Loading...
HomeMy WebLinkAboutPACKET JUL 31 1984 A G E N D A REGULAR SESSION OF THE CITY COUNCIL JULY 31, 1984 CITY COUNCIL CHAMBERS 1:15 P.M. * Invocation. * Pledge of Allegiance. * Roll call . * Proclamations. * Consent Agenda. 1. A resolution authorizing an amendment to the contract with the Texas State Department of Health. 2. A resolution authorizing Change Order No. 3 to the contract for re- novation of the recreation building on Tyrrell Park. 3. A resolution authorizing an award of bid for construction of side- walks. 4. A resolution authorizing the purchase of uniforms. 5. A resolution authorizing the sale of surplus garbage trucks. 6. A resolution authorizing repairs to the boiler system in the Police Department. Other business. Hear citizens. Recess. RECONVENE FOR WORK SESSION. 1. July 27, 1984 Council Letter 662 Honorable Mayor and Members of City Council Subject: Amendment to Texas Department of Health Contract The Health Department has been successful in securing additional funds from 'the Texas Department of Health in the amount of $32,000 to purchase medical and data processing equipment for the Health Department. The Texas Depart- ment of Health has agreed to convert $53,499.96 of existing funds on our con- 'tract, currently earmarked for a Medical Director, to fund three staff positions. This contract amendment concludes action presented to Council in Council Memo 131, dated May 4, 1984, a copy of which is attached. The $32,000 in new funds is a one-time grant, authorized by the State Health Department specifically to purchase $26,000 worth of data processing equip- ment and a $6,000 DeVilbiss Surveyor I Spirometer. The data processing equip- ment will provide the City Health Department not only with local capability for word processing and data management, but also the capability to tie in with the State Health Department data processing networks. The spirometer will provide the Health Department with the capability to test lung function among target populations and will be used both with the public and Em- ployee Health Services Program. p the City Em With respect to the additional data processing equipment, the City-wide Data Processing Steering Committee has evaluated this request for stand-alone equipment that is not connected in any fashion to the City's large mainframe configuration. The Committee feels that the particular data needs of the health Department, coupled with the distance from City Hall , make the pur= chase of this equipment allowable, as long as installation and program de- velopment is done with the mandate that data availability to a central loca- tion is planned for. Health Department personnel understand and agree with this stipulation. The existing $53,499.96 will be increased on September 1, 1984, to $55,099.92. These funds are currently earmarked on the State budget for a Medical Director position. With the conversion of the previously part-time City doctor to a Health Authority position and the decision to seek a full-time physician funded at a higher salary through City funds, this $53,499.96 is currently being retained by the State. This conversion would allow the use of these funds to hire a pediatric nurse practitioner at $22,000, a health educator at $20,000 and a clerk at $11,000. During next contract year, which begins on August 1st, or upon the date of hire, -the City would assume responsibility for fringe benefits for these three positions in the amount of $15,625. These funds will be included in the Health Department's 1985 budget request. Council Letter 662 July 27, 1984 Page 2 Utilization of the $53,499.96 to hire a pediatric nurse practitioner will ef= fectively free up sufficient time on the part of the physician Health Authority to allow that person to cover full-time public health clinics, full -time City employee health services and Wellness Program activities. Otherwise, one physician could not handle the workload. The health education position will substantially enhance Wellness Program activities and community health educa- tion outreach efforts. The clerk position will subsequently impact work back- logs in the Health Department Administration Division. Budget revisions and position allocations will be presented for your approval with the 1984 budget revisions. [t is recommended that this resolution be approved. AwlEa'rn e is t Assistant City Manager 1984 Council Memo 131 Honorable Mayor and Members of City Council Subject: Proposed Amendment to Texas Department of Health Contract The City Health Department currently administers a contract with the Texas Department of Health to provide funding for certain employee positions and clinician fees. Our previous part-time Health Authority, Dr. Lulu Smith, was funded on this contract for $53,000 as a State employee. Earlier, Council decided to hire on a contract-basis a full-time Health Authority and committed $75,000 in funds from savings in the Insurance Fund to cover these costs, with the intention that existing State Health Department funds earmarked for the physician salary would be converted to fund a Nurse Practi- tioner ($22,000) position to expand our capability to offer maternal and child health screenings and a Health Educator ($20,000) position to assist our Wellness Program and to expand health promotion activities with Health Department clients, along with a Clerk ($11,000) position. she Dfarector of Health will soon be initiating a proposal to the Texas De- partment of Health to amend the existing contract to reflect the conversion of the $53,000 from the physician's salary to the three positions. These [►ositions are necessary if the full-time Health Authority is to assume re- sponsibility for our new employee health services program (on-the-job in- juries, City physicals, etc.) , as well as health screenings for the Wellness Program, along with the normal duties of medical coverage for on-going public health clinics (VD treatment, immunizations, maternal and child health screen- ings, etc. ) . If you have any questions or concerns about this contract amendment, please let me know. The formal amendment will be presented for - your approval upon concurrence by the State Health Department. Karl Nollenberger City Manager 1 � NO R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager is hereby authorized to amend the contract executed between the City of Beaumont and the Texas Department of Health on January 3 , 1984 to add $32,000 in new funds to purchase medical and data processing equipment. BE IT FURTHER RESOLVED that the $53,499. 96 being retained in the State' s budget for a medical director position be increased, effective September 1 , 1984, to $ 55,099. 92 and to allow employment of a pediatric nurse practitioner at $22, 000, a health educator at $20,000, and a clerk at $11 ,000. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. Mayor - r ' 2. July 27, 1984 Council Letter 653 Honorable Mayor and Members of City Council .Subject: Renovation of Recreation Building on Tyrrell Park Additional funds are requested for Change Order No. 3 to the contract for -the renovation of the recreation building on Tyrrell Park. The first two Change Orders were for a total net increase of $1,296 for a contract total of $185,773. Change Order No. 3 is for an increase of $4,740.75 for a con- 'tract total of $190,513.75. This Change Order increase is necessary because work on this particular section of the roof decking was bid as a unit price. Engineers were aware of the work, but could not estimate the amount at the beginning of the renovation project. 'sections of the roof decking in the building are visible on the bottom side from within the building. Based on a visual inspection, the engineers wrote into the specifications that the entire east wing decking and parts of the south wing decking were to be totally replaced. This work is included -in the base bid of the contract. The remaining sections of the roof decking appeared alright on the bottom side or were not visible for inspection from inside the building. The en- gineers, having no way of knowing how much of the unexposed roof decking was bad until the roof decking was exposed during the renovation work, put a unit price per linear foot of roof decking to be replaced on the bid form as a separate item from the base bid. Change Order No. 3 is for 903 linear foot of roof decking that needed to be replaced after the entire roof decking was exposed for inspection. Money for Change Order No. 3 is - in the Contingency Fund. It is recommended that this Change Order be approved. /V iA- Hugh Earnest Assistant City Manager R E S O L U T I O N WHEREAS, the City of Beaumont entered into a contract with S & S Enterprises, Inc. in the amount of $184,478 for renovation of the Tyrrell Park Recreation Building; and, WHEREAS, Change Orders 1 and 2 were approved increasing the contract amount to $185,773 ; and, WHEREAS, Change Order No. 3 is being proposed to replace roof decking originally bid at a unit price of $5. 