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HomeMy WebLinkAboutPACKET SEP 04 2007 � L City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 4, 2007 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments Norma Sampson would be appointed to the Community Development Advisory Committee. The term would commence September 4, 2007 and expire September 3, 2009. (Mayor Becky Ames) Marie Broussard would be appointed to the Historic Landmark Commission. The term would commence September 4, 2007 and expire September 3, 2009. (Councilmember Nancy Beaulieu) Darlene Chodzinski would be appointed to the Historic Landmark Commission(Heritage Society). The term would commence September 4, 2007 and expire September 3, 2009. (Mayor Becky Ames) A) Approve a three-year contract for Security Guard and Event Staff services B) Approve a bid for the installation of area lighting at Charlton Pollard Park C) Approve a contract for catering services in the event of a natural disaster or all-hazards disaster D) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Ronald Domoneck Subdivision- Section 2 E) Authorize the settlement of the claim of Troy Haskin, Jr. as parent and guardian of a minor, Dominisha T. Haskin RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following appointments be made: Beginning Expiration Appointment Commission of Term of Term Norma Sampson Community Development Advisory Committee 09/04/07 09/03/09 Marie Broussard Historic Landmark Commission 09/04/07 09/03/09 Darlene Historic Landmark Commission Chodzinski (Heritage Society) 09/04/07 09/03/09 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of September, 2007. - Mayor Becky Ames - A City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max Duplant, Chief Financial Officer MEETING DATE: September 4, 2007 AGENDA MEMO DATE: August 27, 2007 REQUESTED ACTION: Council consider the award of a three-year contract for Security Guard and Event Staff services. RECOMMENDATION Administration recommends the award of a three-year contract to Lofton Staffing and Security Services of Beaumont,Texas for security guard and event staff services for the Convention Facilities Division. BACKGROUND Temporary staffing services are required by the Convention Facilities Division for special events held at various locations including the Civic Center, Julie Rogers Theatre and the Harvest Club. These temporary staff members include security guards, ushers, ticket takers, and temporary staff supervisors that aid in equipment and property security as well as citizens' safety and enjoyment of approximately 105 special events held annually. Each event has a unique set of staffing requirements. Factors including the location and type of event being held,the size of the expected crowd, and the event promoters's specific needs dictate the number of temporary staff positions to be filled as well as the number of hours to be worked at each event. Event promoters are responsible for all costs associated with temporary staffing. Bids were solicited from eleven(11)staffing and security companies. One company responded with bids indicating the hourly rate charges for typical staff positions. In order to analyze the bid, the quoted hourly rates were applied to four(4) model events. The models were reflective of typical staffing levels required at events held at the Civic Center,Julie Rogers Theater and the Harvest Club. i Security Guard and Special Event Staffing Contract March 12, 2007 Page 2 The result of the bid tabulation is as follows: POSMON BID RATE/HOUR GUARD $20.16/HR. SERVICE SUPERVISOR TICKET $16.80/HR. TAKER SUPERVISOR TICKET $15.12/HR. TAKER USHER $16.80/HIt. SUPERVISOR USHER $15.12/HR. DOOR GUARD $16.80/HR. T-SHIRT $16.80/HR. GUARD The contract term is three(3)years with annual percentage increases based on the Consumer Price Index for all Urban Consumers (CPI-U) for the Houston-Galveston-Brazoria areas. The total amount paid to Lofton Staffing since the beginning ofthis fiscal year is$104,388.17. These rates are comparable to what the City would pay an employee to fill the position, if qualified staff were available. The Beaumont office of Lofton Staffing and Security Services is a wholly owned division of the Lofton Corporation headquartered in Baton Rouge, Louisiana. Lofton Staffing has provided temporary staffing services to the Beaumont Convention Facilities Division for the past five(5)years. During that time, the temporary staff provided by Lofton has been reasonably qualified, timely, and managed appropriately. Quick corrective measures have been taken when necessary. BUDGETARY E"ACT The cost of Security Guard and Event Staff services are reimbursed by event promoters. i RESOLUTION NO. WHEREAS, bids were received for a tri-annual contract for security guard and event staff services for the Convention Facilities Division; and, WHEREAS, Lofton Staffing and Security Services of Beaumont, Texas, submitted a bid in the amount in the unit amounts shown