HomeMy WebLinkAboutPACKET NOV 20 2007 City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS NOVEMBER 20, 2007 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointment
Pat Anderson would fill the unexpired term of Andy Hemmings on the Community Development
Advisory Committee. The term would commence November 20, 2007 and expire December 12,
2007. (Councilmember Nancy Beaulieu)
Connie Berry would be reappointed to the Community Development Advisory Committee. The
current term would expire September 12, 2009. (Councilmember Nancy Beaulieu)
Gene Bush would be appointed to the Parks and Recreation Advisory Committee. The term
would commence November 20, 2007 and expire November 19, 2009. (Councilmember Nancy
Beaulieu)
Christina Howard would be appointed to the Library Commission. The term would commence
November 20, 2007 and expire November 19, 2009. (Councilmember W.L. Pate)
A.) Approve the purchase of parking bumpers
B) Approve a resolution casting the City of Beaumont's voting allocation to C. L. Sherman
for election to the Jefferson County Appraisal District Board of Directors
C) Authorize the City Manager to execute an amendment to the Labor Agreement with the
Beaumont Police Officers Association relating to Article 16, Section 5 -Personal Leave
D) Authorize the acquisition of two (2) properties in the Van Wormer Addition for the
Downtown Event Center and Lake Park Project
E) Authorize the conveyance of a five foot (5') General Utility Easement located off Babe
Zaharias Drive in Tyrrell Park to Centerpoint Energy
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the following appointments be made:
Beginning Expiration
�kppointment Commission of Term of Term
Pat Anderson Community Development Advisory Committee 11/20/07 12/12/07
Gene Bush Parks and Recreation Advisory Committee 11/20/07 11/19/09
Christina Howard Library Commission 11/20/07 11/19/09
THAT the following reappointments be made:
Beginning Expiration
Reappointment Commission of Term of Term
Connie Berry Community Development Advisory Committee 11/20/07 12/12/09
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -
A
City Council Agenda Item
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TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: November 20, 2007
REQUESTED ACTION: Council consider the purchase of parking bumpers.
RECOMMENDATION
Administration recommends the purchase of 200 parking bumpers for$131.90 each from
American Recycled Plastic of Palm Bay, Florida.
BACKGROUND
Previously, Council authorized the establishment of quiet zones on the Union Pacific Railroad
north and south tracks from Langham Road to Keith Road. Prior to issuing a final Notice of
Quiet Zone Establishment to the railroads and to the appropriate State and Federal agencies, the
City and Texas Department of Transportation must install medians at each location, install curbs
around the base of railroad signal equipment, and install appropriate warning signs. Trains can
then proceed through these appropriately marked quiet zone intersections without sounding their
horns.
A median barrier at a quiet zone railroad intersection consists of yellow parking bumpers
installed in such a way as to prevent drivers from driving around railroad crossing arms as trains
approach. Bids were solicited in September and 150 yellow parking bumpers were purchased for
$138.15 each including hardware from American Recycled Plastic. The total cost of the purchase
was $22,366.50 including$1,644 in freight charges. These bumpers have been installed at
crossings on College Street including Keith Road, Wooten Road, and the first of two (2)
locations on Todd Road. Bumpers have also been installed on Coburn Drive at Calder Avenue.
Bids were solicited from fourteen(14)vendors for the second purchase of 200 parking bumpers.
These bumpers will be installed at the second location on Todd Road,as well as Major Drive,
P inchback Road, and Langham Road. The lowest qualified bid was submitted by American
Recycled Plastic for$131.90 each including hardware. The apparent low bidder failed to meet
minimum specifications.
Purchase 200 Parking Bumpers
November 20, 2007
Page 2
The followin g bids were received:
Vendor Meets Unit Price Freight Total Price
Minimum
Specifications
.American Recycled Plastic Yes $131.90 $2,530 $28,910
]Palm Bay, FL
Trantex, Inc. Yes $134.50 $2,300 $29,200
]Houston, TX
Pathmark Traffic Products Yes $182.64 $0 $36,528
San Marcos, TX
Custom Products Corp. No $41.72 $0 $8,344
Jackson, MS
BUDGETARYIMPACT
Funds are available for this expenditure in the Streets and Drainage Division operating budget.
RESOLUTION NO.
