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Home My WebLink AboutPACKET APR 20 1999 CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL • COUNCIL CHAMBERS APRIL 20, 1999 1:30 P.M. CONSENT AGENDA * Approval of minutes Confirmation of committee appointments a A) Approve contracts for the purchase of manholes, manhole covers and sewer materials for use in the Sewer Maintenance Division/Water Utilities B) Approve a signatory change on City accounts / cf C) Authorize the filing of a lawsuit D) Authorize the settlement of a claim �J i • Consent Agenda Summary April 20, 1999 NWNMEWEM�• Approval of minutes • Confirmation of committee appointments Sergeant John Bowles would be appointed to the Beaumont Advisory Commission for Prevention of Child Abuse and Neglect. The term would commence April 20, 1999 and expire April 19, 2001. (Mayor David Moore) Judge Tom Mulvaney would be appointed to the Beaumont Advisory Commission for Prevention of Child Abuse and Neglect. The term would commence April 20, 1999 and expire April 19, 2001. (Mayor David Moore) Benny Mendoza would be appointed to the Parks and Recreation Advisory Committee. The term would commence April 20, 1999 and expire April 19, 2001. (Councilman John Davis) A) Approve contracts for the purchase of manholes, manhole covers and sewer materials for use in the Sewer Maintenance Division/Water Utilities One year contracts would be with the following companies for the purchase of materials routinely used for sewer line repairs: Vendor Amount Of Contract 1) Golden Triangle Pipe of Beaumont $8,661.43 2) Coburn Supply Co, Inc. of Beaumont $21,994.75 3) Moore Supply Co. of Beaumont $5,226 4) East Jordan Iron Works, Inc. of Michigan $2,080 A copy of the staff memorandum is attached for your review. B) Approve a signatory change on City accounts Maurine Gray would be added as an authorized signatory on City accounts effective April 20, 1999. Signatories on all other City of Beaumont accounts for banking or investment purposes shall remain unchanged. A copy of the staff memorandum is attached for your review. Q Authorize the filing of a lawsuit The City Attorney would be authorized to file and prosecute a lawsuit against Juanita Ceasar and/or entity dba Barbeque Lagniappe Restaurant to collect on a delinquent Small Business Revolving Loan should Ms. Ceasar fail to obtain approval for refinancing the loan and/or keep current in payments thereon. D) Authorize the settlement of a claim The claim of Angela Marie Gill would be settled in the amount of $30,000. This matter was discussed in an Executive Session on March 16, 1999. A INTER-OFFICE MEMORANDUM City of Beaumont, Texas Central Services Department Date: April 7, 1999 To: Ray A. Riley, City Manager From: Kirby Richard, Central Services Director Subject: Contract for Manholes, Manhole Covers and Sewer Materials COMMENTS On Monday, March 13, 1999, sealed bids were received for a one (1)year contract for the purchase of manholes, manhole covers and sewer materials which are routinely used for sewer line repairs by the Water Utilities Department, Sewer Maintenance Division. Vendors bid on various sewer items in estimated quantities for each item, based upon the department's projected annual usage. Twenty-seven(27)vendors received notices with four(4)companies submitting bids. A copy of the bid tabulation is attached. It is recommended that the bid for manholes,manhole covers and sewer materials be awarded to the following vendors per the unit prices stated below: BID ITEM NO. COBURN SUPPLY UNIT PRICE BEAUMONT,TEXAS 1 4"x 4" DWV reducer coupling. 4" sewer hub x 4" DWV $1.08 hub,PVC (35-40 glue adapter) 2 4" cap PVC rubber gasket SDR-35 $1.13 3 6" cap PVC rubber gasket SDR-35 $2.14 4 Cast iron top-marked sewer for#37 meter box with $22.55 protective coating 5 8"repair coupling,PVC rubber gasket SDR-35 $7.45 7 4" flex coupling 106-44 conc. x PVC long style hub with $2.04 SS bands(no other accepted) 8 6" flex coupling 106-88 conc.x PVC long style hub with $4.30 SS bands(no other accepted) BID ITEM NO. COBURN SUPPLY UNIT PRICE • BEAUMONT,TEXAS 11 4 flex coupling 156-44 C.I. x PVC with SS bands $2.04 12 4" street ell 22-1/2 degree PVC rubber gasket $1.68 14 4" street ell 45 degree PVC rubber gasket $1.60 28 4"x 4"wye 45 degree SDR-35 PVC $3.05 29 6" x 4"wye 45 degree SDR-35 PVC $6.20 30 8"x 4"wye 45 degree SDR-35 PVC $9.24 31 10"x 4" wye 45 degree SDR-35 PVC $30.15 32 6"x 6"wye 45 degree SDR-35 PVC $7.01 33 T manhole fiberglass $411.50 37 4" coupling closure (repair) SDR-35 PVC rubber gasket $2.14 38 6" coupling closure(repair) SDR-35 PVC rubber gasket $4.37 40 8" street ell 45 degree SDR-35 PVC rubber gasket $9.60 BID ITEM NO. GOLDEN TRIANGLE PIPE UNIT PRICE BEAUMONT,TEXAS 6 12"repair coupling. PVC rubber gasket SDR-35 $25.83 10 10" flex coupling 106-10 10 conc.x PVC long style hub $9.10 with SS bands (no other accepted) 13 6" street ell 22-1/2 degree PVC rubber gasket $3.32 15 6" street ell 45 degree PVC rubber gasket $3.21 20 6"x 4"bushing reducer spigot x gasket hub SDR-35 $3.21 21 8"x 6"bushing reducer spigot x gasket hub SDR-35 $9.79 22 Manhole extension 2"cast iron without protective coating $50.00 23 Cast iron manhole ring without protective coating $50.00 25 Plug SDR-35 PVC 4" $0.87 26 Plug SDR-35 PVC 6" $1.33 27 Plug SDR-35 PVC 8" $4.72 34 8'manhole fiberglass $515.00 35 9'manhole fiberglass $558.00 36 10'manhole fiberglass $600.00 39 8" street ell 22-1/2 degree SDR-35 PVC rubber gasket $10.66 BID ITEM NO. MOORE SUPPLY UNIT PRICE BEAUMONT,TEXAS 9 8" flex coupling 106-88 conc. x PVC long style hub with $6.65 SS bands (no other accepted) 16 3' fiberglass manhole $298.00 17 4' fiberglass manhole $340.00 18 5'fiberglass manhole $385.00 19 6' fiberglass manhole $427.00 BID ITEM NO. EAST JORDAN IRON WORKS UNIT PRICE EAST JORDAN,MICHIGAN 24 Manhole cover with one hole with protective coating $52.00 Finance concurs that funds are available for this expenditure in the Water Fund. The annual expenditure is approximately$37,962.18. Page 1 Bd E"er,:,and See"Mat'lUatr, oid Nuff6w:RF0199-20 Bid Opertatg pale:03113/99 olden Triangle Pipe urn Supply Co,Inc. oloore Supply Co. ast Jordan bon Works,Inc. OT S.Blewett Rd. 1000 Bowie Street 110 So.4th .O.Box 439 dens• urnont,Texas 77701 asi Jordan,MI 49727 eaumont,Texas 77720 umonf,Texas 77701 Dan Webb lick Morrison alph Shelly ichard BrandeN Narns '616)536-2261 1409)842-0044 409 8351447 409 832-&129 ITEM AvaROx DESCRIPTION UNIT TOTAL DELIVERY MFG UNIT TOTAL DELIVERY MFG UNIT TOTAL DELIVERY MFG. UNIT TOTAL DELIVERV MFG. COST COST TIM_E COST COST TIME COST COST TMAE COST COST THE NO OTY. -- 1 300 4"X 4"DM REDUCER COUPLING $1.09 $327 00 Stock 3 days Plastic Trend 1.08 $324.00 3 days Plastic Trend $1.10 $330.00 7 days Plastic Trend nib 4"SEWER HUB X 4•DWV HUB.PVC.(35-40 GLUE ADAPTER) _-__. -__ _-_. - 2 71X1 _4•Gy yyC RUOBER GASKET SDR-35 $1.14 $798.00 Stock-3 days Plaslir Trend $1.13 $791.00 _3 days Ptaslic Trend $1.15 $BO5.00 7 days Plastic Trend nlb 50.00 _ 3 50 "CAP PVC RUBBER GASKET 5DR35 $2.15 $107.50 Stock 3 days Plastic Trend $2.14 $107.00 3 dam Plastic Trend $2.20 _5110.00 7 da s Plastic Trend nib $0.00 4 600 UST IRON TOP MARKED SEWER FOR $23.50 $14,100.00 Stock 3 days East Jordan $22.66 $13.630.00 4 weeks East Jordan n/b $0.00 nth 37 METER BOX WITH PROTECTIVE COATING Irn_n_WnrkS tart Works 5 25 n"REPAIR COUPLING PVC RUBBER GASKET $7.46 $186.50 Strrk 7 days NDS $7.46 $186.26 3 days Plastic Trend $7.50 $187 50 7 days Plastic Trend nib $0.00 SUR-35 p 10 17'REPAIR COUPLING PVC RUBBER GASKET $26.83 $268.30 Slork 1-l:1yti NDS $2.63 f0 00 3 days Plastic Trend 526.00 $260.00 7 days Plastic Trend nib SDH 75 _.._ 1 51X, 4"r L EX COUP(IN G 1(X1-44 CONC X PVC LONG $2 04 $1,020 00 Slnck d:.y: NOS $2.04 $1,020.00 3 days Fernco 52.05 $7,025.00 7 days Plastic Trend n SI YI E LrUB NATH S%BANDS(NO OTHERS ACCEPTED - -- -- 6 G FLEX COUPLING 106.66 CONC.X PVC LONG $4.35 $1,740.00 Stock 3 days NDS $4.30 $1,720.00 3 days Fernco f4.40 $7,760.00 7 days Plastic Trend nib $0.00 400 STYLE HUB WITH SS BANDS(NO OTHERS 4CCEP7ED) -�--- __-- - --- -- ------- - 1 days NDS $685 $68500 3 days Fernco -$6.66 $666.00 7 Aays Plaslir Trend nib Q 100 �R-FLE%COVPLING 105A8 CONC XPVC LONG 56.70 $67000 Stock STY LE HUB WITH SS BANDS(NO OTHERS _ACCEPTED)_ _._-___L$$2.04 1n 25 10-FLEX COUPLING 106 1010 CONC X PVC $9.10 $22T.60 Stock .i days NDS $231.25 3 days F loco $9.55 $236.75 7 days Plaslir.Trend nib $000 LONG STYLE HUB WITH SS BANDS. O OTHERS ACCEPTED 1- {N I t tIX) 4'FLEX COUPLING 15644 C t%vvc WITH 55 $2D4 $204.1X1 Stock I Jays NOS $204.00 3 days Fernco $205 $205 00 7 days Plastic Trend nib _BANDS 12 300 4"STREET ELL 22-1a DEGREE PVC RUBBER $1.69 $507 00 Stock "1 days Plaslir Trend $1.68 $604.00 3 days Plastk;Trend $1.75 (525.00 7 days Plastic Trend nib 10.00 GASKET 1 v 25 'STREET ELL 22.18 DEGREE PVC RUBBER $3.32 $83.00 Stock i days Plaslir.Trend $3.35 $83 75 3 days Plastrc:Trend $3.40 $85.00 7 days Plastic Trend nth CASKET 14 700 4-STREET ELL 45 DEGREE PVC RUBBER $1.60 $1,120.00 Stock .1 days Plastic Trend $1.60 $1,120.00 3 days Plastic Trend $1.65 (1,155.00 7 days Plastic Trend nth $0.00 GASKET $'21 $61.36 Stock-3 days Plastic Trend $3.27 $52.32 3 days Plastic Trend $3.25 $52.00 7 days Plastic Trend n1b $0. 