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PACKET JUL 12 1983
CONSENT AGENDA JULY 12, 1983 * Approve Minutes. a. A resolution making committee appointments. b. A resolution accepting easements for sanitary sewer lines serving Office Park Plaza. c. A resolution accepting street and utility improvements in Calder Highlands Extension. d. A resolution accepting street and utility improvements in Dowlen West Addition, Unit XXII. e. A resolution letting a contract for furnishing and install- ing an overhead security door in the main pumping station at the Water Reclamation Plant. f. A resolution letting a contract for demolition of two con- demned vacant dwellings. g. A resolution authorizing the purchase of 50,000 citation forms for traffic violations. h. A resolution accepting street and utility improvements in Parks Meadows Addition, Unit V. i INTER-OFFICE MEMORANDUM a. CITY OF BEAUMONT, TEXAS Dote July 8, 1983 To Mayor and Council From: City Manager Subject Committee Appointments COMMENT: This resolution would make the following reappointments: - Hilda Lopez and Joe Wilson to the CDBG Citizens Advisory Committee for terms ending May 31, 1985. - Elmer Ashcraft to the Airport Advisory Committee for a term ending May 31, 1985. The same resolution would appoint Marilyn Johnson as a member of the Senior Citizens Advisory Commission to succeed Gordy Nesom, who resigned. The appointment would be for a period ending September 30, 1985. t INTER-OFFICE MEMORANDUM b CITY OF BEAUMONT, TEXAS Dote July 8, 1983 To Mayor and Council From City Manager Subject" Sanitary Sewer Easements COMMENT: This resolution would accept two utility easements for the "- sanitary sewer lines serving Office Park Plaza. One is a five-foot-wide easement along the south side of Phelan Boulevard and the other, a 15-foot-wide easement extending into the de- velopment. Six-and eight-inch sewer lines have been installed in the ease- ments by the developers, Patrick Henry Phelan and Michael Arthur Phelan. Inspections have been made by the Water Utilities Department to determine that the lines conform to city standards. y q. 6'15 p-3.I - HARRISON _ !N, /fY 0. LONGFELLOW sc HOOL -I F�Jc55 � v =N 5•w' e� .3, I r�^�\lp� � _ \ - I - j -• II .0 T t'- r I , }- �� !►� f ORTH ST m v G'SC TCH d } V }e W CALOE/� V J _ ly V WFADdN V .. o f 420 — o 41 h L a ;y tSi of �t u t w�J t *-rtow 40 Ln • all C4 ro !^ Yom— -Q.-41V 37 O'N it w •T GAMMAWY t J H I G G' • e a' PHELAN `" , /o" I I v w w 4.w a:.5 ;111ti M • t (/,��y ( , � � V Oi90 I� 11 I 6• � �[R�ATLIN I r v NARK M IL LIBERTY I . ` AUREI �►� 5�5 NTSP !2' ORI E OR �. d• Co. IN Q d •i' 9q C ti� °i b • YOu , . • Yq o � CAMBRIDGE d• �� 'u r {• _ .ms c 71 ' o e. n — -- — a. Q • Z m = ; U r iR f N 0 LOLA RED CARPET INN m at Gy LsBLEU m 4r O ELOISE �• ST t• •♦ Am It to K6 + � ►. . — 4� i°�/EL AN BO[iL E�/�9PO a r o0 .�88°SG�iZ' W 3 G 9• /8 P,co PasEn /84. S9 [.MANNOE Mi9NNOLE . I 3t 74,5 ( PROPOSED E.4BEME�Ir # / PRovoSEG I r y V. C. SAN. sA,v. sa►✓E,e I h l G P. S Ef/EA: �s E/9Sr-MFN7- SG,e 3S 61 I . I 75 I PROPOSED U r/L, /T y ' 1 � S EASEMENTs J � I PROPOSED ti I /N •ry! C: I G " P. V C. SIGN. O ) SEWER -_ I • w I -'� '- , � BLOCK 2 , � � .� / I OFF/CE �h'RK P�•4�F,' h j � �, BEAU/"lONT TEXAS 5307 HI 1 N N I /��'7ENDE0 S/3�d,3 ro sr�o►,� Coe�c I I BEAR 1,vG I w I PROVOSEO 5 tj � J � �.-•I ,—. I i ,"� /01 I PRopoSED '^ $CAGE.' I MANNaG E I / ~S SO I St 841,5` 'i I i / I $ I MAP ,Qa/' : 1/oL 14 ICA d! 9S M• /280 l,/ESr 441CAs � AMENDED 4�28�Q3 Ta SNOB,/ s.4.v. r INTER-OFFICE MEMORANDUM C CITY OF BEAUMONT, TEXAS Dote July 8, 1983 To Mayor and Council From City Manager Subject- Calder Highlands Street and Utility Improvements COMMENT: Recently-completed street and utility improvements in Calder Highlands Extension Addition have been inspected and found to be ready for acceptance for maintenance as part of the city systems. As shown on the attached map, the street improvements include a 355-foot extension of Taft from Ridgeland Drive westward to a cul de sac and a 175-foot extension of Ridgeland southward from Taft, as well as short sections of Taft on each side of Crow Road. Crow Road was constructed as a residential collector street in a city participation paving project. Residential street sections for Taft were constructed by the developer extending from the in- tersection westward about 185 feet and eastward about 355 feet. Utility improvements recommended for acceptance include water and sewer lines serving Lots 1-8, Block A; Lots 1-14, Block B and Lots 1-14, Block C of a replat of portions of Blocks 43, 44, 45 and 46 of Calder Highlands Extension Addition. v r ODOM V. �t COl lrf• - wok /,r.• f j7 WT V f U I ♦/ ' /CI COY �) "•S�� % � lfOr .mo O w ` rK. ; � ,... •�tru� �fc � i = u r Coot Df[ r / l9 ,of I i i u J LM � i t p El M �, : �l•Cuo� DE LAWAPE MONTI ELL r I Hy' 3 I n EL ST DE �weRE f� Jl ,�j, — SP ill L�' II i.. W' . BLOCKS 43, 44 , 45 - a 46 Calder Highlands Ext. Add. URBAN TRANSPORTATION DEPT. ENGINEER DIVISION 6 - 7 - 83 0 INTER-OFFICE MEMORANDUM d. CITY OF BEAUMONT, TEXAS Dote July 8, 1983 To Mayor and Council From: City Manager Subject Dowl en West Street and Utility Improvements COMMENT: This resolution would accept recently-completed street and storm sewer improvements in Dowlen West Addition including a 680-foot section of Limerick Drive west of Shakespeare Drive and water and sewer lines serving Lots 25 through 32, Block 35, and Lots 21 through 27, Block 36. The improvements have been inspected and found to conform to city standards. DOWL EN WEST UNIT ------�L IL GL!D►S IvfAt/f SNI MI NA In 84 O ! 6L EIY M'/L LOW ; t ' 1►ESTGItE � ` D'►/Vf RL/M6TOM W w/LLAwNfY Ste„ at ♦ pW 2 L J DOW LEN WEST URBAN TRANSPORTATION DEPT ENGINEER DIVISION 6 - 7 - 83 INTER-OFFICE MEMORANDUM e CITY OF BEAUMONT, TEXAS Dote July 8, 1983 To Mayor and Council From City Manager Subject Overhead Security Door COMMENT: This resolution would authorize a $1,480 contract with Hollywood - Crawford Door Sales of Beaumont for furnishing and installing an overhead security door in the main pumping station at the Water Reclamation Plant. Informal bids were solicited from five suppliers but the Crawford bid was the only bid received. The five included two other local suppliers. One failed to bid by oversight. The other did not wish to bid. The new heavy duty door will replace an old garage door at the 10-by=12 foot opening to the shop area of the building. The door will complete the program of security improvements at the plant, including unbreakable glass for the computer control room of the main pump station building and door and window bur- glar bars and an alarm system for the main pump station and ad- ministration buildings. The bars and alarm system are in the process of being installed. The $1,480 bid on the overhead door exceeded the budget estimate by $280, but the cost of the overall program would be $7,205 - compared to a budgeted $8,500 - because of the lower than ex- pected bids on the alarm system and burglar bars .and the com- puter room security glass. INTER-OFFICE MEMORANDUM f CITY OF BEAUMONT, TEXAS Dote July 7, 1983 ;p Mayor and City Council From City Manager Subject- Demolition of Condemned Buildings COMMENT: This resolution would let a contract to F.E. H. Construction Co. for the removal of two condemned vacant dwellings, at 805 DeVilleneuve and - 2065-67 Leiper, for $2,038.80. Bids were received from five contractors on June 29, with the F.E.H. bids being the the lowest. A $100,000 special services appropriation in the current budget included an estimated $60,000 for contract demolition of dilapidated structures. The program has been running well below the budget estimates, which were based on an estimated average cost of $2,500 per structure demolished. The contract to be considered Tuesday would make a total of 20 structures demolished for $25,000, or an average cost of $1 ,300. BID REVIEW Environmental Control Date: Jun@ 29, 1983 Bid Opeining 805 2065-2067 Locations 1. DeVilleneuve 2. Leiper 3. 4 . S. F.E.H. $ 901.00 $1,137.80 1. Constructi n D.M. 1,250.00 1 ,325.00 2. Williams Elk 1,200.00 1,500.00 a 3. Constructi n 0 Trax 1,195.00 1,495.00 4. +� Exter rise U Ace Clark 1,050.00 1,500.00 S. Constructi n 6. 7. 