HomeMy WebLinkAboutPACKET JAN 15 2008 City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JANUARY 15, 2008 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointment
Harold Haynes would be appointed to the Keep Beaumont Beautiful Commission. The term
would commence January 15, 2008 and expire January 14, 2010. (Mayor Pro Tem Audwin M.
Samuel)
A) Authorize the acceptance of an exclusive ten(10)foot wide water line easement for fire
hydrants across Hidden Lake RV Park located on Major Drive at Fannett Road
B) Approve a resolution accepting maintenance of the water and sewer improvements in The
Sanctuary
C) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary
sewer improvements in Washington Manor Unit Six Subdivision
D) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary
sewer improvements in Sienna Trails Subdivision
E) Authorize the settlement of the claim of Dan Eisen
A
Q.. City g
Council Agenda Item
W-
TO: City Council
FROM: Kyle Hayes, City Manager
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PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of
an exclusive ten(10) foot wide water line easement for fire
hydrants across Hidden Lake RV Park located on Major
Drive at Fannett Road.
RECOMMENDATION
Administration recommends acceptance of the above named easement.
BACKGROUND
Thomas C. Taylor, Jr., dba Poweroof Insurance Team,has agreed to convey an exclusive ten(10)
foot wide water line easement to the City of Beaumont. The easement is located across Hidden
Lake RV Park located on Major Drive at Fannett Road and will provide mandatory access for
fire prevention services for the RV Park. It would also allow for the construction, alteration,
operation and maintenance of the said water line and appurtenances:
Being a ten foot (10')wide exclusive water line easement, [5,171 square feet of
land] out of the S. Stivers League, Abstract 15.
BUDGETARY IMPACT
None.
engry_park-ib.wpd
7 January 2008
RESOLUTION NO.
WHEREAS, Thomas C. Taylor, Jr., dba Poweroof Insurance Team, has offered to
convey an exclusive ten-foot(10')wide Water Line Easement across Hidden Lake RV Park
located on Major Drive at Fannett Road, as described in Exhibit"A" and shown on Exhibit
"B" attached hereto, to the City of Beaumont for the purpose of providing access for fire
prevention services; and,
WHEREAS, the City Council has considered the purpose of said conveyance and
is of the opinion that the acceptance of said conveyance is necessary and desirable and
that same should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the easement across Hidden Lake RV Park located on Major Drive at Fannett Road
conveyed by Thomas C.Taylor,Jr., dba Poweroof Insurance Team, as described in Exhibit
"A" and shown on Exhibit "B" be and the same is hereby, in all things, accepted.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
January, 2008.
- Mayor Becky Ames -
FAUST Engineering and Surveying, Inc.
PROFESSIONAL ENGINEERS AND PROFESSIONAL SURVEYORS TELEPHONE (409) 813-3410
E-MAIL ADDRESS INFO FAUSTENG.COM
FAX(409) 813-
3484
2525 CALDER STREET
BEAUMONT,TEXAS 77702
EXHIBIT A
PAGE I OF 2
FIELD NOTE DESCRIPTION
FOR A
10 FOOT WIDE
EXCLUSIVE WATERLINE EASEMENT
OUT OF
A
15.358 ACRE TRACT
OUT OF THE
S. STRIVERS LEAGUE,ABSTRACT NO.1 S
BEA UMONT, JEFFERSON COUNTY, TEXAS
December 26, 2007
Being a 10 foot strip of land over and across a 15.385 acre tract or parcel of land situated
in the S. Strivers League, Abstract No. 15, Jefferson County, Texas and being out of and
part of the remainder of that certain 16.71 acre tract of land described in a General
Warranty Deed with Vendors Lien from Jerry M. Freeman to Thomas C. Taylor, Jr. of
record in Film Code No. 2006032725, Official Public Records of Jefferson County,
Texas, said 10 foot strip of land containing 5,171 Square Feet of land, more or less being
more particularly described as follows:
i
COMMENCING at a 5/8" iron rod found on the west right-of-way line of F.M. Highway
364 (right-of-way varies) same being the most southerly northeast comer of said 15.385
