HomeMy WebLinkAboutPACKET SEP 18 2007 tuD
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 18,2007 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointments
A) Authorize the City Manager to execute all documents necessary to accept funding for an
Immunization Grant awarded to the Beaumont Public Health Department
B) Authorize the City Manager to execute all documents necessary to accept funding from
the Department of State Health Services(DSHS)for the Regional and Local Staff
Services (RLSS)-Local Public Health System Grant
C) Authorize the City Manager to execute all documents necessary to accept grant funding
for the Tobacco Prevention Program provided by the Beaumont Public Health Department
D) Authorize the City Manager to increase the Sanitary Sewer Rehabilitation of Small
Diameter Mains Contract-XII Project for"extra work"
E) Authorize the City Manager to execute all documents necessary to accept the project
titled"FY 08 Safety Traffic Enforcement Program(S.T.E.P.)Waves"
F) Approve a resolution accepting maintenance of Lakeway Drive in the Willow Creek
Industrial Park Section II
G) Approve a request to deed surplus property to Habitat for Humanity for the development
of affordable housing
A
City Council Agenda Item
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TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Ingrid Holmes, Public Health Director
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 11, 2007
REQUESTED ACTION: Council consider authorizing the City Manager to execute all
documents necessary to accept funding for the Immunization
Grant awarded to the Beaumont Public Health Department.
RECOMMENDATION
Administration recommends Council approval.
BACKGROUND
The Texas Department of State Health Services(D.S.H.S.)has awarded the Beaumont Public Health
Department an Immunization Grant in the amount of$172,904.00. The grant funding will be utilized
for staffing one LVN, one RN, one clerk and two community immunization technicians. This
Contract begins 09/01/2007 and ends on 08/31/2008.
BUDGETARY IMPACT
City would receive grant funding in the amount of$172,904.00. No matching funds are required.
t
TEXAS DEPARTMENT OF STATE HEALTH SERVICES
1 100 W.49`h Street•Austin,Texas 78756
DAVID L.LAKEY,M.D. 1-888-963-7111 •http://www.dshs.state.tx.us
COMMISSIONER TDD:512-458-7708
August 9, 2007
Dear Contractor:
Enclosed are two copies of your Department of State Health Services (DSHS) contract. Please sign and
return both copies to this unit as soon as possible. Your contract will be signed by DSHS and returned
to your agency. Changes made to any portion of the contract documents are considered a counter-offer
and are not valid without DSHS written concurrence.
DSHS will not pay for reimbursements submitted/postmarked more than 60 days after the end of the
contract term. Additional information regarding this policy is available on the DSHS website at
http://www.dshs.state.tx.us.
PLEASE NOTE: Return both copies of the contract in their entire to the address
p below.
Contracts returned to any other address may result in contract delays.
Client Services Contracting Unit-MC 1886
Department of State Health Services
Attention: Vonda White
1100 W. 49`x' Street
PO Box 149347
Austin TX 78714-9347
Please reference the DSHS contract and attachment number in all future correspondence. If you have
questions, please contact Vonda White at 512-458-7111 ext. 2907 or via email at
Voiida.White@dslis.statet.tx.us.
Sincerely,
Bob Burnette, Director
Client Services Contracting Unit
Enclosures
An Equal Employment Opportunity Employer and Provider
grl.itr
DEPARTMENT OF STATE HEALTH SERVICES
P
This contract, number 2008-023541 (Contract), is entered into by and between the Department
of State Health Services (DSHS or the Department), an agency of the State of Texas, and
BEAUMONT PUBLIC HEALTH DEPARTMENT (Contractor), a Government Entity,
(collectively, the Parties).
1. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide,
services or goods to the eligible populations as described in the Program Attachments.
2. Total Amount of the Contract and Payment Method(s). The total amount of this Contract
is $172,904.00,and the payment method(s) shall be as specified in the Program Attachments.
3. Funding Obligation. This Contract is contingent upon the continued availability of funding.
If funds become unavailable through lack of appropriations, budget cuts, transfer of funds
between programs or health and human services agencies, amendment to the Appropriations Act,
health and human services agency consolidation, or any other disruptions of current appropriated
funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract.
4. Term of the Contract. This Contract begins on 09/01/2007 and ends on 08/31/2008. DSHS
has the option, in its sole discretion, to renew the Contract as provided in each Program
Attachment. DSHS is not responsible for payment under this Contract before both parties have
signed the Contract or before the start date of the Contract, whichever is later.
5. Authority. DSHS enters into this Contract under the authority of Health and Safety Code,
Chapter 1001.
6. Documents Forming Contract. The Contract consists of the following:
a. Core Contract (this document)
b. Program Attachments.
2008-023541-001 IMMUNIZATION BRANCH - LOCALS
c. General Provisions (Sub-recipient)
d. Solicitation Document(s), and
e. Contractor's response(s) to the Solicitation Document(s).
f. Exhibits
Any changes made to the Contract, whether by edit or attachment, do not form part of the
Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein.
92648-1
7. Conflicting Terms. In the event of conflicting terms among the documents forming this
Contract, the order of control is first the Core Contract, then the Program Attachment(s), then the
General Provisions, then the Solicitation Document, if any, and then Contractor's response to the
Solicitation Document, if any.
8. Payee. The Parties agree that the following payee is entitled to receive payment for services
rendered by Contractor or goods received under this Contract:
Name: CITY OF BEAUMONT
Address: P.O. BOX 3827
BEAUMONT, TX 77704
Vendor Identification Number: 17460002789023
9. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement of
the Parties and that there are no agreements or understandings, written or oral, between them
with respect to the subject matter of this Contract, other than as set forth in this Contract.
92648-1
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT.-
THAT the City Manager be and he is hereby authorized to execute all documents
necessary to accept funding from the Department of State Health Services (D.S.H.S) for
an Immunization Grant in the amount of $172,904 effective September 1, 2007 through
August 31, 2008.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
B
"A"' City Council Agenda Item
.
� � ` c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Ingrid Holmes, Public Health Director
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 12, 2007
REQUESTED ACTION: Council consider authorizing the City Manager to execute all
documents necessary to accept funding from the Department
of State Health Services (DSHS)for the Regional and Local
Staff Services(RLSS)-Local Public Health System Grant.
RECOMMENDATION
Administration recommends Council approval.
BACKGROUND
The Texas Department of State Health Services(DSHS)has awarded the Beaumont Public Health
Department a Regional and Local Staff Services (RLSS)-Local Public Health System grant in the
amount of$107,574.00. This Contract begins 09/01/2007 and ends on 08/31/2008. The money is
used to fund staffing, (one full-time health educator)and materials for the health promotion section.
Health promotion provides preventive health education services to the community.
BUDGETARY IMPACT
City would receive grant funding in the amount of$107,574.00. No matching funds are required.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute all documents
necessary to accept funding from the Department of State Health Services (D.S.H.S) for
the RLSS-Local Public Health System Grant in the amount of $107,547 effective
September 1, 2007 through August 31, 2008.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
c
City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Ingrid Holmes, Public Health Director
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 11, 2007
REQUESTED ACTION: Council consider authorizing the City Manager to execute all
documents necessary to accept grant funding for the Tobacco
Prevention Program provided by the Beaumont Public Health
Department.
RECOMMENDATION
Administration recommends Council approval.
BACKGROUND
The Texas Department of State Health Services(D.S.H.S.)has awarded the Beaumont Public Health
Department a Tobacco Prevention grant in the amount of$36,667.00. This funding represents the
first four months of the Tobacco Grant. It will be used for stalling as well as community program
development. This Contract begins 09/01/2007 and ends on 12/31/2007.
BUDGETARY IMPACT
City would receive grant funding in the amount of$36,667.00. No matching funds are required.
c`
� 13
TEXAS DEPARTMENT OF STATE HEALTH SERVICES
1100 W.494'Street•Austin,Texas 78756
DAVID L.LAKEY,M.D. 1-888-963-7111 •http:/hv%kw.dshs.state.tx.us
COMNIISSIONER TDD:512458-7708
September 11, 2007
Dear Contractor:
Enclosed are two copies of your Department of State Health Services (DSHS)contract. Please sign and
return both copies to this unit as soon as possible. Your contract will be signed by DSHS and returned
to your agency. Changes made to any portion of the contract documents are considered a counter-offer
and are not valid without DSHS written concurrence.
DSHS has new General Provisions that impact the attached contract. Please review these changes
carefully.
DSHS will not pay for reimbursements submitted/postmarked more than 60 days after the end of the
contract term. Additional information regarding this policy is available on the DSHS website at
bM://www.dshs.state.tx.us.
PLEASE NOTE: Return both copies of the contract in their entirety to the address below.
Contracts returned to any other address may result in contract delays.
Client Services Contracting Unit-MC 1886
Department of State Health Services
Attention: Jeanne Rosenkrans
1100 W. 49h Street
PO Box 149347
Austin TX 78714-9347
Please reference the DSHS contract and attachment number in all future correspondence. If you have
questions, please contact Jeanne Rosenkrans at 512-458-7111 ext. 6596 or via email at
Jeanne.Rosenkrans@dshs.state.tx.us
Sincerely,
Bob Burnette, Director
Client Services Contracting Unit
Enclosures
An Eaua/Emmlovment Omoortunitv Emolover and Provider
DEPARTMENT OF STATE HEALTH SERVICES
40
This contract, number 2008-024558 (Contract), is entered into by and between the Department
of State Health Services (DSHS or the Department), an agency of the State of Texas, and CITY
OF BEAUMONT (Contractor), a Government Entity, (collectively,the Parties).
I. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide,
services or goods to the eligible populations as described in the Program Attachments.
2. Total Amount of the Contract and Payment Method(s). The total amount of this Contract
is$36,667.00, and the payment method(s) shall be as specified in the Program Attachments.
3. Funding Obligation. This Contract is contingent upon the continued availability of funding.
If funds become unavailable through lack of appropriations, budget cuts, transfer of funds
between programs or health and human services agencies, amendment to the Appropriations Act,
health and human services agency consolidation, or any other disruptions of current appropriated
funding for this Contract, DSHS may restrict,reduce,or ternunate funding under this Contract.
4. Term of the Contract. This Contract begins on 09/01/2007 and ends on 12/31/2007. DSHS
has the option, in its sole discretion, to renew the Contract as provided in each Program
Attachment. DSHS is not responsible for payment under this Contract before both parties have
signed the Contract or before the start date of the Contract, whichever is later.
5. Authority. DSHS enters into this Contract under the authority of Health and Safety Code,
Chapter 1001.