25 per linear foot as directed by the engineer; and, WHEREAS, it has been determined by the engineers that 903 linear feet of roof decking is in need of being replaced at the unit price of $5. 25 per linear foot; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT the City Manager be, and he is hereby , authorized to execute Change Order No. 3 to the contract with S & S Enterprises, Inc. for additional work on the Tyrrell Park Recreation Building increasing the contract amount to $190,513. 75. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - 3. July 27, 1984 Council Letter 652 Honorable Mayor and Members of City Council Subject: School and Thoroughfare Sidewalk Program The School Sidewalk Program was created during fiscal years 1980, 1981 and :1982, when City Council authorized $225,000 to provide greater pedestrian mobility and safety. As of June 30, 1984, the sum of $128,505.21 remained -in the School Sidewalk Fund. On July 9, 1984, bids were received for con- structing sidewalks at nine locations. Locations of the sidewalks are listed below: Fannin Street east of Eighth Street (south side - 100 feet; north side - 350 feet) Florida from Park to Elba (north side) Peyton from Sallie Curtis School to Parsons (west side) East Lucas from Concord to Helbig (south side) Usan from Sarah Street south 300 feet (west side) Fannett Road from Fourth Street to Edmonds (north side) Magnolia from Lucas to Leight Street (both sides) Longfellow from Gladys to Harrison (west side) Corley Street from 11th Street to Houston (south side) The low bid received for the project was submitted by Petro-Tex Construction Company in the amount of $129,088.63. A total of nine bids were received on the project, ranging from the low bid to a high bid of $204,714.39. The bids are as follows: Petro-Tex $129,088.63 Russ Miller 138,993.14 S & S 139,891.00 Watkins 158,998.00 Barnes 163,183.13 MACO 175,348.28 Council Letter 652 July 27, 1984 Page 2 Trotti and Thomson $193,315.30 PLACO 200,314.30 Teal 204,714.39 'There is $128,505.21 available in the School Sidewalk capital projects Fund, while the remaining amount will be taken from the Thoroughfare Side- walk capital projects fund for this contract. Petro-Tex Construction Company will meet their Minority Business Enterprise obligation by subcontracting material haul and concrete finishing with ap- proved minority subcontractors. A total of 10.6 percent of the total contract will be subcontracted. It is recommended that this resolution, in the amount of $129,088.63, be ap- proved. OIX A41t� Hugh Earnest Assistant City Manager PE ON! ffj Y Or \ I [•~ ' °� I�K[•. it I ?�,Ir� C�;......! F ,.�1 f r .~ 7Y �� �� � � I I; ' cn ''°. �I+ �I ®cam t •J� .� t� 7 "Ip ���� I' ILI ' 1�61idtJ�_�I YJ t.. IL� 1I[IUWVJ � J� I I .d O ��' n..ti.e �F1�U+ 'u'-•" 4: ELI, JX UUUQQQ OO❑� D ,. .owl. 5_ r:l 1F ��� Ly II ���d��J❑ _LXIfy��lJ�❑��� IV�•� ���©t u F..� •� 7.- 1L�] ❑a(t��❑ r �.� ri 7111 nr �) (�, I � � l�'Y. �. �t'u.Ate, • •I) .n.� _-�• I ��• (-.�uttm� �J�r']il�IDli� 11� ©� ❑❑❑ �=�Ylr "�� C -� �• _ .fir I � � nlJ(8J❑iw�� (�(:14�D��'iL�i, 3;' e ��nn❑i��es;L�l n_�(:ll�l �,..« (`.i6, ��i�! y i LJ❑iEli F-9 R 'g'19J�:11 op❑LJ LJiLAU OD 'f w �fj nL❑ �� i 17�i� r1fJO �p ���4� c� ,fin) 1 n �J . \ r]�TPT�❑k ill• 6 t FEEl� � I vlr�arJ�J��r� a� L E-j"Or UL S � 5iulr L_A Ir ❑ ]• LLJ `'�J�/�� J<� te`r�`, 1±7 �1' �q ���?_��-l�J�i�i ��'�i='0`' �� �1 i '�_�. � '`r�,i<i�>� - �(nf1 � U p���� C�O �v v�•,, ��� ��� �� FIB �e� �` ,��°, f s _emu i ❑ O OL�I�O�O�G: ��;���� �j.`w7`j �.L'����.�F .' :, °�u�: f]r -'z•11 THEM o 'Pop- I1i❑❑❑l_11D^ -1 JLJ("JAI o ;�L J ; �._��ar•io{ �:�� / _ _ I'13,Ze�r� 1' � ��• ��+ �o. o.� I�'A�1I1J7�•J�,U11/I1Jtt �' ���� I'li 'r" k�!-•` '\ ► i8 'M t I. Ii JlJIl1 Al•�!w 7 1t. .'{: J( s "lt_J�i]U,J(•Ji•J1�7`� }ll l� �!'•� l_� aY•, R-t��L..i`_: \ tl� /1� \ -� �a � 3 R E S O L U T I O N WHEREAS, on July 9 , 1984, bids were received for the construction of sidewalks at nine ( 9 ) locations; and, WHEREAS, Petro-Tex Construction Company submitted a bid in the amount of $129 ,088. 63 ; and, WHEREAS, the City Council is of the opinion that the bid submitted by Petro-Tex Construction Company is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT the bid of Petro-Tex Construction Company be accepted by the City of Beaumont and the City Manager be, and he is hereby , authorized to enter into a contract with Petro-Tex Construction Company in the amount of $129 ,088. 