WHEREAS, bids were solicited for the purchase of two-hundred (200) parking
bumpers to be installed on the Union Pacific Railroad north and south tracks from
Langham Road to Keith Road; and,
WHEREAS, American Recycled Plastic of Palm Bay, Florida, submitted a bid in the
amount of $131.90 each and $2,530 for freight for a total expenditure of $28,910; and,
WHEREAS, City Council is of the opinion that the bid submitted by American
Recycled Plastic of Palm Bay, Florida, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by American Recycled Plastic of Palm Bay, Florida, for the
purchase of two-hundred (200) parking bumpers to be installed on the Union Pacific
Railroad north and south tracks from Langham Road to Keith Road in the amount of
$131.90 each and $2,530 for freight for a total expenditure of$28,910 be accepted by the
City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -
.
B
City Council Agenda Item
M -
TO: City Council
FROM: Kyle Hayes, City Manager
MEETING DATE: November 20, 2007
REQUESTED ACTION: Consider approving a resolution casting the City of
Beaumont's voting allocation to C. L. Sherman for election
to the Jefferson County Appraisal District Board of
Directors
RECOMMENDATION
The Administration recommends approval.
BACKGROUND
Each taxing unit in Jefferson County entitled to vote must cast its votes in the form of a resolution
adopted by its governing body and submit it to the Jefferson County Appraisal District before
December 15, 2007. The City of Beaumont has 402 votes to cast. Information from Roland
Bieber, Chief Appraiser, is attached for your review.
Jefferson County Appraisal District (409) 840-9944
P. O. Box 21337 4610 S.Fourth St. (409) 727-4611
Beaumont,Texas 77720-1337 Beaumont,Texas 77705 Fax(409) 727-5621
CHIEF APPRAISER MEMBERS OF THE BOARD
Roland R. Bieber, RPA October 24, 2007 Eugene Landry,Chairperson
C.L. Sherman,Secretary
Miriam K.Johnson
Charles Lankford
Fred L.Mitchell
Mrs. Becky Ames
Mayor
City of Beaumont
P O Box 3827
Beaumont TX 77704
Dear Mayor Ames:
In accordance with Section 6.03(f) of the Property Tax Code, I have enclosed a copy of the ballot
of the nominees for the Jefferson County Appraisal District Board of Directors for the 2008 -
2009 term of office.
All five positions on the Board of Directors are up for re-election. You may cast all of your votes
for one nominee or distribute them as you wish among the nominees.
Each taxing unit entitled to vote must cast its votes in the form of a resolution adopted by its
governing body and submit it to me before December 15, 2007.
Please refer to the enclosed voting allocation to determine the number of votes your entity is
entitled to in this election. The nominee receiving the majority of the votes of the conservation
and reclamation districts will receive all of the votes cast by these districts.
Sincerely,
s
Roland R. Bieber, RPA
Chief Appraiser
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Enclosures - 2
c: Mr. Kyle Hayes, City Manager
ELECTION BALLOT
Jefferson County Appraisal District
Board of Directors, 2008 - 2009 Term of Office
The following individuals have been nominated:
Miriam Johnson
Eugene Landry
Charles Lankford
Fred L. Mitchell
Roosevelt Petry
C. L. Sherman
ELECTION OF BOARD OF DIRECTORS
Calendar of Events as Revised by HB 2043
Before October 1 Chief Appraiser calculates votes each entity is entitled to and
delivers written notice to each taxing entity (with exception of
conservation and reclamation districts).
Before October 15 By resolution adopted by the governing body, each entity
submits nomination to the Chief Appraiser (with exception of
conservation and reclamation districts). An entity may submit
a nomination for each of the five positions on the Board.
Before October 30 Chief Appraiser prepares a ballot of candidates whose names
were timely submitted and delivers a copy to the presiding
officer of each entity entitled to vote.
Before December 15 Each entity determines its vote by resolution and submits it to
the Chief Appraiser. An entity may cast all its votes for one
candidate or distribute them among candidates.
Before December 31 Chief Appraiser counts the votes, declares the five candidates
who receive the largest vote totals as the winners, and submits
the results to the taxing entities and the candidates
Should any deadline fall on a weekend or holiday, the deadline is extended to the next
regular business day.
R'evisions to Section 6.03 of the Property Tax Code no longer allow the Chief
Appraiser to grant an extension for submitting nominees or casting votes.
