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Home My WebLink AboutPACKET NOV 08 2005 �r sue: �; 0 City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 8,2005 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments A) Approve the waiver of penalties and interest on eight tax accounts processed by the Jefferson County Tax Assessor-Collector's Office • B) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Muela.Creek Drive • �.... City of Beaumont 10 EL Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: November 8, 2005 AGENDA.MEMO DATE: November 3, 2005 REQUESTED ACTION, Approve the waiver of penalties and interest on eight tax accounts processed by the Jefferson County Tax Assessor-Collector's Office. BACKGROUND 40 Section 33.011 of the State Property Tax Code states "the governing body of a taxing unit may provide for the waiver of penalties and interest on a delinquent tax if an act or omission of an officer, employee, or agent of the taxing unit caused the taxpayer's failure to pay the tax before the delinquency and if the tax is paid within 21 days after the taxpayer knows or should know of the delinquency." The Jefferson County Commissioners' Court approved the waiver of penalties and interest on the accounts on October 6, 2005. A letter from the Tax Assessor-Collector is attached for your review as well as information relating to the eight tax accounts. BUDGETARYIMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager. sON cow EXA MUHAM K. JOHNSON TAX ASSESSOR-COLLECTOR NETTIE WILLIAMS TRUSS JEFFERSON COUNTY COURTHOUSE SYLVIA E.MYERS CHIEF DEPUTY P.O.BOX 2112 BEAUMONT,TEXAS 77704 CHIEF OPERATIONS MGR. 409-835-8516 FAX 409-835-8589 October 17, 2005 Kyle Hayes, City Manager i City of Beaumont P. O. Box 3827 Beaumont, TX 77704 Dear Mr. Hayes: The Tax Office has accepted eight(8)payments that were processed according to Sec. 33.011 of the State Property Tax Code. For your information,Sec.33.011 reads as follows: "The governing body of a taxing unit may provide for the waiver of penalties and interest on a delinquent tax if an act or omission of an officer,employee, or agent of the taxing unit caused the taxpayer's failure to pay the tax before the delinquency and if the tax is paid.within 21 days after the taxpayer knows or should know of the delinquency." The Commissioners' Court met on October 6,2005 and approved waiver of penalty and interest on these accounts which are listed on Attachment A. I am now requesting that you present this information to your governing body in order to ratify the Commissioners'Court action in accepting these payments. If you should have any problems or questions concerning this matter,please let me know right away. Please notify me in writing as soon as ratification has occurred. I look forward to hearing from you. Sincerely, MI IAM K. JOHNS Assessor-Collector of Taxes Jefferson County, Texas MKJ:tm Attachment aPP_waiv ATTACHMENT A CITY OF BEAUMONT -WAIVER OF P & I October 17, 2005 Taxpayer's Name Total Levy Waiver of P&I Account Number Paid Requested 1. Theresa Lavergne 88.90 36.45 012200-003000 2. Michael Jenkins 1,213.46 133.48 036050-000800 3. Lamar University 162.55 29.26 065550-000700 4. Lamar University 183.60 33.05 065550-000800 5. Lamar University 191.76 34.52 065550-004400 6. DD # 6 388.90 58.34 240306-007400 7. DD # 6 172.71 25.91 240306-008000 8. Michael's 9,958.87 1,095.48 265424-000520 TOTAL 12,360.75 1,446.49 B City of Beaumont ~ Council A enda Item 9 TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: November 8, 2005 AGENDA MEMO DATE: October 27, 2005 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Muela Creek Drive. RECOMMENDATION Administration recommends approval of the following: • Muela Creek Drive from the existing Old Dowlen Road Cut-off approximately 772 linear feet west to and including the Cul-de-Sac. Also, recommended for approval are the water and sanitary improvements for Muela Creek Drive. BACKGROUND The aforementioned street construction passed final inspection from all entities involved on October 21, 2005. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMNIENDED BY City Manager, Public Works Director. EngMuelaCreek 96 287 a � \ OD OM \ w o COLLIER PROJECT LOCATION STARDUST v �Q F . FOLSOM OLSOM w < w TENNYSON ARTHUR J RALEIGH 3" COOLID�E Z .BROWNING . a. TAFT . 