acre tract and the southeast comer of a called 1.1553 acre tract of record in Clerks File
No. 2001044248 Official Public Records Jefferson County:
THENCE along said west R.O.W. line of F.M. Hwy. 364, South
15°53'18" East, a distance of 3.94 feet to a Tx. DOT concrete monument
found at the beginning of a curve to the left;
THENCE with said curve to the left whose chord bears South 28'10'00"
East, having a radius of 1,339.45 feet, a chord distance of 49.30 feet to the
POINT OF BEGINNING;
THENCE South 59°01'18" West, a distance of 204.00 feet;
Page 1
EXHIBIT A 2 OF 2 LEGAL FOR EASEMENTS
THENCE North 83°48'33" West, a distance of 7.29 feet;
THENCE North 43 057'21" West, a distance of 69.85 feet;
THENCE South 46°02'39" West, a distance of 10.00 feet;
THENCE South 43°57'21" East, a distance of 77.83 feet;
THENCE South 31°41'34" West, a distance of 44.13 feet;
THENCE South 04'47'16"East, a distance of 108.32 feet:
THENCE South 12'03'10" West, a distance of 20.69 feet;
THENCE South 77°56'50"East, a distance of 10.00 feet;
THENCE North 12'03'10"East, a distance of 22.17 feet;
THENCE North 04'47'16"West, a distance of 106.50 feet;
THENCE North 31°41'34" East, a distance of 50.64 feet;
THENCE North 59001'18" East, a distance of 131.55 feet;
THENCE South 31°05'56"East, a distance of 51.44 feet;
THENCE North 58 054'04" East, a distance of 10.00 feet;
THENCE North 31°05'56"West, a distance of 51.42 feet;
THENCE North 59001'18" East, a distance of 62.79 feet; to a point found
at the beginning of a non-tangent curve to the right;
THENCE with said non-tangent curve to the right whose chord bears
North 29°26'06" West, having a radius of 1,339.45 feet, a chord distance
of 10.00 feet to the POINT OF BEGINNING which contains 5,171 square
feet of land, more or less.
This description is based on the plat made by Richard F. Faust, P. E.,
Registered Professional Land Surveyor No. 4782 on November 13, 2007.
Richard F. Faust, P.E.
Registered Professional Land Surveyor No. 4782
Page 2
EXHIBIT B A N
10 FOOT WIDE
EXCLUSIVE WATERLINE EASEMENT
OUT OF
A
15.35 ACRE TRACT SCALE: 1"=100'
OUT OF THE
S. STRIVERS LEAGUE, ABSTRACT NO.15
BEAUMONT, JEFFERSON COUNTY, TEXAS
CALLED 1.1553 ACRES
KEITH B. BARNETT
CF NO. 2001044248
OPRJC POINT OF
COMMENCING
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POINT OF .■ ■
BEGINNING
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Ut L 10.00
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PROPOSED
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10.WA 7ERUNE
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V 5,177 SF.
PROPOSED
2' WATER
METER
C PROPOSED
HIDDEN LAKE
RV PARK
o SECTION ONE
v PROPOSED
Ly FIRE HYDRANT
LINE TABLE
LINE LENGTH BEARING
Ll 204.00 S59'01'18'W
L2 7.29 N83'48'33'V
L3 69.85 N43'57'21'W
L4 10.00 S46'02'39'W
L5 77.83 S43'57'21'E
L6 44.13 S31.41'34'W
L7 108.32 SO4'47'16'E
LS 20.69 1 S12'03'10'W
L9 10.00 S77'56'50'E
L10 22.17 N12'03'1D'E
U1 106.50 N04'47'16'W
L12 50.64 N31'41'34'E
L13 131.55 459'01'18E
L14 51.44 S31'05'56'E
L15 10.00 N58'54'04'E
L16 51.42 N31'05'56'W
L_.Ll7l 62.79 N59.OI'18'E [a�4D (&41
RICHARD F. FAUST
REGISTERED PROFESSIONAL LAND SURVEYOR NO. 4782
PREPARED BY:
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RICHARD F.FAUST
ENGINEERING AND SURVEYING,INC.
2525 CALDER STREET ■ BEAUMONT,TEXAS 77702 ~[� pvV
(409) 813-3410 • FAX (409)813-3484 V V ff11
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.,..,, City Council Agenda Item
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TO: City Council
FROM: Kyle Hayes, City Manager
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PREPARED BY: Tom Warner,Director of Public Works
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council consider a resolution accepting maintenance of the
water and sewer improvements in The Sanctuary.
RECOMMENDATION
Administration recommends approval of the water and sewer improvements for Lots 1 - 31,
Block 1. The Sanctuary is a private street from existing Bell Pointe approximately 1950 feet
west of the end of the cul-de-sac.