63 for the construction of s id ewa lk s. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. Mayor - 4. July 27, 1984 Council Letter 659 Honorable Mayor and Members of City Council Subject: Purchase of Police Uniforms Bids were received on July 9, 1984, for the purchase of uniforms for the Police Department. The City was purchasing 650 pants and shirts, 150 wind- breakers and caps and 50 jackets and belts. Bids on all of these items were only received from two vendors and the balance bid on portions of the uni- forms. The bids we received for all items listed above were from Factory Sales of Houston and Martin's Uniforms of San Antonio. The bid from Factory Sales did not meet specifications on the fasteners for the pockets of the shirts. 'This had the effect of excluding Factory Sales from consideration on any of the items, as they submitted their bid on an "all or none" basis. The over- all cost of the best bids received, excluding Factory Sales, is approximately $500 more than the single bid of Factory Sales. The bids are as follows: Item Vendor Amount Belts Sargent-Sowell $ 1,374.00 Caps Tyler Uniforms 2,599.50 Jackets Tyler Uniforms 2,950.00 Pants Martin's Uniforms 14,300.00 Shirts Martin's Uniforms 12,870.00 Windbreakers Sargent-Sowell 6,138.00 We recommend that the bids of Sargent-Sowell , Inc. for windbreakers and belts, Martin' s Uniforms for pants and shirts and Tyler Uniform Company for -jackets and caps be approved. The approximate total expenditure for this iurchase is $40,231.50. Funds for this purchase are available in the Police Department budget. It is recommended that this purchase be approved. 0 �Hugh arnest Assistant City Manager r ^ R f L GUM- ITEM R E S O L U T I O N WHEREAS, on July 9 , 1984, bids were received for the Purchase of uniforms for the Police Department; and, WHEREAS, the following bids were submitted: Vendor Items Amount Sargent-Sowell Belts $ 1 ,374. 00 Sargent-Sowell Windbreakers 6, 138. 00 Tyler Uniforms Caps 2 ,599. 50 Tyler Uniforms Jackets 2 ,950. 00 Martin' s Uniforms Pants 14, 300. 00 Martin' s Uniforms Shirts 12,870. 00 a.nd, WHEREAS, the City Council is of the opinion that the bids submitted above are the best bids and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bids submitted above in the amounts stated for the purchase of uniforms for the Police Department are hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. Mayor - s 5. July 27, 1984 i Council Letter 657 I Honorable Mayor and Members of City Council Subject: Disposal of Surplus Garbage Collection Vehicles Our replacement program, over the past several years, has allowed us to greatly improve the quality of our sanitation collection fleet. This program has al- lowed us to essentially cease the use of all rear-loader garbage trucks, as well as begin to phase out older side-loader units that are now at a point where their continued usage in service would be counter-productive. Of the eleven units offered for sale, seven were of the rear-loader style, while four were of the newer side-loader version. All units, with the exception of one, have been utilized as a source for spare parts for other units in the fleet. All units are, at this time, surplus to our needs. The bids were as follows: Basic Waste Systems, Global Truck & Inc. - Houston Equipment - Houston Unit #6056 $ -0- $ 500 Unit #6058 -0- 500 Unit #6059 -0- 1,250 Unit #6060 -0- 500 Unit #6061 -0- 1,250 Unit #6062 -0- 1,000 Unit #6063 -0- 750 Unit #6068 700 1,000 Unit #6069 1,500 1,500 Unit #6072 1,000 1,500 Unit #6073 4,170 3,000 The bid of Global Truck and Equipment Company of Houston for Items No. 1 through #10 is recommended; and the bid of Basic Waste Systems, Inc. , of Houston for Item No. 11 is recommended. The monies from the sale, $13,920, will be returned to our Fleet Replacement Fund. It is recommended the resolution approving this sale be approved. Hugh Earnest Assistant City Manager s r• ';t'1?'