0 MILTON MUELA CREEK DRIVE txst� City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 8,2005 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda * Consent Agenda • GENERAL BUSINESS 1. Consider approving a bid for the purchase of 882 feet of precast concrete box culvert related to the Grilling Ditch Project 2. Consider approving a resolution to accept the Street Rehabilitation Program Project, approve Change Order No. 2 and authorize Final Payment to L.D. Construction COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) * Tour and assessment of Downtown facilities and Fair Park • Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. • l November 8,2005 Consider approving a bid for the purchase of 882 feet of precast concrete box culvert related to the Grifliing Ditch Project 110%W City of Beaumont �2 = W Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: November 8, 2005 AGENDA MEMO DATE: November 4, 2005 REQUESTED ACTION: Council approval to award a bid for the purchase of 882 feet of precast concrete box culvert. RECOMMENDATION Administration recommends awarding a bid for the purchase of 882 feet of various sized precast concrete box culvert at the unit costs per size as shown in the attached tabulation, with an anticipated total of$375,840.06. BACKGROUND The culvert will be used by the Jefferson County Drainage District No. 6 in their rehabilitation of the Griffing Ditch project. The ditch improvements are in the Griffing area adjacent to Highway 105, and will increase the size of the ditch culvert at street crossings, and improve the condition of the ditch, thereby improving area drainage. The City has agreed to provide the material, and will be partially reimbursed by a FEMA grant in an amount yet to be determined, but not to exceed 75% of the total expenditure. The FEMA grant is not associated with Hurricane Rita, but rather is being utilized by prior arrangement for general flood mitigation in areas affected by prior flooding incidents. Installation will be provided by the Drainage District. Bid notifications were provided to three (3) vendors, with Hanson Pipe and Products of Houston, Texas the only bidder to respond to the solicitation. Delivery time is anticipated to be 30 days. BUDGETARY IMPACT Funds are available for this expenditure in the Capital Improvement Fund. PREVIOUS ACTION None. Purchase of Precast Concrete Box Culvert Page 2 November 3, 2005 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Internal Services Director and Public Works Director. Purchase of Precast Concrete Box Culvert Page 3 November 3, 2005 H, SON-PIPE & PRODUCTS HOUSTON, TEXAS Culvert Size Quantity (feet) Unit Priee (per Extended Cost foot) 10' X 10' 192 $508.20 $97,574.40 10' X 8' 198 $461.07 $91,291.86 10' X 7' 120 $438.40 $52,608.00 10' X 6' 162 $415.90 $67,375.80 8' X 6' 210 $319.00 $66,990.00 'Total'Bid Amount $375,840:06 2 November 8,2005 Consider approving a resolution to accept the Street Rehabilitation Program Project, approve Change Order No. 2 and authorize Final Payment to L.D. Construction Cit y of Beaumont c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Thomas A. Warner, P.E.,Public Works Director MEETING DATE: November 8, 2005 AGENDA MEMO DATE: October 27, 2005 REQUESTED ACTION; Council consider a resolution to accept the Street Rehabilitation Program Project, approve Change Order No. 2 and authorize Final Payment in the amount of$113,114.32 to L.D. Construction. RECOMMENDATION Administration recommends acceptance of the Rehabilitation.Program, approval of Change Order No.2 in the amount of($7,860.60)and authorize Final Payment to L.D. Construction in the amount of$113,114.32. BACKGROUND On April 6, 2004, the City Council awarded L.D. Construction the contract for the Street Rehabilitation Program Project for the amount of$1,758,869.80. Change Order No. 1 was issued decreasing the contract amount to $1,489,564.00. Due to a decrease in the construction item quantities, Change Order No. 2 in the amount of($7,860.60) is required to adjust the estimated quantities actually used during the construction of the project decreasing the contract amount to $1,481,703.40. A copy has been attached to this Agenda. The MBE participation is not required because the general contractor has been certified as a Minority Business Enterprise. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. CITY OF BEAUMONT OE: OCTOBER 25,2005 PROJECT: 2003 STREET REHABILITATION PROGRAM PROJECT NO.SM 2450 OWNER: CITY OF BEAUMONT CONTRACTOR: L.D.CONSTRUCTION CHANGE ORDER NO.: 2 (FINAL) THE FOLl OVlI.ING CHAAtGES tN THE PLA�fS ANUjQR 'EGIFIGlRTiQJ H>wHBY Adjust the Estimated Quantities to reflect the Actual Quantities used in completing the project. ORIGINAL CONTRACT AMOUNT: $1,758,869.80 NET FROM PREVIOUS CHANGE ORDERS: $1,489,564.00 TOTAL AMOUNT OF THIS CHANGE ORDER: ($7,860.60) PERCENT OF THIS CHANGE ORDER: (0.53%) TOTAL PERCENT CHANGE TO DATE: (15.76%) NEW CONTRACT AMOUNT: $1,481,703.40 GONTRACTTIMES IS NOTAFFEOfEDBYTHIS RAN,,E QRDEFt ACCEPTED BY: CO RAC R �OVED BY: JORIS P.COLBERT,P.E. CITY ENGINEER THOMAS A.WARNER,P.E. DIRECTOR OF PUBLIC WORKS KYLE HAYES,CITY MANAGER ATTESTED BY: CITY CLERK