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HomeMy WebLinkAboutPACKET JUN 12 2007 Citq of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JUNE 12, 2007 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments William Sam would be appointed to the Community Development Advisory Committee. The term would commence June 12, 2007 and expire June 11, 2009. (Councilmember Jamie D. Smith) Georgine Guillory would be appointed to the Community Development Advisory Committee. The term would commence June 12, 2007 and expire June 11, 2009) (Councilmember Jamie D. Smith) Georgine Guillory would be appointed to the Small Business Advisory Committee. The term would commence June 12, 2007 and expire June 11, 2009. (Councilmember Jamie D. Smith) Gracie Middleton would be appointed to the Library Commission. The term would commence June 12, 2007 and expire June 11, 2009. (Councilmember Jamie D. Smith) Raymond Ambres would be reappointed to the Community Development Advisory Committee. The current term would expire December 8, 2008. (Mayor Becky Ames) Lee Acevedo would be reappointed to the Construction Board of Appeals (Building). The current term would expire January 24, 2012. (Mayor Becky Ames) Frank Messina would be reappointed to the Convention and Tourism Advisory Board. The current term would expire February 15, 2009. (Mayor Becky Ames) Ann Rothkamm would be reappointed to the Convention and Tourism Advisory Board. The current term would expire February 10, 2009. (Mayor Becky Ames) Bonnie Cokinos would be reappointed to the Convention and Tourism Advisory Board. The current term would expire February 10, 2009. (Mayor Becky Ames) A) Authorize the City Manager to execute letters of understanding with C. Johnnie on the Spot, Inc., Beaumont Coca-Cola Bottling Company, Aggreko, Lighthouse Energy Service, NES Rentals, and Cummins Southern Plains who would provide resources to the City of Beaumont during a declared disaster B) Authorize the City Manager to execute an Interlocal Agreement with Jefferson County and Garner Environmental Services, Inc. C) Authorize a request to amend the contract with SunGard HTE OSSI, Inc., the Beaumont Police Department's current software vendor, to acquire an additional Public Safety software module D Authorize a contract to refurbish three 3 elevators located in City Hall and the Civic ( ) tY Center E) Authorize the acceptance of two (2) fifteen(15) foot wide sanitary sewer easements across property near the intersection of Chamberlain and College Streets to serve the Dollar General Store at 5450 College F) Approve Change Orders for the Municipal Athletic Complex Softball Lighting Project G) Approve the purchase and installation of chain link fencing at the Police Department Training Facility H) Approve a resolution opposing Terminal Radar Approach Control (TRACON) changes, proposed by the Federal Aviation Administration, affecting the Southeast Texas Regional Airport A City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 8, 2007 REQUESTED ACTION: Council consider authorizing the City Manager to execute letters of understanding with C. Johnnie on the Spot, Inc., Beaumont Coca-Cola Bottlin g Company, gg Com an A reko Lighthouse Energy Service, NES Rentals, and Cummins Southern Plains who would provide resources to the City of Beaumont during a declared disaster. RECOMMENDATION Administration recommends approval. BACKGROUND The City ofBeaumont's Emergency Preparedness Plan for the upcoming hurricane season identified resources that would be needed in the event of a declared disaster. Informal bids were solicited for portable toilets, bottled water, and generators. The detail of each letter of understanding is as follows: Johnnie on the Spot, Inc.,will furnish and deliver approximately fifty(50)portable toilet units to the City of Beaumont seventy-two(72)hours prior to the expected landfall of a hurricane. The City will pay$20.00 per week for each unit requested. Beaumont Coca-Cola Bottling Company will furnish and deliver bottled water as needed to City facilities in the event of a declared disaster. The City will pay$5.25 per case of 24(16.9 oz. bottles) and $4.80 per case for 24 (12 oz bottles)requested. The City has a contract with Garner Environmental Services, Inc., to furnish emergency standby products and services in the event of a declared disaster. The products include emergency Letters of Understanding June 5, 2007 Page 2 generators needed in the aftermath of a disaster. Bids were solicited from other companies for emergency generators to be rented in the event Garner Environmental Services, Inc., is unable to provide all generators required. Bids were received from Aggreko of Beaumont, NES Rentals of Nederland,Lighthouse Energy Service of Manvel and Cummins Southern Plains of Houston,all of Texas, for rental rates, price not to exceed, of various sizes of generators. Bid tabulations are attached. Letters of understanding are being entered into with each company to give the City ample options for obtaining generators if needed. The City will pay rental rates as stated in the bid tabulations. The City is not bound to rent generators from each company if other sources are available. BUDGETARYIMPACT The budgetary impact of enacting these letters of understanding is contingent upon the occurrence of a declared disaster and the degree of resources needed at that time. BID TABULATION: RENTAL OF GENERATORS FOR EMERGENCY SERVICES BID OPENING DATE: WEDNESDAY, MAY 2, 2007 @ 10:00 AM BID NUMBER: L10307-02 City nd/ State Cummins Houston TX Plains Beaumont,t� ]I�Light House Energy Serva� NES Rentals TX Manvel, TX Nederland, TX Fax Number 713.679.7774 409.866.0434 - �� 281.431.6268 409.721.3481 Jj -- Monti Rent Jam- Monthly Rent Monthly Rent ] Monthly Rent - - - 1 F - -- _ $52,000.00 - r - _ -- - - - NO BIDS,. - - 1000KW $30,492.00 $26,300.00 1250KW - $33,264.00 $48,500.00 $48,000.0011 NO BIDII - - 750KW - - ----�'� -- $23,100.00 _ - --- $21 000.00 �. - _ $29,000.00'- �1 _ NO BID, ._ 44,722.00 $49,500.00 $62 000.00 $18 500.00 -$15510 00 - -- �I - - NO BID 500KW $11,000.00, NO BID - - - - - - $8,500.00 - ,7 _- - NO BID' 300KW - _ '' $9,780.00 $10 -265KW - $7,620.00 $9,780.00 $9,500.00 NO BID 235KW $6,750.00 $9,780.00 ,r _ _ _ __ $4,700.00 200KW $6,000.001- 6,000.00 $7 320.00 $9,500.00 $4,300.00 150KW $5,300.00 $7, 500.00 $3,600.00' -li -- - 100.00 -- - $55310.00 $5,500.00 $3,200.00 100KW - $4,725.00 $5,310.00 $4,680.00 $3,000.00' 75KW $31 100.00 - $3,990.00 _ $4 680.00 � - - NO BID _ 70KW _ _ $3,000.00 $3,990.00 j $4,000.001 NO BID -- 60KW $2,550.00 $3,240.00 $4,000.00 $2,250.00 - 45KW - -- - $3,240.00 $2,780.00' $1,750.00" - NO BID - - 35KW $1,770.00 , 25KW -- NO BID - - - = - $2'970.0011 $2 780.00 - - $1 650.0; $2 430.00 - -- $2560.00 - - - $11 40 ' IF- RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to execute letters of understanding with C. Johnnie on the Spot, Inc., Beaumont Coca-Cola Bottling Company, Aggreko, Lighthouse Energy Service, NES Rentals, and Cummins Southern Plains to provide resources to the City of Beaumont during a declared disaster. The letters of understanding are substantially in the forms attached hereto as Exhibits "A" through "F" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - ��� 7 IL City of Beaumont May 25, 2007 Ruth Trahan C. Johnnie on the Spot, Inc. P.O. Box 1583 Nederland, TX 77627 Re: Letter of Understanding for providing portable toilets to City Facilities in event of a declared disaster Dear Ms. Trahhan: This letter of understanding executed this 25th day of May ,2007,between the City of Beaumont ("City") and C. Johnnie on the Spot, Inc. ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-04 submitted by Contractor for furnishing and delivering approximately fifty (50) portable toilet units to the City of Beaumont 72 hours prior to expected landfall of a hurricane, the City will pay$20.00 per week for each unit requested. The City retains the right to adjust quantities by increasing or decreasing, as needed. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers,agents and employees from and against any liability claim, cause of action, damages,personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Bo) 14-3827 EXHIBIT "A" C. Johnnie on the Spot, Inc. May 25, 2007 Pam This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March 1"to February 28`x. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: C. JOHNNIE ON THE SPOT,INC. By: Title: Date: ML City of Beaumont May 25, 2007 Robert Marshall Beaumont Coca-Cola Bottling Company 11450 Eastex Freeway Beaumont, TX 77708 Re: Letter of Understanding for providing bottled water to City Facilities in event of a declared disaster Dear Mr. Marshall: This letter of understanding executed this 25th day of Mai%,2007,between the City of Beaumont ("City") and Coca-Cola Bottling Company("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be P rovided to the City by Contractor. In consideration of Bid Li0307-05 submitted by Contractor for furnishing and delivering bottled water as needed to City facilities in the event of a declared disaster, the City will pay$5.25 per case of 24(16.9 oz.bottles)and$4.80 per case for 24(12 oz.bottles)requested.The City retains the right to adjust quantities by increasing or decreasing, as needed. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers,agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Box '°" EXHIBIT "B" Coca-Cola Bottling Company MU 25, 2007 Pam This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March 1"to February 28t''. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: COCA-COLA BOTTLING CO. By: Title: Date: � W 7 City of Beaumont May 25, 2007 David Dickert Aggreko 1185 Montrose Beaumont, TX 77707 Re: Letter of Understanding for providing generators to City Facilities in event of a declared disaster Dear Mr. Dickert: This letter of understanding executed this 25th day of Mav ,2007,between the City of Beaumont("City") and Aggreko ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-02 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing, as needed. The City is not bound to rent generators from Aggreko in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers,agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Box 3"' ------3827 EXHIBIT "C" Aggreko May 25, 2007 Pale This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March 1 S`to February 28`h. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT,TEXAS By: Title: Date: AGGREKO By: Title: Date: M n, City of Beaumont May 25, 2007 M. Robinson Lighthouse Energy Service PO Box 0938 Manvel, TX 77578 Re: Letter of Understanding for providing generators to City Facilities in event of a declared disaster Dear Mr. Robinson: This letter of understanding executed this 25th day of M4Y , 2007,between the City of Beaumont("City") and Lighthouse Energy Service Co. ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-02 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing,as needed. The City is not bound to rent generators from Lighthouse Energy Service in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers,agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Bo: - - —04-3827 EXHIBIT "D" Lighthouse Energy Service Co. May 25, 2007 Page? This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March V to February 28`''. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT,TEXAS By: Title: Date: LIGHTHOUSE ENERGY SERVICE CO. By: Title: Date: City of Beaumont May 25, 2007 Paul Ashlock NES Rentals 5425 Twin City Hwy Nederland, TX 77627 Re: Letter of Understanding for providing generators to City Facilities in event of a declared disaster Dear Mr. Ashlock: This letter of understanding executed this 25th day of Maw, 2007,between the City of Beaumont("City") and NES Rentals ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-02 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing, as needed. The City is not bound to rent generators from NES Rentals in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers, agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Box 3827 • '227 EXHIBIT "E" NES Rentals May 25, 2007 paw This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March V to February 28`''. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: NES RENTALS By: Title: Date: �i City of Beaumont May 25, 2007 Mark Commins Cummins Southern Plains 7045 N. Loop East Houston, TX 77028 Re: Letter of Understanding for providing generators to City Facilities in event of a declared disaster Dear Mr. Commins: This letter of understanding executed this 25th day of May ,2007,between the City of Beaumont("City") and Cummins Southern Plains ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-02 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing, as needed. The City is not bound to rent generators from Cummins in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers, agents and employees from and against any liability claim, cause of action, damages,personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Box 3827 • Bea„mn— Tp— 7770 IR27 EXHIBIT "F" Cummins Southern Plains May 25, 2007 paw This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-I). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March 1St to February 28th. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: CUMMINS SOUTHERN PLAINS, LTD. By: Title: Date: B nCity Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, of Public Works MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 1, 2007 REQUESTED ACTION: Council authorize the City Manager to execute an Interlocal Agreement with Jefferson County and Garner Environmental Services, Inc. RECOMMENDATION Administration recommends that Council authorize the City Manager to execute an Interlocal Agreement with Jefferson County for Emergency Standby Products and Services. BACKGROUND On May 23, 2006, Council authorized the execution of a multi-year contract with Garner Environmental Services, Inc. of Deer Park, Texas to provide standby products and services in the event of a disaster. The contract commenced on May 23, 2006 and expires on May 23, 2011. The contract between the City of Beaumont and Garner Environmental includes a provision for another governmental entity to "piggy-back" for the same services. Jefferson County desires to enter into such an agreement. A copy of the Interlocal Agreement is attached for your review. Garner Environmental will provide various equipment and supplies to contracted entities during and after a disaster such as emergency generators, fuel, food, water, rest stations, etc. BUDGETARYIMPACT There is no cost associated with the Interlocal Agreement. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to execute an Interlocal Agreement with Jefferson County and Garner Environmental Services, Inc.,for emergency standby products and services. The Interlocal Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - STATE OF TEXAS § § INTERLOCAL AGREEMENT COUNTY OF JEFFERSON § (Emergency Standby Services) WHEREAS, Jefferson County, Texas, by and through its Commissioners' Court as authorized by Chapter 791 of the Local Government Code and the City of Beaumont, Texas, for the benefit of the citizens they serve, desire to enter into a contract to provide certain services and goods that may be necessary for the citizens of Jefferson County in the event of an emergency, and; WHEREAS, the City of Beaumont, Texas, has previously entered into, and may in the future enter into, contractual agreements with various vendors and service providers to make emergency services available for its citizens pursuant to Chapter 418 of the Government Code, and; WHEREAS, Section 791.025 of the Texas Government Code provides that a local government such as Jefferson County may enter into a contract with another local government such as the City of Beaumont, Texas to purchase goods and services and by so doing satisfy the requirements of the Texas Purchasing Act, Local Government Code Chapter 262; Now therefore, know all men by these presents: Jefferson County, Texas and the City of Beaumont, Texas hereby agree as follows: 1. The City of Beaumont agrees to allow and to facilitate, to the extent permitted by its contracts with various providers of emergency goods and services, Jefferson County, acting through its authorized representative(s), to purchase such goods and services as may from time to time be required in the event of an emergency. 2. On request the City of Beaumont agrees to provide copies of current contracts it has approved for the provision of emergency services. 3. The City of Beaumont shall have no duty pursuant to this agreement to be responsible for the provision of goods or services nor shall it be responsible for the payment of goods and services requested by Jefferson County. Jefferson County agrees to pay promptly as provided by law any of the vendors who provide goods or services to Jefferson County pursuant to this agreement. 4. This agreement shall be effective on the date of its execution and may be terminated by the mutual consent of the parties hereto. 