BACKGROUND
The aforementioned improvements in the subdivision passed final inspection by all entities
involved on January 8, 2008.
BUDGETARYIMPACT
None.
The Sanctuarycg.wpd
01/08/2008
RESOLUTION NO.
WHEREAS, construction of the water and sanitary sewer improvements constructed
on The Sanctuary, a private street from existing Bell Pointe approximately 1950 feet west
of the end of the cul-de-sac, have been completed as follows:
Water and Sanitary Sewer Improvements
Lots 1 - 31, Block 31
WHEREAS, the developers of said street desire to have these improvements
accepted and maintained by the City; and,
WHEREAS, the director of the Public Works and Engineering Department have
determined that said improvements meet city standards and qualify for acceptance for
permanent maintenance, and the City Council is of the opinion that said improvements
should be accepted and maintained by the City of Beaumont;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the above-referenced water and sanitary sewer improvements on The Sanctuary,
a private street from existing Bell Pointe approximately 1950 feet west of the end of the cul-
de-sac, are hereby accepted by the City of Beaumont and shall be continuously maintained
by the City.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
January, 2008.
- Mayor Becky Ames -
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.... City Council Agenda. Item
TO: City Council
FROM: Kyle Hayes, City Manager
-<V*�
PREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council consider a resolution accepting maintenance of the
street, storm sewer,water and sanitary sewer improvements
in Washington Manor Unit Six Subdivision.
RECOMMENDATION
Administration recommends approval of the following:
• Roberts Avenue from Twenty-third Street approximately 1600 feet east to the end of the
cul-de-sac.
Also, recommended for approval are the water and sanitary improvements for Lots 1-30, Block
37.
BACKGROUND
The aforementioned improvements in the subdivision passed final inspection by all entities
involved on January 8, 2008.
BUDGETARYIMPACT
None.
SiennaTrailscg.wpd
01/08/2008
RESOLUTION NO.
WHEREAS, construction of the street, storm sewer, water and sanitary sewer
improvements constructed in Washington Manor Unit Six Subdivision, have been
completed as follows:
Street. Storm Sewer,
Roberts Avenue from Twenty-third Street approximately 1600 feet east to the end
of the cul-de-sac.
Water and Sanitary Sewer Improvements
Lots 1-30, Block 37.
WHEREAS, the developers of said street desire to have these improvements
accepted and maintained by the City; and,
WHEREAS, the director of the Public Works and Engineering Department have
determined that said improvements meet city standards and qualify for acceptance for
permanent maintenance, and the City Council is of the opinion that said improvements
should be accepted and maintained by the City of Beaumont;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the above-referenced street, storm sewer, water and sanitary sewer improvements
in Washington Manor Unit Six Subdivision, with the exception of streetlights, are hereby
accepted by the City of Beaumont and shall be continuously maintained by the City.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
January, 2008.
- Mayor Becky Ames -
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.... City Council Agenda Item
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TO: City Council
FROM: Kyle Hayes, City Manager
-'f.�P
PREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council consider a resolution accepting maintenance of the
street, storm sewer, water and sanitary sewer improvements
in Sienna Trails Subdivision.
RECOMMENDATION
Administration recommends approval of the following:
• Sienna Trails from existing Concord Road, approximately 930 feet north of the 3-OM-4P
end of roadway markers.
• Timber Creek Loop from proposed Sienna Trails approximately 1185 feet east of Sienna
Trails.
Also, recommended for approval are the water and sanitary improvements for Lots 1 and 2,
Block 2 and Lot 1, Block 3.
BACKGROUND
The aforementioned improvements in the subdivision passed final inspection by all entities
involved on January 8, 2008.
BUDGETARY IMPACT
None.
SiennaTrailscg.wpd
01/08/2008
RESOLUTION NO.
WHEREAS, construction of the street, storm sewer, water and sanitary sewer
improvements constructed in Sienna Trails Subdivision, have been completed as follows:
Street. Storm Sewer.
• Sienna Trails from existing Concord Road, approximately 930 feet north of
the 3-OM-4P end of roadway markers.
• Timber Creek Loop from proposed Sienna Trails approximately 1185 feet
east of Sienna Trails.
Water and Sanitary Sewer Improvements
Lots 1 and 2, Block 2 and Lot 1, Block 3.