15 16 STREET Ell 45 DEGREE PVC RUBBER GASKET - --.- te 4 3 FIBERGLASS MANHOLE 1300 00 $1 200.00 Stock-3 da s Cont.Sol. $299.00 $1,196.00 5 da s L d F Fiber '$298ro0 "51 192.00 10 da s L 6 F Fiber. LJb 0.00 17 4 4'FIBERGLASS MANHOLE 342.00 1 368.00 Stock-_3 da s Cont.Sol. 341.00 $1,364.00 5 days L 6 F Fiber. µB0 1360.00 10 days L b F Fiber. Nb 0•� Total Cost for P e 1 $23.968.16 23 118.57 � 9955.25 • Bd T whi"ion-Conlracl for Manho,4-.Manhole Co-,and Sewer Materials Pape 2 Bid Number:RF0199-20 Bid Opening Dole:03/13/98 olden Triangle Pipe Coburn Supply Co,Inc. Aoore Supply Co. East Jordan kon Works,Inc. ress 01 S.Blewetl Rd. 1000 Bowls+Street 110 So.4th P.O.Box 439 /Stab 3eaunkant,Texas 77720 Beaurnont,Texas 77701 umort,Texas 77701 East Jordan,MI 49727 ontny Name n Webb Nick Morrison lalph SheOy Richard Brandel tlor>s K4091 842-0044 _ __--_ 409 835-14_47 409)832 429 616)536-2261 ITEM APPROX DESCRIPTION UNIT TOTAL DELIVERY MFG. UNIT TOTAL DELIVERY MFG. UNIT TOTAL DELIVERY MFG, UNIT TOTAL DELIVERY MFG. NO, CITY. COST COST _ILIE- COST _COST TIME COST COST TIME COST COST TIME 18 3 'FIBERGLASS MANHOLE $388.00 $1,164.00 Stock 3 da s C_onl.Sol. 5387.00 $1,161.00 _5 da s L d F Fiber. '"5386.00 $1166.00 10 days L 8 F Fiber. nib $0.00 19 2 FIBERGLASS MANHOLE $430.00 $860.00 Stock 3 days Cord.Sal. 542_9.00 $8_58.00 _ 5_days L b F Fiber. $427.00 5864.00 10 days L 8 F Fiber. olb $0.00 20 10 X 4-BUSHING REDUCER SPIGOT X GASKET '53.21 $32.10 Stock 3 days Pi slk:Trend $3.27 $3270 Stock-3 days Plastic Trend $3.35 $33.50 7 days Plastic Trend rlfb $0.00 HUB SDR 35 -- - --- 21 7 8"x 6 BUSHING REDUCER SPIGOT X GASKET ="49.79 $68.63 Slack 3 days Plastic Trend $9.98 $69.86 Stock-3 days Plastic Trend $10.25 $71.75 7 days Plastic Trend rn/lb $0.00 HUB SDR 35 22 100 ANHOLE EXTENSION 2'CAST IRON $60.00 "$6,000.00 Stock 3 days East Jordan $7600 $7,600 00 Stock-5 days East Jordan nth $000 $5.000.00 1-60 Days East Jordan _ THOUT PROTECTIVE COATING _ _ Iron Works _ _ Iron Works Iron Works 73 20 T IRON MANHOLE RING WITHOUT $60.00 $1,000.00 Stock 3 nays East Jnrdan $54.00 $1 080.00 Stock-5 days East Jordan nth $000 $1,200.00 1l>!1 Days East Jordan ROTECTIVE COATING - Iron Works Iron Works Iron W«ks 24 40 LE COVER W/ONE HOLE WITH $56.00 $2,240.00 Stack 'i days East Jnrdan $6450 $2,58000 Stock-5 days East Jordan nib $0.00 t"$2peo.00 1-60 Days East Jordan PROTECTIVE COATING ..Iron Works Iron Works ,�,• Iron Works 25 10 PLUG SDR 35 PVC 4' .07 8,70 .'Ao,4 i day.Plamu,Trend .--$0,98 $880 S1nck 3 day. PFmhc Tend .W 59.00 - 7 des 1 la tic:Trand _-- Nb 0.00 26 6 PLUG SDR-35 PVC 6' 1.73 '�' $7.98 Shx;k 3 days Plastic Trend $1.35 __58,10 Stuck-3 days Plastic Trend $1.40 $8.40 7 des PLnsik:Trend Nb $0.00 27 8 LUG SOR-35 PVC 8' °'. .T2 7.76 Stack 3 days Plastic Trand $9.80 $7840 Stock-3 days Pastic Trend $5.00 $40.00 _ 7 days Plastic Trend nib $0.00 28 800 4-X 4'WYE 45 DEGREE SDR-35 PVC $3.07 $2,456.00 Stock 3 days Plastic Trend 53.06 $2.440.00 Stuck-3 des Plastic Trend $7.20 _ 50.00 - 7 da s Plastic Trend rW $(1.00 29 400 X 4"WYE 45 DEGREE SDR-35 PVC _ $6.22 $2 488.00 Stock 3 days Plaslic Trend 56.20 $2 80.00 - Eck_-3 days Plastic Trend $4.35 $0.00 7 days Plastic Trend nib $0.00 30 100 -X 4-WYE 45 DEGREE SDR-35 PVC $918 $928.00 Stuck 3 days Pla.tk;Trend $9.24 5924.00 Stock-3 days Plastic Trend $9.50 $950.00 _ 7 days Plastic Trend _ rdb $0.00 _ 31_ 10 10-X 4"WYE 45 DEGREE SDR-35 PVC - $30.33 $303.30 Slack 3 days Plastic Trend $30.16 001.60 Stock-3 days Plastic Treod $2850 $0.00 7 days Plastic Trend nib $0.00 32 24 X 6 WYE SDR-35 PVC $7.05 $169,20 Stock 3 days Plastic Trend ,$7.01 $168.24 Stock-3 days Plastic Trend $5.15 _ $0.00 7 days Plastic Trend rvb 50.00 33 1 'MANHOLE FIBERGLASS $473.00 $473.00 Stock-3 days Cont.Sol. '$411.60 $411.60 Stock-5 days L d F Fiber 5469.00 $469.00 7 days L d F Fiber n/b $000 34 1 'MANHOLE FIBERGLASS $616.00 •`$516.00 Stock.-3_clays Cont.Sol. $573.00 $573.00 Stock-5 days L d F Fiber $555.00 $555.00 7 da s L 8 F Fiber nth $0.00 35 1 MANHOLE FIBERGLASS 5666.00 $668.00 Stock 3 days_Coat.Sol. (620.00 3620.00 Stock-5 da s L 8 F Fiber $603.00 $603.00 7 da s L 8 F Fiber rub 50.00 36 1 10'MANHOLE FIBERGLASS $600.00 $600.00 Stock- 3 days Cont.Sol. 5667.50 $667.50 Stock-5 da s L 6 F Fiber $650.00 $650.00 7 days L 8 F Fiber nib $0.00 37 200 4'COUPLING CLOSURE(REPAIR)SDR-35 PVC $2.19 $438.00 Stock 3 days Plastic Trend $2.14 $428.00 Stock-3 days Plastic Trend $2.30 $460.00 7 days Plastic Trend nib $0.00 _ RUBBER GASKET - - - 38 100 "COUPLING CLOSURE(REPAIR)SDR-35 PVC $4.39 $439.00 Stack i days Plastic Trend $4.37 $437.00 Stock-3 days Plastic Trend $445 $445.00 7 days Plastic Trend alb 50.00 RUBBER GASKET -- -- -- 39 20 'STREET ELL 22-1/1 DEGREE SDR-35 PVC $10.66 $213.20 Stock a days Plastic Trend 23.37 $0.00 Stock-3�Tmnd 5215.00 7 days Plastic Trend n/b 0.RUBBER GASKET 40 30 8"STREET ELL 45 DEGREE SDR-35 PVC 59.65 5289.50 Stock.3 days Plastc Trand $9.60 $288.00 Stock-3 $297.00 7 days Plastic Trend alb $0.00 RUBBER GASKET _.__ __.- - Total Cost for Patio 2 $20,289.27 $23,215.60 6 815.65 280.00 TOTAL COST OF BOTH PAGES $44,257.43 $46.334.17 $16,770.90 $8,280.00 TOTAL AWARDED TO EACH VENDOR $8.661.43 _ ;21,994.75 SS.226.00 $2.0w.00 Bid x,+vdrawn on these items eue to cane«anon in ueu B cuwlirl INTER-OFFICE MEMORANDUM Now- Finance City of Beaumont,Texas Date: April 14, 1999 To: Ray Riley, City Manager From: Beverly P. Hodges, Finance Officer Subject: Signatory Change COMMENTS A resolution is requested adding Maurine Gray as an authorized signatory on City Accounts effective April 20, 1999. The following individuals are authorized as signatories for any institution the City Council has already designated or may designate as a depository for the City of Beaumont for banking and facsimile purposes. Ray A. Riley, City Manager Beverly Hodges, Finance Officer Kandy Daniel,Treasurer Maurine Gray, Community Services Director The following individuals are authorized to request electronic fund (wire) or ACH transfers of any and all City funds on deposit at Chase Bank of Texas N.A. or its successor Hibernia National Bank. Ray A. Riley, City Manager Beverly Hodges, Finance Officer Kandy Daniel, Treasurer Nada Rogers, Deputy Treasurer Maurine Gray, Community Services Director Signatories on all other City of Beaumont accounts for banking or investment purposes shall remain unchanged. C RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney is hereby authorized to file and prosecute a lawsuit against Juanita Ceaser and/or entity dba Barbeque Lagniappe Restaurant to collect on a delinquent Small Business Revolving Loan should Juanita Ceaser fail to obtain approval for refinancing the loan and/or keep current in payments thereon. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1999. - Mayor - D RESOLUTION NO. WHEREAS, the claim of Angela Marie Gill has been discussed in an Executive W 9 Session properly called and held Tuesday, March 16, 1999; and, WHEREAS, the Council desires to authorize the settlement of the claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be and he is hereby authorized to settle the claim of Angela Marie Gill in the amount Thirty-Thousand ($30,000) Dollars. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1999. - Mayor - CITY OF BEAtiMONT REGULAR MEETING OF THE CITY COUNCIL • COUNCIL CHAMBERS APRIL 20, 1999 1:30 P.M. BARBARA LIMING AGENDA CITY CLERK CITY CLERK'S OFFICE OPENING • Invocation Pledge Roll Call • Presentations and Recognition Presentation from Young Men's Business League relating to REACH Program • Public Comment: Persons may speak on scheduled agenda items (excluding item 5) • Consent Agenda GENERAL BUSINESS Projects Plan and Financing Plan for Reinvestment 7one tiumher One ID 1 2. Consider the City's submittal of an application for State assistance from the Texas Automobile Theft Prevention Authority for the Southeast Texas Auto Theft Task Force j; 3. Consider a contract for janitorial services for six facilities in the Municipal Complex 46 , "I 4. Consider the purchase of equipment maintenance insurance for City owned I equipment 5. PUBLIC HEARING: Application for taxicab operation Consider an application to operate a taxicab service within the city limits of Beaumont COMMENTS * Councilmembers comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Executive Session in accordance with Section 551.071 of the Government Code to discuss contemplated or pending litigation: Claim of Lola Seastrunk Claim of Floyd Rigsby * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Manager Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. � 1 April 20, 1999 Consider a Projects Plan and Financing Plan for Reinvestment Zone Number One Information is attached for your review. • City Manager's Office City of Beaumont To: Mayor and Councilmembers From: Kyle Hayes Date: April 14, 1999 Subject: Projects Plan and Financing Plan for Reinvestment Zone Number One As part of the downtown revitalization effort, the City is planning street, sidewalk, landscaping and lighting improvements at an estimated cost of 51,200,000. Phase I includes brick paving the sidewalks and street, and making landscaping and lighting improvements on Crockett Street and the surrounding block to the south of the historic buildings being renovated as part of the Crockett Street Project. The estimated cost of the improvements is $540,000. Phase II includes sidewalk, landscaping, and lighting improvements on Orleans Street from Wall to Crockett and on Fannin between Pearl and Orleans. The preliminary cost estimate for improvements in Phase II is $560,000. The improvements in Phase II would complement the Jefferson Theatre, new Municipal Court, and Hotel Beaumont. The improvements proposed in the development concept plan will result in a more positive image for Beaumont and the downtown area and will advance the City Council's officially adopted policy of making the Central Business District a regional center of business and culture. On March 25, 1999, the Reinvestment Zone Number One Board of Directors approved a financing plan for the City-sponsored projects within the Zone whereby the City will arrange a loan of$1,200,000 from local banks for the proposed improvements. The banks will be repaid with annual tax increment revenue from the Tax Increment Fund. As a part of the $1.2 million, the Board of Directors approved$540,000 for improvements to complement the Crockett Street project. Accomplishing the projects outlined in the Projects Plan ultimately from tax increment revenue is economically feasible. The captured appraised value of the Zone produced $850,000 from 1988 through fiscal year 1998. In 1998, the TIF fund produced $93,000. The Crockett Street project is projected to generate an additional $84,000 in property tax revenues to the TIF fund annually once the project is complete. This estimate is based on the total appraised value of the buildings being renovated as part of the Crockett Street project increasing by$3,000,000. Council is asked to consider approving the Projects Plan and Financing Plan for Reinvestment Zone Number One which was discussed at the regular meeting on April 13, 1999. City Manager's Office City of Beaumont To: Mayor and Councilmembers From: Kyle Hayes Date: April 5, 1999 Subject: Downtown Reinvestment Zone The Texas Tax Increment Financing Act of 1981 authorized Texas cities to use Tax Increment Financing (TIF) as an urban revitalization tool. Tax increment financing is most commonly associated with programs to correct urban blight and revitalize central business districts. The Beaumont City Council designated a portion of the city's downtown area as a Reinvestment Zone for the purposes of Tax Increment Financing in November 1982, and appointed a Board of Directors to oversee the TIF program. Amo nQ the requirements of the Tax Increment Financing Act are the preparation and adoption of it' plans for the Reinvestment Zone describing existing conditions and specifying proposed improvements and sources of financing. This document is intended to meet the legal requirement for Projects and Financing Plans and to provide a unified strategy for revitalizing the Reinvestment Zone. Once a Reinvestment Zone has been established under Texas law and is placed in service, tax increment financing operates as follows: First, a tax increment base --the total appraised value of all real property within the zone at the time of its establishment -- is determined. As long as the zone is legally in effect, taxing entities (city, county, school districts, and other special districts)receive tax payments for property within the zone calculated only on the tax increment base amount. In other words, the appraised value of real property in the zone is effectively"frozen" for the purposes of general taxation. At this point, tax exempt Tax Increment Bonds may be sold to finance public improvements such as streets, utilities, parking or sidewalks needed to support and attract privately funded redevelopment projects. As the value of property in the zone increases in subsequent years, special taxes based on the captured appraised value-- the amount in any given year by which the current assessed value of real estate in the zone exceeds the tax increment base-- are deposited in the City's Tax Increment Fund. The Tax Increment Fund may be used to retire Tax Increment Bonds. Alternatively,the accumulated deposits in the Tax Increment Fund may be used to finance public improvements on a"pay as you go"or cost reimbursement basis. The Downtown Reinvestment Zone Projects Plan and Financing Plan are required by the Texas Tax Increment Financing Act. The existing Projects Plan and Financing Plan was approved by the City Council in 1994 to extend the boundaries of the Reinvestment Zone to allow for the demolition of the former LaSalle Hotel. All expenditures associated with the demolition of the LaSalle have been repaid. A Project Plan provides a summary of existing conditions and proposed future development in the zone. A Financing Plan presents estimated costs and methods of financing proposed projects. Projects completed to date with tax increment revenue are land acquisition and landscaping for the Southeast Texas Art Museum ($265,000) and Tyrrell Historical Library renovations ($430,000), as well as land acquisition of the Pearl Street property ($237,000) and asbestos abatement and demolition of the former LaSalle Hotel and parking garage on the property (274,000). There are a number of projects located in the Reinvestment Zone that are either in the planning stage or under construction that will greatly enhance the do«ntown area. The projects are as C0iio��S. 1) Crockett Street - The Beaumont City Council approved a Section 108 loan for the Crockett Street Project in the amount of$3,000,000 in August of 1998. The total project cost is estimated at $5,700,000. The project is the redevelopment of the"Dixie Street"commercial block in downtown Beaumont. The developers plan to redevelop the two story historic storefront buildings into a combination of entertainment, eating, and drinking establishments. Approximately 300 permanent jobs would be created upon completion of the project. Construction should begin in the Summer of 1999. 