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Home My WebLink AboutMIN AUG 08 2006 M I N U T E S - CITY OF BEAUMONT Andrew P. Cokinos, At-Large GUY N. GOODSON, MAYOR Becky Ames, At-Large Lulu L. Smith,Ward I CITY COUNCIL MEETING Nancy Beaulieu, Mayor Pro Tern, Ward II Audwin Samuel, Ward III August 8, 2006 Bobbie J. Patterson, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Rose Ann Jones, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on August 8, 2006, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda Consent Agenda Mayor Goodson called the council meeting to order at 1:30 p.m. Councilmember Samuel gave the invocation. Andrew Cupero, Will Darling and Parker Meeks; Boy Scouts who are part of the 2006 11-Year Old West End All Star Baseball Team led the Pledge of Allegiance. Roll call was made by Rose Ann Jones, City Clerk. Present at the meeting were Mayor Goodson, Mayor Pro Tern Beaulieu, Councilmembers Smith, Ames, and Samuel. Absent: Councilmembers Cokinos and Patterson. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Rose Ann Jones, City Clerk. Proclamations, Presentations, Recognitions "Celebration for Women Week"-August 21 -25, 2006- Proclamation read by Mayor Pro Tern Beaulieu; accepted by Naomi Lawrence Lee and Georgine Guillory "2006 11-Year Old West End All Stars Day" - August 8, 2006 - Proclamation read by Mayor Goodson; accepted by Team and Coaches Joey Warner and Paul Falgout Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda. None CONSENT AGENDA Approval of minutes - Minutes of August 1, 2006 Confirmation of committee appointments - None Councilmember Ames made a motion to approve the Consent Agenda. Mayor Pro Tern Beaulieu seconded the motion. Minutes-August 8,2006 AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES AND SAMUEL NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving a contract for the replacement of the roof at the Julie Rogers Theatre- Resolution 06-221 Administration recommended approval of a contract with Texas Liquatech Services, Inc. of Houston to furnish all labor, materials, supplies and equipment to replace the roof of the Julie Rogers Theatre in the amount of$792,100. In September 2005, winds from Hurricane Rita destroyed a portion of the Theatre roof. An evaluation of the roof was conducted by Amtech Roofing Consultants, Inc. through the Labiche Architectural Group, Inc. to determine the condition of the structure's roof as well as assess the damages caused by Hurricane Rita. Their assessment noted deficiencies in all areas of the roof and not just in the areas affected by the storm. To maintain the historical integrity of the building, it is recommended thatwe accept the bid for replacement of the roofing system with copper. Since damage to the copper roof was the result of Hurricane Rita, insurance proceeds will cover a portion of the cost. Insurance proceeds in the amount of$314,400 will be applied to the total cost of$792,100 resulting in a net cost to the City of$477,700. Funds are available in the Capital Reserve Fund for this project. Mayor Pro Tern Beaulieu moved to APPROVE RESOLUTION 06-221 THAT THE BID SUBMITTED BY TEXAS LIQUATECH SERVICES, INC., HOUSTON, TEXAS, FOR A CONTRACT TO FURNISH ALL LABOR, MATERIALS, SUPPLIES AND EQUIPMENT TO REPLACE THE ROOF AT THE JULIE ROGERS THEATRE IN THE AMOUNT OF $792,100 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES AND SAMUEL NAYS: NONE MOTION PASSED 2. Consider approving a contract for the Phelan Boulevard Extension Project and approve a Change Order to reduce the contract amount - Resolution 06-222 Administration recommended awarding the contract for the Phelan Boulevard Extension Project to Allco, LTD. in the amount of $5,273,431.95 and approving Change Order No. 1 in the amount of $807,233.32 reducing the contract to $4,466,198.83. Page 2 of 5 Minutes-August 8,2006 On May 11, 