6. Documents Forming Contract. The Contract consists of the following:
a. Core Contract(this document)
b. Program Attachments:
2008-024558-001 Tobacco Prevention Community
c. General Provisions (Sub-recipient)
d. Solicitation Document(s), and
e. Contractor's response(s)to the Solicitation Document(s).
f. Exhibits
Any changes made to the Contract, whether by edit or attachment, do not form part of the
Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein.
92648-1
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute all documents
necessary to accept funding from the Department of State Health Services (D.S.H.S) for
the Tobacco Prevention Program provided by the Beaumont Public Health Department in
the amount of $36,667 effective September 1, 2007 through December 31, 2007.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
D
City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Hani J. Tohme, Water Utilities Director ld�
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 12, 2007
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager
to increase the Sanitary Sewer Rehabilitation of Small
Diameter Mains Contract-XII Project for"extra work".
RECOMMENDATION
Administration recommends approval of increasing the Sanitary Sewer Rehabilitation of Small
Diameter Mains Contract-XII Project amount by$44,055.The proposed changes to the contract will
rehabilitate approximately 74.0 linear feet of 6-inch and 310 linear feet of 8-inch sanitary sewer lines,
remove and replace three manholes, clean and televise 1050 linear feet of existing lines, post televise
1050 linear feet of rehabilitated lines, replace 14 service connections and increase the contract time
by 60 calendar days. The additional days increases the total contract time to 435 calendar days. The
proposed extra work will represent an increase of 2.95% of the original contract amount and bring
the total increase of the original contract to 11.31%. The proposed extra work is for the area on
Westgate Drive.
BACKGROUND
The existing sewer lines built: in the 1950's have deteriorated and require major rehabilitation. The
primary goals ofthe project are to restore the integrity ofthe sanitary sewer lines,restore the carrying
capacity, provide customers with uninterrupted and adequate service and meet the Sanitary Sewer
Overflow Initiative agreement requirements with the state.
Previous actions include:
Resolution 07-005 in the amount of$1,491,195.00 was passed by City Council on January 9, 2007.
Resolution 07-101 in the amount of$31,670.00 was passed by City Council on April 10, 2007.
Resolution 07-155 in the amount of$92,925.00 was passed by City Council on May 29, 2007.
This Change Order is recommended for approval by the City Manager and the Water Utilities
Director.
BUDGETARY IMPACT
Funds for the project are available in the Capital Program.
APPROVAL OF CONTRACT CHANGE
Change Order No.3
Date: September 12,2007
Project: City of Beaumont
Sanitary Sewer Rehabilitation of Small Diameter Mains Contract-XII Project
Owner: City of Beaumont
P.O. Box 3827
Beaumont,Texas 77704
Contractor: Allco,Ltd.
P.O.Box 3684
Beaumont,TX 77704-3684
To the Owner: Approval of the following contract change is requested.
Reason for Change: To increase the contract amount for"extra work"performed by the Contractor to
rehabilitate approximately 740 linear feet of 6-inch and 310 linear feet of 8-inch sanitary sewer lines,remove
and replace three manholes,clean and televise 1050 linear feet of existing lines,post televise 1050 linear feet
of rehabilitated lines,replace 14 service connections and increase the contract time by 60 calendar days.
ORIGINAL CONTRACT AMOUNT $ 1,491,195.
THIS CHANGE ORDER:
Description Net Change
Rehabilitate 740 linear feet of 6-inch sanitary sewer lines. 19,980.
Rehabilitate 310 linear feet of 8-inch sanitary sewer lines. 8,990.
Remove and replace three manholes. 1 5,985.
Clean and televise 1050 linear feet of existing lines. 3,150.
Post televise 1050 linear feet of the rehabilitated lines. 1,050.
Replace 14 service connections. S 4,900.
TOTAL AMOUNT OF THIS CHANGE ORDER: $44,055.
TOTAL AMOUNT OF PREVIOUS CHANGE ORDERS: $124,595.
TOTAL REVISED CONTRACT AMOUNT INCLUDING
THIS CHANGE ORDER: $1,659,845.
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in
this Change Order represents full compensation for all increases and decreases in the cost of,and the time
required to perform the entire work under Contract arising directly or indirectly from this Change Order and
all previous Change Orders. Acceptance of this waver constitutes an agreement between Owner and
Contractor that the Change Order represents an all inclusive, mutually agreed upon adjustment to the
Contract,and that Contractor will waive all rights to file a claim on this Change Order after it is properly
executed."
Recommended By: Approved By: Accepted By:
Dr.Hani Tohme,P.E. City of Beaumont Allco,Ltd.
Water Utilities Director Owner Contractor
Date: Date: Date:
CITY OF BEAUMONT, TEXAS
WATER UTILITIES DEPARTMENT
SEPTEMBER - 2007
SANITARY SEWER REHABILITATION
OF
SMALL DIAMETER MAINS
CONTRACT XII
CHANGE ORDER #3
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RESOLUTION NO.
WHEREAS, on January 9, 2007, the City Council of the City of Beaumont, Texas,
passed Resolution No. 07-005 awarding a contract in the amount of$1,491,195 to Allco,
Ltd. for the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract-XII Project;
and,
WHEREAS, Change Order No. 1 was required for extra work to rehabilitate
approximately 710 linear feet of 8-inch sanitary sewer lines, remove approximately 420
linear feet of existing deteriorated 4-inch liner pipe, install one manhole in the street, install
one end of line clean out, pre-televise and post-televise the rehabilitated lines, replace two
service connections and increase the contract time 45 calendar days, increasing the
contract amount by $31,670 thereby increasing the contract amount to $1,522,865; and,
WHEREAS, Change Order No. 2 was required to rehabilitate approximately 1640
linear feet of 10-inch sanitary sewer lines, remove and replace seven manholes in the
street, televise 1640 linear feet of damaged lines, post televise 1640 linear feet of
rehabilitated lines, perform construction flagging on Roberts Avenue and Fourth Street,
replace five service connections and increase the contract time by 60 calendar days
thereby increasing the total contract time to 375 calendar days and increasing the contract
amount by$92,925 for a total amount of$1,615,790 for the Sanitary Sewer Rehabilitation
of Small Diameter Mains Contract-XII Project.; and,
WHEREAS, Change Order No. 3 in the amount of$44,055 thereby increasing the
contract to $1,659,845 is required to rehabilitate approximately 740 linear feet of 6-inch
and 310 linear feet of 8-inch sanitary sewer lines, remove and replace three manholes,
clean and televise 1050 linear feet of existing lines, post televise 1050 linear feet of
rehabilitated lines, and replace 14 service connections:
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute Change Order No. 3
in the amount of $44,055 thereby increasing the contract to $1,659,845 to rehabilitate
approximately 740 linear feet of 6-inch and 310 linear feet of 8-inch sanitary sewer lines,
remove and replace three manholes, clean and televise 1050 linear feet of existing lines,
post televise 1050 linear feet of rehabilitated lines, and replace 14 service connections for
the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract-XII Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
E
,...., City Council Agenda Item
,�Z c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Frank C. Coffin, Jr., Chief of Police
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 4, 2007
REQUESTED ACTION: Council consider authorizing the City Manager to execute all
documents necessary to accept the project titled "FY 08
Safety Traffic Enforcement Program (S.T.E.P.)Waves".
RECOMMENDATION
Administration recommends Council approval.
BACKGROUND
In January, 1999, the City Council passed a resolution authorizing the city to apply for matching
funds for a traffic safety "Safe and Sober S. T. E. P." grant project. The Police Department has
successfully applied for and the City Council approved several traffic safety grants since that one.
This grant application will provide funding for a "FY08 S. T. E. P. Waves" grant program which
occurs between October 1, 2007 and September 30, 2008 and would assist in enhancing the safety
of the motoring public and reducing motor vehicle crashes which often result in loss of life or
personal injury. The grant would be in an amount not to exceed $29,757.16 from the Texas
Department of Transportation with a city"match"funding of$9,757.16 as our portion of the costs
for the project titles "FY08 S. T. E. P. Waves" which are Thanksgiving 2007 holiday, Valentine's
Day 2008 holiday, Memorial Day 2008 holiday, and Labor Day 2008 holiday.
BUDGETARYIMPACT
City would receive grant funding in an amount not to exceed $29,757.16 with a city contribution
of$9,757.16.
v
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
WHEREAS,the City of Beaumont has been notified by the Texas Department of
Transportation that it is eligible to receive funding to assist in highway safety enforcement; and,
WHEREAS,the City of Beaumont recognizes that the safety and security of the
motoring public is of paramount concern to the City; and
WHEREAS,the City of Beaumont strives to enhance the safety of the motoring public;
and,
WHEREAS, grant funding through the Texas Department of Transportation would assist
in enhancing the safety of the motoring public and reducing motor vehicle crashes which often
result in loss of life or personal injury; and
WHEREAS,traffic safety enforcement and encouragement of safe driving habits is a
significant goal of the Beaumont Police Department; and
WHEREAS,the City of Beaumont has been notified by the Texas Department of
Transportation that it is eligible for federal reimbursement funding in an amount not to exceed
Twenty Nine Thousand Seven Hundred Fifty Seven dollars and Sixteen Cents ($29,757.16)
pursuant to the projects titled"FY08 S.T.E.P. Waves"for occupant protection enforcement,
education of the public and speeding enforcement.
WHEREAS,the City of Beaumont has agreed to contribute Nine Thousand Seven
Hundred Fifty Seven dollars and Sixteen Cents ($9,757.16) as their portion of the costs for the
project titles"FY08 S.T.E.P. Waves"which are Thanksgiving 2007 holiday,Valentine's Day
2008 holiday, Memorial Day 2008 holiday, and Labor Day 2008 holiday.
NOW THEREFORE BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager of the City of Beaumont,be, and is hereby,authorized to execute all
documents necessary to accept the project"FY08 S.T.E.P. Waves" and take such action as
necessary to implement the project which occurs between October 1st 2007 and September 30th
2008, and,
w '
Accept and disburse the federal reimbursement grant funding in the amount not to exceed
Twenty Nine Thousand Seven Hundred Fifty Seven dollars and Sixteen Cents ($29,757.16); and,
Take such other actions and execute such documents as may be necessary and appropriate
to implement the purpose and objectives of the"FY08 S.T.E.P. Waves"project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of
, 2007.
-Mayor Becky Ames-
RESOLUTION NO.