2) Hotel Beaumont-The Council approved a request from the National Development Council for Section 108 funding in the amount of S3.175 million in December of 1998. The National Development Council has plans for the complete renovation of the Hotel Beaumont, located at 625 Orleans Street. Currently,there are 75 occupied units at the Hotel Beaumont with plans to increase that number to 135 after the renovation is complete. The rehabilitation will be completed over a 12 month period and construction is anticipated to commence in the Summer of 1999. The total anticipated project cost is $7,495,000. 3) Jefferson Theater- Council approved Section 108 funding in the amount of$2,000,000 in September of 1998. Built in 1927 by the Jefferson Amusement Company as an American Movie Palace, this 1500 seat theater hosted stage and cinema events drawing audiences from southeast Texas and southwest Louisiana. The Theater will be restored as close as possible to its original design. In 1996, a concentrated effort was initiated to mobilize over 150 civic leaders and area citizens to undertake a comprehensive planning process and capital campaign with a goal of raising $3,000,000(this is in addition to the$2,000,000 loan from the City). 4) Municipal .o urt Building-The City acquired the former White House building located at 700 Orleans for$126,000,and the first floor is being renovated for the relocation of the Municipal Court. The estimated construction cost is $1,550,000 and the renovation should be complete by May of 1999. 5) n C ount; o m unity 4;upervision De m .n - Jefferson County is renovating the former Beaumont Independent School District Administration Building located at the corner of Neches and Wall. The estimated construction cost is $500,000 and the renovation should be completed by September of 1999. As part of the downtown revitalization effort, the City is planning street, sidewalk, landscaping and lighting improvements downtown at an estimated cost of$1,200,000. Phase I includes brick paving the sidewalks and street, and making landscaping and lighting improvements on Crockett Street between Main and Pearl. The estimated cost of the improvements is $540,000. Phase II includes sidewalk, landscaping, and lighting improvements on Orleans Street from Wall to Crockett and on Fannin between Pearl and Orleans. The preliminary cost estimate for improvements in Phase II is$560,000. The improvements in Phase 11 would complement the Jefferson Theatre, new Municipal Court, and Hotel Beaumont. The improvements proposed in the development concept plan will result in a more positive image for Beaumont and the downtown area and will advance the City Council's officially adopted policy of making the Central Business District a regional center of business and culture. On March 25, 1999, the Reinvestment Zone Number One Board of Directors approved a financing plan for the City-sponsored projects within the Zone whereby the City will arrange a loan of$1,200,000 from local banks for the proposed improvements. The banks will be repaid with annual tax increment revenue from the Tax Increment Fund. As a part of the $1.2 million, the Board of Directors approved $540,000 for improvements to complement the Crockett Street project. Accomplishing the projects outlined in the Projects Plan ultimately from tax increment revenue is economically feasible. The captured appraised value of the Zone produced $850,000 from 1988 through fiscal year 1998. In 1998, the TIF fund produced $93,000. The Crockett Street project is projected to generate an additional $84,000 in property tax revenues to the TIF fund annually once the project is complete. This estimate is based on the total appraised value of the buildings being renovated as part of the Crockett Street project increasing by $3,000,000. A copy of the 1999 Projects Plan and Financing Plan for the Reinvestment Zone Number One is attached for your review. At a future City Council meeting, Council will be asked to consider adopting the 1999 Projects Plan and Financing Plan for the Reinvestment Zone. The Reinvestment Zone has a statutory life of twenty years and will expire in October of 2002 unless the zone is extended through the issuance of additional debt. The estimated cost of the proposed improvements ($1.2 million)will be amortized over 10-12 years which would extend the life of the zone to 2009-2011. MEETING MINUTES REINVESTMENT ZONE NUMBER ONE • MARCH 25, 1999 A meeting of the Reinvestment Zone Number One Board of Directors was held on March 25, 1999 at 4:00 p.m. in the Executive Office Conference Room in City Hall located at 801 Main Street. ESENIL RnaRn MFMBFRS A IS .NT: Herman Rogers, Chairman David Bradley Lamar Roach Haywood Walker Benn Bundy Terrance Holmes Carolyn Howard Carl Griffith John Williams James McNicholas C.A. "Pete" Shelton Walter Crawford, Sr. Ay.so PRE Kyle Hayes, Executive Assistant to the City Manager Tom Warner, Public Works Director Beverly Hodges, Finance Director Steve Richardson, Planning Director Chairman Herman Rogers convened the meeting at 4:05 p.m. • Mr. Riley began by giving a status report of the Reinvestment Zone. Currently, there are no funds available nor are there any debts. He explained that the purpose of the meeting is to review proposed improvements on and around Crockett Street (Part I) to complement the Crockett Street Project and improvements on Orleans and Fannin Street (Part II) which would complement the Hotel Beaumont and Jefferson Theatre projects. Tom Flanagan, with James J. Flanagan Shipping Corporation, is nearing the start of construction for the Crockett Street Project and needs a commitment from the City that improvements will be made on city owned property such as the streets, sidewalks, lighting and landscaping. The Board is to review the information provided, decide whether they approve of the proposed improvements, and if so send the proposal to the City Council for approval. Tom Warner displayed a plan that Mr. Flanagan's architects had revised showing exactly what they have in mind for the Crockett Street Project. He began by explaining to the Board the two parts included in the proposed projects plan. Part I includes improvements on Crockett Street between Main and Pearl. Mr. Flanagan plans to have sidewalk cafes which would mean widening the existing sidewalks by twelve feet on each side of the street. The estimated cost of the sidewalks is $265,000. The City will be responsible for adding brick pavers all around and in the rear of buildings, similar to that of the Art Museum. The estimated cost of the brick pavers is $100,000. Street lighting on both sides of Crockett,Main and Pearl Streets is estimated at $63,000. With all improvements included, the total estimated cost of Part I is$540,000. Mr. Flanagan has also suggested that the City be responsible for paying for arches that will add to the improvements on Crockett Street. The arches would be fifty feet tall,made out of iron,and would extend over the entrance to Crockett Street with the inscription"Crockett Street." The • estimated cost for the arches is $100,000. With the arches included,the total cost of Part I is $640,000. Page 2 • Part 1I of the project will include sidewalk, landscaping, and lighting improvements on Orleans Street from Wall to Crockett and on Fannin between Pearl and Orleans. Cost estimates have not been conducted for Part I1. Benn Bundy asked if Crockett Street will be open to vehicular traffic. Mr. Warner informed him that the street will be open during the day, and will likely be closed at night. John Williams asked if there will be appropriate parking for patrons. Mr. Warner informed him of different parking facilities that are already available, even though some are located a few blocks away. However, there will be limited parking on the streets, going from four lanes to possibly three. Carolyn Howard suggested that the Board draw up a master plan for future improvements downtown. Lamar Roach did not agree stating, it would cost an excessive amount of money and the City would not be able to enforce the plan if a store owner decided, for example,he or she wanted a different type of shrub in the front of their store than what the plan called for. John %\,ill;,1«js stated in order for the master plan to work, the Cite should write an ordinance for Beverly Hodges presented the financial plan. She stated