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Home My WebLink AboutPACKET NOV 21 2006 1004w l� , • City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 21, 2006 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-6/Consent Agenda * Consent Agenda • GENERAL BUSINESS 1. Consider approving a contract for the construction of the Central Park Community Center 2. Consider approving the purchase of Police Department patrol vehicles 3. Consider authorizing payment to Entergy for the relocation of overhead utility lines at the M.L. King Park site 4. Consider authorizing the City Manager to execute a contract with the South East Texas Regional Planning Commission for vehicles for the Best Years Senior Center 5. Consider granting the City Manager authority to implement the contribution rate changes for retirees in the medical plans COMMENTS * Councilmembers/City Manager comment on various matters • * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Curtis Breaux, et al v. The City of Beaumont, Texas, et al; No. D175,609 In the Matter of Arbitration between The City of Beaumont and Beaumont Police Officers Association, Lance Tiner and Teddy Ratcliff, No. 70 390 00354 06 The City of Beaumont vs International Association of Firefighters, Local Union No. 399 Roy Cooper v. City of Beaumont, et al; No. 105324 Southwestern Bell Telephone v. City of Beaumont Cause No. A-176610 6. Consider approving the settlement of the lawsuit of Curtis Breaux, et al v. The City of Beaumont, et al Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting, lwo%wr m • I c City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 21, 2006 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments • A) Approve a resolution to allow Capital One Bank to release security as collateral for City accounts which is held at the Federal Reserve Bank A City of Beaumont AL Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: November 21, 2006 AGENDA MEMO DATE: November 13, 2006 REQUESTED ACTION: Council consider a resolution to allow Capital One Bank to release the following security as collateral for City accounts which is held at the Federal Reserve Bank, effective November 13, 2006. Cusip No. Description Face Value Market Value RELEASE: 3136F7MK0 FNMA, Due 11/14/08 $500,000.00 $499,554.75 RECOMMENDATION The administration requests approval of a resolution to release the above listed security covering City deposits at Capital One Bank. BACKGROUND The City of Beaumont maintained uncollected ledger balances at Capital One Bank in the amount of $3,386,883.36 on November 10, 2006. After releasing the above security, the market value of pledged collateral totals $5,193,924.94 and along with FDIC coverage is sufficient to collateralize current deposits as weft as any deposits anticipated in the near future. BUDGETARY EM TACT None. PREVIOUS ACTION Council approved a pledge of collateral by Hibernia National Bank on March 7, 2006. SUBSEQUENT ACTION Subsequent Council action will be requested to pledge or release additional collateral when appropriate. RECOMMENDED BY City Manager and Chief Financial Officer. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the allocation of$1,000,000 from the City's Fund Balance in the General Fund to a demolition line item account in the General Fund for the demolition of public facilities and residential and commercial structures. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of November, 2006. - Mayor Guy N. Goodson - 1 November 21, 2006 Consider approving a contract for the construction of the Central Park Community Center I i T!-. Ci ®f Beaumont ty Council Agenda g Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: November 21, 2006 AGENDA MEMO DATE: November 15, 2006 REQUESTED ACTION: Council approve a contract for the construction of the Central Park Community Center. RECOMMENDATION Administration recommends the award of a bid to McInnis Construction of Silsbee,TX in the amount of$748,540 for furnishing all labor, materials and equipment necessary to construct a community center at Central Park located at the corner of Fannin and 4'. BACKGROUND In 2005, the Central Park Community Center was damaged by Hurricane Rita. At the time, the facility housed the Police Department's Family Violence Division offices and served as a community center available for rental. After the storm, the Family Violence Division was relocated and the facility was closed and later demolished. A new community center was designed by Rob Clark of Architectural Alliance. The new community center consists of a large assembly room, a rear catering entrance, patio, kitchen, storage, and restrooms. The seating capacity accommodates 200 assembly style, 150 seated at rectangular shaped