WHEREAS, the City of Beaumont has been notified by the Texas Department of
Transportation that it is eligible to receive funding to assist in highway safety enforcement;
and,
WHEREAS, the City of Beaumont recognizes that the safety and security of the
motoring public is of paramount concern to the City; and,
WHEREAS, the City of Beaumont strives to enhance the safety of the motoring
public; and,
WHEREAS, grant funding through the Texas Department of Transportation would
assist in enhancing the safety of the motoring public and reducing motor vehicle crashes
which often result in loss of life or personal injury; and,
WHEREAS, traffic safety enforcement and encouragement of safe driving habit is
a significant goal of the Beaumont Police Department; and,
WHEREAS, the City of Beaumont has been notified by the Texas Department of
Transportation that it is eligible for federal reimbursement funding in an amount not to
exceed Twenty-Nine Thousand Seven-Hundred Fifty-Seven and 16/100 ($29,757.16)
Dollars pursuant to the projects titled "FY08 S.T.E.P. Waves" for occupant protection
enforcement, education of the public and speeding enforcement; and,
WHEREAS, the City of Beaumont has agreed to contribute Nine-Thousand Seven-
Hundred Fifty-Seven and 16/100 ($9,757.16) Dollars as their portion of the costs for the
project titles "FY08 S.T.E.P. Waves" which are for the holidays Thanksgiving, 2007;
Valentine's Day, 2008; Memorial Day, 2008; and Labor Day, 2008.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manger of the City of Beaumont be, and is hereby, authorized to execute
all documents necessary to accept the project "FY08 S.T.E.P. Waves: and take such
action as necessary to implement the project which occurs between October 1, 2007 and
September 30, 2008.
BE IT FURTHER RESOLVED THAT the City Manager is authorized to accept and disburse
the federal reimbursement grant funding in the amount not to exceed Twenty-Nine
Thousand Seven-Hundred Fifty-Seven and 16/100 ($29,757.16) Dollars; and
Take such other actions and execute such documents as may be necessary and
appropriate to implement the purpose and objectives of the"FY08 S.T.E.P.Waves"project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
City Council Agenda Item
R low
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warne Director of Public Works
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 12, 2007
REQUESTED ACTION: Council consider a resolution accepting maintenance of
Lakeway Drive in the Willow Creek Industrial Park Section
II.
RECOMMENDATION
Administration recommends approval of the following:
• Lakeway Drive from IH-10 East Bound Frontage Road,approximately 335 feet south
of the 3-OM-4P end of roadway markers.
BACKGROUND
The aforementioned improvements in the subdivision passed final inspection from all entities
involved on September 10, 2007.
BUDGETARY IMPACT
None.
Wi I lowCreekldustrialParkSed1cg.wpd
09/12/2007
-VICINITY MAP-
BEAUMONT
WALDEN ROAD
PROJECT
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LOCATION
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RESOLUTION NO.
WHEREAS, final inspection of street improvements constructed on Lakeway Drive
in the Willow Creek Industrial Park Section II as shown below was made by the
Engineering Division and the Water Utilities Department:
o Lakeway Drive from IH-10 East Bound Frontage
Road, approximately 335 feet south of the 3-OM-4P)
end of roadway markers.
WHEREAS, the developers of said addition desire to have these improvements
accepted and maintained by the City; and,
WHEREAS, the Director of Public Works finds that said improvements meet city
standards and qualify for acceptance for permanent maintenance, and the City Council is
of the opinion that said improvements should be accepted and maintained by the City of
Beaumont;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the street improvements on Lakeway Drive in the Willow Creek Industrial Park
Section II, with the exception of streetlights, are hereby accepted by the City of Beaumont
and shall be continuously maintained by the City contingent upon filing of the final plat,
complete with filings of dedication of all rights-of-way and easements required on the
preliminary and final plats.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
G
�' City Council Agenda Item
M ` K
TO: City Council
FROM: Kyle Hayes, City Manager
_1%3
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 6, 2007
REQUESTED ACTION: Council consider a request to deed surplus property to Habitat For
Humanity for the development of affordable housing.
RECOMMENDATION
The Administration recommends that City Council authorize the City Manager to deed surplus
properties located on Grand Avenue, further described in Exhibit A, to Habitat For Humanity
("Habitat"), for the development of affordable housing for low/moderate income families.
BACKGROUND
The properties described as Jack G. Grigsby Tracts 5, 6, 7, 8, 9, 10 and 11 situated in the A.
Williams League, Abstract 385 located in the 3700 Block of Grand Avenue, were donated to the
City specifically for the development of affordable housing in a neighborhood targeted for
revitalization. Habitat For Humanity has received funding from the Disciples of Christ Christian
Church to develop affordable housing in response to the devastation caused by Hurricanes
Katrina and Rita. Habitat will conduct what it has termed as a"housing blitz" early in
November, which is to construct two homes on these lots within a two-week period. These
homes will then be sold to hurricane affected families. The remaining lots will be used to
construct affordable housing that will be sold to qualified low-moderate income families
participating in Habitat's standard affordable housing program.
BUDGETARYIMPACT
None.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to deed surplus properties located
on Grand Avenue as described in Exhibit "A" and shown on Exhibit "B" to Habitat For
Humanity ("Habitat") for the development of affordable housing for low/moderate income
families.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
v
fD
EXHIBIT"A"
c�
Q Tract No. 2
Being a 0.082 acre tract of land out of and a part of that certain Jack G. Grigsby 4 acre tract of land
O
0 as described in Volume 2222,Page 354,of the Deed Records of Jefferson County,Texas,and being
out of and a part of the West 1/2 of Tract 115 and the East %: of Tract 114, as situated in the A.
.. Williams League,Abstrast No.385,Jefferson County,Texas,and being more particularly described
as follows,to-wit:
roFor the purpose of location,commence at the intersection point of the East line of Grand Avenue
cH with the North line of Hale Street,and from this point the Southwest comer of said Tract No. 4,
4�- bears South 89 degrees 45 minutes West 323.85 feet;
THENCE North 89 degrees 45 minutes East 85.60 feet along the North line of Hale Street to the
�
- Southwest and Beginning comer of the tract of land herein described,as iron pin for corner;
THENCE North 01 degree 06 minutes East 85.00 feet,an iron pin for comer,
THENCE North 89 degrees 45 minutes East 42.00 feet,an iron pin for corner,
THENCE South 01 degree 06 minutes West 85.00 feet to a point in the North line of Hale Street,
an iron pin for comer, and from this point the Southeast comer of said 4.00 acre tract bears North
89 degrees 45 minutes East 56.00 feet;
THENCE South 89 degrees 45 minutes West 42.00 feet along the North line of Hale Street to the
"(D PLACE OF BEGINN NG.
,(.� Tract No. 5
-1 BEING a 0.182 acre tract of land out of and a part of that certain Jack G.Grigsby 4 acre tract of land
as described in Volume 2222,Page 354,of the Deed Records of Jefferson County,Texas,and being
0 out of and a part of the West %2 of Tract 115 and the East %2 of Tract 114, as situated in the A.
Williams League,Abstract No.385,Jefferson County,Texas,and being more particularly described
as follows,to-wit;
C) For the purpose of location,commence at the intersection point of the East line of Grand Avenue
f(D with the North line of Hale Street, and from this point the Southwest comer of said Tract No. 4,
bears South 89 degrees 45 minutes West 323.85 feet;
H
THENCE North 01 degree 06 minutes East 85.00 feet along the East line of Grand Avenue to the
Southwest and Beginning comer of the tract of land herein described,an iron pin for corner,
CD
THENCE North 01 degree 06 minutes East 46.00 feet along the East line of Grand Avenue,an iron
pin for comer;
.D
`C
t�
(D
N Exhibit"A"
Page Two
O
C) THENCE South 88 degrees 54 minutes East 180.72 feet to a point in the East line of said 4.00 acre
0 tract,an iron pin corner,
THENCE South 00 degree 10 minutes 52 seconds East 41.72 feet along the East line of said 4.00
acre tract,an iron pin for corner;
THENCE South 89 degrees 45 minutes West 181.70 feet to a point in the East line of Grand Avenue
H
and the PLACE OF BEGINNING.
Tract No.6
BEING a 0.186 acre tract of land out of and a y
ray- part of that certain Jack G.Gribsb 4 acre tract of land
as described in Volume 2222,Page 354,of the Deed Records of Jefferson County,Texas,and being
Qout of and a part of the West '/2 of Tract 115 and the East '/ of Tract 114, as situated in the A.
Williams League,Abstract No. 385,Jefferson County,Texas,and being more particularly described
as follows,to-wit:
For the purpose of location,commence at the intersection point of the East line of Grand Avenue
with the North line of Hale Street, and from this point the Southwest comer of said Tract No. 4,
bears South 89 degrees 45 minutes West 323.85 feet;
THENCE North 01 degree 06 minutes East 131.00 feet along the East line of Grand Avenue to the
Southwest ai d Bcginning corner of the tract rf land hereis dese-;bed.,an iron pin for comer-
(D
THENCE North 01 degree 06 minutes East 45.00 feet along the East line of Grand Avenue,an iron
j pin for comer;
O
THENCE South 88 degrees 54 minutes East 179.72 feet to a point in the East line of said 4.00 acre
C tract,an iron pin for comer;
C
THENCE South 00 degree 10 minutes 52 seconds East 45.01 feet along the East line of said 4.00
acre tract, an iron pin for corner;
N THENCE North 88 degrees 54 minutes East 180.72 feet to a point in the East line of Hale Street and
the PLACE OF BEGINNING.
H
M" Tract No. 7
CD
(D BEING a 0.255 acre tract of land out of and a part of that certain Jack G.Gribsby 4 acre tract of land
ry* as described in Volume 2222,Page 354,of the Deed Records of Jefferson County,Texas,and being
C out of and a part of the West '/2 of Tract 115 and the East I/2 of Tract 114, as situated in the A.
°n
V
fD
Exhibit"X'
Page Three -
0
C Williams League,Abstract No. 385,Jefferson County,Texas,and being more particularly described
0 as follows,to-wit;
.� For the purpose of location,commence at the intersection point of the East line of Grand Avenue
1) with the North line of Hale Street, and from this point the Southwest corner of said Tract No. 4,
(D bears South 89 degrees 45 minutes West 323.85 feet;
7 THENCE North 01 degree 06 minutes East 176.00 feet along the East line of Grand Avenue to the
Southwest and Beginning comer of the tract of land herein described,an iron pin for corner;
fD
THENCE North 01 degree 06 minutes East 62.00 feet along the East line of Grand Avenue, an iron
(D pin for comer;
C THENCE South 88 degrees 54 minutes East 178.33 feet to a point in the East line of said 4.00 acre
'0 tract, an iron pin for corner;
THENCE South 00 degree 10 minutes 52 seconds East 62.01 feet along the East line of said 4.00
acre tract,an iron pin for comer;
THENCE North 88 degrees 54 minutes West 179.72 feet to a point in the East line of Grand Avenue
and the PLACE OF BEGINNING.