in order to keep the cost down, the Board should agree to borrow more than what is needed if they plan to invest in the future, aside from the Crockett Street improvements and those on Orleans and Fannin. This will aide in keeping the issuance cost at a minimum. The estimated cost of the improvements in Parts I and II is $1,000,000. In the past, the TIF zone has produced revenues averaging $90,000 per year. The • estimated cost over a ten year period would require annual payments of approximately $125,000. The Crockett Street Project is projected to generate an additional $84,000 in property tax revenues annually, once the project is complete. Therefore, by the time everything is underway, the TIF should generate approximately $170,000 annually to pay off any debt incurred. Pete Shelton made a motion to commit $540,000 for improvements on Crockett Street. The motion was seconded by John Williams, no one opposed and the motion was carried. Pete Shelton made a motion to commit $100,000 for the construction of the arches. Lamar Roach recommended not paying the full $100,000,but suggested half of the cost be paid by the City and half by the developer. Benn Bundy said that he respects the risk that Mr. Flanagan is taking by investing $3,000,000 of his money into this project. He went on to say that $100,000 is not much to invest considering how much is actually being invested by Mr. Flanagan and his investors. Chairman Rogers suggested that the motion be tabled until the next meeting. Pete Shelton made a motion to finance $1.2 million for improvements in the Reinvestment Zone. Lamar Roach seconded the motion, no one opposed and the motion was carried. The next meeting date will be set to discuss the funding of the arches. The meeting was adjourned at 5:35 p.m. • � 2 April 20, 1999 Consider the City's submittal of an application for State assistance from the Texas Automobile Theft Prevention Authority for the Southeast Texas Auto Theft Task Force The City of Beaumont has been the principal governmental agency applying for and administering the grants since the inception of the Task Force in 1993. A grant application -will submitted for FY 2Uou for approximlatc:i� 5546.uUo. Tire submission of the graft appli� .:gin must be authorized by the governing body of the applicant and, if the grant is approved by the Auto Theft Prevention Authority, the governing body of the applicant must also authorize the receipt of and disbursement of funds and execution of inter-local agreements between the governmental entities in the Task Force. A copy of the staff memorandum is attached for your review. i B eaumont Police D ��„„ Tom Scofield, Chief Office: 109-880-3801 • Fax: 409-880-38.1-1 P.O. Box 3827 lip Beaumont, Texas 7770-1-3827 M : 1M www.ih2000.net/bpd/ TO: Kyle Hayes, Assistant to City Manager FROM: Chief Tom Scofield 6�1 DATE: April 8, 1999 RE; City Council Resolution Southeast Texas Auto Theft Task Force The Beaumont Police Department, on behalf of the Southeast Texas Auto Theft Task Force, has prepared an application for State assistance from the Texas Automobile Theft Prevention Authority. The City of Beaumont has been the principal governmental agency applying for and administering the grants since the inception of the Task Force in 1993. It is necessary that we again submit a grant application for the next fiscal year. The submission of the grant application must be authorized by the governing body of the applicant and, if the grant is approved by the Auto Theft Prevention Authority, the governing body of the applicant must also authorize the receipt of and disbursement of funds and execution of inter-local agreements between the governmental entities in the Task Force. I would therefore request that the City Attorney's Office prepare a resolution for City Council review and approval authorizing the City Manager to: 1. Execute documents needed to apply for the grant; 2. Execute documents required to authorize acceptance of grant; 3. Execute documents necessary to receive and disburse grant funds; and 4. Authorizing execution of inter-local agreements related to operation of the Southeast Texas Auto Theft Task Force. I am also submitting, with this memorandum, informational documents which I would request you provide to the City Manager, Mayor, and members of the council regarding the operations of the Task Force. If you have any questions in regard to these issues, please contact Dean Johnson. is /gw RESOLUTION N0. f-7 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT- WHEREAS, the City of Beaumont has been the applicant for state assistance for operation of the southeast Texas Auto Theft Task Force since its inception in 1993; and WHEREAS, the Beaumont Police Department and other governmental jurisdictions participating in the Southeast Texas Auto Theft Task Force wish to continue operation of the Task Force; and WHEREAS, the Southeast Texas Auto Theft Task Force has had a positive impact which has led to the reduction of auto thefts in Jefferson County, Orange County, ana surrounding jurisdictions; and WHEREAS, the Southeast Texas Auto Theft Task Force has served citizens in these jurisdictions by providing crime prevention and investigative services; and WHEREAS, this program has been previously endorsed by the City Council of the City of Beaumont; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT, the City Manager be and he is hereby authorized to execute all documents necessary to: Apply to the Texas Auto Theft Prevention Authority for funding and assistance to continue the Southeast Texas Auto Theft Task Force; and Accept the grant if approved by the Texas Auto Theft Prevention Authority; and Receive and disburse grant funds; and Implement inter-local agreements related to operation of the southeast Texas Auto Theft Task Force. PASSED BY THE CITY COUNCIL of the City of Beaumont this the ,3/,,z.-day of 1998. - Mayor - • Auto Theft in the United States In 1997 1.4 million vehicles were reported stolen in the United States. These cars had an estimated value of 7.6 billion dollars. Auto theft accounted for 13% of all property crimes. One car was reported stolen every 20 seconds. The number one stolen vehicle was the Honda Accord. The State of Texas ranked fourth among the fifty states in auto theft. Auto Theft in Beaumont In 1992 The Wall Street Journal reported that the City of Beaumont, Texas had the largest increase in auto theft from 1991 of any city with a population of 1001000 or greater. That increase was r r Auto rhes In Besumont by Yesr 54%. Since the inception of The ft Southeast Auto Theft Task Force in 1993, 2000 Beaumont has experienced a steady ,"a • reduction from 1719 reported auto thefts in 1992 to 853 in 1998. This reflects '°°° IM 1072 more than a 49% red uetio n. The "o Southeast Texas Auto Theft Task Force ,ae� ,gas yeas ,ea4 joss �eaa �oa� Ina had a positive impact by working to reduce auto thefts in Beaumont. The Texas Automobile Theft Prevention Authority In 1993 the Beaumont Police Department applied for a state grant from the Texas Automobile Theft Prevention Authority, a division of the Texas Department of Transportation. This grant was approved and was used to finance the Task Force. The grant has been applied for and approved each succeeding year since. Since the inception of The Southeast Texas Auto Theft Task Force, the A.T.P.A. has awarded more than 3.18 million dollars to the Task Force to help reduce auto theft. The funds for the grants are obtained from a $1.00 per year anti-theft fee that is added to each auto insurance policy issued in the state. The Authority administers the grant. The Southeast Texas Auto Theft Task Force The Task Force is a multi jurisdictional, multi- 0 TyF� agency unit originally comprised of officers from Q. )► the Beaumont Police Department, the Port Arthur Police Department and the Jefferson County Sheriff's Office. In September 1996 the ATPA added Orange County to the Task Force's area of 40h Cpl(/ responsibility. An investigator from the Orange ASK FOB County District Attorney's Office was assigned to the unit. In addition to Jefferson and Orange counties. the Task Force has aided law enforcement agencies and officials in