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HomeMy WebLinkAboutPACKET AUG 15 2006 �i L 1W_ tu ij City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 15, 2006 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments Ted Moor, III would be appointed to the Planning and Zoning Commission. The term would commence August 15, 2006 and expire August 14, 2009. (Mayor Guy Goodson) Randall Collins would be appointed as an alternate to the Planning and Zoning Commission. The term would commence August 15, 2006 and expire August 14, 2009. (Mayor Guy Goodson) Johnny Casmore would be reappointed as Chairman of the Martin Luther King, Jr. Parkway Commission. The current term would expire January 31, 2007. (Mayor Guy Goodson) A) Authorize the acceptance of a 0.479 acre tract of land out of, Blocks 3 and 4 in the Fuller Keith Addition, being conveyed to the City of Beaumont by First Baptist Church of Beaumont, Texas, Inc. for the new Convention& Visitors Bureau building and parking lot B) Approve a one(1)year contract for the purchase of wastewater treatment polymer C) Approve a bid for the purchase of undercarriage parts for three (3)landfill dozers i City of Beaumont t'79JJ Council Agenda Item c g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 10, 2006 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a 0.479 acre tract of land out of, Blocks 3 and 4 in the Fuller Keith Addition, being conveyed to the City of Beaumont by First Baptist Church of Beaumont, Texas, Inc. for the new Convention & Visitors Bureau building and parking lot. RECOMMENDATION First Baptist Church of Beaumont, Texas, Inc. has agreed to convey a 0.479 acre tract of land out of, Blocks 3 and 4 in the Fuller Keith Addition to the City of Beaumont. The property is more particularly described as being Tract 7(25 feet x 159.7 feet),and approximately 40 foot x 159.7 foot area from Tracts 5 and 6, Block 4, and approximately 75 foot x 140 foot area from Tract 3, Block 4 in the Fuller Keith Addition, and located near the intersection of McFaddin and Willow Streets. The administration recommends acceptance of the above named tract of land. BACKGROUND An Agreement has been executed between the Church and the City of Beaumont, by which the Church would convey the property for the new Convention&Visitors Bureau building and parking lot in consideration for improvements to the Church parking lot located on the northwest corner of Calder and Willow Streets. BUDGETARYIMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Public Works Director «gcvb_6urcn-p-kir%-b 10 August 2006 EXHIBIT Being a tract of land described as Tract 7 (25 feet x 159.7 feet) Block 4, and an approximate 40- foot x 159.7-foot area from Tracts 5 and 6 of Block 4 and an approximate 75-foot x 140-foot area from Tract 3 Block 3. Said tracts being more particularly described as follows: Being a 0.479 acre tract of land,more or less, out of and a part of Block 3 and Block 4 of the Fuller&Keith Addition as recorded in Volume 4,Page 188 of the Jefferson County Deed Records, Beaumont, Jefferson County, Texas, said 0.479 acre tract of land being out of a 1.340 acre tract of land having been conveyed to First Baptist Church of Beaumont,Texas, Inc.,by Special Warranty Deed executed on June 27, 1991 and being recorded in Film Code No. 103-76- 1483; said 0.479 acre tract of land,more or less,being more particularly described as follows: COMMENCING at the northeast comer of a tract of land conveyed to the City of Beaumont by Judgment executed on November 21, 2005, and being recorded in Clerk's File No. 2005044445 of the Real Property Records of Jefferson County, Texas, said tract of land being described in conveyance to Fidelity National Title Insurance Company by Quitclaim Deed dated January 25, 2001, and being recorded in Clerk's File No. 2001037291, of the Real Property Records of Jefferson County, Texas, said point of commencement also being at the intersection of the south line of Mc Faddin Street and the west line of Willow Street; THENCE south along the west line of Willow Street and the east line of said City of Beaumont Tract a distance of 76.8 feet,to the southeast corner of said City of Beaumont Tract and POINT OF BEGINNING of the herein described 0.479 acre tract, said point also being the most southerly northeast comer of said 1.340 acre tract; THENCE south, continuing along the west line of Willow Street and the east line of said 1.340 acre tract a distance of 65 feet to a point for corner; THENCE west,parallel with the south line of Mc Faddin Street a distance of 234.7 feet to a point in the west line of said 1.340 acre tract; THENCE North along the west line of said 1.340 acre tract a distance of 140 feet to a point in the south line of Mc Faddin Street and being the northwest corner of said 1.340 acre tract; THENCE east along the south line of Mc Faddin Street and the north line of said 1.340 acre tract a distance of 75 feet to a point for the most northerly northeast corner of said 1.340 acre tract, said point also being the northwest comer of said City of Beaumont Tract; / C,�' 3 THENCE south along the west line of said City of Beaumont Tract and the most northerly east line of said 1.340 acre tract a distance of 75.77 feet to the southwest corner of said City of Beaumont Tract, said point also being an interior corner of said 1.340 acre tract; THENCE east along the south line of said City of Beaumont Tract and the most southerly north line of said 1.340 acre tract a distance of 159.7 feet to the POINT OF BEGINNING of the herein described 0.479 acre tract. 3 T 9 5 C Qt /5�1 4 Jo Mc FA Q!N AVE �� /00 6 O /00.7 R i • n� 7 O t= > 5°► /40.6 �o <.<>r TR.2 6` •. /00.5 ! �`' :Via; <��.�� ':�.�.:s °< „:::;�:;.•':.,�.t. �. � 2 I /a&3 is :w:::tj� ,�� :.,�s•�:t. ; .:., is /OU.3 n IO t � 'tQ,g TR.ro J� `1 p i CALDER : A 2 /.5 e9' sci.Z' . loo' b50 . I 4f 5 75 475 14751 63 4 ' j I PO PP P40 mpB Pd P9 , .... d7.5 Q7, 6 5 18 75 5/ i + p � d,9 10 f/ !P 19 P/ l''3 0' CHURCH °' 60 BROADWAY 50 "1 15 139. 7 � 51 117.5 '.5 158 - (aa�53 3 l.._..,_ 50 150 52 /30 74 . 