JEFFERSON COUNTY APPRAISAL DISTRICT
Voting Allocation for 2008 - 2009 Board of Directors
Based on 2006 Tax Levies
% of Total
2006 Tax Levy Tax Levy # of Votes
Drainage District #6 $13,209,779.27 3.30% 165
Drainage District #7 $11 ,994,984.63 3.00% 150
Navigation and Waterways Dist $4,290,254.86 1 .07% 54
Port of Beaumont $5,844,526.67 1 .46% 73
Port of Port Arthur $5,166,485.91 1 .29% 65
Port of Sabine Pass $276,318.73 0.07% 3
Trinity Bay Conservation Dist $27,575.53 0.01 % 0
WCID #10 $724,301 .98 0.18% 9
SUBTOTAL C & R DISTRICTS: $41 ,534,227.58 10.39% 519
Jefferson County $65,561 ,838.35 16.40% 820
Beaumont ISD $104,321 ,191 .79 26.09% 1 ,305
Hamshire-Fannett ISD $8,425,505.09 2.11 % 105
Hardin Jefferson ISD $5,781 ,253.90 1 .45% 72
Nederland ISD $17,827,857.34 4.46% 223
Port Arthur ISD $52,917,142.96 13.23% 662
Port Neches-Groves ISD $40,863,826.35 10.22% 511
Sabine Pass ISD $6,895,282.91 1 .72% 86
City of Beaumont $32,123,645.56 8.03% 402
City of Bevil Oaks $105,750.65 0.03% 1
City of Groves $3,995,911 .52 1 .00% 50
City of Nederland $4,297,942.68 1 .07% 54
City of Port Arthur $10,151 ,147.44 2.54% 127
City of Port Neches $5,037,342.77 1 .26% 63
SUBTOTALS: $358,305,639.31 89.61 % 4,481
TOTALS: $399,839,866.89 100.00% 5,000
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby casts all of its votes for C. L. Sherman as a member of the
Board of Directors of the Jefferson County Appraisal District.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -
c
City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
MEETING DATE: November 20, 2007
REQUESTED ACTION: Authorize the City Manager to execute an amendment to
the Labor Agreement with the Beaumont Police Officers
Association relating to Article 16, Section 5 -Personal
Leave.
RECOMMENDATION
The Administration recommends approval.
BACKGROUND
The City Council recently authorized the City Manager to execute a Labor Agreement with the
Beaumont Police Officers Association. The executed agreement, signed by both parties, did not
include all of the intended language in Article 16, Section 5 -Personal Leave.
The amended language clarifies the carry over across contract or fiscal years of personal leave and
the maximum accrual of personal leave depending upon whether an officer works an eight (8) or
ten (10) hour shift. A copy of the proposed amendment is attached for your review.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager is hereby authorized to execute an amendment to the Beaumont
Police Officers Association Labor Agreement amending Article 16 in substantially the form
attached hereto as Exhibit "A."
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
NovE.'mber, 2007.
- Mayor Becky Ames -
AMENDMENT TO LABOR AGREEMENT
The City of Beaumont, a municipal corporation of the State of Texas, and Beaumont Police
Officers Association hereby agree to amend their LaborAgreement for the period October
1, 2007, through September 30, 2011, to amend Article 16, Section 5, to read as follows:
ARTICLE 16
LEAVE
Section 5. Personal Leave.
Employees will earn eight(8) or ten (10) hours of personal leave for each calendar quarter
of perfect attendance depending upon whether the employee is assigned to an eight (8)
hour or a ten (10) hour shift. In reference to personal leave only, use of any sick leave
shall constitute non-attendance. The employee may use such leave for any purpose
subjE!ct to the advance approval of the employee's commanding officer.The employee may
not carry across contract or fiscal years more than thirty-two (32) or forty (40) hours
depending upon shift assignment. An employee may not accrue more than fifty-six(56) or
sixty (60) hours of personal leave at any given time, again, depending upon the eight (8)
or ten (10) hour shift assignment.
EXECUTED this day of , 2007.
CITY OF BEAUMONT
By:
Kyle Hayes
City Manager
BEAUMONT POLICE OFFICERS
ASSOCIATION
By:
Page 1 of 1 EXHIBIT "A" ;2007POLIMAMENDMENT2007-11.WPD
-� D
.E Y g City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: November 20, 2007
REQUESTED ACTION: Council consider a resolution authorizing the acquisition of
two (2) properties in the Van Wormer Addition for the
Downtown Event Center and Lake Park.
lUCOMMENDATION
The property owners listed below have agreed to accept the appraised value for their properties
a_1d convey said properties to the City for the Downtown Event Center and Lake Park Site. All
properties were appraised by Bishop Real Estate Appraisers, Inc.
