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Home My WebLink AboutMIN OCT 17 2006 M I N U T E S - CITY OF BEAUMONT Andrew P. Cokinos,At-Large GUY N. GOODSON, MAYOR Becky Ames,At-Large Lulu L. Smith,Ward I CITY COUNCIL MEETING Nancy Beaulieu, Mayor Pro Tern, Ward 11 Audwin Samuel, Ward III October 17, 2006 Bobbie J. Patterson,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Rose Ann Jones, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on October 17, 2006, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-11/Consent Agenda Consent Agenda Mayor Goodson called the council meeting to order at 1:30 p.m. Pastor Tony Shaw of the Amelia Baptist Church gave the invocation. Councilmember Ames led the Pledge of Allegiance. Roll call was made by Rose Ann Jones, City Clerk. Present at the meeting were Mayor Goodson, Mayor Pro Tern Beaulieu, Councilmembers Smith, Ames, Samuel and Patterson. Absent Councilmember Cokinos. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Rose Ann Jones, City Clerk. Proclamations, Presentations, Recognitions "Beaumont Founders Lions Club Week in Beaumont" - October 15-21, 2006 - Proclamation read by Mayor Goodson; accepted by Mary Jon Wells, District Region Chair Public Comment: Persons may speak on scheduled agenda items 1-11/Consent Agenda. None CONSENT AGENDA Approval of minutes - Minutes of October 10, 2006 Confirmation of committee appointments - None A) Approve the sale of City-owned surplus property - Resolution 06-307 B) Authorize the City Manager to execute an interlocal agreement with Jefferson County for a Joint Airborne Law Enforcement Unit - Resolution 06-308 Minutes-October 17,2006 C) Approve a resolution accepting maintenance of the water and sanitary sewer improvements in the Crescent on Walden Phase I Subdivision - Resolution 06-309 D) Authorize the City Manager to execute the renewal of a lease agreement for the Women's, Infants and Children (WIC) satellite office - Resolution 06-310 Councilmember Smith made a motion to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider authorizing the City Manager to execute contracts for consulting services related to Planning and Site Development in Downtown Beaumont - Resolution 06-311 Administration recommended Council authorize the City Manager to execute two (2) separate contracts with Concord Eastridge of Cedar Park, Texas for consultant services to advise the City on further steps to successfully redevelop Downtown Beaumont, as well as analyze site development opportunities for City-owned property along the east side of Main. Recently, the firm Concord Eastridge of Cedar Park, Texas, made a presentation to the City Council, offering its planning and development services to the City for the further redevelopment of Downtown Beaumont. These proposed agreements lay out the scope of work necessary to achieve the goals discussed at that meeting, as well as during subsequent discussions. The first proposed contract is the"Planning Agreement"which is a 90-day agreement(with a monthly extension clause) that will enable Concord Eastridge to provide the City with analysis of the most advantageous steps necessary to achieve further redevelopment within the Downtown Planning Area. Also, this contract will initiate the process of assisting in the identification of a land planning firm to develop a Downtown Plan as well as identify additional funding sources for such a plan. The cost of this agreement would be $7,000 per month. The second proposed contract, the "Site Development Agreement," is an 18-month contract (with a 6-month optional extension clause) that will enable the Consultant to offer his judgment, experience and advice with respect to development opportunities for the City's property along the east side of Main. This agreement will also allow the Consultant to solicit and evaluate quality development teams and proposals for the City's land and allow the Consultant to conduct market demand and feasibility studies for determining market support of any proposed development project on the City's property. Funds for these contracts are available from the General Fund Page 2 of 9 Minutes-October 17,2006 Mayor Pro Tern Beaulieu moved to APPROVE RESOLUTION 06-311 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A PLANNING CONSULTANT AGREEMENT WITH CONCORD EASTRIDGE,CEDAR PARK,TEXAS, FOR A 90-DAY PERIOD WITH A MONTHLY EXTENSION CLAUSE. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 2. Consider approving a change order related to the Pearl Street Project-Resolution 06-312 Administration recommended Council authorize Change Order #2 to Placo Ltd, in the amount of $272,423.55 to change the Scope of Work to include: Orleans Street from Broadway Avenue to Liberty Avenue, Broadway Avenue from Orleans Street east 180 feet, Liberty Avenue from Orleans Street east 180 feet and,to replace 21 flourescent illuminated street name signs with edge lit LED illuminated street name signs. On May 17, 2005, the City Council awarded Placo Ltd. the contract for the Downtown Improvements Project on Pearl, Bowie and Liberty Streets in the amount of$2,094,178.15. Change Order No. 1 was issued for the project that decreased the total project cost by $100,000 to $1,994,178.15. Councilmember Ames made a motion to APPROVE RESOLUTION 06-312 THAT THE CITY MANAGER BE,AND HE IS HEREBY AUTHORIZED,TO EXECUTE CHANGE ORDER NO.2 IN THE AMOUNT OF $272,423.55 INCREASING THE CONTRACT AMOUNT TO $2,266,601.70. Mayor Pro Tern Beaulieu seconded the motion. AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 3. Consider approving a one year contract with the Art Museum of Southeast Texas - Resolution 06-313 Administration recommended funding the Art Museum of Southeast Texas (AMSET) $185,000 for FY 2007 from Hotel Occupancy Tax and General Funds. The City of Beaumont(City)and AMSET entered into a lease agreement on December 30, 1996 whereby the City and AMSET agreed to a 99-year lease on the land and building to be used as an art museum. The City supports AMSET with annual allocations and garbage removal. In return AMSET is open to the general public and strives to provide programs and services to the entire community. Approximately 60,000 children and adults participate in Art Museum activities each year. The City may utilize a portion of its revenue derived from the hotel-motel occupancy tax to promote the arts. Page 3 of 9 Minutes-October 17,2006 Funds are available in the FY 2007 budget with $60,000 funded through the Hotel Occupancy Tax Fund and $125,000 funded by the General Fund. Mayor Pro Tern Beaulieu made a motion to APPROVE RESOLUTION 06-313 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A ONE-YEAR CONTRACT BETWEEN THE ART MUSEUM OF SOUTHEAST TEXAS (AMSET) AND THE CITY OF BEAUMONT IN THE AMOUNT OF $185,000 FOR FY07. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 4. Consider approving a one year contract with the Southeast Texas Arts Council (SETAC)- Resolution 06-314 Administration recommended funding the Southeast Texas Arts Council $100,000 for FY 2007 from the Hotel Occupancy Tax Fund. The City is entitled to utilize revenues derived from the hotel-motel occupancy tax to promote the arts. The City contracts with SETAC to utilize 75% of its contract payment for production of the magazine "Off Ramp" highlighting local events and "Tear Off'Attraction Maps for distribution to hotels, as well as other programs and exhibitions that bring artists to the area and promote the rich musical heritage of the area. The remaining 25% is used for operating expenses. Funds are available in the Hotel Occupancy Tax Fund. Councilmember Ames made a motion to APPROVE RESOLUTION 06-314 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A ONE-YEAR CONTRACT BETWEEN THE SOUTHEAST TEXAS ARTS COUNCIL (SETAC) AND THE CITY OF BEAUMONT IN THE AMOUNT OF $100,000 FOR FY07. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 5. Consider approving a one year contract with the Texas Energy Museum - Resolution 06- 315 The Administration recommended funding the Texas Energy Museum, $90,000, for FY 2007 from the Hotel Occupancy Tax Fund. Page 4 of 9 Minutes-October 17,2006 The City is entitled to utilize revenues derived from the hotel-motel occupancy tax for historic preservation and the promotion of tourism. The Texas Energy Museum meets the above criteria by highlighting the history, along with current developments, of the oil industry in the Southeast Texas region. Funds are available in the Hotel Occupancy Tax Fund. Councilmember Smith made a motion to APPROVE RESOLUTION 06-315 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A ONE-YEAR CONTRACT BETWEEN THE TEXAS ENERGY MUSEUM AND THE CITY OF BEAUMONT IN THE AMOUNT OF $90,000 FOR FY07. Councilmember Patterson seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 6. Consider approving a one year contract with BUILD, Inc., Beaumont Main Street - Resolution 06-316 Administration recommended funding