�—' Tract No. 8
CD
(DD BEING a 0.306 acre tract of land out of and a part of that certain Jack G.Grigsby 4 acre tract of land
cn as described in Volume 2222,Page 354,of the Deed Records of Jefferson County,Texas,and being
.0 out of and a part of the West %z of Tract 115 and the East '/2 of Tract 114, as situated in the A.
Williams League,Abstract No.385,Jefferson County,Texas,and being more particularly described
p as follows,to-wit:
C
For the purpose of location,commence at the intersection point of the East line of Grand Avenue
with the North line of Hale Street, and from this point the Southwest comer of said Tract 4,bears
South 89 degrees 45 minutes West 323.85 feet;
N
X' THENCE North 01 degree 06 minutes East 238.00 feet along the East line of Grand Avenue to the
Southwest and Beginning comer of the tract of land herein described,an iron pin for comer;
rt
THENCE North 01 degree 06 minutes East 75.00 feet along the East line of Grand Avenue,an iron
pin for corner;
rt
C�
0
V
(D
,+ Exhibit"A"
Page Four -
O
THENCE North 88 degree 54 minutes East 176.65 feet to a point in the East line of said 4.00 acre
C) tract, an iron pin for comer;
O
THENCE South 00 degree 10 minutes 52 seconds East 75.02 feet along the East line of said 4.00
�- acre tract, an iron pin for corner;
THENCE North 88 degrees 54 minutes West 178.35 feet to a point in the East line of Grand Avenue
and the PLACE OF BEGINNING,
Tract No. 9
BEING a 0.275 acre tract of land out of and a part of that certain Jack G.Grigsby 4 acre tract of land
fD
as described in Volume 2222,Page 354,of the Deed Records of Jefferson County,Texas,and being
out of and a part of the West %2 of Tract 115 and the East %2 of Tract 114, as situated in the A.
Williams League,Abstract No.385,Jefferson County,Texas,and being more particularly described
O as follows,to-wit:
"C7
For the purpose of location, commence at the intersection point of the East line of Grand Avenue
with the North line of Hale Street, and from this point the Southwest comer of said Tract No. 4,
bears South 89 degrees 45 minutes West 323.85 feet;
THENCE North 01 degree 06 minutes East 313.00 feet along the East line of Grand Avenue to the
Southwest and Beginning comer of the tract of land herein described,an iron pin for corner;
c.,
THENCE North 01 degree 06 minutes East 68.00 feet along the East line of Grand Avenue, an iron
fD pin for corner;
u�
'O THENCE South 88 degrees 54 minutes East 175.13 feet to a point in the East line of said 4.00 acre
tract, an iron pin for comer;
O
C THENCE South 00 degree 10 minutes 52 seconds East 68.02 feet along the East line of said 4.00
acre tract,an iron pin for comer;
_ THENCE North 88 degrees 54 minutes West 176.65 feet to a point in the East line of Grand Avenue
CD and the PLACE OF BEGINNING.
~ Tract No. 10
�r
BEING a 0.272 acre tract of land out of and a part of that certain Jack G.Grigsby 4 acre tract of land
AT - as described in Volume 2222,Page 354,of the Deed Records of Jefferson County,Texas,and being
'"r
.'d
V
CD
Exhibit"A"
Page Five
0
(� out of and a part of the West % of Tract I15 and"the'East 1/2 of Tract 114, 8 situated in the A.
Williams League,Abstract No.385,Jefferson County,Texas,and being
as follows,to-wit: more particularly described
For the purpose of location,commence at the in
� tcrsechon point of the East line of Grand Avenue
with the North line of Hale Street, and from this point the Southwest comer of said Tract 4,bears
�I South 89 degrees 45 minutes West 323.85 feet;
~' THENCE North 01 degree 06 minutes East 381.00 feet along the East line of Grand Avenue to the
Southwest and Beginning comer of the tract of land herein described, an iron pin for comer;
3
( THENCE North 01 degree 06 minutes East 68.00 feet along the East line of Grand Avenue,an iron
pin for comer, and from this point the East line of said 4.00 acre tract bears North 01 degree 06
.O minutes East 68.03 feet;
THENCE South 88 degrees 54 minutes East 173.61.feet to a point in the East line of said 4.00 acre
tract, an iron pin for comer,
THENCE South 00 degree 10 minutes 52 seconds East 68.02 feet along the East line of said 4.00
acre tract, an iron pin for corner;
THENCE North 88 degrees 54 minutes West 175.13 feet to a point in the East line of G;
rand Avenue
BCD
and the FLAC r,.OF BEGINNING.
N
� Tract No. 11
BEING a 0.278 acre tract of land out of and a part of that certain Jack G.Grigsby 4 acre tract of land
C7 as described in Volume 2222,Page 354, of the Deed Records of Jefferson County,Texas,and being
O out of and a part of the West '/2 of Tract 115 and the East %z of Tract 114, as situated in the A.
Williams League,Abstract No. 385,Jefferson County,Texas,and being more particularly described
as follows, to-wit:
For the purpose of location,commence at the intersection point of the East line of Grand Avenue
with the North line of Hale Street, and from this point the Southwest corner of said Tract No. 4,
bears South 89 degrees 45 minutes West 323.85 feet;
THENCE North 01 de
:U gree 06 minutes East 449.00 feet along the East line of Grand Avenue to the
Southwest and Beginning corner of the tract of land herein described,an iron pin for corner;
CD
e-e THENCE North 01 degree 06 minutes East 68.03 feet along the East line of Grand Avenue to a point
Oin the North line of said 4.00 acre tract, an iron pin for comer,
�G
V
CD
N �
Exhibit"A"
a Page Six
C )
.0 THENCE North 89 degrees 44 minutes 45 seconds East 172.04 feet along the North line of said 4.00
acre tract to its Northeast comer,an iron pipe for corner;
THENCE South 00 degree 10 minutes 52 seconds East 72.10 feet along the East line of said 4.00
CD
acre tract,an iron pin for comer;
THENCE North 88 degrees 54 minutes West 173.61 feet to a point in the East line of Grand Avenue
t--i and the PLACE OF BEGINNING.
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PROPERTY DONATION L „C..
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1.836 ACRES
(3700 BLOCK OF GRAND ""
C7 AVENUE)
TRACT 31—B
OUT OF
CITY PLAT D-20
CD
7 A. WILLIAMS
SURVEY ►IL
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�- OWNER
J. AUSTIN DAIGLE
7
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LEGEND .....
LOCATION MAP
[� SUBJECT PROPERTY N.T.s.
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EXHIBIT "B"
a
WORKSESSION
* Review and discuss the status of the
Gilbert Building located at 328 Bowie
JJINTER-OFFICE MEMORANDUM
City of Beaumont, Texas
iL: .
I
Legal Department
Date: August 24, 2007
To: Mayor and City Council
From: Tyrone E. Cooper, City Attornevw4e-.1
Subject: Gilbert Building
COMMENTS
This memo is to provide background and to update you as to the status of the Gilbert
Building located at 328 Bowie in downtown Beaumont. The background is that a testamentary gift
from the Elizabeth Gilbert Fortune Estate made possible the acquisition of this building by the City
of Beaumont in 1998. One document of conveyance from Chase Bank of Texas, as Trustee
under the will of Wilbur Carroll Gilbert, Jr., and as successor Trustee under the will of Elizabeth
B. Gilbert, was a Special Warranty Deed dated December 29, 1998, conveying 5/6th interest to
the building. The other conveyance instrument was a Gift Deed from Mrs. Fortune dated
December 22, 1998, conveying the other 1/6th interest. These deeds were subject to certain
restrictive covenants limiting how the building was to be used by the City. Specifically, the building
was to be designated as the "Gilbert Cultural Center"to be utilized as offices or other facilities for
the arts, cultural, historic preservation and similar charitable organizations, as well as other
compatible community/City activities or City-related organizations or agencies.
Even in death, Mrs. Fortune continued her generosity to this community by providing
funding for the operation, maintenance and restoration of the Gilbert Building. After all bequests
were to have been made, the balance of her estate was to have gone to the Foundation of
Southeast Texas to assist with the restoration of the Gilbert Building. As you all may or may not
be aware, these funds are no longer available to the City of Beaumont for the maintenance and
restoration of the Gilbert Building. These funds were depleted through litigation expenses in a Will
contest initiated by the heirs.The question then becomes whether the City could provide sufficient
funding for the maintenance and restoration of this building without those funds. That is a
decision the Council can make.
The restrictive covenants recited in the deeds of conveyance further indicated that if the
building's continued use was not feasible because of age, condition, or casualty loss,the City may
raze the building subject to the approval of the Grantor which, at this point, can only be the heirs
of Elizabeth Gilbert Fortune. It was the intent of the Grantor that the building never be razed and
demolition cannot be accomplished without first receiving the approval of the heirs. The covenant
L
goes on to state that in the event the City at any time breaches the covenants, Grantor shall have
the right to demand reversion of the property.
The City Manager and I have discussed this subject with the Council on several occasions
and have conducted at least one (1) work session. The Council openly addressed this issue at
the work session on February 6, 2007. At that time it was suggested that I make an attempt to
explore with the heirs the possibility of releasing the restrictive covenants allowing for other uses
of the building by the City. Another suggestion, as a way of expediting the sale of the building,
would be for the City and the heirs to join in an effort to market the property and share in the
proceeds derived from the sale. The Manager thought 10% or$50,000 was a fair amount in light
of the fact that, by this time, he had already introduced at least two prospective buyers to Mrs.
Gilbert. A letter was mailed to the heirs in April of this year outlining these proposals. The letter
also informed them that the City had the property appraised and the value had been determined
to be $500,000. Mrs. Brenda Gilbert had been given a copy of this appraisal to assist in her
efforts. We are not aware if it has been shared with the other heirs. As with the other letters sent
to the heirs, there was very limited response. Of the thirteen identified heirs, one heir in Edwards,
Colorado, responded and, of course, Brenda Gilbert responded. The property value as shown
on the tax rolls is $8,820 (land value of$3,600; building value of$5,220). An aside note: I have
been informed that Mrs. Gilbert: has negotiated a 10% commission from the other heirs for her
efforts.
At this point possession and title to the building remains with the City of Beaumont subject
to the restrictive covenants. The deeds, in my opinion, do not provide for the ability of the City to
sell the building outright.
Enclosed for your information is a copy of the Special Warranty Deed with the restrictive
covenants attached.
