HomeMy WebLinkAboutPACKET SEPT 13 2005 • � L
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 13,2005 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointments
• E. J. Sherlock would be reappointed as Chairman of the Small Business Revolving Loan Fund
Board. The current term would expire June 22, 2006. (Mayor Guy N. Goodson)
Mary Jowers would be reappointed as Vice Chairman of the Small Business Revolving Loan Fund
Board. The current term would expire June 22, 2006. (Mayor Guy N. Goodson)
Adrian Hudspeth would be appointed as Vice Chairman of the Parks and Recreation Advisory
Committee. The term would commence September 13, 2005 and expire September 13, 2006.
(Mayor Guy N. Goodson)
Myra Clay would be appointed as Chairman of the Parks and Recreation Advisory Committee.
The term would commence September 13, 2005 and expire September 13, 2006. (Mayor Guy N.
Goodson)
Dana L. Timaeus would be reappointed to the Board of Adjustment (Zoning). The current term
would expire May 12, 2007. (Mayor Guy N. Goodson)
Marie Broussard would be reappointed to the Historic Landmark Commission. The current term
would expire May 1, 2007. (Mayor Guy N. Goodson)
Felix Broussard would be reappointed to the Historic Landmark Commission. The current term
would expire September 10, 2007. (Mayor Guy N. Goodson)
•
Dale Hallmark would be reappointed to the Historic Landmark Commission. The current term
would expire August 18, 2007. (Mayor Guy N. Goodson)
Beauregard Brown would be reappointed to the Community Development Advisory Committee.
The current term would expire August 18, 2007. (Councilmember Andrew P. Cokinos)
Dora Nisby would be reappointed to the Community Development Advisory Committee. The
current term would expire June 5, 2007. (Councilmember Andrew P. Cokinos)
Dr. Richard LeBlanc would be reappointed to the Convention and Tourism Advisory Board. The
current term would expire July 26, 2007. (Councilmember Andrew P. Cokinos)
Ryan Smith would be reappointed to the Convention and Tourism Advisory Board. The current
term would expire September 11, 2007. (Councilmember Lulu Smith)
Shaheen Farah would be reappointed to the Historic Landmark Commission. The current term
would expire June 23, 2007. (Councilmember Nancy Beaulieu)
Tony Guillory would be appointed to the Parks and Recreation Advisory Committee. The term
would commence September 13, 2005 and expire September 12, 2007. (Councilmember Nancy
Beaulieu)
Connie Berry would be appointed to the Community Development Advisory Committee. The
term would commence September 13, 2005 and expire September 12, 2007. (Councilmember
Nancy Beaulieu)
A) Approve a resolution authorizing the acceptance of three(3) water line easements
providing access for fire prevention services
A
Cit y of Beaumont
MT.111woulffimma-1 IL Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: September 13, 2005
AGENDA MEMO DATE: September 6, 2005
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of three(3)
water line easements providing access for fire prevention services.
RECOMMENDATION
The property owner listed below has conveyed three (3) water line easements to the City of
Beaumont. These easements--located at the Dowlen Town Center adjacent to the new Kroger Site
at 3965 Dowlen Road--will provide mandatory access for fire prevention services.
1. Ten foot(10')wide Water Line Easement - 0.050 acre out of W. B. Dyches
Survey, Abstract 17; in Tract No. 2 of 34.849 acres to M.A. Phelan II
Owner: Kimco Dowlen Town Center-II, L.P.
2. Twenty foot (20') wide Water Line Easement - 0.100 acre out of W. B.
Dyches Survey, Abstract 17; in Tract No. 2 of 34.849 acres to M.A. Phelan
II
Owner: Kimco Dowlen Town Center-II, L.P.
3. Ten foot(10') wide Water Line Easement - 0.160 acre out of W. B. Dyches
Survey, Abstract 17; in Tract No. 2 of 34.849 acres to M.A. Phelan II
Owner: Kimco Dowlen Town Center-II, L.P.
Administration recommends acceptance of the easements.