BUILD, Inc., Beaumont Main Street$75,000 for FY 2007 from the General Fund. The Beaumont Main Street program has established a partnership between public and private sectors that is dedicated to the revitalization of Beaumont's historic Central Business District. The annual contribution from the City will be matched with other local funds and used to promote downtown business development and retention. Funds are available in the General Fund. Mayor Pro Tern Beaulieu made a motion to APPROVE RESOLUTION 06-316 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A ONE-YEAR CONTRACT BETWEEN BUILD-INC., BEAUMONT MAIN STREET,AND THE CITY OF BEAUMONT FOR FY07 IN THE AMOUNT OF $75,000 FOR DOWNTOWN ECONOMIC DEVELOPMENT PURPOSES. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 7. Consider approving a payment for fiscal year 2007 dues to the South East Texas Regional Planning Commission (SETRPC) - Resolution 06-317 Administration recommended approval of the payment of fiscal year 2007 dues to the South East Texas Regional Planning Commission in the amount of $42,702.32. Page 5 of 9 Minutes-October 17,2006 The SETRPC was established in June of 1970 under enabling legislation as a voluntary association of local governments. Its purpose is to encourage and permit local governments to join and cooperate with one another to improve the health and safety of their citizens; to plan for future development and transportation efforts; and to recognize the needs of agriculture, business and industry, among other things. The City of Beaumont supports the SETRPC and the community projects they perform. Some of the programs these dues will fund are the Criminal Justice Program; the Area Agency on Aging (AAA) Program; the Homeless Coalition; the Foster Grandparents (FGP) Program; and the Retired Senior Volunteer Program (RSVP). Funds are available in the General Fund. The fee is based on a per capita per city. Mayor Pro Tern Beaulieu made a motion to APPROVE RESOLUTION 06-317 THAT THE CITY COUNCIL HEREBY APPROVES THE PAYMENT OF FISCAL YEAR 2007 DUES TO THE SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION (SETRPC) IN THE AMOUNT OF $42,702.32. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 8. Consider approving a one year contract with the Beaumont Heritage Society/John Jay French Museum - Resolution 06-318 The Administration recommended funding the Beaumont Heritage Society/John Jay French Museum $45,000 for FY 2007 from the Hotel Occupancy Tax Fund. The City is entitled to utilize revenues derived from the hotel-motel occupancy tax for historic preservation and the promotion of tourism. John J. French, an early settler in Beaumont, built the Greek Revival home which has been - faithfully restored; the home contains furniture and fixtures from the mid 19th century and is a tourist attraction for our city. Funds are available in the Hotel Occupancy Tax Fund. Councilmember Ames made a motion to APPROVE RESOLUTION 06-318 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A ONE-YEAR CONTRACT BETWEEN THE BEAUMONT HERITAGE SOCIETY/JOHN JAY FRENCH MUSEUM AND THE CITY OF BEAUMONT IN THE AMOUNT OF$45,000 FOR FY07. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU, COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED Page 6 of 9 Minutes-October 17,2006 i 9. Consider approving a contract for lighting improvements at the Athletic Complex softball fields - Resolution 06-319 Administration recommended award of a bid for furnishing all materials, labor, equipment and supplies for the installation of a sports lighting system at the Municipal Athletic Complex to A & A Electric Co. Inc. in the amount of $755,147. Five (5) bids were received on Thursday, October 12, 2006 for furnishing and installing a sports lighting system. The athletic complex consists of four complexes each with three regulation softball fields. Field lighting at complexes 1, 2, and 3 were destroyed by Hurricane Rita and removed by city staff. The proposed lighting system consists of forty-two new sixty(60) ft. galvanized steel poles equipped with 1500 watt metal halide lamps. In addition, six (6) of the poles will be equipped with flood lamps to provide lighting in all three parking lots. Each pole will be installed in a concrete foundation and will be rated to withstand 125 mph winds. The field system includes new electrical control panels and additional outlets for vending trailer hook-ups. The low bidder, A & A Electric Co., Inc., meets specifications. The system