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Home My WebLink AboutPACKET MAY 10 2005 1 U6- 1 �X UW11L City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MAY 10,2005 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments Marie Broussard would be reappointed to the Historic Landmark Commission, The current term would expire May 1, 2007, (Mayor Evelyn M. Lord) J. Shane Howard would be appointed to the Parks and Recreation Advisory Commission. The term would commence May 10, 2005 and expire May 9, 2007. (Mayor Pro Tem Becky Ames) Hubert Oxford IV would fill the unexpired term of Kip Glasscock on the Civil Service Commission. The term would commence May 10, 2005 and expire October 4, 2005. (City Manager Kyle Hayes) A) Approve the sale of thirteen(13)parcels of City-owned surplus properties B) Approve the sale of City-owned surplus property located at Major Drive at LNVA Canal C) Approve a resolution authorizing the acceptance of drainage easement D) Approve a resolution authorizing the City Attorney or his designee to settle a bankruptcy claim with Pegasis Network Systems A City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: May 10, 2005 AGENDA MEMO DATE: May 3, 2005 REQUESTED ACTION: Council approval of the sale of City-owned surplus property. RECOMMENDATION Administration recommends the sale of thirteen(13) parcels of City-owned surplus property to the individuals listed below for a total sum of$18,470. BACKGROUND Bids were received Thursday,April 28,2005 for the sale of City-owned surplus property. The legal description and the bidders for each property are listed below: Parcel No.: 113 Address: 1445 & 1415 Lamar Street Legal: Neches River Park Addition E. '/z Lot 13, E. 1/2S. 20 ft. Lot 14, Block 6 W. 1/s Lot 13, W. 1/z S. 20 ft. Lot 14, Block 6 Zoning: RM-H-Residential Multi-Family High Density Acreage: .128 acres The bids received are listed below: Bidder Amount Bid Port of Beaumont $2,040.00 Exxon/Mobil Corporation $2,000.00 Property was obtained through the Lamar Street right-of-way acquisition. Sale of Surplus Property May 3, 2005 Page 2 Parcel No.: 181 Address: 715 Jackson Street Legal: City Plat F, D. Brown A-5, Tract 31 Zoning: GC-MD, General Commercial Multi-Family Dwelling Acreage: .113 acres Bidder Amount Bid Exxon/Mobil Corporation $1,000.00 Larry Gouthia $235.00 Property was obtained through a street right-of-way acquisition. Parcel No.: 184 Address: 1845 Irving Street Legal: City Plat F, D. Brown A-5, Tract 98 Zoning: GC-MD, General Commercial Multi-Family Dwelling Acreage: .092 acres Bidder Amount Bid Exxon/Mobil Corporation $500.00 This property was obtained for neighborhood revitalization. Parcel No.: 111 Address: 1770 Sarah Street Legal: Mildred Addition, Lots 2, 3, &N. part Lot 4 & S. Part Lot 4, Block 1 Zoning: RS -Residential Acreage: .151 acres Bidder Amount Bid Merlie Sanders $278.00 Alma.McAfee $210.00 Ryan Hunter $175.00 Property was obtained through a street right-of-way acquisition. A sanitary sewer easement will be retained by the City prohibiting the building of any structure over the easement. Sale of Surplus Property May 3, 2005 Page 3 Parcel No.: 106 Address: 1027 Grand Street Legal: Long Addition, Lot 19, Block 2 Zoning: GC-MD: General Commercial Multi-Family Dwelling Acreage: .160 acres Bidder Amount Bid Gregory Riley $235.00 Two lots were obtained in 1986 for sanitary sewer improvements. This lot was declared surplus as it was not used for the sanitary sewer improvement project. Parcel No.: 1 Address: 1902 Leiper Street Legal: J. D. Adams, NE 50'x 120', Lots 1,2,3, Block 2 Zoning: RM-H Residential Multi-Family High Density Acreage: .138 acres Bidder Amount Bid Port of Beaumont $1,360.00 Exxon/Mobil Corporation 1 $1,000.00 Property obtained for street improvements in 1979. Parcel No.: 63 Address: 475 Flowers Legal: Flowers Addition Lots 15, 16 &East 5 ft. of Lot 14, Block 1 Zoning: RM-H Residential Multi-Family High Density Acreage: .33 acres Bidder Amount Bid Larry Gouthia $1,992.00 Maurice Newman/Quad IV Mortgage $1,000.00 Bernadino Lopez $800.00 Exxon/Mobil Corporation $500.00 This property was obtained through the Jefferson County Sheriff's sale in 1997 for neighborhood revitalization. Sale of Surplus Property May 3, 2005 Page 4 Parcel No.: 105 Address: 1020 Powell Legal: Leonard Addition, Lot 4, Block 8 Zoning: RM-H Residential Multi-Family High Density Acreage: .165 acres Bidder Amount Bid ExxonMobil Corporation $500.00 Larry Gouthia $249.00 This property was obtained through the Jefferson County Sheriffs sale in 1997 for neighborhood revitalization. Parcel No.: 186 Address: 720 Powell Legal: City Plat F, D. Brown A-5 Tract 122 out of Tract 98 Zoning: GC-MD: General Commercial Multi-Family Dwelling Acreage: .058 acres Bidder Amount Bid ExconMobil Corporation $500.00 This property was purchased in 1997 for neighborhood revitalization. Parcel No.: 89 Address: 1340 Harrison Legal: Jirou Addition, Lot 10, Block 13 Zoning: RS -Residential Acreage: .160 acres Bidder Amount Bid Gregory Riley $235.00 This lot was purchased for neighborhood revitalization in 2000. Purchase of Surplus Property May 3, 2005 Page 5 Parcel No.: 202 Address: 1350 and 1380 Lincoln Legal: Clay Morris Addition, Lots 2 & 5, Block 1 Zoning: RS -Residential Acreage: Lot 2 - .2858 acres Lot 5 - 120'x25'x18'x25x138'x50'. Bidder Amount Bid ExxonMobil Corporation $8,000.00 This property was deeded to the City from Jefferson County in April 2002 for enforcement of litter violations. Parcel No.: 192 Address: 1105 Stewart Street Legal: City Plat G. D. Brown A-5 Tract 59 Zoning: RM-H Residential Multi-Family High Density Acreage: .012 acres Bidder Amount Bid Port of Beaumont $1,330.00 ExxonMobil Corporation $750.00 Larry Gouthia $267.00 This property was obtained in 1979. Parcel No.: 55 Address: 555 Shamrock Street Legal: Columbia Addition, Lot 4, Block 2 Zoning: RC-R Residential Conservation Revitalization Acreage: .113 acres Bidder Amount Bid ExxonMobil Corporation $500.00 This property was obtained in 1977 for delinquent taxes. Sale of Surplus Property May 3, 2005 Page 6 BUDGETARY IMPACT Payments to the City for this property will be deposited in the General Fund and to the Community Development-Block Grant Fund. PREVIOUS ACTION None. SIMSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and Internal Services Director. EXHIBIT A SUBJECT ;ALE OF SURPLUS PROPERTY w B PARCEL # 113 BUFORD CUNIFF >- w S FE RT a F c v, ER HW RN R -1 1445 & 1415 LAMAR STREET a DE a p ¢ NECHES RIVER PARK ADDITION av RN INC a " Z a Of GRANT E. 2 LOT 13, E. 2 S. 20' LOT 14, W za > � SHE AN w BLOCK 6 OR ERY Q a — ORTE TAGORE W. 2 LOT 13, W. 2 S. 20' LOT 14, s AN O °w as BURT Lo BLOCK 6 DOU ET E DI ON f LN -! LOCATION MAP LEGEND N.T.S. f= SUBJECT PROPERTY Z cr- N ,0.128 A- zo -- - - ACRES - - -w 14Q LAMAR ca z cr- w N.T.S. C:%Eddie%Ps*.U..Mus pmpe ty s.#.Ipmp.,ty sale 2003.dv q,113.1 111 20041:35:02 PM EXHIBIT B SUBJECT SALE OF SURPLUS PROPERTY EM ET ��❑ AL M z z BUFORD z = R IG CUN V) -� w PARCEL # 181 z IR Q _ 0 FA w AC N- P�1 CL vi UN ER Z SCH IER' S w RN R Q L.d < �z 1 DE U '� CY� RED RICK GOV RN INC❑ N V AR z ¢ > LA G ti z v o. 715 JACKSON STREET Q �Y Q > ❑R ER-i w AN FLO RS 0 CITY PLAT F, D. BROWN A-5 E Y PORTER T TRACT 3i � S AN O �w o DO LIVA � MADE ON c Y w Y zAR EL A O e LOCATION MAP LEGEND N.T.S. !'= SUBJECT PROPERTY 45' ACRES' 45' JACKSON N.T.S. C:1E"exPakalsurplus Wopany sale%pmpeny sale 2W3.aw8,181.1111QW4 1:36:01 PM EXHIBIT C SUBJECT SALE OF SURPLUS PROPERTY EM ET ¢ LD LA GH M z z BUFURD L7 Go RM AL CUNIFF > I TT r wS w RAG ¢ J _ z IR a PARCEL # 184 FA z AC N S HW RN R UN ER SC ER DE n z -10 LENE -° O V RN INCO N n RED RICK AR a J G LA 1845 IRVING STREET FLa ERs o > z SHER AN � Y ¢ ¢ Y ¢ ORTE T CITY PLAT F, D. BROWN A-5 z a TRACT 98 LI A > o n MADI ON Y w Y Z AR `A of E w a N w VAN BU EN ¢ w LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY N POWELL z 773' 0.092 iv � ACRES "' 7 3' N.T.S. C;%EddlelPednleu Aus propa"mWlpropony sale 2003.dwp,184,1 VVM YS7MAM EXHIBIT D SUBJECT El E EW EGYPT w Y ❑ J' > SALE OF SURPLUS PROPERTY a❑LLIE3 o BUTLIN ¢ E WIN a MA A D M Y HEI ERTa d N❑RA � Z ¢ L❑ E N d LELA ti N BuR� A AW w G PARCEL # 1i1 _ Q o o U Z U J LUCI LE LU L ES w ca z ❑ W J Z D Q > w MIL—q o ¢ ¢ OD E ¢ S ELI 1770 SARAH STREET I w " MILDRED ADDITION ND B❑URB❑N Q 0 LOTS 2, $, INE BASIN AUBURN Gy & N. PART LOT 4 RAMPARF Z & S. PART LOT 4, BLOCK 1 0 2 Q ° J=L WEST HIGHLAND ° >- a LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY 56.49' 25.95' 20.39' 50' 50' 1 0.151 ( X2% ACRES L6 co PyPLP b b Lo .t 50' SARAH N.T.S. c:1EddWftrkaburpiu3 popery smlo p"psdy sale 2oo3.aep,111,MUM 1:34:49 PM EXHIBIT E SUBJECT E C H cY 'LA A Z EST; ES A AL A z SALE OF SURPLUS PROPERTY Q ui IAA �� ow L❑ IS] _ GL DY Q D / VA ❑N AS LE MIL L Z IL E PARCEL # 106 LON HA RI c~n q H ZE (A 1027 GRAND r zz NO TH a W LONG ADDITION 3' J Y Z: M�GA.L Mc ADDIN LOT19, BLOCK 2 ¢ ° ¢ gp ELI a3 N Y � � 0 Py UL ERRYC w ° V IS r W U 1..., J ILAVREL LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY Ik 140' 0 0 0.160 o z LLD ACRES Lc' 140' N s S a LONG N.T.S. s s W V EXHIBIT F SUBJECT SALE OF SURPLUS PROPERTY LD z z BUFURD rY Lo 4 FCUNIFF >- a wS EW RT J I w 1 PARCEL # SCH A N'ER F W S HW o ?z �o DE a-o Z LJ a ARY GGV RN NCO N u Z Z a GRANT N_ U SRS 2 < o > n z SHE AN w 1902 LEIPER STREET "" DR ERY ¢- A ❑RTE TAGORE> J.D. ADAMS o4 a _ BURT a NE 50'x120' LOTS 1,2,3, BLOCK 2 s AN ❑ �W o DOU ET E MADI ON o f � J A p VAN BU EN -' ¢ _ 0-1 FULT❑ s rn LEGEND LOCATION MAP N.T.S. 77Zfj SUBJECT PROPERTY SCHWARNER 50' w a- w 0 0.138 c" ACRES 50' N.T.S. EXHIBIT G SUBJECT ti ❑ AL rr V) CUN r a �, = G- < ti wf- M R SALE OF SURPLUS PROPERTY c zIR a -� 0 FA W AC S N ..PowFLL UN ER SCH ER S w z L H �z Z IDENEU _a 0 RED RICK V RN INCO N iy RY Z a > PARCEL # 63 LA f :I 1n z o MM F o ERS p � Z SHER AN J LYL ¢ ¢ ERY a— ❑ _� LIVA > AN 0 Pw o J MADI ON —1 r Y 476 FLOWERS STREET w w LE o W a z A¢ W A VAN BU EN FLOWERS ADDITION ° J a FULT❑ _ LOTS 16, 16 & EAST 6' OF o R B RTS a z LEE LEE LOT 14, BLOCK 1 PR IRE PR I IE¢TF pEL J LOCATION MAP LEGEND N.T.S. �J SUBJECT PROPERTY x 5' 60' I 55' i I I 0 NI � I cN 0.330 N I N ACRES j I z 0 I I z I I a 60' 55' A, � FLOWERS 5' N.T.S. C:1Eddie'Pwks'Aurplus prwertr selelwwerty nk 2003Av.63.11!1!1001 1:33:39 PM EXHIBIT H SUBJECT SALE OF SURPLUS PROPERTY M z z BUFORD c, 4 � t7,; CUNIFF >- EWART N ~ 1,J F J W Q- H K J S PARCEL # 105 w AC S N P L d J o SCH ER d w RN R Q z z IEU C3 p CL ti RICK GOV RN INCO U AR Z ¢ > GRANT a N W Z 1020 POWELL FLD ERS O J SHEQ AN LE_ w LEONARD ADDITION Q ❑R ERY ¢—BRADY ORTE TAGOREo S �w E3 AN O BURT LOT 4, BLOCK 8 DOU ET E MADI ON AR A O F � VAN BU EN -' ¢ o w LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY POWELL 60' 0 c°v .165 ACRES N 60' SCHWARNER 0 w J U N.T.S. c:d=ddaw„Oaw.gw wovodr go. op&V"ie 2=.a 9,105.t vuma.t 1:34:27 PM EXHIBIT I SUBJECT �i SALE OF SURPLUS PROPERTY EM ET Q LO LA GH M z z BUF❑RD L C5N ❑ AL C CUNIFF r X w S z IR A r -s ~(AM R = PARCEL # 186 FA z AC N P LL g HW RN R UN ER SC H ER i I DENE O RED RICK V RN INC❑ N U AR a > G LA Z_ u MLi 720 POWELL FLO ERS o> n Z SHE MAN CITY PLAT F, D. BROWN A-5 E Z OR ERA¢ �— ❑RTE T TRACT 122 OUT OF TRACT 98 A > s AN ❑ �w — D } MADI ON f x I`I Y Z AR A C3 w < w AN¢ V BU EN J '7 CL d LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY POWELL 47t 0.8 UD/ACRES IV) 47' N.T.S. CAEOWParkalsurplus property ale%prgxrty sale 2DD3AV,186,11132004 9:56M AM i EXHIBIT K ) SUBJECT U. Z z L UI- IA A o � SI SALE OF SURPLUS PROPERTY W Z GL DY ti ¢_° VA D J MIL LE AIL E N PARCEL # 89 HA ON y z _ H ZE � 3 r � 1340 HARRISON STREET 3 -y Mc AD IN z IL JIROU ADDITION Q < 90 LOT 10, BLOCK 13 Z Y Z +�' � z n m cu -i 3 w a £ w U tL m: SQUTH �' LA LOCATION MAP LEGEND N.T.S. r= SUBJECT PROPERTY 50' b /0.160 /a ACRES =' 50' HARRISON N.T.S. C:%EddieWwkfls,r dy ssWpropwly"I*2=A n,ea,.1111OU 1:34:15 PM EXHIBIT L SUBJECT L7 _ BUF❑RD L7 z SALE OF SURPLUS PROPERTY CUNIFF r ° -S EWART K -wi '- A R = o - P W LL I n ER S H R � a �z VILLENEU d YO ¢ 1 PARCEL # 202 [IV KN INC❑ u <r ¢ GRA T n Z v u 'a > a Z SHER A w r A �Y "" OR ER S= <F.— GORE 1350 & 1380 LINCOLN STREET s AN ❑ °W o J— BURT-F f LL I D❑U ET E CLAY MORRIS LOTS 2 & 5, ADI ON ° Y BLOCK 1 0 VAN BUP EN - a x w FULT❑ LEE I S RY cl LOCATION MAP LEGEND N.T.S. ��- SUBJECT PROPERTY LINCOLN 18' 25' 50 25' 0 CD 1° 0.285 - ACRES 50' 50' N.T.S. C:IEdit%Parksburplus propertysalerproperty safe 2f103.dvc.202,12/lrAN 1127:26AM EXHIBIT M SUBJECT x SALE OF SURPLUS PROPERTY LD Z z z BUFORD PARCEL # 192 0 CUNIF r ° wS EWART < W - n- H O Z AC S N L S HW RN R C3 SCH ER w z z DE a M 1105 STEWART STREET K GOV RN INCG N � v CITY PLAT G, D. BROWN A-5 AR Z a RANT TRACT 59 a ERS o > Z SHE MAN w u - w w A Y OR ER Y ¢ TAGORE>❑RTE BURT S AN QK ryw o DOU ET E LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY x 8 M tV N N 0'.012 NO ACRES 89 STEWART N.T.S. CAEOCiawarkataurplw praparty aak%pm"rty Sala 2=.ewp,192,11!1126041:36:19 PM EXHIBIT N SUBJECT SALE OF SURPLUS PROPERTY yr EM ET LA GH M qd �N z z FORD 0 AL F >- PARCEL # 55 ti = RAG a -J J C z IR A CL i o FA AC' S N W LL A , S H tz1 SHAMROCK STREET UN �R a ti ?Z �oz DENEU 'a RED RICK ARY G0 RN INCo N Li COLUMBIA ADDITION z > LOT4, BLOCK 2 MM LA LUL uj z SHER AN FLO ERS < C3 BRAD LYL ¢ Q OR ER Y I Q po BLVA > J SAN ❑ Lyw o J > nN Y LEGEND LOCATION MAP N.T.S. SUBJECT PROPERTY 50' 0.113 /ACRES/N 50' SHAMROCK N.T.S. C:1EGCielParksburyWs property sak4"perty sak 2003Aw.5S.1Vi12004 1:33:24 PM B Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: May 10, 2005 AGENDA MEMO DATE: April 22, 2005 REQUESTED ACTION: Council approval of the sale of City-owned surplus property. RECOMMENDATION Administration recommends the sale of a parcel of City-owned surplus property to Tu-Anh Tran and Brent Nichols in the amount of$16,502. BACKGROUND Bids were received for the sale of City-owned surplus property originally obtained from a highway right-of-way acquisition for the widening of Highway 364. The legal description is listed below: Address: Major Drive at LNVA Canal Legal: City Plat SP-8, Tract 26-A, C. Williams Survey, Abstract 59 Zoning: RS -Residential Acreage: 200' x 150' ; 0.689 acres less 0.1 acre highway right-of-way The bids received are listed below: Bidder Amount Bid Tu-Anh Tran and Brent Nichols $16,502 Emmanuel Baptist Church $5,000 Lower Neches Valley Authority $3,000 A Map indicating the location of the land is attached. Sale of Surplus Property April 22, 2005 Page 2 BUDGETARY IMPACT Payments to the City for this property will be deposited in the General Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and Internal Services Director. 300 ^ / . 46 76 BU t7-ar-s ZOO 75 180 /BO 60 2 3 C R 3. Ntr LA 4'A. CANAL L N.V,A_ p eo .. !o w y v 8 Zq9 'TS /BO /BO 60 Z20.3' e.. ROAD r: . Q V~C19f City of Beaumont ow- Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: May 10, 2005 AGENDA MEMO DATE: April 26, 2005 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a drainage easement off of Highland Avenue. RECOMMENDATION The owner listed below has agreed to donate the following ten foot(10') drainage easement to the City of Beaumont: Ten foot (10') easement [for a distance of 145 feet] out of Lot 7, Block 1 of Marmion Place Addition Address: 5240 Highland Avenue Owner: Margaret Ann Laurents, acting by and through Ann Oldham, her agent and Attorney-in-Fact Administration recommends acceptance of the easement. BACKGROUND The proposed drainage easement is for the installation of an 18" to 24" storm line from Highland Avenue west to Wilbur Boulevard. It would tie into an existing storm line located on the west side of Highland Avenue and allow for the alleviation of drainage problems in the area. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. \engdrainage_laurents-ib.wpd 26 April 2005 Asa .