Hardin, Jasper and Chambers counties, as well as, the States of Louisiana and Mississippi. The unit is divided into two branches; investigation and crime prevention. iInvestigative Accomplishments The investigative branch of the Task Force targets auto theft at every level. Emphasis is given to theft rings, street gang related auto thefts and repeat offenders. Because many cars are stolen for their parts the unit has developed a program to monitor, inspect, and inventory local repair shops, salvage yards, and used parts dealers. Since the inception of the Task Force Auto Thefts In Jol7orson County by Year in March 1993, Jefferson County has 3000- experienced more than a 48% =600 1 =7s= 2Sft decrease in auto theft. The Task Force =,w J ,aaa 1734 has made 750 arrests, filed 771 criminal 7500 ,,,_ 1 376 1226 cases and recovered 662 stolen vehicles i0w with an estimated value of 6.79 million 5" dollars. Additionally, the Task Force has 1991 1992199319941995199619971998 recovered more than $650,000.00 in stolen parts and property. Crime Prevention Accomplishments A major key in solving any problem is awareness. One Task Force staff officer serves as a full time crime prevention officer whose primary duties include conducting media campaigns and public presentations to better inform local communities of auto theft problems and methods of auto theft prevention. The officer also gives crime prevention presentations to civic groups and instructs local law enforcement personnel in the area of detection and recovery of stolen vehicles. In 1998 the Task Force conducted 38 crime prevention programs in Southeast Texas. Texas K E.A. T. Program The Southeast Texas Auto Theft Task Force is one of 0%1 �Qo the more than 350 issuing agencies for the Texas Help End Auto Theft (H.E.A.T.) Program. The program, which a began in November, 1993, provides decals which are affixed to vehicles to indicate the owner's written consent ,F4 off ' authorizing a peace officer to stop the vehicle anywhere in Texas between the hours of 1:00 am and 5:00 am to determine if the vehicle is being operated by the owner or with the owner's permission. Currently there are more than 60,000 cars registered in this program across the state. More than 3600 of these vehicles are in Jefferson, Orange and Hardin counties. The top ten registering agencies are depicted in the graph to the below. Beaumont currently ranks sixth ahead of such larger agencies as the Austin Police Department and the Bexar County Sheriff's Office. Top Ten H .E.A.T . Rs0tetrotlon iasuln0 Apenoles 1 0 0 0 0 6000 0000 4000 0 0 0 O 3 April 20, 1999 Consider a contract for janitorial services for six facilities in the Municipal Complex The two-year contract would be with Sandra's Enterprises, Inc. of Nederland at an annual cost of $127,333.03. The facilities to be cleaned include City Hall, Police Building, new Municipal Court facility, Beaumont Public Library, Tyrrell Historical Library and the restrooms at Riverfront Park. The services include all labor, supervision, cleaning supplies, paper goods, equipment and transportation required to perform quality janitorial services. A copy of the staff 1;1eMOFa11 iLIM i� a tai ,,�dl TU1L' INTER-OFFICE MEMORANDUM z IL City of Beaumont,Texas Central Services Departrnent Date: April 9, 1999 To: Ray A. Riley,City Manager From: Kirby Richard,Central Services Director Subject: Contract for Janitorial Services COMMENTS Three (3) bids were received on Monday, April 5, 1999 for furnishing janitorial and custodial services for six (6) facilities in the Municipal Complex Those facilities include City Hall,Police Building,new Municipal Court facility, Beaumont Public Library,Tyrrell Historical Library and the restrooms at Riverfront Park. The contract specifications provided for a two year contract and requested pricing for the second year. Prices are guaranteed with no increases allowed during the contract period. A non-appropriation clause was also included in the contract specifications. Three(3)companies were represented at a pre-bid conference held March 29, 1999. At the meeting,the specifications were discussed and an on site tour of the facilities was conducted. The services bid include all labor,supervision,cleaning supplies,paper goods,equipment and transportation required to perform quality janitorial services. It also includes the services of a"daymaid"during business hours for unexpected occurrences and additional attention to public areas. Specifications detailed the work descriptions into very specific tasks to be performed daily,weekly, and monthly. The specifications required the bidder to quote an all inclusive hourly rate. Each vendor submitted a work plan indicating the number of employees and the hours required at each location. Specifications indicated that the contract would be awarded to one company for all facilities. The following company represents the lowest bid submitted for each facility: Contract for Janitorial Services April 9, 1999 Page 2 Location Vendor Maximum Cost Per Year City Hall Sandra's Enterprises,Inc. $52,294.60 Police Sandra's Enterprises,Inc. $35,397.60 Municipal Court Sandra's Enterprises, Inc. $11,922.50 Riverfront Park(Restrooms) Sandra's Enterprises, Inc. $ 892.70 Beaumont Public Library Sandra's Enterprises,Inc. $21,588.75 Tyrrell Historical Library Sandra's Enterprises, Inc. $5,236.88 Total Annual Cost $127,333.03 111e main t;m cj<t Y,r\.,.r«as calculated usin«the hourly rate quoted. the number of«orking da-s per v ear for each facility,the number of employecs and the stated hours each employee «ill «ork. The contractor will not be allo«ed to increase the hourly rate,the number of employees or the number of hours stated in their bid during the contract period. There is no increase in price for the second year of the contract. ABM Janitorial submitted a bid in the amount of$130,819.60 with a guaranteed two year price and Texas Industrial Contractors,Inc.dba SanServe Building Services submitted a bid in the amount of$135,408.89 for the first year and $136,305.55 for the second year of the contract. It is recommended that this bid be awarded in the amounts as indicated below: SANDRA'S ENTERPRISES,INC. Nederland, TX Required Personnel Hourly Rate No.of Employees Hours/Day/Employee City Hall (Mon. -Fri.) Day Maid $8.24 1 8 Foremen $7.95 1 4.5 Janitors $7.90 3 4.5 Police Building (Mon. -Fri.) Foremen $7.95 1 8 Janitors $7.90 1 8 Janitors (Sat., Sun.,&Holidays) $7.90 1 4 Riverfront Park* Janitor(Sat.,Sun.,&Holidays) $7.90 T I 1 *City Hall Daymaid will clean Riverfront Park restrooms Mon.-Fri. Contract for Janitorial Services April 9, 1999 • Page 3 Required Personnel Hourly Rate No.of Employees Hours/Day/Employee Beaumont Public Library(Mon. - Sat.) Foremen $7.95 1 3 Janitor $7.90 2 3 Tyrrell Historical Library(Mon.,Wed.,& Fri.) Foremen $7.95 1 1.5 Janitor $7.90 2 1.5 Municipal Court (Mon. - Fri.) Foremen $7.95 1 2 Janitor $7.90 2 2 In 1993, the City opted to contract with outside firms for janitorial and custodial services instead of using City employees. Last year's contracted price bid in 1997 for these services was approximately$90,000 anually. Increases in the total cost can be attributed to minimum wage increases and the addition of the new Municipal Court facility. The contractors will not be allowed to exceed the number of employees,number of hours stated or the hourly rate during the contract period,therefore the annual expenditure will not exceed the maximum amounts shown. Should the contractor fail to provide the required manpower as stated in their bid,the rate per hour will be deducted from any monies owed. If there are special circumstances and additional work is required,the City has the option to approve additional manpower and hours if it is deemed necessary. Funds for this contract are available in the Central Services Department's Building Services budget. The Building Services Division will monitor the contract performance. The new contract will begin May 1, 1999. 