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HomeMy WebLinkAboutPACKET JUL 11 2007 a M ° L City/ of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 11, 2007 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments Vesta Brandt would be appointed to the Keep Beaumont Beautiful Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember W. L. Pate, Jr.) Nathan Cross would be appointed to the Keep Beaumont Beautiful Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Lulu Smith) Sam Bethea would be appointed to the Keep Beaumont Beautiful Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Mayor Becky Ames) Scarlet Breckel would be appointed to the Keep Beaumont Beautiful Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Nancy Beaulieu) John Barton would be appointed to the Keep Beaumont Beautiful Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Audwin M. Samuel) Dana Babineaux would be appointed to the Keep Beaumont Beautiful Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember W. L. Pate, Jr.) Sam Bethea would be appointed as Chairman of the Keep Beaumont Beautiful Commission. The term would commence July 11, 2007 and expire July 10, 2008. (Mayor Becky Ames) Patrick Gibbs would be appointed to the Planning and Zoning Commission. The term would commence July 11, 2007 and expire July 10, 2010. (Councilmember Gethrel Williams-Wright) Deloris Comeaux Guidry would be appointed to the Community Development Advisory Committee. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams-Wright) Alton Drake would be appointed to the Parks and Recreation Advisory Committee. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams- Wright) Alma.Hodge would be appointed to the Library Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams-Wright) Charlotte Christopher would be appointed to the Convention and Tourism Advisory Board. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams-Wright) James Mehaffy would be appointed to the Historic Landmark Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams-Wright) Alice Ramsey would be appointed to the Martin Luther King, Jr. Parkway Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams- Wright) Beauregard Brown would be appointed to the Martin Luther King, Jr. Parkway Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams-Wright) Carl Briggs would be appointed to the Parks and Recreation Advisory Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams- Wright) Roberto Flores would be appointed to the Parks and Recreation Advisory Commission. The term would commence July 11, 2007 and expire July 10, 2009. (Councilmember Gethrel Williams- Wright) A) Authorize the City Manager to apply for and receive funding through the Edward Byrne Memorial Justice Assistance Grant program and to execute an inter-local agreement with the City of Port Arthur and Jefferson County in order to reallocate Justice Assistance Grant funds B) Approve the purchase of a tandem smooth drum vibratory roller for the Streets and Drainage Division C) Authorize the settlement of the claim of Brian Perdue A CILJ2 City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED: Frank C. Coffin, Jr., Chief of Police MEETING DATE: July 11, 2007 AGENDA MEMO DATE: June 21, 2007 REQUESTED ACTION: Consider authorizing the City Manager to apply for and receive funding through the Edward Byrne Memorial Justice Assistance Grant program and to execute an inter-local agreement with the City of Port Arthur and Jefferson County in order to reallocate Justice Assistance Grant funds. RECOMMENDATION: Administration recommends Council approval. BACKGROUND: The City of Beaumont has been awarded funding through the Edward Byrne Memorial Justice Assistance Grant program the past two years. The funding has been used to upgrade technology through the purchase of computer hardware and software, purchase additional officer safety equipment and to fund several community programs, such as Citizens on Patrol. Due to Jefferson County being designated a disparate jurisdiction by the Department of Justice, a joint application must be filed and the agencies must agree to funding allocations prior to application for funding. BUDGETARY IMPACT: An additional $100,100.25 for law enforcement equipment and programs. The remainder of the funds would be allocated to Port Arthur($33,974.50)and Jefferson County($23,660.25). No match is required. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive funding for the City of Beaumont in the amount of $157,735 from the Justice Assistance Grant Program (JAG), through the Edward Byrne Memorial Discretionary Grant Program, for law enforcement equipment and programs; and, BE IT FURTHER RESOLVED that the City Manager be and he is hereby authorized to execute an inter-local agreement to reallocate the funds in the amounts of$33,974.50 to the City of Port Arthur, Texas and $23,660.25 to Jefferson County, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11 th day of July, 2007. - Mayor Becky Ames - B City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: July 11, 2007 AGENDA MEMO DATE: July 2,2007 REQUESTED ACTION: Council consider the purchase of a tandem smooth drum vibratory roller for the Public Works Department,Streets and Drainage Division. RECOMMENDATION Administration recommends authorization for the purchase of a Bomag BW90AD-2 tandem smooth drum vibratory roller from Waukesha-Pearce Industries, Inc. of Port Arthur for$28,385. BACKGROUND Bids were solicited for the purchase of a tandem smooth drum vibratory roller for use by the Streets and Drainage Division for asphalt road rehabilitation and granular sub-base compaction. Specifications indicated that both front and rear drums were required to vibrate. A roller with this capability allows a task to be completed in half the number of compaction passes increasing productivity and prevents over-rolling the asphalt that can cause splitting, premature