WHEREAS, the developers of said street desire to have these improvements
accepted and maintained by the City; and,
WHEREAS, the director of the Public Works and Engineering Department have
determined that said improvements meet city standards and qualify for acceptance for
permanent maintenance, and the City Council is of the opinion that said improvements
should be accepted and maintained by the City of Beaumont;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the above-referenced street, storm sewer, water and sanitary sewer improvements
in Sienna Trails Subdivision, with the exception of streetlights, are hereby accepted by the
City of Beaumont and shall be continuously maintained by the City.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
January, 2008.
- Mayor Becky Ames -
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m City Council Agenda Item
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TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council consider a resolution authorizing the
settlement of the claim of Dan Eisen.
RECOMMENDATION
Council approval of a resolution authorizing the settlement of the claim of Dan Eisen.
BACKGROUND
Council discussed the settlement of this claim in Executive Session on January 8,2008.
Recommended by City Manager and City Attorney.
BUDGETARY IMPACT
There are sufficient funds in the Liability Trust Fund to pay a partial amount as shown:
Dan Eisen $34,471.87
RESOLUTION NO.
WHEREAS, the claim of Dan Eisen has been discussed in an Executive Session
properly called and held Tuesday, January 8, 2007; and,
WHEREAS, the Council desires to authorize the settlement of the claim;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Attorney be and he is hereby authorized to settle the claim of Dan Eisen in
the amount of Thirty-four Thousand Four-hundred Seventy-one and 87/100 ($34,471.87)
Dollars.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
January, 2008.
- Mayor Becky Ames -
Citq of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JANUARY 15, 2008 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-4/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider approving the purchase of a performance stage system for the Civic
Center
2. Consider approving an increase to rental rates for new community centers
3. Consider authorizing the City Manager to increase the Rehabilitation of the
Primary and Secondary Trickling Filters Project for"extra work"
4. Consider terminating a contract with Millennium Transit Services, LLC for the
purchase of sixteen(16) CNG transit buses
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment(Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
The City of Beaumont v. International Association of Firefighters, Local
Union No. 399
Erik Kvarme vs. The City of Beaumont, et al
Gene E. Bates vs. The City of Beaumont
City of Beaumont vs. Attorney General Greg Abbott
* Consider matters related to employment, evaluation and duties of a public officer
or employee in accordance with Section 551.074 of the Government Code:
City Magistrates
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting.
1
January 15, 2008
Consider approving the purchase of a performance stage system for the Civic Center
�r
City Council Agenda Item
TO: City Council
FROM: Kyle Hayes,City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council consider the purchase a performance stage system.
RECOMMENDATION
Administration recommends the purchase of a performance stage system for the Civic Center
from StageRight Corporation of Clare, Michigan in the amount of$95,023.
BACKGROUND
The Sico brand performance stage currently in use at the Civic Center was purchased in January
1979. Some of the 4'x 8'reversible deck panels and support system components are showing
considerable wear. The system takes several days to assemble, level, and secure together when a
stage is required for a performance. Once assembled,the stage is not portable,and must be
broken down and reassembled if the stage is needed in a different location.
Bids were solicited for the purchase of a 40'x 80'performance stage system complete with a
modular reversible deck and support system, stairways, guardrails, skirting, and a transport and
storage system. Specifications require an assembled stage to be portable without disassembly.
The following bids were received:
VENDOR MFG/MODEL BID PRICE
StageRight Corp.,Clare,MI StageRight Corp.#ME3750 $95,023.00
Sico America,Inc., Minneapolis,MN Sico America,Inc. -Roll N Set $119,414.50
The Civic Center staff witnessed a demonstration of the proposed StageRight equipment in use at
Ford Park and is satisfied that the stage system meets specifications. The new equipment will
allow assembly of the entire stage within only a few hours reducing labor expenses each time the
performance stage is set up. Once assembled,the stage is fully portable. Delivery is expected
within forty-five(45)days.
Purchase Performance Stage System
January 15,2008
Page 2
Twelve(12)to fifteen(15)of the Sico 4'x 8'deck sections with supports from the older stage
system will be kept by the Civic Center as a backup when several stages are required for an
event. The remainder of the Sico components will be disposed of according to the City's surplus
property disposal policies.
BUDGETARY IMPACT
Funds are budgeted in the Capital Reserve Fund.
RESOLUTION NO.
