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Home My WebLink AboutPACKET JUN 01 1999 i CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CEWNIBERS JUNE 1, 1999 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments A) Approve the acquisition of property located at 2928 Goliad Street which will be h j deeded to Statewide Consolidated Community Development Corporation as a part of the Neighborhood Revitalization Project B1 Authorize the payment of materials on hand to Hart Construction. Inc. for the Concord Road Project - Phase I -�r1 C) Approve additional compensation for the Interim City Manager Consent Agenda Summary June 1, 1999 • Approval of minutes • Confirmation of committee appointments A) Approve the acquisition of property located at 2928 Goliad Street which will be deeded to Statewide Consolidated Community Development Corporation as a part of the Neighborhood Revitalization Project Property located at 2928 Goliad Street (Lot 11, Block 117 of the Cartwright 2nd Addition) would be acquired from Gold Coast Investment Group, Inc. for the appraised value of$2,500. The property once acquired would be deeded to Statewide Consolidated Community Development Corporation. The property was appraised by Aulbaugh and Associates. A copy of the staff memorandum is attached for your review. B) Authorize the payment of materials on hand to Hart Construction, Inc. for the Concord Road Project - Phase I Hart Construction, Inc. has ordered and had delivered to the jobsite the materials to be used in the construction of this project. These materials may remain on the jobsite for several months before they are actually used. The contractor has requested that the City pay for these materials on hand since they will eventually be used on the City's project. A copy of the staff memorandum is attached for your review. C) Approve additional compensation for the Interim City Manager The Interim City Manager would receive a one-time payment of$5,000 as compensation for added responsibilities and duties associated with the position. A INTER-OFFICE MEMORANDUM - ---- -- City of Beaumont,Texas Engineering Division Date: May 26, 1999 To: Kyle Hayes,Interim City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED NEIGHBORHOOD REVITALIZATION PROJECT COMMENTS As part of the Neighborhood Revitalization Project, lots are being acquired in various locations throughout the city to provide decent, safe and sanitary housing for low and moderate income families. The owner listed below has agreed to sell its property to the City for the appraised value: Lot 11,Block 117 of the Cartwright 2nd Addition (2928 Goliad Street) Appraised Value: $2,500.00 Appraiser: Aulbaugh and Associates Owner: Gold Coast Investment Group,Inc. A plat depicting the property is attached. After the property is acquired, it will be deeded over to Statewide Consolidated Community Development Corporation for the construction of a home. It is requested that a resolution be passed authorizing the acquisition of Lot 11, Block 117 of the Cartwright 2nd Addition for the appraised value of$2,500.00 and authorizing the Interim City Manager to execute a deed to Statewide Consolidated Community Development Corporation. I CJYh Tom Warner P L TW:JPC:ml Attachment GOLD® SUBJECT RD KWEL NEIGHBORHOOD REVITALIZATION hi PROJECT :D LOT 11, BLOCK 117 z Q OF THE CARTWRIGHT 2ND ADDITION Q F--{ E U I (2928 GOLIAD STREET) a HA I T OWNER: Q GOLD COAST INVESTMENT GROUP, INC. WEST MORE P Q M❑ LEGEND LOCATION MAP N•T,S• SUBJECT PROPERTY N.T•S• 20' ALLEY ,C.LLED N��1 N 001 e'10, E — 49.Es / F--3r.' rnnn n'J •nou nro iwcw�aoD i i B L 0 C K 1 1 7 LOT 10 LOT 11 LOT 12 a $0,'QD SLAB .g Y a„ n� o - SCALE: 1" 20' 1 - W I - � 1 ^ rte Q V •� j0 (CAXED Q S 00U3*35'• E — 20464 SOUTH — 90.00 tcwu co w.w) ro,�ro aro- rtRYiD 1;_•ttpt 11f[ .(%l.� iZS <wfSUYtD Fwd K 4EwMH(:>) N4O rnw n•E>ou[NE w>r •� - cc�•.nw or Eor v 2928 GOL)AD STREET Ar LUau B 0111io' INTER-OFFICE MEMORANDUM _ --- -- --`'i City of Beaumont,Texas Engineering Division Date: May 27, 1999 To: Kyle Hayes,Interim City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED CONCORD ROAD PROJECT-PHASE I,MATERIALS ON HAND COMMENTS On October 13, 1998, the City Council awarded a contract to Hart Construction, Inc. for the construction of the Concord Road Project- Phase I in the amount of$2,692,324.26. Hart Construction, Inc. has ordered and had delivered to the jobsite the materials to be used in the construction of this project. These materials may remain on the jobsite for several months before they are actually used on the project. The contractor has