60 z T 6 5 Q M RESOLUTION NO. WHEREAS, First Baptist Church of Beaumont,Texas has agreed to convey a 0.479 acre tract of land to the City of Beaumont for the new Convention & Visitors Bureau building and parking lot, being Tract 7 (25 feet x 159.7 feet), and approximately 40 foot x 159.7 foot area from Tracts 5 and 6, Block 4, and approximately 75 foot x 140 foot area from Tract 3, Block 4 in the Fuller Keith Addition, and located near the intersection of McFaddin and Willow Streets, as described in Exhibit "A" and shown on Exhibit "B" attached hereto; WHEREAS, the City Council has considered the conveyance of said tract and is of the opinion that the delivery and receipt of said tract is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the tract conveyed by First Baptist Church of Beaumont,Texas is hereby in all things accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - is EXIIEBIT "A" Being a tract of land described as Tract 7 (25 feet x 159.7 feet) Block 4, and an approximate 40- foot x 159.7-foot area from Tracts 5 and 6 of Block 4 and an approximate 75-foot x 140-foot area from Tract 3 Block 3. Said tracts being more particularly described as follows: Being a 0.479 acre tract of land,more or less, out of and a part of Block 3 and Block 4 of the Fuller&Keith Addition as recorded in Volume 4,Page 188 of the Jefferson County Deed Records,Beaumont,Jefferson County,Texas, said 0.479 acre tract of land being out of a 1.340 acre tract of land having been conveyed to First Baptist Church of Beaumont,Texas, Inc.,by Special Warranty Deed executed on June 27, 1991 and being recorded in Film Code No. 103-76- 1483; said 0.479 acre tract of land,more or less,being more particularly described as follows: COMMENCING at the northeast corner of a tract of land conveyed to the City of Beaumont by Judgment executed on November 21, 2005, and being recorded in Clerk's File No. 2005044445 0 of the Real Property Records of Jefferson County, Texas, said tract of land being described in conveyance to Fidelity National Title Insurance Company by Quitclaim Deed dated January 25, 2001, and being recorded in Clerk's File No. 2001037291, of the Real Property Records of Jefferson County,Texas, said point of commencement also being at the intersection of the south line of Mc Faddin Street and the west line of Willow Street; THENCE south along the west line of Willow Street and the east line of said City of Beaumont _-Tract a distance of 76.8 feet, to the southeast comer of said City of Beaumont Tract and POINT OF BEGINNING of the herein described 0.479 acre tract, said point also being the most southerly northeast corner of said 1.340 acre tract; THENCE south, continuing along the west line of Willow Street and the east line of said 1.340 acre tract a distance of 65 feet to a point for comer; THENCE west,parallel with the south line of Mc Faddin Street a distance of 234.7 feet to a point in the west line of said 1.340 acre tract; THENCE North along the west line of said 1.340 acre tract a distance of 140 feet to a point in the south line of Mc Faddin Street and being the northwest corner of said 1.340 acre tract; THENCE east along the south line of Mc Faddin Street and the north line of said 1.340 acre tract a distance of 75 feet to a point for the most northerly northeast corner of said 1.340 acre tract, said point also being the northwest corner of said City of Beaumont Tract; / & ' 3 THENCE south along the west line of said City of Beaumont Tract and the most northerly east line of said 1.340 acre tract a distance of 75.77 feet to the southwest comer of said City of Beaumont Tract, said point also being an interior comer of said 1.340 acre tract; THENCE east along the south line of said City of Beaumont Tract and the most southerly north line of said 1.340 acre tract a distance of 159.7 feet to the POINT OF BEGINNING of the herein described 0.479 acre tract. a2 0� 3 .154 ti 4 d (ZED -- }- . ; mot-, 5.3 . .70 MC FA z A �'E•�.�o 75, ko /7j 1/5.3 ail. yr: :: ►5 1' 7 100.5 5.300 c� w•'a5'o� ..: �.. /0 a J l .� f 22 ff b9� CA4 ,OER -AV• a2 b9' sQi"t' ►oc_' b5O 2 3 4-.7' ,4 5' 75 475 .,,....� 4751 63 20 P1i 't P9 m m 5. - i o h O ! ff x W f9 P/ t3� 0' dQ fQ �p CHURCy. b k BROAIJlY . (� 3 Q5. 5Q t 45' S5 /39. 7 � 5/ X 7.5 '.5 /58 � 1'fo L s3, 50 150 52 . 130 i.,o.aZ 70 i�< . I T 6 5 q 3 a4 3 EXHIBIT "B" B City of Beaumont �• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 8, 2006 REQUESTED ACTION: Council approval of a one (1) year contract for the purchase of wastewater treatment polymer. RECOMMENDATION Administration recommends award of a one (1) year contract to Ashland Specialty Chemical (formerly Stockhausen, LLC) for purchasing polymer at a unit cost of$1.12 per pound, with an estimated total contract expenditure of$56,000. BACKGROUND Bids were requested for a one (1) year contract for polyacrylamide cationic emulsion liquid polymer for use by the Public Works Department, Water Utilities Division. The chemical is used in the dewatering of municipal sewer waste sludge produced by the City's filter plant at Water Reclamation. Six (6) vendors were notified with two (2) responding with bids. The bids received were as follow: Vendor Price Polydyne, Inc. $0.90/lb. Riceboro, Georgia Ashland Specialty Chemical $1.12/lb. Greensboro,North Carolina One(1)Year Contract for Waste Treatment Polymer August 8,2006 Page 2 Prior to the bid opening, field trials are held in the City's Water Reclamation Plant to determine the precise amount of each bidder's product that is necessary to adequately dewater the sludge. The trials yielded a dosage of 10.1 pounds of Polydyne product per ton of sludge, and 6.4 pounds of Ashland product per ton of sludge. These dosages yield a total polymer cost per ton of sludge of$9.09 for Polydyne, and $7.168 per ton for Ashland; therefore, Ashland is the recommended award. The product bid by Ashland has been utilized previously in the plant and meets all performance requirements. The prior contract price was $1.02 per pound. BUDGETARYIMPACT Funds are available for this expenditure in the Water Utilities Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Water Utilities Director. RESOLUTION NO. WHEREAS, bids were received for a one (1) year contract for the purchase of wastewater treatment