WHEREAS, bids were solicited for the purchase of a performance stage system; and,
WHEREAS, StageRight Corporation of Clare, Michigan, submitted a bid in the amount
of $95,023; and,
WHEREAS, City Council is of the opinion that the bid submitted by StageRight
Corporation of Clare, Michigan, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by StageRight Corporation of Clare, Michigan, for the purchase of a
performance stage system in the amount of $95,023 be accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
January, 2008.
- Mayor Becky Ames -
2
January 15, 2008
Consider approving an increase to rental rates for new community centers
7911 City Council Agenda Item
L
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Claudie Hawkins, Director of Event Facilities & Libraries
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council approval to increase rental rates for new community
centers
RECOMMENDATION
The Administration recommends that rental rates for all newly constructed community centers be
increased to $50.00 per hour with a minimum rental of two hours.
BACKGROUND
In October of 2006 the Event Facilities Division assumed responsibility of all community centers
which included assigning a building attendant to each activity. With the new larger facility at
Central Park coming on line in November our operating costs continue to increase.
Staff conducted a survey of like facilities in the State of Texas and the comparison shows our rates
were considerably lower than average. The rental survey is attached for your review.
Based on survey and increasing operating costs we recommend increasing rental rates for Central
Park and all new community centers to $50.00 per hour with a minimum rental of two hours which
represents an increase from$25.00 per hour with a three hour minimum. By reducing the minimum
usage time from three hours to two hours, rental cost would only increase by$25.00 with one hour
less usage time. The majority of events are baby showers, children's birthday parties and church
programs and do not require three hours of rental time. We would continue to allow 30 minutes
before and 30 minutes after each event for set-up and take-down at no additional charge.
BUDGETARYIMPACT
We project that revenue for Central Park community center will increase by approximately
$3,500.00 for this fiscal year since many events are already contracted at the current rate. Revenue
projections for upcoming years will increase considerably due to increased rental rates and more new
community centers coming on line.
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 20,
ARTICLE II, SECTION 20-21(h); ADDING THE CENTRAL
PARK COMMUNITY CENTER RATE; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR REPEAL; AND
PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
THAT Section 20-21(h) of the Code of Ordinances of the City of Beaumont is hereby
amended to add to read as follows:
Section 20-21. Use rate schedule.
(h) After midnight: When any of the facilities of the Civic Center complex are
used between the hours of 12:00 a.m. through 7:00 a.m., said use shall be
at the following hourly rates plus additional charges equal to the cost of
operating a staff:
Civic Center, per hour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $350.00
Civic Center Meeting Rooms, per hour . . . . . . . . . . . . . . . . . $75.00
Julie Rogers Theatre, per hour . . . . . . . . . . . . . . . . . . . . . . $200.00
Julie Rogers Theatre Meeting Rooms, per hour . . . . . . . . . . $75.00
Jefferson Theatre, per hour. . . . . . . . . . . . . . . . . . . . . . . . . . . $200
Harvest Club, per hour. . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.00
The following rates will apply to the rental of city recreation buildings:
Per hour (three-hour minimum) . . . . . . . . . . . . . . . . . . . . . . $25.00
Set-up and take-down of tables and chairs . . . . . . . . . . . . . $25.00
Set-up and take-out is allowed thirty
(30)minutes before and after any event.
These rates shall apply to the following city recreation buildings:
Alice Keith Community Center;
Rogers Park Community Center;
Sprott Park Community Center.
The following rates shall apply to the Central Park Community Center:
Per hour (three hour minimum). . . . . . . . . . . . . . . . . . . . . . . . . . . $50.00
Set-up and take-down of tables and chairs. . . . . . . . . . . . . . . . . . $25.00
The following rates will apply to the rental of the city showmobile:
Daily rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200.00
If out of city . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . plus mileage
If rented for 10 or more days, daily rate . . . . . . . . . . . . . . . . . . . $100.00
Section 2.
That if any section, subsection, sentence, clause of phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason be
held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and
to such end, the various portions and provisions of this ordinance are declared to be severable.
Section 3.
That all ordinances or parts of ordinances in conflict herewith are repealed to the extent
of the conflict only.
Section 4.
That any person who violates any provision of this ordinance shall, upon conviction, be
punished, as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of January,
2008.