below: POSITION BID RATE/HOUR GUARD SERVICE $20.16/HR. SUPERVISOR TICKET TAKER $16.80/HR. SUPERVISOR TICKET TAKER $15.12/HR. USHER $16.80/HR. SUPERVISOR USHER $15.12/HR. DOOR GUARD $16.80/HR. -SHIRT GUARD $16.80/HR. and, WHEREAS, City Council is of the opinion that the bid submitted by Lofton Staffing and Security Services of Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Lofton Staffing and Security Services of Beaumont, Texas, for a tri-annual contract for security guard and event staff services for the Convention Facilities Division in the unit amounts shown above be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of September, 2007. - Mayor Becky Ames - B CONCity Council Agenda Item W " ' ' IK TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: September 4, 2007 AGENDA MEMO DATE: August 28, 2007 REQUESTED ACTION: Council consider the award of a bid for the installation of area lighting at Charlton Pollard Park. RECOMMENDATION Administration recommends the award of a bid for the installation of area lighting at Charlton Pollard Park in the amount of$27,871 to A & A Electric Company of Beaumont, Inc. BACKGROUND Bids were solicited for furnishing all labor, equipment, and materials for the installation of four (4)new light pole assemblies at Charlton Pollard Park located at 2025 Sabine Pass Avenue. Each light pole assembly consists of a 35'concrete pole and two(2)400-watt metal halide light fixtures. The new light pole assemblies will be installed on the north side of the park along McGovern Street and will match the three (3)poles and lights currently installed at the Park. Twelve (12) vendors were notified and the following two (2) bids were received: Contractor Total Bid Completion Time A&A Electric Co. of Beaumont, Inc. $27,871 70 calendar days Beaumont Electric, Inc. $28,945 30 calendar days A&A Electric Company of Beaumont, Inc. is a City-certified MBE. BUDGETARYIMPACT Funding will be provided by the Community Development Block Grant(CDBG)received from the Department of Housing and Urban Development(HUD). RESOLUTION NO. WHEREAS, bids were received for the installation of area lighting at Charlton Pollard Park; and, WHEREAS, A & A Electric Company of Beaumont, Inc. submitted a bid in the amount of$27,871; and, WHEREAS, City Council is of the opinion that the bid submitted by A &A Electric Company of Beaumont, Inc. should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by A&A Electric Company of Beaumont, Inc., for the installation of area lighting at Charlton Pollard Park in the amount of$27,871 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of September, 2007. - Mayor Becky Ames - c City Council Agenda Item W_ � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer �f MEETING DATE: September 4, 2007 AGENDA MEMO DATE: August 28, 2007 REQUESTED ACTION: Council consider approving a contract for catering services. RECOMMENDATION Administration recommends the award of a contract for furnishing catering services in the event of a declared disaster to High Sendero, Inc., dba Novrozsky's Hamburgers, Etc. BACKGROUND The City of Beaumont's Emergency Preparedness Plan identified the need for catering services in the event of a natural disaster or all-hazards disaster. Bids were solicited from ten vendors in April and May of 2007 for catering services with no response either time. In July, Novrozsky's Hamburgers, Etc., contacted us and reviewed the specifications for the bid. The City has negotiated a contract with Novrozsky's Hamburgers, Etc., that meets all specifications of the first two bid solicitations. In the event of a hurricane,Novrozsky's Hamburgers,Etc.,will provide meals during the evacuation operational period for essential employees required to remain in the City for pre-strike preparation purposes. In the event of a natural or man-made disaster,Novrozsky's Hamburgers,Etc.,will begin serving three meals per day within twenty-four hours after the disaster. Meals will include either a continental breakfast or full breakfast,a box lunch,and dinner. Novrozsky's Hamburgers,Etc.,will serve food at two designated locations between 6:00 A.M. and 8:30 P.M. daily. The company will provide all labor, equipment, food, condiments, disposable dinnerware, and beverage supplies. Novrozsky's Hamburgers,Etc.,provided food services to the City of Beaumont during the recovery effort of Hurricane Rita. Catering Services August 28,2007 Page 2 Prices for the catered food are as follows: DESCRIPTION PRICE PER MEAL Continental Breakfast $ 5.00 Full Breakfast 7.00 Lunch 10.00 Dinner 15.00 BUDGETARY IMPACT The budgetary impact of this contract is contingent upon the occurrence of a declared disaster. RESOLUTION NO. WHEREAS, bids were solicited for a contract to furnish catering services for essential employees required to remain in the City for pre-strike preparation purposes in the event of a declared disaster; and, WHEREAS, High Sendero, Inc.,dba Novrozsky's Hamburgers, Etc., submitted a bid in the