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Home My WebLink AboutPACKET SEPT 21 2004 All- City �f Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 21, 2004 1.30 Polo CONSENT AGENDA s Approval of minutes Confirmation of committee appointments Aim Heidtke-Poynor would be reappointed to the Library Commission. The current term would expire August 31, 2006. (Councilmember Andrew P. Cokinos) A) Approve a resolution authorizing the settlement of the claims of Sheila Broussard brought in the lawsuit styled Sheila Broussard vs. The City of Beaumont, The City of Beaumont Police Department, and John Daniel Cross (Cause No. A-0171048, In the Jefferson County District Court, 58'Judicial District) D) Approve a contract for the purchase of asphalts, oils, and emulsions for use in the Public Works Department A City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Judi S. Rawls, Assistant City Attorney/Police Admin. Legal Counsel MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 15, 2004 REQUESTED ACTION: Consider a resolution authorizing the settlement of the claims of Sheila Broussard brought in the lawsuit styled Sheila Broussard vs. The City of Beaumont, The City of Beaumont Police Department, and John Daniel Cross (Cause No. A-0171048, In the Jefferson County District Court, 58th Judicial District) RECOMMENDATION Council approval of a resolution authorizing in the amount below settlement of the claims of Sheila Broussard brought in the lawsuit styled Sheila Broussard vs. The City of Beaumont, The City of Beaumont Police Department,and John Daniel Cross(Cause No.A-0171048,In the Jefferson County District Court, 58th Judicial District). BACKGROUND Council discussed the resolution of this lawsuit claim in an Executive Session held on September 14, 2004. BUDGETARYIMPACT There are sufficient funds in the Liability Trust Fund to pay the settlement amount of$14,250 to Sheila Broussard vs.The City of Beaumont,The City ofBeaumont Police Department,and John Daniel Cross (Cause No. A-0171048, In the Jefferson County District Court, 58th Judicial District). PREVIOUS ACTION None. CADocuments and Settings\angiet.BMTDOMAIN.000\locai Settings\Temp\2counci1.wpd I SUBSEQUENT ACTION None. i RECOMMENDED BY City Manager and City Attorney. I I I II it sill III I I �I I II III I II I I I I II I CADocuments and Settings\angiet.BMTDOMA1N.000\Local Settings\Temp\2council.wpol B Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 14, 2004 REQUESTED ACTION: Council approval of an annual contract for the purchase of asphalts, oils, and emulsions. RECOMMENDATION Administration recommends award of an annual contract to Prime Materials and Supply Corp. of Houston at the unit costs reflected below. BACKGROUND Bids were requested for an annual contract for asphalts, oils and emulsions for use by the Public Works Department, Streets and Drainage Division. The materials are used as bonding agents in the maintenance and repair of streets. The bonding agents increase the longevity of the patching material used in potholes and various areas of damage. The products included in this bid are listed below. Bid notices were provided to four (4) vendors with Prime Materials the only bidder responding with pricing reflected in the table below. Product Description Unit Price / Gal. SS-1 $0.78 RS-2 $0.78 AES-300 $0.90 AE-P $1.15 Annual Contract for Asphalts, Oils and Emulsions September 14, 2004 Page 2 BUDGETARY IMPACT The total estimated annual expenditure is $47,190. Funds are available for this expenditure in the Streets and Drainage Division's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Internal Services Director, and Public Works Director. j a IVWJ Ci�y of Beaunwnt REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 21, 2004 1.30 P.M. AGENDA CALL TO ORDER Invocation fledge roll Call presentations and recognition Public Comment; persons may speak on scheduled agenda items 1-7/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider approving a resolution authorizing the City Manager to execute a labor agreement with the Beaumont police Officers Association for the period October 1, 2004 to September 30, 2007 1 Consider approving a contract for the Sanitary Sewer rehabilitation of Small Diameter Mains Contract-X 3. Consider approving a contract for the Sanitary Sewer System Improvements 54- inch Interceptor rehabilitation phase 1 4. Consider a request for the refinancing of a historic preservation loan 5. Consider approving a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration(FTA) to receive Capital Assistance funding for the purchase of twenty(20) transit coaches 6. Consider approving a six(6) month contract for the purchase of asphaltic concrete 7. public Hearing: receive comments relating to the application for FY2005 State Public Transportation Funds for the Beaumont Municipal Transit COMMENTS Councilmembers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Penni Simonson, et al v. City of Beaumont Douglas Manning, et al v City of Beaumont * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Manager City Attorney City Clerk Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 September 21,2004 Consider approving a resolution authorizing the City Manager to execute a labor agreement