requested that the City pay for these materials on hand since they will eventually be used on the City's project. It is requested that a resolution be passed authorizing the payment of materials on hand to Hart Construction,Inc. for the Concord Road Project-Phase I. m Warner SP C , TW:JPC:ml CONCORD/HD CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL MCOUNCIL CHAMBERS JUNE 1, 1999 1:30 P.M. BARBARA LIMING CITY CLERK AGENDA OPENING • Invocation Pledge Roll Call • Presentations and Recognition • Public Comment: Persons may speak on scheduled agenda items • Consent Agenda GENERAL BUSINESS 1. Consider the allocation of Section 108 funds for the Melton YMCA Project and the i proposed Southend Branch Library related to the public notice for public hearings 2. Consider a change order to the construction contract for a new standby generator �pq at the Water Treatment Plant 3. Consider the purchase of an articulated wheel loader for use in the Water '30 Reclamation Division/Water Utilities COMMENTS • Councilmembers comment on various matters • Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Executive Session in accordance with Section 551.071 of the Government Code to discuss contemplated or pending litigation: Litigation concerning Workers Compensation Subrogation Claim City of Beaumont v. Heath Vaughn Enterprises, Inc. Freddie Gatlin, et al v. David Roubein, et al Hospital Fee Guideline, State Office of Administrative Hearings SOAH Docket 453-99-0533 Subrogation Claim of City of Beaumont - RE: Mary Leger * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Manager Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 June 1, 1999 Consider the allocation of Section 108 funds for the Melton YMCA Project and the proposed Southend Branch Library related to the public notice for public hearings A copy of the staff memorandum is attached for your review. i City Manager's Office City of Beaumont To: Mayor and Councilmembers From: Kyle Hayes % Date: May 28, 1999 Subject: Section 108 funds The City of Beaumont has an approved Section 108 line of credit up to $11 million, which is the upper limit of the City's capacity to use Section 108 funds. To date, $8.175 million has been committed by the Council as follows: $3.175 million for Hotel Beaumont; $3.0 million for Crockett Street; and $2.0 million for the Jefferson Theatre restoration. There is a remainder of$2.825 million which has not been committed. On March 16, 1999, representatives of the Melton YMCA made a request of Section 108 funds in the amount of$2.23 million. The Section 108 funds would be in the form of a grant and repaid with Community Development Block Grant funds. The total cost of constructing the Southend Branch Library is estimated at $1.625 million. The City plans to purchase 3-4 acres of land at the corner of Fannett and Sarah. The Council appropriated $125,000 for land acquisition in the 1999 CDBG budget. We anticipate needing another $1.5 million for construction, architectural fees, and furnishings for the building. The cost estimates are based on actual expenditures for the Willard Branch. Once the Council makes a determination of how to allocate the remaining $2.825 million, 15 day notice will be given of required public hearings which will be scheduled at the same time Council votes on funding levels for the separate projects. The notice will include the anticipated Section 108 funding amount when posted. Councilmember Bobbie Patterson asked that this item be placed on the agenda for consideration of$1.825 million being allocated for the Melton YMCA Project and $1.0 million for the Southend Branch Library. s � 2 June 1, 1999 Consider a change order to the construction contract for a new standby generator at the Water Treatment Plant The contract was awarded to Placo, Inc. by the City Council on August 11, 1998 in the amount of$487,000. The change order is in the amount of$61,691.70 and provides for the removal and replacement of outdated electrical panels, wiring and starters located in the pump house at the Water Treatment Plant at 1550 Pine. Replacement of the components will enable the pumps to automatically switch to the emergency generator in case of a power failure. Approval of this change order increases the contract amount to $548,691.70 and extends the contract completion time by 90 days. Funds are available for this expenditure in the Water Fund. A copy of the staff memorandum is attached for your review. MOW INTER-OFFICE MEMORANDUM rrimme City of Beaumont,Texas Central Services Department Date: May 27, 1999 To: Kyle Hayes,Interim City Manager