• . . i Al' . . 4 .• Q . tir 2 'F K PA, WA L7 U 72 of 60 a m - .• to AM t : v D �- Cit y of Beaumont •�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: May 10, 2005 AGENDA MEMO DATE: May 4, 2005 REQUESTED ACTION: Consider a resolution authorizing the City Attorney or his designee to settle a bankruptcy claim with Pegasis Network Systems, Inc. in the amount of$20,000. RECOMMENDATION Consider a resolution authorizing the City Attorney or his designee to settle a bankruptcy claim with Pegasis Network Systems, Inc. in the amount of$20,000. BACKGROUND Pegasis Network is a contract claims processor for several companies that administer Medicare replacement insurance policies. Claims for EMS transportation costs were typically made by the City of Beaumont through Pegasis for those covered recipients who use EMS services. On September 18, 2002, Pegasis filed a petition for relief under Chapter 11 of the United States Bankruptcy code. At that time, there was $88,265.30 in outstanding claims unpaid by Pegasis for which a claim in bankruptcy was made. Since that time, the outstanding claim amount has been reduced and is now $52,810. Pegasis has offered to settle the City's bankruptcy claim for the amount of$20,000. Council considered authorizing the City Attorney or his designee to settle a bankruptcy claim with Pegasis Network Systems, Inc. in the amount of$20,000 in Executive Session April 26, 2005. BUDGETARYIMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and City Attorney. G:\CG\AGENDA\RESOLUTI\CLAIMLAW.DOC\AGEN MEMO-LAWTEGASIS-4-05.wpd RESOLUTION NO. WHEREAS, the bankruptcy In re Pegasis Network Systems, Inc. has been discussed in an Executive Session properly called and held Tuesday,April 26, 2005; and, WHEREAS, the Council desires to authorize the settlement of this bankruptcy ; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney or his designee be and is hereby authorized to settle the bankruptcy claim with Pegasis Network Systems, Inc. for the amount of$20,000. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute on behalf of the City of Beaumont all documents necessary to the settlement of the above referenced bankruptcy. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of May, 2005. - Mayor Evelyn M. Lord - "U"1wrl's 11A[ C City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MAY 10,2005 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-9/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving a financing contract for the purchase of various equipment 2. Consider approving a contract for collection agency services 3. Consider approving a contract for improvements to Cottonwood and Magnolia Parks 4. Consider approving a resolution to reject all bids received for the Downtown Improvements Pearl Street(Calder Avenue to College Street), Bowie Street (Pearl Street to Main Street),and Liberty Street(Pearl Street to Main Street) Interlocking Concrete Brick Pavers Project 5. Consider approving a bid for furnishing and installing new identification signs for City parks 6. Consider approving the sale of City-owned surplus property located at 1190 Grand Street 7. Consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization(BCHDO) for costs associated with the construction of four new homes 8. Consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization(BCHDO) for the construction of one home 9. Consider approving a resolution to issue a written reprimand to be placed in the City Clerk's personnel file COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 May 10, 2005 Consider approving a financing contract for the purchase of various equipment City of Beaumont *as&"•�• Council Agenda Item � c � TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: May 10, 2005 AGENDA MEMO DATE: April 26, 2005 REQUESTED ACTION: Council approval of a bid for a financing agreement. RECOMMENDATION Administration recommends award of a bid for a five (5) year financing agreement with a fixed interest rate of 3.26%to Chase Equipment Leasing Corporation. Funds from the financing agreement will be used to pay for one (1) gradall, one (1) excavator, and one(1) articulated dump truck. All of the units have been delivered. BACKGROUND Eight (8) bids were received for a fixed interest rate financing agreement. The total cost of the equipment and the amount to be financed is $672,634.69. Bids were requested for a fixed interest rate to finance the total cost for five(5)years with the first annual payment in arrears. The bids received are as follow: Financial Institution Location Interest Rate Chase Equipment Leasing Columbus OH 3.26% All Points Capital Corporation Westerville, OH 3.387% Suntrust Leasing Corporation Towson, MD 3.45% National City Municipal Finance Columbus, OH 3.559'% Lease Purchase Agreement April 26, 2005 Page 2 Financial Institution Location Interest Rate Wells Fargo Public Finance Houston, TX 3.599% First Security Leasing Little Rock, AR 4.07% Koch Financial Corporation Scottsdale, AZ 4.12% Banc Leasing, Inc. Plano, TX 7.69% Payment for the equipment was made by the City upon delivery. The equipment and the cost of each is stated below: Equipment VIN Price GE XL 3100 4 x 2 Truck mounted excavator 3120061 $215,313.69 Komatsu PC220LC-7 Hydraulic Excavator 