�1 AGENDA � N® R E S O L U T I O N WHEREAS, bids were received for the sale of surplus garbage collection vehicles; and, WHEREAS, the following bids were received: Basic Waste Systems , Global Truck & Inc. - Houston Equipment - Houston Unit #6056 $ -0- $ 500 Unit #6058 -0- 500 Unit #6059 -0- 1 ,250 Unit #6060 -0- 500 Unit #6061 -0- 1 ,250 Unit #6062 -0- 1 ,000 Unit #6063 -0- 750 Unit #6068 700 1 ,000 Unit #6069 1 ,500 1 ,500 Unit #6072 1 ,000 1 ,500 Unit #6073 4 ,170 3,000 and, WHEREAS, the City Council is of the opinion that the bid submitted by Global Truck and Equipment Company of Houston for Units 6056 through 6072 and the bid of Basic Waste Systems, Inc. of Houston for Unit 6073 are the lowest and best bids and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT the bids submitted by Global Truck & Equipment for Units 6056 through 6072 and Basic Waste Systems , Inc. for Unit 6073 in the amounts stated herein are hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - 6. July 27, 1984 Council Letter 660 Honorable Mayor and Members of City Council Subject: Boiler System - Police Department During the annual inspection of the City' s boiler system in the Police Depart- ment by Mr. John Cochran, representative of Commercial Union Insurance Company, problems were discovered which mandated that the hot water system be shut down. the fire tubes used to heat the water were determined to be badly deteriorated and pitted on the fire side and could have been leaking. Also, the heating water exchange could have been damaged. In order for us to operate the boiler in the Police Department, which P rovides all the domestic hot water needs the State requires that i b d q s t t t e repaired to meet their quality standards. Because of the emergency nature of the repairs, firms performing this spe- cialized type of repair were contacted and asked to quote a price for the necessary repairs. The quotes are as follows: Amelia Erecting and Welding Service; Beaumont $9,350 Jerryco Machine and Boiler Works, Inc. Houston 5,932 The staff has reviewed the bids and recommended the award to the low bidder. The money for this repair will be expensed out of the Building and Housing. Service Equipment Maintenance line item. ][t is recommended that this resolution be approved. e � Hug Earnest " Assistant City Manager ti A(GIMMiAl Hr-RIERM NO R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: ':CHAT the City Manager be, and he is hereby , authorized to pay Jerryco Machine and Boiler Works, Inc. Five Thousand Nine Hundred Thirty-Two Dollars ( $5,932) for emergency repairs to the boiler system at the Police Department. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. Mayor - i 1 i , j i y J CONSENT AGENDA JULY 31, 1984 * Approval of Minutes. a. A resolution authorizing an amendment to the contract with the South East Texas Regional Planning Commission. b. A resolution granting permission to the State Comptrol- ler' s office for use of the City's radio tower. c. A resolution making a committee appointment. a. July 27, 1984 Council Letter 654 Honorable Mayor and Members of City Council Subject: Community Service Block Grant Prescription Medication Contract Amendment The Health Department has a Community Service Block Grant from the South East Texas Regional Planning Commission in the amount of $11,442 to provide assist- ance with prescription medications to low-income persons seen at the Beaumont Community Health Clinic. That amount includes a $1,557 supplemental amend- ment given earlier to the original contract of $9,985. Despite Council Letter 495 of May 16th, stating no other fees would be avail- able until Octo,)er, the Regional Planning Commission has offered an additional $2,400 in unspent funds from other sources as an additional contract amend- ment with the Health Department. This will bring to $13,942 the amount of funds available to provide prescription medication assistance to low-income persons. The additional money will provide assistance to ninety-six persons. It is recommended that this contract amendment be approved. 5��g '4�� Hugh Earnest Assistant City Manager T k� `'`° R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the contract between the City of Beaumont Health Department and the South East Texas Regional Planning Commission in the amount of $11, 442 to provide assistance with prescription medications to low-income persons be amended to add $2, 400 in unspent funds from other sources bringing the contract amount to $13,942. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - b. ,July 27, 1984 Council Letter 651 Honorable Mayor and Members of City Council :subject: Use of City' s Radio Tower In December of 1983, the Texas Comptroller's office requested permission to -install an antenna and base station on the City's radio tower. They have established a radio communications system for use in Austin and various cities where offices are located. Beaumont is one of those sites. The operating frequency of this station will be in the 450 MHz range; the transmitter power will be 75 watts. It does not interfere with City opera- tions. A contract with the State Comptroller' s office has been drawn up. Both the Comptroller's office and the Legal Department have agreed upon the contents. It is recommended that this resolution be approved. Hugh Earnest Assistant City Manager R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby , authorized to enter into a contract with the State Comptroller' s Office to install an antenna and base station on the city' s radio tower. The form of the agreement is attached hereto as Exhibit "A" . PASSED BY THE CITY I Y COUNCIL of the City of Beaumont this s the day of 1984. Mayor - c. July 27, 1984 Council Letter 658 Honorable Mayor and Members of City Council Subject: Appointment to Historical Landmark Commission A resolution making an appointment to the Historical Landmark Commission is on Tuesday' s agenda for your consideration. Bradley J. Viator would be appointed to replace Councilmember Mike Brumley. Mr. Viator's term would expire October 31, 1986. L Hugh E Assistant City Manager R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT Bradley J. Viator be appointed to the Historical Landmark Commission with a term expiring on October 31, 1986. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. Mayor - WORK SESSION AGENDA JULY 31, 1984 CITY COUNCIL CHAMBERS 1. Discussion of proposed fees at the Health Department. 2. Discussion of extra-territorial jurisdiction area release to Bevil Oaks. 3. Discussion of recommendations for City auditors. W/S July 27, 1984 1- Council Letter 655 Honorable Mayor and Members of City Council Subject: Proposed New Fees and Fee Increases at Health Department The following request from the Beaumont Health Department is submitted for your discussion. Fees for certain environmental health and animal control activities have routinely been charged. The Beaumont Community Health Clinic operates on a sliding scale fee, with a minimum charge, based on the ability to pay. Tra- ditionally, fees have not been charged for such public health services as immunizations, venereal disease treatment, maternal and child health screen- ings, or adult health (chronic disease) screening services. Many local health departments are moving to establish fees in these areas, and quite a few have been charging for VD treatment for some time (including Port Arthur) . The Health Department has proposed the establishment of some new fees for 'these services and fee increases in certain areas. The fee structure pro- posed is as follows: Proposed for Current Projected Activity Current Treatment Annual Annual VD Treatment (8,755) $ -0- $10.00 $ -0- $ 87,550.00 Immunizations (12,500) -0- 2.00 -0- 25,000..00 Child Health Screenings (2,304) -0- 2.00 -0- 4,608.00 Adult Health Screenings (1,486) -0- 2.00 -0- 2,972.00 Vision and Hearing (2,539) -0- 2.00 -0- 5,078.00 Duplicate Immunization Cards (6,254) -0- 3.00 -0- 18,762.00 Council Letter 655 July 27, 1984 Pagd 2 Proposed for Current Projected Activity Current Treatment Annual Annual Health Cards (1,308) $ 2.50 $35.00 $3,270.00 $ 3,010.00 X-Rays (13) 5.00 15.00 65.00 150.00 Duplicate Health Cards (-0-) 1.00 5.00 -0- -0- Laboratory Water Samples (500) -0- 4.00 -0- 2,000.00 Laboratory Family Planning Tests (3,300) -0- 2.00 -0- 6,600.00 Laboratory Tests for VD - Jail (2,300) -0- 2.00 -0- 4,600.00 Animal Control Pound Fees (800) 10.00 15.00 8,000.00 12,000.00 Animal Control Vaccination Fees (500) 6.00 8.00 3,000.00 4,000.00 Animal Control 4.00/ Boarding Fees 6.00/ (300) 2.00/day 8.00/day 6,000.00 15,000.00 BCHC Minimum Medical Fee (600) 1.00 2.00 600.00 1,200.00 BCHC Dental Fee (5,000) -0- 2.00 -0- 10,000.00 TOTAL: $20,935.00 $202,530.00 Additional fees to be proposed in the Environmental Health area, increases in fee collections due to the increase in demand for services and additional re- imbursements by State and Federal sources are expected to pust the net amount collected by the Health Department over the amount collected this past year to some $250,000. Council Letter 655 July 27, 1984 Page 3 Establishment of these fees will require an additional Accounting Clerk for 'the collection process. A position is being requested in the 1985 budget request. The Health Department will attempt to collect these fees, if enacted, -for the balance