From: Kirby Richard, Central Services Director Subject: Construction of Building and Installation of New Standby Generator COMMENTS Attached for your review and approval is Change Order No. 2 to the construction contract for the above referenced project. The original contract was awarded to Placo, Inc. by City Council on August 11, 1998, in the amount of $487,000. Change Order No. 2 provides for the removal and replacement of outdated electrical panels,wiring and starters located in the pump house of the Water Treatment Plant at 1550 Pine. The pump house contains all of the low and high pressure pumps used for pumping water in and out of the water treatment processing plant. The new emergency generator will provide backup electrical service should there be an interruption of power from the local utility company. Although power will be provided,the pumps will not automatically switch to the emergency power supply without manual intervention. Replacement of the outdated electrical panels,wiring and starters will enable the pumps to automatically switch to the emergency generator in case of a power failure. The cost of the change order is $61,691.70 which represents a 12.67%increase. Approval of this change order increases the contract amount to $548,691.70 and extends the contract completion time by ninety (90) days. The new contract completion date is August 30, 1999. Change Order No. 1 extended the contract's completion time by ninety-four(94)calendar days. It is recommended that Change Order No. 2 be authorized in the amount of$61,691.70 to Placo, Inc. for the removal and replacement of electrical panels,wiring and starters in the pump house at the Water Utilities Water Treatment Plant and that the contract completion date be extended by ninety(90)days or until August 30, 1999. Funds for this expenditure are available in the Water Fund. City of Beaumont CHANGE ORDER #2 PROJECT: NEW STANDBY GENERATOR BEAUMONT WATER TREATMENT PLANT BID NO. BF0798-67 OWNER: CITY OF BEAUMONT P. O. BOX 3827 BE UNIONT, TEXAS 77704 CONTRACTOR: PLACO, INC. P. O. BOX 9246 BEAUMONT, TEXAS 77709 On this the fourteenth day of May, 1999, the following changes to the Contract Documents is hereby made: Item #1 Remove all concrete, conduit and conductors between new generator building and existing manhole located at corner of existing generator building. Install new conduit at lower elevation between the manhole and new generator building. Install new conduit between manhole to interior of existing generator building. Install new breaker panel in existing generator building 120/240volt, 225A, 3 phase, MLA. Install conductors from "I" line panel to new panel in existing generator building. Re-feed with new conduit and conductors, existing panel at upper level with a 60A, 1-phase circuit from new panel. Item 92. Remove existing fuse and breaker panels at southeast corner, upper level of Pump House. Install a new panel, 225A, 3-phase, WO. Hook up all existing circuits with new materials as required. Item 93 Remove all conduit, conductors starters, panels, etc., to vacuum. pumps located at east end, lower level; install new circuits from new panel above(240V, 3ph., 30 amp. ea.)to vacuum pumps; install new starters; install new manual start switches (on/of ) on concrete column opposite existing location; remove existing switches, conduit, conductors, etc.; surface mount all new conduit. • I Building Services • 1848 Pine Street • Beaumont, Texas 77703 • (409) 880-3792 • Fax (409) 833-9332 P.O. Box 3827 • Beaumont, Texas 77704-3827 Item #4. Replace existing panel marked "B" with new breaker panel. Feed new panel fro "I" line panel. New panel to be 120/240V, 225A, 3-phase, 42 circuit, MLO. Install one (1) weatherproof outlet and four(4) light switches. Replace existing light fixtures including conduit and conductors as follows: A. Over lower level--6 ea., 40OW Metal Halite B. In front of east switch gear--fluorescent with reflectors and lenses C. Rear of east switch gear --fluorescent 2-tube, 4', with reflectors and lenses Item 45 Remove abandoned electrical panels and related items at inside southeast corner, lower level. Remove from storage building, all existing fixtures, conduit, etc. Install one (1) new circuit in new conduit from new panel above, 120V, 1 ph, 20 amp. to storage building. Install two (2), two tube fluorescent fixtures with lenses and two duplex outlets at storage building. Item#6 Replace starters, conduit and conductors on two (2) wall fans. Item 97 Remove conduit, starters, switches, etc., to vacuum pump located at west wall, lower level; install