HomeMy WebLinkAboutPACKET JUL 17 2007 � c
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JULY 17, 2007 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
A) Approve change orders for the Julie Rogers Theatre renovation
B) Authorize the granting of a License to Encroach to the Delaware Place Homeowners
Association for a masonry monument sign in the median of Tara Street
A
A.. City Council Agenda Item
� c
TO: City Council
FROM: Kyle Hayes, City Manager -01 oy
PREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: July 17, 2007
AGENDA MEMO DATE: July 9, 2007
REQUESTED ACTION: Council approval of Change Orders for the Julie Rogers
Theatre renovation.
RECOMMENDATION
Approval of Change Orders for Julie Rogers Theatre in the amount of$24,712.42 to Bruce's General
Construction.
BACKGROUND
As this large renovation project draws to a close, there are various repairs, additions, and supplies
required for the final completion. Two Change Orders have been submitted and are listed below:
Change Order No. 29 -Provides for miscellaneous lighting required at the stage area,piano room,
ticket area, breakroom, and new plugs and switches for candelabras; additional electrical work
necessary for the breakroom;various wood trim at the stairs,lobby and doors;painting of additional
wood base; and a dumpster fee. The total cost of this Change Order is $9,602.71.
Change Order No. 30 - Provides for brick tile floors to be stripped and rewaxed; exchanging of
fixtures under the stairs;adding glass panels to the front of the spotlight area;additional frames and
letters including painting of the background panels; installation and painting of approximately 500
ft. of chair rail in the corridors; and installation of a brass bar in front of the concession stand. This
Change Order also includes a credit of$1,075.00 for specified fixtures under the stairs. The total
cost of this Change Order is $15,109.71.
The total of both Change Orders is $24,712.42 and increases the original construction contract to
$2,297,138.60.
JRT/Change Order Nos. 29 and 30
July 9, 2007
Page 2
Total construction cost to date is as follows:
Percentage Change
Base Bid $1,845,000.00
Change Order No. 1-28 $427,426.18
Change Order No. 29 and 30 $24,712.42 1.3%
Total to Date $2,297,138.60 24.5%
A copy of Change Order Nos. 29 and 30 are attached for your review.
BUDGETARY IMPACT
Funds are available in the Capital Program Fund.
CHANGE ORDER
PROJECT: Improvements to the Julie Roger's CHANGE ORDER NO: 29
Theatre
CONTRACTOR: Bruce's General Construction, Inc. DATE: June 26, 2007
175 Reynolds Road ARCHITECT'S PROJECT NO.: 05004
Beaumont,TX 77707 CONTRACT DATE: August 9, 2006
CONTRACT FOR: Improvements
The Contract is changed as follows:
1. Relamp stage area. ADD $1,200.00
2. Add three lights to piano room. ADD $566.00
3. Relamp 14 flood lights. ADD $540.00
4. Add light in furr down at ticket area. ADD $363.00
5. Electrical for breakroom. ADD $2,545.40
6. New plugs and switches for candelabras ADD $508.04
7. Changed push plates on RR to 34" ADD $618.00
8. Added trim on stairs to cover concrete ADD $600.00
9. Repair wet sheetrock at south auditorium entrance. ADD $525.00
10. Marble sills at ticket lobby. ADD $225.00
11. Adjusting and trimming of existing doors to make close and operate. ADD $750.00
12. Add wood base at elevator lobby. ADD $130.00
13. Paint additional wood base. ADD $75.00
14. Dumpster charge of owners use to haul off debris. ADD $500.00
15. Contractors Overhead and Profit @ 5%. ADD $457.27
TOTAL ADD $9,602.71
.See attached breakdowns
Not valid until signed by the Owner,Architect,and Contractor.
Theoriginal Contract Sum was................................................................................................................. $1,845,000.00
Net change by previously authorized Change Orders...................................................................................$427,426.18
The Contract Sum prior to this Change Order was.................................................................................... $2,272,426.18
The Contract sum will be increased by this Change Order in the amount of ...................................................$9,602.71
The new Contract Sum including this Change Order will be.....................................................................$2,282,028.89
The Contract Time will be increased by fifteen (15)days.