5. This agreement shall be construed according to the laws of the State of Texas. Nothing in this agreement shall be construed to create the existence of an agency relationship between the parties. Any employee of a party performing services EXHIBIT "A" 1 Page Two. Interlocal Agreement- Jefferson County and City of Beaumont(Emergency Standby Services) pursuant to this agreement shall not be deemed to be the agent of the party receiving services under this agreement. 6. This agreement shall be effective on the date signed by the last party to execute the same. Executed by Jefferson County Executed by the City of Beaumont On the day of May, 2007. On the day of May, 2007 Ronald L. Walker Jefferson County Judge Attest: Carolyn Guidry Jefferson County Clerk City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Chief Technology Officer4xo MEETING DATE: June 12, 2007 AGENDA MEMO DATE: May 29, 2007 REQUESTED ACTION: Council consider authorizing a request to amend the contract with SunGard HTE OSSI, Inc., the Beaumont Police Department's current software vendor, to acquire an additional Public Safety software module. RECOMMENDATION Administration recommends the purchase and installation of an equipment inventory tracking and maintenance program for the Beaumont Police Department from SunGard HTE OSSI, Inc. in the amount of$8,500.00. BACKGROUND The new software module will track inventory issued to officers by the Police Department. The module allows officers to electronically request specific equipment items, alerts the Quartermaster at Police when items fall below reorder points,utilizes bar coding to facilitate the order filling process and provides reporting on equipment use, maintenance, and expiration. This purchase is a sole source in the amount of$8,500.00. It interfaces and is part of the existing public safety software vendor's system, SunGard HTE OSSI, Inc.. BUDGETARY IMPACT Funding in the amount of$8,500.00 is available from the Buffer Zone Protection Program Grant which requires no matching funds. Quartermaster Software Module $8,500.00 Buffer Zone Protection Program Grant ($8,500.00) City Funds 0 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THATthe City Council hereby authorizes an amendment to the contract with SunGard HTE OSSI, Inc., authorized by Resolution No. 05-268 on December 20, 2005, for the purchase and installation of an equipment inventory tracking and maintenance program for the Beaumont Police Department,said amendment authorizing the acquisition of an additional Public Safety software module for$8,500. Funds from the Buffer Zone Protection Program Grant shall be used for this purchase. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - D ,••.•• City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager .ap PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 1, 2007 REQUESTED ACTION: Council authorize a contract to refurbish three (3) elevators. RECOMMENDATION Administration recommends that Council authorize Schindler Elevator Company to furnish all labor, material and equipment to refurbish three(3)elevator cabs located in City Hall and the Civic Center. BACKGROUND Schindler Elevator Company is currently the City's contracted service provider for elevator maintenance. Although the mechanical condition of each elevator has been upgraded as needed,the interior cabs are in poor condition as they are original to the construction of both buildings. This upgrade would provide new interior laminate paneling,new modular ceiling with low voltage lighting, and new hand rails. The cost to refurnish the two elevators in City Hall is $24,986 and $11,878 for the Civic Center elevator. The total cost to refurbish all three elevators is $36,864. Work will commence within thirty(30) days. BUDGETARYIMPACT Funds are available in the Capital Reserve Fund. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby authorizes Schindler Elevator Company to furnish all labor, material and equipment to refurbish three (3) elevator cabs located in City Hall and the Civic Center at a total cost of$36,864. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - E P.. City Council Agenda Item g c TO: City Council FROM: Kyle Hayes, City Manager .�w PREPARED BY: Tom Warner, Public Works Director MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 5, 2007 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of two (2) fifteen(15) foot wide sanitary sewer easements across property near the intersection of Chamberlain and College Streets to serve the Dollar General Store at 5450 College. RECOMMENDATION Administration recommends acceptance of the above named easements. BACKGROUND The owners of the properties listed below, have agreed to convey two (2) fifteen (15) foot wide Sanitary Sewer Easements to the City of Beaumont: One (1) fifteen(15) foot wide Sanitary Sewer Easement— 0.0640 acre tract out of Lot 24, Block 3, Caldwood Acres Addition Owner: Larry C. Wolff One (1) fifteen (15) foot wide Sanitary Sewer Easement— 0.0421 acre tract out of Lot 24, Block 3, Caldwood Acres Addition Owners: Tommy J. Saleme and Betty Jane Saleme The easements are to be used to provide sanitary sewer service to the new Dollar General Store. BUDGETARY IMPACT None. engdollar-general college-ib.wpd 5 June 2007 RESOLUTION NO. WHEREAS, the owners of the properties listed below have agreed to convey to the City of Beaumont two (2) fifteen foot (15') wide sanitary sewer easements across each property, near the intersection of Chamberlain and College Streets, as shown on Exhibits "A" and "B" attached hereto, to serve the Dollar General Store at 5450 College Street, described as follows: One (1) fifteen (15) foot wide Sanitary Sewer Easement— 0.0640 acre tract out of Lot 24, Block 3, Caldwood Acres Addition Owner: Larry C. Wolff One (1) fifteen (15) foot wide Sanitary Sewer Easement— 0.0421 acre tract out of Lot 24, Block 3, Caldwood Acres Addition Owners: Tommy J. Saleme and Betty Jane Saleme WHEREAS, the City Council has considered the purpose of said conveyances and is of the opinion that the acceptance of said conveyances is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the above-described easements be and the same are hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - EXHIBIT "A",PAGE 1 OF 3 FIELD NOTE DESCRIPTION OF A 0.0640 ACRE TRACT FOR A 15' WIDE UTILITY EASEMENT OUT OF LOT 24, BLOCK 3 OF CALDWOOD ACRES ADDITION JEFFERSON COUNTY, TEXAS MAY 15, 2007 That certain 0.0640 acre tract out of Lot 24, Block 3 of Caldwood Acres Addition, a plat recorded in Volume 5, Page 170 of the Map Records of Jefferson County, Texas and also being out of a called 1.043 acre tract conveyed to Larry C. Wolff as recorded in Clerks File No. 2007014115 of the Official Public Records of Real Property of Jefferson County, Texas, said 0.0640 acres being more particularly described by metes and bounds as follows: NOTE-: The Basis of Bearing is the north right-of-way line of College Street and the south line of said Block 3 being assumed West COMMENCING at a capped iron rod found at the northwest corner of said Lot 24 and the said 1.043 acre tract from which a 5/8" iron rod found for the southwest corner of said Lot 24 and an exterior comer of the said 1.043 acre tract bears South 01 001'55" East 91.99 feet (called 92.50 feet); THENCE South 89 038'39" East along the north line of said Lot 24 and the said 1.043 acre tract a distance of 143.76 feet to the northwest comer of the said 0.0640 acre tract and the POINT OF BEGINNING; THENCE South 89°38'39" East continuing along the said north line of Lot 24 and the 1.043 acre tract a distance of 115.76 feet to a %" capped iron rod set for the northeast comer of the said 1.043 and 0.0640 acre tracts; THENCE South 00°00'33"West along the east line of the said 1.043 and 0.0640 acre tracts a distance of 15.00 feet to a point for an exterior comer of the said 0.0640 acre tract; THENCE North 89 038'39"West along an interior line of the said 0.0640 acre tract a distance of 100.59 feet to a point for an interior comer of the said 0.0640 acre tract; THENCE South 00 017'26" East along an interior line of the said 0.0640 acre tract a distance of 70.19 feet to a point in the south line of a Humble Oil & Refining Co. right-of-way and easement as recorded in Volume 414, Page 4 of the Deed Records of Jefferson County, Texas for the southeast corner of the said 0.0640 acre tract; THENCE South 89 042'34"West along the said south line of Humble Oil & Refining Co. right-of- way and easement and the said 0.0640 acre tract a distance of 15.00 feet to a point for the