- Mayor Becky Ames -
1
city Capacity Rental Rates Alcohol Allowed
Abilene 63, 75 $75 (9a-4p or 5p-Midnight), $50 Deposit NO
Amarillo 60 $250, $100 Refundable Deposit (Access to YES
building from l Oa- 11 p)
Beaumont 40 $25/Hr w/ 3 hr minimum NO
150 $25/Hr w/ 3 hr minimum
Carrollton 35-40 $15/Hr, $100 Deposit/After Hours: $20/Hr, $50 NO
Deposit + $25/Hr per staff person and $15/Hr
Security Fee
Conroe 30 $25/Hr NO
200 $50/Hr
Denton 50 $20/14r, $40/Hr After Hours+$11/Hr for NO
Security
El Paso 100 $100 for 3 Hours, $30/Additional Hours before YES; Additional$11
11 p.m. (For Profit: $150 for 3 Hours) per hour for events
with alcohol
Houston 100 Daytime: $55 / 3 Hours, Evening: $70/ 3 Hours NO
Killeen 50 $60/Day NO
150 $150/Day, $50 Deposit
Lubbock 112, 83, 89 $35/Hr NO
Lufkin 100 $10/Hr, 3 Hr Minimum; $25 Refundable Deposit NO
McAllen 96 $50/Hr NO
Pasadena 120 $50/Hr, 4 Hr Minimum NO
60 $25/Hr, 4 Hr Minimum
Plano 80 $50/1-1r,No Minimum YES
Richardson 50 $50/Hr, 3 Hr Minimum NO
San Antonio 75 $50/1-1r, 2 Hr Minimum NO
Tyler 75 $60/Hr, 2 Hr Minimum, $50 Each Additional NO
Hour
Waco 100 $40/Hr, $250 Refundable Deposit NO
Abilene
Cobb Recreation Center /63 Rose Park Recreation Center/75
Carrollton
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Small Room
Conroe
Beaumont
Central Park Community Center
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Alice Keith Community Center Rogers Park Community Center
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Waco
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Cameron Park Clubhouse Harrison Center Meeting Room
3
January 15, 2008
Consider authorizing the City Manager to increase the Rehabilitation of the Primary and
Secondary Trickling Filters Project for"extra work"
CUECity Council Agenda Item
�1= c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Hani J. Tohme, Water Utilities Director
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council approval of a resolution authorizing the City
Manager to increase the Rehabilitation of the Primary and
Secondary Trickling Filters Project for"extra work".
RECOMMENDATION
The Administration recommends approval of increasing the Rehabilitation of the Primary and
Secondary Trickling Filters Project amount by $76,485.00. The proposed changes to the contract
will furnish labor, equipment and material to remove the damaged portion of the wall on the final
clarifier splitter box, install new concrete to match the existing wall, reinstall the slide gate
brackets, add new plates so that there is a 1" plate on both sides of the wall, install stainless steel
bolts to anchor the slide gate bracket to the wall and through the plates of the slide gate brackets,
and reinstall the slide gate actuator on the bracket. Replace 430 brass spreader plate assemblies
including spreader plates, spacers, nuts and washers on the existing Secondary Trickling Filter
No. 1 with new stainless steel assemblies. Repair 20 distribution tubes on the Secondary Trickling
Filter No. 1 including two (2) 3'by 3' patches, replace the bottom side of one(1)distribution tube
section, and replace the front side of the distribution tubes including cutting orifice holes for the
spreader plate assemblies. The proposed changes will increase the contract time by 74 calendar
days. The additional days increases the total contract time to 515 calendar days. The proposed
extra work will represent an increase of 5.11%of the original contract amount and a total
increase of 7.45% of the original contract.
BACKGROUND
The primary and secondary filters were originally built in 1952. The proposed additions and
modifications to the trickling filters are mandated by equipment failure, increased flows during
normal operational conditions and deteriorated structures and equipment. The project will
rehabilitate and replace structural components and install new equipment to meet present and
future demands and State and Federal regulations.
Rehabilitation of the Primary and Secondary Trickling Filters Project
January 15, 2008
Page 2 of 2
Previous actions include:
Resolution 06-325 in the amount of$1,496,254.00 was passed by City Council on
October 24, 2006.
Resolution 07-343 in the amount of$34,965.35 was passed by City Council on October 24, 2007.
This Change Order is recommended for approval by the City Manager and the Water Utilities
Director.
BUDGETARY IMPACT
Funds for the project are available in the Capital Program.
RESOLUTION NO.