4 April 20, 1999 Consider the purchase of equipment maintenance insurance for City owned equipment Proposals were requested for an insurance policy that provides maintenance coverage on a variety of equipment including such items as copiers, encoders, typewriters, fax machines, mailing machines, and the Civic Center's mechanical seating system. Equipment maintenance InSUranCC %%OLIN be pUrCnsscll 'LhrOU"il 1naLliUlllC CoIl,:Cp(s O: Ndco-dochC:s In the ai-nolint of 555,482. The insurance plan is called Specialty Undenvriters Teleserve Plan. The policy is scheduled to begin May 1, 1999 and be in effect for a one year period. A copy of the staff report is attached for your review. • • `��"' INTER-OFFICE MEMORANDUM A IL City of Beaumont,Texas Central Services Department Date: April 9, 1999 To: Ray A. Riley,City Manager From: Kirby Richard, Central Services Director Subject: Purchase of Equipment Maintenance Insurance COMMENTS Two companies submitted proposals for furnishing an equipment maintenance insurance policy for city owned . equipment. Proposals were requested for an insurance policy that pro-.ides maintenance coverage on a variety of equipment including such items as copiers,encoders,typewriters,fax machines,mailing machines,AS400 mainframe computer and periphial equipment, and the Civic Center's mechanical seating system. Currently,departments secure annual maintenance agreements for each piece of equipment. An inventory of the City's maintenance agreements indicates that approximately$142,000 is expended annually for the maintenance of the above stated equipment. Insurance companies were invited to submit proposals for various equipment maintenance policies. A list of equipment was furnished and a price was requested for each item. Each company proposed various options for insuring all or part of the equipment listed. As equipment maintenance agreements expire,a premium is due for the covered equipment. Repairs will be made on a time and material basis and based on the plan chosen,costs will be reimbursed to the City or paid directly to the vendor by the insurance company. Equipment maintenance insurance policies usually result in a 15%-20%savings and insure the policyholder that no additional costs will be incurred. The insurance companies provide quarterly service call reports indicating the number of calls,type of repairs made and the total charges. Presently, there is no service history for equipment covered by maintenance agreements, resulting in a lack of budgetary information for determining the necessity of replacing equipment. Two companies submitted four separate proposals. They are as follow: Purchase of Equipment Maintenance Insurance April 9, 1999 Page 2 Company Insurance Plan Cost Insurance Concepts Specialty Underwriters Teleserve Plan $109,748.00 Nacogdoches,TX Insurance Concepts Specialty Underwriters Com-Tec Plan $105,054.00 Nacogdoches,TX Insurance Concepts Kemper Insurance Budget Guard Plan $113,793.00* Nacogdoches,TX includes deductible of $73,965.00 T. E. Moor and Company Roval Insurance Company REMi Plan $76,745.00* Beaumont. TX 2\ClUdcs all copi :; aiid seating system Insurance Concept's,Teleserve Plan,provided pricing for all of the listed equipment. The plan includes inventorying all of the equipment and providing a toll free number to users for repair service. Service providers are contacted by Specialty Underwriters Teleserve personnel and invoices are paid by Teleserve directly to the vendor. The Com-Tec Plan proposed by Insurance Concepts provided pricing for all of the listed equipment. This plan allows the City to directly contact a service representative for repairs after obtaining authorization from a City coordinator that maintains records of service calls. Invoices for service calls are paid by the City and payments are reimbursed by the insurance company. The Kemper Insurance Budget Guard Plan also provides coverage for all of the listed equipment. A annual premium of$39,828 is required. In addition,a deductible of$73,965 must be met for reimbursement of any repair claims. T.E. Moor and Company's,REM plan,provides for partial coverage of the listed equipment. Their proposal excludes coverage of all copiers and mechanical seating at the Civic Center. Currently,the City expends$46,000 annually for maintenance agreements for copiers and the Civic Center's mechanical seating system. After careful review of each companies' proposal,it was determined that the Specialty Underwriter's Teleserve plan offered the most benefits. Initially,the list of equipment included the AS400 mainframe and peripheral equipment currently maintained by IBM. In discussions with representatives from Specialty Underwriters and the MIS Division Manager,it was determined that the computer maintenance may be best serviced under the current contract with IBM. Maintenance will be performed by IBM service technicians under either agreement but due to the fact that the user can bypass the MIS Division to obtain repairs it was requested that the computer equipment be deleted from the list of equipment. The MIS Division maintains comprehensive records of the repairs and maintenance required for each piece of computer equipment and the MIS Division Manager expressed concern that repairs could be authorized without their knowledge resulting in a loss of historical data. The Teleserve Plan allows the City to pay for each piece of equipment as its current contract expires. A physical inventory of all of the equipment is performed by Teleserve and as each item is added,a tag is affixed to the equipment providing a toll free phone number to call for repairs. A call is made and the service technician is dispatched through Teleserve. Vendors currently maintaining the equipment will be used by Teleserve and paid on a time and materials basis. The vendor will invoice Teleserve for repairs removing the City from Purchase of Equipment Maintenance Insurance April 9, 1999 Page 3 any and all liability. Teleserve will provide the same level of service as currently in place. For example,replacement of a drum on a copier included in the current maintenance agreement will also be replaced at no additional charge on the Teleserve plan. The other plans submitted by both T. E.Moor and Insurance Concepts required additional City staff time to maintain. Each involved the reimbursement of approved repairs upon receipt of work orders. The equipment to be maintained is in various offices throughout the City. Work orders forwarded to one staff person have to be matched to an inventory list and paid invoice,then sent to the insurance company for reimbursement. Request for reimbursement must be submitted within sixty(60)days to be eligible for reimbursement. Removing the AS400 computer equipment from the total cost submitted for the Teleserve plan results in a net cost of S-55.48? Ctirrcnt maintenance ageements for this equipment totals S71.61 R T!.c Teleser� plan repre<:nts a net annual savings of$16,136.50. Therefore,it is recommended that the proposal submitted by Specialty Underwriters Teleserve Plan through Insurance Concepts be accepted in the amount of$55,482 for the annual premium. This policy is scheduled to begin May 1, 1999 and be in effect for a one year period. A list of the equipment to be placed on this policy is included for your review. Funds for this expenditure are available in each department's budget. Department Description S/N Ex (ration Date Animal Control Canon C2020 Copier VGB38277 7099 Beaumont Public Library Canon C2020 Copier VG854644 4!6199 City Clerk Canon C6652 Copier ZCO0O365 6/31/99 Health Department Canon C3050 Copier NBX0T753 7399 Health Department Canon C-100 Copier NTZ07631 922199 Housing Services Canon NP6545 Copier NJFO5140 1029/99 Human Resources Canon C6652 Copier CYR44765 9/25/99 Municipal Court Canon C6652 Copier CYR15796 4/4/99 Water,Customer Service Canon C3O50 Copier NBXO8040 7/2/99 Water Production Canon C2020 Copier VGB55862 3/14199 Health Deptartment-Support Sry Monroe RL918Z Copier P10O338 3/19199 Health Department-WIC Monroe RL946DX Copier AA060082 129199 Auto Theft Task Force Sharp S2O22 Copier 36200385 monthly Health Department/Services I Sharp SF7800 Copier 6050360 4199 Fleet(Fire Shop) Sharp S2014 Copier 76608951s 9/99 Fleet Management Sharp SF2022 Copier 4061407X monthly Water Distribution Sharp SF2014 Copier 66600986 528199 Cash Management Xerox 5352CAS Copier 9HM-210905 