tables and approximately 100 seated at round tables. The building has been designed to minimize damage and maintenance. Some ofthe amenities include ceramic the floors and baseboards for easier clean up and maintenance, grommets installed in the assembly room walls for placement of banners and posters, stainless steel kitchen countertops with sufficient electrical outlets for warming trays,a refrigerator and mi crowave,cabinet space above and below countertops,a large storage room for tables and chairs, a janitor closet and large restrooms designed to accommodate the number of guests at an event. In addition, there will be new exterior lighting and expanded parking. The first of several new community centers to be constructed in over twenty years (20)years will provide citizens with a functional as well as an attractive centerpiece to the park. The building was Construction of Central Park Community Center November 15, 2006 Page 2 designed so that the same floor plan can be enlarged or reduced for construction at all designated community parks scheduled for replacement. Eight(8)bids were received Thursday, October 26, 2006. They are as follow: Contractor Price Completion Time McInnis Construction $748,540 160 days Silsbee, TX Pelco Construction $781,600 245 days Liberty, TX N&T Construction Co., Inc. $805,500 180 days Orange, TX Goss Building, Inc. $841,851 180 days Beaumont, TX H. B. Neild and Sons $854,500 210 days Beaumont, TX Cleveco Construction $872,000 180 days Lumberton, TX SeTex Construction Corporation $970,000 240 days Beaumont, TX Brammer Construction $976,342 180 days Nederland, TX McInnis Construction plans to subcontract approximately 13% of the project to certified Minority Business Enterprise companies. Work is expected to commence by the end ofDecember and be completed in approximately 160 days. BUDGETARY IMPACT Funds for this project are available from insurance proceeds and the Capital Program Fund. PREVIOUS ACTION None. MConstruction of Central Park Community Center November 15, 2006 Page 3 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Capital Projects Manager and Director of Public Works. RESOLUTION NO. WHEREAS, bids were received for a contract to furnish all labor, materials and equipment necessary to construct a community center at Central Park located at the corner of Fannin and 4th Streets; and, WHEREAS, McInnis Construction of Silsbee, Texas, submitted a bid in the amount of$748,540; and, WHEREAS, City Council is of the opinion that the bid submitted by McInnis Construction of Silsbee, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the t e bid submitted by McInnis Construction of Silsbee, Texas,fora contract to furnish all labor, materials and equipment necessary to construct a community center at Central Park located at the corner of Fannin and 4th Streets in the amount of $748,540 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of November, 2006. - Mayor Guy N. Goodson - 2 November 21, 2006 Consider approving the purchase of Police Department patrol vehicles i III vow City of Beaumont � Council Agenda It � g em TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max Duplant, Chief Financial Officer MEETING DATE: November 21, 2006 AGENDA MEMO DATE: November 14, 2006 REQUESTED ACTION: Council consider the purchase of Police Department patrol vehicles. RECOMMENDATION Administration recommends authorization for the purchase of twenty-seven(27)patrol vehicles from Philpott Motors of Beaumont through the Houston-Galveston Area Council(H-GAC)cooperative purchasing program for$20,798.65 each. BACKGROUND Twenty-five(25)of the patrol vehicles requested will replace units that are used in daily operations by the Patrol Division while the remaining two (2) will be used by the Street Crimes unit. The vehicles to be replaced are on a scheduled replacement cycle in order to keep serviceable vehicles available at all times. Some of the replaced vehicles will be relocated to other divisions. The remaining vehicles may be disposed of according to the City's surplus property disposal policies. The new vehicles are 2007 Ford Crown Victorias with the police package. Standard warranties of 36,000 miles or three(3)years are provided for each new vehicle. The warranty service is provided by the local authorized dealership. Delivery is expected in approximately ninety(90) days. Vehicles will be distributed as follows: POLICE DIVISION DESCRIPTION QTY UNIT PRICE TOTAL PRICE Field Operations White 2007 Ford 25 $20,798.65 $519,966.25 Crown Victoria Criminal Investigations Blue 2007 Ford 2 $20,798.65 $41,597.30 Crown Victoria TOTAL: $561,563.55 Purchase Police Patrol Vehicles November 14, 2006 Page 2 BUDGETARY IMPACT Funds are available in the Capital Reserve Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None, RECOMMENDED BY City Manager, Public Works Director, and Chief Financial Officer. 