southwest corner of the said 0.0640 acre tract; Ritz&Shipman,Ina Page 1 of 2 Project No. 06920.Esmt1 Plat&Description EXHIBIT "A" EXHIBIT "A", PAGE 2 OF 3 THENCE North 00°17'26"West along the west line of the said 0.0640 acre tract a distance of 85.36 feet to the POINT OF BEGINNING and containing 0.0640 acres of land, more or less. This Field Note Description is based on a survey performed by Fittz& Shipman, Inc. on November 1, 2006. Walter J. Ksiazek Registered Professional Land Surveyor No. 5321 . *� •�G13TER�t d+ * a hlAL1'ER J. KSI�K �, l •.;ESSID. SURVE Fittz&Shipman,Inc Page 2 of 2 Project No. 06920.Esmt1 Plat&Description NUMBER DIRECTION DISTANCE DATE: 5-15-07 COMMENCING L7 S 89'38'39" E 115.76 FIELD Os-o9 I--- POINT POINT OF LOT 25 CALLED S 89.38'39" E BOOK No: /-FOUND CDAPPED BEGINNING SET 1/2- FOUND 5/8" L2 S 00'00'33" IN 15.00 JOB NO.:08�20F T 15' UTILITY (CALLED 380.00) CAPPED IRON ROD L3 N 89'38'39" W 100.59 EASEMENT S 89'38'39` E 381.86 IRON ROD L4 S 00'17'26" E 70.19 1 K F 143.76 - -- ———--- -- --- ——— --L1--- -- -- L5 S 89'42'34" W 15.00 L3 I y 0.0421 ACRE L81 L6 N 00'17'26' W 85.36 L7 S 89'38'39" E 122.24 CALLED S 89'38'39" E N 3 I HUMBLE OIL k REFINING CO. I 15' UTILITY EASEMENT LB S 00'51'43" W 15.00 (— m s I R.O.W. AND EASEMENT I 0.0640 ACRE L9 N 89'38'39 W 122.11 o o VOL 414. 4, ACRES J� �J �j LOT 24 L - — ——____ _ ———_.— —�.__————— _ CLIENT: LARRY C. WOLFF Z I , DESCRIPTION OF SERVICES REQUESTED: - 15' UTILITY EASEMENT S 69'42'34" W 149.76 5' SANITARY SEWER EASEMENT SANITARY 'D( (CALIED 150.00) FOUND 5 8 VOL. 943, PG. 411, D.R.J.C. W SURVEYOR'S CERTIFICATION SEWER / 'J I DO HEREBY CERTIFY, TO'THE BEST OF MY KNOWLEDGE AND BELIEF, MANHOLE FOUND 5/\ IRON ROD 2.5'EASEMENT n FF--yy THAT THIS IS AN ACCURATE PLAT OF A SURVEY k DESCRIPTION MADE ON IRON ROD VOL. 943, PG. 412, D.R.J.C. 00 A THE GROUND UNDER MY SUPERVISION, DURING NOVEMBER 2006 NN THE ABOVE TRACT BEING LOCATED AT COLLEGE STREET. BEAUMONT TEXAS LOT 20 - LOT 21 - -LOT 22 LOT 23 0 O M AND BEING DESCRIBED AS A 0.0640 ACRE TRACT OUT OF LOT 24, BLOCK 3 OF M oD NOW OR FORMERLY ° N o ;n W CALDWOOD ACRES ADDITION W o LAF2RY C. WOLFF � � 0 °o^N CLERKS FILE N0. 2007014115,O.P.R.R.P.J.C. Vf NOW OR FORMERLY try AS RECORDED IN VOLUME-, PAGE 170 OF THE MAP Q S w TOMMY J. SALEME AND �- O N;p BETTY JANE SALEME U RECORDS OF J FF R ON COUNTY, TEXAS. —J g M CLERKS FILE NO. 2000004287, Q O.P.R.R.P.J.C. = O F_ LJ V Z D WALTER J. KSIA K m REGISTERED PROFESSI AL LAND VEYOR 321 pigr��e� s7�� OF W * `BOLLARDS AN 7> 4f, / �Y 4b t'Id! STEEL CABLE R *�•��, ��••t. BARRICADE t # D 25 50 SET 112" REemo" OAT[ ® CAPPED SET 1/2` S C A L . E IRON ROD / CAPPED ALIMR J,K8IAZEK IRON ROD(CALLED 120.00) 356.62 110.00 GA 117.9 �0 0"00 00 81 • WEST 584.54 PP l Fittz&Shilpman �'" SUi� � FOUND 1/2` (ASSUMED BASIS OF BEARINGS) IRON ROD COLLEGE STREET FO MDNUMENF ConnJeby 3wvryar INC. 1405 CORNERSTONE COURT BEALIMONT, TEXAS ROTTED, 5-17-D7 (409)832-7238 FAX 409 832-7303 DW0`0:\4RIVEYS\0699D\ ( ) JAW: 1\92DEtmb EXMIT "A", PAGE 1 OF 2 FIELD NOTE DESCRIPTION OF A 0.0421 ACRE TRACT FOR A 15' WIDE UTILITY EASEMENT OUT OF LOT 24,BLOCK 3 OF CALDWOOD ACRES ADDITION JEFFERSON COUNTY, TEXAS MAY-15, 2007 That certain 0.0421 acre tract out of Lot 24, Block 3 of Caldwood Acres Addition, a plat recorded in Volume 5, Page 170 of the Map Records of Jefferson County, Texas and also being out of a tract conveyed to Tommy J. Saleme and Betty Jane Saleme as recorded in Clerks File No. 200004287 of the Official Public Records of Real Property of Jefferson County, Texas, said 0.0421 acres being more particularly described by metes and bounds as follows: NOTE-: The Basis of Bearing is the north right-of-way line of College Street and the south line of said Block 3 being assumed West. BEGINNING at a 5/8" iron rod found in the west right-of-way line of Chamberlain Drive for the northeast comer of said Lot 24 and the northeast comer of the said Saleme tract from which a concrete monument found at the intersection of the said west right-of-way line of Chamberlain Drive and the north right-of-way line of College Street for the southeast comer of Lot 23 of said Block 3 bears South 00 051'43"West 290.15 feet; THENCE South 00 051'43"West along the said west right-of-way line of Chamberlain Drive and the east line of said Lot 24 and the said 0.0421 acre tract a distance of 15.00 feet to a point for the southeast comer of the said 0.0421 acre tract; THENCE North 89°38'39"West along the south line of the said 0.0421 acre tract a distance of 122.11 feet to a Doint in the east line of a called 1.043 acre tract conveyed to Larry C. Wolff as recorded in Clerks File No. 2007014115 of the Official Public Records of Real Property of Jefferson County, Texas for the southwest :orner of the said 0.0421 acre tract; THENCE North 00°00'33" East along the said east line of the 1.043 acre tract and the west line of the said ).0421 acre tract a distance of 15.00 feet to a %"capped iron rod set in the north line of said Lot 24 for the iortheast comer of the said 1.043 acre tract and the northwest comer of the said 0.0421 acre tract; FHENCE South 89 038'39° East along the said north line of Lot 24 and the said 0.0421 acre tract a distance of 122.24 feet (called South 89°38'39" East) to the POINT OF BEGINNING and containing 0.0421 acres of land, nore or less. -his Field Note Description is based on a survey performed by Fittz& Shipman, Inc. on November 1, 2006. Valter J. Zia ek Zegistered Professional Land Surveyor No. 5321 cp'�P%''rg •��,'�ry %attz&Shipman,Ins • ��*Rw°.q't 'age 1 of 1 #ALt R J; K3fAZEK 'roject No. 06920.Esmt2 A 332t 'lat&Description ;90� !•;• O� Q� EXHIBIT "B" a- POINT OF DATE: 5-15-07 BEGINNING NUMBER DIRECTION DISTANCE L1 S 89'38'39" E 115.76 FIELD LOT 25 15' U71UTY BOOK NO.: 06-09 FOUND CAPPED CALLED S 89'38'39" E J IRON ROD \ EASEMENT JOB NO.:06920ESMT SET 1/2' FOUND 5/8- L2 S 00'00'33" W 15.00 (CALLED 380.00) IRON ROD CAPPED L3 N 8938'39" W 100.59 CHAINLINK FENCE S 8938'39" E 381.86 IRON ROD L4 S 00'17'26" E 70.19 ii 143.76 ------ --- -L1-_ N L5 S 89'42'34" W 15.00 01 (- - - - -- -- -- L3 J o I I L9 °�° L6 N 00'17'26" W 85.36 -_ -_-__I - --- -------- a I r- --- - - -- - --- -+--- - - - 15' UTILITY EASEMENT L7 S 89'38'39" E 122.24 CALLED S 89'38'39' E HUMBLE OIL &REFINING CO. I 0.0421 ACRE I I R.O.W. AND EASEMENT I L8 S'00'551'43 W 15.00 n n I --VOL. 414. PG. 4, D.R.d.C. I¢ L9 N 8938'39" W 122.11 0 J LOT 24 o i L / 1.043 ACRES I '� I z I - CLIENT: TOMMY J. SALEME AND BETTY JANE SALEME -^ DESCRIPTION OF SERVICES REQUESTED: - - -- --------_---I LSL ._._....----�-- --- -- - _ _ 15' UTILITY EASEMENT 5 89'42'34 -W 145.76 SANITARY '°ice (CALLED 150.00 5' SANITARY SEWER EASEMENT SEWER ) FOUND 5/8" * — VOL 443, PG. 411, O.R.J.C. W SURVEYOR'S CERTIFICATION: I DO HEREBY CERTIFY, TO THE BEST OF MY KNOWLEDGE AND BELIEF, MANHOLE FOUND 5/B" IRON ROD- I THAT THIS IS AN ACCURATE PLAT OF A SURVEY&DESCRIPTION MADE ON IRON ROD 2.v EASEMENT VOL. 943, PG. 412, D.R.J.C. Ono Q THE GROUND UNDER MY SUPERVISION, DURING NOVEMBER 2006 N N N THE ABOVE TRACT BEING LOCATED AT O LOT 20 LOT 21 LOT 3 22 LOT 23 3 Z COLLEGE STREET B A MONT TEXAS 04 O �p M v) AND BEING DESCRIBED AS � °p NOW OR FORMERLY b � W A 0.0421 ACRE TRACT OUT OF LOT 24 BLOCK 3 OF N W LARRY C. WOLFF g o CALDWOOD ACRES ADDITION ON CLERKS FILE NO. 2007014115, Q O.P.R.R.P.J.C. N NOW OR FORMERLY 1n AS RECORDED IN VOLUME—�—, PAGE 170 OF THE MAP CL °n TOMMY J. SALEME AND �+ x . O E n BETTY JANE SALEME U RECORDS of JEFFERSON COUNTY, TEXAS. J CLERKS FILE NO. 2000004287, O.P.R.R.P.J.C. \/ O 1... O �p Z 1-pR� WALTER J. KSIAZEK _ ✓tO'D77pf�/M4TF. REGISTERED PR)FES VIAL LAN URVEYOR N0. 5321 x SA C FC 4Cp'4T W *BOLLARDS AN �OF/4,0� �� STEEL CABLE - MRS ;, ±.OFT D 25 SD SET 1/2' BARRICADE C; REVISION DATE tl. ro%ST, d, CAPPED SET 1/2" .4L CQR S A L E IRON ROD- / CAPPE k . 