failure, and density problems. The following bids were received: VENDOR MODEL BID PRICE United Rentals, Beaumont, TX Stone WP3100D $15,440 Equipment Parts and Service, Beaumont, TX Stone WP3100D $16,153 Waukesha-Pearce Industries, Inc., Port Arthur, TX Bomag BW90AD-2 $28,385 Equipment Parts and Service, Beaumont, TX Stone WP6100 $31,134 Purchase of a tandem smooth drum vibratory roller July 2,2007 Page 2 The Stone WP3100D tandem drum rollers associated with the two(2)apparent lowest bids fail to meet minimum specifications in that they only have a single vibratory drum while dual vibratory drums are required.The Bomag BW90AD-2 proposed by Waukesha-Pearce Industries is the lowest priced equipment that meets all specification. The new tandem roller will replace Unit 3190,a 1987 Bomag tandem roller which has exceeded its useful life and will be disposed of according to the City's surplus property disposal policies. A standard warranty of 1,000 hours or one(1)year is provided for the new equipment.The warranty service will be provided by Waukesha-Pearce Industries. Delivery is expected in approximately sixty(60) days. BUDGETARY IMPACT Funds are available in the Capital Reserve Fund in the amount of$28,385. RESOLUTION NO. WHEREAS, bids were received for the purchase of a tandem smooth drum vibratory roller for the Public Works Department, Streets and Drainage Division; and, WHEREAS, Waukesha-Pearce Industries, Inc., PortArthur, Texas, submitted a bid in the amount of$28,385; and, WHEREAS, City Council is of the opinion that the bid submitted by Waukesha- Pearce Industries, Inc., Port Arthur, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid in the amount of$28,385 submitted by Waukesha-Pearce Industries, Inc., Port Arthur, Texas, for the purchase of a Bomag BW90AD-2 tandem smooth drum vibratory roller for the Public Works Department, Streets and Drainage Division be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Mayor Becky Ames - c ,••,•• City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorne3f-"a � MEETING DATE: July 11, 2007 AGENDA MEMO DATE: June 22, 2007 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Brian Perdue. RECOMMENDATION Council approval of a resolution authorizing the settlement of the claim of Brian Perdue. BACKGROUND Council discussed the settlement of this claim in Executive Session on June 19, 2007. Recommended by City Manager and City Attorney. BUDGETARYIMPACT There are sufficient funds in the Liability Trust Fund to pay the settlement amount as shown: $12,805 RESOLUTION NO. WHEREAS, the claim of Brian Perdue has been discussed in an Executive Session properly called and held Tuesday, June 19, 2007; and, WHEREAS, the Council desires to authorize the settlement of the claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be and he is hereby authorized to settle the claim of Brian Perdue in the amount of Twelve-Thousand Eight-Hundred and Five Dollars ($12,805). PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Mayor Becky Ames - W_ M 11L City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 11,2007 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call ELECTION OF COUNCILMEMBER- WARD I * Consider approval of an ordinance canvassing the results of the Run-off Election for Councilmember-Ward I held June 30, 2007 * Administration of the oath of office * Recess RECONVENE MEETING * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1, 4-8/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a resolution appointing the City Clerk 2. Consider approving a request for a specific use permit to allow a funeral home in a GC-MD (General Commercial-Multiple Family Dwelling)District at 1292 Liberty 3. Consider approving a request for a specific use permit to allow the fabricating of steel components and modules for use by the offshore oil and gas industry in an LI (Light Industrial)District at 1195 Gulf Street 4. Consider approving the purchase of illuminated street signs for installation at various signalized intersections 5. Consider approving the purchase of handheld thermal imaging devices for use in the Police Department 6. Consider approving the purchase of Ballistic Vests and accessories for use in the Police Department 7. Consider approving a payment to Jefferson County related to the renewal of an annual maintenance agreement with Motorola for support of the 800 MHz radio system 8. Consider approving the purchase of a herbicide spray truck body for use in the Parks Division COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Megan Lewis Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. July 11, 2007 Consider approval of an ordinance canvassing the results of the Run-off Election for Councilmember-Ward I held June 30, 2007 IN~* Ci ty Council Agenda da Item IL TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, Interim City Clerk MEETING DATE: July 11, 2007 AGENDA MEMO DATE: July 3, 2007 REQUESTED ACTION: Council to approve an ordinance canvassing the June 30, 2007 Run- Off Election held in the City of Beaumont, Texas to determine who shall be Councdmember for Ward I RECOMMENDATION Council to canvass the results of the June 30, 2007 Run-Off election held in the City of Beaumont, Texas to determine who shall be Councilmember for Ward I. BACKGROUND Election Code §67.003 states that each local canvassing authority shall convene to conduct the local canvass at the time set by the canvassing authority's presiding officer not earlier than the eighth day or later than the eleventh day after the Run-Off election day. Council shall meet and canvass the returns and officially declare the results. This ordinance will canvass the results of the June 30, 2007 Run-Off election to elect one (1) Councilmember for Ward I, held in the Ctiy of Beaumont, Texas. BUDGETARY IMPACT None. PREVIOUS ACTION The Run-Off election was ordered by Ordinance No. 07-056 on May 22, 2007. ORDINANCE NO. 07- ENTITLED AN ORDINANCE CANVASSING THE RESULTS OF THE RUN- OFF ELECTION OF THE CITY OF BEAUMONT, HELD ON THE 30TH DAY OF JUNE, 2007, FOR THE PURPOSE OF ELECTING A COUNCILMEMBER IN WARD I, IN THE CITY OF BEAUMONT. PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. WHEREAS, the City Council of the City of Beaumont, in session, duly called the Run-Off election to be held on the 30th day of June, 2007, and the Run-Off election returns of the votes cast in said Run-Off election should be canvassed for the following official: Official for the office of Councilmember of Ward I. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. THAT, after hereby canvassing said returns of the votes cast in the Run-Off election held on the 30th day of June, 2007, the City Council finds that the votes cast at said Run- Off election for the candidates for said office are as follows: Office of Councilmember Ward I: Votes Percentages Martha "Marty" Craig 947 44.63 Alan B. Coleman 1,175 55.37 Section 2. THAT the results of said City Run-Off election be and the same are hereby declared to have been as set out herein, and the following named person was elected to the office of Councilmember of Ward I subject to the taking of the oath of office as provided by the laws of the State of Texas: For Councilmember Ward I: Alan D. Coleman Section 3. THE City Council of the City of Beaumont further finds that notice of said Run-Off election was duly and properly given as required by law, and that said election was duly held and returns thereof were duly made by the proper officials of said election and in all things according to law. Section 4. THAT if any section, subsection, sentence, clause, or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid or adjudged unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the remaining portions of this ordinance and are hereby declared to be severable; and the City Council of the City of Beaumont, Texas, declares it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, or whether there be one or more parts. Section 5. THAT all ordinances or parts of ordinances inconsistent or in conflict herewith, are, to the extent of such inconsistency or conflict, hereby repealed. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Becky Ames, Mayor - 1 July 11,2007 Consider a resolution appointing the City Clerk City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager ` PREPARED BY: Tyrone E. Cooper, City Attorney<7 MEETING DATE: July 11, 2007 AGENDA MEMO DATE: June 29, 2007 REQUESTED ACTION: Consider a resolution appointing the City Clerk. RECOMMENDATION Administration recommends approval of a resolution appointing the City Clerk. BACKGROUND The City Council considered in executive session the appointment of a city clerk. Mrs. Tina Broussard has been serving as interim City Clerk since her appointment on February 23, 2007. The City Charter states, "the City Council shall appoint a City Clerk and prescribe the duties and compensation of said officer and provide him with such assistance as it may deem necessary. He shall hold office during the pleasure of the Council." The newly appointed City Clerk would receive a base salary of$4,333.34 per month and a cell phone allowance of$50.00 per month. All other benefits extended to civilian employees will continue to be provided as well. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby appoints as the City Clerk of the City of Beaumont effective upon signing of this resolution. BE IT FURTHER RESOLVED that the City Clerk shall receive in compensation a base salary of$4,333.34 per month and a cell phone allowance of$50.00 per month. All other benefits and terms and conditions of employment with the City of Beaumont shall be pursuant to City policy and the Charter of the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11 th day of July, 2007. - Mayor Becky Ames - 2 July 11,2007 Consider approving a request for a specific use permit to allow a funeral home in a GC-MD (General Commercial-Multiple Family Dwelling)District at 1292 Liberty J City Council Agenda Item MR � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: July 11, 2007 AGENDA MEMO DATE: June 19, 2007 REQUESTED ACTION: Council consider a request for a specific use permit to allow a funeral home in a GC-MD (General Commercial-Multiple Family Dwelling)District at 1292 Liberty. RECOMMENDATION The Administration recommends approval of a request for a specific use permit to allow a funeral home in a GC-MD (General Commercial-Multiple Family Dwelling) District at 1292 Liberty. BACKGROUND Kerry Nonette is requesting a specific use permit to allow a funeral home in a GC-MD (General Commercial-Multiple Family Dwelling) District. The property is located at 1292 Liberty. The subject property is partially occupied by a vacant commercial building that formerly housed a doctor's office. Adjacent to the building are two vacant lots that will be converted to parking facilities. Directly across from these lots is another vacant lot that will be converted to a parking area as well. The operations of the funeral home will consist of embalming and other preparations of human remains. It will also serve as a location to meet with the families of the deceased to finalize arrangements and conduct a viewing of the deceased. At times, the funeral home may be used to host a funeral service. Mr. Nonette states that at no time will any cremations, burials or entombments take place on the property. The hours of operation of the business office will be from 8:30 a.m. to 5:30 p.m.,Monday through Friday. Occasionally, a viewing or visitation may last until 9:00 p.m. The chapel area will seat approximately 80 persons. The funeral home will employ four persons. At a Joint Public Hearing held June 18, 2007, the Planning Commission voted 6:0 to approve a request for a specific use permit to allow a funeral home in a GC-MD(General Commercial-Multiple Family Dwelling) District at 1292 Liberty. Recommended by Planning Commission, City Manager, Public Works Director and the Planning Manager. BUDGETARY IMPACT None. ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A FUNERAL HOME IN A GC-MD (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING) DISTRICT LOCATED AT 1292 LIBERTY IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS,the City Council forthe City of Beaumont desires to issue a specific use permit to Kerry Nonette to allow a funeral home in a GC-MD(General Commercial-Multiple Family Dwelling) District located at 1292 Liberty, being Lots 7-10, Block 15 and Lot 3, Block 24 Calder Addition City of Beaumont, Jefferson County, Texas, containing 0.8035 acres, more or less, as shown on Exhibit "A" attached hereto; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit is in the best interest of the City of Beaumont and its citizens: NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That a specific use permit to allow a funeral home in a GC-MD (General Commercial-Multiple Family Dwelling) District located at 1292 Liberty, being Lots 7-10, Block 15 and Lot 3, Block 24, CalderAddition, City of Beaumont, Jefferson County, Texas, containing 0.8035 acres, more or less, as shown on Exhibit"A" attached hereto and made a part hereof for all purposes, is hereby granted to Kerry Nonette, his legal representatives, successors and assigns. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plans attached hereto as Exhibit"B" and Exhibit "C" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above shown shall be in all other respects subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Mayor Becky Ames - File : Request for a specific use permit to allow a funeral home in a GC-MD General Commercial-Multiple Family Dwelling) District N cation: 1292 Liberty Applicant: Kerry Nonette 0 100 200 Feet GC MD Legend BROADWAY ST ® 1888P Q _ z LIBERTY AVE Ni m LL z m LAUREL ST GC 14�D GC Nf EXHIBIT "A" LIGHTING GREEN ` >. AREA S 90°0'0"E 50.00'± 1)THERE ARE THREE FIRE HYDRANTS PLOT PLAN AROUND PROPERTY i A A BLOCK TO THE LEFT SCALE: 1"=30 B)A BLOCK TO THE RIGHT C)ON EWING A BLOCK W TALL WOOD FENCE IN FRONT 2)PARKING LOT 3 BLK 24 315 LIBERTY LOTS 7,8;9, 10,) 25 plus 2 HANDI-CAP CALDER LOT 3) 13 TOTAL 38 plus 2 HANDI-CAP o °o (CAR PAD INCLUDED) DATE: 5-22-07 °a 13 PARKING <$ SPACES @ 9' 2)APPROX AREA 950'SQ.FT. " OF GREEN AREA 0 o 2 WAY c 3)LANDSCAPING SCHEDULE Z DRIVE z CLASS B MULTI-TRUNKED MINIUM OF 3 TRUNKS z OF 1"CLAIPER EACH- 2'-0" -0 A)CRAPE.MYRTLE 8'TO 10'TALL GREEN 2'-O" B)EVERGREEN SHRUBS AREA C)FRING FLOWER A MINIMUIM OF LOT 10 WHEN PLANTED 2'TALL MAINTAINED AT T TALL 4 OR GREATER WHEN MATURE p� 4'WALK 4'WALK DsCAPE AREA 4)PLANT SRUBS 3'FROM ALL DRIVEWAYS « q 2'-0" "C� ,•••N., io 24'-0" GREEN AREA AREA S 90° '0"E 50.00' PROPERTY LINE RT RT BRENDA'S DRAWING RQM NONE17E FUNERAL HOME LIBERTY STREET 1292.LIBERTY STREET BMT.TX. I m' x oa oo` ALLEY LOT PLAN S 90°0'0"E 50.00' °ATE S 90°0'0"E 50.00' S 90°0'0"E 50.00' S 90°0'0"E 50.00' FENC N SCALE: 1"=30' AREA' LE R LIGHTING :=Y- is}:rrrrr,..r`{- =Yir:T�i ROLL GATE. WOOD .fir i:'t!•0% %j '�•?}�•�%r:, :,;'•:'i:.l • FENCE q ARAGE;' In z � 292 LIBERTY ST. ''`'" N ';3;':i ,; k�,,>,}.,r>.} ';r'd:+'{' GREEN ' .�j ::rr; ':>,: i - AREA OT 7,8,9,10 BLK 15 iELECTRI LOT 9 20'-0" LOT 10 ,} META j.: // LOT 8 '-o" 'ALDER $` _HANDICAP RAMP :•{;.j;f. LOT i4a'-0" OUT RE ATE: 5-23-07 {> }{: PORTA U VARIONO :t; := -: }. COCHERE SPACES V-0" 18'-0" OTES: o ;c )THERE ARE THREE FIRE HYDRANTS W AROUND PROPERTY W 3 j w A BLOCK TO THE LEFT -°o - :: { RAMP A BLOCK TO THE RIGHT o ;:i:i' '-4" i o o ON EWING A BLOCK co i; ! s-HANDICAP 12 t � :`i:' 1 STORY BL G. 4 SPACES IN FRONT i PARKING a s1GN:- APPROX AREA 784 4 g 44'X 86'-12'P TE EXIST a, PARKING Z EXITS ; ;. .: i' PROX ROOF T18 aQ 315 LIBERTY �• • LOTS 7,8,9,10,) 25 plus 2 HANDI-CAP : ;, ";;, - `';�r.;t; 7 I ° LIGHTING ° '� LOT 3) 13 W i.ii >::_: ; ,.,... ;., 48'-6" b� TOTAL 38 plus 2 HANDI-CAP '" ;$,{ Y 1 PAR INO • WATER METER `LIGHTED SIGN '>�''➢: I` t1• "e'�' (CAR PAD INCLUDED) 4'}TALL '. PAD 8 2WAY (V a4 :':`:?:':•' ;y: r� GREEN AREA •'i ■ fit''?'; ATTAMATIC IRRIGATION BLDG. STORM DRAIN LK :•ii%? AREA IS OVER 300 SQ.FT. 4 WALK. . CV 4'W DRIVE x'wALK DRIVE 4'WALK «+ ©UsT oy DSCAPE ::.13REE ,'t�REEIJ ?:?,." AREA } DRIVE a:i;: ::?. ,. ;,f, :i, AREA { r AREA ;.;::.-..•.t.. GREEN APPROX AREA 5,554 SQ.FT. 0 0 0 E 5 AREA OF GREEN AREA S 90 00'0"E 50.00' S 9 ° ' " 0. 0' PROPERTY LINE STORM DRAT R : STORM DRAIN T Rr RT LANDSCAPING SCHEDULE CLASS B MULTI-TRUNKED MANHOLE MINIUM OF 3 TRUNKS MANHOLE OF 1"CLAIPER EACH- A)CRAPE MYRTLE 8'TO 10'TALL LIBERTY STREET B)EVERGREEN SHRUBS m C)FRING FLOWER A MINIMUIM OF HOME 2 WHEN PLANTED 2'TALL BRENDA'S DRAWING BOARD MAINTAINED AT T TALL 1292 LIBERTY STREET BMT. f OR GREATER WHEN MATURE _q PLANT SRUBS 3'FROM ALL DRIVEWAYS 0 3 July 11, 2007 Consider approving a request for a specific use permit to allow the fabricating of steel components and modules for use by the offshore oil and gas industry in an LI (Light Industrial) District at 1195 Gulf Street City Council Agenda Item A " IL TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: July 11, 2007 AGENDA MEMO DATE: June 19, 2007 REQUESTED ACTION: Council consider a request for a specific use permit to allow the fabricating of steel components and modules for use by the offshore oil and gas industry in an LI(Light Industrial)District at 1195 Gulf Street. RECOMMENDATION The Administration recommends approval of a request for a specific use permit to allow the fabricating of steel components and modules for use by the offshore oil and gas industry in an LI (Light Industrial)District at 1195 Gulf Street subject to the following condition: • The disabled parking spaces will require signs and access aisles. BACKGROUND Allen Gusten, representing Mad, Ltd., has applied for a specific use permit to allow the fabricating of steel components and modules. The property