8. Recommendations : The Environmental Control Division is recommending that all contracts for demolition be awarded to F.E.H. Construction because they submitted the best/or lowest bid on the projects. a ` ' INTER-OFFICE MEMORANDUM g. CITY OF BEAUMONT, TEXAS Dote July 8, 1983 To Mayor and Council From City Manager Subiect Purchase of Traffic Citations COMMENT: This resolution would authorize the purchase of 50,000 citation forms for moving traffic violations from Control Graphics Corp. of Houston for $2,279.50. The Control Graphics bid was the lowest of 13 received on the order for an estimated 10-to-12-month supply of the tickets. Other bids ranged up to $3,742. The low bid is about $500 less than the city paid for the last order, placed in July, 1982, and about $700 less than the $3,000 budgeted for the purchase. •- BID OPENING DATE _. July_6, 19fi3___ Cii o 'Beaumont CITY BID NUMBER B_6-83-52.i _ PAGE 1 OF 3 BID TABULATION The Rein Co. Cabco Business Curtis 1000 Great Western Doyle Business Action Forms Inc. Forms Business Forms Beaumont Beaumont Houston Beaumont Orange Beaurr.ont ITtr1 APPROX. ---- ------ N0. QTY. UNIT DESCRIPTION OF ITEMS BID UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE U►IIT 1 50,000 each Traffic Citations 66.84 M , 55.18 M 53.49 51 .63--- -_49.03 — 65.92 - 3,342.00 2,759.00 2,674.50 2,581 .50 2,451 .50 3,299.00 I 1 GROSS TOTAL. . . . . . . . . . . . . . 3,342.00 2,759.00 2,674. 50 2,581 .50 2,451 .50 3,299.00 LESS DISCOUNT. . . . . . . . . . . . -0- -0- 26.75 __— -0:--- -0- —_ -0- NET TOTAL. . . . . . . . . . . . . . . . 3,342.00 2,759.00 2,647.75 _ 2,581 .50 2,451 .50 3,299.00 _ For order I - TERMS. . . . . . . . . . . . . . . . . . . . Net 30 days Net 30 placed-15 days Net 30 days Net 30 days Net 30 days DELIVERY. . . . . . . . . . . . . . . . . 4 weeks 6-7 weeks F5-6 weeks 3-4 weeks 4-5 weeks 4-5 weeks MEETS SPECIFICATIONS . . . . . yes yes yes yes yes yes BID OPENING DATE July_6, 1983 0 CITY tt o Beauj�>ont BID NUMBER_ B-6-83-52 _- -li3 OL PAGE 2 OF 3 BID TABULATION Hart Graphics Regal Forms Pix Graphics Moore Bus. Gulf Coast Control Forms Graphics Austin Scarsdale, NY Beaumont Beaumont Beaumont Houston -ITEM APPROX. -- ------ ------- ----------- -- - N0. QTY. UNIT DESCRIPTION OF ITEMS BID UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE - UNIT PRICE UNIT 1 50,000 each Traffic Citations 74.84 , 49. 50 51 .84 51 . 10 58.00 45. 59 3,742.00 2,475.00 2,592.00 2,555.00 2,900.00 2,279. 50 GROSS TOTAL. . . . . . . . . . . . . . 3,742.00 2,475.00 2,592.00 2,555.00 2,900.00 2,279. 50 LESS DISCOUNT. . . . . . . . . . . . -0- -0- -0- -0- -0- -0- NET TOTAL. . . . . . . . . . . . . . . . 3,742.00 2,475.00 2,592.00 2,555.00 2,900.00 2,279. 50 TERMS. . . . . . . . . . . . . . . . . . . . Net 30 days Net 30 days Net Toth prox Net 30 Net 30 days Net 30 days DELIVERY. . . . . . . . . . . . . . . . . working days 3-4 weeks 6 weeks 4-5 weeks 4 weeks 4 weeks MEETS SPECIFICATIONS . . . . . yes yes yes yes yes yes BID OPENING UAII. July 6, 1983 ut o BeaZ� vow 1 CITY BID NUMBER B-6-83-52 -- - -_- - PAGE 3 OF 3 BID TABULATION NCR Beaumont -ITE,,1 APPROX. ------ -- -- - --- - ------- --- - - - ---- ----------- -- - N0. QTY. UNIT DESCRIPTION OF ITEMS BID UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE U►!IT PRll'F 1 50,000 each Traffic Citations 58.05 2,902.50 I i — -------- --- ------- GROSS TOTAL. . . . . . . . . . . . . . 2,902.50 LESS DISCOUNT. . . . . . . . . . . . -0- NET TOTAL. . . . . . . . . . . . . . . . 2,902.50 TERMS. . . . . . . . . . . . . . . . . . . . Net DELIVERY. . . . . . . . . . . . . . . . . 4-6 weeks MEETS SPECIFICATIONS. . . . . yes INTER-OFFICE MEMORANDUM h. CITY OF BEAUMONT, TEXAS Date July 8, 1983 - 10 Mayor and City Council From City Manager Subject Park Meadows Street and Utility Improvements COMMENT: This resolution would accept recently completed street and utility improvements in Park Meadows Addition Unit V. These improvements _ include a 1 ,090-foot section of Green Meadow Drive south of Glen Meadow Lane and sections of Glen Meadow Lane on both sides of Green Meadow Drive. Also included are water and sewer lines serving Lots 5 and 6, Block 2; Lots 4-6 , Block 4; and Lots 1-3, Block 5 of this addition. The improvements have been inspected and found to comply with city standards. r GREEk .PARK ,MEADOWS VN/T PARK fVN f Y[ ADM 0 MAJOA MIA J t PARK MEADOWS UNIT Y URBAN TRANSPORTATION DEPT ENGINEER DIVISION 6 - 7 - 83 A G E N D A REGULAR SESSION OF THE CITY COUNCIL JULY 12, 1983 CITY COUNCIL CHAMBERS 1:15 P.M. * Invocation. * Pledge of Allegiance. * Roll call . * Proclamations. 'k Consent Agenda. .1. A resolution letting a contract for the asphalt surfacing of parking areas in the new Service Center on Lafin Drive. 2. A resolution authorizing the purchase of work uniforms. A resolution designating appraisers for right-of-way acquisition for the Crockett Connector. 4. An ordinance providing for the August 13 city special election to be conducted jointly with an election called by County Commissioners Court on dissolution of the Beaumont Independent School District. 5. A resolution authorizing the purchase of a wheel tractor-loader for the Water Reclamation Plant. 6. A resolution approving city participation in the cost of constructing a 1,320-foot section of Crow Road, north of Delaware, as a residential collector street. 7.. An ordinance allowing an increase in the rates which Amoco Gas Co. charges Amoco Production Co. 8. A resolution accepting as completed the work performed under a con- tract with Mar-Len, Inc. for construction of Phase I of the Fannett Road Outfall Drainage Project. 9. A resolution approving a request by A.R.A. Services, Inc. for ap- proval of an increase for the second year of its three-year contract for operating the central garage. Council Agenda July 12, 1983 Page 2 10. A resolution ratifyi-ng an agreement for establishment of a Private Industry Council for South East Texas under the Jobs Training Partnership Act. * Public Hearing - dilapidated structures. 11. An ordinance declaring certain dilapidated structures to be public nuisances and requiring their repair or removal . INTER-OFFICE MEMORANDUM 1. CITY OF BEAUMONT, TEXAS Dote July 7, 1983 i° Mayor and City Council From City Manager Subject: Parking Area Paving Contract COMMENT: Troy Dodson Construction Co. was low bidder at $56,235 on a contract for applying an asphalt surface on parking areas at the new Service Center being constructed on Lafin Drive. Bids were received from eight contractors ranging up to $112,125. The areas to be surfaced include a parking lot for employes -- measuring about 180 by 435 feet -- near the administration building and strips flanking the maintenance facilities for parking equipment brought in to be serviced. City forces are placing a limestone base on these areas. The contract would provide for the application of a 12-inch thick sur- -Face of asphaltic concrete on the base. An estimated °1,725 tons of asphalt would be required. August 15 would be specified as the deadline for completion. The preliminary estimate for the surfacing contract was $85,000. TOTAL EQUIPMENT PARKING AREA 13, 500 S. Y. r� rim SK m am ns cl PNFUWS 1 . i. ► __ TOTAL EMPLOYEE PARKING AREA 'A 9,5 0 0 S. Y. PROPOSED PARKNG FOR SERVICE CENTER URBAN TRANSPORTATION DEPT ENGINEER DIVISION Project: Surfacing of Equipment & Employee Parking Lots L/L1/bJ at the Service Center EST. Troy Dodson Bo-Mac Inc. Russ Miller Trotti & F. Catlin Bella Co, C & P Bayto,;4n DESCRIPTION QTY- Construction Const. Co. T.homson Asphalt Co. Equpiment Co. Cony : c:_, 1 H.M.A.C. Pavement 1725 Tn. $32.60 $37,00 $40. 19 $41 .00 $42 .00 $44 .90 $47,97 $ 2-1 5�5 3 ,825 — 9,3� 27.75 70,725.00 -7-274 -00 77— 452.50 27 8..25 $112 , TOTAL BID $56,235 $63 ,825 $69,327.75 $70,725.00 $72 ,450.00 $77,452.50 $82 ,748.25 $112 , 12 v INTER-OFFICE MEMORANDUM 2. CITY OF BEAUMONT, TEXAS Dote July 8, 1983 to Mayor and Council From City Manager Subject, Purchase of Work Uniforms COMMENT: Shepherd Linen Supply Company of Beaumont was low bidder at - $39,388.75 on furnishing work uniforms for employees required to wear uniforms in various departments other than the Police and Fire Departments. The Shepherd unit price bids were low on all of the 10 items in the letting including long-and-short-sleeved shirts, trousers, jumpsuits, coveralls and smocks. Bids were received from four suppliers on June 15 with the totals ranging up to $58,032.50. The Shepherd low bids recommended for acceptance are as follows: Quantity Description Cost 1000 Shirts - LS - Tan $ 6,860.00 1000 Shirts - SS - Tan 5,740.00 50 Shirts - LS - White 320.50 125 Shirts - SS - White 697.50 25 Painters - SS - White 139.50 2000 Pants - Brown 18,420.00 25 Pants - White 217.25 400 Jackets - Brown 6,088.00 25 Smocks 364.50 75 Smocks 541.50 r i INTER-OFFICE MEMORANDUM CITY OF BEAUMONT, TEXAS Date To From Purchase of Work Uniforms Page 2 Subject COMMENT: The $39,388.75 total low bid compares to an expenditure of $47,584.18 for the same items last year for uniformed employees in: Transportation Public Works Code Enforcement Parks Library Health Community Health Clinic Building Maintenance Purchasing (Print Shop) Water Sewer Maintenance Sanitation Community Facilities The purchase would be financed from $87,480 budgeted this year for rainwear as well as uniform items. The policy for issuing uniforms varies by department and each de- partment's requirements for the year are reviewed and approved as part of the budgetary process. C'.