with the Beaumont Police Officers Association for the period October 1, 2004 to September 30, 2007 vow -10 City of Beaumont Council Agenda Item TO: Mayor and City Council FROM: Kyle Hayes, City Manager MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 16, 2004 REQUESTED ACTION: Consider a resolution authorizing the City Manager to execute a labor agreement with the Beaumont Police Officers Association for the period October 1, 2004 to September 30, 2007. BACKGROUND The existing labor agreement with the Beaumont Police Officers Association expires September 30, 2004. A tentative agreement has been reached providing for a three-year agreement effective October 1, 2004. The labor agreement would provide for a 5 percent wage increase effective October 1, 2004, a 4 percent wage increase effective October 1, 2005 and October 1, 2006, and a 1 percent wage increase in April of 2007. Lieutenants (11 positions) and Captains (3) will receive an 8 percent increase effective October 1, 2004 instead of the 5 percent to provide for greater separation from Sergeant salaries. Lieutenants with less than five years of service are currently making only $72 more per month than Supervisory Sergeants. The City has obtained language changes relating to insurance coverage whereby police officers will be offered the same medical insurance plan choices as provided to civilian employees except in-network major medical benefits which will not be less than 80/20 and out-of-network major medical benefits which will not be less than 70/30. Existing language in the contract states police officers shall be offered the same medical insurance plan choices as provided to civilian employees "as long as they are comparable in benefits to the current plan." The existing language also states that if any plan offered is not renewed by the City, "the benefits, deductibles, and 80/20 major medical percentages in the plan shall remain the same as those in effect" on the date of the execution of the labor agreement. With the health care industry continuously changing, the new language will allow for greater flexibility if new medical plans are adopted or amended. Police officers with one or more dependents currently contribute $58 per month as a premium for health insurance. As a part of the new labor agreement, police officers will contribute $95 per month effective January 1, 2005, $130 per month effective January 1, 2006 and $165 per month effective January 1, 2007. At no time will an officer's monthly contribution to the plan exceed that paid by a civilian with the same number of dependents. Lastly, the tentative agreement includes language recognizing the Administration's intention to eliminate 16 vacant sworn positions during the term of the agreement. The Code of Ordinances allows for 264 positions in the Police Department. The City has carried unfilled positions across budget years for more than seven years due to financial constraints. The City added 24 police positions in the early and mid 1990's as a result of a federal program whereby the salaries for the new positions were paid for by the Federal Government for a three-year period and then absorbed by the City thereafter. If the City Council amends the number of authorized positions in the Code of Ordinances to 248 over the next three years, it will better reflect the actual size of sworn officers serving in the Police Department. The Union members on the negotiating team were very professional and pleasant to work with. The membership of the Police Officers Association has also approved the tentative agreement. BUDGETARY IMPACT The fiscal impact was included in the FY 2005 Budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager. State or Federal government or any of the subdivisions or agencies thereof, shall be entitled tdtwo (2) hours minimum overtime compensation at the rate of time and one-half. On those occasions when employees are scheduled to work between the hours of 3:00 p.m. to 7:30 a.m., and they are in Court for eight (8) hours the same day, they may, with the permission of their shift commander, notify the Department that they are waiving their court pay and not going to work their shift. Conversely, they may choose to accept the court pay and report for work.This provision shall not apply to those employees who attend court during their regularly scheduled work hours. ARTICLE 21 LONGEVITY PAY In addition to all other monies paid for services rendered,the Employer agrees to pay each employee the sum of Four and No/100 Dollars ($4.00) per month longevity pay for each consecutive year of service in the department up to and including twenty-five (25) years of service. ARTICLE 22 INSURANCE Section 1. The Employer shall provide basic life and accidental death and dismemberment insurance to all employees equal to the employee's annual base salary up to a maximum of$50,000 at no cost to employee. Section 2. Liability Protection. The Employer shall not reduce during the term of this agreement liability protection as is presently afforded employees by the Employer. In the event that employees are not covered by liability protection when driving prisoners' vehicles, the Employer will not require employees to drive such vehicles. Section 