BACKGROUND
The easements are to be used to provide exclusive access to the water lines and fire hydrants for
the Dowlen Town Center on Dowlen Road. They would also allow for the construction,alteration,
operation and maintenance of the said water lines and appurtenances.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
The City has previously acquired seven(7)easements at the Westfield Shopping Center from three
different owners in 2002 and 2003.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Public Works Director.
fire_kimco_esmt-05-ib.wpd
6 September 2005
EXHIBIT A
Surveyor's Field Note Description:
BEING a 0.050 acre proposed waterline easement out of and a part of that certain M. A. Phelan,
11, 'Trustee called 34.849 acre tract of land, more fully described as Tract No. 2 recorded in
Clerk's File No. 9847769 of the Official Public Records of Jefferson County, Texas. Said 0.050
acre proposed waterline easement being situated in the Wesley Dyches League,Abstract No. 17,
Jefferson County,Texas and being more particularly described as follows:
BEGINNING at a 5/8 inch iron rod found at the Northeast corner of that certain M. A. Phelan, II
(individually) and Michael A. Phelan called 9.2063 acre tract of land, more fully described and
recorded in Clerk's File No. 2002014965 of said Official Public Records and being in the East
line of said 34.849 acre tract, same bei-ag the West line of that certain Texaco P.A.W. Employees
Federal Credit Union called 6.529 acre tract of land, more fully described and recorded in
Clerk's File No. 9522859 of said Official Public Records;
THENCE South 86 deg. 58 min. 07 sec. West along and with the North line of said 9.2063 acre
tract, a distance of 10.00 feet to a point for corner;
THENCE North 03 deg. 02 min. 16 sec.West, a distance of 217.45 feet to a point for corner;
THENCE North 86 deg. 58 ruin. 07 sec,East, a distance of 10.00 feet to a point for corner in the
East line of said 34.849 acre tract,same being the West line of said 6.529 acre tract;
THENCE South 03 deg. 02 min. 16 sec. East along and with the East line of said 34.849 acre
tract, same being the West line of said 6.529 acre tract, a distance of 217.45 feet to the PLACE
OF BEGINNING, containing 0.050 acre of land,more or less.
All bearings are based upon the North line of the called 9.2063 acre tract, more fully described and
recorded in Clerk's File No. 200201{965 of said Official Public Records, as being South 86 deg. 58 min.
07 sec. West. This plat is being submitted along with a Field Note Description.
or
Aq a •'•• 't
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EXHIBIT A
ND 5/ „ — — — — -- — ._ - - ._ -
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1 x
` 244427.26 SQ. FT. F
I 5.611 ACRES {
x {
I F ytiee
p w-i I SET 5/8" I. P'aP•j& \AO'
F-z x ROD w/ cop \\e �t0 �O
a a ,.WORTECH� Go J G.
in
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C 006 f NOTE:
j I x I N ALL BEARINGS ARE REFERENCED TO THE NORTH
a o a I ( OF THE CALLED 9.2063 ACRE TRACT RECORDED NNE
CLERK'S FILE No. 2002014965 OF THE OFFICIAL PUBLIC
o N I x i RECORDS OF JEFFERSON COUNTY, TEXAS AS 8EINC
z cY 0 4 South 86 deg. 55 min. 07 sec. West. THIS PLAT IS
0. p p (00 BEING SUBMITTED WITH A FIELD NOTE DESCRIPTION,
a� to CS 1 '�
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5 iit I 2174.50 SQ. FT. I -
tti Y 1 0.050 ACRE { c
O ( o PROPOSED 10 !t. wide
a a CITY OF SEAU14ONT I
�� N WATERLINE EASEMENT p� �'4 '8l `S
X SET 5/8" I. a �fy4! 4A�ee
00 i ROD w� tap
PO ` "WORTECH { J.