2006, the City of Beaumont received four (4) bids for the Phelan Boulevard Extension Project. The lowest bid was submitted by Allco, LTD. in the amount of $5,273,431.95. The apparent low bid exceeded the estimated construction budget by approximately $1 million. The Capital Improvement Program (CIP) included $3.5 million for street and drainage improvements and $720,000 for water and sewer improvements. The proposed project, as presented in the CIP, was to construct a five-lane roadway, two lanes in each direction with a continuous left turn lane, from approximately 500 feet west of the Major Drive and Phelan Boulevard intersection to the west of West Brook High School. The section from west of West Brook High School to Keith Road would be constructed as a four-lane, two lanes in each direction, roadway. However, in order to bring the construction costs closer to the budgeted amount, the proposed roadway will be reduced from four lanes to two lanes, one lane in each direction, with a continuous left turn from west of West Brook High School to Keith Road. The section of Phelan Boulevard from 500 feet of Major Drive to the west side of West Brook High School will remain as originally proposed in the CIP. This change decreased the contract amount by $807,233.12. The MBE participation will be met through subcontracts with Crabtree Barricades and American Remediation Options, Inc. in the amount of$146,674.74 representing 3.29% of the contract amount. Funds are available for this project in the Capital Improvement Program. Councilmember Ames made a motion to APPROVE RESOLUTION 06-222 THAT THE BID SUBMITTED BY ALLCO, LTD, BEAUMONT,TEXAS, FOR A CONTRACT FOR THE PHELAN BOULEVARD EXTENSION PROJECT IN THE AMOUNT OF $5,273,431.95 BE ACCEPTED BY THE CITY OF BEAUMONT. BE IT FURTHER RESOLVED THAT THE CITY MANAGER IS AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $807,233.12 THEREBY REDUCING THE CONTRACT AMOUNT TO$4,466,198.83. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, AMES AND SAMUEL NAYS: NONE MOTION PASSED COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH - NONE MAYOR PRO TEM BEAULIEU - INTRODUCED GRANDDAUGHTER "MAGGIE" WHO IS ATTENDING THE COUNCIL MEETING FOR THE FIRST TIME COUNCILMEMBER AMES - NONE COUNCILMEMBER SAMUEL - COMMENDED STAFF ON A JOB WELL DONE FOR PREPARATIONS REGARDING CONCERTS IN THE PARK Page 3 of 5 Minutes-August 8,2006 CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE MAYOR GOODSON- RECOGNIZED ST. ANTHONY CATHEDRAL WHICH IS NOW ST. ANTHONY BASILICA; THANKED BISHOP CURTIS GUILLORY AND FATHER JERRY MCGRATH AND ALL INVOLVED IN MAKING AN APPLICATION TO THE VATICAN TO BECOME A BASILICA Public Comments (Persons are limited to three minutes) Sharon Allen 7982 Gladys #6 Beaumont TX Spoke on dangerous intersection at East Drive and Gladys Kerry Avie 3035 Elinor Beaumont TX Prayer for the City Frank Kiefer 3190 Willowood Beaumont TX Spoke on the Phelan Boulevard Extension Project as well as the Concord Road Extension Allen Lee 5095 Maddox Beaumont TX Spoke on the No Smoking Ordinance Petition Slade Ham 4040 Crow Rd. Beaumont TX Spoke on the No Smoking Ordinance Petition and wanting to work towards a solution Coy W. Hopkins Sr. 3202 Ave B. Beaumont TX Requested clarification as to the intent and enforcement of the No Smoking Ban Ordinance Ruby M. Chavis 2275 W. Virginia Beaumont TX Thanked Council for the improvements to Virginia St.; requested a flashing light or a stop sign Open session of meeting recessed at 2:10p.m. Page 4 of 5 Minutes-August 8,2006 EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: City of Nederland, et al v Entergy Gulf States, Inc. There being no action taken in Executive Session, Council adjourned. Audio tapes are available upon request in the City Clerk's Office. Guy N. Goodson, Mayor AV i Rose Ann Jones, TRMC City Clerk Page 5 of 5 Minutes-August 8,2006