new surface mounted conduit, conductors, manual switch, starter, etc. Item#8 Remove disconnected conduit and conductors between east and west switch gear; remove manual sync. switch, remove disconnect switch. Item 99 Disconnect and remove existing panels labeled "B", "C" and "D". Install new panel, 120/240V, 225A, 3-phase, 42 circuit, MLO and reconnect all circuits to new panel. Re-locate Mobil starter (adjacent to panel "C")to "I" Line panel and complete all circuit connection. Item 410 Install new 5'-0" wide by 9'-0" long by 4" thick, concrete apron at front of new Static Transfer Switch. Dowel in to existing concrete and install expansion material and sealant at joint. All work shall be completed in accordance with DIVISION 3 -- CONCRETE of the Contract Documents. Finish shall be fight broomed to match adjoining foundation. Items #11 Previous Contract Time of two hundred, seventy-four(274) calendar days is hereby extended to three hundred, sixty-four (364) calendar days to allow adequate time to accomplish the above described items. Previous Completion Date of June 1, 1999 is hereby changed to August 30, 1999. 2 ORIGINAL CONTRACT AMOUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $487,000.00 AMOUNT OF PREVIOUS CHANGE ORDERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0.00 TOTAL AMOUNT OF THIS CHANGE ORDER . . . . . . . . . . . . . . . . . . . . . . . . . 61,691.70 ADJUSTED CONTRACT AMOUNT TO DATE . . . . . . . . . . . . . . . . . . . . . . . . . 548,691.70 PERCENTAGE OF CHANGE--THIS CHANGE ORDER . . . . . . . . . . . . . . . . . . . 12.67% PERCENTAGE OF CHANGE TO DATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12.67% ORIGINAL CONTRACT TIME . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 CALENDAR DAYS ADDITIONAL CONTRACT TIME--CHANGE ORDER#1 . . . . . . 94 CALENDAR DAYS ADDITIONAL CONTRACT TIME--THIS CHANGE ORDER . . . 90 CALENDAR DAYS ADJUSTED CONTRACT TIME TO DATE . . . . . . . . . . . . . . . . . . 364 CALENDAR DAYS APPRO BY: PLA O, C. It BUILD S VICES SUPERINTENDENT CENTRA ICES DIRE TOR WATER UT ITIES DIRECTOR CITY MANAGER 3 ! 3 June 1, 1999 Consider the purchase of an articulated wheel loader for use in the Water Reclamation Division/Water Utilities One John Deere 24,500 lb. 4-wheel drive articulated wheel loader would be purchased through the Houston-Galveston Area Council (H-GAC) in the amount of$90,463.66. The price includes an H-GAC administration fee of$1,468.42. The H-GAC contracted vendor for the wheel loader is Rush Equipment Center of Houston. Warranty service will be provided locally at the Rust Equipment Center in Beaumont. The new wheel loader will replace a 1950 model tractor loader that will be disposed of according to the City's surplus equipment policies. A copy of the staff memorandum is attached for your review. 1 INTER-OFFICE 7LJ1J MEMORANDUM M IL City of Beaumont,Texas Central Services Department Date: May 27, 1999 To: Kyle Hayes, Interim City Manager From: Kirby Richard, Central Services Director Subject: Purchase of a Articulated Wheel Loader COMMENTS Authorization is requested for the purchase of one(1)John Deere 24,500 lb. 4-wheel drive articulated wheel loader through the Houston-Galveston Area Council (H-GAC) for the Water Utilities Department, Water Reclamation Division. The tractor will be used to load the by product or sludge from the settling beds at the Water Reclamation plant. There are approximately twenty(20)settling or drying beds at the plant. Sludge is moved into the beds to dry and then removed and transported to the landfill for disposal. The tractor,equipped with a 2.5 cubic yard bucket,will be used to load the sludge onto the dump trucks for hauling. Three(3) models were demonstrated onsite for evaluation. The John Deere Model 544H performed best because of the front and rear differential providing more traction than the other units. The John Deere Model 544H is available through H-GAC. H-GAC provides government entities with contracts for the purchase of equipment. All contracted items have been competitively bid and meet all state bidding statutes. The H-GAC contracted vendor for the John Deere 4-wheel drive articulated wheel loader is Rush Equipment Center. The total price of the John Deere unit equipped with the 2.5 cubic yard bucket and an air conditioned cab is $90,463.66. This price includes an H-GAC administration fee of$1,468.42. It is recommended that the purchase of one(1)John Deere Model 544H 4-wheel drive loader be authorized through the Houston-Galveston Area Council in the amount of$90,463.66. Delivery of the unit will be in approximately