polymer for use by the Public Works Department, Water Utilities Division; and, WHEREAS, Ashland Specialty Chemical, Greensboro, North Carolina, submitted a bid at a unit cost of $1.12 per pound for an estimated cost of $56,000; and, WHEREAS, City Council is of the opinion that the bid submitted by Ashland Specialty Chemical, Greensboro, North Carolina, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Ashland Specialty Chemical, Greensboro, North Carolina, for a one (1) year contract for the purchase of wastewater treatment polymer for use by the Public Works Department, Water Utilities Division at a unit cost of$1.12 per pound for an estimated cost of $56,000 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - 0 c City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 8, 2006 REQUESTED ACTION: Council approval to award a bid for the purchase of undercarriage parts for three (3) landfill dozers. RECOMMENDATION Administration recommends the award of a bid to H &E Equipment Services, Inc. in the amount of$52,575.70 for the purchase of undercarriage parts for three(3)dozers in service at the landfill. BACKGROUND Three (3) bids were received for furnishing assorted dozer parts for overhauling the undercarriage of the three (3) dozers currently in service at the landfill. The dozers are used to move trash and cover material as needed to meet state requirements. The extreme wear on the dozers since Hurricane Rita has necessitated the undercarriage overhaul, which will be performed by Fleet Management personnel. The bids received are reflected in the attached bid tabulation. The units will be taken out of service for the repairs sequentially, in order to maintain regular operations at the landfill. BUDGETARY IMPACT Funds for this expenditure are available in the Fleet Management Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. Purchase of Undercarriage Parts August 8, 2006 Page 2 RECOMMENDED BY City Manager and Public Works Director. BID TABULATION: PURCHASE OF UNDERCARRIAGE PARTS FOR NDFILL DOZERS BID OPENING DATE: THURSDAY, JULY 27, 2006 @ 2:00 PM BID NUMBER: RF0706-67 Vendor H & E Equipment Services Grace Track Services Mustang Cat City/State Sulphur, LA Elhart, IA Beaumont, TX Fax Number 337.528.2616 515.367.2305 409.892.6190 Q _ Description Unit Price Ext. Price-11 Unit Price Ext. Price F Unit Price F Ext. Price ii 1999 CATERPILLAR D7R 2 40 link rails with 24 inch grouser pads. $5,900.00 $11,800.00 $6,233.00 $12,466.00 $7,732.29 $15,464.58 8 ;,Single Flange Rollers $214.00 $1,712.00 $210.00 $1,680.00 $363.78 $2,910.24 6 Double Flange Rollers $226.00 $1,356.00 $215.00 $1,290.00 $387.24 $2,323.44 4 Idlers $670.00 $2,680.00 $892.00 $3,568.00 $1,511.10 $6,044.40 2000 CATERPILLAR D7R 2 40 link rails with 24 inch grouser pads. $5,900.00 $11,800.00 $6,233.00 $12,466.00 $7,732.29 $15,464.58 8 Single Flange Rollers $214.00 $1,712.00 $210.00 $1,680.00 $363.78 , $2,910.24 6 Double Flange Rollers $226.00 $1,356.00 $215.00 $1,290.00 $387.24 $2,323.44 4 Idlers $670.00 $2,680.00 $892.00 $3,568.00 $1,511.10 $6,044.40 2002 CATERPILLAR D6M 2 46 link rails with 34 inch grouser type pads $5,154.60 $10,309.20 $5,300.00 $10,600.00 $6,627.57 $13,255.14 8 Single Flange Rollers $185.00 $1,480.00 $190.00 $1,520.00 $265.15 $2,121.20 8 Double Flange Rollers $193.00 $1,544.00 $200.00 $1,600.00 $283.46 $2,267.68 2 Carrier Rollers $116.00 $232.00 $112.00 $224.00 $85.93 $171.86 4 Idlers $403.00 $1,612.00 $600.00 $2,400.00 $806.88 $3,227.52 10 Sprocket Segments with attaching hardware $230.25 $2,302.50 $250.00 $2,500.00 $60.70 $607.00 TOTAL $52,575.70 56,852.00 75,135.72 Delive Time 14 days 7-8 days 16 da s RESOLUTION NO. WHEREAS, bids were received forthe purchase of undercarriage parts for three(3) landfill dozers in service at the landfill; and, WHEREAS, H & E Equipment Services, Inc., Sulphur, Louisiana, submitted a bid in the amount of $52,575.70; and, WHEREAS, City Council is of the opinion that the bid submitted by H & E Equipment Services, Inc., Sulphur, Louisiana, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by H & E Equipment Services, Inc., Sulphur, Louisiana, in the amount of$52,575.70 for the purchase of undercarriage parts for three (3) landfill dozers in service at the landfill, be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 15, 2006 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition- Gary Sera-Chair of the Executive Council of the Texas Manufacturing Assistance Center * Public Comment: Persons may speak on scheduled agenda items 1-2, 4-11/ Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Receive the proposed FY 2007 Budget and schedule a public hearing 2. Receive the proposed 2007 Capital Program and schedule a public hearing 3. Consider approving a request for a zone change from RM-H(Residential Multiple Family Dwelling-Highest Density)to PD (Port Development)District for the property bordered by Buford, Carroll, Stewart and Leiper 4. Consider approving a contract for interior renovations of the Julie Rogers Theatre 5. Consider approving a three (3)year contract for the management of the Beaumont Municipal Transit System 6. Consider approving payment of invoices for services performed subsequent to Hurricane Rita 7. Consider approving a six(6) month contract for the purchase of asphaltic concrete 8. Consider approving the purchase of one(1) street paver through the Houston- Galveston Area Council 9. Consider authorizing the City Manager to execute agreements with AT&T for high-speed data circuit lines 10. Consider approving Change Order No. 1 for the Tyrrell Historical Library repair project 11. Consider approving a one(1)year contract for the purchase of water treatment chemicals COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Mary Coward * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Clerk Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. !