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Home My WebLink AboutPACKET MAY 25 1999 CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS May 25, 1999 1:30 P.M. CONSENT AGENDA * Approval of minutes /SS * Confirmation of committee appointments dq /_ A) Approve the acquisition of property through the process of eminent domain for the Concord Road Improvement Project B) Approve a payment for relocation assistance related to the Concord Road Improvement Project C) Approve the location and construction of a pipeline and appurtenances for Esenjay Exploration, Inc. on property in the Christian Hillebrandt League D) Approve the purchase of a tractor for use in the Neighborhood Services Division/Clean Community Department E) Approve a pledge of collateral by Hibernia National Bank F) Approve a resolution relating to a grant application to the Texas Narcotics Control ✓ ` Program for continuation of the grant that funds the Jefferson County Narcotics Task Force G) Approve a release of collateral by Chase Bank of Texas H) Approve an agreement with Mr. Randolph J. Ney to lease property in exchange for the extended use of the Municipal Court Building's third floor vault • Consent Agenda Summary May 25, 1999 * Approval of minutes * Confirmation of committee appointments Marilyn Hebert would be appointed to the Beaumont Advisory Commission for Prevention of Child Abuse and Neglect. The term would commence May 25, 1999 and expire May 24, 2001. (Councilman Andrew P. Cokinos) Lori Falk would be appointed to the Parks and Recreation Advisory Committee. The term would commence May 25, 1999 and expire May 24, 2001. (Councilmember Becky Ames) Sina K. Nejad would be appointed to the Sister City Commission. The term would commence May 25, 1999 and expire May 24, 2001. (Councilmember Becky Ames) Mel Wright would be reappointed to the Convention and Tourism Advisory Committee. The term would commence May 25, 1999 and expire March 24, 2001. (Councilmember Becky Ames) Julia Levy would be reappointed to the Historical Landmark Commission. The term would commence May 25, 1999 and expire May 1, 2001. (Councilmember Becky Ames) Carolyn Howard would be reappointed to the Sister City Commission. The term would commence May 25, 1999 and expire February 27, 2001. (Councilmember Becky Ames) Dr. William J. Graber III would be reappointed to the Sister City Commission. The term would commence May 25, 1999 and expire April 3, 2001. (Councilmember Lulu Smith) A) Approve the acquisition of property through the process of eminent domain for the Concord Road Improvement Project Silverene Simon who owns property located at 1605 Liveoak(0.024 acre out of Lot 18, Block 28, McFaddin Heights Addition) has agreed to accept the appraised value of$25,700 for her property but after repeated attempts,has refused to sign the deed and the final papers. It will be necessary to acquire the property through the process of eminent domain. A copy of the staff memorandum is attached for your review. B) Approve a payment for relocation assistance related to the Concord Road Improvement Project Mr. J. J. Perello is being displaced as a result of the Concord Road Improvement Project and qualifies for relocation assistance. The amount of assistance includes a moving expense payment of$433 and a storage expense payment of$1,112. A copy of the staff memorandum is attached for your review. C) Approve the location and construction of a pipeline and appurtenances for Esenjay Exploration, Inc. on property in the Christian Hillebrandt League The City approved a Surface Use Agreement with Esenjay Exploration, Inc. on February 16, 1999. As part of the agreement, approval by the City of the location and construction of a pipeline or pipelines across the City's property is required. Under the terms of the agreement, Esenjay would pay the City $24,600. A copy of the staff memorandum is attached for your review. D) Approve the purchase of a tractor for use in the Neighborhood Services Division/Clean Community Department A John Deere Model 5310 tractor would be purchased from Eastex Farm & Home of Beaumont in the amount of$16,650. The tractor will be used with a flail mower for cutting embankments along the MLK Parkway. The tractor is an addition to the fleet. Funds for the purchase are available in the Solid Waste Fund. A copy of the staff memorandum is attached for your review. E) Approve a pledge of collateral by Hibernia National Bank Hibernia National Bank would like to pledge a security with a current value of $100,000 as additional collateral which will be held at the Federal Reserve Bank, Atlanta, effective May 20, 1999. A copy of the staff memorandum is attached for your review. F) Approve a resolution relating to a grant application to the Texas Narcotics Control Program for continuation of the grant that funds the Jefferson County Narcotics Task Force The Texas Narcotics Control Program(TNCP) is a department of the Criminal Justice Division of the Governor's Office. Jefferson County is the grantee for this project and the Sheriff's Department is the lead agency. The Beaumont Police Department joined the task force in June of 1993. TNCP is now requiring that all task force member agencies (City of Beaumont)who have paid personnel on a TNCP project submit resolutions from their governing body with specific language included. Information to be included in the resolution as well as information from the Commander of the Jefferson County Narcotics Task Force is attached for your review. G) Approve a release of collateral by Chase Bank of Texas Chase Bank of Texas would like to release two surety bonds as collateral on City accounts, effective May 21, 1999. All balances will transfer to Hibernia National Bank on May 20, 1999. Collateral has been pledged by Hibernia to collateralize any anticipated deposits. A copy of the staff memorandum is attached for your review. H) Approve an agreement with Mr. Randolph J. Ney to lease property in exchange for the extended use of the Municipal Court Building's third floor vault Mr. Randolph J. Ney, President of Boston Store Dry Goods Company, has requested that the city extend the use of the vault until December 31, 2004. In exchange for the vault's extended use, Mr. Ney has agreed to lease to the city, at no cost, the vacant parking lot and property west of the new Municipal Court Building. Leasing the vacant property would allow the city to expand parking for the Municipal Court Building. A copy of the staff memorandum is attached for your review. I f INTER-OFFICE MEMORANDUM City of Beaumont,Texas Engineering Division Date: May 12, 1999 To: Ray A. Riley,City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED CONCORD ROAD RIGHT-OF-WAY ACQUISITION COMMENTS The City of Beaumont is planning improvements to Concord Road from Interstate 10 to East Lucas. Phase I of the project is from Interstate 10 to St. Helena Street. There are eighteen parcels in this section. Twelve parcels have been acquired and the owners of two parcels have accepted the City's offer for the appraised value. Three of the parcels are owned by the City of Beaumont. Authorization for eminent. domain has been approved for one parcel. Phase II of the project is from St. Helena Street to the railroad tracks. There are fifty-six parcels in this section. The City owns five of these parcels. Thirty-three parcels have been acquired and three parcel owners have accepted the appraised value. Authorization for eminent domain has been approved for one parcel. Phase III of the project consists of thirty parcels and is from the railroad tracks to East Lucas Drive. Two parcels have been acquired. The owner of the parcel in Phase I listed below has agreed to accept the appraised value for her property but after repeated attempts,has refused to sign the deed and the final papers. It will be necessary to acquire the property through the process of eminent domain. Parcel No. 5: 0.024 acre out of Lot 18, Block 28,McFaddin Heights Addition (1605 Liveoak) Appraised Value: $25,700.00 Less Improvements Retained: 0.00 Total Compensation: $25,700.00 (Partial Taking) Appraisers: Bishop Real Estate Appraisers, Inc. Owner: Silverene Simon Interoffice Memo to: Ray A.Riley,City Manager Subject:Concord Road Right of Way Acquisition April 12, 1999 Page Two A plat depicting the parcel is attached. It is requested that a resolution be passed authorizing eminent domain proceedings to acquire Parcel 5, as described in the attached Exhibit"A", from Silverene Simon for the appraised value of$25,700.00 for the Concord Road Improvement Project. Tom Warner TPC. TW:JPC:ml Attachments (HD/SIMON) 8865 College SL. SUi[e 100 Schaumburg & Polk, Inc. Phone:ont'(409)5866-0341 CONSULTING ENGINEERS FAX: M9) 866-0337 City of Beaumont Concord Road Improvements Project Tract No. 5 BEING a 0.024 acre tract of land out of and a part of Lot 18 of Block 28 of the McFaddin Heights Addition which was conveyed to Silberene Simon by deed recorded on File No. 94-9415183 of the Real Property Records of Jefferson County, Texas; said 0.024 acre tract being described by metes and bounds as follows: BEGINNING at 'h inch iron rod found in the north line of Maritime Avenue and east line of Lot 10 of Block 28 of the McFaddin Heights Addition, plat of which is recorded in Volume 6, Page 196 of the Map Records of Jefferson County, Texas and being the southwest corner of said Lot 18 and the southwest corner of the herein described tract; THENCE North 03° 18' 46" West with the west line of said Lot 18 for a distance of 22.65 feet to a point for the northwest corner of the herein described tract; THENCE South 79" 25' 54" East for a distance of 94.40 feet to a point for corner of the south line of said Lot 18 and the north line of Maritime Avenue and being the east corner of the herein described tract; THENCE South 86° 41' 14" West with the north line of Maritime Avenue for a distance of 91.64 feet back to the point of beginning and containing 0.024 acres(1037.6 sq. ft.) of land. The bearings recited herein are based on Texas Plane Coordinate System, Lambert Projection, South Central Zone. All bearings, distances and acreage are surface. SUBJECT BEA ICE z ZSFRR 60nollo CONCORD ROAD P �4 r South Park IMPROVEMENTS PROJECT BRICK D Q Y Fa 0 OSP A a P 0�O Fair St PIROP03ED R MA Qd N RIGHT-OF-WAY v RDE %lp DO Pork OF PARCEL NO. 6 '�yy IAK a .or U>< FTIME `nom o! = 9 LDWELL N,P PARTIAL TAKING 10 Bab PZaharlas ark OWNERS L U J L UI IA A GLADY 3 Z GL DY SILVERENE SIMON VALD EV 1-01 4 ASFiLE .. n AS LE LONG LONG LEGEND LOCATION MAP ® SUBJECT PROPERTY N.T.S. LNE OAK STREET (so' mom.) N.T.S. FND. 314 IRON ROD—\ LOT 17 IOU_ LOT 10 1 SINGLE STORY BRICK 1 r BUILDING I x 0718'41r Ir s '� 3� E a LOT 18 ZS - t OPOSE FN O 1/2' IRON ROD R.O.W. 3 se+ti•tie ve � gals• 3 8641 14 if �, i MARITIME AVENUE (50• R.O.I.) AG-CO+3 : � ! INTER-OFFICE MEMORANDUM U._ Z — - - - City of Beaumont,Texas Engineering Division Date: May 19, 1999 To: Ray A. Riley,City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED CONCORD ROAD-RELOCATION ASSISTANCE COMMENTS The City of Beaumont is planning improvements to Concord Road from Interstate 10 to East Lucas. The project consist of 100 parcels,eight of these are owned by the City. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended ensures that persons displaced as a result of an improvement project are treated fairly,consistently, and equitably so that such persons will not suffer disportionate injuries as a result of projects designed for the benefit of the public as a whole. Owners or tenants displaced as a result of a project shall be compensated for actual moving and related expenses. Mr.J. J. Perello is being displaced as a result of the Concord Road Project and qualifies for relocation assistance. The amount of assistance includes: a moving expense payment of$433.00 and a storage expense payment of $1,112.00. It is requested that a resolution be adopted authorizing payment of$1,545.00 to Mr. J. J. Perello for relocation expenses. Tom Warner �p C TW:JPC:ml PERELLO@ c INTER-OFFICE MEMORANDUM - City of Beaumont,Texas Engineering Division Date: May 12, 1999 To: Ray A. Riley,City Manager From: Tom Warner, Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED SURFACE USE AGREEMENT CONU ENTS When the City acquired the land for the Constructed Wetlands Project(Cattail Marsh), in the Christian Hillebrandt League,the mineral rights were not a part of the sale. The owner of the minerals has entered into a lease agreement with a company to drill a well in search of oil and gas on the property. The City granted the lessee, Esenjay Exploration,Inc.,a Surface Use Agreement on February 16, 1999. The agreement allowed the company to use and maintain 2100 foot of an existing road and to construct a 500 foot board road to the 400 foot by 400 foot well site. Esenjay paid the City$10,000.00. The well has been drilled and is a producer. As part of the agreement,approval by the City of the location and construction of a pipeline or pipelines across the City's property is required. Esenjay has made a written request for approval of a pipeline for the purpose of producing oil, gas and liquid hydrocarbons in and under the captioned lands above described. Esenjay had agreed to pay the City$200.00 per rod for a pipeline easement if oil was discovered. The pipeline would be 117.25 rods @$200 per rod=$22,450.00 and$1,000.00 per acre for the production facility site and 0.46 acre for the dehydrator site, a total of 1.15 acres @ $1,000.00 = $1,150.00. The easement will be null and void at the end of the well's production. The agreement protects the City from liability. A plat depicting the proposed pipeline is attached. It is recommended that a resolution be passed approving the location and construction of a pipeline and appurtenances for the Esenjay Exploration,Inc.on property in the Christian Hillebrandt League for$24,600.00. Tom Wamer S pG Attachment ESENJAY SUBJECT i nnnneL - [racYC_ *TEMPORARY PIPELINE EASEMENT E3ENJAY EXPLORATION, INC. CHRISTIAN HILLEBRANDT LEAGUE ABSTRACT 28 1 ° ED JEFFERSON COUNTY, TEXAS --CITY 21; BEAUIIQNT' 21$3.5 ACRE YHAC'1; r PROPERTY LINE` N LEGEND LOCATION MAP N.T.S. SUBJECT PROPERTY PROPOSED - 100' x 200' ' DEHYDRATOR PROPOSED SITE - 1460' +/- N.T.S. PIPELINE DRILL PROPOSED - �o SITE 100' x 300' , PROPOSED PRODUCTION 474' PIPELINE FACILITY SITE - 9 Q - W O a C - Q- C3 U AGrrwm MRY—1 2—V'4 10 :24 RM PFM I FIC 4 0993257997 P. 02 ■ 4senjay Exploration 1 nc. Tuesday,May 11, 1999 City of Beaumont 801 Main St_- Room 200 Beaumont, Texas 77704 Re: Pipeline Easement on and across 2183.5 acres of land out of the C. Hillebrant, A- 28, Jell'crson County, Texas Dear Gladys G. Allcn, Esenjay Exploration Inc. is interested in acquiring a pipeline casement for the purlx)sc of producing Oil,Gas and Liquid Hydrocarbons in and underthe captioned lands above. Please accept the Follum ing terms as an official offer and attached location plat for the approval of your department: 1. $200.00 per Rod for the purpose of laying pipeline,as shown on attached plat; 2. 117.25 Rods a)$200.00 per rod; 523,450.00; 3. 51,000.00 per acre for 0.69 acre Production Facility Site and 0.46 acre Dehydrator Site; 1.15 acres total, $1,150.00; In accordance with the terms of the Surface Use Agreement dated February 17, 1999, it would not be necessary to execute a new agreement, only acquire approval of the surface locatinns. Please contmn and advise on this matter_ Should you have any questions or comments, please contact me at our Beaumont,Texas office at 409-832-7000 or 409-782-1525. Thank you for your cooNtation and prompt attention in this matter. irWtuvdis, Landman i 4Wn Jcrt;iWatcrSo[e..Saitrr lot;S ��SWC1vi4�.T�.u1Sa71 IS]^_;gg�•?aC� D INTER-OFFICE MEMORANDUM City of Beaumont,Texas Central Services Department Date: May 14, 1999 To: Ray A. Riley, City Manager From: Kirby Richard, Central Services Director Subject: Purchase of a Tractor COMMENTS Two(2)bids were received on Monday May 3, 1999,for the purchase of one diesel driven low center of gravity tractor for the Clean Community Department,Neighborhood Services Division. The tractor will used with a flail mower for cutting embankments along the MLK Parkway. The bids received are as follow: Vendor Location Price Eastex Farm& Home Beaumont,TX $16,650.00 Oil City Tractors, Inc. Beaumont,TX $19,480.00 It is recommended that this bid be awarded to Eastex Farm and Home in the amount of$16,650 for the purchase of one (1)John Deere Model 5310 tractor. Delivery of the tractor will be in ninety(90)days. Warranty service will be provided by Eastex Farm and Home in Beaumont. The standard warranty on the John Deere tractor is two years in lieu of the requested one year. The tractor is an addition to the fleet,therefore,no unit will be replaced. Funds for the purchase of this tractor are available in the Solid Waste Fund. E INTER-OFFICE MEMORANDUM ]Nw IL ..nr. Finance City of Beaumont, Texas Date: May 12, 1999 To: Ray Riley, City Manager From: Beverly P. Hodges, Finance Officer' Subject: Pledge of Collateral COMMENTS Hibernia National Bank would like to pledge the following security as additional collateral which will be held at the Federal Reserve Bank, Atlanta, effective May 20, 1999: Receipt# Description Current Value Market Value 31294JV47 FHLMC, 6.5% due 3/1/14 $ 100,000.00 $ 96,401.49 The City of Beaumont maintained uncollected ledger balances at Chase Bank of Texas, N.A. in the amount of $2,911,845.41 on May 11, 1999. The market value of pledged securities and FDIC coverage will now total $5,276,812.90 and is sufficient to collateralize any anticipated deposits at this time. All balances will transfer to Hibernia on May 20, 1999. +��iiiillll 1 JEFFERSON CO. SHERIFF'S DEPARTMENT BEAUMONT P.D. PORT ARTHUR P.D. NEDERLAND P.D. JEFFERSON CO. DISTRICT ATTORNEY PORT NECHES P.D. •GROVES P.D. •ORANGE CO.SHERIFF'S DEPARTMENT MEMORANDUM April 27, 1999 TO: Chief Tom Scofield, Beaumont Police Department FROM: Deputy Chief Ron Hobbs, Commander, JCNTF RE: Resolution for TNCP TNCP is now requiring that all task force member agencies who have paid personnel on a TNCP project to submit resolutions from their governing body. The following language is required and must be included in the resolution. In the event of loss or misuse of Criminal Justice Division funds, the City of Beaumont assures that these funds will be returned to the Criminal Justice Division in full. Please also include in the resolution the following statement. The City of Beaumont commits to provide the matching funds necessary to comply with grant conditions. I have attached with this memo, the relevant page from the Governor's Criminal Justice Plan For Texas and a copy of the Jefferson County resolution for your examination. Please give me a call at 842-2728 if you have any questions regarding this matter. P.O.Box 3522, Beaumont,Texas 77704 (409)842-2728-Beaumont • (409) 722-7763-Mid-County •(409)882-7962-Orange County 05/19/1999 13:54 409-8423117 NARCOTICS TASK FORCE PAGE 02 ik JEFFER50N CO.SHERIkF's DEPARTMENT • BEAUMONT P.D • PORT ARTHUR F.D. • NwERLAND P.D. • JEFFERSON Co.Di5TR1cT ATTORNEY PORT NEcros P.D. •GRovEs P.D. MEMORANDUM May 19, 1999 TO: Kyle Hayes, Administrative Assistant to the City Manager FROM: Deputy Chief Ron Hobbs, Commander,Narcotics Task Force RE: City Council Resolution for TNCP Grant Regarding the resolution from city council for the task force grant. The Jefferson County Narcotics Task Force is funded by a federal grant administered by the Texas Narcotics Control Program,a department of the Criminal Justice Division of the Governor's Office. Jefferson County is the grantee for this project and the Sheriff's Department is the lead agency. Our task force is entering its 10 year. The Beaumont Police Department joined the task force in June, 1993. The Beaumont Police Department has 4 task force officers whose salary is paid primarily by this grant. The grant requires a 25%cash match. There is not a decreasing funding ratio on this project. It has always been a 75/25 cash match. The way that our project is set up is as follows: Each member agency is reimbursed 75%of the personnel costs(salary&benefits)for their officers assigned to the task force. The member departments,which include every police department in Jefferson County and the sheriff s department each budget the remaining 25%of the personnel costs. For the City of Beaumont, this cost for fiscal year 1999.2000 is approximately$50,440. The other expenses relating to operation of the task force include,rent,drug testing, supplies,confidential funds, vehicles, equipment, etc. averages approximately S 250,000 per year. The remainder of the matching funds needed is paid from project income(asset forfeitures). The task force operates from 2 offices. The Beaumont office is shared with Beaumont P.D. narcotics and vice. As you may know, the task force pays S 2,000 per month of the, lease on this building. The south county office is located in donated office space at the Jefferson County Airport. This project is very successful. Out of 47 TNCP task forces across Texas,our project has ranked 1,2 and 3 in the past 3 years. If you have any further questions for me,or if you would like me to attend the city council meeting to answer any questions,please call me at 842-2728. Q"""1 W-A'— P.Q.BOX 3522.ftaumont.Texas 77704 • (409)842-2728-Beaumont • (409)722-7763-md-County CRIMINAL JUSTICE PLAN FOR TEXAS All required attachments and the circumstances under which an applicant must submit them are below. Forms for most required attachments are in the CJD Forms packet,which is a part of the CJD Application Kit. Some required attachments do not have accompanying forms. In these cases, the explanations below include a complete description of the require- ments. All Applications Unless otherwise indicated, every application for CJD funds must include: ❑ Resolution Applicants must include with each local application a resolution from the governing body, for example the city council, county commissioners' court,school board,or board of directors. This resolution must authorize submission of the application to CJD and clearly identify the project for which funding is requested. The resolution must also include: • a commitment for