amount in the unit amounts shown below: Continental Breakfast $ 5.00 Full Breakfast 7.00 Lunch 10.00 Dinner 15.00 and, WHEREAS, City Council is of the opinion that the bid submitted by High Sendero, Inc., dba Novrozsky's Hamburgers, Etc., should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by High Sendero, Inc., dba Novrozsky's Hamburgers, Etc., for a contract to furnish catering services for essential employees required to remain in the City for pre-strike preparation purposes in the event of a declared disaster in the unit amounts shown above be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of September, 2007. - Mayor Becky Ames - D City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom A. Warner, of Public Works MEETING DATE: September 4, 2007 AGENDA MEMO DATE: August 29, 2007 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Ronald Domoneck Subdivision- Section 2. RECOMMENDATION Administration recommends approval of the following: • Minnie Drive from 23 feet west of existing Signora Lane approximately 100 feet west to and including the cul-de-sac. Also,recommended for approval are the water and sanitary improvements for Lots 5-7,Block 1 and Lots 8-10, Block 2. BACKGROUND The aforementioned improvements in the subdivision passed final inspection from all entities involved on August 27, 2007. BUDGETARYIMPACT None. Ddomoneck Subdivisioncg.wpd MAIDA RD BENNETT RD SITE LOCATION EA LUCAS d �fj N DOWLEN RD VICINITY MAP BEAUMONT, TEXAS N.T S. RESOLUTION NO. WHEREAS, construction of the street, storm sewer, water and sanitary sewer improvements constructed in the Ronald Domoneck Subdivision - Section 2, have been completed as follows: Street, Storm Sewer Minnie Drive from 23 feet west of existing Signora Lane approximately 100 feetwest to and including the cul-de-sac. Water and Sanitary Sewer Improvements 5-7, Block 1 and Lots 8-10, Block 2. WHEREAS, the developers of said street desire to have these improvements accepted and maintained by the City; and, WHEREAS, the director of the Public Works and Engineering Department have determined that said improvements meet city standards and qualify for acceptance for permanent maintenance, and the City Council is of the opinion that said improvements should be accepted and maintained by the City of Beaumont; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the above-referenced street, storm sewer, water and sanitary sewer improvements in the Ronald Domoneck Subdivision - Section 2, with the exception of streetlights, are hereby accepted by the City of Beaumont and shall be continuously maintained by the City contingent upon filing of the final plat, complete with filings of dedication of all rights-of-way and easements required on the preliminary and final plats and installation of the streetlights. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of September, 2007. - Mayor Becky Ames - E .,.... City Council Agenda Item Now TO: City Council FROM: Kyle Hayes, City Manager t: PREPARED BY: Tyrone E. Cooper, City Attorn MEETING DATE: September 4, 2007 AGENDA MEMO DATE: August 30, 2007 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Troy Haskin, Jr. as parent and guardian of a minor, Dominisha T. Haskin. RECOMMENDATION Council approval of a resolution authorizing the settlement of the claim of Troy Haskin,Jr.as parent and guardian of a minor, Dominisha T. Haskin. BACKGROUND Council discussed the settlement of this claim in Executive Session on July 24, 2007. Recommended by City Manager and City Attorney. BUDGETARYIMPACT There are sufficient funds in the Liability Trust Fund to pay the settlement amount as shown: Troy Haskin, Jr. as parent and guardian of a minor, Dominisha T. Haskin, and Michael J. Lindsay, Attorney. $16,500 RESOLUTION NO. WHEREAS, the claim of Troy Haskin, Jr. as parent and guardian of a minor, Dominisha T. Haskin, has been discussed in an Executive Session properly called and held Tuesday, July 24, 2007; and, WHEREAS, the Council desires to authorize the settlement of the claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be and he is hereby authorized to settle the claim of Troy Haskin, Jr. as parent and guardian of a minor, Dominisha T. Haskin, in the amount of Sixteen- Thousand and Five-Hundred ($16,500) Dollars. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of September, 2007. - Mayor Becky Ames - City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 4, 2007 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving a bid for roof replacement at the Civic Center 2. Consider approving a resolution accepting a deed for a 60'x 316.82'portion of Hospital Drive and consider a resolution conveying two easements to Baptist Hospitals of Southeast Texas and BHST-POB 1, LTD., for a sky bridge across Hospital Drive WORKSESSION * Review and discuss the proposed FY 2008 Budget * Review and discuss the proposed 2008 Capital Program * Review and discuss the proposed 2007(FY 2008) Tax Rate PUBLIC HEARING: Receive comments on the proposed FY 2008 Budget, proposed 2008 Capital Program and proposed 2007 (FY 2008) Tax Rate COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: The claim of Evelyn Allums a/n/f Michael Allums, a Minor The claim of Delia Mason The Claim of SUNOCO Pipeline Claim of Jennifer Marie Leday a/n/f of Jonah Anthony Jagneaux, a Minor Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 September 4, 2007 Consider approving a bid for roof replacement at the Civic Center City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager �Lo PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: September 4, 2007 AGENDA MEMO DATE: August 29, 2007 REQUESTED ACTION: Council approval of the award of a bid for roof replacement at the Civic Center. RECOMMENDATION Administration recommends the award of a bid to Texas LiquaTech Services,Inc.of Houston,Texas for the replacement of the roof at the Civic Center in the amount of$1,533,612. BACKGROUND Bids were received on Thursday, August 23, 2007 for furnishing all labor,equipment,materials and supervision for the replacement of the roof at the Civic Center. The roof sustained extensive damage from Hurricane Rita. Modifications and overlays have been applied to the roof since its original installation in 1979. Over twenty-five mechanical units are located on the roof and these units must be removed prior to replacing the roof Every effort will be made to minimize the time the units are out of service since these units provide air conditioning and heating for the meeting rooms,arena and offices. The base bid includes removing the existing roofing to the deck, repairing or replacing damaged or deteriorated decking,installing rigid board insulation,installing new overflow scuppers,removing and installing all mechanical units,installing new platforms for HVAC units,installing new membrane and sheet metal flashings and installing a two ply modified bitumen built-up roof system. The new roof will include a 20 year No Dollar Limit warranty from the manufacturer. Four bids were received,as indicated on the attached tabulation. The low bidder, Texas LiquaTech, recently installed the new roof at the Julie Rogers Theatre. They plan to complete the installation of this roof in 120 days. Texas LiquaTech has assured staff that they will work closely with Civic Center staff to coordinate the removal of the units so as not to conflict with any scheduled event. Roof Replacement/Civic Center August 29, 2007 Page 2 There is a $30,000 allowance included in the base bid for additional unit costs as noted on the bid tabulation. Alternates 1 and 2 are for roof replacement and repairs that were not the result of hurricane damage. Texas LiquaTech is a certified MBE/HUB vendor. BUDGETARY IMPACT The City's insurance carrier will provide funding for the base bid of$1,286,300. Funds in the amount of$247,312 for Alternates 1 and 2 are available in the Capital Reserve Fund. BID TABULATION: ROOF REPLACEMENT-BEAUMONT CIVIC CENTER BID OPENING DATE: THURSDAY,AUGUST 23,2007 @2:00 PM BID NUMBER: CP0707-16 VENDOR Texas LiquaTech Services, Inc. Crown Roofing Services, Inc. Pyramid Waterproofing, Inc. Crawford Roofing, Inc. CITY/STATE Houston,TX Kenner, LA Houston,TX Chickasha,OK BASE BID $1,286,300.00 $1,252,393.00 $1,295,000.00 $1,590,000.00 UNIT PRICE: Replace damaged treated wood blocking and curbing not shown on the drawings $5.00/fbm $4.50/fbm $5.00/fbm $8.00/fbm Repair damaged lightweight concrete decking $10.00/sf $15.00/sf $7.00/sf $10.00/sf Repair damaged concrete decking $15.00/sf $250.00/sf $10.00/sf $15.00/sf Provide deduct to contract for installation of new treated wood blocking and curbing,which is determined after bid to be unnecessary <$5.00/fbm> <$4.50/fbm> <$3.50/fbm> <$5.00/fbm> Calendar Days 120 220 130 210 ALTERNATE BID: Alternate#1-Replace the existing roof on Roof Areas 4,5,and 6 $243,500.00 $303,445.00 $270,000.00 $280,000.00 as shown in the drawings Alternate#2-Replace existing roof hatches with new roof hatches $3,812.00 $5,372.00 $4,500.00 $3,000.00 to match the existing sizes TOTAL--BASE BID AND ALTERNATES $1 533,612.00 $1 561,210.00 $1,569 500.00 $1.873.000.00 RESOLUTION NO. WHEREAS, bids were received for furnishing all labor, equipment, materials and supervision for the replacement of the roof at the Civic Center; and, WHEREAS,Texas LiquaTech Services, Inc., Houston,Texas,submitted a bid in the amount of $1,533,612; and, WHEREAS, City Council is of the opinion that the bid submitted by Texas LiquaTech Services, Inc., Houston, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Texas LiquaTech Services, Inc., Houston,Texas,forfurnishing all labor, equipment, materials and supervision for the replacement of the roof at the Civic Center in the amount of $1,533,612 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of September, 2007. - Mayor Becky Ames - I 2 September 4,2007 Consider Consider approving a resolution accepting a deed for a 60'x 316,82' portion of Hospital Drive