A point of information: Chuck's Sandwich Shop, located in the building, is a tenant of the
City. When the building was conveyed, an assignment of all leases and rents of the tenants was
also executed by the Trustee to the City. Chuck's is legitimately occupying this space.
L
c
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 18, 2007 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition-Receive status report relating to the aftermath of
Hurricane Humberto
* Public Comment: Persons may speak on scheduled agenda items 1-6/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider approving a bid for renovations on the 2"d and 3'd floors of City Hall
2. Consider approving a bid for a new air handler system and for cleaning the air
conditioning ducts in City Hall
3. Consider amending the FY 2007 Budget related to the Fleet Fund and Solid Waste
Fund
4. Consider approving a one year agreement with Blue Cross Blue Shield of Texas
for employee medical and dental insurance
5. Consider granting the City Manager authority to implement the contribution rate
changes for retirees in the medical plans
6. Consider approving a resolution to accept the Tyrrell Park and Downs Road
Reconstruction Project, approve Change Order No. 1 and authorize final payment
7. PUBLIC HEARING: Dangerous Structure
Consider approval of an ordinance declaring the structure located at 296 Pearl/330
Liberty to be a dangerous structure and order the owners to raze said structure
within 10 days. If the property owner fails to comply within ten(10) days, staff is
requesting City Council authorization to demolish this structure without further
notification to the property owner or City Council action.
WORKSESSION
* Review and discuss the status of the Gilbert Building located at 328 Bowie
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in
accordance with Section 551.071 of the Government Code:
The City of Beaumont v. International Association of Fire Fighters
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting.
1
September 18, 2007
Consider approving a bid for renovations on the 2nd and 3'floors of City Hall
City Council Agenda Item
� c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 13, 2007
REQUESTED ACTION: Council consider the award of a bid for renovations to the 2nd
and 3rd floors at City Hall.
RECOMMENDATION
Administration recommends awarding a bid to Bruce's General Construction of Beaumont for
furnishing all labor, materials, equipment and supplies to renovate the 2nd and 3'floors of City Hall
in the amount of$457,000.
BACKGROUND
Eight(8)bids were received for renovations to the 2nd floor offices that will include a new"One Stop
Center" to facilitate the construction permitting process. Citizens will be able to access staff from
Building Codes,Planning,Public Works,Engineering,Demolition, Code Enforcement and Housing
from one central location.
The second floor offices of Planning, Building Codes and Engineering will be opened and a large
service counter constructed. At the counter,staff will assist with citizen's and contractor's permitting
requests. Contractor's wanting more detailed information concerning their plan approvals will be able
to meet with individual staff in one ofthe newly constructed conference rooms. This renovation will
eliminate public access to all offices on the 2'floor unless escorted by a staff member.
Included in the renovation is furnishing and installing new carpet and tile, paint, ceiling tiles and
remodeling some offices and storage areas to enhance work flow and staff accessibility.
The 3'floor offices, with the exception of the Executive Suite, will receive new carpet and tile, and
will be repainted.
I
Improvements to City Hall
September 13, 2007
Page 2
Bids received for this project are as follow:
Contractor Price Completion Time
Bruce's General Construction $457,000 120 days
Beaumont, TX
N& T Construction $461,000 140 days
Beaumont, TX
Daniels Building& Construction, Inc. $519,900 120 days
Beaumont, TX
Allco, Inc. $520,750 180 days
Beaumont, TX
Lange Brothers, Inc. $545,697 165 days
Port Arthur, TX
Cleveco Construction, Inc. $548,000 210 days
Lumberton, TX
Brammer Construction $598,500 285 days
Nederland, TX
SeTEX Construction Corporation $620,000 150 days
Beaumont, TX
Bruce's General Construction is a certified Minority Business Enterprise company.
The renovation is expected to begin by October 15'h and be completed within 120 days. As work
progresses, staff will be relocated to the recently vacated CVB offices on the l'floor.
BUDGETARY IMPACT
Funds for this project are budgeted in the Capital Program.
RESOLUTION NO.
WHEREAS, bids were solicited to furnish all labor, materials, equipment and
supplies to renovate the 2nd and 3rd floors of City Hall; and,
WHEREAS, Bruce's General Construction, Beaumont,Texas, submitted a bid in the
amount of$457,000
and,
WHEREAS, City Council is of the opinion that the bid submitted by Bruce's General
Construction, Beaumont, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by Bruce's General Construction, Beaumont, Texas to furnish all
labor, materials, equipment and supplies to renovate the 2nd and 3rd floors of City Hall in
the amount of$457,000 be accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
2
September 18, 2007
Consider approving a bid for a new air handler system and for cleaning the air conditioning ducts
in City Hall
t1f,..... City Council Agenda Item
�2 NL
TO: City Council
FROM: Kyle Hayes, City Manager
1�
PREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 14, 2007
REQUESTED ACTION: Council award of a bid for a new air handler and clean the air
conditioning ducts in City Hall.
RECOMMENDATION
Administration recommends award of a bid to Gowan, Inc. of Vidor in the amount of$330,288 for
furnishing all labor,materials,equipment and supplies to install a new air handler and clean all ducts
in City Hall.
BACKGROUND
Three (3) bids were received for furnishing all labor, materials, equipment and supplies necessary
to replace the air handler and clean the air conditioning ducts in City Hall.
The air handler currently in place is original to the building and has been refurbished numerous
times. Due to its age, deteriorated condition and limited capacity, it does not control humidity nor
allow the correct mixture of outside air to maintain proper climate control.The new air handler will
be installed on the roof.
This contract also includes duct cleaning to assure air quality. A thorough cleaning of all of the duct
work has not been performed since the building was constructed. Sections of duct have been
cleaned over the years as problems were discovered.
The bids received are as follow:
Contractor Location Price
Gowan, Inc. Vidor, TX $330,288
C & I Mechanical, Ltd. Kountze, TX $352,000
JMC Mechanical, Inc. Mauriceville, TX $353,584
City Hall Air Handler
September 14, 2007
Page 2
Bidders are required to have the project finished by February 22, 2008. The air conditioning will
not be operable during the installing of the new air handler, therefore, the air handler must be
installed in the winter months when there is less need for air conditioning.
Gowan, Inc. will be subcontracting less than 10% of the project to a Minority Business Enterprise
company as most of the work will be done by their staff.
Work should commence by October 1 with the contractor coordinating the cleaning of duct work
with City Building Services staff. Duct cleaning will be conducted after hours.
BUDGETARYIMPACT
Funding is available in the Capital Program.
RESOLUTION NO.
WHEREAS, bids were solicited to furnish all labor, materials, equipment and
supplies to install a new air handler and clean all air-conditioning ducts in City Hall; and,
WHEREAS, Gowan, Inc., Vidor, Texas, submitted a bid in the amount of$330,288
and,
WHEREAS, City Council is of the opinion that the bid submitted by Gowan, Inc.,
Vidor, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by Gowan, Inc., Vidor, Texas, to furnish all labor, materials,
equipment and supplies to install a new air handler and clean all air-conditioning ducts in
City Hall in the amount of $330,288 be accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
3
September 18, 2007
Consider amending the FY 2007 Budget related to the Fleet Fund and Solid Waste Fund
'uoftr
City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max S. Duplant, Chief Financial Officer 49>
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 11, 2007
REQUESTED ACTION: Council consider amending the FY 2007 Budget.
RECOMMENDATION
Administration recommends that Council amend the Fiscal Year 2007 Budget to appropriate
additional expenditures and. revenues for FY 2007 based on year end projections in the Fleet Fund
and Solid Waste Fund.
BACKGROUND
In accordance with Article VI of the City Charter, the City Manager shall strictly enforce the
provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or
approve any expenditure unless an appropriation has been made in the budget ordinance adopting the
budget, and there is an available unencumbered balance of the appropriation sufficient to pay the
liability to be incurred.Approving the proposed amendments will ensure that expenditures are within
the approved budget.
The details of the amendments are as follows:
Fleet Fund Original Budget Proposed Amendment Amended Budget
Total Expenditures $ 5,717,700 $ 850,000 $ 6,567,700
Total Revenues 5,771,700 900,000 6,671,700
Due to increased fuel costs and greater than anticipated heavy equipment repairs and maintenance
resulting in higher contract services and repairs and maintenance costs in the Fleet Fund,an increase
of$850,000 in expenditures is proposed for the FY 2007 Budget. Revenues of$900,000 in excess
of budget for FY 2007 are expected and should be appropriated. These revenues consist of service
fees from departments city-wide that use vehicles and equipment in their operations.
FY 07 Budget Amendment
Page 2
September 18, 2007
Solid Waste Fund Original Budget Proposed Amendment Amended Budget
Total Expenditures $ 8,217,400 $ 50,000 $ 8,267,400
Total Revenues 7,452,500 900,000 8,352,500
The levels of activity at the landfill have continued to remain high in the wake of Hurricane Rita.
Because this higher demand has increased the need for repairs and maintenance of equipment,
operating supplies,and fuel for equipment,an increase of$50,000 in expenditures is proposed for the
FY 2007 Budget. Revenues of$900,000 in excess of what were budgeted for FY 2007 relating to
landfill fees are expected and should be appropriated.
BUDGETARY IMPACT
Revenues for FY 2007 are expected to be greater than what was anticipated in the budget and will
be sufficient to cover the increase in expenditures in both the Fleet Fund and the Solid Waste Fund.
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING THE FISCAL
BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL
YEAR 2007 TO APPROPRIATE ADDITIONAL
EXPENDITURES AND REVENUE FOR FLEET AND SOLID
WASTE FUNDS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR REPEAL.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1,
2006 through September 30, 2007 be and the same is hereby amended to appropriate
additional expenditures and revenue for Fleet and Solid Waste Funds as shown below:
Fleet Fund Original Budget Proposed Amendment Amended Budget
Total Expenditures $ 5,717,700 $ 850,000 $ 6,567,700
Total Revenues 1 5,771,700 1 900,000 6,671,700
Solid Waste Fund Original Budget Proposed Amendment Amended Budget
Total Expenditures $ 8,217,400 $ 50,000 $ 8,267,400
Total Revenues 7,452,500 1 900,000 8,352,500
Section 2.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 3.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
4
September 18, 2007
Consider approving a one year agreement with Blue Cross Blue Shield of Texas for employee
medical and dental insurance
�' City Council Agenda Item
�Z ' , IL
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Lillie Babino, Human Resources Director
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 6, 2007
REQUESTED ACTION: Council approval of a one year agreement with Blue Cross
Blue Shield of Texas (BCBSTX) for employee medical and
dental insurance.