The date of Substantial Completion as of the date of this Change Order therefore is May 8,2007.
NOTE: The summary does not reflect changes in the Contract Sum or Contract Time,which have been authorized by
Construction Change Directive.
The LaBiche Architectural Group Bruce's General Construction, Inc. City of Beaumont
7999 Gladys Avpnue, Suite 101 175 Reynolds Road P. 0. Box 3827
Beaumont, s 77706 Beaumont Texas 77707 Beaumont,Texas 77704
By: By:
-4 •2"7•t77 Date: /— �"V 7 Date:
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OF
CHANGE ORDER
PROJECT: Improvements to the Julie Roger's CHANGE ORDER NO: 30
Theatre
CONTRACTOR: Bruce's General Construction, Inc. DATE: June 26,2007
175 Reynolds Road ARCHITECT'S PROJECT NO.: 05004
Beaumont,TX 77707 CONTRACT DATE: August 9, 2006
CONTRACT FOR: Improvements
The Contract is changed as follows:
1. Strip and re-wax brick tile floors. ADD $1,500.00
2. Price to change to 3656-23 for fixtures under stairs. ADD $1,976.70
3. Credit on specified fixtures under stairs. DEDUCT $(1,075.00)
4. Add glass panels to front of spotlight area. ADD $1,450.00
5. Additional frames and letters required. ADD 6,085.00
6. Background panels painted and labor to install additional letters and frames. ADD $1,425.00
7. Install approx.500'of chair rail in corridors. ADD $489.50
S. Labor to install chair rail. ADD $500.00
9. Paint chair rail. ADD $800.00
10. Brass bar in front of concession stand. ADD $1,114.00
11. Labor to install rail. ADD $125.00
12. Contractors Overhead and Profit @ 5%. ADD $719.51
TOTAL ADD $15,109.71
**See attached breakdowns
Not valid until signed by the Owner,Architect, and Contractor.
The original Contract Sum was................................................................................................................. $1,845,000.00
Net change by previously authorized Change Orders...................................................................................$437,028.89
The Contract Sum prior to this Change Order was....................................................................................$2,282,028.89
The Contract sum will be increased by this Change Order in the amount of .................................................$15,109.71
The new Contract Sum including this Change Order will be.....................................................................$2,297,138.60
The Contract Time will be increased by fifteen(15)days.
The date of Substantial Completion as of the date of this Change Order therefore is May 8,2007.
NOTE: The summary does not reflect changes in the Contract Sum or Contract Time,which have been authorized by
Construction Change Directive.
The LaBiche Architectural Group Bruce's General Construction, Inc. City of Beaumont
7994GIady7s e, Suite 101 175 R eynolds Road P. O. Box 3827
Bea7706 Beaumont,Texas 77707 Beaumont,Texas 77704
By: By: By:
Date: *7 Date: �—2—O� Date:
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RESOLUTION NO.
WHEREAS, on August 15, 2006, the City Council of the City of Beaumont, Texas,
passed Resolution No. 06-229 awarding a contract in the amount of$1,845,000 to Bruce's
General Construction, Inc., Beaumont, Texas, to furnish all labor, materials, supplies and
equipment to renovate the interior of the Julie Rogers Theatre; and,
WHEREAS, Change Order No. 1 was executed on November 2, 2006 for plumbing
repairs in the amount of$5,331.75 thereby increasing the contract to$1,850,331.75; and,
WHEREAS,the City Council of the City of Beaumont,Texas, passed Resolution No.