and consider a resolution conveying two easements to Baptist Hospitals of Southeast Texas and BHST-POB 1, LTD., for a sky bridge across Hospital Drive City Council Agenda Item M - OL TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: September 4, 2007 AGENDA MEMO DATE: August 28, 2007 REQUESTED ACTION: Council consider a resolution accepting a deed for a 60'x 316.82' portion of Hospital Drive and consider a resolution conveying two easements to Baptist Hospitals of Southeast Texas and BHST-POB 1, LTD., for a sky bridge across Hospital Drive. RECOMMENDATION Administration recommends Council consider a resolution accepting a deed for a 60' x 316.82' portion of Hospital Drive and consider a resolution conveying two easements to Baptist Hospitals of Southeast Texas and BHST-POB 1, LTD., for a sky bridge across Hospital Drive. BACKGROUND On March 6, 2007, City Council approved the abandonment of a 60' x 316.82' portion of Hospital Drive at the request of Memorial Hermann Hospital. Within this section of Hospital Drive, there is a sky bridge connecting the hospital to an adjacent professional building. When the sky bridge was constructed several years ago,an easement across the City's right-of-way not obtained.Additionally, two of the sky bridge columns were located within the right-of-way. The hospital requested that the City either grant an easement or abandoned the right-of-way in order to alleviate issues relating to title of the property. Memorial Hermann is currently in the planning phase for an expansion to the main hospital building. In order to receive funding from a grant, the hospital was notified that the abandoned section of Hospital Drive needs to remain under the control of the City. As a result of this requirement, Memorial Hermann is requesting that the City accept a deed for the abandoned portion of Hospital Drive and convey two easements for the sky bridge across Hospital Drive. BUDGETARY IMPACT None. RESOLUTION NO. Whereas, on March 6, 2007, City Council approved Ordinance No. 07-022 abandoning a 60'x 316.82'portion of Hospital Drive beginning at the north right-of-way line of Medical Center Drive which is also the southeast corner of Lot 2, Block 2, Beaumont Medical Plaza and extending 316.82'north to a point perpendicular to and parallel with the northeast corner of Lot 1, Block 2, Beaumont Medical Plaza, City of Beaumont, Jefferson County, Texas, containing 0.43 acres, more or less, as described in Exhibit "1" attached hereto, and; WHEREAS, Baptist Hospitals of Southeast Texas desires to reverse this action and have the City retain control of Hospital Drive; and, WHEREAS,to re-establish control Baptist Hospitals of Southeast Texas would need to convey the right-of-way to the City of Beaumont and have the City grant easements to the hospital for a sky bridge across Hospital Drive; and, WHEREAS, Baptist Hospitals of Southeast Texas has conveyed a 60' x 316.82' portion of Hospital Drive to the City of Beaumont for street right-of-way, said tract described in Exhibit "1" attached hereto; and, WHEREAS, the City Council has considered the conveyance of said tracts and is of the opinion that the delivery and receipt of said deed is necessary and desirable and that same should be accepted; and, WHEREAS, the City Council finds and determines that it would be in the best interest of the City of Beaumont to grant easements to Baptist Hospitals of Southeast Texas for a sky bridge across Hospital Drive, said easements are described in Exhibits"A" and "C" and shown on Exhibits "B" and "D" attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the rededication of street right-of-way conveyed herein by Baptist Hospitals of Southeast Texas is hereby in all things accepted. BE IT FURTHER RESOLVED that the City Manager be and he is hereby authorized to execute easements to Baptist Hospitals of Southeast Texas for a sky bridge across Hospital Drive. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of September, 2007. - Mayor Becky Ames - EXHIBIT 1 That certain portion of Hospital Drive, being a 60' x 316.82' portion of Hospital Drive beginning at the north right-of-way line of Medical Center Drive which is also the southeast corner of Lot 2, Block 2 of Beaumont Medical Plaza, an addition to the City of Beaumont, Jefferson County, Texas, according to the map or plat of said addition of record in Volume 13,Page 19 of the Map Records of Jefferson County, Texas, and extending 316.82' north to a line perpendicular to the east line of Lot 1,Block 2 of the said Beaumont Medical Plaza at the northeast corner of said Lot 1, Block 2 of the said Beaumont Medical Pl=and following the original north line of Hospital Drive as shown on the map or plat thereof recorded in Volume 13, Page 19 of the Map Records .of Jefferson County, Texas, and parallel with the north right-of-way line of Medical Center Drive, containing 0.43 acres, more or less, as shown on the plat thereof, attached hereto as Exhibit"A i" and made