RECOMMENDATION
Administration recommends that Council award to Blue Cross Blue Shield of Texas (BCBSTX) a
one year contract effective January 1,2008 for third party administration of the City's fully insured
Health Maintenance Organization(HMO Blue Texas), self funded Preferred Provider Organization
(PPO) medical plan and a self funded dental plan.
BACKGROUND
Full time city employees are offered medical and dental benefits. The medical and dental benefits
consist of a self funded PPO plan, fully insured HMO plan, and a self funded dental plan. There are
882 participants enrolled in the PPO plan, consisting of 762 active employees, 119 retirees, and 1
COBRA participant. There are 508 participants enrolled in the HMO plan, consisting of 441 active
employees and 67 retirees. In the dental plan, there are 949 active employees and 17 COBRA
participants.
In June 2007, City staff began analyzing the City's health care costs. In July 2007, staff also began
working with the City's health benefit consultant,Holmes Murphy&Associates to determine if the
City should request bid proposals for the City's HMO, PPO, and dental plans or remain with the
current administrator, BCBSTX for 2008. The City has the option to negotiate new rates with
BCBSTX without seeking bids because the prior year bid states the City has the option to request
renewal rates from the current administrator, BCBSTX. The current agreement with BCBSTX
started January 1, 2006 and can be renewed for up to 5 years.
After researching various plans offered in the area, staff concluded that BCBSTX offered the most
cost effective plans. Because of BCBSTX's extensive network, deep provider discounts, ability to
retain continuity of insurance and the lack of other extensive provider networks, staff recommends
renewal with BCBSTX.
Initial renewal rates submitted by BCBSTX for the fully insured HMO plan increased 14.2%. PPO
overall fixed costs consisting of stop loss and administration increased 4%. Renewal rates for the
self funded dental plan did not increase.Final negotiations by Holmes Murphy&Associates resulted
in the HMO plan renewal being held to a 7.5% increase. The HMO increase was a function of
increasing utilization, rising trend factors and increasing provider reimbursements. For the PPO
plan, the City pays BCBS a stop loss premium amount to provide financial protection for any one
covered member incurring high dollar claims.The City insures any claimant that incurs claims over
the $150,000 individual stop loss amount during the plan year January 1 -December 3151. Over the
last experience period, there were 5 claimants that exceeded the $150,000 individual stop loss
amount. The claimants' experience warrants the 4% increase in the stop loss premium.
Holmes Murphy recommends that the City remain with BCBSTX because it offers cost effective
plans with an extensive network and deep provider discounts. The medical rate increases are within
industry trends.
Staff recommends implementation of the following rates to be paid by the City for HMO coverage,
PPO and Dental administration effective January 1, 2008:
2007 Monthly HMO Rates 2008 Monthly HMO Rates
Employee Only $295.67 $317.85
Employee+ 1 Dependent $712.54 $765.98
Employee+ Family $1014.09 $1090.15
2007 MonthlyPPOStopLoss 2008 MonthlyPPOStopLoss
and Administration Rates and Administration Rates
Employee Only $58.30 $59.84
Employee+ 1 Dependent $80.65 $84.39
Employee+Family $80.65 $84.39
2007 Monthly Dental Rates 2008 Monthly Dental Rates
Employee Only $5.66 $5.66
Employee + 1 Dependent $5.66 $5.66
Employee + Family $5.66 $5.66
BUDGETARY IMPACT
Funds are available for this expenditure in the Employee Benefits Fund.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute the necessary
documents for a one-year agreement effective January 1, 2008, with Blue Cross Blue
Shield of Texas (BCBSTX) for third party administration of the City's fully insured Health
Maintenance Organization(HMO Blue Texas),self-funded Preferred Provider Organization
(PPO) medical plan and a self-funded dental plan as shown below:
2008 Monthly HMO Rates
Employee Only $317.85
Employee + 1 Dependent $765.98
Employee + Family $1090.15
2008 Month lyPPOStopLoss
and Administration Rates
Employee Only $59.84
Employee + 1 Dependent $84.39
Employee + Family $84.39
2008 Monthly Dental Rates
Employee Only $5.6
Employee + 1 Dependent $5.6
Employee + Family $5.6
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
5
September 18, 2007
Consider granting the City Manager authority to implement the contribution rate changes for
retirees in the medical plans
City Council Agenda Item
EL
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Lillie Babino, Human Resources Director
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 6, 2007
REQUESTED ACTION: City Council consider granting the City Manager authority to
implement the contribution rate changes for retirees in the medical
plans.
RECOMMENDATION
Administration recommends that Council approve medical contribution rate changes for retirees
including their dependents effective January 1, 2008.
BACKGROUND
Retirees and their dependents are allowed to elect continuation of medical coverage as provided by
state statute. The retiree/dependent may continue coverage until the retiree/dependent is covered by
Medicare/Medicaid but not beyond age 65. Currently, there are 186 retirees on the City's medical
plans.
The retiree contribution rate for Police and Fire retirees is based on a provision in the Police and Fire
contract agreements which states, "Any employee who retired on or after February 1, 1992 may be
subject to an annual increase in contribution. The increase will be effected in accordance with the
labor agreement. The single rate will be established at 69%;single rate+1 at 58%;and the family rate
at 54%of the COBRA rate on January 1 st annually." This same formula is utilized when calculating
the contribution rate for civilian retirees.
The City requested Holmes Murphy& Associates, City's health benefit consultant, to analyze the
City's health care costs and to determine the 2008 medical COBRA rates. Based on their analysis,
the retiree medical rates effective January 1, 2008 will be as follows:
Plan Medical Prescription 2008 2008 2007
and Rate Drug Rate COBRA Retiree Retiree
Category 2008 2008 Rate* Rate Rate
PPO (EO) $308.79 $63.08 $371.87 $256.59 $251.42
(E1) $764.29 $156.16 $920.45 $533.86 $523.10
(E2) $1003.82 $205.11 $1208.93 $652.82 $639.66
HMO (EO) $317.85 $62.94 $380.79 $262.75 $247.44
(E1) $765.98 $151.701 917.681 $532.25—F $501.26
(E2) $1090.15 $215.91 _$1306.061 $705.271 $664.20
*Rate does not include Conexis COBRA administration fee.
BUDGETARY IMPACT
Appropriation of funds is available in the Employee Benefits Fund.
G:\BENEFITS\retratesO8.wpd9/11/062:37 pm
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to implement the following medical
contributions for retirees including their dependents effective January 1, 2008:
Plan Medical Prescription 2008 2008
and Rate Drug Rate COBRA Retiree
Category 2008 2008 Rate* Rate
PPO (EO) $308.79 $63.08 $371.87 $256.59
(E1) $764.29 $156.16 $920.45 $533.86
(E2) $1003.82 $205.11 $1208.93 $652.82
HMO (EO) $317.85 $62.94 $380.79 $262.75
(El) $765.98 $151.70 917.68 $532.25
(E2) $1090.15 $215.91 1 $1306.06 $705.27
*Rate does not include Conexis COBRA administration fee.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
6
September 18, 2007
Consider approving a resolution to accept the Tyrrell Park and Downs Road Reconstruction
Project, approve Change Order No. 1 and authorize final payment
City Council Agenda Item
"M ' c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 6, 2007
REQUESTED ACTION: Council consider a resolution to accept the Tyrrell Park and
Downs Road Reconstruction Project, approve Change Order
No. 1 in the amount of ($62,599.94) and authorize final
payment in the amount of$97,260.81.
RECOMMENDATION
Administration recommends acceptance ofthe Tyrrell Park and Downs Road Reconstruction Project,
approval of Change Order No. 1 in the amount of($62,599.94) and final payment in the amount of
$97,260.81.
BACKGROUND
On June 6, 2007, City Council awarded L. D. Construction the contract for the Tyrrell Park and
Downs Road Reconstruction Project, for an amount of$1,874,740.10.
This project has been inspected and completed in accordance with Terms and Conditions set out in
the contract. Due to a decrease in construction item quantities, actually used during construction,
Change Order No. 1 in the amount of($62,599.94)is required, therefore decreasing the contract to
$1,812,140.16.
BUDGETARY IMPACT
Funds are available in the Capital Program.
TyrrellParkDownsRdCO/#1/FinalPaymen.wpd
09/06/2007
CITY OF BEAUMONT
*kTE: September 6,2007
PROJECT: Tyrrell Park and Downs Road Reconstruction Project
OWNER: City of Beaumont
CONTRACTOR: L.D.Construction
CHANGE ORDER NO. 1
Adjust the estimated quantities to match final quantities used during performance of the project.
ORIGINAL CONTRACT AMOUNT: $ 1,874,740.10
NET FROM CHANGE ORDER NO.1 $ 1,874,740.10
TOTAL AMOUNT OF THIS CHANGE ORDER: $(62,599.94)
ORCENT OF THIS CHANGE ORDER:' $(3 34%)
TOTAL PERCENT CHANGE TO DATE: $(3.34%)
NEW CONTRACT AMOUNT: $1.812,140.16
ACCEPTED BY:
CONTRACTOR
APPROVED BY:
JORIS P.COLBERT,CITY ENGINEER
TOM WARNER,DIRECTOR OF PUBLIC WORKS
KYLE HAYES,CITY MANAGER
�TTESTED BY:
TINA BROUSSARD,CITY CLERK
Tyc ellParkDownsRdCO#1/FinalPayment.wpd
09/06/2007
RESOLUTION NO.
WHEREAS, on June 6, 2006, the City Council of the City of Beaumont, Texas,
passed Resolution No. 06-168 awarding a contract in the amount of$1,874,740.10 to L.
D. Construction for a contract for the Tyrrell Park and Downs Road Reconstruction Project;
and,
WHEREAS, Change Order No. 1 in the amount of($62,599.94)thereby decreasing
the amount to $1,812,140.16 is required for the decrease in construction item quantities:
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager is authorized to execute Change Order No. 1 in the amount of
($62,599.94) thereby decreasing the contract amount to $1,812,140.16.
BE IT FURTHER RESOLVED, that the City Manager is authorized to make final payment
in the amount of $97,260.81.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
7
September 18, 2007
PUBLIC HEARING: Dangerous Structure
Consider approval of an ordinance declaring the structure located at 296 Pearl/330 Liberty to be a
dangerous structure and order the owners to raze said structure within 10 days. If the property
owner fails to comply within ten (10) days, staff is requesting City Council authorization to
demolish this structure without further notification to the property owner or City Council action.
City Council Agenda Item
a;0 r co"810j-
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner uector of Public Works
MEETING DATE: September 18, 2007
AGENDA MEMO DATE: September 12, 2007
REQUESTED ACTION: City Council,after conducting a public hearing,consider an ordinance
to declare the following one(1)structure to be a dangerous structure
and order the owners to raze said structure within ten (10) days. If
the property owner fails to comply within ten (10) days, staff is
• requesting City Council authorization to demolish this structure
without further notification to the property owner or City Council
action.