06-366 on December 5, 2006 approving Change Order No. 2 in the amount of$65,380.01
increasing the contract amount to$1,915,711.76 for the installation of a concrete ramp and
handrails in auditorium entrances, additional plaster repair in the auditorium ceiling and
installation of rubber flooring in concession areas and elevator; and,
WHEREAS, Change Order No. 3 in the amount of $9,979.20 executed on
December 12, 2006 for additional paint prep work on auditorium ceiling beams due to
water damage; and,
WHEREAS, Change orders Nos. 4, 5 and 6 were required as shown below:
Change Order No. 4 submitted December 12, 2006 in an amount of$17,139.07
includes:
1) Installation of new ceiling grids and ceiling tiles in foyers and stairways, control
room, 2"d floor concession area, and 1 s'floor meeting room. These areas were
omitted in the original plans and specifications. After construction began and
these areas were opened, damaged ceiling tiles and rusted grids were
discovered.
2) Installation of drywall in restrooms to accommodate raised floor. Drywall had
to be raised to accommodate raised floor in restrooms.
3) Add an overlay of sheetrock to paneled rooms previously scheduled for
repainting in the 2"d floor offices. The existing paneled walls were scheduled
to be painted but upon closer inspection, damage to the 30 year old paneling
was noted, thus the decision was made to overlay the paneling with sheetrock.
4) Furnish and install acoustical ceilings in 2nd floor north and south corridors. The
original plans called for recessed lighting with plaster ceilings. Since these are
office and dressing room corridors that will not be open to the public, it was
decided to lower the ceiling and install acoustical tiles.
5) Replacement of rusted metal studs found in restroom walls,janitor closets and
other interior room walls. The studs were rusted from water leaks not known
until existing walls were removed.
Change Order No. 5 submitted December 13, 2006 in an amount of$38,396.45
includes:
1) Leveling of restroom floors. After demolition of existing restrooms, it was
discovered that the floors were not level due to the settling of the foundation on
the north and south sides of the building. The floors need to be raised 2 Y2 to
3 Y2 inches to accommodate the installation of new restroom facilities and
flooring. After consulting with a structural engineer, it was determined that the
floors could be leveled by using concrete and a leveling compound. In addition,
all plumbing stub outs and drains must be raised to accommodate the new floor.
2) Additional stencil work by Conrad Schmitt in the west auditorium entrances.
Conrad Schmitt's original bid included lobby and hallway stencils. It was
decided to continue the same pattern in auditorium vestibules. The cost for this
additional artistic stenciling is $2,278.50.
3) Plumbing repairs. These include replacing air conditioning drains, storm drains
and miscellaneous plumbing repairs.
Change Order No. 6 submitted December 21, 2006 in an amount of$71,896.82
includes:
• New and revised lighting. The original specifications for lighting were based on
a decorating scheme designed by LaBiche Architectural Group. The award of
the construction bid included an alternate bid item using the artistic design work
by Conrad Schmitt Studios for painting the lobby walls, auditorium and corridors.
The design scheme includes beautiful floral patterns in soft pastels, stenciled
and hand painted on wall panels and hand-painted ceiling murals. The lighting
fixtures originally specified are not appropriate for the new design concept.
Included in this change order are new chandeliers for the north and south
lobbies. The contractor allowed $10,715 in his bid for cleaning and repairing the
existing chandeliers. New chandeliers were selected after it was discovered that
the existing chandeliers had damage beyond repair. The price for the four
chandeliers including four mechanical lowering devices, new wiring and wall
controls, and installation is$55,060. In addition, new chandeliers not scheduled
for replacement in the original bid were selected for the Green Room, the Ticket
Lobby and corridors. Most of the cost was offset by the deletion of numerous
fixtures originally specified that did not compliment the architectural integrity of
the building.
Change Order Nos.4, 5 and 6 in the total amount of$127,432.29 increased the
contract amount to $2,053,123.25; and,
WHEREAS, Change Order Nos. 7, 8 and 9 were required as shown below:
New Contract
Executed Reason Amount Amount
No. 7 1/18/07 Cabling installation $5,363.35 $1,986,589.78
No. 8 1/23/07 Drywall, insulation, cleanup and
debris removal, misc. a/c changes $6,444,82 $2,064,931.42
No. 9 1/23/07 Sheetrock for 14 doorways, tape,
float and paint, new base trim $3,606.75 $2,068,538.17
and,
WHEREAS, Change Order Nos. 10 through 15 were required as shown below:
Change Order No. 10 in an amount of$24,733.91 includes:
• Material and labor to modify auditorium floor to accommodate new seating
layout. Electrical and communication lines to be relocated in this area. Paint
both the auditorium and balcony concrete floors.