is located at 1195 Gulf Street. Mr. Gusten states that the steel items that will be fabricated will be used by the offshore oil and gas industry and include piping assemblies,stairways,tanks,vents,platforms and other structures. These items will be fabricated from plate, pipe and structural steel shapes. The manufacturing process will be conducted primarily in the existing building with an occasional need to assemble large components in the area adjacent to the building prior to their shipment. Materials for these projects will be stored in the existing building. Surface preparation and coating will not occur at this location. Manual and machine welding and cutting of material will be involved in the fabrication process. Mr. Gusten states that the subject property was originally used by Harding and Lawler as a steel fabrication facility for over thirty years. In October,2003,the property was purchased and occupied by North Shore Supply Company as a steel storage facility. At a Joint Public Hearing held June 18, 2007, the Planning Commission voted 6:0 to approve a request for a specific use permit to allow the fabricating of steel components and modules for use by the offshore oil and gas industry in an LI(Light Industrial)District at 1195 Gulf Street subject to the following condition: • The disabled parking spaces will require signs and access aisles. Recommended by Planning Commission, City Manager, Public Works Director and the Planning Manager. BUDGETARY IMPACT None. ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW THE FABRICATING OF STEEL COMPONENTS AND MODULES FOR USE BY THE OFFSHORE OIL AND GAS INDUSTRY IN AN LI (LIGHT INDUSTRIAL)DISTRICT LOCATED AT 1 195 GULF STREET, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS,the City Council for the City of Beaumont desires to issue a specific use permit to MAD, Ltd. to allow the fabricating of steel components and modules for use by the offshore oil and gas industry in an LI (Light Industrial) District located at 1195 Gulf Street, being Lots 1-12, Block 3, McFaddin Addition, City of Beaumont, Jefferson County, Texas, containing 1.97 acres, more or less, as shown on Exhibit"A" attached hereto; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit is in the best interest of the City of Beaumont and its citizens subject to the hereinafter described condition; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That a specific use permit to allow the fabricating of steel components and modules for use by the offshore oil and gas industry in an LI (Light Industrial) District located at 1195 Gulf Street, being Lots 1-12, Block 3, McFaddin Addition, City of Beaumont, Jefferson County, Texas, containing 1.97 acres, more or less, as shown on Exhibit "A" and made a part hereof for all purposes, is hereby granted to MAD, Ltd., its legal representatives, successors and assigns subject to the hereinafter described condition: The disabled parking spaces will require signs and access aisles. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Mayor Becky Ames - r i-,ile 1887-P: Request for a specific use permit to allow the fabricating of steel.components — jind modules for use by the offshore oil and gas industry in an EI(Eight Industrial) L.ocation: 1195 Gulf Street Applicant: MAD]Ltd. 0 100 200 Feet;_- Legend AV 6 JIROU GATE w U rn l w E z I w � w H � I Cn a x ( � o� 8 SPACES : i• �..�: •i; •f .: R.•.:•;;:;;; `144 CIO GULF STREET TELEPHONE POLE *Approval subject to the following condition: • The disabled parking spaces will require signs and access aisles. MAD LTD Wm.Y EXHIBIT "B" °""�" ' aw. tool MAUMCIff rz 77701 0 4 July 11, 2007 Consider approving the purchase of illuminated street signs for installation at various signalized intersections uJa City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer; MEETING DATE: July 11, 2007 AGENDA MEMO DATE: July 2, 2007 REQUESTED ACTION: Council consider the purchase of illuminated street signs. RECOMMENDATION Administration recommends authorization for the purchase of approximately 143 Leotek illuminated street signs for $2,300 each and 286 Pelco mounting brackets for $150 each from Lighting Technologies, Inc., of Tomball resulting in an expenditure of approximately$371,800. BACKGROUND The illuminated street signs recently installed in the Downtown area and on the Delaware Street extension have been well received. This positive response has prompted a desire to expand use of the illuminated signs, which not only offer an aesthetically pleasing appearance, but more importantly, offer drivers increased visibility. The new signs will be installed throughout the City at signalized intersections along Interstate 10, Eastex Freeway, Cardinal Drive, Major Drive, and Martin Luther King Parkway. Vendors were asked to submit pricing for approximately 143 Leotek brand illuminated street signs and 286 Pelco brand mounting brackets. Quantities may be adjusted based on the needs of the City. The street signs specified are identical to those currently in use. They are six (6) foot wide single- sided edge-lit rear mounted street signs with white block lettering on a green background.Each sign requires two (2) mounting brackets. The sole bid was received from Lighting Technologies, Inc. of Tomball as follows: Purchase of illuminated street signs July 2, 2007 Page 2 Lighting Technologies, Inc ITEM UNIT PRICE TOTAL PRICE 143 Leotek illuminated street signs $2,300 each $328,900 286 Pelco standard or adjustable brackets $150 each 42,900 TOTAL: $371,800 Delivery is expected in approximately twelve (12)weeks. BUDGETARYIMPACT Funds are budgeted in the Capital Program. RESOLUTION NO. WHEREAS, bids were received for the purchase of illuminated street signs to be installed throughout the City; and, WHEREAS, Lighting Technologies, Inc., Tomball, Texas, submitted a bid in the estimated cost of approximately $371,800 as shown in the unit amounts shown below: ITEM UNIT