0 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of twenty-five (25) patrol vehicles for use by the Patrol Division and two (2) patrol vehicles for use by the Street Crimes unit from Philpott Motors of Beaumont through the Houston-Galveston Area Council (H-GAC) cooperative purchasing program as shown below in the total amount of$561,563.55: POLICE DIVISION DESCRIPTION QTY UNIT PRICE TOTAL PRICE Field Operations White 2007 Ford 25 $20,798.65 $519,966.25 Crown Victoria Criminal Investigations Blue 2007 Ford 2 $20,798.65 $41,597.30 Crown Victoria TOTAL: $561,563.55 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of November, 2006. - Mayor Guy N. Goodson - i� 3 November 21, 2006 Consider authorizing payment to Entergy for the relocation of overhead utility lines at the M.L. King Park site I i 0 City of Beaumont „ = Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: November 21, 2006 AGENDA MEMO DATE: November 15, 2006 REQUESTED ACTION: Council consider a resolution authorizing payment to Entergy in the amount of $80,674 for the relocation of overhead utility lines at the M.L. King Park site. RECOMMENDATION Administration recommends approval of a resolution authorizing payment to Entergy in the amount of$80,674 for the relocation of overhead utility lines at the M.L. King Park site. BACKGROUND Within the proposed M.L. King Park site is a wooden pole that supports Entergy overhead electrical lines. The line runs north and south through the approximate center of the park site. The location of the existing pole conflicts with proposed park improvements and needs to be relocated or removed. Entergy is proposing to install two (2)poles near the north and south boundary of the park, terminate the overhead service at these locations and bury the electrical lines through the park site. This work would eliminate the existing pole and remove the overhead electrical line through the park. The cost to install the poles and bury the electrical lines is $80,674. BUDGETARY IMPACT Funds are available in the Capital Program. PREVIOUS ACTION City Council awarded the bid for the M.L. King Park Project on October 31, 2006. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Director of Public Works and Capital Program Manager MLKingParkEntergyLines.wpd November 154,2006 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves payment in the amount of$80,674 to Entergy for the relocation of overhead utility ines at the M. L. King Park site. 9 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of November, 2006. - Mayor Guy N. Goodson - 4 November 21, 2006 Consider authorizing the City Manager to execute a contract with the South East Texas Regional Planning Commission for vehicles for the Best Years Senior Center �I �I Ali I I ...... City of Beaumont � Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Jim Thompson, Parks&Recreation Director MEETING DATE: November 21, 2006 AGENDA MEMO DATE: November 15, 2006 REQUESTED ACTION: City Council consider authorizing the City Manager to execute a contract with the South East Texas Regional Planning Commission for vehicles for the Best Years Senior Center. RECOMMENDATION Administration recommends approval of a contract with the South East Texas Regional Planning Commission which provides the City with$61,000 for new vehicles for the Best Years Senior Center. BACKGROUND Emergency Disaster Relief Funds were made available through a federal social services block grant to the South East Texas Regional Planning Commission. The eligibility guidelines allowed staff to seek funding for a new senior center, along with vehicles to support center activities. The Regional Planning Commission was not able to approve funds for the center, but did approve $61,000 for the vehicles included in the request. The grant will provide the Best Years Senior Center with funding for two new passenger vans with step lifts and a smaller service van. BUDGETARY IMPACT The costs for these vehicles will be fully reimbursed by the grant. PREVIOUS ACTION None. Contract Funding BYSC Vans November 15, 2006 Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Parks & Recreation Director RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT.- THAT the City Manager be and he is hereby authorized to execute a contract in the amount of$61,000 with the South East Texas Regional Planning Commission for two new passenger vans with step lifts and one (1) smaller service van for the Best Years Senior Center. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of November, 2006. - Mayor Guy N. Goodson - 5 November 21, 2006 Consider granting the City Manager authority to implement the contribution rate changes for retirees in the medical plans ...... City of Beaumont Council Agenda g Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: November 21, 2006 AGENDA MEMO DATE: November 13, 2006 REQUESTED ACTION: City Council consider granting the City Manager authority to implement the contribution rate changes for retirees in the medical plans. RECOMMENDATION Administration recommends that Council approve medical contribution rate changes for retirees including their dependents effective January 1, 2007. BACKGROUND Retirees and their dependents are allowed to elect continuation of medical coverage as provided by state statute. The retiree/dependent may continue coverage until the retiree/dependent is covered by Medicare/Medicaid but not beyond age 65. Currently, there are 179 retirees on the City's medical plans. The retiree contribution rate for Police and Fire retirees is based on a provision in the Police and Fire contract agreements which states, "Any employee who retired on or after February 1, 1992 may be subject to an annual increase in contribution. The increase will be effected in accordance with the labor agreement. The single rate will be established at 69%; single rate+1 at 58%;and the family rate at 54% of the COBRA rate on January 1 st annually." This same formula is utilized when calculating the contribution rate for civilian retirees. The City requested McGriff, Siebels and Williams of Texas, Inc., City's health benefit consultant, to analyze the City's health care costs and to determine the 2007 medical COBRA rates. The PPO rates from last year would increase 10% while the HMO rates would increase 12%. Based on McGriff, Siebels and Williams of Texas, Inc. calculations the retiree medical rates effective January 1, 2007 will be as follows: I Plan Medical Prescription 2007 2007 2006 and Rate Drug Rate COBRA Retiree Retiree Category 2007 2007 Rate* Rate Rate PPO (EO) $301.30 $63.08 $364.38 $251.42 $228.36 (E1) 745.73 156.16 901.89 523.10 475.11 (E2) 979.45 205.11 1,184.56 639.66 581.97 HMO (EO) 301.88 62.94 364.82 251.73 225.42 (E1) 727.50 151.70 879.2 509.94 456.65 (E2)1 1035.38 215.911 1,251.29 675.70 605.09 *Rate does not include Conexis COBRA administration fee. BUDGETARY IMPACT Appropriation of funds is available in the Employee Benefits Fund. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Chief Financial Officer. SAAGENDMAGENDA rMM MEMOSkehatesp.wp&/11/06237 pm RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to implement the contribution rate changes as shown below for retirees including their dependents who are on the City's medical and/or dental plans effective January 1, 2007: Plan Medical Prescription 2007 2007 2006 and Rate Drug Rate COBRA Retiree Retiree Category 2007 2007 Rate* Rate Rate PPO (EO) $301.30 $63.08 $364.38 $251.42 $228.36 E1 745.73 156.16 901.89 523.10 475.11 E2 979.45 205.11 1,184.56 639.66 581.97 HMO (EO) 301.88 62.94 364.82 251.73 225.42 E1 727.50 151.70 879.2 509.94 456.65 (E2)1 1035.381 215.91 1,251.291 675.70 605.09 *Rate does not include Conexis COBRA administration fee. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of November, 2006. - Mayor Guy N. Goodson - i d November 21, 2006 Consider approving the settlement of the lawsuit of Curtis Breaux, et al v. The City of Beaumont, et al i II i I. I III voftw Cit y of Beaumont Council Agenda Item I. TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrne E. Cooper, City Attorney MEETING DATE: ' November 21, 2006 AGENDA MEMO DATE: November 17, 2006 REQUESTED ACTION: Consider a resolution authorizing the settlement of the lawsuit of RECOMMENDATION Curtis Breaux, et al v. The City of Beaumont et al Council approval of a resolution authorizing the settlement of the lawsuit of Curtis Breaux, et al v. The City of Beaumont et al providing for the promotions of officers to the rank of Lieutenant. BACKGROUND Council discussed this lawsuit in an Executive Session held on November 14 and 21, 2006. BUDGETARY IMPACT There are sufficient funds in the General Liability Fund to address this settlement. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Attorney. RESOLUTION NO. WHEREAS, the lawsuit of Curtis Breaux, et al v. The City of Beaumont, et al, was discussed in an Executive Session properly called and held Tuesday, November 14 and 21, 2006- and, WHEREAS, the Council desires to authorize the settlement of the suit; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be and he is hereby authorized to settle the above-referenced lawsuit to provide for the promotion of officers to the rank of Lieutenant. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of November, 2006. - Mayor Guy N. Goodson -