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Home My WebLink AboutPACKET DEC 20 2005 _Wr !!M City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS DECEMBER 20,2005 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments Maria Morales would be appointed as Chairman of the Drug Free Beaumont Commission. The term would commence December 20, 2005 and expire December 19, 2006. (Mayor Guy N. Goodson) Marilyn Hebert would be appointed as Vice-Chairman of the Drug Free Beaumont Commission. The term would commence December 20, 2005 and expire December 19, 2006. (Mayor Guy N. Goodson) A) Authorize the acceptance of a ten foot (10)wide water line easement providing access for fire prevention services B) Approve amendments to the Labor Agreement with the Beaumont Police Officers Association C) Approve the payment of fiscal year 2006 dues to the South East Texas Regional Planning Commission(SETRPC) D) Approve the payment of invoices to Altivia Corporation of Houston, Texas for chemicals supplied subsequent to Hurricane Rita E) Authorize the settlement of the claim of Perry Pete, Jr. ..�.- A City of Beaumont ML Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 13, 2005 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten foot (10') wide water line easement providing access for fire prevention services. RECOMMENDATION Antioch Missionary Baptist Church has agreed to convey a ten foot (10') wide Water Line Easement to the City of Beaumont. The easement will provide mandatory access for fire prevention services for the Antioch Missionary Baptist Church located at 3920 Cardinal Drive (out of Blocks 14 and 15, M. C. Cartwright Subdivision). Administration recommends acceptance of the easement. BACKGROUND On November 1, 2005, the Beaumont City Council passed a resolution (Res. No. 05-223) authorizing the acceptance of two (2) water line easements from Antioch Missionary Baptist Church at 3920 Cardinal Drive. Shortly after, it was discovered that the attached exhibits to the aforementioned resolution were incorrect. The acceptance of this easement will void the easements accepted November 1, 2005, and replace them with a Water Line Easement and amended exhibits. BUDGETARY IMPACT None. PREVIOUS ACTION The Beaumont City Council passed a resolution (Res. No. 05-223) on November 1, 2005 authorizing the acceptance of two (2) water line easements from Antioch Missionary Baptist Church at 3920 Cardinal Drive. The exhibits included were incorrect. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Public Works Director. engfire_antioch church2-ib.wpd 13 December 2005 i EXHIBIT A-2 0.1366 ACRE OF LAND FOR UTILITY EASEMENT PURPOSES OUT OF BLOCKS 14 AND 15, M. C. CARTWRIGHT SUBDIVISION, CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS BEING 0.1366 acre of land out of and a part of Blocks 14 and 15, M. C. Cartwright Subdivision, City of Beaumont, recorded in Volume 4, Page 194, Map Records, Jefferson County, Texas; being part of a tract of land conveyed to Antioch Missionary Baptist Church, recorded in File No. 2000027592, Official Public Records of Real Property, Jefferson County, Texas; said 0.1366 acre tract being more fully described by metes and bounds as follows, to wit: COMMENCING at a point being the most Southerly Southeast corner of said Antioch Missionary Baptist Church tract; said point being on the North right of way line of a dedicated road named U.S. Highway 69, 96, 287 (a.k.a. Cardinal Drive); THENCE Ref. Line = North 76 deg., 35 min., 51 sec., West, on the North right of way line of said U.S. Highway 69, 96, 287, same being the South line of said Antioch Missionary Baptist Church tract, a distance of 86.36' to a point for corner for the POINT OF BEGINNING and Southeast corner of the herein described tract; THENCE North 76 deg., 35 min., 51 sec., West, continuing on the North right of way line of said U.S. Highway 69, 96, 287, same being the South line of said Antioch Missionary Baptist Church tract, a distance of 10.00' to a point for corner being the Southwest corner of the herein described tract; THENCE North 15 deg., 11 min., 25 sec., East, a distance of 5.08' to a point for corner; THENCE North 66 deg., 11 min., 12 sec,, East, a distance of 27.31' to a point for corner; THENCE North 17 deg., 55 min., 02 sec., East, a distance of 31.47' to a point for corner; THENCE North 00 deg., 59 min., 25 sec., West, a distance of 253.33' to a point for corner; THENCE North 31 deg., 27 min., 52 sec., West, a distance of 273.98' to a point for corner; THENCE North 58 deg., 32 min., 08 sec., East, a distance of 10.00' to a point for corner being the most Northerly corner of the herein described tract; THENCE South 31 deg., 27 min., 52 sec., East, a distance of 276.70' to a point for corner; THENCE South 00 deg., 59 min., 25 sec., East, a distance of 257.72' to a point for corner; THENCE South 17 deg., 55 min., 02 sec., West a distance ' to a point for corner; of 37.62 THENCE South 66 deg., 11 min., 12 sec., West, a distance of 27.02' to the POINT OF BEGINNING and containing 0.1366 acre of land, more or less. Note: Plat of even date is to accompany description. Dated December 1, 2005. Anthony M. Leger, Registered Professional Land Surveyor No. 5481 Antioch Missionary Baptist Church LS-05-0391B F TF ...... AN HONY ...EGER .Q'..,q 5481 O,SUVj 0.1366 ACRE OF LAND PART OF BLKS. 14 & 15 N M.C. CARTWRIGHT SUB'D JEFFERSON COUNTY, TEXAS ES�O�I 9�5g`L F,`,��0�e59 0 0 �\FS� PP LINE BEARING DISTANCE Ll N 76'35'51" W 86.36' L2 N 76'35'51" W 10.00' L3 N 15'11'25" E 5.08' 15 L4 N 66'11'12" E 27.31' L5 N 17'55'02" E 31.47' L6 N 00'59'25" W 253.33' SJ�19N L7 N 31'27'52" W 273.98' L8 N 58'32'08" E t 0.00' G GPR COL o L9 S 31'27'52" E 276.70' I LID 5 00'59'25" E 257.72' I � GO' L11 S 17.55'02" W 37.62' QR\G L12 S 66'11'12" W 27.02' FLC'� I Gov P X592 Nf 650.97' 1n 69, vk A.gA OARDI�AL RFF Din L2 , ijur. P.O.B. SURVEYOR'S CERTIFICATION: O.C. The undersigned does hereby certify that this plat with accompanying description was this day 12/1/05 made of the property legally described hereon and is correct, and that said property has access to and from a dedicated roadway. This survey is certified for this transaction only; it is not transferable to additional institutions or subsequent owners. = POINT FOR CORNER ANTHONY�MLEGER P.O.C. = POINT OF COMMENCING P.O.B. = POINT OF BEGINNING REGISTERED PROFESSIONAL LAND SURVEYOR NO. 5481 METES AND BOUNDS TO ACCOMPANY PLAT S OUTEX EXHIBIT 15, OS-03916 >' 0.1366 ACRE OF LAND FOR UTILITIES EASEMENT x PURPOSES,PART OF BLXS. R S E M.C.N COUNTY, EUB'D 1" = 60' -� VOL. 4, PG.194, MAP RECORDS JEFFERSON COUNTY, TEXAS 0°" SURVEYORS IlVC. 17. 