cash match,if applicable. If the applicant is not providing all of the matching funds,then the other participating entities who are providing portions of any cash match must also submit resolutions. • an authorization to designate an authorized official,if the entity wished to empower a person who is not the chief executive officer to accept,reject,or alter a grant. • a statement that in the event of loss or misuse of CJD funds,the governing body assures that the funds will be returned to CJD in full. For nonprofit organizations,this statement must assure CJD that the governing body will secure a fidelity bond covering the full amount of CJD funds upon acceptance of any grant award, if such a bond has not already been purchased and a copy provided in the grant application. See Bonding and Insurance,page 53• ❑ Texas Review and Comment System (TRACS)—This system provides opportunities for state and local officials to review and comment on applications affecting their jurisdictions prior to final funding action.The only applications exempted from this policy are those under the Crime Stoppers Assistance Fund. All others must submit a copy of their application for TRACS review. • Applicants for local projects meet this requirement automatically when the submit their applications to the appropriate regional council of governments.Any applicant that receives a favorable comment in a TRACS review is not guaranteed that their application will be prioritized by the COG or that CJD will fund the application. A favorable comment only means that the application is not in opposition to regional or state priorities; such a comment is not a funding recommendation. • Applicants for statewide projects must meet this requirement by submitting a copy of the application to the state single point of contact, Mr. Tom Adams,Governor's Office of Budget and Planning,Post Office Box 12428,Austin,Texas 78711. This copy must be submitted for TRACS review either before or at the same time as the application is submitted to CJD. ❑ Map of Service Area—If the service area of a proposed local or regional application is not an entire city or county or group of entire cities and counties,then applications must submit a map that shows the service area. This map should indicate specifically where the boundaries of the target area are within the city,county,or group of cities and counties.This map should not exceed 8.5" x 11". ❑ Independent Annual Audit Certification—This form is found in the CJD Forms Packet. Nonprofit Organizations Every application submitted by a non profit organization must include: ❑ Tax Exempt and Nonprofit Information—This form is found in the CJD Forms Packet. ❑ Board Member List—A list of the applying nonprofit agency's board members with their phone numbers, addresses, agency names, and titles. ❑ Copy of Fidelity Bond—All nonprofit agencies applying for continuation funds from CJD must include a copy of a fidelity bond indemnifying CJD against the theft,loss,or misuse of the entire amount of grant funds. New nonprofit applicants may submit a copy of a bond after a grant award,but should do so immediately as CJD will withhold funds until a bond is received. See Bonding and Insurance,page 53• 37 4Q,,gON O G O COUNTY OF JEFFERSON STATE OF TEXAS * ' ; rEZAs BE IT REMEMBERED at a meeting of Commissioners' Court of Jefferson County, Texas, held on the 4th Commissioner ofoJanuary, Precinct 1999, on motion made by Mart L Doningue Commissioner of No. 2 , and seconded by Waymon D gal��nrt , Precinct No. 3 , the following Resolution was adopted: WHEREAS, the Sheriff of Jefferson County has prepared a grant application to the Texas Narcotics Control Program for continuation of the grant that funds the Narcotics Task Force; and WHEREAS, the application proposes to continue the cooperative multi-jurisdictional Narcotics Task Force with the Police Departments in Beaumont, Port Arthur, Nederland, Groves and Port Neches, and the Sheriff's Department in Orange County; and WHEREAS, the federal funds available under the provisions of the National Anti-Drug Abuse Act of 1988 are being administered and disbursed pursuant to a statewide strategy developed by the Criminal Justice Division of the Governor's Office, and the application by the Jefferson County Sheriff's Department would be an appropriate expenditure of said funds in response to the statewide strategy and needs of the affected communities, to address the illegal drug trafficking activities therein. Jefferson County pledges to operate this Narcotics Task Force and the use of this equipment in accordance with Criminal Justice Division and Texas Narcotics Control Program rules and regulations and affirms that in the event of loss or misuse of Criminal Justice Division funds, Jefferson County assures that these funds will be returned to the Criminal Justice Division in full. NOW, THEREFORE BE IT RESOLVED, that the Commissioners' Court of Jefferson County, Texas, in a regular meeting duly convened and acting in its capacity as the governing body of Jefferson County, supports and endorses the application of the Jefferson County Sheriff's Department to apply for grant funds from the Texas Narcotics Control Program, as administered by the Criminal Justice Division, Office of the Governor, to continue funding for the Task matchinanfundstnecessarycto comply Force the SIGNED this. 4th day of January, 1999. GE CA R. GRIFFI , J . County Jud4HL14!ARK e i' I R WA N D. COMMISSIONER JIMMIE COKINOS Precinct No. 1 Precinct No. 3 COMMISSIO ER RK L. DOMINGUE OMMISSIONER ED C. MOORE Precinct No. 2 Precinct No. 4 G INTER-OFFICE MEMORANDUM Finance City of Beaumont, Texas Date: May 20, 1999 To: Ray Riley, City Manager From: Beverly P. Hodges, Finance Officer/61-- Subject: Release of Collateral COMMENTS Chase Bank of Texas would like to release the following surety bonds as collateral on City accounts, effective May 21, 1999: Receipt# Description Current Value Market Value 1066 MBIA Certificate of Insurance $5,500,000.00 $5,500,000.00 1178 MBIA Certificate of Insurance 840,000.00 840,000.00 $6,340,000.00 $6,340,000.00 All balances will transfer to Hibernia National Bank on May 20, 1999. Collateral has been pledged by Hibernia to collateralize any anticipated deposits. H INTER-OFFICE MEMORANDUM City of Beaumont,Texas Central Services Department Date: May 20, 1999 To: Ray A. Riley, City Manager From: Kirby Richard, Central Services Director Subject: Lease Agreement New Municipal Court Vault COMMENTS In May 1996, City Council authorized the purchase of the old White House Building, located at 720 Orleans Street, from the Boston Store Dry Goods Company (BSDGC). A five-year financing arrangement was negotiated for the $126,000 purchase cost with payment due by June 1,2001. As part of the negotiated sale,the city granted the previous owner access to and a license to use a storage vault located on the building's third floor. Covenants in the deed of sale provide the right of ingress and egress into the building and the authority to continue use of the third floor vault for air-conditioned storage until the financing agreement's termination date. Mr. Randolph J.Ney,President of Boston Store Dry Goods Company,has requested that the city extend the use of the vault until December 31,2004. In exchange for the vault's extended use,Mr.Ney has agreed to lease to the city, at no cost,the vacant parking lot and property west of the new Municipal Court Building. The property is referred to as Lots 404 through 408 inclusive,Lots 410 and 411,and Lots 413 through 415 inclusive,of Block 57 of the Beaumont Townsite Subdivision,790-796 Park Street(Exhibit`A'). Leasing the vacant property would allow the city to expand parking for the Municipal Court Building. The term of the proposed lease,substantially in the form of Exhibit`B', is from the date of execution until December 31, 2004. Upon termination, the property will revert back to the owner. Also, the lease provides for the city to maintain the property and accept any liability associated its use. BSDGC will continue to be responsible for the payment of property taxes. Therefore, it is recommended that the City Council authorize the City Manager to execute an agreement with Mr. Randolph J.Ney to lease property known as Lots 404 through 408 inclusive,Lots 410 and 411,and Lots 413 through 415 inclusive,of Block 57 of the Beaumont Townsite Subdivision,790-796 Park Street,in exchange for the extended use of the Municipal Court Building's third floor vault until December 31,2004. If any additional information is required,please call. 6 N4001, tS c w ' ° •1� 6� •{ •ee �t ° e o 10 4p • 9 , �e° ♦o ,� b° �I lop 4p A olb lip s . � ` • 4 OR e ♦ b 4p o e 41 .o, 1�° o 'moo t•► re ° '� r o o� FP loop lb � e b o • �P o 4 e o `,per `moo ••1 o '♦1 b� 4p t•• d' .p • 4' s° f ,P ti � � � •s t �,� bo O � •jb ` 0 MUBIT 'B' STATE OF TEXAS § COUNTY OF JEFFERSON § LEASE WHEREAS, Randolph J. Ney and the Boston Store Dry Goods Company, a Delaware corporation (Ney), in a deed dated June 1, 1996, sold certain property to the City of Beaumont, Texas (City), by special warranty deed, said deed attached hereto as Exhibit "A" and made a part hereof for all purposes; and WHEREAS, Ney, in said deed, retained a right of ingress and egress, access to and a license to use a vault on the third floor of the building located on the property transferred in said deed, said right to use the vault will expire June 1, 2001; and WHEREAS, Ney desires to extend their use of said vault until December 31, 2004; and in consideration thereof agrees through the Ney S-Trust(Lessor)to lease to City (Lessee) Lots 404 through 408 inclusive, Lots 410 and 411, and Lots 413 through 415 inclusive of Block 57 of the Beaumont Townsite Subdivision, 790-796 Park Street (Premises). IN WITNESS THEREOF, the parties agree as follows: 1. Lessor hereby leases the Premises to Lessee and Lessee hereby agrees to accept said lease. 2. The term of this lease is from the date of its execution until December 31, 2004. 3. As consideration for this lease, Lessee agrees to allow Ney a continued use of the vault area on the third floor of the former White House building now known as the Municipal Court Building located at 720 Orleans Street, Beaumont, Texas. P 9 4. Ney's access and use of the vault will be under the same terms and conditions as set out for the Grantor in Exhibit 'A" except access to the vault area on the third floor of the former White House building is limited to those days and hours that the Municipal Court is open to the public. 5. Lessee will be responsible for all maintenance of the Premises and any liability associated with the use of the Premises. 6. Lessor hereby grants to Lessee the right of first refusal on the sale of any or all portion(s) of the Premises. If, during the term of this lease, Lessor desires to sell so much of the Premises, that in the opinion of Lessee the effective use of the parking lot is affected, and Lessee elects not to exercise its option, such portion of the Premises may be sold by Lessor upon the condition that Lessor ceases to use the vault and remove all of its property from Grantee/Lessee's building effective upon the date of sale of the Premises. If the proposed sale, in the opinion of Lessee, does not unduly affect the use of the parking lot, Lessor may sell the property without affecting this lease. 