they are proposing is Universal Sports Lighting, Inc. Installation of the field lighting system will be completed by April 15, 2007 in time for upcoming softball tournaments scheduled to begin in May 2007. A & A Electric Co., Inc. of Beaumont is a certified MBE company. FEMA has approved funding at 90% which will net $606,600 to the City. Insurance proceeds totaled$66,750. Total amount funded by FEMA and insurance is$673,350. The remaining balance of $81,797 will be funded by the Capital Programs budget. Councilmember Smith made a motion to APPROVE RESOLUTION 06-319 THAT THE BID SUBMITTED BY A &A ELECTRIC CO. INC., BEAUMONT, TEXAS, FOR FURNISHING ALL MATERIALS, LABOR,EQUIPMENT AND SUPPLIES FOR THE INSTALLATION OF A SPORTS LIGHTING SYSTEM AT THE MUNICIPAL ATHLETIC COMPLEX IN THE AMOUNT OF $755,147 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED WORKSESSION Review and discuss a proposed contract with the Southeast Texas Regional Planning Commission for the administration of disaster recovery funds and discuss proposed guidelines for disaster recovery programs Worksession Deferred Page 7 of 9 Minutes-October 17,2006 10. Consider authorizing the City Manager to execute a contract with the Southeast Texas Regional Planning Commission for the administration of disaster recovery funds - Item Deferred 11. Consider adopting Housing Program Guidelines for Disaster Recovery Programs - Item Deferred COUNCILMEMBER COMMENTS COUNCILMEMBER PATTERSON - REMINDED EVERYBODY THAT EARLY VOTING STARTS ON MONDAY, OCTOBER 23 THROUGH FRIDAY, NOVEMBER 3 FOR THE GENERAL ELECTION; WELCOMED THOSE ATTENDING THE NATIONAL COMMUNITY DEVELOPMENT ASSOCIATION REGION 6 CONFERENCE;THANKS EXTENDED TO STAFF FOR BRINGING CONFERENCE HERE COUNCILMEMBER SAMUEL- ECHOED COMMENTS FROM COUNCILMEMBER PATTERSON; ALSO COMMENDED JOHNNY BEATTY AS BEING AN EXCELLENT AMBASSADOR FOR THE CITY; ATTENDED THE NACCP BANQUET HONORING OF SAM BEAN AND .LEAN PERKINS COUNCILMEMBER AMES - CONGRATULATED THE CVB ON THEIR SUCCESS; THE INCREASE IN HOTEL TAXES HAS ENABLED THE CITY TO HELP THE ORGANIZATIONS IN FUNDING LIKE THOSE THAT WERE JUST PASSED MAYOR PRO TEM BEAULIEU - WELCOMED THE ASA ALONG WITH LINDA GEORGE, OUR LOCAL REPRESENTATIVE, WHO IS RESPONSIBLE FOR BRINGING THEM TO OUR CITYAND IS SUCH AN ASSET TO OUR COMMUNITY; WILL MEET WITH JOHNNY BEATTY'S GROUP THIS AFTERNOON COUNCILMEMBER SMITH - FELT THAT WE COULD NOT SUPPORT ORGANIZATIONS WITHOUT THE HOTEL OCCUPANCY TAX AND FELT THAT ONE CANNOT BE DONE WITHOUT THE OTHER AND THAT DEPENDS ON OUR AMBASSADORS CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE MAYOR GOODSON- CONGRATULATED JOHNNY BEATTY, HOUSING DEPARTMENT STAFF AND THE CVB FOR BEING ABLE TO KEEP THIS CONFERENCE IN OUR CITY; FELT THAT THE FAIR IS SUCCESSFUL EVEN THOUGH THERE HAS BEEN SOME BAD WEATHER;THANKED THE MAYOR PRO TEM AND THE OTHER Page 8 of 9 Minutes-October 17,2006 COUNCILMEMBERS FOR COVERING FOR HIM WHILE HE ATTENDED THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS TO ADDRESS THE BETTER IN THE FUTURE EMERGENCY/TEMPORARY/INTERIM HOUSING ISSUES IN MAJOR DISASTER AREAS IN THE FUTURE;ADDRESSED THE STREET AND PROPERTY FLOODING IN THE NORTH AND WEST WHICH OCCURRED DURING THIS STORM AND THE VOLUME OF RAIN RECEIVED IN THIS SHORT PERIOD OF TIME; ASKED IF BETTER FLOODING SIGNS COULD BE PLACED AT SOME OF MAJOR FLOODED STREET AND RAMP AREAS UNTIL LONG TERM IMPROVEMENTS CAN BE MADE Public Comments (Persons are limited to three minutes) Bertha Jackson 4635 Galveston Beaumont TX Requested additional help for her neighborhood about a resident who is making it very uncomfortable for her and her family and has already involved the police in over 57 police calls and needs additional assistance Carolyn Howard 2445 Ashly Street Beaumont TX Beaumont Main Street Organization: thank you for approving our contract for next year; Suga's located in the old Coale Building and has been nominated for Best Restoration in Texas; proud that several companies have moved their offices to the downtown area and now leasing areas of previous vacant space; announced the Dogtoberfest to be held this Saturday, October 22 Open session of meeting recessed at 2:25 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Beaumont Firefighters' Local 399 There being no action taken in Executive Session, Council adjourned. Audio t e are vail le upon request in the City Clerk's Office. Guy N. Goodson, Mayor . W � Rose Ann Jones TR City Clerk Page 9 of 9 ��\\\\�� Minutes-October 17,2006