01 05 3727 DOCTORS DRJVE �TANTIOCH MISSIONARY BAPTIST CHURCH T.BCHASE PORT ARTHUR, TEXAS 77642 3920 WEST CARDINAL DRIVE (409) 983-2004 (409) 983-2005 A BEAUMONT, TEXAS 77705 A. LEGER B .l ! City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 10, 2005 REQUESTED ACTION: Council consider approval ofamendments to the Labor Agreement with the Beaumont Police Officers Association RECOMMENDATION The administration requests approval of amendments to the Labor. Agreement. BACKGROUND The current Labor agreement between the Beaumont Police Officers Association covers the period of October 1,2004 through September 30,2007. Subsequent to approval of such agreement,the Police Department instituted a 10 hour shift for certain employees.In addition,due to the recent hurricane,some accrued time which was due to betaken by September 30,2005 was unable to betaken by that date. The amendmentsto the agreement clarify certain benefits as they relate to 10 hour shift employees and extend the date required to take certain accrued leave until December 31, 2005. BUDGETARY EAPACT Impact to the current budget is considered to be minimal. PREVIOUS ACTION City Council approved the current agreement on September 21, 2004. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, City Attorney and Chief Financial Officer. AMENDMENT TO LABOR AGREEMENT The City of Beaumont, a municipal corporation of the State of Texas, and Beaumont Police Officers Association hereby agree to amend their Labor Agreement for the period October 1, 2004, through September 30, 2007, to amend Article 16, Section 5,Article 17, Section 1, and Appendix C to read as follows: ARTICLE 16 LEAVE Section 5. Personal Leave. Employees will earn ei ht 8) hours of personal leave for each calendar quarter of perfect attendance _ � . In reference to personal leave only, use of any sick leave shall constitute non-attendance. The employee may use such leave for any purpose subject to the advance approval of the employee's commanding officer.The em loyee may not car across contract or fiscal years more than thirty-two (32) hours An employee may not accrue more than fift -six 56)or sa 0 hours of ersonal leave at any given time, R.> ARTICLE 17 HOLIDAYS Section 1. The following holidays shall be recognized and observed: New Year's Day Labor Day Good Friday Easter Sunday Thanksgiving Day Day after Thanksgiving Memorial Day Christmas Day Independence Day Page 1 of 3 GA RMWTOLICE CONTRACT 20051AMENDMENT2004-0712-05.WPD A"floating" holiday is hereby granted to every employee during the fiscal year; scheduling of time off must be approved by the Chief or the Chiefs designee. Holida a is defined as ei ht 8) K hours a at the employee's hourly rate of APPENDIX C The Union and the Employer agree at this time that should the Employer adopt ten (10) hour shifts in the department or in any division of the department that they will amend this agreement and the following will apply: Any employee who is assigned to work a ten-hour shift and is off on sick time shall be charged 10 hours sick time. Any employee who is assigned to work a ten-hour shift and is off on vacation time shall be charged 10 hours vacation time. r �,o � , � Holiday for employees assi ned to work 10 hours shifts is defined as 10 Yp Y 9 hours pay at the employee's hourly rate of pay. This provision also applies to floating holidays as well. �. - � -8 a lliey� �W If the employee who is assigned to work a 10-hour shift takes off or is required to take off on a Holiday that falls on his regular day to work shall receive 10 hours holiday pay. Any employee who is assigned to work a 10-hour shift and attends a school or an other cit business during his regular shift shall be paid for 10 hours up Any disciplinary actions involving suspensions taken against an employee who is assigned to work a 10-hour shift shall be listed in hours rather days. Sli�ft d�ffsren`ti�1�nllYbe i�plefi��r�teci�s�Q11o�►rs Page 2 of 3 G-.\RMW\POUCE CONTRACT 2005\AMENDMENT 2004-0712-05.WPD I .W- 0 *�0000- w" m m.w .- x u 16,� IN Wi7� a - s t EXECUTED this day of , 2005. CITY OF BEAUMONT By: Kyle Hayes City Manager BEAUMONT POLICE OFFICERS ASSOCIATION By: Page 3 of 3 GARMWToucE CONTRACT 20051AMENDMENT 2004-0712-05.WPD ..J1City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 15, 2005 REQUESTED ACTION: Authorize the payment of fiscal year 2006 dues to the South East Texas Regional Planning Commission (SETRPC) in the amount of$42,702.32. RECOMMENDATION Administration recommends approval of the payment of fiscal year 2006 dues to the South East Texas Regional Planning Commission in the amount of$42,702.32. BACKGROUND The SETRPC was established in June of 1970 under enabling legislation as a voluntary association of local governments. Its purpose is to encourage and permit local governments to join and cooperate with one another to improve the health and safety of their citizens; to plan for future development and transportation efforts; and to recognize the needs of agriculture, business and industry, among other things. The City of Beaumont supports the SETRPC and the community projects they perform. Some of the programs these dues will fund are the Criminal Justice Program; the Area Agency on Aging (AAA) Program; the Homeless Coalition; the Foster Grandparents (FGP) Program; and the Retired Senior Volunteer Program (RSVP). BUDGETARY IMPACT Funding is available and budgeted for this expenditure in the General Fund. PREVIOUS ACTION On November 2, 2004, the City authorized a payment of$42,702.32 for 2005 dues. The payment was subsequently made during November, 2004. SUBSEQUENT ACTION None RECOMMENDED BY: City Manager and Chief Financial Officer South East Texas Regional Planning Commission 2210 Eastex Freeway Beaumont, Texas 77703-4929 (409) 899-8444 November 17, 2005 INVOICE gw s, :mom J!"17 a L t �zf .. . of c$M— � . > 8 + ryu City of Beaumont x$ F w w P 0 Box 3827 j g Beaumont, Texas 7IBO p e M, X111 it ot o A' --,s- _ yzav ' , h --t- SEIes g f Aid nn Criinu ;7ust�ce Programts AAA Pr`o`gn .._ $10,903.02 ry Homeless Coalition $9,298.56 FGP Program $2,661.28 RSVP Program : _ $4,301.20 4 Total Invoice. c ft-l"J $42,702.32 THANK YOU PLEASE RETURN YELLOW COPY WITH PAYMENT Vow City of Beaumont W"R Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 15, 2005 REQUESTED ACTION: Council consider payment of invoices to Altivia Corporation of Houston,Texas for chemicals supplied subsequent to Hurricane Rita. RECOMMENDATION Administration recommends payment in the amount of$30,588.62 to Altivia Corporation for sodium hydroxide supplied to the Water Production Plant subsequent to Hurricane Rita. BACKGROUND Sodium hydroxide is a chemical utilized by the Water Utilities Department in the production of the City's fresh water supply. The contract for supplying sodium hydroxide is currently held by FSTI of Manor, Texas at a cost of$368.50 per ton. FSTT was unable to provide the chemical for a two to three week period immediately after the storm, so the City was forced to obtain sodium hydroxide on the open market at prevailing industry pricing, which at the time of this purchase was $450 per ton. Altivia was the only chemical supplier with product during the period from October 4 through October 13, 2005. City usage was exceedingly heavy during the period because of the brackish condition of the water supply after the storm. BUDGETARY IMPACT Due to the nature of the supply interruption, it is anticipated that the cost for the chemicals will be reimbursed by FEMA,if not,funds will be expended from the Water Production Division's operating budget. PREVIOUS ACTION None. Payment of Invoice for Sodium Hydroxide December 13, 2005 Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Internal Services Director and Water Utilities