FND 05 p8" NO3jQ2X16 217.45 " � 4599 v
U G ielepho�a Line �
03° 2 18 E 17. 5 .•••
o/H Power Line s U 1�
/ Texaco P.A.W. E=mployees Federal Credit Union
Called 6.529 Acre Tract
Capyrtght 2005. Ni ri9hts reserved. Clerks File No. 9522859
OuDUtotioA in ony Corm xithoul the express written permission Q,P.R.J.C. y,
of WORTECH land Surveyors, tic. is strictly Drohibiled. Plat S h o wl ng Proposed
JOB N0: 2004-056 Water Line Easement
O TECH OWC NAME, wE 03 out of the
7$90 Surveyors, Inc. Wesley Dyches League
7990 Grady.,Suhe toe DR.BY: JLS
°+. .` Fero;,09 6869789 DATE: , Abstract No. 17
Fox.: 40B)866-7075 /2a/zoos Jefferson County, Texas
SCALE: 1"=100'
EXHIBIT B
Surveyor's Field Note Description:
BEING a 0.100 acre proposed waterline easement out of and a part of that certain M. A. Phelan,
11, Trustee called 34.849 acre tract of land, more fully described as Tract No. 2 recorded in
Clerk's File No. 9847769 of the Official Public Records of Jefferson County,Texas. Said 0.100
acre proposed waterline easement being situated in the Wesley Dyches Teague, Abstract No. 17,
Jefferson County,Texas and being more particularly described as follows:
COMMENCING at a 5/8 inch iron rod found at the Northeast comer of that certain M. A.
Phelan, II (individually) and Michael A. Phelan called 9.2063 acre tract of land, more fully
described and recorded in Clerk's File No. 2002014965 of said Official Public Records and
being in the East line of said 34.849 acre tract, same being the West line of that certain Texaco
P.A.W. Employees Federal Credit Union called 6.529 acre tract of land, more fully described
and recorded in Clerk's File No. 9522859 of said Official Public Records;
Thence South 86 deg. 58 Hain. 07 sec, West along and with the North line of said 9.2063 acre
tract, a distance of 408.98 feet to the PLACE OF BEGINNING of the proposed waterline
easement herein described;
THENCE South 86 deg. 58 min. 07 sec,West along and with the North line of said 9.2063 acre
tract, a distance of 20.00 feet to a point for corner;
THENCE North 03 deg. 02 min. 04 sec. West, a distance of 217.45 feet to a point for comer;
THENCE North 86 deg. 58 min. 07 sec. East, a distance of 20.00 feet to a point for corner;
THENCE South 03 deg. 02 main. 04 sec. East, a distance of 217.45 feet to the PLACE OF
BEGINNING, containing 0.100 acre of land,more or less.
All bearings are based upon the North line of the called 9.2063 acre tract, more fully described and
recorded in Clerk's File No. 200201 4965 of said Official Public Records, as being South 86 deg. 58 min.
07 sec. West. This plat is being submitted along with a,Field Note Description.
OF
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G V rolects200A2004-056mater Line Easement 01.doo
EXHIBIT B
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ND F ROD Sr � `rN o x Y_ 0 M
F d 244427.26 SQ. FT.
I 5.611 ACRES —
c Ix I- —
I 4349.00 SQ. FT.
PC co
0.1()o 0 20 R iee I �os&oc\.
I CITY OF' BEAUMONT Q,
4 WATERLINE EASEMENT i pre\ag Pct 2 �-�6°
0. k
o' SET P'ah•G� N 9a
o 1 , �° ROD w/ cop °\\e tt0 N°' G
? , "WORTECH" ^I
a N Nd3a 2'04 W 217.45 -- G\eiV s P
Uj z S03° 2 04 E 217.45 1
p oW PO I c
O v O 117! taj NOTE:
Zr cV U rn 1 0 ALL BEARINGS ARE REFERENCED TO THE NORTH LINE
`? go � `v ¢ W OF THE CALLED 9.2063 ACRE TRACT RECORDED IN
a- to o ° : I CLERK'S FILE No. 2002014965 OF THE OFFICIAL PUBLIC
C Q p Z 0. ":' RECORDS OF JEFFERSON COUNTY, TEXAS AS BEING
d p -;E o South 55 deg. 58 min. 07 sec. West. THIS PLAT IS
a� Ot r x { BEING SUBMITTED WITH A FIELD NOTE DESCRIPTION.
0. b co o I to
��Y to �m ICo
Q Q v t x
I
O I{
'O
�C 5£T 5/8" 1.