of this fiscal year with existing staff. Enacting these fees now will enable the City to generate an estimated $8,000 in VD fees and $4,400 in immunization fees in the next two months. H �EarnestAU ugh Assistant City Manager W/S July 27, 1984 2. Council Letter 661 Honorable Mayor and Members of City Council Subject: Release of Extra-territorial Jurisdiction Area to City of Bevil Oaks As Council requested during the July 24th Council meeting, this item has been submitted for your discussion. The extra-territorial jurisdiction (ETJ) area of the City of Beaumont extends five miles from the City limit lines. There are some cities within this five- mile ETJ area which also are entitled by State Statute to control the ETJ for their City according to population. Where conflicting ETJ areas occur, the 'larger of the two cities is given the right to control the area in dispute unless it is expressly relinquished to the smaller city. In previous re- quests of this type, the City has released portions of its ETJ area to the Cities of Rose City, Nederland, Port Arthur and, most recently, Lumberton. Since the smaller city is receiving the benefits of the exercise of police power and new development, the City Council , on one previous request for re- lease, imposed a one-year time period for the area released to be annexed by the City making the request. The City of Bevil Oaks is a small city located on the north side of High- way 105 and within the extra-territorial jurisdiction of the City of Beaumont. The City Council of the City of Bevil Oaks feels that it would be beneficial to their community if they could annex that area adjacent to the southern boundary line of the City of Bevil Oaks for the purpose of exercising police power in this area. The proposed annexation would extend the southern boun- dary line of the City of Bevil Oaks an additional 800 feet. This 800-foot extension includes the right-of-way of State Highway 105. The City of Bevil Claks has requested that the City of Beaumont release this area for future annexation by the City of Bevil Oaks. The attorney for Bevil Oaks, Jerry L. Hatton, will represent and speak on behalf of Bevil Oaks. The Planning Commission recommended approval of the release by a vote of 3 to 2. Commissioner Walter Mayer voted against the release. He stated it appears the residential growth of Beaumont is toward the City of Bevil Oaks. He felt that releasing this area would mean the loss of future tax dollars for the City of Beaumont. Commissioner Ted Blanton also voted against the release, but did not comment on his reason. A member of the Planning and Zoning Department is available to assist you with any questions you may have about the request for deannexation. J Hugh arnest Assistant City Manager T REQUEST BY CITY OF BE77IL P OAKS FOR RELEASE OF ETJ AREA . t l BY CITY OF BEAUMONT FOR FUTUR: Sim` i ANNEXATION BY CITY OF BEVIL OAKS C,eek x ROSE HILL n I I `ACRES / Bivc \ "O P a S I 1/4W0 Camp "�� S�pN .... 00 oy ully/ °:: —T— i _ —P— P 0 —` 4 p 7� V 46EVIL N G�0i 0AK N I �• / POP 6 3 I 3120 O s I I m \ Fas STATE HWY 105 3 ti x`05 5.3 (� \ \ O subject LL / \ \ 364 2 LO \ ®. .\ I \�fp • Z \ l Valle \ \ o�i�� • �' •� T x EEKER I \ f A N — L. A I A 3 I .o _ AMELBULK I BE AUMCIN T � * Nt e5 \ MUNICIPAL AIRFIELD —� AMELTA- 9A A� i W/S July 27, 1984 3. Council Letter 656 Honorable Mayor and Members of City Council Subject: City Auditors At the request of Council , the selection of an audit firm is again placed on the Work Session agenda for discussion. Hugh Earnest Assistant City Manager CALENDAR * Monday, July 30 - 5370 Roberts Road 5:00 P.M. - (Dr. Brentlinger) * Tuesday, July 31 - 3rd Floor Conference Room *** 11:30 A.M. - Meeting 1:15 P.M. - Council Chambers Council Meeting, followed by Work Session * 7:30 P.M. - Chez Renee' s Restaurant; 797 N. 5th Ribbon Cutting Ceremonies (Ken Ferguson, Owner Russell Hanks, Manager) * Wednesday, August 1 - 12:00 Noon - Luncheon ** 3:00 P.M. - Municipal Airport Airport Advisory Committee Meeting * Thursday, August 2 - Highway Department 10:30 A.M. - Policy Advisory Committee Meeting * INAYO R ** MAYOR PRO TEM *** COUNCILMEMBER DAVID MOORE CALENDAR Page 2 * Sunday, August 5 - Julie Rogers Theatre 1:30 P.M. - 42nd Anniversary of Melody Maids - Honoring Eloise Milam _Monday, August 6 - Council Chambers 3:45 P.M. - Joint Planning & Zoning Public Hearing (COUNCIL QUORUM REQUIRED) * MAYO R ** MAYOR PRO TEM *** COUNCILMEMBER DAVID MOORE