Director. E City of Beaumont - = Council Agenda Item TO: City Council FROM: Kyle Hayes, Ci ty Manager Mana g PREPARED BY: Matt Martin, Liability Administrator MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 14, 2005 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Perry Pete, Jr. RECOMMENDATION Council approval of a resolution authorizing the settlement of the claim of Perry Pete, Jr. BACKGROUND Council authorized the settlement of this claim in Executive Session December 13, 2005. BUDGETARY IMPACT There are sufficient funds in the Liability Trust Fund to pay the settlement amount as shown: Perry Pete, Jr. $19,000 3705 Buffalo Beaumont, Texas 77703 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and City Attorney. RESOLUTION NO. WHEREAS, the claim of Perry Pete, Jr. has been discussed in an Executive Session properly called and held Tuesday, December 13, 2005; and, WHEREAS, the Council desires to authorize the settlement of the claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be and he is hereby authorized to settle the claim of Perry Pete, Jr. in the amount of Nineteen-Thousand ($19,000) Dollars. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of December, 2005. - Mayor Guy N. Goodson - �r A IL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS DECEMBER 20,2005 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition: Greater Beaumont Chamber of Commerce * Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving a bid for a fully integrated public safety records management • and computer-aided dispatch software and hardware 2. Consider approving the purchase of 16 Compressed Natural Gas(CNG)powered transit buses to replace the existing fleet of buses 3. Consider approving a Change Order related to the Virginia Street Pavement Improvement Project 4. Consider approving the purchase of fifty(50)electric golf cars for use at the Henry Homberg Municipal Golf Course 5. Consider approving a one-year renewal contract with Carolyn C. Chaney& Associates, Inc. to act as the City of Beaumont's Washington Assistant 6. Consider approving a bid for repairs to the Theodore R Johns, Sr. Library 7. Consider approving a request for a historic preservation loan for repairs to the home at 1792 Broadway 8. Consider amending Section 26-23 of the Code of Ordinances enacting a speed limit on the newly opened portion of Delaware Street, between Dowlen Road and • F.M. 364 (Major Drive) COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: The Matter of Center Point Energy Entex Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880.3716 three days prior to the meeting. I � 1 December 20,2005 Consider approving a bid for a fully integrated public safety records management and computer- aided dispatch software and hardware VOW il-7E..JJ! City of Beaumont ev_ Council Agenda Item IL TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 16, 2005 REQUESTED ACTION: Council consider award of a bid for a fully integrated public safety records management and computer-aided dispatch software and hardware system. RECOMMENDATION Administration recommends the award of bids and proposals fora public safety records management and computer-aided dispatch(CAD) software and hardware system from various vendors as stated within for a total cost of$2,477,867.56. BACKGROUND The City's Police,Fire,and EMS Departments currently use A.L.Roark System software purchased in 1992. The antiquated system has reached its maximum growth potential and can no longer be upgraded to current technology standards because the vendor no longer supports this software. The software is used by approximately 614 sworn personnel and civilian staff members of the Police, Fire, and EMS Departments. The Roark system is used in conjunction with the Motorola Mobile Data Communication units installed in emergency vehicles. Both the software and hardware infrastructure are outdated and cannot be upgraded. The proposed system includes a combined 911 system, map based address files, field reports and records management, automated vehicle locators, mapping for CAD and Police, Fire and EMS mobile units, crime analysis, and electronic field reporting for Police, Fire, and EMS. A fully integrated communications system will allow our emergency responders to communicate with each other and share vital information in the field and with dispatchers. Better control of data and communications will result in increased safety for our firefighters,police officers,paramedics, and other emergency responders. Our responders will be better able to safely deal with the risks associated with emergency situations and have greater access to records and files that are needed to protect themselves, their crews, and the public. Purchase Public Safety Software December 16,2005 Page 2 Such a system provides our dispatchers with pertinent historical data. It will allow them to transmit critical information to fire crews and share pertinent information with first responders and ambulances en route to medical calls. An automated system will also provide dispatchers with greater freedom to coordinate communications between first responders on the scene and responding paramedics, as well as monitor vital communications at the scene. The proposed system captures data and produces management reports that could be used to evaluate emergency services and identify changes that are needed to better protect the public and emergency personnel. In an effort to better meet the growing demands of the City's public safety departments,a committee of Police, Fire, EMS, and Technology Services personnel was formed to review and evaluate marketed software programs. Prospective vendors were invited to provide a demonstration of their records management and computer-aided dispatch software and hardware system to committee members. Members identified their needs based on the products currently available and a Request for Proposal (RFP) and specifications for various components were developed. Components of the system recommended for purchase consist of the following: 1. Records Management and Computer-Aided Dispatch(CAD) software. Vendor Price SunGard OSSI $1,582,277 Proposals from Motorola, Spillman Technology, and SunGard OSSI were evaluated by the City's Technical Services staff. Specifications indicated the criteria for selection would be the capability and experience of the vendor,conformance to specifications, system features, training and technical support,warranty,and price.The proposals were scored based on their performance in each of these categories. SunGard OSSI was selected as the top choice by the initial software review committee and scored the highest in the proposal evaluation process. They originally submitted a price of $1,805,000, which after negotiation was reduced to $1,582,277 as a result of specification clarification and the elimination of proposed features beyond the scope of the project. The City currently uses the Financial, Water Utility Billing, and Municipal Court software developed and distributed by SunGard OSSI. Purchase Public Safety Software December 16, 2005 Page 3 2. Servers, Disaster Recovery, and Data Backup Hardware and Operating Software. Vendor Price SunGard OSSI $44,218.88 Dell Computer Corporation $192,460.59 SHI Government Solutions $21,655.00 The Computer-Aided Dispatch server and Disaster Recovery Solution are hardware and software packages that allow the system to send information in real time to an offsite location should the main system fail due to a power failure or disaster. The Windows Based Operating Software and licenses are required for the software platform. 