65384 $171,327.00 Caterpillar Model 725 Articulated Dump Truck AFX01465/3PD10082 $285,994.00 Total $672,634.69 As per the terms and conditions of the financing agreement, the City will be reimbursed for the cost of the equipment. BUDGETARY IMPACT An amortization schedule indicating the cost of the financing agreement is as follows: Payment No. Payment Amount Interest Principal Purchase Option 1 $147,964.92 $21,927.89 $126,037.03 $694,562.58 2 $147,964.92 $17,819.08 $130,145.84 $594,416.74 3 $147,964.93 $13,576.33 $134,388.60 $430,028.14 4 $147,964.92 $9,195.26 $138,769.66 $291,258.48 5 $147,964.93 $4,671.37 $143,293.56 $147,964.93 TOTAL $739,824.62 $67,189.93 $672,634.69 -0- The first annual payment of$147,964.92 will be due one(1)year after execution of the agreement. Lease Purchase Agreement April 26, 2005 Page 3 PREVIOUS ACTION The purchase of one (1) Caterpillar Model 725 articulated dump truck and one (1) Gradall Model XL3100 were authorized by Council Resolution No. 05-011 and 05-012, respectively, on January 11, 2005. The purchase of the Komatsu PC220LC-7 excavator was authorized by Council Resolution 05-027 on January 25, 2005. A Declaration of Intent indicating that the City intends to purchase capital equipment and be reimbursed from proceeds of a lease purchase agreement was approved on December 21, 2004, Resolution No. 04-290. SUBSEQUENT ACTION None. RECOMMENDED BY The City Manager, Internal Services Director and Finance Officer. 2 May 10,2005 Consider approving a contract for collection agency services City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: May 10, 2005 AGENDA MEMO DATE: April 28, 2005 REQUESTED ACTION: Council approval of a contract for collection agency services. RECOMMENDATION Administration recommends the award of an annual contract to Management Koncepts,Inc.of San Antonio, Texas, for providing collection agency services. BACKGROUND The Cash Management Division bills and collects fees for demolition, litter and weed abatements, landfill usage, damages to City property, and emergency medical services (EMS). Customers are billed at the time of service with subsequent statements sent at 30, 60, and 90 day intervals. Upon exhaustion of the City's collection efforts, accounts in excess of 120 days past due are considered delinquent and forwarded to a collection agency. During the fiscal year ended September 30,2004, the City accrued$737,680 in delinquent accounts. Bidders were requested to submit separate commission rates for miscellaneous accounts and EMS accounts. Specifications stated that the proposal would be considered separately and collectively to determine which bidder represents the best value to the City. Criteria used in the evaluation are as follow: (1) Scope of Service (50%) - Range of services provided, samples of reports, and exceptions/deviations to specifications. (2) Demonstrated Experience(30%)-Service quality and performance/references/years in business. (3) Cost of service/cost effectiveness (20%) - Detail pricing for all services provided. Annual Contract for Collection Agency Services April 28, 2005 Page 2 Forty-nine (49) companies were notified and proposals were received from the following thirteen (13) companies: Commission Commission Miscellaneous EMS Company Location Accounts Accounts American Municipal Service Corp. Carrollton,TX 17% 17% Mercantile Adjustment Bureau Coon Rapids,MN 17% 17% Diversified Adjustment Service Inc. Coon Rapids,MN 17.9% 17.4% Allied Interstate Columbus,OH 17.9% 18.9% Collection Bureau of America Hayward,CA 19% 19% Penn Credit Corp. Harrisburg,PA 18% 20% Management Koncepts,Inc. San Antonio,TX 21% 21% NCO Financial Systems, Inc. Horsham, PA 21% No Bid Credit Systems International,Inc. Fort Worth,TX 21.5% 24.9% United Collection Bureau Columbus, OH 28% 25% McCreary Veselka Bragg&Allen,PC Austin,TX 30% 30% Linebarger Goggan Blair& Sampson, LLP Beaumont,TX No Bid 25% -50% Xact Resources, Inc. Burnsville, MN 35% 30% An evaluation was performed by the Finance Officer, City Treasurer, and Cash Management Division staff. Management Koncepts ranked the highest as it offers the City the most advantageous combination of services,experience,and cost. Because of the specialized nature of EMS collections and municipal services collections, strong experience in these areas are critical to successful collections. While several collection agencies quoted a lower commission rate than Management Koncepts, none offered stronger experience or a broader range of automated services. Management Koncepts has twenty-three (23) years of experience and offers a full range of automated services for both EMS and miscellaneous services collections. The company has provided successful collection services to the City during the past three(3)years. The commission due the vendor is 21% of the amount collected. Annual Contract for Collection Agency Services April 28, 2005 Page 3 BUDGETARYIMPACT Payment is strictly on a commission contingent basis and there is no cost to the City until funds have been collected. The previous contract with Management Koncepts included a 21%commission rate. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Internal Services Director, and Finance Officer. 