356.62 / 1 10.00 GA IRON ROD(CALL D 120.00) + ALTER J.K IA7= 117.9- �� �PP WEST 564.54 C FOUND 1/2' (ASSUMED BASIS OF BEARINGS) Fllft Shipman 11010. IRON ROD COLLEGE STREET FOUND TxDOT INC. ..,'� SURV MONUMENT Do—wild Smve - v�ot1E0: 1405 CORNERSTONE COURT BEAUMONT, TEXAS (409)832-7238 FAX(x09)832-7303 0"'0 arVEYS 920\ Ally ASK 1\920Eamb City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 4, 2007 REQUESTED ACTION: Council approval of Change Orders for the Municipal Athletic Complex Softball Lighting Project. RECOMMENDATION Administration recommends authorizing the City Manager to execute Change Order Nos. 1 and 2 for the Athletic Complex Softball Lighting Project in the amount of$22,920. BACKGROUND The Athletic Complex consists of four complexes with three regulation softball fields. Field lighting at complexes 1, 2 and 3 were destroyed by Hurricane Rita in September 2005 and removed by the City. An engineering consultant was retained in July 2006 to design a new sports lighting system for three of the complexes. On October 17, 2006 Council awarded a contract to A& A Electric Co., Inc.in the amount of$755,147 for the installation of a sports lighting system at the Athletic Complex. Change Order No. 1 provides for additional electrical work to install three(3)panel board enclosures for a total of$8,400. Panel boards were installed to provide a central location for service to the facility. Change Order No. 2 provides for additional work to remove and replace broken sidewalks and other damaged areas for a total of$14,520. Broken sidewalks surrounding restroom facilities were in need of repair as they were broken, cracked and potentially hazardous. The total amount of both Change Orders is$22,920 or 3%ofthe contract amount. The new contract total will increase to$778,067. No additional days are required to complete the work outlined in the Change Orders. Athletic Complex Softball Lighting Change Orders June 4, 2007 Page 2 A copy of Change Order Nos. 1 and 2 are attached. BUDGETARY IMPACT FEMA and insurance funded a total of$673,350 toward this project. The remaining balance will be provided by the Capital Program. C ' E OWNER ENGINEER ORDER CONTRACTOR ❑ FIELD ❑ A!A DOCUMENT G701 OTHER PROJECT: SOFTBALL LTG. INSTALLED AT BEAUMONT CHANGE ORDER NUMBER: ONE (name, address) ATHLETIC COMPLEX 950 LANGHAM RD. , BEAUMONT, TX 77707 TO (Contractor) r ENGINEER'S PROJECT NO: 06016 A & A ELECTRIC OF BEAUMONT, INC. P.O. BOX 22986 CONTRACT FOR: CITY OF BEAUMONT — SOFTBALL BEAUMONT, TEXAS 77720 LTG:' INSTALLED AT BMT. ATHLETIC COMPLEX L CONTRACT DATE: OCTOBER 18, 2006 You are directed to make the following changes in this Contract: ADDITIONAL ELECTRICAL WORK TO INSTALL (3) (OWNER FURNISHED) 400A NEMA 3R PANEL BOARD ENCLOSURES (SEE ATTACHED DESCRIPTION) : ADD: $8400.00 The original Contract Sum was . . . . . . . . . . . . . . . . . . . . $ 755,147.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . . $ —0— The Contract Sum prior to this Change Order was . . . . . . . . . . . . . . . $ 755,147.00 The Contract Sum will be (increased) ) by this Change Order . . . $ 8,400.00 The new Contract Sum including this Change Order will be . . . . . . . . . . . $ 763,547.00 The Contract Time will be ( (unchanged) by ( -- ) Days. The Date of Completion as of the date of this Change Order therefore is APRIL 15, 2007 ENGINEER GALEWSKY & JOHNSTU—N CONTRACTOR A&A ELECTRIC, INC. OWNER CITY OF BEAUMONT �Co NgIILTIbl6 UNCINrAERS, 1NG Address Address Address 1275 MAJOR, BMT. , TX 77706 P.O.BOYj 22986, BMT. ,TX.77720 P.O. BOX 3827, BMT. , TX.77704 BY :99/W p w BY DATE tea.'- DATE 5-- 22-07 DATE AIA DOCUMENT G701 • CHANGE ORDER • APRIL 1970 EDITION • AIA® • © 1970 THE //VI t�� ONE PAGE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 W 7 ZHAN'GL ENGINEER �Rf�ER CONTRACTOR FIELD ❑ VA DOCYMENT G701 OTHER 'RO)ECT: SOFTBALL LTG. INSTALLED AT BEAUMONT CHANGE ORDER NUMBER: TWO name,address) ATHLETIC COMPLEX )50 LANGHAM RD. , BEAUMONT, TX 77707 f0 (Contractor) F A & A ELECTRIC OF BEAUMONT, INC. ENGINEER'S PROJECT NO: 06016 P.O. BOX 22986 CONTRACT FOR: CITY OF BEAUMONT — SOFTBALL BEAUMONT, TEXAS 77720 LTG:" INSTALLED AT BMT. ATHLETIC COMPLEX L CONTRACT DATE: OCTOBER 18, 2006 You are directed to make the following changes in this Contract: ADDITIONAL WORK TO REMOVE AND REPLACE BROKEN SIDEWALKS AND OTHER DAMAGED AREAS (SEE ATTACHED DESCRIPTION) : ADD: $14,520.00 The original Contract Sum was . . . . . . . . . . . . . . . . . . . . . $ 755,147.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . $ 8,400.00 The Contract Sum prior to this Change Order was . . . . . . . . • • • • • • • $ 763,547.00 The Contract Sum will be (increased) by this Change Order. . . $ 14,520.00 The new Contract Sum including this Change Order will be . . . . . . . . . . . $ 778,067.00 The Contract Time will be I ;rXXill €IIf1 (unchanged) by ( -- ) Days. The Date of Completion as of the date of this Change Order therefore is APRIL 15, 2007 GALEWSKY AND JOHNSTON CONSULTING A & A ELECTRIC, INC. CITY OF BEAUMONT ENGINEER ENGINEEKS, INC. CONTRACTOR OWNER Address Address Address 1275 N. MAJOR, BMT. , TX 77706 P.O. BQX 22986 20 p n umr 3827, RMT_ , Tx 77704 BY 13Y / BY DATE 54, �� DATE DATE AIA DOCUMENT 0701 CHANGE ORDER APRIL 1970 EDITION AIA® ® 1970 THE 04/8-7 ONE PAGE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW,WASHINGTON, D.C. 20006 RESOLUTION NO. WHEREAS, on October 17, 2006, the City Council of the City of Beaumont, Texas, passed Resolution No. 06-319 awarding a contract in the amount of $755,147 to A & A Electric Co., Inc., Beaumont, Texas, for the installation of a sports lighting system at the Athletic Complex; and, WHEREAS, Change Order No. 1 provides for additional electrical work to install three (3) panel board enclosures for a total of$8,400, thereby increasing the total contract amount to $763,547; and WHEREAS, Change Order No.2 provides for additional work to remove and replace broken sidewalks and other damaged areas for a total of$14,520, thereby increasing the total contract amount to $778,067. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to execute Change Order Nos. 1 and 2, increasing the total contract amount to $778,067 for the Municipal Athletic Complex Softball Lighting Project. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - City Council Agenda Item Cluj... �10 ' TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 6, 2007 REQUESTED ACTION: Council consider the purchase and installation of chain link fencing at the Police Department Training Facility. RECOMMENDATION Administration recommends the purchase and installation of approximately 1,850 feet of chain link fencing at the Police Department Training Facility from Texas Correctional Industries of Huntsville in the amount of$25,225.20 BACKGROUND An eight(8) foot high chainlink fence will be installed along the perimeter of the Training Facility grounds located at 4900 Lafin Road. Fencing is required at this site to enhance security and prevent potential injury by limiting public access to the facility where firearms are regularly in use. Texas Correctional Industries(TCI)is a division of the Texas Department of Criminal Justice. This purchase is exempt from competitive bidding because Texas statutes allow municipalities to contract directly with State agencies. The City has utilized TCI in the past for the installation of chain link fencing and office work station cubicles. TCI has consistently provided quality materials and excellent craftsmanship. Completion of the project is expected within ninety(90) days. BUDGETARYIMPACT Funding is provided in accordance with a memorandum of understanding between the Federal Bureau of Investigation(FBI)and the Beaumont Police Department. The FBI has provided$140,000 towards the repair of the Police Training Facility following Hurricane Rita in 2005 which will pay for the new fencing. The FBI agrees to provide the money in consideration for and in lieu of user access fees in the future. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase and installation of approximately 1,850 feet of chain link fencing at the Police Department Training Facility from Texas Correctional Industries, Huntsville, Texas, in the amount of$25,225.50. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - H g Q.. CityCouncil Agenda Item , - TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 8, 2007 REQUESTED ACTION: Council consider a resolution opposing Terminal Radar Approach Control (TRACON) changes, proposed by the Federal Aviation Administration, affecting the Southeast Texas Regional Airport RECOMMENDATION The Administration recommends approval of the City Council adopting the resolution. BACKGROUND The Federal Aviation Administration(FAA) has proposed shifting control of the Beaumont area's airspace, which extends 50 miles from the Southeast Texas Regional Airport, to air traffic controllers based in Houston. Congressman Ted Poe filed the FAA Facility Consolidation Moratorium Act to place a temporary moratorium on consolidations of all TRACON facilities - including changes at the Southeast Texas Regional Airport. According to Congressman Poe, the moratorium allows the FAA the opportunity to engage Congress and other stakeholders further on the specific operational need for proposed consolidations. According to the attached press release, U.S. Senator Kay Bailey Hutchison made an amendment to the Senate's version of the FAA Reauthorization Bill to prevent the transfer of the TRACON in Beaumont. This item was placed on the agenda at the request of Councilman W. L. Pate, Jr. and Councilman Jamie Smith. BUDGETARY IMPACT None. 06/04/2007 20:43 4098334646 PATE RESOURCES GROUP PAGE 02 Congressalft!ftlan Ted Poe i i Media Contact DeeAnn Thigpen 202-812-1645 cell FOR IMMEDIATE RZELEASE l dd /�►:^iS May 23,2007 �.. f :��i+. � rdar- 4v `r Poe's FAA Bill "Puts a Hold" on Air Traffic Controller Consolidations Legislation calls for evaluation of TRACON changes at Southeast TXRegional k port; WASHINGTON, DC-Congressman Ted Poe(TX-o2)announced today he filed the FAA, Facility Consolidation Moratorium,Act to place a temporary moratorium on consolidations of all Terminal Radar Approach Control (TRACON)facilities— including changes at the Southeast Texas Regional Airport. "The FAA must keep Members of Congress,the public,airport operators,aviation operators, and other community stakeholders informed of potential, planned,or pending efforts that could affect the safety and efficiency of the airspace when considering these air traffic control facility consolidations,"Poe said. "The moratorium allows the FAA,the opportunity to engage Congress and other stakeholders further on the specific operational need for proposed consolidations before any more are done." During the past 20 years,the Federal Aviation Administration(FAA) has completed the consolidation of eight TRACON facilities in New York, Southern California, Chicago, Denver, Dallas-Fort Worth,Northern California,Atlanta, and the Baltimore/Washington area. In regards to the Southeast Regional Airport's TRACON,the FAA bas announced that.efforts are underway to address constraints being encountered with existing airspace configurations and demand for the entire Gulf Coast region. The new airspace configuration for the Houston TRACON will extend their boundaries encompassing the Beaumont area and require a consolidation of TRACON facilities. "Safety must be the number one concern when it comes to changes made to any TRACON facility— not money,"said Poe. "Many members of the Jefferson County community have concerns over the proposed consolidation of the Southeast Regional Airport's TRACON operations to Houston. The FAA has not effectively sought the input from those that these consolidations would affect and have directed these consolidations to continue without good transparency and I feel that a temporary moratorium on consolidations right now is necessary." HR 4223,The FAA Facility Consolidation Moratorium Act has 14 bipartisan cosponsors; Congresswoman Mary Bono and Congressman Bob Filner of California are original cosponsors.. R 06/04/2007 20:43 4098334646 PATE RESOURCES GROUP PAGE 03 CON MUED Efforts by Senator Kay Bailey Hutchison to halt the consolidation of the Southeast Regional Airports TRACON were also included in the Senates version of the FAA Reauthorization Bill "Senator Hutchison is very good friend to Southeast Texas and because of her efforts she was able to tack on an amendment to prevent the transfer of the TRACON in Beaumont,"said Poe. "I will continue to work with Senator Hutchison on this issue and do Amy part in the House." Congressman,Poe serves on the Aviation Subcommittee of the House Transportation and Infrastructuare Committee. s 2 RESOLUTION NO. WHEREAS, the Federal Aviation Administration (FAA) has proposed Terminal Radar Approach Control (TRACON) changes which would affect the Southeast Texas Regional Airport by shifting control of the Beaumont area's airspace to air traffic controllers in Houston; and, WHEREAS, Congressman Ted Poe has filed the FAA Facility Consolidation Moratorium Act to place a temporary moratorium on consolidations of all TRACON facilities, including changes at the Southeast Texas Regional Airport; and, WHEREAS, U.S. Senator Kay Bailey Hutchison has made an amendment to the Senate's version of the FAA Reauthorization Bill to prevent the transfer of the TRACON at the Southeast Texas Regional Airport; and WHEREAS, City Council opposes the FAA's proposed changes to TRACON; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City of Beaumont opposes Terminal Radar Approach Control changes proposed by the Federal Aviation Administration which would affect the Southeast Texas Regional Airport by shifting control of the Beaumont area's airspace to air traffic controllers in Houston.. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - � c City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JUNE 12, 2007 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider authorizing the City Manager to execute a contract for the Loeb Radio Towers Project 2. Consider approving a bid for the construction of a tennis court and a half-court basketball court at Caldwood Park 3. Consider approving a contract to purchase fire protective clothing for the Fire Department 4. Consider authorizing the City Manager and the Police Chief to sign a memorandum of understanding with Beaumont Independent School District and Beaumont Independent School District Police Department 5. Consider approving the donation of property to the Charlton-Pollard Neighborhood Association Community Housing Development Organization COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: The City of Beaumont v. International Association of Fire Fighters Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 June 12, 2007 Consider authorizing the City Manager to execute a contract for the Loeb Radio Towers Project '�"� City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Hani J. Tohme, Water Utilities Director ' MEETING DATE: June 12, 2007 AGENDA MEMO DATE: May 31, 2007 REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute a contract for the Loeb Radio Towers Project. RECOMMENDATION Administration recommends approval of a contract with Western Towers, Inc., San Angelo, Texas, in the amount of $140,758.00 for the Loeb Radio Towers Project. The project will install communication towers at the three ground water wells in Lumberton to provide off site operation capabilities, and security monitoring. The towers will be 120 feet tall and include all related appurtenances to be placed in operation. The MBE goal will be partially met through a subcontract with the certified MBE firms Gulf Coast Electric,$17,385.00, and Garden of Gethsemane, $3,000.00,for a total amount of$20,385.00. This amount represents 14.48 percent ofthe total bid. The specialized work related to the project limit the availability and participation of minority businesses. BACKGROUND The three well locations are unmanned sites. The Vulnerability Assessment Study of the Water Distribution System mandated by the Department of Homeland Security identified the well sites as critical assets for the Water Department. The proposed communication towers will provide security monitoring and a first line of defense to deter possible attacks. Additionally, the communication towers will allow for flow and chlorine monitoring along with the status of the wells from the Water Treatment Plant. This Project is recommended for approval by the City Manager and the Water Utilities Director. BUDGETARY IMPACT Funds for the project are available in the Water Utilities Budget. CITY OF BEAUMONT SCHEDULE OF MBE PARTICIPATION (SCHEDULE Q Date of Report Department Project No. WitbuA L Andeuon Inc dba Location We,6teAn ToweAz Total Contract Amount $ 14 0.7 5$.0 0 Name of Prime Contractor/Proposer TYPE OF WORK(ELECTRICAL,PAVING,ETC.) PROJECTED NAME OF MINORITY AND CONTRACT ITEMS OR PARTS THEREOF COMMENCEMENT& AGREED CONTRACTOR ADDRESS TO BE PERFORMED COMPLETION DATE PRICE Beaumont- + + GoAden a Geth6emane 1877 Wn nBa + + rs for work listed in this schedule conditioned upon execution of a contract with the City of Beaumont. The undersigned will enter into a formal agreement with MBE Contracto NOTE: 1. Any business listed above must have Schedule A on file with the City. 2. Schedule C is to be included with bid,and resubmitted at 50%and 100%of project completion. Signature PrLaident Title 36 Bid Tabulation CITY OF BEAUMONT JEFFERSON COUNTY, TEXAS PROPOSED LOEB RADIO TOWERS Bid Date: Thursday,September 14,2006 at 2:00 PM BIDDERS Western Towers,Inc. P.O.Box 2040 San Angelo,Tx 76902 Item Description Quant. Units Unit Price Total Price BASE BID ITEMS 1. Mobilization Costs, including payment bond, performance bond, 1 LS $4,222.00 $4,222.00 insurance,project communications,and moving