3. 150 Mobile Computers,ten(10)External Drives,Printers,Bar Code Software and Magnetic Stripe Readers Vendor Price SunGard OSSI $564,866.09 CDW Government Inc. $6,771.00 Portable Comp Systems, Inc. $2,119.00 The Panasonic Toughbooks are designed to military specifications for use in extreme applications, such as,public safety and field service work. Screens are designed to provide optimum readability in bright sunlight. The CF-29 model is a laptop design while the CF-18 model transforms the notebook to a handwriting tablet PC. Users can take handwritten notes, mark and edit documents and draw diagrams. This model is primarily used in the healthcare industry. The 150 Toughbooks will be installed in 108 Police vehicles,twenty-seven(27)Fire units, and fifteen (15) EMS units and stations. The external CD-ROM/DVD drives are required to load software and system updates by the City's Technical Services staff. In addition, magnetic stripe readers,printers and scanners are being purchased from CISV vendors. 4. Patient Care Reporting System. Vendor Price Zoll Data Systems $63,500.00 Purchase Public Safety Software December 16,2005 Page 4 This purchase is exempt from competitive bidding since it is available from only one (1) source having exclusive rights to sell, interface, modify, and maintain the City's existing billing and collections software. The purchase of a fully integrated communications system as stated herein represents the first phase of the project. As the equipment,hardware and software are implemented,the second phase of the project will necessitate the purchase of personal computers, laptops, vehicle mounts with docking stations, modems, antennas and interfacing software. Upon implementation, the City will contract with a wireless provider for data transmission. The total cost of the first phase as presented today is $2,477,867.56. Expenditures for the second phase will be approximately$375,000. The integrated wireless communication system should be fully operational in one year. This system will greatly enhance the communication between the city's emergency responders and its reporting capabilities. Some of enhanced capabilities of this system are highlighted below: • Fire Suppression and Prevention: Address location and mapping capabilities while en route to a scene will assist drivers and personnel. Emergency information from dispatch will be downloaded automatically. Firefighters will be able to access diagrams of buildings through the PrePlan software module. Data concerning Hazardous Materials and dangerous situations will also be accessible. The Inspectors will enter data and diagrams of buildings as they are processed through the Fire Marshall's office. Firefighters will also have access to data concerning of out of service hydrants and field inspectors will be able to record code violations and inspection results. • Police: Information from dispatch will be downloaded directly to field computers thus eliminating manual entry. Officers will have access to mapping and address location via computer. Field officers using the touchscreen will enter call response information. A magnetic stripe card reader will provide officers with quicker response from state databases as a driver's license may be swiped and information retrieved immediately. Currently, officers type in the information on driver's license for processing through databases. Vehicle locators will provide dispatch with information on the location of each police,EMS and fire unit. The Police to Citizen module will provide citizens with access to public information via the Internet, such as accident reports, crime statistics, incident reports and arrest information. • EMS: Patient information will be entered automatically upon dispatching. The name, address and condition of the patient will be available to EMS responders immediately. The touchscreen laptops capture data electronically while on the scene and at the point of service. Patient's vital signs can be entered as well as the medical diagnosis and treatment. Confidentiality of patient records is secured as only EMS personnel may access the information via their computer. Clinical analysis is recorded to determine the response to the situation and the treatment administered. Upon arrival at the hospital, printers will be onsite at both Christus St. Elizabeth and Memorial Herman to allow the patient's report to Purchase Public Safety Software December 16, 2005 Page 3 be printed and given to hospital personnel. These reports will be downloaded to the EMS billing system for processing by Cash Management. Errors in written reports and limited details hamper the ability to file claims for reimbursement from Medicaid, Medicare and insurance carriers. The Patient Care Reporting system includes all medical conditions and prompts personnel to respond and record all conditions associated with the patient's health thus improving the accuracy and documentation for billing purposes. This system should reduce billing time and increase revenue. The 130 mobile data communication units installed in police,fire and EMS vehicles will be disposed of according to our surplus property procedures. According to the units distributor,they should net a revenue of approximately$400-$500 each. Bids and request for proposals received for each component are indicated on the attached tabulation. BUDGETARYIMPACT Funds are available in the Capital Improvement Project Fund for the purchase of the public safety records management and computer-aided dispatch software and hardware system in the amount of $2,477,867.56. The City was awarded a grant from the Assistance to Firefighters Grant Program administered by the U. S. Department of Homeland Security of which$960,000 will be applied to this purchase. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager,Internal Services Director,Public Health Director,Finance Officer,Police Chief,and Fire Chief. Bid Tabulation December 16,2005 Page 1 1. Records Management and Computer-Aided Dispatch(CAD) software: VENDOR PRICE MET MINIMUM CRITERIA Indico Public Safety,Fort Worth,TX $351,552.00 No PTS Solutions, Harrisonburg,LA $551,000.00 No MobileTec International Inc.,Tampa, FL $1,015,245.72 No Positron,Montreal, Quebec $1,286,248.42 No Logistic Systems,Missoula,MT $1,425,611.70 No Motorola,Boulder, CO $1,498,908.00 Yes SunGard OSSI,High Point,NC Yes New World Systems,Troy, MI $1,674,736.00 No Spillman Technology, Salt Lake City,UT $1,763,652.00 Yes InterAct Public Safety,Asheville,NC $2,055,009.00 No Integrated Computer Systems, McKinney, TX $2,488,620.05 No 2. Servers, Disaster Recovery, Data Backup Hardware and Operating Software DESCRIPTION SunGard OSSI Dell Computer Gateway High Point,NC Corporation N Sioux City, SD Round Rock,TX Computer-Aided Dispatch Server $51,185.56 No Bid Disaster Recovery Solution $16807.51 Rejected Data Backup Solution $8,720.89 $7,119.95 Fire Records Server $8,565.80 Rejected Police Records Server $15,822.60 Rejected Message Switch Server $4,963.04 Rejected P2C Server $2,938.18 Rejected Windows Terminal Server $7,432.38 Rejected Applications Services Workstation $1,734.48 Rejected TOTAL CAD SERVER: $44,218.88 TOTAL OTHER HARDWARE: $192,460.59 Bid Tabulation December 16,2005 Page 2 Windows Based Operating Software& Price per State of Texas Contract Licenses SHI Government Solutions 3. 