� 1 August 15,2006 Receive the proposed FY 2007 Budget and schedule a public hearing 0 ...... City of Beaumont 117711 L1151 2 k ON•� Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 11, 2006 REQUESTED ACTION: Receive the proposed FY 2007 Budget and schedule a public hearing. RECOMMENDATION It is recommended that Council schedule a public hearing on September 12, 2006 at 1:30 p.m. in the Council Chambers related to the proposed FY 2007 Budget. BACKGROUND Article VI, Section 2 of the City Charter requires that the proposed budget be submitted to the Council at least 45 days prior to the beginning of the new fiscal year. In addition, Section 4 requires Council to schedule a public hearing on the proposed budget and authorize the City Clerk to publish the notice of the public hearing. BUDGETARY IMPACT The detail budget information for all funds will be distributed to Council at the August 15, 2006 meeting and reviewed at a work session on August 29, 2006. PREVIOUS ACTION None. SUBSEQUENT ACTION A public hearing will be held on the date Council schedules. If the appropriations increase, another public hearing must be held. The target date for adoption of the FY 2006 Budget is September 19, 2006. However, it must be adopted no later than September 27, 2006. RECOMMENDED BY: City Manager and Chief Financial Officer. • 2 August 15, 2006 Receive the proposed 2007 Capital Program and schedule a public hearing V0%r City of Beaumont qw- Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 11, 2006 REQUESTED ACTION: Receive the proposed 2007 Capital Program and schedule a public hearing. RECOMMENDATION It is recommended that Council schedule a public hearing on September 12, 2006 at 1:30 p.m. in the Council Chambers related to the proposed 2007 Capital Program. BACKGROUND The proposed 2007 Capital Program was originally submitted to Council on May 12, 2006. Revisions have been made to the original proposed document and are attached for your review. Article VI, Section 20 of the City Charter requires Council to schedule a public hearing on the proposed Capital Program and authorize the City Clerk to publish the notice of the public hearing. BUDGETARY IMPACT The financial impact of the Capital Program will be reviewed with Council at a work session on August 29, 2006. SUBSEQUENT ACTION A public hearing will be held on the date Council schedules. The target date for adoption of the Capital Program is September 19, 2006. However, it must be adopted no later than September 27, 2006. RECOMMENDED BY: City Manager and Chief Financial Officer. • 3 August 15,2006 Consider approving a request for a zone change from RM-H(Residential Multiple Family Dwelling-Highest Density)to PD (Port Development)District for the property bordered by Buford, Carroll, Stewart and Leiper • ! ...J! City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 8, 2006 REQUESTED ACTION: Council consider a request for a zone change from RM-H (Residential Multiple Family Dwelling-Highest Density) to PD (Port Development)District for the property bordered by Buford, Carroll, Stewart and Leiper RECOMMENDATION The Administration recommends approval of a zone change from RM-H (Residential Multiple Family Dwelling-Highest Density) District to PD (Port Development) District for the property bordered by Buford, Carroll, Stewart and Leiper. BACKGROUND The Port of Beaumont is requesting a zone change from RM-H(Residential Multiple Family Dwelling- Highest Density)District to PD(Port Development)District for three blocks bordered by Buford to the north, Carroll to the east, Stewart to the south and Leiper to the west. The Port states that it plans to use the property for the parking of vehicles and/or staging of equipment and such activities that are comparable to light industrial activities. The Charlton-Pollard Neighborhood Plan designates this area as a"Transitional Area". A Transitional Area is defined in the plan as one that allows mixed uses, including residential, commercial, warehousing and possibly some light industrial uses that would be allowed only with special permission from City Council. The subject property is surrounded by vacant properties and is located in an area that is not conducive to residential uses. To the north and east are Port of Beaumont facilities. In response to concerns over the lack of any buffering between Port property and private property,the Port, in a separate agreement,will establish a"green zone"along the south side of the seven acres for which rezonin g requested. uested. q BUDGETARY IMPACT None. PREVIOUS ACTION At a Joint Public Hearing held July 17,2006,the Planning Commission voted 5:1 to approve a zone change from RM-H (Residential Multiple Family Dwelling-Highest Density) to PD (Port Development) District for the property bordered by Buford, Carroll, Stewart and Leiper. SUBSEQUENT ACTION None. RECOMMENDED BY Planning Commission, City Manager, Public Works Director and the Planning Manager. RECEIVED CITY OF BEAUMONT PLANNING DIVI^ICN ME PORT June 9, 2006 Planning Division City of Beaumont 801 Main Street Beaumont, Texas 77701 Re: Zoning Dear Planning Commission: The Port of Beaumont is requesting that the said property be rezoned from its current zoning of RM-H to PD. Adjacent to the property,the Port owns several acres of property that is currently zoned PD. Also, in close proximity to the requested property, Exxon Mobil owns property that is currently zoned Light Industrial. The Port plans to use the property, if approved for re-zoning, for parking of vehicles and/or staging of equipment and such activities that are comparable to Light Industrial activities. The Port request that this re-zoning be approved. Thank you, Lavelle J. Lemonier Director,Finance&Administration P.O.Drawer 2297 Beaumont,Texas,U.S.A.77704 409/835-5367•FAX 409/835-0512 �� David C.Fisher PORT OF executive port director July 31, 2006 Steve Richardson, Planning Manager City of Beaumont P. O. Box 3827 Beaumont, Texas 77704 Re: Rezoning Application Dear Steve: As a part of the port's rezoning application, .which may come before the City Council on August 8, 2006, please inform council members that the Port of Beaumont will, as a part of its application, establish a "green zone" consisting of small trees, large shrubs or other similar types of landscaping along the south side of the seven acres for which rezoning is requested. This green zone area will run along Stewart Street, from Carroll Street to Leiper Street, as shown approximately on