equipment to project,all in accordance with plans and specifications, NOT TO EXCEED 3%OF TOTAL,PROJF,CT BID for, 2.Well Site 1 - Loeb Production Plant: Furnish labor, equipment and I LS $49,425.00 $49,425.00 materials to install a 120-foot self-supported tower including reinforced concrete foundation, grounding system 2-2" schedule 40 PVC conduits with 3000 psi red concrete encasement, I #2 BSSD Cu grounding electrode conductor, installation of owner supplied antennas and transmission line on the tower,all in strict accordance with the plans and specifications for, 3. Well Site 2 -Tallina Road: Furnish labor,equipment and materials to 1 LS $43,556.00 $43,556.00 install a 120-foot self-supported tower including reinforced concrete foundation,grounding system 2-2" schedule 40 PVC conduits with 3000 psi red concrete encasement, 1 #2 BSSD Cu grounding electrode conductor, installation of owner supplied antennas and transmission line on the tower, all in strict accordance with the plans and specifications for. 4.Well Site 3-FM 421: Furnish labor,equipment and materials to install 1 LS $43,555.00 $43.555.00 a 120-foot self-supported tower including reinforced concrete toundation,grounding system 2-2"schedule 40 PVC conduits with 3000 psi red concrete encasement, 1 #2 BSSD Cu grounding electrode conductor, installation of owner supplied antennas and transmission line on the tower, all in strict accordance with the plans and specifications for, ¢ a Acknowledge Addendum No.1 &2 Acknowledged Bid Bond Submitted Corporate Resolution Submitted Information Required of Bidder Submitted Minority Business Utilization Commitment Submitted Schedule C(MBE) Submitted The Bid Proposals submitted have been reviewed, and to the best of my knowledge this is an accurate tabulation of the Bids received. l BY: %'✓ °°/Ji Vii, Date: Bid I ah.xis I of I SCHAUMBURG&POLK,INC. 2 June 12, 2007 Consider approving a bid for the construction of a tennis court and a half-court basketball court at Caldwood Park City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 5, 2007 REQUESTED ACTION: Council approval of the award of a bid for the construction of a tennis court and a half-court basketball court at Caldwood Park. RECOMMENDATION Administration recommends the award ofa bid to Courts-N-StuffofBrookshire,Texas in the amount of $89,458 for the construction of a concrete tennis court and a half-court basketball court at Caldwood Park located at 250 East Caldwood. BACKGROUND Bids were received on May 31, 2007 for furnishing all labor, equipment, materials and supervision for the construction of a post-tension concrete tennis court and a half-court basketball court.Included in this project is the installation of a ten foot high gated fence surrounding the tennis court, a new water fountain, new concrete sidewalks, and resurfacing and restriping of the existing parking area. All courts and proposed amenities will meet the Americans with Disabilities Act(ADA)requirements. Removal of the existing tennis and basketball courts by the Parks and Recreation Department earlier this year eliminated potentially hazardous conditions to players from excessive cracks in the concrete surface. The proposed post-tension concrete surface will allow ground movement without cracking or separation. Replacement of the courts with the post tension concrete court equivalent to the new tennis courts at Central Park will provide years of solid playing surface. There were thirty-four(34)general contractors notified of the bid. Since tennis court construction is generally a specialized project, only two companies requested bid documents and attended the mandatory pre-bid conference. Both companies specialize in tennis court construction. The only company submitting a bid was Courts-N-Stuff in the amount of$89,458. Courts-N Stuff will provide a five(5)year warranty on the post-tension concrete foundations of both the tennis and basketball court. The estimated completion date of the project is 120 days. Caldwood Park June 5, 2007 Page 2 Courts-N-Stuff also constructed the new tennis courts at Central Park. The contractor is not a certified Minority Owned Business (MBE). There is a minimal amount of materials and services to be subcontracted. BUDGETARY IMPACT Funding is available in the Capital Reserve Fund. RESOLUTION NO. WHEREAS, bids were received for the construction of post-tension concrete tennis and half-size basketball courts at Caldwood Park; and, WHEREAS, Courts-N-Stuff, Brookshire, Texas, submitted a bid in the amount of $89,458; and, WHEREAS, City Council is of the opinion that the bid submitted by Courts-N-Stuff, Brookshire, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Courts-N-Stuff, Brookshire, Texas, for construction of post-tension concrete tennis and half-size basketball courts at Caldwood Park in the amount of$89,458 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - 3 June 12,2007 Consider approving a contract to purchase fire protective clothing for the Fire Department City Council Agenda Item A - c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max Duplant, Chief Financial Officer MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 1, 2007 REQUESTED ACTION: Council consider an annual contract to purchase fire protective clothing. RECOMMENDATION Administration recommends the award of an annual contract to Fuego International,LLC of Manor, Texas, to furnish approximately forty (40) sets of fire protective clothing for $1,872.73 per set totaling an estimated annual cost of$74,909.20. BACKGROUND The fire protective clothing from Morning Pride Manufacturers is made of fire retardant materials to provide protection from burns and exposure to hazardous chemicals during fire fighting operations. The materials are also blood borne pathogen resistant. The Fire Department has wear tested several brands of protective clothing and has determined that the protective clothing manufactured by Morning Pride offers ease of movement and excellent protection for firefighters. Bids were solicited from nine(9)authorized Morning Pride distributors. The estimated annual cost is based on the purchase of forty (40) sets of protective clothing. The estimated quantity may be increased or decreased depending on the needs of the Department. Fuego International,LLC, who was the supplier last year, was the only bidder this year. During the previous twelve(12)months,fifty-one(5 1)sets of Morning Pride protective clothing with suspenders were purchased from Fuego International for$1,775.36 per set totaling$90,543.36. BUDGETARY IMPACT Funds are available in the Fire Department's Budget. RESOLUTION NO. WHEREAS, bids were received for an annual contract to purchase fire protective clothing for the Fire Department; and, WHEREAS, Fuego International, LLC, Manor, Texas, submitted a bid to furnish approximately forty(40) sets of fire protective clothing in the amount of$1,872.73 per set, for an estimated annual cost of$74,909.20; and, WHEREAS, City Council is of the opinion that the bid submitted by Fuego International, LLC, Manor, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Fuego International, LLC, Manor, Texas for an annual contract to purchase fire protective clothing for the Fire Department in the amount of$1,3 872.73 per set, for an estimated annual cost of $74,909.20 be accepted by the City of Beaumont PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - 4 June 12, 2007 Consider authorizing the City Manager and the Police Chief to sign a memorandum of understanding with Beaumont Independent School District and Beaumont Independent School District Police Department City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED: Frank C. Coffin, Jr., Chief of Police MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 6, 2007 REQUESTED ACTION: Council consider authorizing the City Manager and the Police Chief to sign a memorandum of understanding with Beaumont Independent School District and Beaumont Independent School District Police Department. RECOMMENDATION Administration recommends Council approval. BACKGROUND The Beaumont Independent School District has decided to create a Beaumont Independent School District Police Department. This memorandum sets forth the duties which pertain to police officers commissioned by the Beaumont Independent School District as proposed by the Beaumont Independent School District. This memorandum was developed in accordance with Section 37.081 Texas Education Code which states that a school district police department and the law enforcement agencies with which it has overlapping jurisdiction shall enter into a memorandum of understanding that outlines reasonable communication and coordination efforts between the department and the agencies. BUDGETARY IMPACT None. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager and the Police Chief of the City of Beaumont be, and they are hereby, authorized to execute a Memorandum of Understanding with the Beaumont Independent School District (BISD) and Beaumont Independent School District Police Department relating to the creation of a BISD Police Department and the duties of police officers commissioned by the BISD. The Memorandum of Understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - Memorandum of Understanding Between Beaumont Independent School District and the Beaumont City Police Department The Primary duties of Police officers commissioned by the Beaumont Independent School District are as follows: • Provide a safe and secure environment for students, staff and citizens while those persons are participating or attending school sponsored activities which includes but is not limited to extra curricular activities, students in transit to and from school, or any other school related activity on or off campus. • Protect the property of the Beaumont Independent School District including real and personal property located inside and outside boundaries of the District that is owned, leased, rented, or otherwise under the control of the district. • Protect the personal property of those individuals engaged in school related activities. Performance of these duties includes all territory within the geographical boundaries of the District or within the State of Texas while those individuals are under direct supervision of the District. With an interest of creating and maintaining a cooperative atmosphere between the Beaumont Independent School District Police Department and the City of Beaumont Police Department, it is agreed and understood that Beaumont Independent School police officers will enforce other criminal laws concerning felonies or breaches of the peace occurring in the presence of Beaumont Independent School District Police Officers or occurring within Beaumont Independent School District jurisdiction. In addition, Beaumont Independent School District Police Officers may be required to respond to life threatening situations or violations that come to their attention requiring immediate police intervention. In the event police action is taken by a Beaumont Independent School District Police Officer outside school district jurisdiction but within the Primary Jurisdiction of the City of Beaumont Police Department, a report of that Police Action will be forwarded to the Office of the Chief of Police, Beaumont City Police Department. The Beaumont Independent School District Police Department will notify the City of Beaumont Police Department of any incident or situation on any property owned, leased, rented, or under EXHIBIT "A" the control of the Beaumont Independent School District that may affect the safety of the residents of the City of Beaumont not occupying the property. This agreement can be terminated by either the Beaumont Independent School District or the City of Beaumont with ninety (90) days notice in writing to the City of Beaumont and the Beaumont Independent School District. Chief Administrator, Clydell Duncan Beaumont Independent School District Police Department Frank C. Coffin,Jr. Chief of Police, Beaumont City Police Department Carrol Thomas Superintendent, Beaumont Independent School District Kyle Hayes City Manager, City of Beaumont 5 June 12, 2007 Consider approving the donation of property to the Charlton-Pollard Neighborhood Association Community Housing Development Organization 1u7LIJ City Council Agenda Item A L TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: June 12, 2007 AGENDA MEMO DATE: June 5, 2007 REQUESTED ACTION: Council consider approving the donation of property to the Charlton-Pollard Neighborhood Association Community Housing Development Organization. RECOMMENDATION The Administration recommends that City Council authorize the City Manager to donate property described as per the attached Exhibit "A', to the Charlton-Pollard Neighborhood Association Community Housing Development Organization BACKGROUND The ExxonMobil Corporation has expressed a desire to donate a home currently located at 1355 Van Buren to the Charlton-Pollard Neighborhood Association Community Development Organization (CPNA) that will be rehabilitated for occupancy by Mrs. Emily Riggins, an elderly, low-income citizen whose home was in severe disrepair prior to Hurricane Rita. Mrs. Riggins' home was further damaged by the hurricane and consequently demolished by the City as it was an unsafe structure. The home will be moved at the expense of ExxonMobil to Mrs. Riggins' now vacant lot located at 710 Jackson. However, moving the house to Mrs. Riggins' lot will not allow the City's building code requirement for a 25 ft. frontage set-back to be met. The City's Housing Division has purchased the vacant property directly behind Mrs. Riggins' lot located at 733 Powell. Donating this vacant lot to CPNA will allow the home donated by ExxonMobil to be moved and set within the required set-back. The CPNA will extend a 99-year lease to Mrs.Riggins and the City will provide funding from Fannie Mae Disaster Funds to Mrs. Riggins for the home to be rehabilitated to Americans With Disabilities (ADA) standards. BUDGETARYIMPACT There is no budgetary impact for donating the property to CPNA. Funding for the subsequent rehabilitation is available from Fannie Mae Disaster Funds. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to donate city-owned property located at 733 Powell, Beaumont, Texas, as described in Exhibit "A" attached hereto, to the Charlton-Pollard Neighborhood Association Community Housing Development Organization,forthe acquisition and rehabilitation of affordable housing fora low/moderate income family. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. - Mayor Becky Ames - EXHIBIT"A" All of that certain piece or parcel of land,lying and being situated in Beaumont,Jefferson County,Texas,and described as follows: Being a lot of land 60 feet wide by 120 feet long, situated in th David Brown Survey in Jefferson County, Texas and being a part of a tract of land conveyed by M. Cartwright to J J Herring,on December 27, 1856,and being also a part of a ten acre tract of land conveyed by J J Herring to R H Leonard to B D Crary on December 23, 1889,and being also a part of the tract of land conveyed by B D Crary to P Fruge,(P Frugia),by deed dated February 4, 1899, recorded in Vol. 2,on page 32 of the Deed Records of Jefferson County,Texas the part of the Tract purchased from B D Crary,herein conveyed,being the inside lot,and being the same land conveyed by Pierre Fruge to Lee McPherson, by deed dated April 5, 1905,and recorded in Vol. 84,on page 209 of the Deed Records of Jefferson County,Texas, and hereby referred to for all purposes, and being the same land conveyed by Lee McPherson and wife to Coy Lumpkins,by deed dated June 1923,and being the same land conveyed by Cory Lumpkins to G B Blackburn by deed dated June 21, 1923,recorded in Vol.227 on page 504 of the Deed Records of Jefferson County,Texas,and being the same land conveyed by A E Weaver, Trustee, to Coy Lumpkins,by deed dated December 3, 1925, and recorded in Vol. 263,on page 355 of the Deed of Records of Jefferson County,Texas,and from said Coy Lumpkins by Deed dated the lth day of January, 1926,now of record in Vol. 264,page 159,of the Deed Records of Jefferson County,Texas,reference to all of which is hereby made for better description of the property hereby conveyed,SAVE AND EXCEPT that portion conveyed to Willie Howard,et ux,in Vol.615,page 633,Deed Records. This conveyance is made and accepted subject to any and all conditions and restrictions, if any, relating to the heremabove described property,to the extent,and only to the extent,that the same may still be in force and effect, shown of record in the office of the County Clerk of Jefferson County,Texas. EXHIBIT "A" CERGIII , , , , CITY OF, BEAUKON.T, , , , , 6/05/07 HS1S1 Tax Roll Search 08 : 59: 46 Account Number: 273600-002900-6 Owners Name: DICKENSON MURPHY J Address: 670 MADISON ST BEAUMONT TX 77701-7110 Legal Description: PL F T26 D BROWN 733-37 POWELL Land Value: 880 Improvement Value: 0 Total Value: 880 ENTER/Continue F3/Return to Menu F12/Previous Screen z.qt '..a L .j RL Oou _ -�•., `d x _ t `f