�t � �+�7 l ltl 'BC (7111w171 LI I i IIIJI I;I I -1; 1 ;'71 L / P"'(;F 3 I D T A B U L A T I O N V Shepherd Linen I Factory Sales Martin ' s Tyler Uniform Supply ( Company Uniforms Co. , Inc. I Beaumont Houston San Antonio Tyler QTY . UNIT DESCRIPTION OF ITEMS BIU I UIIIT Pf<ICE U�11T F DICE U;IIT kkk F III! I 1.kIk.F --- - - -- - - - - - -- -- I -- - 6 .$6T------ 7.40 ea ./ --- 9.-25/ ------ - 7 .68/_ 1 1000 ea. Shirts - LS - Tan 6860.00_ 7400.00 925_0.00_ 7680.00 76-.4 7. 50% 6.68/ 2 1000 ea. Shirts - SS - Tan 5740.00 6400.00 7500.00 6680.00 6.41/ 1 7.40 ea./ 9.25/ 7 .68/ 3 _ 50 ea. Shirts - LS - White _ _ 320_50 _� 370.00 _- _ 9ELK_ QQ ___ _ 4 125 ea. Shirts - SS - White 5.58/ 6.40% 7. 50/ 6.68/---------- - -697,50-- 800.00 ,-957. 50 -- ---$35.44 -- - - - - ----- - - - 5 25 ea. Painters - SS - White 5. 58/ 16.40/ 6.85/ 6.68/ 9. 2l/ X10.64/ 13. 55/ 10. 73/ 6 2000 ea. Pants - Brown - - _ 18,420 .00-_---I 21 ,284�QQ . _^ 27144,44 _ _ 21 .454.44 8.69% 10.64/ 13. 55/ 10.73/ 7 - 25 ea. - Pants - White -_- _- _ , _217.25 _-- - 266,00 338 75 . _ -_,26$,25_ ____ -_ _ ; 15.22/ x18. 75/ 27. 70/ 17.137/ - - 8 400 ea. Jackets - Brown -- - --- -- ------- - ---54$8._OQ _ _- -Z54Q,QQ--- 114. 58/ 14. 75/ 19 .95/ 14.00/ 9 25 ea. Jumpsuits/Coveralls 364.50 368. 75 498. 75 350.00 ------------- i7.22/ ; 10.25/ - .9.25%---_ - - - - 10.60% - ----- 10 75 ea. Smocks 541 . 50 768. 75 693. 75 795.00 GROSS TOTAL . . . . . . . . . . . . . . 39 ,388. 75 45 ,313.50 58,032 . 50 45 ,767 . 25 LESS DISCOUIIT. . . . . . . . . . . . NET TOTAL . . . . . . . . . . . . . . . . TERMS . . . . . . . . . . . . . . . . . . . . Net Net Net Net DELIVERY . . . . . . . . . . . . . . . . . 30 days 30-45 days --- 45-60 days MEETS SPECIFICATIONS . . . . . yes yes yes yes I 1; 1 INTER-OFFICE MEMORANDUM 3. CITY OF BEAUMONT, TEXAS Dote July 8, 1983 To Mayor and- Council From City Manager Subject Appraisers for Right-of-Way Acquisition COMMENT: The Council Tuesday will be asked to designate two appraisers for the right-of-way to be acquired for the Crockett Connector. Proposals were solicited from four firms and individuals offer- ing appraisal services. The three who responded were evaluated and ranked in order of preference by the Director of Urban Transportation as follows: 1. M.L. Lefler, Jr. 2. Jack C. Aulbaugh, Inc. 3. Cook and Associates Copies of their proposals are attached. Two appraisals will be obtained on each of the nine parcels of right-of-way needed for the project. •! t �'� /1• IM aw •r• CITY OF BEAUMONT - +•• , E + CROCKETT CONNECTOR wo RIGHT - OF - WAY F ' �I � I � �� r E � i• MIS IrI o►rf � � '� ,rl• �� •� / '+ • '� 3 s p M Lr Avg l000, qTp jw 40) If� •• • ri • w r r • � k '� �.4 1! fS'••a• Aga �• I .� .. i -r�• ort i ' • '/V�.l' '` ✓""'�` j+�'o�.t- � cB�a � r •t a.�i� �;'1" � ` `\� �'i.� �•Q,�� _ � �l� , � ,,.a. ice.{, .;� i. f4. �F,•,,, _ \ � ;� ,• lam•) .•• !' � �� r �:, ♦ � Tt • 1) Z ,K $; ice. •` ,4 •' , `. • •• I rl IN REALTOR' . II M. L. LEFLER, JR., A Professional Corporation REAL ESTATE AND APPRAISING Post Office Box 2888—Beaumont.Texas 77704 June 9, 1983 Mr. Joe S. Ternus, Director Urban Transportation City 'of Beaumont P. 0. Box 3827 Beaumont, Texas 77704 Re: Your letter of June 7, 1983, in regard to the appraisal services to be required for the Crockett Connector Project consisting of Parcels 1 , 1A, 2, 3, 4, 5, 6, 7, 8, 11, 12 and 13 as per plat attached. Dear Sir: Outlined below you will- find my proposal for the appraisal services required for the above mentioned project: 1 .. I estimate approximately 150 hours would be required to complete the appraisal . My rate .per hour is $50.00 or $400.00 per day. 2.. I can commence work immediately upon receipt of the necessary data, i.e., plot plans showing the property to be acquired, etc. 3. I can complete the assignment in approximately 20 working days. 4. Attached hereto you will find my appraisal qualifications. I have done numerous appraisals for the City of Beaumont over the past years and have appeared as an expert witness on many condemnations both for the City of Beaumont and for Jefferson County. Sincerely yours, f1 u M. L. Lefler, Jr. SREA FJ I ENGINE:RING DMC� D � UF-P.r-TRA1,-g?,,-RTAT;0N JUN 9 1983 QUALIFICATIONS OF 'APPRAISER M. L. LEFLER, JR. Graduate of the University of Texas School of Law, June 1939 with a Doctor of Jurisprudence degree. Licensed attorney, member of the Texas Bar Association and the Jefferson County Bar Association. Actively engaged in real estate appraisal , real estate development, real estate sales and construction business since 1946. Appraised for various financial institutions such as Beaumont State Bank, Texas Commerce Bank, First Security National Bank, Allied Union Bank, Citizens National Bank, First Texas Savings Association, Orange Savings & Loan Association and Jefferson Savings b Loan Association. Appraisals have been made for attorneys, individuals, estates and corporations, such as Bethlehem Steel Corporation, E. I. Du Pont/De Nemours b Company, Exxon Company, Pittsburgh Plate Glass Company, Mortgage Guaranty Insurance Corporation and others. These appraisals covered a wide variety of properties including residential , commercial , industrial and farm and ranch properties. Approved fee appraiser for the State of Texas, Jefferson County, Jefferson County Drainage District No. 6, City of Beaumont, Port of Beaumont and the Beaumont Independent School District. From 1962 through 1969 engaged in advising on revaluation of real property in the Beaumont Indepen- dent School District amounting to approximately 30,000 parcels. Past member and past chairman of the City of Beaumont Tax Board of Equalization and of the Tax Board of Equalization, Beaumont Independent School District. Member, director and past president of the Beaumont Board of Real- tors. Member and past director of Texas Association of Realtors, and member of the National Association of Realtors. Past President and director of the Society of Real Estate Appraisers, Sabine Area Chapter 154, having the designation of Senior Real Estate Analyst of the Society of Real Estate Appraisers. Member of the American Right of Way Association. Organizer, past director and past presi- cent of Home Builders Association of the Sabine Area. Director and member of the Executive Committee of the Beaumont Housing Finance Corporation and president and director of the Jefferson County Housing Finance Corporation. Served as assistant chairman of the Board of Adjustment of the City of Beaumont under the City of Beaumont zoning ordinance from its inception in 1956 to December 31 , 1971 and from 1977 to date. Successfully completed the Society of Real Estate Appraisers courses "Principles and Techniques of Residential Appraising", "Appraising Apartments" and "Apprais.ing Industrial Property". Attended courses at the Southwestern Legal Foundation Institute on Eminent Domain in Dallas, Texas. Attended courses in appraising at Lamar University in Beaumont, Texas, and the University of Houston in Houston, Texas. • D � The International Society of Real Estate Appraisers is proud to authorize _ M. L. Lefler Jr SREa to include the following in his/her professional i credentials. Authorization good through Apri 1 27, 1985 What Is A Senior Real Estate Analyst? Senior Real Estate Analysts (SREA) are professional and ownerships in accordance with accepted definitions members of the Society of Real Estate Appraisers who of market value,and to extend appraisal analysis beyond have extensive technical training,long and varied experi- current market value to provide a basis for decision- ence,who Have earned the respect of the community and making to clients responsible for committing funds or their peers for their expert knowledge, outstanding abil- assets in the sale,financing,purchase. lease,trade, reno- ity, professional leadership and integrity. vation, development, demolition or division of real prop- SREA members have demonstrated in practice that the prop- erty. a e analyst's experience encompasses the most dif- are Competent to a y ppraisal problems. P appraise all types of real estate interests As of January 1, 1977 fewer than 600 professional appraisers In the United States and Canada have been able to meet