PRICE TOTAL PRICE 143 Leotek illuminated street signs $2,300 each $328,900 286 Pelco standard or adjustable brackets $150 each 42,900 TOTAL: $371,800 and, WHEREAS, City Council is of the opinion that the bid submitted by Lighting Technologies, Inc., Tomball, Texas„ should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Lighting Technologies, Inc., Tomball, Texas, for the purchase of illuminated street signs to be installed throughout the City in the estimated cost of approximately $371,800 as shown in the unit amounts shown above be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Mayor Becky Ames - 5 July 11, 2007 Consider approving the purchase of handheld thermal imaging devices for use in the Police Department City Council Agenda Item Sim IL TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: July 11, 2007 AGENDA MEMO DATE: July 3, 2007 REQUESTED ACTION: Council consider the purchase of handheld thermal imaging devices for the Police Department. RECOMMENDATION Administration recommends the purchase of twelve (12) thermal imaging devices and accessories through the Houston-Galveston Area Council(H-GAC)Cooperative Purchasing Program at a total cost of$123,586.40, with the equipment to be ordered from GT Distributors of Austin, Texas. BACKGROUND H-GAC is a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. All contracted items have been bid in accordance with the State of Texas procurement statutes. The price of the imaging devices includes an H-GAC administrative fee of$1,826.40. The Bullard S2 handheld thermal imaging devices being purchased are to facilitate the search and acquisition of suspects in an environment of darkness, fog, and other low visibility situations by the Police Department. The S2 device can detect extremely small differences in temperature, so that officers can distinguish people from their immediate surroundings. Most importantly,these devices will allow target acquisition without having to approach closely or exposing the head or torso since it can be used from great distances, around corners, or from covered positions. The equipment to be purchased includes twelve(12)Bullard S2 units,with two(2)batteries,one(1) charger,and one(1)strap for each device. Additional equipment being purchased are two(2)Bullard Monocular eyepieces, two (2)video in/out ports and two (2)Bullard TAC sight glare shields. Purchase of Thermal Imaging Devices July 3, 2007 Page 2 A detailed breakdown of the cost is as follows: Schedule of Proposed Thermal Imaging Device Purchase: Model Quantity Unit Extended Price Price Bullard S2 Unit(includes two (2) 12 $9,975.00 $119,700.00 batteries, charger and strap) Bullard Monocular Eyepiece 2 750.00 1,500.00 Bullard Power and Video in/out 2 150.00 300.00 Port Bullard TAC Sight Glare Shield 2 130.00 260.00 H-GAC fee 1,826.40 Total Cost $123,586.40 BUDGETARY IMPACT The City was awarded the 2006 Port Security Grant by the Department of Homeland Security which will provide seventy-five percent(75%)or$92,689.80 of the funding for this purchase. This funding is on a reimbursement basis. As required by the grant,the City will match twenty-five percent(25%) or $30,896.60 of the purchase. Sufficient funds are available in the Police Department operating budget for this match. 6 July 11,2007 Consider approving the purchase of Ballistic Vests and accessories for use in the Police Department t a,U799iffilij City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: July 11, 2007 AGENDA MEMO DATE: July 3, 2007 REQUESTED ACTION: Council consider the purchase of Ballistic Vests and accessories for the Police Department. RECOMMENDATION Administration recommends the purchase of sixty-three(63)Protech Titan Molle Ballistic Vests and accessories through the BuyBoard contract at a total cost of$133,483.50, with the equipment to be ordered from GT Distributors of Austin, Texas. BACKGROUND The Texas Local Government Purchasing Cooperative's BuyBoard offers products and services that have been submitted for competitive bidding as outlined by state statute. GT Distributors is currently contracted with BuyBoard to provide Protech ballistic vests to members of the purchasing cooperative. Membership in the BuyBoard is open to school districts, municipalities, counties, and nonprofit organizations throughout Texas. The City of Beaumont's membership in the purchasing cooperative was previously approved by City Council. By participating in the cooperative, members can reduce the number of bids processed as well as take advantage of volume discounts. The purchase of the Ballistic vests and accessories will enhance officer safety. The departments within the Special Services Division that will receive this equipment are the Special Response Team, Narcotics, SWAT and the Tactical Operations. The vests and accessories to be purchased,with their associated costs, are as follows: Purchase of Ballistic Vests and Accessories Purchase July 3, 2007 Page 2 Schedule of Proposed Ballistic Vests and Accessories Purchase: Model Quantity Unit Extended Price Price Protech Titan PT300 Molle Vest 62 $1,237.95 $76,752.90 Protech Titan PT300 Molle Vest 1 1,297.95 1,297.95 Protech Ballistic Yoke 63 240.45 15,148.35 Protech six pocket set 64 124.95 71996.80 Protech upper arm protector 22 240.45 5,289.90 Protech groin protector 22 219.45 4,827.90 Protech poly plate 22 607.95 13,374.90 Protech combat helmet 24 366.45 8,794.80 Total Cost $133,483.50 BUDGETARY IMPACT Funding for these items will be divided between the 2006 Port Security Grant and the 2006 Law Enforcement Terrorism Prevention Program(LETPP). A total of$71,510.40 will be funded by the LETPP. This grant does not require matching funds. The balance of$61,973.10 will be funded by the Port Security Grant. The City was awarded the 2006 Port Security Grant by the Department of Homeland Security which will provide seventy-five percent (75%) or $46,479.83 for this purchase. This funding is on a reimbursement basis. As required by the grant,the City will match twenty-five percent(25%)or$15,493.27 of the purchase. Sufficient funds are available in the Police Department operating budget for this match. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of sixty-three (63) Protech Titan Molle Ballistic Vests and accessories from GT Distributors, Austin, Texas, through the Texas Local Government Purchasing Cooperative's BuyBoard in the unit amounts shown below at a total cost of $133,483.50: a Protech Titan PT300 Molle Vest 62 $1,237.95 $76,752.90 Protech Titan PT300 Molle Vest 1 1,297.95 1,297.95 Protech Ballistic Yoke 63 240.45 15,148.35 Protech six pocket set 64 124.95 7,996.80 Protech upper arm protector 22 240.45 5,289.90 Protech groin protector 22 219.45 4,827.90 Protech poly plate 22 607.95 13,374.90 Protech combat helmet 24 366.45 8,794.80 Total Cost $133,483.50 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Mayor Becky Ames - 7 July 11, 2407 Consider approving a payment to Jefferson County related to the renewal of an annual maintenance agreement with Motorola for support of the 800 MHz radio system City Council Agenda Item mmI MMUW c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Chief Technology Officer MEETING DATE: July 11, 2007 AGENDA MEMO DATE: July 3, 2007 REQUESTED ACTION: Council consider approval of a payment to Jefferson County for the renewal of an annual maintenance agreement with Motorola. RECOMMENDATION Administration recommends payment of an invoice to Jefferson County for the renewal of an annual maintenance agreement with Motorola for support of the 800 MHz radio system in the amount of $144,402.66. BACKGROUND The 800 MHz radio system is used by EMS,Fire,Police and numerous other departments throughout the City for daily communications. The purchase is exempt from competitive bidding since it is available from only one(1) source having exclusive rights to maintain the radio infrastructure. The maintenance agreement provides for constant monitoring ofthe radio system and 911 dispatch centers as well as dispatching of repair personnel with replacement parts when required. The 800 MHz radio system is shared with Jefferson County and the annual cost of the maintenance contract is split equally between Jefferson County and the City of Beaumont. Jefferson County has rendered payment directly to Motorola for the entire annual maintenance contract in the amount of $288,805.32. The agreement is for an annual period from May 1, 2007 - April 30, 2007. h BUDGETARYIMPACT Funding is budgeted for fiscal year 2007 as follows: General Fund $135,738.50 Water Fund 8,664.16 TOTAL: $144,402.66 JEFFERSON COUNTY INVOICE 1149 PEARL 7TH FLOOR BEAUMONT, TX 77701 SERVICES PROVIDED FOR: City of Beaumont 'INVOICE DATEI 5/1/2007 801 Main Beaumont,Texas 77701 Attn: Bart Bartkowiak 1 1/2 Share of Motorola billing for Maintenance 144,402.66 $144,402.66 Agreement for 5/1/2007-4/30/2003. Total amount due on invoice 78056164 was$288,805.32 (See attached copy of invoice from Motorola for detail charges) 144,402.66 $144,402.66 Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAY THIS Call: Walter Billingsley JEFFERSON COUNTY AMOUNT (409) 835-8411 1149 PEARL 7TH FLOOR BEAUMONT, TX 77701 MOTOROLA INVOICE Page 1 of 3 TOTAL INVOICE AMOUNT: $288.805.32 1307 E. Algonquin Rd Schaumburg, IL 60196 MOTOROLA INVOICE NUMBER: 78056164 INVOICE DATE: 05/01/2007 Visit our web site at: www.motorola.com PAYMENT DUE: UPON RECEIPT CUSTOMER ACCOUNT NUMBER: 1011951705 0001 PURCHASE ORDER DATE: YOUR P.O.#: 973 BILLTO JEFFERSON COUNTY SHERIFF'S DEPT 1001 PEARL ST D'/� vwvj BEAUMONT, TX 77703 For questions concerning this Invoice please contact Motorola at: 1-800-422-4210 00001-00001-00001 Payment Terms: NET ON RECEIPT Motorola Federal Tax Id: 36-1115800 Sales Order Number: 500001006441 Invoice Detail Dur(Mo.) Model Number Description Qty Unit Price Amount BILLING FOR YOUR SERVICE AGREEMENT SERVICE PERIOD FROM 01-MAY-07 TO 30-APR-08 MOTOROLA CONTRACT # S00001006441 RN19-FEB-07 SERVICES CONTRACTED: SVC01SVC1101C INFRASTRUCTURE REPAIR WITH ADV REPL 12 SVC676AB QUANTAR 5 67.80 4,068.00 SVC01SVC1102C DISPATCH SERVICE 12 SVC234AA ENH: SMARTZONE SITE 1 16.06 192.72 12 SVC235AA ENH: SMARTZONE STATION 5 3.74 224.40 SVCOISVC1405C NETWORK PREVENTATIVE MAINTENANCE A 12 SVC212AA ENH: GROUND ACCESSIBLE STATION 5 12.88 772.80 12 SVC850AA SITE PM ACCESS A 1 12.88 154.56 SVC01SVC1413C ONSITE INFRASTRUCTURE RESPONSE SERVICE - PREMIER OP 12 SVC21BAC SITES-NONCONVENTIONAL 1 249.31 2,991.72 (Continued on Next Page) Detach here and return bottom portion with your payment. IM1A - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - INVOICE NUMBER CUSTOMER ACCOUNT NUMBER PAYMENT DUE Payment Coupon 78056164 1011951705 0001 UPON RECEIPT Invoice Total Amount Paid $288 805.32 <F w'i..r °�a ..-.:> '=k_.�:i F ....},ar;. _ ....._ Send Payment To: JEFFERSON COUNTY SHERIFF'S DEPT ©1001 PEARL ST MOTOROLA BEAUMONT, TX 77703 P.O. Box 404059 ATLANTA, GA 30384-4059 0708000506010604 1011951705 0001 0000 050107 0028880532 08 MOTOROLA INVOICE Page 2 Of 3 TOTAL INVOICE AMOUNT: $288,805.32 1307 E. Algonquin Rd Schaumburg, IL 60196 MOTOROLA INVOICE NUMBER: 78056164 INVOICE DATE: 05/01/2007 Visit our web site at:www.motorola.com PAYMENT DUE: UPON RECEIPT CUSTOMER ACCOUNT NUMBER: 1011951705 0001 PURCHASE ORDER DATE: YOUR P.O.