1. Part of Lot 1, Block 23, Van Wormer Addition (314 Holmes Street)
Appraised Value: $3,000.00
Owners: Alice Gonzales, aka Alicia Gonzales; Yolanda
Castillo; Eva Byrn, Irma Harwell, Hector De La
Rosa; Rebecca De La Rosa Holland; Juanita
Steffey, sometimes known as Juanita Grantham and
Rachel Montaya; as sole heirs at law of the Estates
of Elias De La Rosa and Benigna De La Rosa,both
deceased
2. Lots 7, 8 and 9, Block 30, Van Wormer Addition (860 Bonham)
Appraised Value: $18,000.00
Owners: Brandon Bryan, aka Brandon Bryan Sr., and
Brandon Bryan Jr., Partners in Bryan Investments, a
Texas Partnership
Administration recommends authorization to acquire the properties above.
BACKGROUND
These properties are needed for the Downtown Event Center and Lake Park Site. Parcel # 1,
above, located at 314 Holmes Street, was approved previously in Resolution No. 07-288, with
only one heir listed.
BUDGETARY IMPACT
This project is funded under the Capital Program.
engnovember07-ib.wpd
13 November 2007
RESOLUTION NO.
WHEREAS, an agreement has been negotiated for the acquisition of land for the
Downtown Event Center and Lake Park Site as shown below and on Exhibit "A" attached
hereto ;
1. Part of Lot 1, Block 23, Van Wormer Addition (314 Holmes Street)
Appraised Value: $3,000.00
Owners: Alice Gonzales, aka Alicia Gonzales; Yolanda Castillo;
Eva Byrn, Irma Harwell, Hector De La Rosa; Rebecca
De La Rosa Holland;Juanita Steffey, sometimes known
as Juanita Grantham and Rachel Montaya; as sole
heirs at law of the Estates of Elias De La Rosa and
Benigna De La Rosa, both deceased
Appraiser: Bishop Real Estate Appraisers, Inc.
2. Lots 7, 8 and 9, Block 30, Van Wormer Addition (860 Bonham)
Appraised Value: $18,000.00
Owners: Brandon Bryan, aka Brandon Bryan Sr., and Brandon
Bryan Jr., Partners in Bryan Investments, a Texas
Partnership
Appraiser: Bishop Real Estate Appraisers, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the purchase of the above described land as shown on Exhibit "A" attached hereto
for the Downtown Event Center and Lake Park Site be and the same is hereby approved:
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -
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City Council Y Agenda Item g
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TO: City Council
FROM: Kyle Hayes, City Manager
'1 iV9 I
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: November 20, 2007
REQUESTED ACTION: Council consider a resolution authorizing the conveyance
of a five foot (5') General Utility Easement located off Babe
Zaharias Drive in Tyrrell Park to Centerpoint Energy.
RECOMMENDATION
Administration recommends the conveyance of the easement to Centerpoint Energy.
BACKGROUND
Centerpoint Energy has requested a General Utility Easement off Babe Zaharias Drive in Tyrrell
Park be conveyed to them. Centerpoint would like to install a new two inch (2") gas main trunk
line in order to serve the new Garden Club Building at Tyrrell Park.
BUDGETARY IMPACT
None.
en ocen terpoint-ib.wpd
13 November 2007
RESOLUTION NO.
WHEREAS, Centerpoint Energy has requested a five (5) foot General Utility
Easement located off Babe Zaharias Drive in Tyrrell Park, as described in Exhibit "A"
attached hereto, to install a new two (2) inch gas main trunk line in order to serve the new
Garden Club Building at Tyrrell Park; and,
WHEREAS, the City Council has considered the grant of said easement and is of
the opinion that the said easement of property is necessary and desirable and that same
shoulld be granted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT said easement is hereby granted to Centerpoint Energy and the City Manager is
authorized to execute an easement for such purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -
EXHIBIT "A"
THAT certain description for a five (5) foot wide General Utility Easement,
out of the S. Stivers Survey, Abstract 51, conveyed to the City of Beaumont
in Volume 196,Page 416 of the Deed Records of Jefferson County,Texas for
Park purposes; said easement being more particularly described by the
following courses and distances:
COMMENCING at the point of intersection of the projected South line of the
Roberts Road right-of-way and East line of Tyrrell Park Road right-of-way;
and following said Tyrrell Park Road right-of-way South 950 feet, more or
less, to a point for intersection of Tyrrell Park Road right-of-way and Babe
Zaharias Drive right-of-way;
THENCE moving to a point 5 feet East of and parallel to said Tyrrell Park
Road right-of-way for POINT OF BEGINNING of said easement;
THENCE Southeast 803 feet, more or less, following Babe Zaharias Drive
right-of-way and remaining 5 feet East of and parallel to said Babe Zaharias
Drive right-of-way to the POINT OF TERMINATION of said 5 foot
easement.