7. Lessor shall be responsible for the payment of all taxes associated with the Premises. Lessee may make any improvements deemed necessary by Lessee, including removal of existing fences or structures on the Premises. Upon any termination of this lease, Lessee shall have the right, at its option, to remove all improvements made by Lessee from the Premises. - 2 - EXECUTED this day of ' 1999. CITY OF BEAUMONT By: NEY S-TRUST By: - 3 - I CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS May 25, 1999 1:30 P.M. BARBARA LIMING CITY CLERK AGENDA CITY CLERK'S OFFICE OPENING • Invocation Pledge Roll Call • Presentations and Recognition • Public Comment: Persons may speak on scheduled agenda items (excluding 2 and 3) • Consent Agenda GENERAL BUSINESS 1. Conduct an election of Mayor Pro Tempore 2. Consider a request for a zone change from LI (Light Industrial) to RM-H 7 (Residential Multiple Family Dwelling-Highest Density) District for property located at 5755 and 5775 Erie Street 3. Consider a request for a zone change from RS (Residential Single Family Dwelling) 1 9 y to RM-M (Residential Multiple Family Dwelling-Medium Density) District for an 11.379 acre tract located west of Major Drive 6 ' 4. Consider contracts for the construction of a Parks Operation Facility 5. Consider a contract to repair the Julie Rogers Theatre facade 6. Consider a contract for the Summer Food Service Program sponsored by the Parks �a and Recreation Department / er' 7. Consider a contract with BUILD, Inc. related to a development plan for the Gilbert l to Cultural Arts Center f' 8. Consider an allocation of$15,000 to Some Other Place for equipment, furniture f and appliances related to their new facility ^� 9. Consider approving the purchase of an asphalt pothole patch truck for use in the Public Works Department, Streets and Drainage Division 10. Consider the appointment of an Interim City Manager � a_ COMMENTS * Councilmembers comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Executive Session in accordance with Section 551.071 of the Government Code to discuss contemplated or pending litigation: Janie Talmore v. City of Beaumont Freddie Gatlin, et al v. David Roubein, et al Hospital Fee Guideline, State Office of Administrative Hearings SOAH Docket 453-99-0533 Subrogation Claim of City of Beaumont - RE: Mary Leger Eugene Sam, Jr. dba Tillman's Bar-B-Q * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Manager Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 May 25, 1999 Conduct an election of Mayor Pro Tempore The City Council shall elect one of its members as Mayor Pro Tempore for a one (1) year term. The Mayor Pro Tempore shall perform the duties of the Mayor in case of the absence or inability of the Mayor to perform the duties of the office, and, if a vacancy occurs, shall become Mayor for the unexpired term. If the Mayor Pro Tempore is unwilling to assume the duties of Mayor in the event of a vacancy in that office, then the City Council shall appoint a Mayor Pro Tempore from its membership. Z May 25, 1999 Consider a request for a zone change from LI (Light Industrial) to RM-H (Residential Multiple Family Dwelling-Highest Density) District for property located at 5755 and 5775 Erie Street Mark Whiteley and Associates, Inc., consulting engineers, are representing three property owners who own land on the east side of Erie about ''/2 a mile south of Cardinal Drive. This property is divided into two tracts and was zoned as LI in the 1960's after Cardinal Drive was constructed. The 1981 Zoning Ordinance prohibits single family homes in the district. The owners are trying to sell the property for residential purposes. At a Joint Public Hearing held May 17, 1999, the Planning Commission recommended approval of the zone change request. A copy of the staff report is attached for your review. INTER-OFFICE MEMORANDUM A City of Beaumont,Texas Planning Division Date: May 18, 1999 To: Ray A. Riley, City Manager From. Stephen C. Richardson, Planning Direc to r .�4 A," Subject: AGENDA ITINERARY FOR MAY 25, 1999 -REQUEST FOR A ZONE CHANGE FROM LI DWELLING- HIGHEST ENSITY) DISTRICT FOR THE�PROPERTY AT 5755 AND FAMILY 775 ERIE STREET. COMARNTS City Council is asked to consider a request for a zone change from LI (Light Industrial) to RM-H (Residential Multiple Family Dwelling-Highest Density) District for the property at 5755 and 5775 Erie Street. Mark Whiteley and Associates, Inc., consulting engineers, are representing three property owners who own land ion the east side of Erie about lh mile south of Cardinal Drive. This property is divided into two tracts(Lot 3/2.346 acres and Lot 5/3.59 acres) and was zoned as LI in the 1960's after Cardinal Drive was constructed. The 1981 Zoning Ordinance prohibits single family homes in the district. Owners are trying to sell property for residential purposes. Land in this immediate vicinity is used for residential purposes or are vacant and wooded tracts. Industrial uses exist to the north closer to Cardinal Drive. Fifteen notices were mailed to property owners within 200 feet of the subject property. No responses in favor or in opposition were returned. Three people spoke in favor at the hearing. This request was deferred at last month's Joint Public Hearing. There was concern expressed by a nearby property owner that there was inadequate sewer capacity along Erie Street. City staff contacted S. A. Webb, Director of Water Utilities, and he said that sewer capacity was more than adequate for the proposed uses. At a Joint Public Hearing held May 17, 1999, the Planning Commission voted 6:0 to approve the zone change request from LI to RM-H for 5755 and 5775 Erie Street as requested in File 1446-Z. Exhibits are attached. 1�Vltlll FILE 1446-Z: Zone change request from LI (Light Industrial) to RM-H (Residential Multiple Family -Hlgh Density) - Location: Lots 3 & 5, Tract 134, Plat B-20, Gladys City Oil & Gas Mfg. Co. SCALE Subdivision, J.A. Veatch. 1•=iao .applicant: Mark Whiteley & Assoc. ZONE. -CHANGE I E UES Q T LOCATION PEN .?so iss f a w ti -Jeo v ♦ : .. • y Aa EXISTING SINGLE L 4 Sv�•S FAMILY RESIDENCE y CORP. UMff5 L O LNVA CANAL ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 30 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED LI (LIGHT INDUSTRIAL) DISTRICT TO RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING-HIGHEST DENSITY) DISTRICT FOR PROPERTY LOCATED AT 5755 AND 5775 ERIE STREET, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 30 of the Code of Ordinances of Beaumont, Texas, and in particular the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of Beaumont, referred to in Section 30-56 thereof, is hereby amended by changing the zoning of property presently zoned as LI (Light Industrial) District to RM-H (Residential Multiple Family Dwelling-Highest Density) District for property located at 5755 and 5775 Erie Street, Lot 3 (2.346 acres) and Lot 5 (3.59 acres), Tract 134, Tax Plat B-20, Gladys City Oil and Gas Manufacturing Company Subdivision, J. A. Veatch Survey, AB-55, Jefferson County, Texas, in the City of Beaumont, total of 5.936 acres. Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont on this the day of 11999. - Mayor - - • W.... ... YI �L ...y...-.• •••• •• u� �r..,; .� 1.1./YJN X411 tV lt:t 1-1J `L\CJY x.11♦ Ya Multiple Family - Hlgh Density) - Location: Lots 3 & 5, Tract 134, Plat B-20, Gladys City Oil & Gas Mfg. Co. Subdivision, J.A. Veatch. SCALE .applicant: Mark Whiteley & Assoc. ZONE. CHANGE KE VEST LOCATION �-- � .•, W Q IJtN L^ JS0 IJ�t Q w ti :s�o v so ' y :j L1 EXISTING SINGLE v FAMII,Y xESmENCE 4 L S .N CORP. UMfTS O E LNVA CANAL ti .. 3 May 25, 1999 Consider a request for a zone change from RS (Residential Single Family Dwelling) to RM-M (Residential Multiple Family Dwelling-Medium Density) District for an 11.379 acre tract located west of Major Drive Mr. Vic Marino has plans to build one-story townhomes on the subject property. At a Joint Public Hearing held May 17, 1999, the Planning Commission recommended approval of the zone change request. A copy of the staff report is attached for your review. Cj IP INTE R-OFFICE MEMORANDUM m City of Beaumont,Texas Planning Division Date: May 18, 1999 To: Ray A. Riley, City Manager From: Stephen C. Richardson, Planning Director Subject: AGENDA ITINERARY FOR MAY 25, 1999 - REQUEST FOR A ZONE CHANGE FROM RS (RESIDENTIAL SINGLE FAMILY DWELLING) TO RM-M (RESIDENTIAL MULTIPLE FAMILY DWELLING-MEDIUM DENSITY) DISTRICT FOR AN 11.379 ACRE TRACT LOCATED WEST OF MAJOR DRIVE. COMMENTS City Council is asked to consider a request for a zone change from RS (Residential Single Family Dwelling)to RM- M (Residential Multiple Family Dwelling-Medium Density) District for an 11.379 acre tract located west of Major Drive. Mr.Vic Marino has plans to build one-story townhomes on a tract of land which abuts the east property line of the Westbrook High School property. The tract is 417'wide by 1185' long. Major Drive lies about 700' east. The developer also has proposed to develop a 500'wide x 700' deep tract of land between the subject tract and Major Drive into a single family subdivision. There are some existing single family homes on large acreage tracts along Major Drive,but most of the land between the highway and the high school is vacant or wooded land. The Evangeline West Subdivision is to the north. The RM-M district allows a maximum density of 18 units per acre. Fourteen notices were mailed to property owners within 200 feet of the subject property. No responses in favor or in opposition were returned. At a Joint Public Hearing held May 17, 1999, the Planning Commission voted 6:0 to approve the zone change request from RS to RM-M for an 11.379 acre tract in the A. Huston Survey as requested in File 1453-Z. Exhibits are attached. P. D. FILE 1453-Z: Request to rezone 11.379 acres in the A. Huston (Houston) Survey NORTH from RS (Residential Single Family Dwelling) to RM-M(Residential Multiple Family Dwelling -Medium Density). Applicant: Faust Engineering for MARINO Investments, B. E. SLOANE, et al. SCALE 1'"1200' -14 77 to � N ... •. � . . six ;• � '\. �+ , af/9 • /7 /6 13 • �tl?J r ;!� of �: .'^ ; 'fill' �t. 42M /�T fi fGa.• /S]63 son ;led.