these exacting standards. Eligibility Certification To be eligible to apply for SREA designation an individual must Certification procedures require a comprehensive oral examination by 1. be a SRPA member of the Society 2. have successfully completed examinations 101, R2.201 b 301 an examination board of the Admissions Committee, inspection of of- 3. have prepared a demonstration report on an income producing lice operations,review of appraisal and analysis reports and a thorough property investigation of the applicant's competence and integrity.This investi- 4. have 6-12 years of experience as a market value appraiser of income gation includes contact with other SREA members. professional ap- property, including some substantial concurrent experience in real praisers,clients•attorneys,judges and persons in the community.The estate analysis such as preparation of feasibility and marketability SREA designation is awarded for five years only. studies,cash flow analysis and other applications of statistical mea- sures to real estate problems 5. if born aftei 1944 have a 4 year college degree or complete a series of substitute examinations designated by the Society 6. have a record of positive contribution to the advancement of the real Re-Certification estate appraisal and analysis profession such as participation in A member wishing to renew the SREA designation must apply for recer- professional Association affairs,teaching or contributing to the de velopment of training courses. or writing or research work in the titicaton at the end of the live (5) year period. Upon application to professional field recertificaton,an applicant is expected to show evidence of integrity. 7. haveearned an excellent reputation forthe honestyand integrityand continued technical training, experience and professional leadership Professional competence expected. commensurate with current SREA Admissions standards. Certified SREA On Apri 1 27, 19 70 Re-Certified Apri 1 27, 19 75 Re-Certified Apri 1 27, 19 -9-0— Re-Certified 19 Re-Certified 19 i .Jack C. Aulbaugh, Inc. Realtor Appraiser Consultant June 9, 1983 JUN 9 Mr. Joe S. Ternus Urban Transportation Director , City of Beaumont Re: Crockett Connector Project Dear Sir, Thank you for the opportunity to make a proposal in- the above captioned property. I would estimate that the appraisal would require - approximately 150 man hours to complete. I .can start on this work immediately and should be able to complete it in 45 days after receiving all engineering. t Attached is a set of my qualifications. Following is a summary of the appraisals I have made for the City of Beaumont. 1. Several tracts of land on the Phelan Calder Project, 2. All of the Civic Center Project- 3. Fifteen Parcels in the Shrah-Lavaca Project 4. Cartwright Corley Drainage 5. Census Tract #17 6. Phelan Blvd. from Kennedy west to Calder (17 Parcels) 7. C.I.P. Project on University 8. Sewer Project from Washington north to Pinchback property Ply experience has been largely in commercial and industrial properties. I have had considerable appraisal experience in downtown Beaumont. Sincerely, Ci - 1r- Jack C. Aulbaugh, MAI , JCA/sh RECERTIFICATION The American Institute of Real Estate Appraisers conducts a voluntary program of continuing education for its designated members. MAI 's and RM's who meet the minumum standards of this program are awarded periodic educational certi f cati on. I am certified under this program through December 31 , 1983. Jack C. Aulbaugh MAI Jack C.Aulbaugh. MAI QUALIFICATIONS OF APPRAISER JACK C. AULBAUGH 2685 Harrison P. 0. Box 5067 Beaumont, Texas 77706 713 838-6159 MEMBERSHIPS: Member, American Institute bf Real Estate Appraisers (MAI) Certificate #4662 Senior Realty Appraiser Society of Real Estate Appraisers Past President, Beaumont Board of Realtors Texas Real Estate Association National Association of Real Estate Boards EDUCATION: B. S. Mathematics - Lamar State College of Technology American Institute of Real Estate Appraisers Course I - Principles of Real Estate Appraising Course II - Appraisal of Urban Properties Course IV - Mathematic of Capitalization and Income Analysis Techniques of Real Estate Appraisers - Appraisal of Industrial Properties EXPERIENCE: Entered Real Estate business in 1957. Appraisal experience includes right-of-way work for Gulf States Utilities , Sinclair Oil and Gas, Sabine River and Northern Railroad and others. Appraised office buildings in Beaumont, Orange, and the City of Port Arthur Municipal complex. Appraised such industrial complexes as Gulf Coast Machine Works, Standard Brass in Beaumont and Sabine Towing Company of Port Arthur. Commercial appraisals include large garden apartments , warehouses , office buildings, strip commercial centers and service stations. Experience includes feasibility and land utilization studies. Jack C. Aulbaugh, MAI QUALIFICATIONS OF APPRAISER JACK C. AULBAUGH Page, 2 EXPERIENCE (CONTINUED) Mortgage and Insurance Clients: i Aetna Life Insurance InterFirst Bank Mutual of New York Citizens National Bank New York Life First City Bank Central South Coast Mortgage First Texas Savings First City Bank of Beaumont Bank of The Southwest - Texas Commerce Bank Allied Bank of Beaumont Jefferson Savings First Federal Savings Savings and Loan Associations in Jefferson and Orange County Governmental Agencies: Veteran's Administration U. S. Corps of Engineers City of Beaumont U. S. Department of Justice Jefferson County General Services Administration Texas Highway Department U. S. Fish and Wildlife Port of Beaumont Companies: Georgia Pacific Exxon Shell Oil Brown & Root Continental Oil Conoco, Inc. Olin Mathieson Allied Chemical Owen-Illinois Texaco, Inc. Mobil Oil Approved vocational teacher by the Texas Department of Education, teaching Fundamentals of Real Estate and Real Estate Appraisal at Lamar University. Licensed Real-Estate Broker in the State of Texas License #109200 File #66910 Jack C. Aulbaugh, MAI C0' 0K & AssoaATEs ' REAL ESTATE APPRAISERS WILLIAM C. COOK JR., MAI, SRPA JIMMY W. BISHOP, SRPA STEPHEN E.BISHOP, SCOTT C. COOK June 10 , 1983 Mr. Joe S . Ternus Director-Urban Transportation City of Beaumont P .O. Box 3827 Beaumont, Texas 77704 Re : Crockett Connector Project. Dear Mr. Ternus , In response to your letter dated June 7 , 1983 , concerning the above captioned project, we consider the following parameters to be reasonable . 1) It will take approximately , 275 man hours to complete the appraisal assignments . 2) Our office will commence work on the project within one week from the time we receive finalized plats of the proposed takings . 3) It will take approximately 45 to 60 days to complete all assignments . Individual parcels can be delivered as they are completed and if necessary , completion of certain parcels can be expedited. 4) Attached is a set of Qualifications for William C. Cook , Jr. , Jimmy W. Bishop, and a Partial List of Clients . In addition to contracted work with the City on Census Tract 13 , Virginia Street Project, Lavaca Street Project , and various individual parcels of property , we have been , and are currently , involved with the City and State on Spur 380 . We have completed appraisal assignments for the U. S . Corps of Engineers for the Big Thicket National Preserve, Drainage District #6 , and Jefferson County . Should any additional information be necessary , please contact me at your earliest convenience . Respectfully submitted , Cook & Associates Jimm W. Jfl shop , SRPA JWB :mkb enclosures 835-1430 QUALIFICATIONS OF WILLIAM C. COOK, JR. , MAI , SRPA Professional Affiliations and Activities President (1974) ; Secretary (1978-1979) ; Treasurer (1980-1982) ; Sabine Area Chapter #154 , Society of Real Estate Appraisers Past President, Beaumont Board of Realtors (1963 ) Member, Society of Real Estate Appraisers , Senior Real Property Appraiser (SRPA) designation Member, American Institute of Real Estate Appraisers Certificate #5013 Educational Background Educated in the public schools of Dallas , Texas . Graduated in 1951 from Southern Methodist University with a degree in Busi- ness Administration. Completed the courses required by the Amer- ican Institute -of Real Estate Appraisers and the Society of Real Estate Appraisers necessary to qualify for the designations granted by these professional organizations . Attended numerous seminars and conferences presented by SREA and AIREA; Multiple Regression Analysis (1975) ; Mortgage Equity Analysis (1974 ) ; Mobile Home Ap- praising (1978) ; Principles of Income Property Appraising (1976) ; Real Estate Investment Analysis (1978) ; and other seminars and courses as