HomeMy WebLinkAboutRES 07-241 RESOLUTION NO. 07-241
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an Interlocal Agreement
with Drainage District No. 6 (DD#6) for the Calder Street Project. The Agreement is
substantially in the form attached hereto as Exhibit "A."
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
August, 2007.
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N
ayor Becky Ames -
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INTERLOCAL AGREEMENT
THE STATE OF TEXAS
COUNTY OF JEFFERSON
This Interlocal Agreement("the agreement')is entered into between the City of
Beaumont, a municipal corporation of Jefferson County, Texas and the State of Texas
(hereinafter called"City"), and Jefferson County Drainage District No. 6,
a special district of the State of Texas (hereinafter called"District"). Both entities are
authorized to enter into interlocal agreements in accordance with Title 7 of the
Government Code of the State of Texas (Vernon 1996) Section 791.001 et Seq.
The City and the District agree as follows:
WITNESSETH
The District was awarded a grant for 75%of the cost of the Calder Street Project. The
Project, which has a total estimated cost of$31,553,570, consists of the installation of 1-
10'x10' box culvert from Lucas Street to west of 1H 10(18th street),2-10'x10' box
culverts from 18th street to east of IH10 (north bound Frontage Road) and 3-10' x 10'
box culverts from the north bound frontage road at 1H 10 to the Neches River. The route
of the structure is east along Calder to Main Street then north one block to Elizabeth
Street and East along Elizabeth to the Neches River. City and the District have agreed to
share the workload and cost of this project on the following basis:
1. The City will be responsible for all costs of engineering, design, coordination
(to include bidding, letting of materials and construction contracts),
construction, and project management for this project.
2. Any expenses that are submitted by the City and are reimbursed by the Texas
Governor's Division of Emergency Management,that are later deemed to be
non-reimbursable by an audit of the funds, will be the sole responsibility of
EXHIBIT "A"
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3. Any contracts let by the City related to this grant will name the District as
additionally insured and the ContrActor(s)will be required to indemnify and
hold harmless District.
4. The District will be shown as an additional name insured within the contract .
with full indemnification provided as to District.
5. The cost of relocation of city owned utility lines and structures, if any, will be
borne by the City.
6. The District will be responsible for grant administration of the Hazard
Mitigation Grant Program(HMGP)award. This will include request for
advances, reconciliation of advances, and requests for reimbursement of
actual expenses.
7. The District will be responsible for ensuring all reporting requirements of the
HMGP grant are met. This includes quarterly reports, A-133 annual audit and,
if necessary, project extensions to the State project officer.
8. The District will request the funds from the Texas Department of Public
Safety, Division of Emergency Management, Hazard Mitigation Section
(TXDPS-DEM-HM]M, as reimbursement of actual expenditures.
9. For requests for reimbursement of actual expenses, The City will provide the
District with an invoice and the appropriate level of documentation required
for reimbursement of all of the incurred expenses for which reimbursement is
being requested. This includes but is not limited to, receipts, checks,job
orders, contracts, equipment usage documentation and'payroll information.
10. When the District receives.reimbursement for actual expenses, the District
will transfer these funds as long as the backup material justifying these
reimbursements has been provided. These reimbursements will not be
unreasonably withheld.
11. The City will be responsible for all right of way acquisition necessary for
the project.
12. The City will reimburse the District for costs associated with the grant
application and environmental assessment in an amount not to exceed
$308,425.00.
Executed this day of 2007
ATTEST: THE CITY OF BEAUMONT
By: By:
City Clerk City Manager
ATTEST:
By: By:
Vice-President/Secretary President