the attached rendering. It is our goal to continue being a good neighbor to the Chariton-Pollard neighborhood. We feel that this landscaping/green zone commitment will help add value to the community and address any concerns of the City Council. If you have any questions, please contact my office, or the Director of Finance and Administration, Lavelle Lemonier. Thank you and City Council for your consideration. Sincerely, avid C. fisher Executive Port Director a - DCFfjI Attachment c: Audwin Samuel, Beaumont City Councilman, Ward 3 Kyle Hayes, Beaumont City Manager P.O.Drawer 2297 Beaumont,Texas,U.S.A.77704 4091835-5367•FAX 409/835-0512 ��- I� r d d61 n II Ali �s� 3 I - { v 1 $ r ~ l tipl . t ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 30 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING-HIGHEST DENSITY) DISTRICT TO PD (PORT DEVELOPMENT) DISTRICT FOR PROPERTY BORDERED BY BUFORD TO THE NORTH, CARROLL TO THE EAST, STEWART TO THE SOUTH AND LEIPER TO THE WEST, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 30 of the Code of Ordinances of Beaumont, Texas, and in particular the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of Beaumont, referred to in Section 30-513 thereof, is hereby amended by changing the zoning of property p resent) zoned as RM-H (Residential Multiple Family Dwell in -H ig hest Density) District to PD (Port Development) District for property bordered by Buford to the north, Carroll to the east, Stewart to the south and Leiper to the west, being Lots 1-24, Block 4, Lots 1-27, Block 7, Neches River Park Addition, Lots 51-56, Lots 106 & 118 out of Lot 52, Lots 108-110 out of Lot 51 and Lots 116-117 out of Lot 51 Y2, Plat G, D. Brown Survey, City of Beaumont, Jefferson County, Texas, Texas, containing 5.25 acres, more or less, as shown on Exhibit "A", and the official zoning map of the City of Beaumont is hereby amended to reflect such changes. Section 2. That, in all other respects, the use of the property herein above described shall be subject to all of the applicable regulations of the underlying zoning district as well as those regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That an person who violates an provision of this ordinance shall upon conviction YP YP � P be punished, as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - ' File 1828-Z: Request for a zone change from RM-H(Residential Multiple Family NORTH Dweling-Righest Density)to PD (Port Development)District or more restrictive A Location: Blocks bordered by Buford to the north,Carron to the east, Stewart to the SCALE souft and ► II Appicant: Port of Beaumont Nk BE -04 • e � w � 5►� A i �� ��+/e°�i d/.�1��s°Ff.�/:�'.���6f:`fs�'!� � "i%rell.Op%/ft"�7//Yi////,'/�r.•� m///rim/�® iai�e/e% 0, A ��/i f ,.r.�es�6!/a�°�%,� /s��/.�/,�//mss• ® ©/�rcd/.�a `d /'`i '�,�� ,'•';rc�/A�/ F�. �I sly/.".U�'ii� /�.�/ R% <<..9e:fd� • 4 August 15,2006 Consider approving a contract for interior renovations of the Julie Rogers Theatre 0 :4�1 City of Beaumont W-0. Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 2, 2006 REQUESTED ACTION: Council consider the approval of a contract for interior renovations of the Julie Rogers Theatre. 0 RECOMMENDATION Administration recommends approval of a contract with Bruce's General Construction, Inc. of Beaumont to furnish all labor, materials, supplies and equipment to renovate the interior of the Julie Rogers Theatre in the amount of$1,845,000. BACKGROUND Prior to Hurricane Rita, plans were underway to renovate restrooms, replace hallway lighting and hallway carpet on the Theatre's 1St floor. Bids had been received but due to funding limitations, the project was placed on hold. In September 2005, winds from Hurricane Rita destroyed a portion of the Theatre roof. Water entered the building from the opening caused by hurricane force winds. Water, dampness and high humidity ruined the 1"and 2'floor carpet, wall and ceiling plaster in the auditorium and the auditorium seating. Upon assessment of the damage, it was determined that the majority of the building's interior would have to be renovated. The architectural firm of The Labiche Architectural Group, Inc. surveyed the building and prepared plans and specifications for interior renovations. A committee consisting of the Mayor Pro-Tem, city staff, and local businessmen and women selected carpet styles, colors, seating and decorative painting for the interior. The proposed decorative interior painting for the 1"floor hallway, auditorium, and lobby entrance was created by Conrad Schmitt Studios, Inc. of New Berlin, Wisconsin. Conrad Schmitt Studios are comprised of artisans that specialize in historic theatre decorative painting schemes. Their Interior Renovations - JRT August 10, 2006 Page 2 services include plaster restoration, creating a decorative scheme and application of all finishes. The recommended decorative scheme created by the artists of Conrad Schmitt Studios for the historic Julie Rogers Theatre include murals to be painted on the ceiling of the ticket lobby and the auditorium proscenium and stenciling the 1" floor hallways. Decorative painting in the auditorium includes enhancing the ornate wood trim by accenting wood detail in gold, and painting and stenciling auditorium walls and ceilings in selected color schemes. Conrad Schmitt Studios submitted a quote for their services. The cost was included in the bid specifications provided to all general contractors submitting a bid. A deductive alternate was requested for painting the theatre one color should the total cost exceed the projected insurance proceeds and allocated funding from the Capital Program. The alternate included the painting of the theatre one color, similar to the painting scheme in the building prior to the storm. Other interior renovations include remodeling the 2"d floor offices to accommodate the Convention Facilities staff, remodeling the Green Room, the Rose Room, replacing and adding additional lighting in hallways, cleaning and repairing the chandeliers in the lobby areas, leveling floor surfaces for installation of floor coverings, remodeling the dressing rooms and restrooms on both the 1" and 2"d floors, upgrading electrical