WHEREAS, on October 24, 2006, the City Council of the City of Beaumont, Texas,
approved Resolution No. 06-325 awarding a contract in the amount of$1,496,254 to Allco,
Ltd., Beaumont,Texas,forthe Rehabilitation of the Wastewater Treatment Facility Primary
rY
and Secondary Trickling Filters; and,
WHEREAS, Change Order No. 1, passed by Resolution No. 07-343 on October 23,
2007, in the amount of $1,377,912.01 was required for "extra work" to remcve three
concrete plugs for the headworks building and channel, replace the specified Garlock
gaskets with 1/8" neoprene gaskets on Primary Trickling Filter No. 1, sandblast existing
distribution arms for Primary Trickling Filter No. 2, Secondary Trickling Filter No. 1 and
Secondary Trickling Filter No. 2 to prepare the surfaces to be galvanized, repair three (3)
sections of the distribution tubes from Primary Trickling Filter No. 2 by cutting the bottom
section of the tubes at the weld seams on both sides and installing a 1/4" carbon steel
plate bent to the original radius and cutting new holes for the orifice ports to match the
original holes, furnish and install 325 new stainless steel spreader plates and 325 new
stainless steel spacer plates on Primary Trickling Filter No. 2, repair the top of one
distribution tube section by cutting out the damaged area and welding a 1/4" carbon steel
plate in place and weld up dimple holes on the distribution tubes for Primary Trickling Filter
No. 2, and increase the contract time by 81 calendar days, thereby increasing the contract
amount by $34,965.35 for a total contract amount of$1,531,219.35; and,
WHEREAS, Change Order No. 2 in the amount of$76,485 thereby increasing the
contract amount to $1,607,704.35 is required to furnish labor, equipment and material to
remove the damaged portion of the wall on the final clarifier splitter box, install new
concrete to match the existing wall, reinstall the slide gate brackets, add new plates so that
there is a 1" plate on both sides of the wall, install stainless steel bolts to anchor the slide
gate bracket to the wall and through the plates of the slide gate brackets, and reinstall the
slide gate actuator on the bracket. Replace 430 brass spreader plate assemblies including
spreader plates, spacers, nuts and washers on the existing Secondary Trickling Filter No.
1 with new stainless steel assemblies. Repair 20 distribution tubes on the Secondary
Trickling Filter No. 1 including two (2) 3' by 3' patches, replace the bottom side of one (1)
distribution tube section, and replace the front side of the distribution tubes including
cutting orifice holes for the spreader plate assemblies
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute Change Order No. 2
for "extra work" as described above, thereby increasing the contract amount by $76,485
for a total contract amount of$1,607,704.35.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
January, 2008.
- Mayor Becky Ames -
APPROVAL OF CONTRACT CHANGE
Change Order No.2
Date:January 8,2008
Project: City of Beaumont,Texas
Wastewater Treatment Facility
Rehabilitation of the Primary and Secondary Trickling Filters
Owner: City of Beaumont,Texas
801 Main Street
Beaumont,Texas 77704
Contractor: Allco,Ltd
P.O.Box 3684
Beaumont,Texas 77704
To the Owner: Approval of the following contract change is requested.
Reason for Change: Furnish labor, equipment and material to remove the damaged portion of the wall on the
final clarifier splitter box,install new concrete to match the existing wall,reinstall the slide gate brackets,add
new plates so that there is a V plate on both sides of the wall,install stainless steel bolts to anchor the slide gate
bracket to the wall and through the plates of the slide gate brackets,and reinstall the slide gate actuator on the
bracket. Replace 430 brass spreader plate assemblies including spreader plates,spacers,nuts and washers on the
existing Secondary Trickling Filter No. 2 with new stainless steel assemblies. Repair 20 distribution tubes on
the Secondary Trickling Filter No. 2 including two (2) 3' by 3' patches, replace bottom side of one (1)
distribution tube section,and replace the front side of the distribution tubes including cutting orifice holes for the
spreader plate assemblies.
ORIGINAL CONTRACT AMOUNT: $1,496,254.00
AMOUNT OF CHANGE ORDER No.1 $34,965.35
REVISED CONTRACT AMOUNT PER PREVIOUSLY APPROVED
CHANGE ORDER No.1 $1531,219.35
THIS CHANGE ORDER:
Description Net Change
Furnish labor, equipment and material to remove the damaged portion of $6,958.00
the wall on the final clarifier splitter box,install new concrete to match the
existing wall,reinstall the slide gate brackets,add new plates so that there
is a V plate on both sides of the wall,install stainless steel bolts to anchor
the slide gate bracket to the wall and through the plates of the slide gate
brackets,and re-install the slide gate actuator on the bracket.