required for certification. Experience Presently owner of Cook & Associates ; a firm of independent appraisers engaged solely in the appraisal of Real Estate . Until February 1982 served as Chief Appraiser and Director of American Real Estate Corporation, Beaumont and Austin, Texas . Actively engaged in all phases of the Real ' Estate Business since 1956 . Ac- tive as a Fee Appraiser since 1967 , having completed appraisal assignments on residential , commercial and industrial properties for numerous individuals , estates , attorneys , corporations and var- ious governmental agencies . Qualified as an expert witness in both State and County Courts . Certification Certified by the State of Texas as an instructor of Real Es- tate Courses and have taught numerous courses in the field of Real Estate in the School of Technical Arts of Lamar University , Beaumont , Texas . - The American Institute of Real Estate Appraisers conducts a voluntary program of continuing professional education for its designated members . MAI and RM members who meet the minimum stan- dards of this program are awarded periodic educational certification . I am certified under this program through December 31 , 1983 . COOK & ASSOCIATES QUALIFICATIONS OF JIMMY W . BISHOP, SRPA Professional Affiliations and Activities Member , Society of Real Estate Appraisers , Senior Real Property Appraiser (SRPA) designation Member , Beaumont Board of Realtors Member, Texas Association of Realtors Member , National Association of Real Estate Boards President, Sabine Area Chapter #154 , Society of Real Estate Appraisers Educational Background Educated in the public schools in San Antonio , Texas . Gradu- ated in 1974 from Lamar University with a Bachelor of Business Administration degree in Marketing. Completed 24 semester hours of various Real Estate Courses at Lamar University . Attended the Report Writing Seminar of SREA in Beaumont , Texas (1976) . Completed Course 101 of SREA in Houston, Texas " (1977).. Passed R-2 Examina- tion of SREA in Beaumont, Texas (1977) . Completed Course 201 of SREA in Tempe , Arizona (1978) . Attended Mobile Home Appraisal seminar of SREA in Beaumont, Texas (1978) . Attended AIREA Demon- stration Report Writing Seminar in Houston , Texas (1980) . Completed AIREA Courses II-1 : Case Studies in Real Estate Valuation, and II-2 : Valuation Analysis & Report Writing, Indiana University (1982) ; Litigation Valuation Course , University of Houston (1982) . Attended various Residential Appraisal Seminars offered by the Texas Association of Assessing Officers . Experience Active in the Real Estate Appraisal business since 1975 and a full-time fee appraiser since the Spring of 1977 . Fee Appraiser - U.S . Dept. of Housing and Urban Development. Have completed assignments for the following clients : Natural Gas Pipeline Company of America Gulf States Utilities Company , Inc . Exxon Company, U.S .A. First Security Bank of Beaumont Texaco , Inc . First Texas Savings Association First Federal Savings & Loan Fidelity Savings & Loan Jefferson Savings & Loan Merrill-Lynch Relocation Service , Inc . Homequity , Inc . and numerous other individual clients Approved by the Texas Real Estate Commission to teach various Real Estate Courses . Texas Real Estate Broker License #220094 . Qualified as an expert witness in various County and State District Courts . COOK & ASSOCIATES PARTIAL LIST OF CLIENTS William C. Cook , Jr. , MAI , SRPA Cook & Associates COMMERCIAL Chrysler Realty Corporation Homequity , Inc . Coca Cola Bottling Company Merrill Lynch Relocation Employee Transfer National Biscuit Company Equitable Relocation Company PPG Industries Executrans Transamerica Relocation Corporation Gulf States Utilities Van Relco FINANCIAL INSTITUTIONS Bank of Oklahoma, Tulsa , OK Orange Savings & Loan , Orange , TX Interfirst Bank Republic National Bank of Dallas First Texas Savings Association Dallas, TX Citizens National Bank San Jacinto Savings Fidelity Savings & Loan Southeastern Savings Association , _ First Federal Savings & Loan Dayton, TX First Natl. Bank of Bartlesville Texas Commerce Bank :Bartlesville , OK Texas National Bank of Commerce First Security Bank of Beaumont Houston, Texas Gibraltar Savings , Houston, TX Wachovia Bank & Trust Company Jefferson Savings & Loan Charlotte , NC GOVERNMENTAL Beaumont , Texas , City of Jefferson County , Texas Beaumont ISD Justice Department , U . S . Government Federal Home Loan Association Lumberton ISD Federal Housing Administration Texas State Highway Department General Services Administration United States Corps of Engineers Hardin County , Texas United States Department of Interior Internal Revenue Service Veterans Administration INDUSTRIAL Ai.rco Industrial Gases Mobil Oil Corporation American Cyanamide Company Olin Mathieson Chemical Corporation Wayne , New Jersey Owens-Illinois , Inc . Browning Ferris Industries Southwestern Bell Telephone Co . Colonial Pipeline Company Texaco, Inc . Dow Chemical Company Texas Eastern Pipeline Company Gulf Oil Corporation United States Steel Corporation Humble Oil and Refining Company Union Carbide Company COOK & ASSOCIATES INTER-OFFICE MEMORANDUM q CITY OF BEAUMONT, TEXAS Date July 8, 1983 To Mayor and City Council From City Manager Subject: Election Ordinance COMMENT: An ordinance being prepared for Tuesday's meeting would provide for the August 13 city special election on redistricting and the sale of two parks to be conducted cooperatively with the election called by County Commissioners Court on the question of dissolution of the Beaumont Independent School District. Separate ballots will be used and the votes cast in the two elections will be canvassed separately. Adoption of the proposed ordinance would provide for the two elections to be conducted by the same voting judges at the same polling places with the cost to be apportioned between the city and the county. The agreement, similar to the one under which elections have been held jointly by the city and the schools in the past, offers a means of reducing election costs to both bodies. l V l 1�1 - I INTER-OFFICE MEMORANDUM 5 CITY OF BEAUMONT, TEXAS i Dote July 8,1983 To Mayor and Council From City Manager Subject- Purchase of Tractor-Loader COMMENT: This resolution would authorize the purchase of a wheel tractor with utility loader for the water reclamation plant from Uni- versal Tractor and Equipment Company of Beaumont for $13,791. The Universal bid - on furnishing a Kubota Model M450OF unit was the lowest of five received on June 22. Others ranged up to $15,950. The tractor-loader would replace an older one used in the re- moval of sludge from the plant's dewatering unit. The low-bid price is about $200 less than the $14,000 budget estimate. `�' BID OPI-NING UAIL _ _J_un_e 22 191St 3 -. _�_ ._ _._. .__ . Ott o Beaw ont � CITY BID NUMBER - L�_ � _ H_7�83 42___________ 2L PAGE 1 O 1 3ID TABULATION Oil City Equipment Hyco Equip. Universal International Tractor Headquarters Tractor Harvester ] eaumont Beaumont Beaumont Beaumont Beaumont ITL11 APPROX. �t ';o. QTY. UNIT DESCRIPTION OF ITEMS BID UNIT PRICE , UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE 1 1 each Wheel Tractor with Utility Loader J 15,7.74.00 , *115,950.00 14,619.00 13,791 .00 *213,349.00' Make and Model Ford 540A. and Case 480LL JD 3O2A M450OF Kubota 584-D and 2250 Loader 2250 Loader — I *Out of Specifications GROSS TOTAL. . . . . . . . . . . . . . 15,774.00 15,950.00 14,619.00 13,791 .00 13,349.00 1 - Net H.P. only 47 - specs LESS DISCOUNT. . . . . . . . . . . . -0- -0- -0- -0- -0- --- — — — ---- call for 50 H.P. NET TOTAL. . . . . . . . . . . . . . . . 15,774.00 15,950.00 14,619200 13,791 ,00 13,349.00 _ 7 A..1 _ _ J_..-t_L t _ - soli auJu�Lauie not TERMS. Net 30 days Net Cash Net 20 days Net 30 days solid . . . . . . . . . . . . . . . . . . . DELIVERY. . . . . . . . . . . . . . . . . 