RECOMMENDATION
Administration recommends City Council condemn this structure and order the owner to raze within
ten(10) days.
BACKGROUND
This structure has been inspected by the Building Codes Division and found to be a dangerous
structure as defined by the City of Beaumont's Code of Ordinances, Article III, Dangerous
Structures, Section 14-50. Additionally, this structure has deteriorated to a condition that it is no
longer considered suitable for repair. Typically, requests for demolition orders are submitted to
Council in groups of multiple properties. However, the condition of this particular structure
necessitates a review by Council sooner than our next demolition group scheduled in early October.
BUDGETARYIMPACT
City may incur the cost of demolition.
ORDINANCE NO.
ENTITLED AN ORDINANCE FINDING THE STRUCTURE
LOCATED AT 296 PEARL/330 LIBERTY TO BE A PUBLIC
NUISANCE AND ORDERING ITS DEMOLITION AND
REMOVAL; PROVIDING FOR SEVERABILITY; PROVIDING
FOR REPEAL; AND PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
After a public hearing, the structure located at 296 Pearl/330 Liberty is hereby found
to be a public nuisance in that said building violates Chapter 14, Section 14-50 of the Code
of Ordinances of the City of Beaumont and is for want of repairs, or by reason of age or
dilapidated, decayed, unsafe or unsanitary condition, or otherwise unfit for human
habitation, or otherwise likely to endanger the health, safety or general welfare of the
citizens of the City.
Section 2.
In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont,
Section 14-52 of the Code of Ordinances of Beaumont, Texas, it is hereby ordered that
the owner or owners of the structure located at 296 Pearl/330 Liberty demolish and remove
said structure within ten (10) days of the effective date of this ordinance.
Section 3.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
Section 5.
That any person who violated any provision of this ordinance shall, upon conviction,
be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2007.
- Mayor Becky Ames -
SUBSTANDARD BUILDING INSPECTION REPORT
0 BUILDING CODES DIVISION
CITY OF BEA.UMONT
INITIAL INSPECTION DATE Mav 25, 2006 WARD 3
ADDRESS OF INSPECTION 296 Pearl/330 Liberty (Commercial)
OWNER Theodore S. Johns,_Sr. & Lewis J. Hodgm___,n
ADDRESS _ 5925 Phelan Blvd Ste 1 CITE'/STATE (06)-
APPRAISAL VALUE
Land Value 20650
Improvement Value 46380
Total Value 67030
A. Fifty(50)percent deterioration of non-supporting members? YES X NO
R. Thirty-three(33)percent deterioration of supporting members? YES X NO
C. Fire damaged? YES NO_X
D. Enrolled in work Repair Program? YES NO X
MAJOR CODE VIOLATIONS: This commercial structure has extensive deterioration to the roof. The
roof is collapsing and causing a very unstable condition to the structure. This structure did sustain damage
from Hurricane Rita. There is extensive water damage to the interior. Most of the windows are broken out
e interior flooring,ceiling and walls have extensive deterioration. Electrical wiring and electrical fixtures
were damaged because the structure is collapsing in on itself. Plumbing and plumbing fixtures were also
damaged because of the collapsing roof. Based on the extensive repairs needed in this structure and the fact
that these repairs will exceed over 50% of it�s_aDDraised value, staff is recommending a raze order for this
structure.
SEE ATTACHED PHOTOS
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City of Beaumont, Texas
r
Investment Report
For Quarter Ended June 30, 2007
Kyle Hayes, City Manager
Max S. Duplant, Chief Financial Officer
Kandy Daniel, Treasurer
City of Beaumont
Investment Report
For Quarter Ended June 30,2007
Table of Contents
Report Overview 1
Portfolio Summary
Summary of Account Activity 4
Consolidated Account
Summary of Account Activity 8
Report of Investment Position and Market Value 9
Report of Purchases, Sales and Maturities 11
General Operations Debt Service Account
Summary of Account Activity 14
Report of Investment Position and Market Value 15
Report of Purchases, Sales and Maturities 16
Water Utility Debt Service Account
Summary of Account Activity 18
Report of Investment Position and Market Value 19
Report of Purchases, Sales and Maturities 20
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City of Beaumont
Investment Report
For Quarter Ended June 30,2007
Report Overview
This report which has been prepared in accordance with the law of the State of Texas and more specifi-
cally with the Public Funds Investment Act(Section 2256.023, Government Code as amended) requires
that a quarterly report be jointly prepared and signed by all investment officials for the City.
The investment report has been divided into four sections. A summary of account activity of the City's
total portfolio for the quarter ending June 30, 2007 is presented first. This overview is followed by a
detailed report for each account represented in the City's portfolio. These accounts include the
Consolidated Account, General Operations Debt Service Account and Water Utility Debt Service
Account. A discussion of each section on adherence to the City's investment policy and strategies is
shown below.
Portfolio Summary
Cash and investments totaled $134.3 million at April 1, 2007. During the quarter the City purchased
investments of $5.4 million and had $13.9 million in sales and maturities bringing the face amount of
investments to $125.8 million at June 30, 2007.
The report shows that the City was in full compliance with its investment policy for the period April 1,
2007 thru June 30, 2007 with respect to suitable investments, diversification, maximum maturities and
weighted average days to maturity.
Consolidated Account
The consolidated investment account is a pooled fund group containing operating funds whose primary
objective is to ensure that anticipated cash flows are matched with adequate investment liquidity.
Consistent with investment strategies for this group, the maximum maturity for any one security does not
exceed two years from the date of purchase and the weighted average days to maturity as of June 30,
2007 is 26 days.
Investments for the Consolidated Account totaled $129.1 million at April 1, 2007. During the quarter the
City purchased investments of $2.9 million and had sales and maturities of $13.8 million bringing the
face amount of investments to$118.2 million at June 30, 2007.
General Operations and Water Utility Debt Service Accounts
The General Operations and Water Utility Debt Service Accounts are debt service funds whose primary
objectives are to ensure that investments mature as necessary to cover the debt service obligation on
the required payment date. Consistent with investment strategies for this group, the maximum maturity
for any one security does not exceed two years from the date of purchase and the weighted average
days to maturity as of June 30, 2007 is 1 day for both the General Operations and the Water Utility Debt
Service Accounts.
Investments for the General Operations and Water Utility Debt Service Accounts totaled $3.2 million and
$2 million respectively at April 1, 2007. During the quarter the City purchased investments of$600,000
and had sales and maturities of $200,000 bringing the face amount of investments in the General
Operations Debt Service Account to $3.6 million at June 30, 2007. The Water Utility Debt Service
Account had $1.9 million in purchases for the quarter and recorded no sales and maturities bringing the
face amount of investments in the account to approximately$3.9 million on June 30, 2007.
1
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PORTFOLIO SUMMARY
City of Beaumont
Summary of Account Activity
Total Portfolio-All Accounts
For Quarter Ended June 30,2007
Face Principal Market
Amount Invested Principal
investments At Beginning of Period(04101107) $134,305,838 $133,882.788 $134,005,456
Purchases $5,467,270 $5,467,270
Sales and Maturities $13,945,395 $13,906,752
Investments at End of Period(06130107) $125,827,713 $125,443,306 $125,631,241
ASSet Allocation at June 30, 2007
Money Mkt Fund&Pools
84.7°x6
Clher Funds
2.6%
Agency Securities
12.7%
$125,827,713
[—maturity Summary at June 30, 2007
Less than 3 months
92.0%
9 to 12 months
3.2%
6 to 9 months
3.2%
3 to 6 months
1.6%
$125,827,713
4
City of Beaumont
Summary of Account Activity
Total Portfolio-All Accounts
For Quarter Ended June 30,2007
I
Account Allocation at June 30, 2007
Consolidated Account
94.0%
41 k Restricted Accounts
6.0°x6
$125,827,713
Total Asset Allocation-March 31, 2007 thru June 30, 2007
$150
N $100
c
0
$50
$0
March 31 April 30 May 31 June 30
E� Other Funds ❑Agency Securities M Money Mkt Fund&Pools
Weighted Average Days to Maturity-March 31, 2007 thru June 30, 2007
40
30
us
ca 20
D
10
0
March 31 April 30 May 31 June 30
■ Weighted average maturity
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CONSOLIDATED ACCOUNT
City of Beaumont
Summary of Account Activity
Consolidated Investment Account
For Quarter Ended June 30,2007
Face Principal Market
Amount Invested Principal
Investments At Beginning of Period(04101107) $129,094,786 $128,671,736 $128,794,404
Purchases $2,922,253 $2,922,253