` . •• f.. �: :;/. ter. e CO- G�5 y EE Ld H 0 �s +e 0 /s cc ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 30 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE FAMILY DWELLING) DISTRICT TO RM-M (RESIDENTIAL MULTIPLE FAMILY DWELLING-MEDIUM DENSITY) DISTRICT FOR AN 11.379 ACRE TRACT LOCATED WEST OF MAJOR DRIVE, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 30 of the Code of Ordinances of Beaumont, Texas, and in particular the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of Beaumont, referred to in Section 30-513 thereof, is hereby amended by changing the zoning of property presently zoned RS (Residential Single Family Dwelling) District to RM- M (Residential Multiple Family Dwelling-Medium Density) District for an 11.379 acre tract located west of Major Drive, Beaumont, Jefferson County, Texas, as described below and shown on Exhibit "A" attached hereto and made a part hereof for all purposes, and the official zoning map of the City of Beaumont is hereby amended to reflect such changes. THAT certain 11.379 acre tract out of the A. Huston Survey, Jefferson County, Texas, and being out of a 27.161 acre tract conveyed to G. F. Stagg as recorded in Volume 532, Page 488 of the Jefferson County Deed Records; said 11.379 acre tract being more particularly described by metes and bounds as follows: • COMMENCING at a concrete monument found in the west line of Major Drive at the intersection of the north line of a 9.98 acre tract conveyed to B. E. Stone as recorded in volume 918, page 535 of the Jefferson County Deed Records; THENCE North 89° 49' 02" West (Called North 89 057'00" West) along the said north line of the 9.98 acre tract, a distance of 694.45 feet to a point for comer in the east line of the said 11.379 acre tract and being the POINT OF BEGINNING; THENCE South, a distance of 456.00 feet to a point on the south line of the said Stone tract for the southeast corner of the said 11.379 acre tract; THENCE North 89° 49' 02" West (called North 890 57' 00" West) along the south line of the said Stone tract, a distance of 419.25 feet to a point for the southwest comer of the said Stone tract and the southwest corner of the said 11.379 acres tract; THENCE North 000 07' 03" East along the west line of the said Stone tract and the west line of the said 27.161 acre tract, a distance of 1185.99 feet to the northwest corner of the said 27.161 acre tract and the northwest corner of the said 11.379 acre tract; THENCE South 890 44' 27" East (called South 890 54' 00" East) along the north line of the said 27.161 acre tract, a distance of 416.82 feet (called 415.50') to the northeast corner of the said 11.379 acre tract; THENCE South (called South), a distance of 729.44' to the POINT OF BEGINNING and containing 11.379 acres of land, more or less. • Section 2. That, in all other respects, the use of the property hereinabove described shall be subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. Section 3. That if any section, subsection, sentence, clause of phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont on this the day of 1999. - Mayor - °. D, FILE 1453.7,: Request to rezone 11.379 acres in the A. Huston (Houston) Survey NORTH from RS (Residential Single Family Dwelling) to RM-M(Residentlal Multiple Family Dwelling - Medium Density). Applicant: Faust Engineering for MARINO Investments, B. E. SLOANE, et al. SCALE _ 1" 200' Tel, It H " \ :I �Ir� s is • ,• y :�� vtM so � �: !JO' M /7 /6 t: 56. . 11 •�+ It l7 ee'. foe •t�' / 1 f<«' �� S S10?.' 101363 ��Q OOV I y �,. • ��• •ice � .. . C Ld W t. - 0 a 1 0 L/6 e i 34 '1 � a h 4 May 25, 1999 Consider contracts for the construction of a Parks Operation Facility The facility will be located south of the Water Utilities Complex at 1370 Langham Road. The prefabricated metal building, consisting of$20,000 square feet, will include office space, a warehouse and 12,000 square feet of covered parking for Parks equipment. Also, a chemical storage building containing 800 square feet and a vehicle wash facility will be constructed on the site. The contract for the construction of the Parks Operation facility would be with SeTEX Construction Corporation of Beaumont in the amount of$404,000. The contract for the concrete paving project would be with Treyco Contractors, Inc. of Beaumont in the amount of$127,777. Funds for this project are available in the General Improvements Fund. A copy of the staff memorandum is attached for your review. INTER-OFFICE MEMORANDUM City of Beaumont,Texas Central Services Department Date: May 14, 1999 To: Ray A. Riley,City Manager From: Kirby Richard,Central Services Director Vt---4 Subject: Construction of Parks Operation Facility COMMENTS Bids were received on Monday,May 10, 1999,for the construction of a new Parks Operations Center. A total of nine (9)firms submitted bids for the construction of the building and thirteen(13) firms for the construction of the driveway and parking lots at the facility. The facility will be located south of the Water Utilities Complex at 1370 Langham Road. The prefabricated metal building,consisting of 20,000 square feet,will include office space, a warehouse and 12,000 square feet of covered parking for Parks equipment. Also, a chemical storage building containing 800 square feet and a vehicle wash facility will be constructed on the site. Currently,the forty-seven(47)Parks Operation employees are located at two different sites. The administrative offices are located at 1870 Louisiana and the operations center is located behind the Water Production Plant on Pine Street. The construction of this facility will provide the Parks Operation Division with one location for storing equipment and supplies,repairing equipment and dispatching work crews. The bids received for the construction of the facility ranged from $404,000 to $500,000. The bids received for the concrete paving ranged in price from$127,777 to$303,988. SeTEX Construction Corporation submitted the low bid for the construction of the Parks Operation Center and Treyco Contractors, Inc. submitted the low bid for the concrete paving. All of the bids received are itemized on the attached page. It is recommended that the City Manager be authorized to execute a contract with SeTEX Construction Corporation in the amount of$404,000 for the construction of the Parks Operation facility and with Treyco Contractors, Inc. in the amount of$127,777 for the concrete paving project. An add or deduct rate of$22.00 per square yard for additional concrete paving and$8.00 per cubic yard for fill sand is also included in the bid submitted by Treyco Contractors,Inc. Clearing of the property and preliminary site work has been performed by City forces. Building construction is tentatively scheduled to begin June 15, 1999. Construction of the paved areas cannot begin until the construction contractor has completed all building foundation work and has erected the metal building. This was discussed with all of the contractors at the mandatory pre-bid held April 26. Total completion time should be in 200 days or by December 1999. A site and floor plan of the facility are also attached for your review. To comply with the City's Minority Business Enterprise goals, SeTEX Construction Corporation plans to subcontract at least 10%of the work to minority business enterprises. Treyco,Inc. is certified with the City as a minority business enterprise. Funds for this project are available in the General Improvements Fund. Bid Tabulation Parks Operation Facility May 14, 1999 CONSTRUCTION OF PARKS OPERATION FACILITY Company Location Construction Cost Estimated Completion Time SeTEX Construction Corporation Beaumont, TX $404,000.00 200 Cleveco Lumberton, TX $419,000.00 300 4-Star Construction Beaumont, TX $420,336.00 210 N & T Construction Orange, TX $424,000.00 210 Daniels Building& Construction Beaumont, TX $439,000.00 200 Swain Company Beaumont, TX $440,645.00 160 Neild Construction/Dev. Corp. Beaumont, TX $455,500.00 175 Allco, Inc. Beaumont, TX $462,500.00 180 L& L General Contractors, Inc. Beaumont, TX $500,000.00 180 CONSTRUCTION OF DRIVEWAYS, PARKING LOTS AND PAVED AREAS Company Location Construction Cost Estimated Completion Time Treyco Contractors, Inc. Beaumont, TX $127,777.00 60 Triangle Paving, Inc. Beaumont,TX $129,100.00 90 Salenga Construction, Inc. Beaumont, TX $131,385.20 90 Brystar Contracting, Inc. Beaumont, TX $151,800.00 90 Daniels Building& Construction Beaumont, TX $166,592.00 80 Apac-Texas, Inc. Beaumont, TX $167,970.00 90 Cleveco Lumberton, TX $170,000.00 90 SeTEX Construction Corporation Beaumont, TX $175,000.00 90 4-Star Construction Beaumont, TX $181,736.00 100 W. B. Construction, Inc. Beaumont,TX $203,000.00 120 Allco, Inc. Beaumont, TX $211,429.00 60 Duphil, Inc. Orange,TX $233,684.00 60 L& L General Contractors,Inc. Beaumont,TX $303,988.00 150 50' PIPELINE K.O U 711 I - �� la 1�� 1. ♦' � 1 j I O I / u.J 4/�I+..Vi.„n►... M-4 Ma%-,A_5Iw.s .. 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LZ ><. a•J I I � �i I �� 1 l � T �O �© ® --M""'e'r�.tiww.rwr.r... � ' 1 Ll ' ' 1__i L_� ,,..,a 0 •wr. a.,.. u..G '� ♦ aar.dn.a♦�.}.�nrl �LnJ.r.rw–...w� O I1�J � O (E) LDL .wJar.W.a qua v I 1 Yd rJ av m�J V J ♦ EM1 k � rL— AW N faa.h.w +' GN-r Oa.wt w t/n!M � wr f � I I t - Jill rn �SfSjiESAfE , mqT << i :rt tcr�: rt:tL 5 May 25, 1999 Consider a contract to repair the Julie Rogers Theatre facade The contract would be with Moore's Waterproofing of Orange in the amount of$176,681 for furnishing all labor, materials, supplies and equipment necessary for repairing the Julie Rogers Theatre facade. Due to previously scheduled events, work will not commence until after June 14 and should be completed in 120 days. Funds for this project are available in the Capital Reserve Fund. A copy of the staff report is attached for your review. • '��" INTER-OFFICE MEMORANDUM K, City of Beaumont,Texas Central Services Department Date: May 19, 1999 To: Ray A. Riley,City Manager From: Kirby Richard, Central Services Director Subject: Repairs to Julie Rogers Theatre Facade COMMENTS Three (3)bids were received on Monday, May 17, 1999,for furnishing all labor,materials, supplies and equipment to repair the Julie Rogers Theatre facade. Repairs to the west side exterior include cleaning and repainting windows, removing cast stone panels and applying a membrane waterproofing product,replacing chipped or broken cast stone panels, removing and replacing deteriorated portico soffit, installing new steel angle joist supports, tuck pointing fractures in columns and bricks, and applying a sealant to west exterior of the building. In 1996,the building underwent a major renovation to stabilize the foundation. Prior to the foundation stabilization, severe damage occurred to the front or west side of the building. Repairs to the facade were postponed until stabilization of the foundation could be verified. Monitoring devices and the City's contracted structural engineer have determined that only minimal movement has occurred since the stabilization project was completed. The damage to the west exterior includes large fractures in the sand stone panels,separation of the portico steel joist supports from the building,deterioration of lintels or steel supports at the floor level,fractures in the columns and water damage to the portico soffits. The bids received are as follow: Contractor Price Completion Time Moore's Waterproofing $176,681 120 days Orange,TX Daniels Building& Construction,Inc. $324,000 120 days Beaumont, TX SeTEX Construction Corporation $400,000 150 days Beaumont,TX Repairs to Julie Rogers Facade May 19, 1999 Page 2 It is recommended that the City Manager be authorized to execute an agreement with Moore's Waterproofing in the amount of$176,681 for famishing all labor,materials,supplies and equipment necessary for repairing the Julie Rogers Theatre facade. Due to previously scheduled events,work will not commence until after June 14 and should be completed in 120 days. During the construction period, side entrances will be used for theatre events. Moore's Waterproofing recently completed a contract for cleaning,repairing and applying a sealant to the exterior of the new Municipal Court Building. Moore's Waterproofing will comply with the City's Minority Business Enterprise policy. Funds for this project are available in the Capital Reserve Fund. Architectural drawings of the Theatre, detailing the work to be performed, are attached. 