month! +.01221copy City Attorney Xerox 5352CAS Copier 9HM-210999 monthly+.01221copy City Manager Xerox 5053ROCT Copier 2Y5-122398 monthly Civic Center IXerox 5845CA Copier C1 C-004841 6/99 Ccrventior&Visitors 2ureau Xerox 5352CAS Coder 9HM-210994 , monthly+ 0122/copy Finance Department �Xerox 5352 Copier 9HM-210971 monthly Health Department Xerox 5322 Copier 1 M2-453291 monthly Health/EMS Xerox 5021 Copier OMW-054138 monthly Health/Promotions Xerox 5855CA Copier C7C-074181 monthly Neighborhood Services Xerox 5624TA Copier 4WT-118100 6099 Parks&Recreation Xerox 5355RFIN Copier 3TB-205964 monthly+.0122/copy Police/Domestic Violence Xerox 5352ZTAS Copier 1 M2-484024 monthly Police-Youth Services Xerox 5624TA Copier 4WT-115714 monthly Public Works Engineering Xerox 5352CAS Copier 9HM-218706 monthly Purchasing Xerox Digital Color Copier 7EE-142174 monthly Purchasing Xerox F200MAJ,Firey 200 9HN567570 monthly Purchasing Xerox 5100 Copier 52K309020 monthly,plus copies Q$.009 Solid Waste Management Xerox 5352CAS Copier 9HM-211085 monthly+.0122/copy Streets&Drainage Xerox 5322ZTAS Copier 1 M2-450995 monthly Pransportation Canon 6412F NUP12241 annually ter Distribution Xerox 5624TA Copier 4WT-118085 6/399 ter Utilities Administration Xerox 5322ZTAS Copier 1 M2-476661 monthly ter Reclamation Xerox 5352CAS Copier 9HM-207497 month! +.0122/cop ash Management NCR Encoder,Model 7760-1100 14389778 12199 Parks Brother PPF1550 Fax K51872128 320199 Recreation Brother PPF 1550 Fax A61034611 320199 Convention&Visitors Canon CFX-B3801F Fax UWP07552 7/13/99 Municipal Court Dex530 Fax Machine 710900475 429199 Water Commercial Pitney Bowes folding machine, F430,F431,F432,F433 various 8199 Purchasing Pitney Bowes 6100 Mailing Machine 82457 8/31199 Purchasing Pitney Bowes 3250 Stacker 6768 10/31/99 Purchasing Pitney Bowes LMS-70 Scale 9909 8/31/99 Water Administration Brother EM430 Typewriter A88748778 624199 Fleet Management Brolher EM450 Typewriter FO8905882 624/99 [Fle�et Management Brother EM701 Typewriter F51378440 624/99 ter Administration Panasonic KXE708 Typewriter 4FQ02A18930 624/99 ter Administration Panasonic KXE700M T ewriter 8BMlOF28456 624199 mal Control IBM Selectric II Typewriter 263634102 62499 ice De artment IBM Selectric II T writer 4771922 624199 ic Center Carter Com an Seati various 4/99 /Water Customer Service Itron Water Meter Wands FS/2 various 9199 na ement Information S em MDT s various 1199 • 5 April 20, 1999 Consider an application to operate a taxicab service within the city limits of Beaumont At the present time, there are two permitted taxicab companies operating in Beaumont. The two companies are Flanagan Cab Company and Square Deal Cab Company, both of which have one taxicab. Last Fridav, Star & Yellow Cab discontinued operating inside the city limits. Star & �'ello%% Cab had six taxicabs; hog ever, mane ��ere not in operation due to a difficulty of hiring drivers. Information from the City Clerk is attached for your review. i • vow INTER-OFFICE MEMORANDUM rrrrrr _ City of Beaumont, Texas ' L City Clerk Date: April 12, 1999 To: Ray A. Riley, City Manager From: Barbara Liming, City Clerk Subject: Taxicab Application We request a resolution calling a public hearing to be held April 209 1999 at 1:30 p.m., to consider application for taxicab operation submitted by Lester A. Robin, as required by • Section 29-42 of the Code of Ordinances. In addition, a resolution approving the application should be prepared for consideration by Council at the close of public hearing on April 20th. Attached is a copy of the application and a copy of the notice of public hearing to be published in the Beaumont Enterprise. • r TAXICAB COMPANY APPLICATION � For review by the City Council of the City of Beaumont ' �. City Clerk's Office Be advised that � `'�" //-,--"sks to make application to the City of Beaumont for the issuance of a taxicab company permit, and requests that the Beaumont City Council review the case to determine if there is a need and necessity for a new taxicab company in the city for the sake of public convenience. Upon determination by the City Council, cz— plans to operate a taxicab company under the name of ={ yz at the location of 11- 3 plans to operate ! taxicabs and plans to employ approximately 1 people. (Location has to be inside the city limits of the city of Beaumont.) Owner of Vehicle - = �� ' 't'f`"Z Address J, Type of Vehicle T,G�Lam. ' Horsepower i S Motor Number -`" 3 Factory Number Seating Capacity Trade Rating also states he/she will adhere to the rules of the Beaumont Code of Ordinances, Article III, pertaining to vehicles for hire. Applicant Sworn to and subscribed before me this the day of ��+��'••'�► Notary Public in and for the State of texas BARBARA LIMING NOTARY PUBLIC STATE OF TEXAS ��EOFy Alp Comm.Expires 12.20-2001 Printed from CH029 .WPD (05-Jan-99) Sec . 29-42 . Same--Notice of filing application; determination of public convenience and necessity; issuance; denial ; renewal ; transferability. 0 (a) No taxicab shall be given a permit unless the city council shall first declare by resolution that public convenience and necessity require the proposed taxicab service for which the application is made . (b) Upon the filing of an application for a permit to operate taxicabs, the city clerk shall give at least five (5) days ' notice by one publication in the official organ of the city, of the filing of such application and that same shall be heard at the next regular meeting of the city council ; provided, such notice may be given for the lencth of time herein provided for before the next regular meetina, and f OC , tnen noi.ice sIiai� s�.a-_e w- _ LE redid a Z. following meeting . (c) In determining whether public convenience and necessity require permits for such taxicabs for which application is made, the city council shall take into consideration whether the demands of public convenience and necessity require such proposed or such additional taxicabs within the city; the financial responsibility of the applicant; the number, kind and type of equipment to be used; the increased traffic congestion on the streets of the city which might result ; whether the safe use of the streets by the public, both vehicular and pedestrian, will be preserved by the granting of such additional permits; and such other relevant facts as the city council may deem advisable or necessary. (d) If the city council finds from investigation or hearing that public convenience and necessity will not be served by the operation of the taxicab or taxicabs for which the permit is desired such application shall be denied and the city clerk shall immediately give notice to the applicant of the action of the city council . (e) It shall be unlawful for the owner of any taxicab to operate the same where a permit has not been issued therefor under the provisions of . this article, and a violation of this section shall be sufficient reason to revoke the permit of such owner or operator with respect to any other taxicab. After the application to operate a taxicab or taxicabs upon or over the streets of the city has been granted, in accordance with this article, it shall be the duty of the city assessor and collector of taxes to issue a permit therefor to such applicant . (f) All permits issued hereunder shall run for the calendar year. 0 (g) Each permit issued hereunder may be renewed from year to year by the holder of such permit provided same has not been canceled by the city council for any violation under this article . (h) The permits issued under this article shall be deemed personal to the holder thereof and shall not be transferable or assignable, except by permission of the city council . (Code 1958 , ° 35-4) i N: CITE' OF BEA UMONT 'j j � t CrTY CIZRK April 12, 1999 Beaumont Enterprise P.O. Box 2991 Beaumont, Texas 77704 LEGAL NOTICE PUBLICATION --ACCOUNT NO. 409-880-3745 ONLY -- CITY CLERK'S OFFICE -- BLANKET P.O. NO. 993351. Attached is a Notice of Public Hearing for the following: 40 Permit to Operate a Taxicab Service within the City Limits of Beaumont, TX Please publish this notice one time on Wednesday, April 14, 1999. Sincerely yours, Tonya R. Cabarrus Administrative Assistant I Attachment