FND 5 '� ROD wJJ Cqp
I. ROD x x r "WORTECH J. , JR
T U/G Telephone Line C Id 4599 �Qf
O/H Power Line 9 •tiRESSIo• O
I ees Federal Credit Union tiQti......•�'�,�
/ Texaco P.A.W. �mP oY 8UR
Called 6.529 Acre Tract
Copyright 2004. All rights raaerved. Clerks Fife No. 9522859
Duplication in any loom withpyt the express written parmasion o,p.R,J.C. Plat Showing Proposed
of wORTECH Land Surveyors, Inc. is strictly prohibited.
FDWG NO; 2004-056 Water Line Easement
O
RTE CH NAME: WE 01 out o the
Lond Surveyors, Inc. Wesley Dyches League
BY: JLS 7ti90 aooy+.sets tax Abstract No. 17
Bikpnw�.(io99)666-9769 9 E: 11/30/2004 Jefferson County, TeXas
x.: (109) 666-7075
LE: I"=100,
EXHIBIT C
Surveyor's Field Note Description:.
BEING a 0.160 acre proposed waterline easement out of and a part of that certain M, A. Phelan,
II, Trustee called 34.849 acre tract of land, more fully described as 'Tract No. 2 recorded in
Clerk's File No. 9847769 of the Official Public Records of Jefferson County, Texas. Said 0.160
acre proposed waterline easement being situated in the Wesley Dyches League,Abstract No. 17,
Jefferson County,Texas and being more particularly described as follows:
COMMENCING at a 5/8 inch iron rod found at the Northcast corner of that certain M. A.
Phelan, II (individually) and Michael A. Phelan called 9.2063 acre tract of land, more fully
described and recorded in Clerk's File No. 2002014965 of said Official Public Records and
being in the East line of said 34.849 acre tract, same being the West line of that certain Texaco
P.A.W. Employees Federal Credit Union called 6,529 acre tract of land, more fully described
and recorded in Clerk's File No. 9522859 of said Official Public Records;
Thence South 86 deg. 58 min. 07 sec. West along and with the North line of said 9.2063 acre
tract, a distance of 690.24 feet to the PLACE OF BEGINNING of the proposed waterline
easement herein described;
THENCE South 86 deg. 58 rain. 07 sec. West along and with the North line of said 9.2063 acre
tract,a distance of 10.00 feet to a point for corner;
THENCE North 03 deg. 01 rain. 53 sec.West,a distance of 426.54 feet to a point for corner;
THENCE North 86 deg. 58 min. 07 sec. East, at 73.63 feet pass a 5/8 inch iron rod with cap
stamped"WORTECH"set and continue on a total distance of 133.59 feet to a point for comer;
THENCE North 03 deg. 01 min. 53 sec. West,a distance of 284.37 feet to a point for corner;
THENCE North 86 deg. 58 min, 07 sec, East, a distance of 5.00 feet to a 5/8 inch iroza rod with
cap stamped"WORTECH"set far corner;
THENCE South 03 deg. 01 min. 53 sec. East,a distance of 294.37 feet to a point for corner;
THENCE South 86 deg. 58 min. 07 sec. West, a distance of 128.59 feet to a point foz corner;
THENCE South 03 deg. 01 min. 53 sec. East, a distance of 416.54 feet to the PLACE OF
BEGINNING,containing 0.160 acre of land,more or less.
All bearings are based upon the North line of the called 9.2063 acre tract, more fully described and
recorded in Clerk's File No. 2002014965 ofsaid Official Public Records, as being South 86 deg. 58 min.
07 sec. West. This plat is being submitted along with a Fie
OF scription.
'ti iTZ's �
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GAProjeo1s200412004-0561Water Une Easement 02.doc ` Oti�wsM.--{4
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EXHIBIT C
NOTE:
ALL BEARINGS ARE REFERENCED TO THE NORTH LINE
N88°58'07"E OF THE CALLED 9.2063 ACRE TRACT RECORDED IN
CLERK'S FILE No. 2002014965 OF THE OFFICIAL PUBLIC
RECORDS OF JEFFERSON COUNTY, TEXAS AS BEING
South 86 deg. 58 min. 07 sec. West. THIS PLAT IS
BEING SUBMITTED WITH A FIELD NOTE DESCRIPTION,
N85'58'07'E y 5/8" IRON RODS WITH CAPS STAMPED 'WORTECH" HAVE
59.96' I BEEN SET AT CORNERS MARKED • UNLESS OTHERWISE
NOTED.