150 Mobile Computers, ten(10) External Drives, Printers, Bar Code Software and Mag Stripe Readers. Bids were received from State of Texas certified CISV vendors as indicated below: QTY DESCRIPTION SunGard OSSI Portable CDW High Point,NC Computer Government Systems,Inc. Vernon Hills,IL Golden, CO 131 Toughbook CF-29 $3,867.00 $4,173.00 5 CD-ROM/DVD for CF-29 $234.00 $288.00 19 Toughbook CF-18 $3,459.00 $3,734.00 5 CD-ROM/DVD for CF-18 $305.00 $288.00 Magnetic Stripe Readers & $9,192.46 Printers Scanners,Palm Pilot& $2,169.41 Cradle 3 Recommended Award $564,866.09 $2,119.00 $6,771.00 4. Patient Care Reporting System Vendor Price Zoll Data Systems • z December 20,2005 Consider approving the purchase of 16 Compressed Natural Gas(CNG)powered transit buses to replace the existing fleet of buses City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 13, 2005 REQUESTED ACTION: Council approve the purchase of 16 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses. RECOMMENDATION Administration recommends Council approve the purchase of 16 CNG powered transit buses to replace the existing fleet of buses. BACKGROUND The City of Beaumont received bids for the purchase of a minimum of 16 new CNG powered buses to replace the existing fleet of diesel buses. Through the efforts of the Southeast Texas Regional Planning Commission(SETRPC), the City was able to secure$6,200,000 in Congestion Mitigation Air Quality (CMAQ) funding to purchase alternatively fueled buses. Additionally, the City was able to secure State of Texas toll credits for the local match. As a result, the City will not incur any cost associated with the purchase of the new buses. Millennium Transit Services, the only bidder, bid$379,461 per bus for a total of$6,071,376. The anticipated delivery date is 200 days. The Federal Transit Administration (FTA) required price cost analysis on four (4) other recent Millennium bids. The price cost analyses were within the FTA guidelines. Specifications for the construction of a CNG fueling facility are near completion. The construction of the CNG fueling facility is anticipated to be completed approximately one(1) month prior to delivery of the buses. BUDGETARY IMPACT The CMAQ funding and toll credits will cover all costs associated with the purchase of the buses. PREVIOUS ACTION Council authorized the City Manager to enter into agreements seeking CMAQ funding and State toll credits. SUBSEQUENT ACTION: None. RECOMIVIIJNDED BY: City Manager, Public Works Director, City Engineer and Transportation Manager. BusesCNGPurchase.wpd December 13,2005 3 December 20, 2005 Consider approving a Change Order related to the Virginia Street Pavement Improvement Project City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Thomas A. Warner, P.E.,Public Works Director MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 13, 2005 REQUESTED ACTION: Council consider a resolution approving Change Order No.l related . to the Virginia Street Pavement Improvement Project. RECOMMENDATION Administration recommends approval ofChange Order No. I related to the Virginia Street Pavement Improvement Project. BACKGROUND On March 16, 2004, the City Council awarded W. B. Construction and Sons, Inc. the contract for the Virginia Street Pavement Improvement Project for the amount of$2,598,065.77. Change Order No. 1 in the amount of$176,400.00 is required to construct sidewalks on both sides of Virginia Street from Avenue A to Mercantile Street. It is also required to remove and replace 300 linear feet of existing concrete pavement on St.Louis Street from Virginia to Bourbon Street.This change order will increase the amount of the contract to $2,774,465.77. BUDGETARY IMPACT Funds are available in the Capital Improvement Fund. PREVIOUS ACTION None SUBSEQUENT ACTION None RECOMMENDED BY City Manager,Public Works Director, City Engineer C0#1 VSPIPcg.wpd CITY OF BEAUMONT DATE: DECEMBER 8,2005 OJECT: VIRGINIA STREET PAVEMENT IMPROVEMENT PROJECT PROJECT NO.1910 OWNER: CITY OF BEAUMONT CONTRACTOR: W.B.CONSTRUCTION AND SONS,INC. CHANGE ORDER NO.: 01 ENE FOI h1N[NG CFiANG)=,A1 THE P,I�NS,ANPj .9 SPF.C.fFiCATI[3NS A l `H1 K BY MAbE Add Sidewalks on both sides of Virginia Street and 300 linear feet of Concrete Pavement on St.Louis Street: ITEMS ADDED QUANTITY UNIT PRICE AMOUNT 1. Item No.531(002) 4"sidewalk 4100 SY $36.00/SY 147,600.00 S 2. Item No.360(003) 8"Reinf.Concrete 900 SY $32.00/SY $28,800.00 Pavement TOTAL AMOUNT ADDED TO CONTRACT $176,400.00 ORIGINAL CONTRACT AMOUNT: $2,598,065.77 NET FROM PREVIOUS CHANGE ORDERS: $2,598,065.77 TOTAL AMOUNT OF THIS CHANGE ORDER: $176,400.00 PERCENT OF THIS CHANGE ORDER: 6.791/6 TOTAL PERCENT CHANGE TO DATE: 6.79% EW CONTRACT AMOUNT: $2,774,465.77 CONTRA : E$AS IN Si A Y 90 CALtrNDAf�DAYS $Y TFIIS t;HANGE bRl]ER; . ACCEPTED BY: , CO RAC R APPROVED BY: JORIS P.COLBERT,P.E. CITY ENGINEER THOMAS A.WARNER,P.E. DIRECTOR OF PUBLIC WORKS KYLE HAYES,CITY MANAGER ATTESED BY: CITY CLERK 4 December 20,2005 Consider approving the purchase of fifty(50) electric golf cars for use at the Henry Homberg Municipal Golf Course City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 14, 2005 REQUESTED ACTION: Council approval of the purchase of fifty (50) electric golf cars for use at the Henry Homberg Municipal Golf Course. RECOMMENDATION Administration recommends the purchase of fifty (50) electric golf cars from Club Car Inc. of Montgomery, Texas in the amount of$152,325. BACKGROUND The cars will replace the current fleet of 57 cars in use at the course, which have been in service since March, 1998. The existing cars will be replaced and disposed of according to the City's surplus equipment disposal policies. It is anticipated that the sale of the cars will net an estimated $25,000. Bid notices were provided to four (4) vendors, with three (3) responding with bids as reflected in the attached tabulation. The units will be furnished with an optional hinged windshield, battery charge indicator, energy meter, and the City logo on the front of the cars. Warranty service will be provided by Southeast Texas Starter of Port Arthur. The unit is warranted against all material and workmanship defects for a one (1) year period, with various components warranted for two (2) years and beyond. Delivery time is 45 days. BUDGETARY IMPACT Funds for this project are available in the Capital Reserve Fund. Purchase of Fifty(50)Electric Golf Cars December 14,2005 Page 2 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Internal Services Director. BID TABUION: PURCHASE OF FIFTY(50) ELECTRIC GOLF CARS BID OPENING DATE: THURSDAY, DECEMBER 1, 2005 @ 2:00 PM BID NUMBER: RF0905-59 