a part hereof by this reference. EXHIBIT "A" SKY BRIDGE EASEMENT Legal Description: 0.0209 Acre Sky Bridge Easement David Brown Survey, Abstract No. 5 Beaumont, Jefferson County, Texas BEING a 0.0209 acre sky bridge easement situated in the David Brown Survey, Abstract No. 5, Jefferson County, Texas and being out of and part of Hospital Drive (based on a width of 60 feet) as recorded on the final plat of the Beaumont Medical Plaza Subdivision, a subdivision of the City of Beaumont, Jefferson County, Texas as recorded in Volume 13, Page 19, Map Records, Jefferson County, Texas, said easement being from a horizontal plane at elevation 30.0 feet to a horizontal plane at elevation 51.5 feet, said 0.0209 acre easement being more particularly described as follows: NOTE: All bearings are based on the South right-of-way line of Medical Center Drive as recorded on the final plat of Beaumont Medical Plaza, a subdivision of the City of Beaumont, Jefferson County, Texas as recorded in Volume 13, Page 19, Map Records, Jefferson County, Texas as SOUTH 89°58'51" WEST. All elevations are referenced to NAVD88 datum. COMMENCING at a 1/2" iron rod found for the Southwest corner of certain called 15.200 acre tract of land as conveyed by Beaumont Medical- Surgical Limited to Beaumont Hospital, Inc. as recorded in Film Code No. 103-08-0200, Official Public Records of Real Property, Jefferson County, Texas, and the same being the Southwest comer of that certain called 14.1975 acre tract, identified as Tract Three, as described in a "Deed of Trust" from Baptist Hospitals of Southeast Texas to William J. Barber, Trustee as recorded in Clerk's File No. 2001029306, Official Public Records of Real Property, Jefferson County, Texas, and also being the Southeast corner of the above referenced Beaumont Medical Plaza Subdivision, and also being the intersection of the East right-of-way line of Hospital Drive (based on a width of 60 feet) and the North right-of-way line of College Street(based on a width of 130 feet); THENCE NORTH 00 004'34" EAST, along and with the East right-of-way line of Hospital Drive and the East line of the said Beaumont Medical Plaza Subdivision, for a distance of 554.32 feet to the Southeast corner and POINT OF BEGINNING of the easement herein described; THENCE SOUTH 68 012'44" WEST, over and across Hospital Drive, for a distance of 52.90 feet to a point for corner; THENCE NORTH 89 048'25" WEST, continuing over and across Hospital Drive, for a distance of 10.95 -feet to a point for corner, said corner being in the West right-of-way line of Hospital Drive and the East line of Block 2 of the said Beaumont Medical Plaza; THENCE NORTH 00 003'18" WEST, along and with the West right-of-way line of Hospital Drive and the East line of Block 2 of the said Beaumont Medical Plaza, for a distance of 14.51 feet to a point for corner; EXHIBIT"A" Page 1 of 2 MARK W. WHITELEYAND ASSOCIATES,INC. THENCE SOUTH 89 056'36" EAST, over and across Hospital Drive, for a distance of 10.23 feet to a point for comer; THENCE NORTH 67 019'08" EAST, continuing over and across Hospital Drive, for a distance of 54.02 feet to a point for corner, said corner being in the East right-of-way line of Hospital Drive and the East line of the said Beaumont Medical Plaza Subdivision; THENCE SOUTH 00 004'34" WEST, along and with the East right-of-way line of Hospital Drive and the East line of the said Beaumont Medical Plaza Subdivision, for a distance of 15.74 feet to the POINT OF BEGINNING and containing 0.0209 ACRES,more or less. Surveyed on August 22, 2007. This legal description is being submitted along with a plat based on this s y(see EXHIBIT "B"). OF •P o U3 T......................... ouvE Thomas S. Rowe, RPLS No. 5728 = ........ . ;y 5728 o W:\20071.07-7 53\07-753skybridgeeasementforhospitaldr.doc �O•,E S S SU��V EXHIBIT"A" Page 2 of 2 MARK W.WHITELEYAND ASSOCIATES,INC. LINE BEARING DISTANCE to L 1 S 68'12'44" W 52.90' SC.4LE 1"=40' L2 N 89'4825" W 10.95' U, MJ1KI T&TSTEEL „ CALLED 14.1975 ACRES / I ERIC & S E L3 N 00'03 1$ , E 14.5 1� BAPTIST HOSPITAL OF SOUTHEAST TEXAS � / I I BUILDING L4 S 89'56 36' E 10.23 DEED OF TRUST" I L5 N 67'19'08" E 54.02' CF. NO.OPR0CO29306 0 p SCRIBED X L6 S 00'0434" W 15.74' ND \ � d --� IN CONCRETE \ 6\ N00'04'34 E 554.32' O POB POC to \\ \\`SKY BRIDGE 60' RESERVATION of RIGHT-OF-WAY J o \\ K HOSPITAL DRIVE EASEMENT FND 112 EASEMENT " m �, \ ( ) VOL. 1762, PG. 234, DRJC L ROD CD \ \\ PUBLIC ROW VOL. 2111, PG. 351 DRJC 1 CL OVERHEAD (60' ROW) WALKWAY 0.0209 ACRES i - - - - - - - - - - - - I L3 I FND SOO-03.18-W 366.56' W FND 112" FND S00'13'19"W 360.44' FND CO � FND 518" I I P I. ROD (CALL SOO.04'45"W 360.96) MONU. 1. ROD LOT I CALLED 2.421 ACRES LOT 2 CAF-OPG' 19 A CF. N0. 