30 - 45 days 10 days 30 days 8 days 30 days MEETS SPECIFICATIONS. . . . . yes no yes yes no INTER-OFFICE MEMORANDUM 6 CITY OF BEAUMONT, TEXAS Dote July 8, 1983 ro Mayor and Council From City Manager Subject Crow Road Participation Project COMMENT: The city is being asked to participate in the cost of construct- ing a 1,320-foot section of Crow Road extending northward from Delaware as a designated residential collector street. The request came from Kohler and Kohler, consulting engineers for the developer, W. T. Little. The participation policy provides for the city to pay the additional cost when a developer is required to construct a 37-foot-wide re- sidential collector street to serve the needs of through traffic. A collector is 10 feet wider than a 27-foot residential street and requires 10-inch concrete pavement - four inches thicker than the residential street standard. The Crow Road project is estimated to cost $152,724.03 - $60,838.83 more than the cost of building a standard residential street of the same length. Financing for the city's participation would come from the $89,090.56 remaining from a $200,000 participation paving appro- priation in the FY 83 budget. ESTIMATE ON COST OF CROW ROAD PAVING FRCM DELAWARE NORTH 1320' Concrete Paving 27' Wide Pavement (6" thick) = 4428 Sq. Yds. 37' Wide Pavement (10' thick) = 5874 Sq. Yds . Costs At $22.00 per square yard (6" Pvmt) , 4428 square yards, concrete paving would cost : $ 97,416.00 At $26.00 per square yard (10" Pvmt) , 5874 square yards concrete paving would cost : $ 152,724.00 City Portion = 55,308.00 10% Engineering = 5,530.80 TOTAL = $ 60,838.80 6-23-83-CWK KOHLER & KOHLER ►A11KOAl[ • �� �� MALL t� •��, S ODOY \\ E z O� ' •�� o`'p `\ O v d W J COLLIER N 0 0 J\\F 0 G I o•. U wr 0 FOLSOM " 4 Q MIGM _� ARTHUR K •� V ® ❑�� cooLbsE \� '���� D TA FT r 1ArT 0 44 • u UTfIEFIfIDr M j Z PROP. PROJECT W PA KJ -j CROW ROAD ❑ lK 3 ~ D: - O ,c f o El h RLAUCNOR DELAWARE MONTI gW T � X4 DE WARE f'`Z- 0 r N Lp 0 w r z �•k ~ I[ ! vW TArF' r ! • FIElO C r w ® w OYrOOD W IL i ® OaL•OOD PARTICIPATION PROD) PROPOSED CROW ROAD PAVEMENT 13201 NORTH OF DELAWARE STREET MAY 25, 1983 URBAN TRANSPORTATION DEPT. N I INTER-OFFICE MEMORANDUM 7. CITY OF BEAUMONT, TEXAS Dote July 8, 1983 ra Mayor and Council From City Manager Subject: Amoco Rate Increase COMMENT: Amoco Gas Company has negotiated an increase in the rates it charges Amoco Production Company but action by the City Council will be required in order for the increase to take effect in Beaumont. An ordinance being prepared for Council consideration Tuesday would allow the increase to become effective August 1 by operation of law. Amoco Gas Company sells natural. gas to Amoco Production Company for operation of machinery. The rate increase on sales in Beaumont would amount to about $1,000 a month and would apply only to Amoco Production Company. Council action is required because the city retained jurisdiction over natural gas rates within its corporate limits as an alternative to relinquishing it to the Public Utilities Commission. INTER-OFFICE MEMORANDUM CITY OF BEAUMONT, TEXAS Dote July 8, 1283 To Mayor and Council From City Manager Subject- Fannett Road Outfall COMMENT: A contract for construction of Phase I of the Fannett Road Outfall drainage project has been completed by Mar-Len, Inc, at a cost of $446,300.90 - $22,807 less than the $469,107.90 contract total . The savings resulted from field changes reducing the quantities of materials required. The project consisted of construction of a 7-by-7-foot drainage box along the Fannett Road right-of-way from 11th to Ethel and a storm sewer along Ethel from the Fannett Road to Waverly. Inspections have been made to determine that all the work was performed satisfactorily. A resolution being prepared for Tuesday's agenda would accept the project as completed and authorize final payment to the con- tractor in the amount of $22,315.05. This project will eliminate a drainage pocket in the vicinity of Ethel and Waverly and improve drainage in areas on both sides of Waverly. The outfall box on Fannett Road will be continued in subsequent phases eastward to east of Fourth Street. ELINOR � � 71 WAVERtY WES MOREL AND Q S T. .lAl�f E S fN wul) ��• N W 000 - of •EDMON a ri _- in 7.0000 W o* Scots+ 1 1000, • 0 • mac• - - �1? SARAN r LOCATION MAP SHOWING FANNETT ROAD DRAINAGE 'SYSTEM PHASE I AUGUST 26, 1982 CITY OF BEAUMONT ENGINEERING DEPT . a 4 INTER-OFFICE MEMORANDUM 9. r CITY OF BEAUMONT, TEXAS Dote July 8, 1983 To Mayor and Council- From, City Manager Subject ARA Request COMMENT: A R A Services, Inc. is seeking a $270,000 increase for the second year of its three-year contract for operation of the central garage. The contract, dating to last October 1, allows for annual adjust- ments by agreement of both parties. Although the increase would not become effective until next fis- cal year, starting October 1-, the Council is being asked to con- sider the request now for an agreement which may be used in pre- paring the FY 84 budgets. The increase is being sought to cover increases in parts costs, salaries and management fees and additional responsibilities attendant upon the move to the new Service Center on Lafin Drive in August or September. Reasons for the increase are set forth in the attached report. i INTER-OFFICE MEMORANDUM CITY OF BEAUMONT, TEXAS Date July 7, 1983 To Karl Nollenberger, City Manager From Hugh Earnest, Assistant City Manager Subject Fee Adjustment for ARA Services COMMENT: A three-year contract for services was executed in September, 1982 with ARA Services, Inc. covering the operation of our Fleet Mainten- ance component. From a fiscal standpoint, the operation is close to projections (Attachment 1) . Operationally, we are still experiencing some problems with excessive downtime, poor record keeping and work quality even though significant progress has been made in all areas. The contract also allows for yearly adjustment of charges for ser- vices provided. Attachment 2 details the 1984 request from ARA covering those portions of Fleet costs for which they are directly responsible. The requested increase of some $270,000 is attributable to (1) sharply higher parts cost based on current year experience and assumption of additional maintenance responsibilities concurrent with the move to our new service center, (2) salary increases neces- sary for personnel upgrading and (3) a higher management fee coupled with additional , more realistic, cost projections for general sup- plies. The request from ARA should be considered against the projected 1983 city expenditure for Fleet Maintenance. Taken in this light, the ARA request is reasonable and generally reflects a more realistic cost of business. I recommend approval of the request. ATTACHMENT 1 CITY OF BEAUMONT OCTOBER 1982 - MARCH 1983 FLEET SERVICES City of Beaumont ARA ARA ARA Over Budget Budget 6 Month 6 Month (Under) 1983 1983 Budget Actual Budget CATEGORY Parts 898,000 487,000 243,500 312,571 69,071 Salaries 968,600 466,500 233,250 206,453 (26,797) Gen. & Adm. 87,400 97,400 48,700 49,439 739 Target Price 1 ,954,000 1,050,900 525,450 579,473 43,013 OTHER EXPENSE (City of Beaumont Costs) Fuel 812,000 812,000 406,000 341 ,875 (64,125) Utilities 40,000 40,000 20,000 15,574 ( 4 ,426) Vehicles 20,000 20,000 10,000 17,753 7,753 Bldg. & Equip. Maint. 10,000 10,000 5,000 5,996 996 Reimbursable 140,000 140,000 70,000 105,359 351359 Total Other Expenses 1 ,022,000 1 ,022,000 511 ,000 486,557 (24,443) Total Fleet Cost 2,976,000 2,072,900 1,036 ,450 1 ,055,020 18,570 ATTACHMENT 2 1984 ARA BUDGET BEAUMONT ARA ARA % INCREASE CATEGORY 1983 1983 1984 (DECREASE) Parts 898,000 487,000 635,000 30.4% Salaries 968,600 466,500 544,370 16.7% General and Administrative 87,400 97,400 140,750 44.5% Target Price $1 ,954,000 $1 ,050,900 $1 ,320,120 25.6% Maximum Annual Cost 1 ,954,000 1 ,198,000 1 ,584,140 Other Expense Fuel 812,000 812,000 900,000 Utilities 40,000 40,000 40,000 Vehicles 20,000 20,000 20,000 Building and Equipment Maintenance 10,000 10,000 10,000 Reimbursable (Accidents, Abuse, etc. ) 140,000 140,000 100,000 1 ,022,000 $1 ,022,000 $1 ,070,000 Total $2,976,000 $2,072,900 $2,390,120 15.3% INTER-OFFICE MEMORANDUM 10. CITY OF BEAUMONT, TEXAS Date July 8, 1983 10 Mayor and City Council From City Manager Subject Private Industry Council COMMENT: This resolution would ratify an agreement by which Beaumont joins with Jefferson, Hardin and Orange Counties in establishment of a Private Industry Council for a South East Texas Service Delivery Area under the Jobs Training Partnership Act. The agreement provides for a 21-member council composed of representatives of business , labor and education in the three-county area. The function of the council would be to provide policy guidance and over- sight for job training programs in the area. Some $750,000 is expected to be available for financing such programs in this area from the $4 million in training funds to be distributed in the state. The Council earlier joined. with the three county governments in an agree- ment designed to retain local control of the administration of Partnership Act training funds. A copy of the Private Industry Council agreement is attached. Also attached is a list of names of nominees for appointment to the council . { PRIVATE INDUSTRY COUNCIL SELECTION AGREEMENT This Agreement, made this 30 day of June, 1983, by and between the Cite of — —Tz and the Counties of Hardin, Jefferson and Orange, is entered into for the purpose of implementing the Job Training Partnership Act (JTPA) . WHEREAS, in accordance with the provisions of JTPA, the Governor of the State of Texas has designated the geographic area comprised of Hardin, Jefferson and Orange counties as a service delivery area (SDA) to be known as the South East Texas SDA; and WHEREAS, in accordance with definitions contained in JTPA and estab- lished by the Governor, the following units of government have experience -in administering job training programs: -- Hardin County -- Jefferson County -- Orange County ei t'k' �rbv/f1oiJ I WHEREAS, JTPA provides that the chief elected officials of those units of government with such experience in each SDA shall enter into an agreement which determines the initial size, and the process for selecting members to a private industry council (PIC) to be established in each SDA; THEREFORE, in consideration of the mutual promises and agreements herein made, the parties hereby agree as follows: Page 2 1 . The parties hereto mutually agree to establish a private industry council (PIC) which will provide policy guidance for and exercise oversight with respect to activities and decisions relating to the job training programs within the South East Texas SDA. 2. The initial number of members on the PIC shall be 21 members with the following distribution: Membership Hardin Jefferson Beaumont Orange Business 2 7 (3)* 2 Education 0 2 (2)* 1 - Labor 0 2 (2)* 1 .Rehabilitation 1 0 0 0 CBO 0 1 (1 )* 0 Economic Development 0 0 0 1 Employment Service 0 1 (1 )* 0 *Mutual agreement o6 Beaumont Within Je66eAzon County; not in addition to :3. Business representatives, who shall constitute a majority of the PIC shall only be selected from nominations made by general purpose business organizations within the SDA, and shall be reasonable representative of the industrial and demographic composition of the business community within the SDA. 4. The chief elected official from each unit of government which is a party hereto shall select the number of individuals (as agreed to above) to serve on the PIC in accordance with the nomination and selection pro- cess set forth in JTPA and as established by the Governor. Page 3 5- Each chief elected official shall submit the nominations he received and the selections made therefrom to Judge Richard P. LeBlanc who is hereby designated as the chief elected official authorized to sign the PIC certification checklist and submit the information to the Governor for certification of the PIC. In the event that duplicate selections are submitted, the designated chief elected official shall notify the chief elected officials who submitted such duplications and they shall submit a revised selection list. 6. The PIC Chairman shall be selected by the majority vote of the PIC. 7. Any vacancy in the membership of the PIC shall be filled in the same manner as the original appointments. EXECUTED THIS O DAY OF JUNE, 1983. .ter Richard P. LeBlanc, Jr. . County Judge, detterson CounfT a� Milton R. McKinney / ._oun y Judge, Hardin Uounty ' William E. Neild mayor, Ci ty of eaumon l James Stringer County Judge, Orange County ' �6/198J r J"[ PA TEST RUw COUW / ' EX[E3S 4 FUwbS , ASU ECO b] SADV T | /1AL FUNDS FUNDS ri|NDS '/UTH TEXAS ' ^'DIN 'FFERS0N 113 O' 313 74331 l ' 0J8' � 2p7 1NG� O ' 463 y . 5O9 ,848 � ���8 ' 7i� //5. 9 /4 467, 529 136 424 � ' ' ' ' �7p, p ' REGIUN TOTAL : - � $1 , 927,692 $1 , 408 , 305 $720, 603 $4 , ')56 , 5 - 16/1983 PAGE i JTPA TEST RUH COUNTY TOTAL LABOR TOTAL ASU EXCESS Eri1 FOPULATI100 FORCE UNEMPLOYED UNEMPLOYEU 4.5 DISAUII .'UTH EAST TEXAS '!RE,IN 407721 19,149 1,524 1,524 662 6+ 177 -FFERSON 250x933 120+073 11 ,173 11r473 6,059 42,369 :ANGE 63,333 42,743 6,459 6,459 4x536 11x337 REGION TOTAL: 375x497 131r970 19,456 19,456 111267 9+383 G7/01f83 (JTPA) PRIVATE INDUSTRY COUNCIL OF SOUTHEAST TEXAS Mrs. Shirley Alphin, Owner/Manager Derrick Oil Company 947 Proctor Port Arthur, Texas 77640 985-2508 Private Industry/Small Business Mr. Lee Barron, Business Manager Plumbers Local Union 504 P. 0. Box 3042 Beaumont, Texas 77704 842-3680 Organized Labor Mr. James F. "Pete" Bean, Business Manager Sheet Metal Workers Local 196 Route 9, Box 274 Orange, Texas 77630 745-2581/722-2241 Organized Labor Mr. Benton Brockette, Director of Vocational Education Beaumont Independent School District P. 0. Box 672 Beaumont, Texas 77704 833-6326 Education Mr. Terry Burns, Executive Vice-President Orange Chamber of Commerce P. 0. Box 218 Orange, Texas 77630 883-3536 Economic Development Agency Mr. W. W. Dardis, Owner Industrial Air Conditioning & Sheet Metal Works, Inc. 2510 Milam Beaumont, Texas 77701 833-5835 Private Industry/Small Business Ms. Lydia Foster, Teacher Vidor Independent School District 945 N. Tram Vidor, Texas 77662 769-2461 Education 07/01/83 (JTPA) PRIVATE INDUSTRY COUITCII. OF SOUTHEAST TEXAS Ms. JoAnn Fries, Director Hardin County Halfway House 275 W. Avenue N Silsbee, Texas 77656 385-7463/385-0822 Rehabilitation Agency Mr. Ronnie Gipson, Chairman of the Board Opportunities Industrialization Center P. 0. Box 627 Beaumont, Texas 77704 833-6105/838-0665 Community Based Organization Mr. Roy Jenkins, Owner Jenkins Bar-B-Que 312 W. Park Orange, Texas 77630 882-9487 Private Industry/Small-Minority Business Mr. Barre Mitchell, Production Manager Temple-Eastex, Inc. P. 0. Box 816 Silsbee, Texas 77656 276-1411 Private Industry Mr. Ed Moore, Owner Moore's T.V. Repair 2050 Nora Beaumont, Texas 77705 842-2593 Private Industry/Small-Minority Business Mr. Joe Mouton, Employee Relations Manager Mobil Oil Corporation P. 0. Box 3311 Beaumont, Texas 77704 833-9411 Private Industry Mr. Ralph Muzzillo, Vice-President/Admin. 1st Federal Savings & Loan of Beaumont 2310 Hwy. 96 S Lumberton, Texas 77711 755-1392 Private Industry/Small Business 07/01/83 (JTPA) PRIVATE INDUSTRY COUNCIL. OF SOUTHEAST TEXAS Mr. Terry O'Quinn, Apprentice Coordinator/Local 195 The Bmt. Area Pipefitter Joint Apprenticeship & Training Committee P. 0. Box 3430 Beaumont, Texas 77704 727-1686 Organized Labor Mr. John Pickard, President Millwright and Erectors 807 N. Hwy. 2 Orange, Texas 77630 735-8706 Private Industry/Small Business Mr. Cal Rutherford, Assistant District Director Texas Employment Commission P. 0. Box 2831 Beaumont, Texas 77704 833-7421 State Employment Service Mr. Ed Silva, Senior Vice-President/Human Relations The Fair, Inc. P. 0. Box 4047 Beaumont, Texas 77704 892-6010 Private Industry Mr. Art Spencer, Area Director of Public Affairs Gulf Oil Corporation P. 0. Box 701 Port Arthur, Texas 77640 983-3301, ext. 1100 Private Industry Dr. Charles Turco, Director of Research & Programs Lamar University P. 0. Box 10078, LU Station Beaumont, Texas 77710 838-8230 Education Mr. Harry Wood, Editor Port Arthur News P. 0. Box 789 Port Arthur, Texas 77640 985-5541 Private Industry/Small Business INTER-OFFICE MEMORANDUM 11. CITY OF BEAUMONT, TEXAS Date July 7, 1983 10 Mayor and City Council From City Manager - Subiect Condemnation Hearing COMMENT: Vacant, dilapidated dwellings at four locations are scheduled for con- sideration at Tuesday's dangerous structures hearing. -_ The locations are as follows: 3390 Ector, 1745 Elgie, 1010 Finis , and 120 Twenty-first. Copies of the inspection reports and staff recommend- ations are attached. 7h.e Council also will be asked to authorize the removal of vacant dwell- ings at four other locations after failure of the owners to comply with condemnation orders. The addresses are as follows: 999 Avenue E. 1074 Long, 1290 S. Major Drive and 745 Schwarner. The city would contract for the demolition work and add the cost to the property owners ' tax statements. Liens would be taken against the pro- perty to insure collection. July 5, 1983 CONDEMNATION PROGRAM Location Owner Recommendation 1. 3390 Ector James A. Bodin Raze or repair within 30 day 2. 1745 Elgie C.D. Byrd Raze or repair within 30 day 3. 1010 Finis Herbert Dorsey Raze within 30 days 4. 