Vendor Club Car Inc. E-Z-Go Textron Yamaha Golf Car Co. City/State Montgomery, TX Houston, TX Austin, TX Fax Number 936.448.4067 706.772.8834 512.335.2719 50 Electric Golf Cars $148,500.00 $155,258.50 $157,963.00 Hinged Windshield $76.50 $49.20 $65.00 Battery Charge Level Indicator No Charge $24.51 $79.00 Hour Meter Not Applicable $20.12 $2.00 City Logo on Front No Charge $0.00 $10.00 Manufacturer and Model Club Car 2006 DSE 48 Volt E-Z-Go TXT 2006 Yamaha G-Max 2006 48 Volt Delivery Time 45 calendar days 30 calendar days] 30-60 calendar days • 5 December 20, 2005 Consider approving a one-year renewal contract with Carolyn C. Chaney& Associates, Inc. to act as the City of Beaumont's Washington Assistant City of Beaumont I Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 16, 2005 REQUESTED ACTION: Consider a one-year renewal contract with Carolyn C. Chaney& Associates,Inc.to act as the City ofBeaumont's Washington Assistant. RECONMMNDATION The Administration recommends approval of a one-year renewal contract with Carolyn C. Chaney &Associates,Inc.in the amount of$56,317.80. The contract will also include a maximum of$4,000 for reimbursable expenses. The new contract will be effective January 1, 2006. BACKGROUND: On a yearly basis since 1980, the City has contracted with an organization to provide legislative services on the federal level. Ms. Chaney, as the City Washington Assistant, is responsible for reviewing federal executive proposals, legislation under consideration and proposed and adopted administrative rules and regulations which could impact the City ofBeaumont's policies or programs. BUDGETARY L"ACT Funds are budgeted for this expenditure in the FY2006 Budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None_ RECONMIENDED BY City Manager. CAROL C. cCHANEY & AsSOCIATES, INC. LOCAL GOVERNMENT CONSULTANTS December 12,2005 Mr.Kyle Hayes City Manager P.O: Box 3827 Beaumont,TX 77704 Dear Kyle.- Please consider this a formal.req' Lest fora-twelve month renew I of the contract between the-City and Carolyn C': Chaney&Associates, Inc.; for federal lobbying and i nforriatipri services.�In recogrution�of the City's financial state in the aftermath of' Hurricane Rita,we do"not request_anyincrease in our level of compensation While the City of Beaumont'spreparation and response'to Hurricane Rita is likely to,be used as a model for communities in similar circumstances in the future; we realize that the City:experienced significant damage that will take several years to rectify.,We hope to continue our advocacy eff orts in Washington on behalf'of the City and feel and additional sense of responsibility to assist a community we hold in high regard and in- which,we.have many friends. Although eclipsed by the victims of the Hurricane;the City did enjoy uccess on the federal level,particularly in the area of transportation: The City received virtually all that it requested in the surface transportation reauthorization bill to-perform road widening on Dowlen Road and Washington Boulevard, as well as streetscape improvements to Willow Street in Downtown Beaumont. In addition to Hurricane relief, issues such as,eminent domain and a rewrite of telecommunications laws are likely to have a`significant effect on Beaumont; and we continue to advocate on the City's behalf The actions of you, your staff the Mayor and City Council; and countless Beaumont residents in.the face of Hurricane.Rita was truly inspiring; and we are as proud as ever,to represent the City in Washington. We hope to continue that relationship, and are available for an'ny-questions'you may have about our services: Sincerely; . Carolyn C. Chaney 'CI Of'araun,Q q Washington Assistant €curtr€ur j - . 1212 NEW YORK AVENUE,NW SurrE 250 Wa EuNcTON,DC 20005 3953 - TELEPHONE 202/842-493.0 FAX 202/842-5051 . www:Capitaledgexorri AGREEMENT BETWEEN THE CITY OF BEAUMONT,TEXAS AND CAROLYN C. CHANEY&ASSOCIATES, INC. 1212 NEW YORK AVENUE,NW- SUITE 250 WASHINGTON, D.C. 20005-3953 Pursuant to this agreement, the City of Beaumont, Texas (hereinafter sometimes referred to as the "City") and Carolyn C. Chaney & Associates, Inc. (hereinafter sometimes referred to as "Consultant") agree to assume the following obligations. I. Obligations of Consultant A. Consultant will organize and operate a unit to act as a Washington office for the City and will be the assigned member of its staff Consultant will be responsible for obtaining and furnishing requisite staff,offices ace,utilities, furnishings,and equipment, common-use office supplies and services, and general administrative support according to the level of service specified in Paragraph IV; B. Consultant will confer with the City Manager and such other City personnel as the City Manager may designate at the times and places mutually agreed to by the City Manager on all organizational planning and program activities which have a bearing on the ability of the City to make the best use of federal aid programs; and will act as Washington Assistant to the City of Beaumont, Texas; C. As Washington Assistant the Consultant will review federal executive proposals,legislation under consideration,proposed and adopted administrative rules and regulations and other Washington developments for the purpose of advising the City on her own initiative of those items which may have a bearing on City policy or programs; D. More specifically, as Washington.Assistant the Consultant will advise and consult on behalf of the City with the White House and any other Federal agencies, departments and commissions as may be necessary to the performance of full Washington service to the City Manager and the City. Additionally, the Consultant will act as liaison with the U.S. Conference of City Managers and the National League of Cities, and will furnish legislative and administrative analyses of issues as requested; E. As Washington Assistant the Consultant will secure and furnish such detailed information as may be available on federal programs in which the City indicates an interest; 1 F. As Washington Assistant the Consultant will review and comment on proposals of the City which are being prepared for submission to federal agencies when requested to do so by the City Manager or his designees; G. As Washington Assistant the Consultant will maintain liaison with the City's Congressional delegation and will assist the delegation in any matter which the City determines to be in its best interest in the same manner as any other member of the City's administrative staff might render assistance; H. As Washington Assistant the Consultant will counsel with the City regarding appearances by City personnel before Congressional committees and administrative agencies and will arrange for appointments and accommodations for City personnel as necessary; I. As Washington Assistant the Consultant will contact federal agencies on the City's behalf when City applications are under consideration by such agencies and counsel the City to take whatever steps appear to be required to obtain the most favorable consideration of such applications; J. As Washington Assistant the Consultant will advise and consult with or otherwise make assistance available to such representatives of the private sector who are engaged in economic development activities as determined by the City Manager to be in the best interests of the City; K. In fulfilling her res ponsibilities under this Agreement, the Washington Assistant will act in the name of the City of Beaumont, Texas under the supervision of the City Manager. Any change in the person of the Washington Assistant from the person representing the City as of the effective date of this agreement must be approved by the City Manager. 