#: BILLTO JEFFERSON COUNTY SHERIFF'S DEPT 1001 PEARL ST BEAUMONT, TX 77703 For questions concerning this Invoice please contact Motorola at: 1-800-422-4210 00002-00001-00001 Payment Terms: NET ON RECEIPT Motorola Federal Tax Id: 36-1115800 Sales Order Number: S00001006441 Invoice Detail (Continued) Dur(Mo.) Model Number Description Qty Unit Price Amount 12 SVC219AC STATIONS 5 112.19 6,731.40 SVC01SVC1623C INFRASTRUCTURE SOFTWARE INSTALLATION 12 SVC131AC SMARTZONE PRIME SITE(S) 1 495.67 5,948.04 12 SVC131AD SMARTZONE REMOTE SITES) 3 99.21 3,571.56 12 SVC219AH STATIONS) 23 24.89 6,869.64 12 SVC220AJ OPERATOR POSITIONS) 1ST ONE 1 198.51 2,382.12 12 SVC220AK EA. ADD OPERATOR POSITIONS) 8 24.89 2,389.44 12 SVC220AK EA. ADD OPERATOR POSITION(S) 1 24.95 299.40 12 SVC261AC CONVENTIONAL SITES 1 198.42 2,381.04 12 SVC262AC CONVENTIONAL STATIONS 5 24.89 1,493.40 12 SVC548AA NETWORK CONTROLLER (FULL VISION) 2 198.42 4,762.08 SVC01SVC2007C SP - ONSITE INFRASTRUCTURE RESPONSE 12 GOLD SERIES ELITE 10 104.50 12,540.00 12 QUANTAR'STATION 28 117.53 39,490.08 12 SITES) 8 261.25 25,080.00 SVC015VC2008C SP - NETWORK PREVENTATIVE MAINTENAN 12 GOLD SERIES ELITE 10 9.33 1,119.60 12 QUANTAR STATION 28 9.33 3,134.88 12 SITES) 1 9.33 111.96 SVCOIJVC2009C SP - NETWORK MONITORING 12 GOLD SERIES ELITE 10 8.00 960.00 12 NETWORK(S) 1 1,220.96 14,651.52 12 QUANTAR STATION 28 16.26 5,463.36 12 SITES) 5 37.50 2,250.00 SVCOISVC2011C SP - DISPATCH SERVICES 12 GOLD SERIES ELITE 10 8.00 960.00 12 QUANTAR STATION 28 7.08 2,378.88 12 SITE(S) 5 30.42 1,825.20 12 SITE(S) 3 76.58 2,756.88 SVCO2SVC0003C SP - SOFTWARE SUBSCRIPTION 12 MOSCAD RTU 1 1,625.00 19,500.00 SVCO2SVC0029C SP - INFRASTRUCTURE REPAIR/ADVANCED MOTOROLA INVOICE Page 3 of 3 TOTAL INVOICE AMOUNT: $288,805.32 1307 E. Algonquin Rd Schaumburg, IL 60196 MOTOROLA INVOICE NUMBER: 78056164 INVOICE DATE: 05/01/2007 Visit our web site at: www.motorola.com PAYMENT DUE: UPON RECEIPT CUSTOMER ACCOUNT NUMBER: 1011951705 0001 PURCHASE ORDER DATE: YOUR P.O.it: BILLTO JEFFERSON COUNTY SHERIFF'S DEPT 1001 PEARL ST BEAUMONT, TX 77703 For questions concerning this Invoice please contact Motorola at. 1-800-422-4210 00003-00001-00001 Payment Terms: NET ON RECEIPT Motorola Federal Tax Id: 36-1115800 Sales Order Number: 500001006441 Invoice Detail (Continued) Dur(Mo.) Model Number Description Qty Unit Price Amount 12 GOLD SERIES ELITE 10 121.30 14,556.00 12 QUANTAR STATION 28 71.75 24,108.00 12 SITE(S) 5 126.30 7,578.00 T5767C SMARTZONE SOFTWARE SUBSCRIPTION 12 0162AA ENH: NUMBER OF REPEATERS 28 30.01 10,083.36 12 Q355AA ENH: NUMBER OF SITES 4 375.21 18,010.08 12 T5767—OPT SMARTZONE SOFTWARE SUBSCRIPTION 1 2,251.30 27,015.60 T5803C CONSOLE SOFTWARE SUBSCRIPTION 12 X05AA ENH: NUMBER OF OPER POSN 10 83.33 9,999.60 SUBTOTAL 288,805.32 PLEASE PAY THIS AMOUNT (PAYMENT DUE: UPON RECEIPT) 288,805.32 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the payment of an invoice in the amount of $144,402.66 to Jefferson Countyforthe renewal of an annual maintenance agreement with Motorola for support of the 800 MHz radio system used by EMS, Fire, Police and numerous other departments throughout the City for daily communications. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Mayor Becky Ames - 8 July 11 2007 Consider approving the purchase of a herbicide spray truck body for use in the Parks Division go ft- W� 6... City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: July 11, 2007 AGENDA MEMO DATE: July 2, 2007 REQUESTED ACTION: Council consider the purchase of a herbicide spray truck body for the Parks Division. RECOMMENDATION Administration recommends authorization for the purchase of a herbicide spray truck body from Cibolo Sprayers, Inc. of Brady, Texas for$58,889.20. BACKGROUND In April,Council approved the purchase of a 2007 GMC 2-ton cab and chassis for use by the Parks Division as part of a cab-over spray truck used to spray herbicides on roadsides,ditches,rights-of- way,and medians. The new unit requires the installation of a roadside vegetation spraying system. Bids were solicited from ten(10)vendors for the spraying system.The following bids were received: VENDOR MODEL PRICE Norstar Industries Norstar RSS-725-D3 $58,406.28 Headland, AL Cibolo Sprayers, Inc. Cibolo CM725-2/28-11HPH $58,889.20 Brady, TX Both the Norstar and Cibolo model spraying systems meet minimum specifications. Texas law requires that out-of-state bids from states that grant resident bidder preferences be evaluated in the same manner that a Texas bidder would be evaluated in that state.This process of evaluating out-of- state bids is known as "reciprocity." The State of Alabama statutes provide that a bid shall be Herbicide Spray Truck Body July 2,2007 Page 2 awarded to an Alabama resident bidder as long as their bid is no more than 5%greater than the bid of the out-of-state lowest bidder.The bid from Cibolo Sprayers of Texas is less than 1%greater than the bid from Norstar Industries of Alabama. Thus, the bid from Cibolo Sprayers must be given preference over the bid from Norstar Industries in compliance with the Texas reciprocity statute. Cibolo Sprayers will provide all labor, equipment,and transportation necessary for the installation of the spraying system at their facility.The system includes features such as computerized chemical injection and spray controls, front spray booms, a 725-gallon water tank, and three (3) chemical tanks. Onsite training will be provided for City personnel by the manufacturer. A standard twelve (12) month manufacturer's warranty is provided with the system. Delivery is expected in approximately ninety(90)days. The new spray truck is replacing Unit 3218, a 1991 Ford 476 spray truck which has exceeded its useful life and will be disposed of according to the City's surplus property disposal policies. BUDGETARY IMPACT Funds are available in the Capital Reserve Fund. RESOLUTION NO. WHEREAS, bids were received for the purchase of a herbicide spray truck body for use by the Parks Division; and, WHEREAS, Cibolo Sprayers, Inc., Brady, Texas, submitted a bid in the amount of $58,889.20; and, WHEREAS, City Council is of the opinion that the bid submitted by Cibolo Sprayers, Inc., Brady, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid in the amount of $58,889.20 submitted by Cibolo Sprayers, Inc., Brady, Texas, for the purchase of a herbicide spray truck body for use by the Parks Division be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 11th day of July, 2007. - Mayor Becky Ames -