1111M II!l ,- iM�■Id"'ali��[.Irr�llll■�:111�)rC�)�1,Vu�G - -- --- --- --- --- -- -=- .i,iu1 S� irn S,i ii 11 S r7-lirn S C;nrn SIF.u11 -.-coiaiis i q -iliui�ia i q -_- iaiis i iniin i l =uiin°1 =I11l Y/r1l 1 ;a;il) II mill let, rr Isn�n� I 1I1IL��I1F1 7, aloiiam n ii - nInlu ls `Iim iii 5_.i r 1 yi� u gill lniloiuio i.. are, un u�■ loam nn =1[ull nn� im I n11!' 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'!»I�'' `�_ � �I:€Iii uwu•uuuuuwmmuvauuuo•wuww••.nunuuuu•uiiessas:-��;I', !! -i�t�rxw•�1� I rsnr�n--nss•usuura�uuso•ussuusssn,ors••;swu•uou•s�srnn••u••:;i::::ue/�niiis S ......:ii iiiiiiiiiiiiiii:iiiiiiiiiiiiiinniiiiiimiiiiiiiiiiiiiiiiiii O ..............i iiiii-•iiiiiiiiiiiiiiiiii iiiiiii:iiiuuiiiii%......ii:iiriiiiiiiiiiiii"n'iii ........ iiiii:i..iii:iiiiiiiiiiiii.... iiiiiiiiiiiiiiiii � 11' 1 / 11• O ;I. WMAM � mamma. coal 1111! ■■" Will II III II 11 O III II III 1 % "■■sl - ■■■1� ■ 1 �� ::■ �� IN I 111 II ■ ■■■■� .. 6 May 25, 1999 Consider a contract for the Summer Food Service Program sponsored by the Parks and Recreation Department The Summer Food Service Program provides free nutritious meals to any child up to 18 years of age and is funded by the U.S. Department of Agriculture and administered by the Texas Department of Human Services. The Parks and Recreation Department has participated in this program for the past seven years. The contract would be with Regal Food Service Inc., of Houston in the amount of 51.825 per lunch. The total estimated cost is 557,816. The Parks and Recreation Department will provide lunches at the following locations: Cottonwood Park, Magnolia Park, Roberts Park and Alice Keith Park. A copy of the staff memorandum is attached for your review. INTER-OFFICE MEMORANDUM City of Beaumont,Texas Central Service Department Date: May 11, 1999 To: Ray A. Riley,City Manager From: Kirby Richard, Central Services Director Subject: Summer Food Service Program COMMENTS Two (2) bids were received on Monday, May 10, 1999 for furnishing approximately 660 lunches per day for the Summer Food Service Program(SFSP) sponsored by the Parks and Recreation Department. The program, which is funded by the U.S. Department of Agriculture and administered by the Texas Department of Human Services,provides free nutritious and well balanced meals to any child up to eighteen(18)years of age. This is the eighth year the Parks and Recreation Department has participated in this program. The Parks and Recreation Department will provide lunches at the following locations: Cottonwood Park,Magnolia Park,Roberts Park and Alice Keith Park. Three(3)food service vendors were sent bid specifications with only two(2)submitting bids. The bids received are as follow: VENDOR PRICE PER LUNCH TOTAL ESTIMATED COST Regal Food Service,Inc.,Houston,TX $1.825 $57,816.00 Moncla's, Inc., Beaumont,TX $1.84 $ 58,291.20 Food vendors must be registered with the State of Texas as a Food Service Management Company. Both of the bidders are registered food service vendors. It is recommended that this bid be awarded to Regal Food Service,Inc. in the amount of$1.825 per lunch. The sales tax impact analysis was applied to the local vendor's bid,failing to alter the bid standings. The local vendor was awarded the contract in 1997. The cost of each lunch served will be reimbursed to the City from the Texas Department of Human Services. The program will begin June 1, 1999 and continue through August 6, 1999. Lunch will be served Monday through Friday excluding July 5th. The number of lunches to be served at each location will be determined by the enrollment in summer activities, although participation is not a requirement to receive a lunch. The total cost of the lunches is based on an estimated quantity of 660 per day. Last year approximately 20,369 meals were served at a cost of$1.85 per lunch. s 7 May 25, 1999 Consider a contract with BUILD, Inc. related to a development plan for the Gilbert Cultural Arts Center The Gilbert Building is located at the northwest corner of Pearl and Bowie, 330 Bowie, in downtown Beaumont. In a public/private partnership between BUILD, Inc. and the City of Beaumont,both entities would share in the cost of hiring Mr. John Lind, President of VenueTech Management Group in Napa, California to develop a business plan for the Gilbert Cultural Arts Center. Mr. Lind developed the business plan for the Jefferson Theatre. Under the terms of the contract, the City of Beaumont would pay BUILD, Inc. $12,500 which is half the cost of the study. BUILD, Inc. would then contract with Mr. Lind to develop the study. Hotel Occupancy Tax funds will be used to pay the City's share of the study. Additional information is attached for your review. The Gilbe Cultural Arts Center Development Plan .ate`• �t �� I� �� `_ ��* i i • P • of- Beaumont Main Street 595 Orleans, Beaumont, Phone: • 838-2667 BEAUMONT 0 MAIN STREET A INC.PROJECT Board of Directors Greg Shepard President Mark Freeman The Gilbert Cultural Arts Center Treasurer Development Plan Milton Bell May, 1999 Secretary Benn Bundy Statement of Purpose: Beaumont Main Street, a project of the Past President non-profit 501(c)(3) organization BUILD, Inc., is dedicated to the Tom Bell revitalization of Beaumont's Central Business District. To that end, Bill Cable Beaumont Main Street volunteers and staff are ready to facilitate the development of the Gilbert Cultural Arts Center. Marry Conway-Craig Skip Hulett History: Since 1992, Beaumont Main Street has enjoyed a public/private partnership with the City of Beaumont. This partnership Nancy Neild has created over $20 million of re-investment in the downtown area and Dan Parker a net gain of over 800 jobs. Specifically, the partnership can be seen in projects such as the Jefferson Theatre and the Hotel Beaumont. These Laurie Kiker Ritchel efforts have been so successful that the City of Beaumont received Walt Snider National Main Street designation in 1999. Charles Weinbaum. During the next three years, downtown Beaumont will experience over John Breier $30 million in public and private sector investment in building ex officio restoration, renovation, new construction and infrastructure Counciltnetnber John K. Davis improvements. The Port of Beaumont will also be completing ex officio improvements totaling$27 million. Kyle Hayes Main Street is ready to further strengthen this partnership by facilitating ex officio the development of one of downtown's premier properties, the Gilbert Steve Richardson Building. ex officio Carolyn Howard Executive Director Christy Hardt Director of Community Development 0 San Jacinto Building • 595 Orleans, Ste. 1012 • Beaumont, Texas 77701-3204 i n\ 01 0 1,;,, . U7 rdho\ QZR_7(.F,7 Page 2 Gilbert Building Building Details: The Gilbert Building is located at the northwest corner of Pearl and Bowie, 330 Bowie, in downtown Beaumont. It is a four story structure, including a basement, totaling approximately 30,000 square feet. It was built in 1903 by the Gilbert Family and has remained in their ownership until 1998 when Mrs. Elizabeth Gilbert Fortune donated the building to the City of Beaumont for use as a cultural arts center. As of May, 1999 a portion of the first floor is occupied by a restaurant and barbershop. The upper floors remain empty. The Gilbert Building is a contributing structure in Beaumont's National Register District. Goal: The ultimate goal of Main Street is to utilize the successful public/private partnership with the City of Beaumont to complete a full restoration of the Gilbert Building for use as a community cultural facility. In order to accomplish this goal, a comprehensive business plan that projects the Gilbert Cultural Arts Center as a pro-active cultural and community resource must be developed and implemented. This cultural planning for the Gilbert Building will be a community inclusive fact finding and consensus building process. Action Plan: Main Street has approached Mr. John Lind, President of VenueTech Management Group in Napa, California, about developing a Business Plan for the Gilbert Cultural Arts Center. In 1996, after a nationwide search, the Jefferson Theatre Preservation Society in partnership with Beaumont Main Street hired Mr. Lind to develop the Business Plan for the Jefferson Theatre. His contribution was professional and well received. Therefore, he is still working with the Jefferson Theatre Preservation Society and Main Street during their successful capital campaign to fully restore the theater. Mr. Lind brings years of experience to Beaumont, particularly with projects similar to the Gilbert Cultural Arts Center. He is already familiar with Southeast Texas and has met and worked with many area community leaders. Expanding his expertise to include the Gilbert Cultural Arts Center is an excellent solution to the need for a business plan. Page 3 Gilbert Building Business Plan: The business plan proposal provided by John Lind is enclosed. In summary, the plan will include: Executive Statement Acquisition and Restoration Analysis of Business Organizational Structure, Management and Operational Resources Performance Modules Modules are defined as programming goals that include such items as marketing, community outreach and education. Financial Management Marketing and Business Development Community Ownership Specifics: The Business Plan will answer questions such as: *Who will use the Gilbert Cultural Arts Center? *What revenue will be generated? *How will the building operate? *Will the Center require staff? The Business Plan will address such issues as: *Economic development needs of downtown Beaumont and the potential impact of the facility on the long and short term efforts of the community to maintain an active and vital downtown area *Industry trends *Demographic data relating to the market to be served by the project *Cultural Tourism Architectural Assistance/Restoration Costs: The Business Plan includes the identification of space requirements for the Gilbert Cultural Arts Center. Page 4 Gilbert Building It is Main Street's intent to take the architectural analysis a step further once the Business Plan is complete. Main Street will utilize the services of the Texas Main Street Urban Architect to acquire facade renderings and a basic interior layout. A pro-forma including preliminary proposed restoration expenditures and proposed operating revenue will also be completed. This architectural analysis will lay the foundation for future construction drawings that are not provided for in this phase of the