Change Order No. 11 in an amount of$5,092.50 includes:
• New laminate countertops and new cabinet doors in second floor concession
area.
Change Order No. 12 in amount of$9,284.10 includes:
• Miscellaneous repairs in various rooms and corridors.
Change Order No. 13 in an amount of$11,369.17 includes:
1) New carpet to be installed in the performer's dressing rooms,which includes one
on the 1st level and three on the 2nd level;
2) A brick paved floor similar to the southeast entrance lobby floor;
3) Installation of an automatic door, new glass and glazing of the sidelites and
transom and electrical connections.
Change Order Nos. 14 and 15 in an amount of$6,273.75 include:
• Remodel the wall inset to mount ADA drinking fountains and additional painting.'
Paint the Rose Room and Chorus Dressing Rooms; and,
WHEREAS, Change Order Nos. 16 through 18 were required as shown below:
Change Order No. 16 in an amount of($16,366.65) includes:
1) Renovations to the Southeast entrance including new aluminum ceiling grid
and tiles, painting of exterior porch soffits, walls and doors and new light
fixtures.
2) Construction of an enclosed glass cabinet to conceal the counter in Room 116
and miscellaneous electrical changes for security system and light fixtures.
3) Construction of a closet to conceal the main terminal switch for phone and
computers in 2nd floor offices.
4) Furnish and install new paper towel dispensers in restrooms.
5) 2nd Floor concession area will be equipped with one beverage dispenser.
This requires the installation of an ice bin and modification to the sink and
countertop.
6) Ticket Office - The original counter in the Ticket office was scheduled to
remain as it was constructed in 1982. It was not ADA compliant nor is it a
convenient and efficient workspace for staff. New cabinets will be designed
to accommodate computerized ticket processing equipment and additional
staff during crowded sales events.
7) Restroom Partitions- In the original design, the restroom partitions were to be
constructed of "Silestone", a natural quartz product. This material, usually
used for countertops, is heavy and not practical for restroom partition walls
and doors. This material was deleted and substituted with a lighter weight
laminate product resulting in a substantial credit of$42,352.00 to the cost of
the project.
Change Order No. 17 in an amount of$15,064.00 includes:
1) Addition of two new circuits in the north and south corridors for lighting. Two
fixtures will be on separate circuits so as to not overload the main generator
backup circuit used in case of an emergency. This change was made at the
recommendation of the electrical engineer for this project.
2) Auditorium return air system was installed incorrectly during the 1982
renovation. Part of the system was not connected to the air conditioning unit
and electrical conduit was installed incorrectly. According to our Building
Services Manager, there had been unresolved problems with the air
conditioning unit but until the ceiling was opened during the remediation, the
cause of the problem was not known. This cost includes building a new 20 ft.
extension and removing existing grid and plaster.
3) Lamps in the auditorium ceiling are difficult to change because of limited
access. All light bulbs were replaced while scaffolding was in place.