3 May 10,2005 Consider approving a contract for improvements to Cottonwood and Magnolia.Parks City of Beaumont �• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: May 10, 2005 AGENDA MEMO DATE: May 4, 2005 REQUESTED ACTION: Council approval of the award of a bid for improvements to Cottonwood and Magnolia Parks. RECOMMENDATION Administration recommends the award of a bid for furnishing all labor, equipment, materials and supplies necessary for improvements at Cottonwood and Magnolia Parks in the amount of$277,000 to N& T Construction Company of Orange, Texas. BACKGROUND Bids were received on Thursday, April 7, 2005, for furnishing all labor, equipment, materials and supervision for improvements to Cottonwood and Magnolia Parks. Improvements to Magnolia Park include new playground equipment, sidewalks, drainage improvements, renovations to the existing pavilion, and new benches. Included in the improvements to Cottonwood Park are a new water playground,new playground equipment,a covered basketball pavilion,new picnic tables, sidewalks and drainage improvements. The bids received for this project are as follow: Contractor Total Bid Completion Time N& T Construction Company $277,000 120 calendar days Orange, TX Bruce's General Construction $292,600 150 calendar days Beaumont, TX Cleveco Construction Company $306,000 150 calendar days Luipbogon, TX Improvements to Magnolia and Cottonwood Parks May 3, 2005 Page 2 Contractor Total Bid Completion Time SeTEX Construction Corporation $325,500 120 calendar days Beaumont, TX Daniels Building& Construction $388,377 150 calendar days Beaumont, TX Eagle-Pro Engineering, Inc. $421,793 120 calendar days Beaumont, TX The low bidder,N&T Construction Company, is a city certified MBE/DBE company. Work will begin in approximately two weeks and be completed within 120 days. BUDGETARY IMPACT This project is funded through Federal, State and local governments as shown below: Urban Park and Recreation Recovery Program(UPARR) 80% Texas Parks and Wildlife 10% General Improvements Fund(City Contribution) 10% PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Internal Services Director. 4 May 10,2005 Consider approving a resolution to reject all bids received for the Downtown Improvements Pearl Street (Calder Avenue to College Street), Bowie Street(Pearl Street to Main Street), and Liberty Street(Pearl Street to Main Street)Interlocking Concrete Brick Pavers Project I In~ City of Beaumont ...01 ~ Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: May 10, 2005 AGENDA MEMO DATE: May 3, 2005 REQUESTED ACTION: Council consider a resolution to reject all bids received for the Downtown Improvements Pearl Street (Calder Avenue to College Street), Bowie Street (Pearl Street to Main Street), and Liberty Street (Pearl Street to Main Street) Interlocking Concrete Brick Pavers Project. RECOMMENDATION Administration recommends all three (3) of the bids be rejected and the project re-bid. BACKGROUND On March 28, 2005, a total of three (3) bids was received for the Project with Placo, Ltd. being the apparent low bidder. During the review and evaluation of the bids, an error was discovered in the apparent low bidder's bid documents. The error changes the position of the low bidder to the second lowest bidder. The review and evaluation of the bids for the new apparent low bidder, Allco, Inc., revealed that they did not attend the mandatory pre-bid conference as required by the bid documents. If the project was awarded to Allco, the other bidders would have grounds to challenge the award since they did not attend the pre-bid conference. The third ranked bidder submitted a bid that was approximately 23 percent higher than the lower bids. Due to these reasons, it is recommended that the project be re-bid. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. EngRejectDowntownImprovements.wpd May 3,2005 DOWNTOWN IMPROVEMENTSMARL STREET, BOWIE STREET AND LIBERTY STREET INTERLOCKING CONCRETE' BRICK.'PAVERS; Bids -received: . City Clerk's office, April 14,: 2005, 2:00 'PM CONTRACTOR BID BOND ACKNOWLEDGEMENT TOTAL BID OF ADDENDUM(S) Ito ba a y-- WPDOCSBIDREC'D 5 May 10,2005 Consider approving a bid for furnishing and installing new identification signs for City parks City of Beaumont �• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: May 10, 2005 AGENDA MEMO DATE: April 28, 2005 REQUESTED ACTION: Council approval of the award of a bid for furnishing and installing panel name signs. RECOMMENDATION Administration recommends the award of a bid for furnishing and installing twenty-eight(28)panel name signs in the amount of$44,800 to Crabtree Barricade Systems, Inc. dba KyMoCo Signs and Graphics. BACKGROUND Bids were received on Thursday, March 31, 2005, for furnishing twenty-eight (28) panel signs for installation at city parks. Currently,there are several styles ofname signs located at city parks. These park identification signs are of different sizes, shapes and colors and many are worn and in need of replacement. In an effort to establish sign uniformity, specifications were developed for a sign similar to ones installed at the Energy and Art Museum of Southeast Texas. The three(3)bids received for furnishing and installing twenty-eight (28) signs are as follow: Contractor Price Delivery Crabtree