project. Budget Solution for Development Plan: Staff of Beaumont Main Street has researched several potential grant sources. City funding of the project is essential to securing additional grants. A budget is attached. Steps to Success: Main Street will follow these steps in order to facilitate the completion of the development plan: 1. Seek approval of this plan from the City of Beaumont 2. Coordinate all activities with the City of Beaumont 3. Acquisition of grants for the total cost of the development plan 4. Upon completion of funding, organization of a Steering Committee that represents members of the arts community, downtown property/business owners, City of Beaumont, Hibernia National Bank Trust Department, Main Street, Lamar University, BISD, neighborhood associations, Chamber of Commerce and the Southeast Texas Arts Council 5. Begin meeting with the Steering Committee in order to properly organize and acclimate the group to the progress underway 6. Sign contract with VenueTech Management Group 7. Begin building the Business Plan with John Lind 8. Interview additional community leaders and members of regional cultural and entertainment organizations in order to develop an understanding of the community needs regarding the project Page 5 Gilbert Building 9.Complete the Business Plan for the Gilbert Cultural Arts Center IO.Complete the architectural work provided by the Texas Main Street architect 11. Present the Business Plan and the architectural information, including the pro-forma 12. Strategize for the next phase of the project, potentially the restoration of the building Project Time Frame: It is anticipated that steps 1 - 12 will be complete in fifteen months. Conclusion: Main Street is prepared to provide the City of Beaumont with a working document that is ready for implementation. This plan will provide the framework to make the Gilbert Cultural Arts Center a reality. The Center will ultimately represent significant cultural enhancement, viable economic development and historic preservation worthy of emulation. Budget Gilbert Cultural Arts Center Development Plan Expenditures: Professional Fee for Consultant: $20,000.00 (inclusive of plane fare to and from Napa/Houston) *Additional Costs for Consultant Meals: $192.00 Transportation Houston/Beaumont: $256.00 Lodging: Donation **Additional Professional Costs: $4,000.00 Additional Copies of Final Business Plan: $400.00 TOTAL Expenditures: $24,848.00 Income: City of Beaumont: $12,500.00 Other grant sources: $12,348.00 TOTAL Income: $24,848.00 *Four trips at two days/three meals per day=24 meals 24 meals at $8.00 = $192.00 Four roundtrips at 200 miles= 800 miles x $32 =256.00 **Main Street will act as the coordinator for the project including scheduling, preparation and organization of all meetings, communication, interviews, data collection and final presentation. H nVCV<,DTFJ1T G=QLP.LL.G CORPORATE SOLUTIONS FOR COMMl1NITY OROAWATUE. March 12, 1999 Ms. Carolyn Howard Beaumont Main Street 595 Orleans Street Suite 1012 Beaumont, Texas 77701 Dear Carolyn, It was a pleasure speaking with you and your board members jasr week. The Arts Center project is very exciting and ram looking torward to the opportunity to work with you. As per your request, please accept this letter as our proposal to provide consultation and business planning services for your organization, specifically relating to the Beaumont Arts Center Project. As you know, VenueTech Management Group, LLC has done extensive work on the restoration and re-use of historic buildings including the Jefferson Theatre. A good deal of our work is focused on helping community-based organizations develop business strategies and other tools to move their missions forward. We have had a good deal of success with projects very similar to yours as well as a very good understanding of the Beaumont community. The following scope of work is our recommendation for the most productive way to develop your business pplan. This concept will allow for the development of the tools your organization requires and will do so in a time frame that is most supportive of your goals. Scope of Work The primary goal of the work anticipated in this proposal is the development of a comprehensive business plan for the use of the Gilbert Building as a community arts facility. It is anticipated that this plan will include the following information, however the final outline of the plan may change once Venue Tech and the Planning Committee have completed the research phase and empowerment seminar. Chapter 1 - Executive Statement Chapter 2 - Acquisition and Restoration (matemil provided by organization) Chapter 3 - Analysis of Business Chapter 4 - Organizational Structure, Management and Operational Resources Chapter 5 - Performance Modules The performance modules are a series of integrated programming goals developed by the organization to ensure that the Arts Center is a proactive cultural and community resource. These modules are very specific and will define steps to be taken to implement the organizational work plans including such items as marketing, fund development, programming, community outreach, education and other areas of focus. The specific modules will be identified during the development of the business plan including input from the Main Street board, project steering committee and other community leaders. 2 CALVARY COURT NAPA,CALIFORNIA 94558 (7071252-4659 FAX(70 7)252-2913 Chapter G - Financial :Management Ch,iptcr 7 - ;Marketing and Business Devclopment Chapter S - Community Ownership Business Planning Process 1) VenueTech will Provide business pplannin and consultation to your organization for the Arts Center project. In addition, `7cnue`lech will facilitate a board symposium (Conrmarnity Enipoirelnnnt SeNnnal) and assist in the decision making process required to determine key strategies for achieving the business, community service and creative missions of the organization. 2) Research Phase a) Meet with project leaders to gain a comprehensive understanding of the protect as well as the need's, interests and values of the community as they relate to the project. b) I\feet with city staff, plain Street board members, community leaders and downtown business owners to gain a comprehensive understanding of the economic development needs of downtown T3eaumont and the potential impact of the facility on the short and long term efforts of the community to maintain an active and vital downtown area. c) Review demographic data relating to the market to be served by the project. d) Interview community leaders and members of regional cultural and entertainment organizations, to develop an understanding of the community needs regarding the project. Work with an assigned planning committee to implement this community interview process including the training of committee members who will implement some of the research and consolidation of the data collected during the interviews. e) Review and evaluate alternative business models for the Arts Center as well as current trends in the facility management, cultural arts and entertainment industries. 3) Implementation of Community Empowerment Seminar a) Plan and implement a Community Empowerment Seminar designed to facilitate the decision making process and to serve as an educational experience for members of project steerin cuinn-lttee. This 'iennnar will be a c.ne-day event tO.:using on the results of the research phase, development of mission statement and project goals, exploration of alternative approaches to management and operation of the Arts Center, education of committee members regarding industry trends, development of programming strategies and facilitation of primary decisions relating to the project. b) Provide the community with a series of alternative scenarios for the use of the Gilbert Building as a community resource (this urll he presented at the E)vporvmlent Seminar) c) Using input from Steering Committee and decisions made during the Empowerment Seminar, assist in the development of creative, community service and business missions and recommend strategies to insure that these missions have a significant impact on various aspects of the cultural, social and business environments in Ileaumont. 1) Facility and Production Analysis a) Implement a site review with project leaders. Cilherl Arls Censer l3iiaue; Nan P4ce' b) Identification of the types of activities which would most likely be appropriate at the site. The primary focus will be placed on developing models for activities that can support the creative and Financial needs of the ;Arts (:enter. c) Development of an architectural program articulating the space and equipment needs of the venue. d) Identification of the revenue sources for the Arts Center and each business model. e) Evaluation of site limitations and production concerns. f) Identification of potential problems with the physical site and suggestions for alternative methods For mingiring the<e problems. 5) Business Planning a) Develop a formal and specific business plan that enumerates the strategies and concepts to be used in the management and operation of the Arts Center. b) The plan will include the operating policies for the Center, including rental rates, rental guidelines, programming ggoals and guidelines for the management of other issues identified in the business plan. c) The plan will include a financial projection for the operation of the facility. d) The plan will include strategies for management and staffing the .Arts Center. e) The plan will include a marketing and sales strategy for the Arts Center. Project Time Frame It is anticipated that the work identified in this agreement will begin within three weeks of the execution of a contract for services. Subject to the availability, of Steering Committee members, the work enumerated in this proposal should be completed within 120 - 150 days. However, both parties acknowledge that this time frame may shift due to the availability of board members, planning committee members and representatives of VenueTech Management Group, LLC for required meetings. The work process will follow the format listed below: 1) Completion of Research Model 2) .Architectural and Production Evaluation and review of available data 3) Community Interviews 4) Business Planning Process 5) Empowerment Seminar 6) Presentation of Technical Memorandums 7) Completion of PreliminarN, Evaluation 8) Presentation of Draft Plan 9) Presentation of Final Plan Gilbert Avis Center Bu3me.,:+Plant rage 3 Financial Considerations 1) Documentation of Plan and Review of Project a) Provide a draft copy of the business plain for review by the board of directors on or before b) Publish and reproduce ten (1Q) copies of the final business plan for use by the board of directors. :additional copies can be provided, if requested by the organization, with costs to be reimbursed to Venue"Tech. The final business plan is to be provided to the board of directors on or before c) Give up to two (2) presentations to the board of directors, committees, or community groups, at the request of the board of directors, focusing on the final business plan. 2) hIodification of Scope of Work a) VenueTech and the board of directors may modify the scope of work, duties and time(s) for performance by mutual agreement. Should the scope of work required by the orgruuzat�on materially change, tl-�e financial terms of this Agreement shall be re- negotiated. To be effective, any c)iange in financial terms must be in writing and signed by the party to be charged. 