Change Order No. 18 in the amount of$1,487.06 includes:
• Electrical upgrades to allow for control of the 2"d floor corridor lighting from the
control room. Allows staff to remotely flash lights to signify end of intermission;
and,
WHEREAS, Change Order No. 19 in the amount of $7,688.10 was executed on
February 21, 2007 for thirteen (13) new slab doors & four (4) new double units including
jambs, & installation of new doors and frames; and,
WHEREAS, Change Order No. 20 was required to install new front entry doors in
the amount of$29,925 thereby increasing the contract to $2,163,089.11.; and,
WHEREAS,Change Order No.21 was required to furnish and install new hardware
on secondary front entry doors and auditorium entrance doors on the first and second
floors in the amount of$38,778.60 thereby increasing the contract to $2,201,867.71; and,
WHEREAS, Change Order No. 22, approved by Resolution No. 07-071 on March
20, 2007, was required to refurbish the auditorium floor in the amount of $28,184.89
thereby increasing the contract amount to $2,230,052.60; and,
WHEREAS, Change Order No. 23 in the amount of $6,218.52 was executed on
March, 22, 2007 increasing the contract to$2,236,271.12 for work necessary in the Green
Room Kitchen, including demolition of the current kitchen galley which was not ADA
compliant, and installation of a new kitchen counter, sink, and under-cabinet refrigerator;
and,
WHEREAS, Change Order Nos. 24, 25 and 26 in the total amount of$24,476.96
thereby increasing the contract to $2,260,748.08 approved by Resolution No. 07-121 on
May 1, 2007 were required as shown below:
Change Order No. 24 in the amount of $4,551.75 thereby increasing the
contract to $2,240,822.87 includes:
• Miscellaneous window and door glass repair, additional balcony riser and control
booth painting, a menu board and painting of new cabinet doors in the 2nd floor
concession area, and installation of additional wood base trim in 1st floor lobbies.
Change Order No. 25 in the amount of $8,420.21 thereby increasing the
contract to $2,249,243.08 includes:
• Purchase and installation of additional exit lights required to meet all fire and
building codes. Installation of water resistant ceiling tiles and painting ceiling grid
in dressing room showers.
Change Order No. 26 in the amount of$11,505 thereby increasing the contract
to $2,260,748.08 includes:
• Offices, a conference room, a large meeting room and an area for food or drink
preparation for use by office personnel or conference attendees; and,
WHEREAS, Change Order No. 27 was approved by the City Manager on May
3, 2007 in the amount of $5,950.35 thereby increasing the contract to $2,266,698.43;
and,
WHEREAS, Change Order No. 28 was approved by the City Manager on May
3, 2007 in the amount of$5,727.75 thereby increasing the contract to $2,272,426.18;
and,
WHEREAS, Change Order Nos. 29 and 30 in the total amount of$24,712.42
thereby increasing the contract to $2,297,138.60 are required as shown below:
Change Order No. 29 in the amount of$9,602.71:
• Provides for miscellaneous lighting required at the stage area, piano room,
ticket area, breakroom, and new plugs and switches for candelabras;
additional electrical work necessary for the breakroom; various wood trim at
the stairs, lobby and doors; painting of additional wood base; and a dumpster
fee.
Change Order No. 30 in the amount of$15,109.71:
• Provides for brick tile floors to be stripped and rewaxed; exchanging of fixtures
under the stairs; adding glass panels to the front of the spotlight area;
additional frames and letters including painting of the background panels;
installation and painting of approximately 500 ft. of chair rail in the corridors;
and installation of a brass bar in front of the concession stand. This Change
Order also includes a credit of$1,075.00 for specified fixtures under the stairs.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
That the City Manager be and he is hereby authorized to execute Change Order
Nos. 29 and 30 in the total amount of $24,712.42 thereby increasing the contract to
$2,297,138.60.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July,
2007.
- Mayor Becky Ames -
B
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Cit y of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: July 17, 2007
AGENDA MEMO DATE: July 11, 2007
REQUESTED ACTION: Council consider a resolution authorizing the granting
of a License to Encroach to the Delaware Place
Homeowners Association for a masonry monument
sign in the median of Tara Street.
RECOMMENDATION
Administration recommends authorization to execute the License to Encroach.
BACKGROUND
The Delaware Place Homeowners Association, through their president, Marianne Robertson, has
submitted an application for a License to Encroach for a masonry monument sign in the median of
Tara Street. The encroachment is a six(6)foot high masonry monument sign,twenty-three and one
quarter (23.25) feet in length in the median of Tara Street, ten (10) feet north of Delaware Street
(4600/4700 Blocks of Delaware).