2003041121 ,L �pv�0. BEAUMONT MEDICAL SURGICAL PLAZA OPRJC e�OGVL Z O a CONDOMINIUM RECORDS JEFFERSON COUNT) NOTE. w 1. NOTHING IN THIS SURVEY IS INTENDED TO EXPRESS AN OPINION REGARDING V L°n LOT 2 2W THE WORD CERTIFY IS UNDERSTOOD TO BE AN EXPRESSION OF PROFESSIONAL JUDGMENT BY THE SURVEYOR, WHICH IS BASED ON HIS BEST KNOWLEDGE, INFORMATION ti O\GP\' \9 It AND WITH BTHE STANDARDS OF PRACTICE REQUIRED AND FPROMULGATED B� COMPLIANCE E TEXASBOARO w vN,ON� 1n'�•PG 0\�OG� OF PROFESSIONAL LAND SURVEYORS AND THE TEXAS SOCIETY OF PROFESSIONAL gk� 40\'• 0�1 �� �� SURVEYORS. AS SUCH, IT CONSTITUTES NEITHER A GUARANTEE NOR A WARRANTY, EXHIBIT B EXPRESSED OR IMPLIED. REFER TO EXHIBIT "A" TO THE OWNERS OF THE PREMISES SURVEYED FOR LEGAL DESCRIPTION AS OF THE DATE OF THE SURVEY: cur- 1 THOMAS S. ROWE DO HEREBY CERTIFY THAT THIS SURVEY WAS THIS DAY BAPTIST HOSPITAL MADE ON THE SURFACE OF THE GROUND OF THE PROPERTY LE LY DESCRIBED �: sir No.: SKY BRIDGE EASEMENT HEREON AND CORRECTLY REPRESENTS THE FACTS FOUND AT AGD2om "_ 1 f 1 OF THE SURVEY. O F . w, 2W7°- AUGUST 22, 2007 ••" T� 07-753 AS M NT WG DATE SURVEYED /LP G\s r E RF+� +RK W. IYHITELEY 0.0209 ACRES �Co '� :u' D ASSOCIATES DAVID BROWN SURVEY, ............................... THOMAS S. ROWE INCORPORATED ABSTRACT NO. 5 •......••••••••••••""•"""•• TING ENGINEERS, c 9 5728 �P:Q ORS• AND PLANN ERS e BEAUMONT, JEFFERSON O FE s l;\.-* r a a� rR.t COUNTY, TEXAS L11 'n THOMAS S. ROWE - REGISTERED PROFESSIONAL LAN 5728 °6"1M0"r TMW 491 euAX) 4 taw•mao soo-eaW" (rub �a-eox-�s�e EXHIBIT "C" SKY BRIDGE COLUMN EASEMENT Legal Description: 0.0012 Acre Sky Bridge Easement David Brown Survey,Abstract No. 5 Beaumont, Jefferson County, Texas BEING a 0.0012 acre sky bridge column easement situated in the David Brown Survey,Abstract No. 5, Jefferson County, Texas and being out of and part of Hospital Drive (based on a width of 60 feet) as recorded on the final plat of the Beaumont Medical Plaza Subdivision, a subdivision of the City of Beaumont, Jefferson County, Texas as recorded in Volume 13, Page 19, Map Records, Jefferson County, Texas, said easement being from a horizontal plane at elevation 17.4 feet to a horizontal plane at elevation 30.0 feet, said 0.0012 acre easement being more particularly described as follows: NOTE: All bearings are based on the South right-of-way line of Medical Center Drive as recorded on the final plat of Beaumont Medical Plaza, a subdivision of the City of Beaumont, Jefferson County, Texas as recorded in Volume 13, Page 19, Map Records, Jefferson County, Texas as SOUTH 8958'51" WEST. All elevations are referenced to NAVD88 datum. COMMENCING at a 1/2" iron rod found for the Southwest corner of certain called 15.200 acre tract of land as conveyed by Beaumont Medical- Surgical Limited to Beaumont Hospital, Inc. as recorded in Film Code No. 103-08-0200, Official Public Records of Real Property, Jefferson County, Texas, and the same being the Southwest corner of that certain called 14.1975 acre tract, identified as Tract Three, as described in a "Deed of Trust" from Baptist Hospitals of Southeast Texas to William J. Barber, Trustee as recorded in Clerk's File No. 2001029306, Official Public Records of Real Property, Jefferson County, Texas, and also being the Southeast corner of the above referenced Beaumont Medical Plaza Subdivision, and also being the intersection of the East right-of-way line of Hospital Drive (based on a width of 60 feet) and the North right-of-way line of College Street(based on a width of 130 feet); THENCE NORTH 00 004'34" EAST, along and with the East right-of-way line of Hospital Drive and the East line of the said Beaumont Medical Plaza Subdivision, for a distance of 534.62 feet to a point for corner; THENCE NORTH 89 055'26" WEST, perpendicular to the East right-of-way line of Hospital Drive, for a distance of 48.82 feet to the Southeast corner and POINT OF BEGINNING of the easement herein described; THENCE NORTH 89°46"41" WEST, over and across Hospital Drive, for a distance of 3.50 feet to a point for corner; THENCE NORTH 00 013'19" EAST, continuing over and across Hospital Drive, for a distance of 14.53 feet to a point for corner; EXHIBIT"C" Pagel of2 MARK W. W HITELEY AND ASSOCIATES,INC THENCE SOUTH 89°46"41" EAST, over and across Hospital Drive, for a distance of 3.50 feet to a point for corner; THENCE SOUTH 00 013'19" WEST, continuing over and across Hospital Drive, for a distance of 14.53 feet to the POINT OF BEGINNING and containing 0.0012 ACRES, more or less. Surveyed on August 22, 2007. This legal description is being submitted along with a plat based on this survey(see EXHIBIT "D"). 0P S 7 EA..;f� Thomas S. Rowe, RPLS No. 5728 THOMAS'S.ROWS ................................ < 5728 W:\2007\07-753\07-733skybridgecolumnemementforhospkaldr.doc p C� �/LO.FESS\O SUR`� EXHIBIT"C" Page 2 of 2 MARK W.WHITELEYAND ASSOCIATES,INC. V L 1 N 89.5526"W 48.82' SCALE 1 '=40 ° L �g oR L2 N 89'46'41" W 3.50' I BI�1L�KT&T STEEL L3 N 00'13'19" E 14.53' °4 CALLED 14.1975 ACRES I i I BUILDING L4 S 89-46'41 " E 3.50 BAPTIST HOSPITAL OF SOUTHEAST TEXAS p L5 S 00'13'19" W 14.53' DEED OF TRUST" \ CF. NO. 2001029306 NO SCRIBED k \ \ OPRJC IN CONCRETE \ N00'04'34 E 534.62' O \ 0 \ \ 60' RESERVATION of RIGHT-OF-WAY Coto POC \\ \\ POB HOSPITAL DRIVE EASEMENT SKY BRIDGE `" ca o j m (PUBLIC ROW) VOL. 1762, PG. 234, DRJC EASEMENT 1"? \\ \\ SKY BRIDGE VOL. 2111, PG. 351 DRJC FND 112" I � ,Nn OVERHEAD \ COLUMN (60' ROW) I. ROD L- cn WALKWAY \\ EASEMENT F.tva o �� LS % % — to — — — — — — — — — — — — A — — — — — L3 FND S00'03'18"W 366.56' FN M C Cs7 I I FND 112" FND S00.13'19"W 360.44' ONO c5 FNDlz�8" a_ 1 0.0012 ACRES P 1. ROD (CALL S00.04'45"W 360.96) P LOT t CALLED 2.421 ACRES LOT 2 MEPQG 19 O V BH NO. 2003041121 ,t �v J�\�. ,MFLJG BEAUMONT MEDICAL SURGICAL PLAZA OPRJC g�OG'� 30 CONDOMINIUM RECORDS JEFFERSON COUN NOTE: w w 1. NOTHING IN THIS SURVEY IS INTENDED TO EXPRESS AN OPINION REGARDING U v LOT 2 OWNERSHIP OR TITLE, 2. THE WORD CERTIFY IS UNDERSTOOD TO BE AN EXPRESSION OF PROFESSIONAL 9o' JUDGMENT BY THE SURVEYOR, WHICH IS BASED ON HIS BEST KNOWLEDGE, INFORMATION U \GP\- \q ,\ AND BELIEF, FORMED IN THE COURSE OF HIS PERFORMING THE SURVEY IN COMPLIANCE P M RQG• G\C WITH THE STANDARDS OF PRACTICE REQUIRED AND PROMULGATED BY THE TEXAS BOARD w MONK 1')•�G g\-0 OF PROFESSIONAL LAND SURVEYORS AND THE TEXAS SOCIETY OF PROFESSIONAL 6E JO ' M �� �� SURVEYORS. AS SUCH, IT CONSTITUTES NEITHER A GUARANTEE NOR A WARRANTY, EXHIBIT D EXPRESSED OR IMPLIED. REFER TO EXHIBIT C" TO THE OWNERS OF THE PREMISES SURVEYED FOR LEGAL DESCRIPTION AS OF THE DATE OF THE SURVEY: CLIENT: 1, THOMAS S. ROWE DO HEREBY CERTIFY THAT THIS SURVEY WAS THIS DAY BAPTIST HOSPrrAL SKY BRIDGE COLUMN EASEMENT MADE ON THE SURFACE OF THE GROUND OF THE PROPERTY LEGALLY DES C ED SME= SHEET No-- HEREON AND CORRECTLY REPRESENTS THE FACTS FOUND AT THE TIME ��� "=99' I of 1 OF THE SURVEY ��•OF•��+ DATE SURVEYED: AUGUST 22, 2007 7-753 A M NT W 0.0012 ACRES s T E9�o�N MARK W. 1/11ITELEY DAVID BROWN SURVEY, AND ASSOCIATES ............................... ................. "."OWE INCORPORATED ABSTRACT NO. 5 THOMAS S:R�?WE ...... CONSULTING ENGINEERS, BEAUMONT, JEFFERSON 9 5728 a¢± SURVEYORS. AND PLANNERS O FE S s.° �Q ° COUNTY, TEXAS P. o. wx aaz 3M L43M?M. THOMAS S. ROWE - REGISTERED PROFESSIONAL LAND SURVEYO O0- W -5M D(W) 409M 1" WORKSESSION * Review and discuss the proposed FY 2008 Budget * Review and discuss the proposed 2008 Capital Program * Review and discuss the proposed 2007 (FY 2008) Tax Rate PUBLIC HEARING Receive comments on the proposed FY 2008 Budget, proposed 2008 Capital Program and proposed 2007 (FY 2008) Tax Rate City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: September 4, 2007 AGENDA MEMO DATE: August 27, 2007 REQUESTED ACTION: Council to hold a joint public hearing on the proposed FY 2008 Budget,proposed 2008 Capital Program, and proposed 2007 (FY 2008) Tax Rate. RECOMMENDATION Administration recommends that Council hold a joint public hearing, as scheduled,on the proposed FY 2008 Budget, proposed 2008 Capital Program, and proposed 2007 (FY 2008) Tax Rate of $0.654. In accordance with the Property Tax Code,the Council must also set and announce the date of the meeting at which it will vote on the tax rate. The recommended date to adopt the tax rate is September 25, 2007. BACKGROUND The proposed FY 2008 Budget was submitted to Council on August 14, 2007. The proposed 2008 Capital Program was originally submitted on May 11,2007. On August 14,2007,the proposed 2008 Capital Program was submitted with revisions. The notice of the public hearing on the Budget and Capital Program was published August 25,2007. Chapter 26 of the Property Tax Code requires taxing units to comply with truth-in-taxation laws in adopting their tax rate. A Notice of Public Hearing on Tax Increase was published on August 28, 2007 regarding the proposal to increase total tax revenue from properties on the tax roll by 11.76%. Although there is a proposed decrease in the tax rate of one-half cent, the increase in revenues is largely related to increased appraised values as a result of property improvements following Hurricane Rita. Joint Public Hearing Agenda Item August 28, 2007 Page 2 BUDGETARY IMPACT The proposed FY 2008 Budget appropriation for all funds,net of contingency,totals$209,621,700. In the proposed 2008 Capital Program, projects in the design or construction phase total $308,693,000 and include $223,780,000 in Public Works and General Improvement projects and $84,913,000 in Water and Sewer projects. Projects in the planned phase total $193,234,000 which includes $149,070,000 in Public Works projects, $10,440,000 in General Improvements, and $33,724,000 in Water and Sewer projects. The total capital program cost for all projects in the design or construction phase and the planned phase is $501,927,000. Applying the proposed tax rate of$.654 and a 97%collection rate,budgeted property tax revenues of$23,500,000 and$11,913,000 respectively to the General and Debt Service Funds are anticipated. The total rate of$0.654 is apportioned $0.434/$100 assessed valuation to the General Fund and $0.220/$100 assessed valuation toward the Debt Service Fund.