120 21st St. J.R. Williamson Raze or repair within 30 da} 1 DANGEROUS STRUCTURES PHYSICAL DESCRIPTION OF PROPERTY: RE: 3390 Ector PROPERTY OWNER: James A. Bodin 468 Garland Beaumont, Texas 77705 LEGAL DESCRIPTION OF PROPERTY: Lot 7-8 Block 37 Jef Chaison Addition OCCUPIED BY: Vacant SPECIFIC CODE PROVISION VIOLATED: Article III; Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont-- VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to 8 ground. Replace rotten posts. Replace rotten sills. Replace spliced sills. Correct overspanned sills. Replace rotten floor joists. Replace spliced floor joists. Correct overspanned floor joists. Level floors. Replace rotten flooring. Repair holes in floor. Replace rotten material in exterior wall . Flash exterior openings. Correct roof sag. Reroof building. Replace rotten roof sheathing. Bring building to plumb. Replace rront - rear porches. Replace tront - rear steps. Replace rotten interior wa ng s. ri ceiling to required heights. Hea er require openings. Replace rotten ceiling. Correct ceiling sag. Correct overspanned ceiling joists. Replace spliced ceiling joists. Replace rotten ceiling joists. Correct overspanned rafters. Replace spliced rafters. Replace rotten rafters. Furnish required plumbing. Furnish required wiring. Remove trash e ri ffrom building. Remove trash, weeds $ debris from yard. Replace damaged doors. Provide scuttle hole. Provide 18" x 24" crawl-hole to under floor. Remove fire damage. Replace - Re-P air damaged windows. NOTIFICATIONS: April 6, 1983, April 19, 1983 and June 14, 1983 ABATEMENT DATE: April 19, 1983 and May 23, 1983 PUBLIC HEARING NOTIFICATION: June 14, 1983 OWNERSHIP VERIFICATION: June 14 , 1983 RECOMMENDATION - URBAN REHABILITATION DIVISION: Raze or repair within 30 days 2 i DANGEROUS STRUCTURES PHYSICAL DESCRIPTION- OF PROPERTY: RE: 1745 Elgie PROPERTY OWNER: C.D. Byrd 2495 Jirou Beaumont, Texas 77703 LEGAL DESCRIPTION OF PROPERTY Lot 9 Block 7 Lincoln Heights Addition OCCUPIED BY: Vacant SPECIFIC CODE PROVISION VIOLATED: Article III; Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont _ 14 VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to ground. . Replace rotten posts. Replace rotten sills. Replace spliced sills. . Correct overspanned, sills. Replace rotten floor joists. Replace spliced floor joists. 1Correct overspanned floor joists. Level floors. Replace rotten flooring. Repair holes in floor. Replace rotten material in exterior wall. Flash exterior openings. Correct roof sag. Reroof building. Replace rotten roof sheathing. Bring building to plumb. Replace Tront -- rear orP c e. Replace front - rear steps_ R21ace rotten interior walls. Bring ceiling to required heights. Wader required, openings. Replace rotten ceiling. Correct ceiling sag. Correct overspanned ceiling joists. Replace spliced ceiling foists. Replace rotten ceiling joists. Correct overspanned rafters. Replace spliced rafters. Replace rotten rafters. Furnish required plumbing. Furnish required wiring. Remove trash $ debris from building. Remove trash, weeds & debris from yard. Re lace damaged doors. Provide scuttle hole. Provide 18" x 24" crawl- ole to un er floor. Remove fire damage. Replace - Repair damaged windows. NOTIFICATIONS: April 21, 1983 and June 14, 1983 ABATEMENT DATE: May 26, 1983 PUBLIC HEARING NOTIFICATION: June 14, 1983 OWNERSHIP VERIFICATION: June 14, 1983 RECOMMENDATION - URBAN REHABILITATION DIVISION: Raze or repair within 30 days r - r ' 3 DANGEROUS STRUCTURES PHYSICAL DESCRIPTION OF PROPERTY: RE: 1010 Finis PROPERTY OWNER: Herbert Dorsey 1010 Finis Beaumont, Texas 77701 II LEGAL DESCRIPTION OF PROPERTY: W39' L-1 Block 4 Leonard Addition OCCUPIED BY: Vacant SPECIFIC CODE PROVISION VIOLATED: Article III;- Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont _ 16 VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to ground. Replace rotten posts. Replace rotten sills. Replace spliced sills. _ Correct overspanned. sills. Replace rotten looter joists . Replace spliced floor joists. Correct overspanned floor joists. Level floors. Replace rotten flooring. Repair holes in floor. Replace rotten material in exterior wall. Flash exterior openings. Correct roof sag. Reroof building. Replace rotten roof sheathing. Bring building to plum . eplacront - rear porches. Replace front - rear steps. Replace rotten interior walls. Bring ceiling to required heights. Header required, openings. Replace rotten ce ling. Correct ceiling sag. Correct overspanned ceiling joists. Replace spliced ceiling joists* Replace rotten ceiling joists. Correct overspanned rafters . Replace spliced rafters. ep ace ro ten rar `ers Furnish required plumbing. Furnish required wiring. Remove trash & debris from building. Remove trash, weeds $ debris from yard. Replace damaged doors. Provide scuttle hole. Provide 18" x 2411 crawl-hole to under floor. Remove fire damage. Replace - Repair damaged windows. NOTIFICATIONS: April 18, 1983 and June 14, 1983 ABATENIENT DATE: May 23, 1983 PUBLIC HEARING NOTIFICATION: June 14, 1983 OWNERSHIP VERIFICATION: June 14, 1983 RECOMMENDATION - URBAN REHABILITATION DIVISION: Raze within 30 days r t 4 DANGEROUS STRUCTURES PHYSICAL DESCRIPTION OF PROPERTY: RE:. 120 21st St. PROPERTY OWNER: J.R. Williamson 1751 DeMilo - Houston, Texas 77718 LEGAL DESCRIPTION OF PROPERTY: I.ot 1, S10' 2 Block 3 Russell P1. Addition OCCUPIED BY: Vacant SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont - VIOLATIONS--SPECIFIC DESCRIPTIONS: Provide minimum clearance from floor joists to 10 . ground. Replace rotten posts. Replace rotten sills. Replace spliced sills. • Correct overspanned ,sills. Replace rotten floor joists. Replace spliced floor joists. Correct overspanned floor joists. Level floors. Replace rotten flooring. Repair holes in floor. Replace rotten material in exterior wall. Flash exterior openings. Correct roof sag. Reroof building. Replace rotten roof sheathing. Bring bui lding to plumb. Replace front - rear porches. Replace front - rear steps. ;Replace rotten interior walls. Bring ceiling to required heights. Header required, openings. Replace rotten ceiling. Correct ceiling sag. Correct overspanned ceiling joists. Replace spliced ceiling joists. Replace rotten ceiling joists. Correct overspanned rafters. Replace spliced rafters. Replace rotten rafters. Furnish required plumbing. Furnish required wiring. Remove trash & debris from building. emove trash, weeds & debris from yard. Replace amaged doors. Provide scuttle hole. Provide 18" x 24" crawl-hole to under floor. Remove fire damage. Replace - Repair damaged windows. NOTIFICATIONS: January 14, 1983, February 2, 1983 and June 14, 1983 ABATEMENT DATE: February 18, 1983 and March 8, 1983 PUBLIC HEARING NOTIFICATION: June 14, 1983 OWNERSHIP VERIFICATION: June 14, 1983 RECOMMENDATION - URBAN REHABILITATION DIVISION: Raze or repair within 30 days !,0 - WORK SESSION AGENDA JULY 12, 1983 CITY COUNCIL CHAMBERS 1. Discussion of request for extension of water and sewer service to a proposed mobile home park on Tram Road outside the city limits. INTER-OFFICE MEMORANDUM w/S 1. CITY OF BEAUMONT, TEXAS Date • July 8, 1983 10 Mayor and City Council From City Manager Subject: Request for Utility Service COMMENT: Troy Dodson and his attorney, Thad Heartfield,- have requested a work session discussion with the Council concerning Mr. Dodson's request _ for extension of water and sewer service to a proposed mobile home park on Tram Road about a quarter of a mile west of the city limits. The Planning Commission voted 3-2 to recommend denial after considerinq the application at its June 20 meeting. The developer's request for a work session appointment was granted after a determination that it would not set a precedent that might be construed to apply to matters subject to scheduled public hearings at which all interested persons are given an opportunity to speak. The Dodson request was not reviewed at a public hearing although it was considered by the Commission on a day when hearings were held on several other matters. The issue of extension of utility lines was addressed by the Planning Commission for the first time in this instance and has a significant impact on future actions of the city. There are valid reasons for viewpoints on both sides of this discussion which have Policy ramifications for this request and future developments. For this reason, it was felt that the issue deserves Council discussion in greater depth. TO: City Council FROM: Planning Department SUBJECT: Summary of Planning Commission action on request for extension of water and sewer service on June 20, 1983. GENERAL INFORMATION Applicant Troy Dodson Requested Action extension of water and sewer service Purpose mobile home park Existing Zoning site is outside city limits in ETJ area Location approximately 1/4 mile outside city limits PLANNING STAFF RECOMMENDATION The Planning staff recommended denial of the request because it is contrary to the Land Use Plan and will put similar development in the! city at a competitive disadvantage. PLANNING COMMISSION RECOMMENDATION [EhE! Planning Commission recommended denial of the request by a vote 3 to 2. I C .sit ~ t ,_•Olt � _ o. 4 f / C��S C7c1QZ.�, N m� ,o,: ©m�Q©�,. 4'Ti�� •r��O+� _ �•� ■ fir. • a ©• cal. u u� ©• Vv v 0 �j o. 4 f / C��S C7c1QZ.�, N