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City Beaumont
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REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS NOVEMBER 20, 2007 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 14/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider approving a bid for construction of a new hangar at the Beaumont
Municipal Airport
2. Consider approving the purchase of garbage containers
3. Consider authorizing the use of Fire grant funding for the 911 dispatch center
4. Consider approving an upgrade to the Police Voice Recorder System
MIORKSESSION
* Receive a report from the Southeast Texas Industrial Workforce Alliance
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting.
1
November 20, 2007
Consider approving a bid for construction of a new hangar at the Beaumont Municipal Airport
City Council Agenda Item
UW
TO: City Council
F11ZOM: Kyle Hayes, City Manager
PIREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: November 20, 2007
REQUESTED ACTION: Council approval of a bid for construction of a new hangar
at the Beaumont Municipal Airport.
RECOMMENDATION
The Administration recommends award of a bid in the amount of$682,900 to Bruce's General
Construction, Inc. of Beaumont.
BACKGROUND
Six(6) bids were received on Thursday, November 8, 2007 for the construction of a new hangar
at the Beaumont Municipal Airport. The hangar sustained extensive damage during Hurricane
Rita. Until a settlement was reached between the City and the insurance carrier, no work could
begin on the project. After several evaluations of the structure, the City's insurance carrier settled
for the full value of the building thus enabling the City to move forward with rebuilding.
The pre-engineered metal building to be constructed on the existing slab is approximately 12,000
square feet. The structure will be built meeting all codes specifically related to airport hangars
including a foam style fire suppression system. The damaged structure will be demolished.
Per the City's agreement with the Fixed Based Operator (FBO), the hangar is provided to the
FBO for plane storage and maintenance
The bids received are as follow:
Contractor Location Price Completion Time
Bruce's General Construction Beaumont $682,900 240 days
1`t& T Construction Co., Inc. Beaumont $740,000 270 days
Goss Building, Inc. Beaumont $749,500 240 days
Airport Hangar
November 15, 2007
Page 2
Contractor Location Price Completion Time
Brammer Construction, Inc. Nederland $767,845 250 days
Lange Brothers, Inc. Pt. Arthur $771,448 210 days
LVVIX Construction Houston $945,200 120 days
Construction is expected to commence within thirty (30)days and be completed in 240 days.
Bruce's General Construction is a certified minority owned business_
BUDGETARY IMPACT
The insurance claim settlement for damages to this structure totaled $399,200. FEMA will
reimburse the City the cost to restore the building to pre-storm conditions. Based on estimates
submitted to FEMA, it is projected that the total construction cost will be funded.
RESOLUTION NO.
WHEREAS, bids were solicited for furnishing all material, labor and equipment to
construct a new hangar at the Beaumont Municipal Airport located at 455 Keith Road; and,
WHEREAS, Bruce's General Construction, Inc. of Beaumont, Texas, submitted a
bid in the amount of $682,900; and,
WHEREAS, City Council is of the opinion that the bid submitted by Bruce's General
Construction, Inc. of Beaumont, Texas, should be accepted:
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by Bruce's General Construction, Inc. of Beaumont, Texas for
furnishing all material, labor and equipment to construct a new hangar at the Beaumont
Municipal Airport located at 455 Keith Road in the amount of$682,900 be accepted by the
City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -
2
November 20, 2007
Consider approving the purchase of garbage containers
A.. City Council Agenda Item
Sim
M
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer.
MEETING DATE: November 20, 2007
REQUESTED ACTION: Council consider the purchase of garbage containers through
the State of Texas Cooperative Purchasing Program.
RECOMMENDATION
Administration recommends the purchase of 4,000 garbage containers for$44.98 each from
Toter Inc. of Statesville,North Carolina for a total expenditure of$179,920.