ninety(90)days. Warranty service will be provided locally at the Rush Equipment Center in Beaumont. The warranty period is twelve(12)months. The new wheel loader will replace unit 5033,a 1980 John Deere tractor loader. This unit will be disposed of according to the City's surplus equipment policies. Basic Product Descriptions of John Deere Construction Equipment For H-GAC Contract "HE89-98X" Base and Optional Models Listed Series 6, [Optional Model] 155 SAE net in Gears 1-2, 170 SAE net in Gear 3, and 185 SAE net in Gears 4-8, Horsepower, 31,050 LB Motor Grader Model 770CH Articulated Frame, 60 in Circle, 14 ft moldboard, Direct Drive Power Shift Modulated sWft Transmission, All Hydraulic, 14.00 X 24 10 PR Tires, Low Profile Cab, Deluxe p�, - { - Suspension Seat, 19 ft 7 in Wheel Base, and 28 ft overall Length. Series 6, [Optional Model] 1,750 LB :Motor Grader 170 SAE net in Gears 1-2, 185 SAE net in Gear 3 3, and 200 SAE net in Gears 4-8, Horsepower. Model 1,75 772CH AWD, Articulated Frame. 60 in Circle, 14 ft moldboard, Direct Drive Power Shift Modulated shift Transmission, All Hydraulic, 14.00 X 24 10 PR Tires, Low Profile Cab, Deluxe 7L__ Suspension Seat, 19 ft 7 in Wheel Base, and 28 ft overall Length. i i Series 7, [Base Model] 24,500 LB 4-Wheel Drive Loader 130 SAE net Horsepower, 80-Degree Model 544H Articulated Frame, Hydraulic Power Steering, Two Spool Loader Control Valve, Front ;L;a$ Differential Lock Rear Standard, 114.2 in / a Wheelbase, 110.2 in Dump Clearance, 17.5X25 12 PR (L2) Tires, Close Mounted Steps, Cab With Heater, 2.5 Cu Yd Loader Bucket With B.O.C.E., Front Fenders, and 1122 LB Rear Counter Weight. i j i 3404 JAR BAR INC. DBA ROCKY OCTANE'S , P.O. BOX 59 PH. 409-860-9969 NEDERLAND, TX 77627 /� �� 8-372/1131 0010/8 8 DATE !� 100101808 PAY l �i 11I TO THE I $ j� )c' � 'I ORDER OF �' , r I �f fI-�t� DOLLARS 8 , XC18O5..6 MLu.c M W.UNITY B....—.TX 71708 109-981-7 000 a 1, /� _l 1 w FOR— ��V (.c_ F— 1i o03404ii : 113103726 : - • • 4A - SOUTHEAST Council puts of deciding how to spend remaining federal funds p � By JEORGE ZARAZUA Council members have already district Patterson represents on THE ENTERPRISE committed nearly $8.2 million of the council. Section 108 funds to such pro- Ward 1 Councilwoman •Dr. BEAUMONT - City Council jects as the Crockett Street Lulu Smith and At-Large was unable to decide Tuesday Entertainment District and the Councilwoman Becky Ames how they would tentatively renovations of Hotel Beaumont countered her proposal. divide$2.8 million remaining in and the Jefferson Theatre. "Since the library is a city- federal Section 108 funds Ward 4 Councihvoman Bob- owned property,I think that we among two projects: a fitness bie J. Patterson, who has been need to pay for that with these center and a library branch. pushing the city to distribute the funds,"Ames told the council. Instead, council members rest of the funds,said she would The city has already agreed to hold a workshop ses- like to give $1.8 million to the approved spending $175,000 in sion on June 15 to review both L.L. Melton YMCA to help pay Community Development developments and then deter- for a new gym and fitness center. Block Grant funds to purchase mine how much they would YMCA officials requested vacant land for the library. propose to spend on each one.A $2.23 million in Section 108 The new library would public hearing would have to be funds from the city in March for replace the older and smaller held 15 days afterward before the project. Spindletop Branch Library in • any money could be awarded. Patterson said the remaining the 3100 block of Avenue A and The Section 108 funds being $1 million of the $2.8 Section Euclid Avenue. distributed by the city are low- 108 funds would go toward a Both Smith and Ames pro- interest, long-term loans issued new south end library branch, posed allocating the remaining by the U.S.Department of Hous- also in the form of a grant. $1.3 million of the $2.8 million ing and Urban Development for City officials estimate it would to the L.L. MeltonYMCA. distribution to the community. cost about $1.6 million to build YMCA officials said the new City officials also can distrib- the proposed 12,000-square-foot gym and fitness center is part of ute the money as grants, repay- library at the corner of Sarah $3.1 million worth of renova- ing HUD with the city's annual Street and Fannett Road. tions and new construction allocations of Community Devel- Both the YMCA and the pro- scheduled for the building, opment Block Grant Funds. posed library branch are in the which was dedicated in 1974. •