3) Organization's Responsibility a) The board of directors shall appoint a steering committee to work with VenueTech on the development of the business plan. The ability of this committee to complete specific tasks within the time anticipated in the project timeframe will impact the time required to complete the project. Specifically, the committee will maintain responsibility for the following: • Scheduling of all meetings with the board of directors, committees, City Council, Cite staff and community leaders. • Scheduling of board of directors, committee members and other community leaders for participation in the Community Empowerment Seminar. • Scheduling of steering committee members for review of the draft report and the provision of comments and feedback to VenueTech prior to the development of the final business plan. • Scheduling of the final business plan on appropriate agendas for the board of directors and community committees. • Provision of data currently available to the organization which would have material impact on the final business strategies. • Participation in community interviews during the data collection phase of the project. G!lben Arts feller Bummers Phil °rye • Provision of hotel Facilities for VcnueTech personnel working on-site during the implementation of the project. 4) Fin:tncial Considerations a) \'enue'1'ech shall provide the services anticipated in Phase I for a flat fee of$20,000. The organization shall also provide required lodging and meals for VenueTech employees working on-site during the project. b) The flat fee includes the provision of one (1) copy of the draft plan, ten (10) copies of the final plan and up to two (2) presentations of the final plan. Additional copies of final plan will be provided for $33 each. c) This proposal anticipate on-site work in Beaumont, Texas by one VenueTech employee for up to four (4) visits of up to two (2) days in length. The remaining work will be implemented at VenueTech's California office and will be transmitted via fxX, e-mail, L.S. mail or telephone. 5) Additional Considerations - The work anticipated in this agreement includes the identification of space requirements for the Arts Center operation. It does not, however, include the development of detailed technical specifications or any required architectural, engineering or pricing analysis. If this service is required, a separate proposal shall be provided by VenueTech. Carolyn, hoj)efully this proposal addresses all of the issues we discussed during our conference call last week. Should you or your board members require additional written information or have the desire to schedule a conference call, it would be my pleasure to respond. trulyNurs, C John R. Lind, President Gilbert marls Geuier Bu.,inesi Phil Pale 5 8 May 25, 1999 Consider an allocation of$15,000 to Some Other Place for equipment, furniture and appliances related to their new facility A copy of the staff memorandum is attached. City of Beaumont 801 Main St.,Ct41 of Beaumont Beaumont,.Box 387 7770420 Fax:(409)880-3129 89 Mawrwid= To: Ray A.Riley, City Manager From: Beverly P. Hodges, Finance Of cerlV.. Date: Thursday, May 20, 1999 Subject: Some Other Place-CDBG Request As part of the HUD Consolidated Grant Budget process applications were received by interested parties and presented to Council for workshop at various dates over the past several months. To date the undesignated balance in the Public Service allocation is $39,830. The project proposed by Some Other Place entails the construction of a new facility and will allow for the expansion of existing services.The total project cost is estimated at$307,500 and as of February 3, 1999 over half of the funding(in pledges and donations)has been raised. Council consideration to fund an allocation of$15,000 for the purpose of purchasing equipment, furniture or appliances relative to the above mentioned project is requested.A complete application maybe found under the Public Facility& Improvement tab of the 1999 HUD Consolidated Block Grant Applications binder. This project would be funded from the 1999 CDBG Public Service allocation leaving an undesignated balance of$24,830. Some Other Place AN ECUMENICAL MISSION IN URBAN MINISTRY 590 CENTER • P.O.BOX 643 BEAUMONT.TEXAS 77704-0643 FAX(409)832-5921 (409)832-7976 OFFICERS April 20 , 19 9 9 President Ffx*Easley vke•Praiasnt BrowrrWTayior Sewrtary/fromm Johnny Beatty itteftv" City of Beaumont ExegffnDkWW Community Development Division Pauiao7Jeal P. O. Box 3827 Beaumont, Texas 77704 Mnebaaost k6xh Misw%"Baptist MbMUr4edMe&0 t RE: Application previously submitted for 1999 public Service Grant Beale wl.0 heran Blessed sao-&&art Ca#vk caloerBaptst Dear Mr. Beatty: CaldwoodForestBaptist CornerstmuWCrchoftheNazarene In our application made', for 1999 Public Service porr¢asMemaialc.M.E. PP FdowshpBaptist Grant, Some Other Place had requested a total of FrstBaost $175, 000 to assist with the completion of construc- Fk9CMs n tion of our new building and furnishing of said FvsWkAedMWVM Forest PanrurredM building. It is projected that once completion of UnarBaptist the building has occurred funding will be needed to "dG01e''A1 x*8Wi t furnish the building to enable us to provide services YLU aryBagist WGMWBaptist to the clientele of Some Other Place. It is anticipated NoMCkm;r that it will require approximately $40, 000 to make Noethwod�' the facility operational. This figure includes but Northwoodcrrisban oLxMod*rdMercyCat * is not limited to the following: P&WdeCtristiarr pe"upw8aptist Furnishings: 50 chairs Pr �eBurra 5 tables PioneerPresbytetm PadeeirMLrlherao 2 desks "'e.Ur*d""emoft 1 refrigerator SLAr4revnPresbyterian SLAnne•sC&ok 1 computer to tie into existing system SLMdroryscattredral 1 telephone to tie into existing syster SLJ&mUr#Ad"1W=W 1 intercom system SLJaden,a&*wCatck SLLtire•SuriwMehodst educational tools, such as bulletin SL Mar sE0sw;W boards SLMidraers0ra=txCtrstlan movable partitions SLPaursUrrledMe *ft sLPiusxcatlok 1 furniture dolly SLStephen•sEpscop support equipment for educational SoL'rParkBaplist classes, such as calculators, etc. TWI*EMNVA clothing racks Tr"UriedMeft t bicycle racks urkycXr.chaeear,norr ' Wes�eyUnitedMetlw6st west9MCh,a,dcnst At this point these are the items that we know that will westyateMmoMBaptst be needed. As programming plans continue other . westrr, erPreswergr+ needs will obviously arise. Any assistance �►_ WoodlwdBaptist you might be able to provide will be deeply appreciated. ...putting our faith to work" Mr. Johnny Beatty Page 2 April 20, 1999 Some Other Place will continue to work toward raising funds for the completion of this project and all that will be needed to see programs for the needy of our community to be implemented. Some Other Place has been blessed with wonderful support from the community and from the City of Beaumont. It takes us all to make the community a "village. " Thank you for your consideration. ser Paula O'Neal Director 9 May 25, 1999 Consider approving the purchase of an asphalt pothole patch truck for use in the Public Works Department, Streets and Drainage Division It is recommended that an asphalt pothole patch truck be purchased for the Public Works Department, Streets and Drainage Department. This machine is capable of making asphalt repairs under all weather conditions. It is designed to transport hot or cold asphalt pre-mix material and road oils at controlled heated temperatures to job sites. The patching machine is equipped with a hydraulically driven screw conveyor for dispensing asphalt pre-mix materials, a tamper for packing asphalt and base material, and a hand held torch for drying the pothole prior to applying asphalt. It is suited for a one or two man crew and eliminates dump beds, shoveling, and material waste. This machine would be purchased from H.D. Industries, Inc.Barrett Motors of Jacksonville, Texas. The total cost for this expenditure is $87,145.00. Funds are available in the Capital Reserve Fund. A copy of the staff report is attached for your review. INTER-OFFICE`7LJ MEMORANDUM A NL City of Beaumont,Texas Central Services Department Date: May 20, 1999 To: Ray A. Riley,City Manager From: Kirby Richard, Central Services Director Pt/ Subject: Purchase of Asphalt Pothole Patch Truck COMMENTS Three (3) bids were received on Monday, May 17, 1999, for the purchase of an asphalt pothole patch truck for the Public Works Department, Streets and Drainage Division. The truck mounted unitized asphalt patching machine is capable of making asphalt repairs under all weather conditions. It is designed to transport hot or cold asphalt pre-mix material and road oils at controlled heated temperatures to job sites. The patching machine is equipped with a hydraulically driven screw conveyor for dispensing asphalt pre-mix materials,a tamper for packing asphalt and base material, and a hand held torch for drying the pothole prior to applying asphalt. It is suited for a one or two man crew and eliminates dump beds, shoveling, and material waste. This method of repairing potholes has been in use since the City purchased its first asphalt pothole patch truck in 1988. The bids received are as follow: Vendor Location Price H. D. Industries, Inc.Barrett Motors Jacksonville,Texas $87,145.00 Lawrence Marshall Chev-Olds,Inc. Hempstead,Texas $87,970.00 Olympic Truck Sales Houston,Texas $88,519.02 It is recommended that this bid be awarded to H.D.Industries,Inc.Barrett Motors for one 2000 GMC cab and chassis equipped with a Pro-Patch Asphalt Pothole Patcher body in the amount of$87,145. Delivery of the unit is expected in 160-190 days. Warranty service on the truck will be provided by the local authorized dealership. Minor warranty repairs on the Pro-Patch body will be performed at the Fleet Service Center with the cost reimbursed by H.D. Industries. The body will be returned to H.D. Industries, Inc. in Jacksonville for major warranty repairs. The new unit will replace unit 4131,a 1988 GMC cab and chassis equipped with a Pro-Patch asphalt pothole patcher. It will be disposed of according to the City's surplus property policy. Funds for this expenditure are available in the Capital Reserve Fund. 10 May 25, 1999 Consider the appointment of an Interim City Manager Ray A. Riley, City Manager, is retiring May 31, 1999. Stephen Bonczek, the newly appointed City Manager, will begin working for the City on July 6, 1999. The City Council would appoint an Interim City Manager to perform the duties of the City Manager for a period commencing June 1, 1999 until Mr. Bonczek reports to work for the City. The City Charter provides for the appointment of a City Manager by the City Council.