components, and remodeling the ticket office. The bids received for this project are as follow: Contractor Base Bid Alt. No. 1 Total <Deduct> Bruce's General Construction, Inc. $2,000,000 $155,000 $1,845,000 Beaumont, TX N & T Construction Co., Inc. $1,995,000 $130,000 $1,865,000 Orange, TX Daniels Building & Construction, Inc. $2,270,000 $100,000 $2,170,000 Beaumont, TX Based on the bids submitted and recommending that the City use the services of Conrad Schmitt Studios for interior painting of the auditorium, V floor hallways and ticket lobby, the lowest bid is from Bruce's General Construction, Inc. in the amount of$1,845,000. All other offices, rooms and hallways will be painted by the general contractor in colors that will compliment the design scheme selected by Conrad Schmitt. Interior Renovations - JRT August 10, 2006 Page 3 Bruce's General Construction, Inc. must complete the project within 225 days. It is anticipated that they will commence work by mid-September. A contract was awarded on August 8, 2006 by Council to begin work on the roof. Some of the interior renovations can begin prior to the installation of a new roof. Bruce's General Construction, Inc. is a City certified Minority Business Enterprise. BUDGETARY IMPACT Insurance proceeds and FEMA reimbursements totaling $1.74M will be applied to the total cost of renovation. Additional funding sources are contributing $403,150 for the decorative painting created by Conrad Schmitt. Since some of the renovation is not due to the hurricane, the remaining costs will be funded by the Capital Program. Carpet and auditorium seating will be ordered separately under a State contract, and are not a part of this contract. PREVIOUS ACTION None. 0 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Public Works Director. 0 RESOLUTION NO. WHEREAS, bids were received for a contract to furnish all labor, materials, supplies and equipment to renovate the interior of the Julie Rogers Theatre; and, WHEREAS, Bruce's General Construction, Beaumont,Texas,submitted a bid inthe amount of $1,845,000; and, WHEREAS, City Council is of the opinion that the bid submitted by Bruce's General Construction, Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Bruce's General Construction, Beaumont, Texas, in the amount of$1,845,000 for a contract to furnish all labor, materials, supplies and equipment to renovate the interior of the Julie Rogers Theatre be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - • 5 August 15, 2006 Consider approving a three (3)year contract for the management of the Beaumont Municipal Transit System Cit y of Beaumont UP. Council A enda Item A c g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 8, 2006 REQUESTED ACTION: Council approval of a three(3) year contract for the management of the Beaumont Municipal Transit system. RECOMMENDATION Administration recommends award of a three(3)year contract with CCL Management, Inc., with two (2) successive one (1) year renewal options at the pricing reflected in the attached table. BACKGROUND Bid notices were provided to four (4) vendors with only CCL responding with a bid. CCL Management, Inc. has managed the Beaumont Municipal Transit service since 1974. The cost proposal submitted by CCL for this bid is reflected in the attached table, along with the yearly cost for the five (5) year contract period set to expire in September, 2006. The Beaumont Municipal Transit system currently operates a fleet of nineteen(19)buses, nine(9) paratransit vans, and four (4) support vehicles. BUDGETARY IMPACT Funds are available for this expenditure in the Transit Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. Contract for Management of Beaumont Municipal Transit August 8, 2006 Page 2 RECOMMENDED BY City Manager and Public Works Director. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves a three (3) year contract with two (2) successive one (1) year renewal options with CCL Management, Inc. for the management of the Beaumont Municipal Transit system at the prices shown in Exhibit "A" attached hereto. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - CURRENT COST PROPOSAL Management Fee $40,000 $40,000 $40,000 $40,000 $40,000 General Manager $63,500 $65,000 $66,500 $68,000 $69,500 Accountin Services $24,000 $24,000 $24,000 $24,000 $24,000 Pa oll Services $4,000 $4,000 $4,000 $4,000 $4,000 Purchasin Services $6,000 $6,000 $6,000 $6,000 $6,000 Travel Costs $6,000 $6,000 $6,000 $6,000 $6,000 Other Indirect Costs $40,000 $40,000 $40,000 $40,000 $40,000 TOTAL 5183,500 $185,000 $186,500 $1.88,000 $189,500 PRIOR CONTRACT COST Management Fee $35,000 $36,000 $37,000 $38,000 $39,000 General Manager $56,000 $57,500 $59,000 $60,500 $62,000 Accounting Services $20,500 $21,000 $21,500 $22,000 $22,500 Payroll Services $3,500 $3,600 $3,700 $3,800 $3,900 Purchasing Services $5,250 $5,400 $5,550 $5,700 $5,850 Travel Costs $5,250 $5,400 $5,550 $5,700 $5,850 Other Indirect Costs $35,000 $36,000 $37,000 $38,000 $30,000 OTAL $160,500 $164,900 $169,300 $173,700 $178,100 EXHIBIT "A" • d August 15, 2006 Consider approving payment of invoices for services performed subsequent to Hurricane Rita • Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 9, 2006 REQUESTED ACTION: Council consider payment of invoices to C & B Services of Port Neches, Texas for services performed subsequent to Hurricane Rita. RECOMMENDATION Administration recommends payment in the amount of$183,846.33 to C&B Services for tear-out and drying services provided at the Theodore Johns Library at 4255 Fannett. BACKGROUND The Johns Library sustained interior water intrusion primarily as a result of the roof trim failing due to the high wind. The trim failure effectively allowed the wind to lift the roof, providing ample access for the wind-blown rain to gain entry. Upon discovery of water within the structure, Building Services personnel secured C & B Services to remove wet materials and properly dry the interior of the building to restore a safe environment. The company removed all water-saturated materials and subsequently dried the building utilizing dehumidifiers and air scrubbing equipment. The work was completed between October 12 and October 18, 2005. Building Services subsequently coordinated the replacement of the sheetrock, ceiling tile and other necessary building materials by a building contractor under separate contract. _ BUDGETARYIMPACT This expenditure will be funded by proceeds from the City's insurance carrier. PREVIOUS ACTION None. Payment of Invoices for Cleanup and Drying Services-Theodore Johns Library August 9, 2006 Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves payment of invoices in the amount of$183,846.33 to C & B Services of Port Neches, Texas for services performed subsequent to Hurricane Rita at the Theodore Johns Library at 4255 Fannett. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - ! 7 August 15, 2006 Consider approving a six(6) month contract for the purchase of asphaltic concrete City of Beaumont �• Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: July 24, 2006 REQUESTED ACTION: Council approval of a six (6) month contract for the purchase of asphaltic concrete. RECOMMENDATION Administration recommends award of a six (6) month contract to APAC-Texas, Inc. for purchasing asphaltic concrete at the unit costs stated below with an estimated total contract expenditure of$162,000. BACKGROUND Bids were requested for a six (6) month contract for asphaltic concrete for use by the Public Works Department, Streets and Drainage Division. Cold laid asphaltic concrete is used for repairing potholes and small sections of street, while hot laid asphaltic concrete is used for repairs to larger street sections. It is estimated that approximately 3,000 tons of asphaltic concrete will be used during the term of the contract. Five (5) vendors were notified with only APAC-Texas responding with a bid as reflected below. Specifications requested pricing for both plant pickup by City personnel and jobsite delivery by the vendor. The bidder met all product requirements specified, and has previously held the contract satisfactorily. The contract provides for the vendor to furnish asphaltic concrete at the following fixed unit prices: $54.00 per ton for hot laid concrete-plant pickup, $58.25 per ton for jobsite delivery; and $54.00 per ton for cold laid concrete - plant pickup, $57.65 per ton for jobsite delivery. The prior contract period prices were as follow: $45.00 per ton for hot laid concrete - plant pickup, $49.25 per ton for jobsite delivery; and $49.00 per ton for cold laid concrete - plant pickup, $52.65 per ton for jobsite delivery. Six(6)Month Contract for Asphaltic Concrete July 24, 2006 Page 2 BUDGETARY IMPACT Funds are available for this expenditure in the Public Works Department's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Public Works Director. RESOLUTION NO. WHEREAS, bids were received for a six (6) month contract for the purchase of asphaltic concrete for use by the Public Works Department, Streets and Drainage Division; and, WHEREAS, APAC-Texas, Inc. submitted a bid in the fixed unit amounts as shown: $54.00 per ton for hot laid concrete - plant pickup, $58.25 per ton for jobsite delivery; and $54.00 per ton for cold laid concrete - plant pickup, $57.65 per ton for jobsite delivery for an estimated total amount of $162,000; and, WHEREAS, City Council is of the opinion that the bid submitted by APAC-Texas, Inc. should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by APAC-Texas, Inc. in the fixed unit amounts as shown: $54.00 per ton for hot laid concrete - plant pickup, $58.25 per ton for jobsite delivery; and $54.00 per ton for cold laid concrete - plant pickup, $57.65 per ton for jobsite delivery for an estimated total amount of $162,000 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - ! g August 15, 2006 Consider approving the purchase of one (1) street paver through the Houston-Galveston Area Council . City g of Beaumont Council Agenda Item � � TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 7, 2006 REQUESTED ACTION: Council approval to purchase one (1) street paver through the Houston-Galveston Area Council. RECOMMENDATION Administration recommends the purchase of one (1) 2006 Ingersoll-Rand paver through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program. The machine will be ordered from Romco Equipment Co. of Houston at a total cost of$101,725. BACKGROUND One (1) Ingersoll-Rand paver will be purchased for the Public Works Department, to be used in street repair. The paver is a machine utilized in the lay-down of new sections of City streets. The paver will replace Streets and Drainage unit 9855, a 1980 Leeboy unit. The replaced unit will be disposed of according to the City's surplus goods policy. The paver is warranted for twenty-four months or 2,000 service hours. Warranty service will be provided by the seller. Delivery is expected within 150 days after receipt of order. BUDGETARY IMPACT Funds for this expenditure are available in the Capital Reserve Fund. The total cost includes an H-GAC administration fee in the total amount of$1,503. PREVIOUS ACTION None. Purchase of One(1) Street Paver August 7, 2006 Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Public Works Director. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of one(1)2006 Ingersoll-Rand paver through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program in the amount of $101,725. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - ! 9 August 15,2006 Consider authorizing the City Manager to execute agreements with AT&T for high-speed data circuit lines i 1 co ity of Beaumont OL Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 11, 2006 REQUESTED ACTION: Council consider agreement with AT&T. RECOMMENDATION Administration recommends approval of a three(3)year agreement for a channelized DS3 high-speed data line from AT&T in the amount of$1,950 per month. BACKGROUND In October 2005, the City purchased equipment to upgrade its data infrastructure.New data circuit lines including point to point T-1 lines are required to support the new infrastructure. City buildings are currently connected to the City's network by a combination of Frame Relay and DSL circuits. These circuits have been in place for a number of years and do not support the demands the newer windows based applications require. The channelized DS3 will conduct up to twenty-eight(28) T-1 lines which provides higher reliability and less cost. The three year service contract for the Channelized DS3 line is $1,950 per month. The current service contract is $3,496.77 per month. This line will be cancelled resulting in a net savings of 18,561.24 per year. BUDGETARY IMPACT Funds are budgeted in the Communications Division's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Chief Technology Officer. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager is hereby authorized to execute a three(3)year agreement in the amount of$1,950 per month with AT&T for a channelized DS3 high-speed data line. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - • 10 August 15,2006 Consider approving Change Order No. 1 for the Tyrrell Historical Library repair project :%~l ..no..J City of Beaumont � c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 7, 2006 REQUESTED ACTION: Council consider Change Order No. 1 for the Tyrrell Historical Library repair project. RECOMMENDATION Administration recommends authorizing the City Manager to execute Change Order No. 1 to the construction contract for the Tyrrell Historical Library repair project. BACKGROUND Change Order No. 1 in the amount of$57,750 is requested for the replacement of the existing 60 ton air-cooled HVAC water chiller with a new Trane 60 ton air-cooled scroll chiller. The price includes the removal of the existing chiller, installation of the new unit and all required piping and electrical work. The water chiller failed while repairs were in progress at the Library. The unit was in excess of 20 years old and well beyond its useful life; therefore, it was determined that the unit should be replaced. Milton Bell, the architect overseeing the repairs to the building, contacted H. B. Neild and arranged for a new unit to be ordered and shipped while repairs are still underway on the roof. Change Order No. 1 will increase the construction cost by 16% to $409,050. No contract extension time is required for this change order. A copy of Change Order No. 1 is attached for your review. BUDGETARY IMPACT Change Order No. 1 will increase the cost of the construction project by a total of $57,750. Change Order No. 1 -Tyrrell Historical Library August 7, 2006 Page 2 Funds are available in the Capital Program. The replacement of this unit is not related to storm damage. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Public Works Director. RESOLUTION NO. WHEREAS, on May 2, 2006, the City Council of the City of Beaumont, Texas, passed Resolution No. 06-128 awarding a contract in the amount of $351,300 to H. B. Neild & Sons, Inc., Beaumont, Texas, for furnishing all labor, equipment, materials and supplies necessary to repair damage sustained to the Tyrrell Historical Library from Hurricane Rita; and, WHEREAS, Change Order No. 1 is required to replace the existing 60 ton air-cooled HVAC water chiller with a new Trane 60 ton air-cooled scroll chiller increasing the contract amount by $57,750 thereby increasing the contract amount to $409,050. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute Change Order No. 1 increasing the contract amount by $57,750 thereby increasing the contract amount to $409,050 for the Tyrrell Historical Library repairs to the damage sustained from Hurricane Rita. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson - � 11 August 15, 2006 Consider approving a one(1) year contract for the purchase of water treatment chemicals City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Brenda Beadle, Purchasing Manager MEETING DATE: August 15, 2006 AGENDA MEMO DATE: August 8, 2006 REQUESTED ACTION: Council approval of a one(1)year contract for the purchase of water treatment chemicals. RECOMMENDATION Administration recommends award of a one(1)year contract to various vendors as reflected below for purchasing water treatment chemicals at the unit costs stated below with an estimated total annual expenditure of approximately$187,000. BACKGROUND Bids were requested for an annual contract for water treatment chemicals for use by the Water Utilities Department. The chemicals included in this bid are listed below. The chemicals are used to disinfect and purify the water supply. Bid notices were provided to 24 vendors with 10 responding with bids. The products of each bidder recommended for award meet all specifications. The contract provides for the vendors to furnish water treatment chemicals at the following fixed unit prices: Vendor Chemical Estimated Current Price Prior Contract Quantity Price Altivia Corporation Aluminum 1,000 tons $147.00/ton $143.77/ton Houston,Texas Sulfate Southern Ionics, Inc. Aqua Ammonia 60 tons $473.22/ton $508.58/ton West Point, Mississippi Annual Contract for Water Treatment Chemicals August 8, 2006 Page 2 Vendor Chemical Estimated Current Price Prior Contract Quantity Price Nalco Co. Polymer 12,000 lbs. $0.9450 /lb. $0.66 /lb. Naperville, Illinois BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Department's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Water Utilities Director. RESOLUTION NO. WHEREAS, bids were received for a one(1)year contract for the purchase of water treatment chemicals for use by the Water Utilities Department; and, WHEREAS, the following vendors submitted bids in the amounts shown: 9-� et���,.�� ... 1 ; Gs�ut�l�.d i .r`` '�xbr�- P r'• '' �.y '., �heflcal ; tYuan14< r 'Ge t Altivia Corporation Aluminum Sulfate 1,000 tons $147.00/ton $143.77/ton Houston, Texas Southern Ionics, Inc. Aqua Ammonia 60 tons $473.22/ton $508.58/ton West Point, Mississippi Nalco Co. Polymer 12,000 lbs. $0.9450/lb. $0.66/lb. Naperville, Illinois and, WHEREAS, City Council is of the opinion that the bids submitted by the various vendors shown above should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bids submitted by the various vendors shown above in the amounts shown for a one (1)year contract for the purchase of water treatment chemicals for use by the Water Utilities Department be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of August, 2006. - Mayor Guy N. Goodson -