11 ObArgatlons of the City of Beaumont, Texas A. To advise the Consultant of the name or names of persons other than the City Manager authorized to request service and the person or persons to be kept advised by the Washington Assistant; B. To supply the Consultant with a summary of all federal programs in which the City is participating and advise the Consultant of any new applications filed, together with pertinent details as to the substance of such applications; 2 C. To supply the Consultant with copies of budgets, planning documents, and regular reports of the City Manager and departments,Council agenda and proceedings,newspapers and other materials which will assist the Consultant in keeping current on City policies and programs; D. To reimburse the Consultant for(1)all travel expenses incurred pursuant to Paragraph I,Subparagraphs D and G;(2) expenses for attendance at any other meetings attended by the Washington Assistant outside Washington, DC, at the request of the City; E. To reimburse the Consultant for other expenses which are incurred within Washington, DC on behalf of the City in carrying out the provisions of this Agreement and as approved by the City Manager subject to the provisions of Paragraph IV; F. To bear long distance telephone, photocopying, executive expenses and postage expenses. III. The City ofBeaumont, Texas and the Consultant concur that the following exclusions shall apply to this Agreement: A. The Consultant.- 1. Will not represent commercial or industrial establishments of the City in pursuit of federal business except in accordance with the provisions of Paragraph I, Subparagraph J, above; 2. Will not, by virtue of this Agreement, represent other local government agencies in Beaumont, Texas except those which are instrumentalities or agencies of the City of Beaumont, Texas; 3. Will not perform any legal, engineering, accounting or other similar professional service; 4. Will not directly or indirectly participate in or intervene in any political campaign on behalf of or in opposition to any candidate for public office in or representing the City. 3 IV. Compensation The cost of service will be $56,317.80 for twelve months,payable in advance,in equal monthly installments of$4,693.15 commencing on the first day of January, 2006. In addition, a maximum of $4,000.00 for reimbursable expenses incurred pursuant to Paragraph II, Subparagraphs D, E, and F. V. Termination Either party may terminate this Agreement at any time by giving the other at least sixty (60) days notice in writing of such termination. IN WITNESS WHEREOF: ATTEST DATE Carolyn C. Chaney,Washington ssistant Kyle Hayes, City M Y tY ana er g 4 6 December 20,2005 Consider approving a bid for repairs to the Theodore R. Johns, Sr. Library ...0 City of Beaumont Council Agenda Item M TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 15, 2005 REQUESTED ACTION: Council approval of the award of a bid for repairs to the Theodore R. Johns, Sr. Library. RECOMMENDATION Administration recommends the award of a bid for furnishing all labor, equipment, materials and supplies necessary to repair damage to the Theodore R Johns, Sr.Library resulting from Hurricane Rita. BACKGROUND Damage from the storm included roof damage and water damage to the interior from the opening in the roof. Repairs include new roofing,sheetrock replacement,interior painting,rehanging wallpaper and damaged light fixtures and carpet cleaning. Architectual Alliance, the building's original architect, developed the Scope of Work for the restoration repairs. Three bids were received and are as follow: Contractor Total Bid. Completion Time McInnis Construction, Inc. $154,000 45 calendar days Silsbee, TX H. B.Neild& Sons $208,000 120 calendar days Beaumont, TX SeTex Construction $232,000 100 calendar days Beaumont, TX Repairs to Theodore R. Johns, Sr. Library December 15, 2005 Page 2 BUDGETARY IMPACT This claim will be filed with the property insurance carrier for reimbursement. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOM TENDED BY City Manager er and Internal Services Director. 7 December 20, 2005 Consider approving a request for a historic preservation loan for repairs to the home at 1792 Broadway i City of Beaumont Council it A enda g Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner,Public Works Director MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 14, 2005 REQUESTED ACTION: Council consider a request for a historic preservation loan for repairs to the home at 1792 Broadway. RECOMMENDATION The Administration recommends approval of the request for a historic preservation loan for repairs to the home at 1792 Broadway. BACKGROUND Jason and Emily Bowden have applied for an historic preservation loan for work to be done to the exterior of their house at 1792 Broadway. The request is in the amount of$53,075. The Bowdens state that they have two holes in their roof and the verandas are damaged. They would also like to repaint the house. Work to be done to the exterior of the house will include a reroof with composition shingles ($15,627),redecking and waterproofing of both verandas with Duradeck membrane($10,324) and recaulking and painting the house ($27,124). The house has a local historic designation. As such, the Historic Landmark Commission must approve all work to be done to the exterior of the house. A related certificate of appropriateness is also on the agenda. The Texas Historical Commission will also need to approve the work to be done to the exterior. The loan amount is $53,075. Monthly payments would be $737.15 for 72 months. BUDGETARY IMPACT The Historic Preservation Loan program is funded with CDBG money. Currently, there is $79,090.25 available in the loan account. PREVIOUS ACTION At a Regular Meeting held December 12, 2005, the Historic Landmark Commission voted 7:0 to approve the historic preservation loan for repairs to the home at 1792 Broadway. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager,Public Works Director,Finance Officer,Planning Manager. November 23,2005 Historical Landmark Commission City of Beaumont Housing Rehabilitation Division . Beaumont, TX 77704 To Whom It May Concern: My husband and I are requesting a loan from your office. In January 2005, we purchased our"dream home"at 1792 Broadway in Beaumont. Our home is a historical landmark and we are very proud of that. We had our plan together of how and what we were going to do over the next few years to continue the restoration of our home. Unfortunately, when Rita hit, it disrupted our plans. We are having issues with our insurance company (Delta Lloyd's.) We have two holes in our roof,three ceilings have fallen inside our home, and our verandas are damaged. The high winds from the storm also peeled off much of the paint on the outside of the house. Our contractor(who does have experience in repairing historical homes) is estimating that it will cost$53,075 to fix the exterior of the home. This does not include.the interior'ceilings. So far, our insurance company has only approved for us to receive approximately$12,000. We are appealing this amount. For now,we plan to use that$12PO.to repair the inside damage from the storm. We appreciate your consideration of our.request. Unfortunately, some of our files were damaged when Rita hit. I didn't realize it,but the file with our homeowner's policy in it . was in the damage. This morning when I called our agent, Braud, Vaughn, and. Williamson, to get a copy of the policy, I found that their offices are already closed for the Thanksgiving Holiday. .We just found out about.the ability to apply for this loan on Monday, and therefore I had to rush to get our information together. I can '' you with our complete insurance policy on Monday,November 26, 2005, once our agent's office 'reopens. Thank you for allowing us an extra two days to turn in our information. Sincerely, &1y Bo den HRCINVOICE Y 409-351 -02930 Ma z• +�r .Fl ' i F� �t w f• � tiz i HRCINVOICE zz 409-351 -2930 pill IIIIIIIIIIIIIlIp HRCiNVOICE := CLqRQkIER r D t O A- -96 �jw.?CbtTiJr� E QU MEt Mfpraa � F � M L .. r-r4 Tro�. �h ��)��f C�,�v�•.r7�--� 1..1I� Ui�1 (J�fi'J�L��ti •7'r-f�� 7%�-, �,f--..._...._---•• h dti'1�� SCE ��x�•-� fir- �"t�� l��-�, �ULr d'J cr C�j IEEE _ -ro xpc (g �21GIa . 5 Lr�- Iu -T _ �o loo K Qom. __._.- _......_... ?� _.._._w�_�'_`u?. ._Ca"'!Qz.c�h r-�,�-'7 ��}fir�f'.�`fv�. Cb��E�IZZ_----- --•- 1 5 1-5 c-Po7o ..�.�-• - _WSJ�c� 6?-ass' •----_._._ HDon-r— rs • �vp, ;..J IL �iOU I"�b�h Zz2,Lw U l�a�J1SQU1 -- ��}{''/y��T�M�))) V7L `— - '1`I`-! C1�P�C�fL. Ff -J( l��G(/-� ;� BEAUMONT, TD(AS HISTORIC SITES INVENTORY FORM - BE) UMONT HISTORICAL LANDMARK COMMISSION JEF County JEFFERSON 5. USGS Quad No. 3094-111 Site No. 435 City/Rural BE,4UMONT gMT 6. Date: Factual 1902 Est. 2. Name Stuart Smith House — Address _ 1792 Broadway 7. Architect/Builder Contractor 3. Owner Birdwell L Jesamine S. Style/Type Colonial Revival Address 2395 GLa�ys, Beaumont 77702-1314 9. Original Use _ DOMESTIC/Single Dwellino 4. Block/'Tot McFaddin 2 Lots 4-6- Block 11 SE 2-4 Present Use COMMERCE AND TRADE/Warehouse 10. Description: Two-story gable end front with asphalt shingle roof, two corbelled brick exterior end chimneys. Two sytmetricat.Ly spaced pedimented dormers with rounded arch, multipane sash w ndows. Central pedimented portico supported by four massive Doric coli. is, two Doric pilasters. Fanlight (boarded) in pediment. Central wood door with twelve-light sidelights, fanlight (boarded), and paneled wood surround. On either side of the portico on the first story is one set of three windows in a Palladian motif: one nine-over-nine sash with fanlight between two six-over-six sash. Quadruple six/six sash on second story above entry. Two symmetrically spaced nine/nine sash on second story on either side of portico. 11. Preser; Condition _ Good. The house is structurally sound and generally well maintained Interior architectural details are reportedly intact but the bui(ding's use as.a local funeral home's casket warehouse is re retable. tiIeighborhoods are concerned about the funeral home's reported intent to purchase the structure and demolish it for a parking lot 12. Significanr-e: The house is a very good early example of the Colonial`.R.evival style and is representative of homes built by wealthy Beaumont families at the turn of the century. Built by one of BeuamontIs most prominent businessmen after the first Spind'.etcp boom, the house remains in the original owner's family. Relationship to Site: Original Moved Date (Describe Original Site) Biblicgraphy 15. Informant 16. Recorder D. Bush Date OB 02 F' PHOTO DATA Black and White 35 mm negative YEAR DRWR ROLL FR1iE ROLL FRME 89 14 21 to 14 22 - Y VIEW: RECORDED BY: D. Bush DATE: 8 December 20, 2005 Consider amending Section 26-23 of the Code of Ordinances enacting a speed limit on the newly opened portion of Delaware Street, between Dowlen Road and F.M. 364 (Major Drive) cue... City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Mark Horelica, Transportation Manager MEETING DATE: December 20, 2005 AGENDA MEMO DATE: December 14, 2005 REQUESTED ACTION: Council consider an amendment to Section 26-23 of the Code of Ordinances enacting a speed limit on the newly opened portion of Delaware Street,between Dowlen Road and F.M.364(Major Drive). RECOMMENDATION Administration recommends that Council amend Section 26-23 of the Code of Ordinances enacting a speed limit on the newly opened portion of Delaware Street,between Dowlen Road and F.M. 364 (Major Drive). BACKGROUND After a review of the Delaware Street design features and consideration of the anticipated roadside development, the Transportation Division is recommending a forty(40)miles-per-hour speed limit be adopted on the newly consXructed portion of Delaware Street.It is recommended that Section 26- 23 of the Code of Ordinances be revised to enact the following speed limits on Delaware Street: DELETE: Street Limits of zone Direction of Travel Miles per hour Max Min Delaware (a) From a point 50 feet west East and West 35 of the centerline of 19th Street to a point 600 feet east of the centerline of Oak Trace Drive. (b) From a point 600 feet east East and West 40 of the centerline of Oak Trace Drive to the centerline of Dowlen Road . ADD: Street Limits of zone Direction of Travel Miles per hour Max Min Delaware (a) From a point 50 feet west East and West 35 of the centerline of 19th Street to a point 600 feet east of the centerline of Oak Trace Drive. (b) From a point 600 feet east East and West 40 of the centerline of Oak Trace Drive to the centerline of F.M. 364 (Major Drive). BUDGETARYIMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION: None RECOMMENDED BY: City Manager, Public Works Director, City Engineer and Transportation Manager ORDINANCE NO. ENTITLED AN ORDINANCE _AMENDING CHAPTER 26, SECTION 26-23 OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT TO ESTABLISH MAXIMUM AND MINIMUM SPEEDS IN CERTAIN ZONES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 26, Section 26-23 of the Code of Ordinances of the City of Beaumont be, and the same is hereby amended to revise the speed limits on Delaware Street as follows: Miles Per Hour Street Limits of Zones Direction of Travel Max Min Delaware (a) From a point 50 East and West 35 feet west of the centerline of 19th Street to a point 600 feet east of the centerline of Oak Trace Drive. (b) From a point 600 East and West 40 feet east of the centerline of Oak Trace Drive to the centerline of F.M. 364 (Major Drive). Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular person, or to a particular set of circumstances, should for any reason be held invalid, such invalidity shall in no way affect the remaining portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 4. That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20" day of December, 2005. - Mayor Guy N. Goodson -