itz N 0,4 C,4.9, 0
M
N �
N88°58'07"E 133.59' J Phe�°A9``PGt2 76°
M P d -54. � No-
17 N8656'07"E S86°58 Q7 jV I Ga��e �tF;�e RaJ G.
128.59 C, 5 q P
in
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3
to 697 .1a . I
C
C\j co 0.16 ACRE SQT I 0) rn
I N dF BEAUc1Y MONT l
0 100
J wnrEauNl EasEMENT L — — — — — — -� L N
I
1
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aD C'4
J 244427.26 SQ. FT. , o 6
J 5.611 ACRES CL
f LU
I = �
I x U
U
x--X— x—x—X—•X----x—X-•—x--X—X POC '1�
I PO Barbed Wire Fence FNb 5/8" 0-
N86'58'07"E I I 1. ROD 0
31.92' S3dewoik 0
S86'S8'07"W 690.24' o
X
FND 5�8" ---z r - r T r--- 1N
I. ROD S86°58'07"NT 10.00'
'° M. A. Phelan, If (individually) a4 ."477p; �¢
As— M. A. Phelan �k4 '4tnp`;9
I Called 9.2063 Acre Tract
CO 2004. All rights reserved. Clerk's File No. 2002014965 599 P.Q
OupGcotion in orgy form Without the exp Iss •ritien permission 0•P•P•J•C'
Of WORTECH t pna Surveyors, Inc. is strictly PrOhibilad. q�btit�g sti0 A0
M 056 Plat S h o U u s e d
?ORTECH Water Line sexnent
LanSurveyors, Inc, OLIt of the
7899 dys,Su1[• t02 Wesley Dyches League
8•.ul= T•••s 77706-3109
T.1•yh•n•: t4o9) 866-9769 /2004 Abstract IVO. 17
faxs app 866-7075
0• Jefferson County, Texas
M Tui %g I L
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 13,2005 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-2/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider approving a maintenance eement for HTE Inc. software support
�' �
2. Consider approving various budget adjustments and transfers related to the FY
2005 Budget
WORKSESSION
* Review proposed changes to the Taxicab Ordinance
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
• Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting.
! 1
September 13, 2005
Consider approving a maintenance agreement for HTE, Inc. software support
i ...... City of Beaumont
•�• Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Internal Services Director
MEETING DATE: September 13, 2005
AGENDA MEMO DATE: September 7, 2005
REQUESTED ACTION: Council consider renewal of an annual maintenance agreement for
HTE, Inc. software support.
RECOMMENDATION
Administration recommends payment of an invoice to HTE, Inc. for the renewal of an annual
maintenance agreement for software support in the amount of$84,980.
BACKGROUND
HTE,Inc. software is used by various City departments. This purchase is exempt from competitive
bidding since it is available from only one(1)source having exclusive rights to modify and maintain
the software. The software maintenance agreement provides for unlimited telephone support and
up to three (3) software updates during the annual term.
The agreement is for an annual period beginning October 1,2005 and includes the following twenty-
four(24) applications:
SOFTWARE APPLICATION CONTRACT AMOUNT
Building Codes /Building Permits $4,420
Finance/Accounts Receivable $3,740
Finance/Asset Management $2,560
Finance/Cash Receipts $2,690
Finance/ GMBA Accounting System $10,580
Annual Agreement for HTE Software Support
September 7, 2005
Page 2
SOFTWARE APPLICATION CONTRACT AMOUNT
Finance/ GMBA Reports $ 275
Finance/HTE Report Writer $1,100
Finance/Imaging System $2,520
Finance/Loan Module $2,160
Finance/Occupational Licenses $1,870
Finance/Payroll-Personnel Reports $ 285
Human Resources/Applicant Tracking $3,520
Imaging/Document Management Services $ 900
Payroll/Personnel $8,740
Public Works/Land Management $3,990
Purchasing/Inventory $5,810
SUB-TOTAL: $55,160
Municipal Court/Jury Management $2,080
Municipal Court/C1ick2Gov Case Management $2,280
Municipal Court/C1ick2Gov Core Module $ 750
Municipal Court/Retrofit Custom Software $6,000
Municipal Court/Case Management $8,200
SUB-TOTAL: $19,310
Water Utilities/Handheld Meter Upload $ 480
Water Utilities /Billing $7,930
Water Utilities/ Click2Gov On-line Payments $2,100
SUB-TOTAL: $10,510
TOTAL: $84,980
Annual Agreement for HTE Software Support
September 7, 2005
Page 3
Last year, nineteen (19) applications were maintained at a cost of$77,575. The increase this year
is due to the addition of the Water Utilities Customer Service billing system.