The License to Encroach protects the City from liability and provides a thirty(30)day cancellation
clause.
BUDGETARYIMPACT
There is a one time fee of$500 for the License to Encroach.
engmonument-sign-ib.wpd
11 July 2007
RESOLUTION NO.
WHEREAS, the Delaware Place Homeowners Association has requested that the
City of Beaumont grant a License to Encroach into the median of Tara Street, ten (10)feet
north of Delaware Street, 4600/4700 Blocks of Delaware. The encroachment is a six (6)
foot high masonry monument sign, twenty-three and one quarter(23.25) feet in length as
shown in Exhibits "A" and "B" attached hereto and made a part hereof for all purposes;
WHEREAS, City staff has expended considerable time and effort in investigating
the effect of such encroachments upon the City and utilities serving the same; and,
WHEREAS, it appears that it would be equitable to allow such encroachment at this
time;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a License to Encroach
to the Delaware Place Homeowners Association to encroach into the median of Tara
Street, ten (10) feet north of Delaware Street, 4600/4700 Blocks of Delaware as shown in
Exhibits"A"and "B"attached hereto and made a part hereof for all purposes for a one-time
fee of Five Hundred Dollars ($500.00) for each License to Encroach.
PASSED BY THE CITY COUNCI L of the City of Beaumont this the 17th day of July,
2007.
- Mayor Becky Ames -
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City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JULY 17, 2007 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda item No. 1/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider approval of a contract for the purchase of asphaltic concrete for use in
the Public Works Department
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Glenn McNeel v. The City of Beaumont
Claim of Megan Lewis
The City of Beaumont v. International Association of Firefighters, Local
Union No. 399
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting.
July 17, 2007
Consider a contract for the purchase of asphaltic concrete
:m�
City Council Agenda Item
A EL
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max S. Duplant, Chief Financial Officer 6L
MEETING DATE: July 17, 2007
AGENDA MEMO DATE: July 9, 2007
REQUESTED ACTION: Council consider a contract for the purchase of asphaltic
concrete.
RECOMMENDATION
Administration recommends the award of a six (6) month contract to APAC-Texas, Inc. of
Beaumont for purchasing asphaltic concrete at the unit costs stated below with an estimated total
contract expenditure of$669,000.
BACKGROUND
Bids were solicited for a six (6)month contract to supply asphaltic concrete for use by the Public
Works Department,Streets and Drainage Division.Cold laid asphaltic concrete is used for repairing
potholes and small sections of street, while hot laid asphaltic concrete is used for repairs to larger
street sections.It is estimated that approximately 9,000 tons of hot laid asphaltic concrete and 2,000
tons of cold laid asphaltic concrete will be used during the term of the contract.
Five(5)vendors were notified with only APAC-Texas,Inc.responding with a bid as reflected below.
Specifications requested pricing for both plant pickup by City personnel and job site delivery by the
vendor. The bidder met all product requirements specified, and has previously held the contract
satisfactorily.
The contract provides for the vendor to furnish asphaltic concrete at the following fixed unit prices:
Description Plant Pickup Job Site Delivery
Hot Laid Concrete $58.50/ton $64.15 /ton
Cold Laid Concrete $71.25 /ton $75.50/ton
Six(6)Month Contract for Asphaltic Concrete
July 9,2007
Page 2
The prior contract period prices were as follow:
Description Plant Pickup Job Site Delivery
Hot Laid Concrete $54.50/ton $60.15 /ton
Cold Laid Concrete $68.75 /ton $73.00/ton
BUDGETARYIMPACT
Funds for the cold laid concrete in the amount of $142,500 are available in the Public Works
operating budget. Funds in the amount of$526,500 are available in the Capital Program for the hot
laid concrete which is used for street rehabilitation. The total estimated six-month contract
expenditure is approximately $669,000.
Qty Description Plant Pickup Total
9,000 tons Hot Laid Concrete $58.50/ton $526,500
2,000 tons Cold Laid Concrete $71.25 /ton $142,500
TOTAL: $669,000