Sales and Maturities $13,790,339 $13,751,696
Investments at End of Period(06130107) $118,226,700 $117,842,293 $118,030,228
Asset Allocation at June 30, 2007
Agency Securities
13.5%
Other Funds
Money Market Funds and Pools 2.5%
83.9% 41
$118,29700
Maturity Summary at June 30, 2007
Less than 3 months
91.5%
9 to 12 months
3.4%
6 to 9 months
3.4%
3 to 6 months
1.7%
$118,226,700
8
City of Beaumont
Report of Investment Position and Market Value
Consolidated Investment Account
As of June 30,2007
ID- Buy Face Maturity Buy Principal Market Book Accrued Days to
EWW Date Amount Description Dale YLeLd Invested Principal Value Interest Maturity
MONEY MARKET FUNDS AND INVESTMENT POOLS
AR-0001 06/30/07 51,628,771 Texpool 07/01/07 5.2884 51,628,771.14 51,628,771.14 51,628,771.14 0.00 1
AR-0003 06/30107 1,159,786 Logic Invest Pool 07/01/07 5.2648 1,159,785.79 1,159,785.79 1,159,785.79 0,00 1
AR-0012 06/30/07 44,434,900 Texas DAILY 07/01/07 52579 44,434,900.32 44,434,900.32 44,434,900.32 0.00 1
06-0002 05/15/07 2,000,000 Texas TERM Fixed 06/22/07 5.2300 2,000,000.00 2,000,000.00 2,000,000.00 13,469.04 46
Subtotals: 99,223,457 5.2733 99,223,457.25 99,223,457.25 99,223,457.25 13,469.04 2
BANK DEPOSITS AND CERTIFICATES OF DEPosIT
Bank Deposits
AR-0006 06/30/07 3,003,243 Captital One Bank 07/01/07 4.9300 3,003,242.73 3,003,242.73 3.003,242.73 0.00 1
Subtotals: 3,003,243 4.9300 3,003,242.73 3,003,242.73 3,003,242.73 0.00 1
AGENCY SECURITIES
07-0008 01/12/07 2,000,000 FHLB 02/15/08 5.2003 1,965,420.00 1,978,120.00 1,980,193.33 8,480.56 225
074003 01/05/07 2,000,000 FHLMC 03/24/08 5.0507 1,963,664.00 1,965,648.13 1,978.079.47 19,444.44 264
07-0007 01/12/07 2,000,000 FHLMC 04/28/08 5.1522 1,959,020.00 1,970,820.00 1,973,685.77 12,250.00 298
07-0004 01/05/07 2,000,000 FHLMC 05/22/08 5.0060 1,962,855.32 1,963,360.86 1,975,800.98 7,800.00 322
07-0001 01/25/07 2,000,000 FHLMC Disc Note 07/02/07 5.2619 1,949,962.22 1,999,419.15 1,999,707.71 0.00 2
07-0006 01/12/07 2,000,000 FNMA 08/30/07 5.2484 1,977,300.00 1,993,760.00 1,994,192.65 23,045.60 60
07-0002 01/05/07 2,000,000 FNMA Disc Note 09/28/07 5.1803 1,926,672.67 1,975,000.00 1,975,414.63 0.00 90
07-0005 01/12/07 2,000,000 FNMA Disc Note 11/30/07 5.2384 1,910,698.67 1,957,400.00 1,957,507.38 0.00 153
Subtotals: 16,000,000 5.1671 15,615,592.88 15,803,528.14 15,834,581.92 71,020.60 177
(continued)
9
City of Beaumont
Report of Investment Position and Market Value
Consolidated Investment Account
As of June 30,2007
ID- Buy Face Maturity Buy Principal Market Book Accrued Days to
Fund DAW Amount DescrIptio-n Date Yield hwestect P.fin�ci al
-- Value tntgfe.;;t Maturlt
SUMMARY: Face Buy Principal Market Book Accrued Days to
Amount Yield Invested Principal Value Interest Maturity
99,223,457 Money Mkt Fds d Pools 51733 99,223,45725 99,223,457.25 99,223,457.25 13,469.04 2
3,003,243 Bank Deposits and CDs 4.9300 3,003,242.73 3,003,242.73 3,003,242.73 0.00 1
16,000,000 Agency Securities 5.1671 15,615,592.88 15,803,528.14 15,834,581.92 71,020.60 177
Total 118,226,700 5.2502 117,842,292.86 118,030,228.12 118,061,281.90 84,489.64 26
FFC8-Federal Farm Credit Bank
FHL8-Federal Home Loan Bank
FHLMC-Federal Home Loan Mortgage Corporation,"Freddie Mac"
FNMA-Federal National Mortgage Association,"Fannie Mae"
SLMA-Student Loan Mardeting Association,"Sallie Mae"
10
City of Beaumont
Report of Purchases,Sales and Maturities
Consolidated Investment Account
For Quarter Ended June 30,2007
ID- Buy Face Maturity Buy Principal Sold/Mat'd/Open Hiding Realized Days
Fund Date Amount Description Date Yield Invested Date Price
prd Yld Gn/Loss HeId
PURCHASES
AR-0006 04/01/07 907,171 Captial One Bank 07/01/07 4.9300 907,171.03 O 07101107 100.000 4.9300 0 —
AR-0003 04/01/07 15,082 Logic Invest Pool 07/01/07 5.2648 15,082.35 O 07/01/07 100.000 5.2648 0 —
07-0009 05/15/07 2,000,000 Texas Term-Fixed 08/15/07 5.2300 2,000,000.00 O 08/15/07 100.000 5.2300 0 46
Totals: 2,922,253 2,922,253.38
SALES AND MATURITIES
AR-0012 04/01/07 367,923 Captial One Bank 06/30/07 5.2579 367,923.02 O 06/30/07 100.000 5.2579 0 —
AR-0001 04/01/07 6,347,416 Texpool 06/30/07 5.2884 6,347,416.43 O 06/30/07 100.000 5.2884 0 —
0540009 06123!05 2,075,000 FHLB 04/02/07 3.8340 2,038,450.95 04/02/07 100.000 4.5058 0 639
05-0011 06/23/05 2,000,000 FHLB 06/08/07 3.8374 2,001,378.00 06/08/07 100.000 3.8381 0 705
05-0010 06/23/05 2,000,000 FNMA 05/17107 3.8441 1,996,528.00 05117/07 100.000 3.8455 0 684
06-0005 06/23/06 1,000,000 Texas Term-Fixed 06/22/07 5.5100 1,000,000.00 06122/07 100.000 5.5100 0 364
Totals: 13,790,339 13,751,696.40
11
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GENERAL OPERATIONS DEBT
SERVICE ACCOUNT
City of Beaumont
Summary of Account Activity
General Operations Debt Service Account
For Quarter Ended June 30,2007
Face Principal Market
Amount Invested Principal
Investments At Beginning of Period(04101107) $3,168,551 $3,168,551 $3,168,551
Purchases $638,102 $638,102
Sales and Maturities $155,056 $155,056
Investments at End of Period(06130107) $3,651,597 $3,651.597 $3,651,597
Asset Allocation at June 30, 2007
Money Market Funds and Pools
94.2%
41 Other Funds
5.8%
$3,651,597
Maturity Summary at June 30, 2007
41 0
Less than 3 months
100.0%
$3,651,597
14
City of Beaumont
Report of Investment Position and Market Value
General Operations Debt Service Account
As of June 30,2007
ID- Buy Face Maturity Buy Principal Market Book Accrued Days to
Fund Q4te Amount DescriotIOn Mae Yield Invested Principal Value n
re aM turity
MONEY MARKET FUNDS AND INVESTMENT POOLS
AR-0002 06/30/07 2,836,519 Texpool 07/01/07 5.2884 2,836,519.38 2,836,51938 2,836,519.38 0.00 1
AR-0013 06/30/07 535,123 Texas Daily 07/01/07 5.2579 535,123.00 535,123.00 535,123.00 0.00 1
AR-0005 06/30107 68,500 Logic Invest Pool 07/01/07 5.2648 68,500.28 68,500.28 68,500.28 0.00 1
Subtotals: 3,440,143 5.2832 3,440,142.66 3,440,14266 3,440,142.66 0.00 1
BANK DEPOSITS AND CERTIFICATES OF DEPOSIT
Bank Deposits
AR-0007 06/30/07 211,455 Captial One Bank 07/01/07 4.9300 211,454.79 211,454.79 211,454.79 0.00 1
SUMMARY: Face Buy Principal Market Book Accrued Days to
Amount Yield Invested Nncipal Value Interest Maturk
3,440,143 Money Market Fds E Pools 5.2832 3,440,142.66 3,440,142.66 3,440,142.66 0.00 1
211,455 Bank Deposits and CDs 4.9300 211,454.79 211,454.79 211,454.79 0.00 1
Total 3,651,597 Total Portfolio 5.2628 3,651,597.45 3,651,597.45 3,651,597.45 0.00 1
15
City of Beaumont
Report of Purchases,Sales and Maturities
General Operations Debt Service Account
For Quarter Ended June 30,2007
ID- Buy Face Maturity Buy Principal Sold/Mat'd/Open Hiding Realized Days
Eund Date Amount Description Date Yield Invested Date Price prd Yid Qn/Loss Held
PURCHASES
AR-0005 04/01/07 6,947 Texas DAILY 07/01107 5.2579 6,947.27 O 07/01/07 100.000 5.2579 0
AR-0007 04101/07 630,264 Texpool 07/01/07 5.2884 630,264.08 O 07101/07 100.000 5.2884 0
AR-0005 04/01/07 891 Logic Invest Pool 07/01/07 5.2648 890.80 O 07/01/07 100.000 5.2648 0 —
Totals: 638,102 638,102.15
SALES AND MATURITIES
AR-0002 04/01/07 155,056 Captial One Bank 06/30/07 4.9300 155,055.92 O 06130107 100.000 4.9300 0 —
Totals: 155,056 155,055.92
16
WATER UTILITY DEBT
SERVICE ACCOUNT
City of Beaumont
Summary of Account Activity
Water Utility Debt Service Account
For Quarter Ended June 30,2007
Face Principal Market
Amount Invested Principal
Investments At Beginning of Period(04101107) $2,042,501 $2,042,501 $2,042,501
Purchases $1,906,915 $1,906,915
Sales and Maturities $0 $0
Investments at End of Period(06130107) $3,949,416 $3,949,416 $3,949,416
Asset Allocation at June 30, 2007
Money Market Funds and Pools
97.2%
Other Funds
2.8%
$3,949,416
Maturity Summary at June 30, 2007
41 0
Less than 3 months
100.0%
$3,949,416
18
City of Beaumont
Report of Investment Position and Market Value
Water Utility Debt Service Account
As of June 30,2007
ID- Buy Face Maturity Buy Principal Market Book Accrued Days to
Fund Date Amount Description Die Yieid Invested Principal Value Interest Matur
MONEY MARKET FUNDS AND INVESTMENT POOLS
AR-0011 06130107 3,840,140 Texpool 07/01/07 5.2884 3,840,140.43 3,840,140.43 3,840,140.43 0.00 1
BANK DEPOSITS AND CERTIFICATES OF DEPOSIT
Bank Deposits
AR-0008 06/30/07 109,275 Capital One Bank 07/01/07 4.9300 109,275.46 109,275.46 109,275.46 0.00 1
SWMARY: Face Buy Principal Market Book Accrued Days to
Amount Yield Invested Principal Value Interest Matur
3,840,140 Money Market Fds&Pools 5.2884 3,840,140,43 3,840,140.43 3,840,140A3 0.00 1
109,275 Bank Deposits and CD's 4.9300 109275.46 109,275.46 109,275.46 0.00 1
Total 3,949,416 4.2784 3,949,415.89 3,949,415.89 3,949,415.89 0.00 1
19
City of Beaumont
Report of Purchases,Sales and Maturities
Water Utility Debt Service Account
For Quarter Ended June 30,2007
ID- Buy Face Maturity Buy Principal Sold/Mat'd/Open Hiding Realized Days
FUN Date Amount Description Date le Invested D-ak Price prd_Lld o s Held
PHASES
AR-0008 04/01/07 1,905,552 Texpool 07/01/07 5.2884 1,905,551.74 O 07101/07 100.000 5.2884 0 —
AR-0011 04/01/07 1,363 Captial One Bank 07/01/07 4.9300 1,362.94 O 07101/07 100.000 4.9300 0
Totals: 1,906,915 1,906,914.68
20
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