Barricade Systems, Inc. dba KyMoCo Signs& $44,800 90 calendar days Graphics Beaumont, TX One Stop Sign& Safety, Inc. $59,684 120 calendar days Jackson, MS Purchase of Signs April 28, 2005 Page 2 Contractor Price Delivery SeTEX Construction Corporation $75,722 90 calendar days Beaumont, TX Twenty-six (26) parks including the Parks Operation Center will each receive one sign. Two (2) signs will be installed at Klein Park and the Athletic Complex. Other parks designated for new signs are Alice Keith,Babe Zaharias,Caldwood,Central,Chaison,Colliers Ferry,Combest,Cottonwood, Fletcher, Forest, Guseman, Halbouty, Ida Reed, Jacobs, Lefler, Liberia, Magnolia, McLean, Pine Street, Pipkin, Roberts, Sprott, and Weiss Parks. A rendering of the sign is attached for your review. BUDGETARY IMPACT Funds are available in the Capital Reserve Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Internal Services Director. w \ .- ..: A J w ", m w ' I A s •.t L ••9fi .ZG ..OZG 6 May 10,2005 Consider approving the sale of City-owned surplus property located at 1190 Grand Street LNUE'!j City of Beaumont M K. Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: May 10, 2005 AGENDA MEMO DATE: May 2, 2005 REQUESTED ACTION: Council approval of the sale of City-owned surplus property. RECOMMENDATION Administration recommends the sale of a fire station located at 1190 Grand Street to Jose Ruiz in the amount of$32,556. BACKGROUND The former Fire Station No. 5, located at 1190 Grand Street, was closed in 1992. In 1994 and in 1999, the building was leased to Southeast Texas Community Development Corporation, Inc. (SETCDC) for two (2) five (5) year terms. Upon expiration of the second five (5) year term in December 2004, the lease was not renewed. The structure is located on the corner of Grand and Concord. The lot is 70 ft. x 94.3 ft. and the structure, built in 1931, consists of approximately 3,060 square feet. The building was offered for sale in March and bids were received April 28, 2005. Nine bids were received and are as follow: Bidder Amount Bid Jose Ruiz $32,556.00 David Bienvenu $16,250.00 Jerry Lane $13,513.00 Gregory Riley $12,650.00 Sale of Surplus Property May 2, 2005 Page 2 Bidder Amount Bid Connie Swenson $12,552.00 Tim Gregory $12,000.00 Michael Kurth $10,010.25 James E. Mathews $6,200.00 John Naymik $3,891.00 The legal description is listed below: Address: 1190 Grand Street at Concord Legal: City Plat X, Tract 28, J. McFaddin Survey Zoning: GC-MD: General Commercial Multi-Family Dwelling Acreage: 0.1515 acres (70'x 94.3') A map indicating the location of the land is attached. BUDGETARYIMPACT Payments to the City for this property will be deposited in the General Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and Internal Services Director. SUBJECT � AP w a A MARINA R w SALE OF SURPLUS PROPERTY Z E c W = sr. CH Q z C c N ES A AL A Q I IA A CZ, o L❑ a GL DY EXHIBIT A Z RD VA ❑N MI LE IL E AS LE FIRE STATION #5 LONC 1190 GRAND HA RI ❑N CE Z °° CITY PLAT X, TRACT 28 H zE ; 3 J. McFADDIN SURVEY z No TH W 3 MAGA I Y Mc AD IN z F 90 Z z ELI AB r a z rn zz Py UL ERRY LOCATION MAP N.T.S. LEGEND SUBJECT PROPERTY CONCORD 0 z o 0.151 c� r*- ACRES 94.3' KITC 7 May 10, 2005 Consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization(BCHDO) for costs associated with the construction of four new homes City of Beaumont �• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Janett Lewis, Housing Manager MEETING DATE: May 10, 2005 AGENDA MEMO DATE: May 4, 2005 REQUESTED ACTION: Council consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization (BCHDO). RECOMMENDATION The Administration recommends that City Council authorize the City Manager to execute a contract with the Beaumont Community Housing Development Organization (BCHDO) in the amount of $235,000 for costs associated with the construction of four new homes on sites identified in"Attachment A", and for assistance with down payment/closing costs and developer's fees. Homebuyer assistance provided will be based upon the subsidy actually needed in order for the buyer to secure a mortgage, not to exceed $20,000. BACKGROUND The City of Beaumont has a contractual relationship with the Beaumont Community Housing Development Organization (BCHDO) to provide affordable housing in targeted neighborhoods. BUDGETARY IMPACT Funding is available from the 2004 HOME Program. PREVIOUS ACTION Council has previously approved contracts with BCHDO using HOME funds which have enabled low/moderate income families to purchase new homes constructed in neighborhoods targeted for revitalization. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, Planning Manager, Housing Manager. Attachment"A" Beaumont Community Housing Development Organization Property Address Cost Estimate Plan Corners Site Prep Soil Compaction Foundation Down Payment Closing Cost BCHDO Developer's Total Appraised Located Test /Footings Assistance Assistance Closing Cost Fee 5015 Pennock Ave $300.00 $350.00 $100.00 $9,500.00 $3,000.00 $13,000.00 $20,000.00 $5,000.00 $2,500.00 $5,000.00 $58,750.00 5025 Pennock Ave $300.00 $350.00 $100.00 $9,500.00 $3,000.00 $13,000.00 $20,000.00 $5,000.00 $2,500.00 $5,000.00 $58,750.00 5035 Pennock Ave $300.00 $350.00 $100.00 $9,500.00 $3,000.00 $13,000.00 $20,000.00 $5,000.00 $2,500.00 $5,000.00 $58,750.00 5045 Pennock Ave $300.00 $350.00 $100.00 $9,500.00 $3,000.00 $13,000.00 $20,000.00 $5,000.00 $2,500.00 $5,000.00 $58,750.00 Total $1,200.00 $1,400.00 1 $400.00 1 $38,000.00 1 $12,000.00 $52,000.00 $80,000.00 $20,000.00 1 $10,000.00 1 $20,000.00 1 $235,000.00 8 May 10, 2005 Consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization(BCHDO) for the construction of one home City of Beaumont c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Janett Lewis, Housing Manager MEETING DATE: May 10, 2005 AGENDA MEMO DATE: May 4, 2005 REQUESTED ACTION: Council consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization (BCHDO). RECOMMENDATION The Administration recommends that City Council authorize the City Manager to execute a contract with the Beaumont Community Housing Development Organization (BCHDO) in the amount of $95,000 for the construction of a home at 3490 W. Euclid, and for a developer's fee. BACKGROUND The City carried out the necessary demolition of a home at 3491 W. Euclid, owned by Mr. Morris Jones,Jr.,a low-income senior citizen with a disability. The Administration has determined that the now vacant lot is not suitable for construction due to an active chemical pipeline crossing the property diagonally.A suitable lot has been donated and the Administration recommends construction of a new home to avoid further displacing Mr. Jones. Projected costs are identified in"Attachment A". BUDGETARY IMPACT Funding is available from the 2004 HOME Program. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, Planning Manager and Housing Manager. Attachment "A" Beaumont Community Housing Development Organization Construction Cost Plan Corners Soil Foundation/ Developer's Property Address Cost Estimate Appraisal Located Site Prep Compaction Footings Fee Total 3490 W. Euclid $68,250 $300 $350 $100 $5,000 $3,000 $13,000 $5,000 $95,000 Total $68,250 $300 $350 $1001 $5,0001 $3,0001 $13,0001 $5,0001 $95,000 ' Planning Division/ Housing Services INTER-OFFICE MEMORANDUM GUEMMK City of Beaumont, Texas Date: April 12, 2005 To: Tom Warner,Public Works Director From: Janet Lewis,Housing Manage Subject: New Construction at 3491 W.Euclid/Mr. Morris Jones, Jr. COMMENTS The development cost of a new home for Mr. Morris Jones, Jr., is estimated at $83,300.00, if built through the open bid process. This estimate does not include any site work or infrastructure. Preliminary inspections anticipate these costs to be less than$5,000.00. Housing Services proposes to contract with a CHDO to build the house, in order to reduce these costs. The house measures 1,400 sq. ft., and includes 3 bedrooms and 2 baths (one handicapped accessible) and is comparable in size to the home that was demolished(1,507 sq. ft.). Mr. Jones' daughter will live in the house as a caregiver. ExxonMobil has active pipelines that cross the existing lot; therefore the house will be built on a nearby lot donated by a relative. Housing Services requests approval to move forward with the necessary approvals and paperwork. Please advise. Thanks c: Steve Richardson,Planning Manager 3'Ax)6'ri— - �t -4- 14 -0 G_' 1 WITH R£fRIGERANT LINES PLACED 55-0 AS TO Bt"�O I ts.I tv rtcc+i I1.�OF LAWN.COOLING UNIT&HALL HAVE A MIN.6EM OF 10 UNIT6.BOTH HEATRXs I AND COOLMCs UNIR6&HALL BE MAMPACTUR£D BY TRANE,ARCO.RUDO CARRIER. OR LE NOX.HVAC SUBCONTRACTOR 6HALL BE L10EMED.OR RRANCFNSED BY THE MAMWACTUR@2'6"&TRUCTpN6.MANUFACTURER'S WARRANTY 6HALL BE A MK OF S YEARS ON.THE COMPRESSOR.AND ONE YEAR ON ALL OTHER PARTS OF THE SYSTEM. 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V-p„ If-s* 2 FLOOR PLAN SCALE:3116-m 1'-W ALL CI.G.M.V-W U.N.O. CONFER WITA BUILDER fait PLACEMENT OONSTDERATIONS/SEH NOTES .r w "�`,i...1. � �+iW:•rr r.'s3F y r� ;.'i5 t�{�- rn_ S io fc r' 9 May 10,2005 Consider approving a resolution to issue a written reprimand to be placed in the City Clerk's personnel file Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: May 10, 2005 AGENDA MEMO DATE: May 6, 2005 REQUESTED ACTION: Council consideration of a resolution to issue a Written Reprimand to be placed in the City Clerk's personnel file. RECOMMENDATION Council approval of a resolution to issue a Written Reprimand to be placed in the City Clerk's personnel file. BACKGROUND Council discussed in Executive Session on Tuesday, May 3, 2005, whether any action should be taken as a result of the errors occurring with the early voting and the inconsistent statements that followed. The possibility of the issuance of a Written Reprimand to the City Clerk was suggested. BUDGETARYIMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Council RESOLUTION NO. WHEREAS, Council discussed in an Executive Session properly called and held Tuesday, May 3, 2005, whether any action should be taken as a result of the errors which occurred in the early voting; and, WHEREAS, the possibility of the issuance of a Written Reprimand was suggested; and, WHEREAS, the Council desires this action to be taken; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT issuance of a Written Reprimand is hereby authorized and is to be placed in the City Clerk's file. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of May, 2005. - Mayor Evelyn M. Lord -