BUDGETARY IMPACT
Funding is budgeted for fiscal year 2006 as follows:
General Fund $55,160
Municipal Court Technology Fund $19,310
Water Fund $10,510
TOTAL: $84,980
PREVIOUS ACTION
None
SUBSEQUENT ACTION
None
RECOMMENDED BY:
City Manager, Internal Services Director, and Finance Officer.
2
September 13, 2005
Consider approving various budget adjustments and transfers related to the FY 2005 Budget
11719J,i
City of Beaumont
M c g
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max S. Duplant, Finance Officer
MEETING DATE: September 13, 2005
AGENDA MEMO DATE: September 9, 2005
REQUESTED ACTION: Amend the FY 2005 Budget to increase expenditures as follows:
General Fund- $350,000
Water Utility Fund - $200,000
Golf Course Fund - $365,900
Confiscated Goods Fund- $924,300
Capital Reserve Fund- $852,100
Fleet Fund - $247,200
RECOMMENDATION
It is recommended that Council amend the FY 2005 Budget as proposed in the attached detail.
Approving the proposed amendments will preclude the City from having expenditures in excess of
appropriations.
BACKGROUND
As the fiscal year progressed, unanticipated funds became available and additional expenditures
arose resulting in the need to amend the FY 2005 Budget to allow for appropriation of
expenditures related to such.
BUDGETARY IMPACT
The proposed FY 2005 Budget amendments for all funds will increase total appropriations by
$2,939,500. Sufficient fund balance is available to cover all increases in appropriations where
individual fund revenues are not able to fully sustain those appropriations.
PREVIOUS ACTION
No prior FY 2005 Budget amendments have been proposed or approved.
SUBSEQUENT ACTION
None.
RECOM TENDED BY
City Manager and Finance Officer
Proposed Budget Amendments FY05
General Fund and Water Utility Fund
In preparation of the FY06 Budget, an analysis was performed to determine how to properly and
fairly allocate transfers to the General Liability Fund to cover litigation and claims expenditures.
This analysis was based on claims history for the past few years and involved 3 main funds; the
General Fund, the Water and the Solid Waste Fund. The analysis led to the following allocation
for the FY06 Budget.
Transfer into Gen Liab FY06
General Fund 450,000
Water Fund 250,000
Solid Waste Fund 75,000
Due to larger claims paid in recent years as compared to earlier years, budget amendments are
needed in`:order to restore fund balance in the General Liability Fund. Below is the budget
allocation history of transfers for the past few years.
Transfers into Gen Liab FY05 FY04 Total
General Fund 300,000 250,000 550,000
Water Fund 150,000 150,000 300,000
Solid Waste Fund 150,000 150,000 300,000
General Fund Amendment-Based on the ratio calculated for the FY06 Budget
The General Fund needed to transfer$900,000 for years 04 and 05 to cover claims but
only budgeted a total of$550,000. Thus, a $350,000 amendment is needed as a transfer
out to the General Liability Fund in order to properly fund its share of claims for the past
two years. The source for the proposed increase in appropriations will be from fund
balance.
FY05 Proposed Amended
Budget Amendment Budget
Transfer to Gen Liab Fund 300,000 350,000 650,000
Water Fund Amendment-Based on the ratio calculated for the FY06 Budget
The Water Fund needed to transfer$500,000 for years 04 and 05 to cover claims but only
only budgeted a total of$300,000. Thus, a $200,000 amendment is needed as a transfer
out to the General Liability Fund in order to properly fund its share of claims for the past
two years. The source for the proposed increase in appropriations will be from fund
balance.