BACKGROUND
The State of Texas Cooperative Purchasing Program provides contracted pricing on various
commodities to all state, county, school district, and municipal agencies within Texas. The
program is coordinated by the Texas Facilities Commission, formerly known as the Texas
Building and Procurement Commission(TBPC), in accordance with State bidding statutes.
The City has approximately 34,000 of the 96-gallon containers currently in service, which are
used in conjunction with automated refuse trucks. The majority of the cans in service were
purchased in 1989 with an anticipated useful life of seven(7)years. Due to aging and wear,the
existing containers are in varying states of deterioration. The Public Works Landfill Division
anticipates the eventual replacement of the entire container inventory over a period of years.
During fiscal year 2004, the City purchased 1,260 containers from Toter, followed by 3,360
containers in fiscal year 2005, and 4,000 containers in October 2005 following Hurricane Rita.
The new Toter containers have a ten(10)year warranty. Delivery is expected in approximately
forty-five (45)days.
BUDGETARY IMPACT
Funds for this purchase are available in the Solid Waste Fund.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of 4,000 garbage containers for
$44.98 each for a total expenditure of $179,920 from Toter Inc. of Statesville, North
Carolina, through the State of Texas Cooperative Purchasing Program.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -
3
November 20, 2007
Consider authorizing the use of Fire grant funding for the 911 dispatch center
400-kw�
City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Chief Technology Officer
MEETING DATE: November 20, 2007
REQUESTED ACTION: Council consider a resolution authorizing the use of
Fire grant funding for the 911 dispatch center.
RECOMMENDATION
Administration recommends that Council authorize the use of grant funds.
BACKGROUND
Council authorized funding under the Assistance to Firefighters Grant Program on August 14,2007
for the purchase of furniture and a radio console setup for 911 dispatch to use for training and backup
in the amount of$59,381. Information was recently received that the City is eligible for funding
totaling $85,000 instead of the original $59,381; however, a match is required. Additional
computers, software and furniture will be purchased.
BUDGETARY IMPACT
There is a 20%match requirement as a part of the Grant Program. The City will be responsible for
paying $17,000 which is available in the Capital Program.
N .
RESOLUTION O
WHEREAS, City Council approved Resolution No. 07-225 on August 14, 2007,
approving the use of funding through the Assistance to Firefighters Grant Program#EMW-
2005-FG-00908 to purchase furniture and a radio console setup for 911 dispatch for
training and backup purposes in the amount of $59,381; and,
WHEREAS,the City of Beaumont is eligible for additional funding in the total amount
of $85,000;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT Resolution No. 07-225 is hereby amended to approve the use of funding through the
Assistance to Firefighters Grant Program #EMW-2005-FG-00908 to purchase furniture,
radio console setup, computers, and software for 911 dispatch for training and backup
purposes in the total amount of $85,000.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -
4
November 20, 2007
Consider approving an upgrade to the Police Voice Recorder System
`'�.. City Caunc*1 Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Chief Technology Officer 150
MEETING DATE: November 20, 2007
REQUESTED ACTION: Council consider an upgrade to the Police Voice Recorder
System.
RECOMMENDATION
The Administration recommends the purchase of an upgrade to the current 911 Center, Voice
Print International, Inc, voice recorder system in the amount of$52,207.
BACKGROUND
The voice recorder system is used to record and archive all 911 calls, trunked radio
conversations, and critical incoming and outgoing phone lines within the Police Department.
The current system was purchased from Voice Print International in 2002 and has been very
reliable with timely support services when needed. The 911 center has recently been having
problems with the voice recorder system due to the age of the system.
A. system upgrade will resolve these problems by updating both the system hardware and software'
The system upgrade will also provide the 911 Center with call taker assessment evaluations,training,
and coaching software for dispatchers. This purchase is exempt from competitive bidding since it is
available from only one (1) source having exclusive rights to modify and maintain the software.
Description Amounts
TJpgrade of Voice Recording software $10,640
Priority Suite: Evaluator and Training Software $13,440
Hardware Upgrades $20,010
Professional Services, Training, and Travel $ 8,117
Total $52,207
BUDGETARY IMPACT
Funding is budgeted within the Police and Technology Services budgets.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of an upgrade to the voice recorder
system in the amount of $52,207 from Voice Print International, Inc. for the current 911
Center.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2007.
- Mayor Becky Ames -