Replace 430 brass spreader plate assemblies including spreader plates, $15,300.00
spacers,nuts and washers on the existing Secondary Trickling Filter No.2
with new stainless steel assemblies.
Repair 20 distribution tubes on the Secondary Trickling Filter No. 2 $54,227.00
including two (2) 3' by 3' patches, replace bottom side of one (1)
distribution tube section,and replace the front side of the distribution tubes
including cutting orifice holes for the spreader plate assemblies.
TOTAL AMOUNT OF THIS CHANGE ORDER: $76,485.00
TOTAL REVISED CONTRACT AMOUNT INCLUDING
THIS CHANGE ORDER: $1,607,704.35
City of Beaumont January 8,2008
Change Order No.2
Page 2 of 2
CONTRACT TIME:
Original Contract Time: 360 days
Revised Contract Time per Change Order No.1 441 days
Additional Time requested:
Repair final clarifier division box 14 days
Replace spreader plates 7 days
Repair distribution tubes 53 days
Revised Contract Time per this Change Order 515 days
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this
Change Order represents full compensation for all increases and decreases in the cost of,and the time required to
perform the entire work under the Contract arising directly or indirectly from this Change Order and all previous
Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the
Change Order represents an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor
will waive all rights to file a claim on this Change Order after it is properly executed."
Recommended by: Approved By: Accepted by:
Schaumburg&Polk,Inc. City of Beaumont Allco,Ltd.
Engineer Owner Contractor
Date: Date: Date:
4
January 15, 2008
Consider terminating a contract with Millennium Transit Services, LLC for the purchase of
sixteen(16) CNG transit buses
.••.•• City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: January 15, 2008
REQUESTED ACTION: Council consider terminating a contract with Millennium
Transit Services, LLC for the purchase of sixteen (16) CNG
Legend transit buses.
RECOMMENDATION
Administration recommends Council terminate the contract between the City of Beaumont and
Millennium Transit Services, LLC for the purchase of sixteen (16) transit buses in the amount of
$6,071,376 by reason of default.
BACKGROUND
On December 20, 2005, the City Council approved the purchase of sixteen (16) Compressed
Natural Gas (CNG) powered transit buses from Millennium Transit Services, LLC, the only
bidder, at the cost of$379,461 per bus for a total cost of$6,071,376. The cost was to be funded
by Congestion Mitigation Air Quality (CMAQ) funds in the amount of a $6,200,000 grant. In
addition, the City was able to secure State of Texas toll credits for the local match, resulting in
the City incurring no cost to purchase the buses. The order was placed January 18, 2006 with an
expected delivery date of 200 days, according to the bid response, or August 15, 2006.
In the past year, the City received many inquiries as to the financial condition of Millennium
Transit Services, LLC and their ability to fulfill the City's order. City staff reviewed the files
and contacted representatives with Millennium Transit Services, LLC. It was confirmed that the
company had been in financial straits but felt they could fulfill the order. After much
correspondence and a trip to the plant in Roswell, New Mexico, the staff felt we should move
forward with the purchase and a new delivery date of May 20, 2008, contingent upon
Millennium Transit Services, LLC, providing the City of Beaumont with a performance bond for
5% or $303,569 of the purchase price, as required by the contract. During a conference call on
December 20, 2007, a representative from Millennium Transit Services, LLC, stated that the
company was not in a financial position to obtain a performance bond. As an alternative to the
required performance bond, the company has offered two letters of credit totaling $75,000 or
i
Millennium Transit Services, LLC
January 15, 2008
Page 2
1.2% of the contract price to be paid if the buses are not delivered by July 30, 2008, which the
staff feels is not adequate insurance for a contract in the amount of$6,071,376. Administration
feels the required performance bond provides assurance that we will have buses available to
continue providing safe and adequate transit services. As a result of Millennium Transit
Services, LLC, being unable to provide the performance bond, the Administration recommends
termination of the contract.
BUDGETARY IMPACT
If this contract is terminated, the funding the City has been awarded is available to fund another
contract for the purchase of transit buses.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to terminate the contract between the
City of Beaumont and Millennium Transit Services, LLC for the purchase of sixteen (16) transit
buses in the amount of$6,071,376 by reason of,default.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of January,
2008.
- Mayor Becky Ames -