FY05 Proposed Amended
Budget Amendment Budget
Transfer to Gen Liab Fund 150,000 200,000 350,000
General Liability Fund Revenue Changes FY05 Adjusted
Budget Adjustments Revenues
Transfers in - General Fund 300,000 350,000 650,000
Transfers in-Water Fund 150,000 200,000 350,000
Proposed Budget Amendments FY05-Special Revenue Funds
Golf Course Fund and Confiscated Goods Fund
Golf Course Fund Amendment
Original Proposed Amended
Budget Amendment Budget
Expenditures
Wages $ - $ 157,800 $ 157,800
Benefits - 20,200 20,200
Supplies and equipment - 45,500 45,500
Repair and maintenance - 51,300 51,300
Utilities - 15,000 15,000
Contract services - 13,000 13,000
Debt service - 63,100 63,100
Total Expenditures $ - $ 365,900 $ 365,900
The city of Beaumont assumed operations of the Henry Homberg Golf Course in November of 2004.
At that time, the City's budget was already adopted and did not include appropriations for the Golf
Course Fund. For this reason, it is necessary to amend the budget to include appropriations for this
fund. All appropriations will be funded by the revenues of this fund which are estimated to be
$397,000 for this same period.
Confiscated Goods Fund Amendment
The Confiscated Goods Fund received a $924,338 seizure during FY05. For this reason, a budget
amendment is needed in order to be able to appropriate those funds which were received.
FY05 Original Proposed Amended
Budget Amendment Budget
Expenditures
Public Safety 346,600 924,300 1,270,900
Proposed Budget Amendments FY05 -Internal Service Funds
Capital Reserve Fund
Capital Reserve Fund Amendment
After the proposed FY05 Budget was prepared last year, a residual equity transfer into the Capital Reserve
Fund in the amount of$1,684,614 was made. The budget has not been changed to allow for the use of these
funds in the current operating year. For that reason, a budget amendment in the amount of$852,100 is
proposed as follows:
Original Proposed Amended
Budget Amendment Budget
Expenditures
Improvements $ 175,000 $ 105,000 $ 280,000
Equipment 406,000 477,400 883,400
Vehicles 1,112,000 231,600 1,343,600
Debt Service 711,300 38,100 749,400
Total Expenditures $2,404,300 $ 852,100 $3,256,400
Fleet Fund Amendment
Due to fuel costs increasing greater than anticipated, an increase of$247,200 in supplies and equipment is
proposed for the FY05 Budget. This amount is funded by increased changes to the other funds which use fuel.
Original Proposed Amended
Budget Amendment Budget
Total Fund Expenditures 4,721,700 247,200 4,968,900
•
B AUMONT
HOUSING
FINANCE
CORPORATION
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City of Beaumont
MEETING OF THE BEAUMONT HOUSING FINANCE CORPORATION
COUNCIL CHAMBERS SEPTEMBER 13,2005 1:30 P.M.
AGENDA
CALL TO ORDER
* Roll Call
GENERAL BUSINESS
1. PUBLIC HEARING: Receive comments from the public in connection
with the proposed issuance of revenue bonds for the
• financing of the Maple Glenn Apartments located at
4365 South 4 b Street in Beaumont, Texas.
• Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting.
`~ INTER-OFFICE MEMORANDUM
OL City of Beaumont, Texas
City Attorney's Office
Date: September 9, 2005
To: Board of Directors of the Beaumont Housing Finance Corporation
From: Tyrone E. Cooper
Subject: Public Hearing
COMMENTS
On August 9, 2005, the Beaumont City Council sitting as the Board of the Beaumont
Housing Finance Corporation passed an inducement resolution indicating its willingness to issue
revenue bonds to finance the proposed improvements to the Maple Glen Apartments located at
4365 South 4th Street here in Beaumont, Texas. Since that time, the Maple Glen Partners, LLC
have filed its application for bond financing. The Internal Revenue Code requires that the
Beaumont Housing Finance Corporation as the proposed issuer of the revenue bonds conduct
a public hearing to receive comments in connection with the proposed issuance of the bonds.
There will not be a need to take action on this item at this time. Lance Fox will be at the meeting
to assist and answer any questions if necessary.
As the application is processed, the Housing Finance Corporation will be provided with
additional information.