3. Point-of-Service Medical Plan. A. Employees shall be offered the same medical insurance plan choices as provided to civilian employees except in-network major medical benefits shall not be less than 80/20 and out-of-network major medical benefits shall not be less than 70/30. Contributions to the medical plan by employees with dependents shall be at a monthly rate of$95 effective January 1, 2005, $130 per month effective January 1, 2006 and $165 per month effective January 1, 2007. At no time will an employee's monthly contribution to the plan exceed that paid by a civilian with the same number of dependents. Married couples who are both covered by the city insurance and who have no dependents will not be charged any dependent premium. Married couples with one or more. dependents shall be charged only one time for the increase. Page 26 The Employer shall give notice to the Union at least forty-five (45) days in advance of any cost increase in dependent insurance premiums. The Union shall be entitled to examine all documents, records, statistics, and relevant data used by the Employer to determine a rate increase. B. Employees may choose and utilize any managed care plan offered to civilian employees under the same terms and conditions as civilian employees. C. Employees may utilize the prescription drug plan under the same terms and conditions as civilian employees. Section 4. Retiree Medical Insurance Program A. During the term of this Agreement, Employer will provide medical coverage for employees and their dependents retiring or becoming disabled after April 1, 1984, subject to the provisions of Sections 4(B) through 4(H) hereof inclusive. B. Employer is authorized to receive from each retiree, as a condition of receiving retiree medical coverage, a signed statement acknowledging that both the contribution rate (premium) and hospital/medical coverages of the retiree insurance may change in the future. C. Retired or disabled employees may participate in the program only if they are eligible for retirement or disability benefits under the Texas Municipal Retirement System (TMRS). Only those individuals who are considered eligible dependents of the disabled/retired employee at the time of retirement shall be eligible for continued medical coverage. The disabled/retired employees shall not add or change (except drop a dependent while covered under this medical plan. Any employee who retires or becomes disabled and has a spouse who is employed with the City may become a dependent of the spouse along with other eligible dependents under the Employer's group medical plan. However, the retired or disabled employee shall make application at least thirty-one (31) days prior to the spouse's termination date to the Employer to institute his/her eligibility for retiree coverage. The spouse and eligible dependents will be allowed to become dependents of the retiree in accordance with the provisions of this amendment. Upon retirement, the retiree will be required to complete and sign a "Delayed Participation in Retiree Medical Coverage"form. If a participant's contribution rate status as set out in 4(G) hereof changes, the new rate will be put into effect on the first day of the month following the month in which the contribution rate status change. Page 27 ARTICLE 31 RETIREMENT The Employer agrees not to decrease the matching ratio or any other benefit under the Texas Municipal Retirement System (TMRS) during the term of this Agreement. The Employer agrees to maintain the CPI annuity at no less than seventy percent (70%). Employees may utilize, at their option,the ICMA "VantageCare Retirement Health Savings Plan" under the same terms and conditions as civilian employees. ARTICLE 32 VACANT POSITIONS Union recognizes that it is the Employer's intention to eliminate sixteen (16) sworn positions during the term of this Agreement of the 264 positions currently authorized. ARTICLE 33 DURATION OF AGREEMENT This Agreement shall be effective on October 1, 2004 and shall remain in full force and effect until the 30th day of September, 2007. This Agreement shall continue in effect after September 30, 2007, until superseded by a new agreement; provided that, unless agreed to in writing by the parties, this Agreement shall not continue in effect after September 30, 2008. IN WITNESS WHEREOF, the Beaumont Police Officers Association has caused this Agreement to be signed by its President, by order of its membership, and the City of Beaumont has caused this Agreement to be signed by its City Manager on the day of , 2004. BEAUMONT POLICE OFFICERS CITY OF BEAUMONT ASSOCIATION By: By. President City Manager Witness Witness Page 35 APPENDIX A ARTICLE 18-SCHEDULE OF WAGES EFFECTIVE 10/l/2004 10/l/2005 10/l/2006 4/l/2007 5% 4% 4% 1% GRADE I - POLICE OFFICER Start to 1 year 3,085 3,208 3,337 3,370 1 year to 2 years 3,273 3,404 3,540 3,575 2 years to 3 years 3,377 3,512 3,652 3,689 3 years to 4 years 3,482 3,621 3,766 3,804 4 years to 5 years 3,583 3,726 3,875 3,914 5 years to 8 years 3,689 3,836 3,990 4,030 8 years to 10 years 3,761 3,912 4,068 4,109 10 years to 12 year 3,873 4,028 4,190 4,231 12 years to 15 years 3,951 4,109 4,274 4,316 15 years to 20 years 4,073 4,236 4,405 4,449 20 years or more 4,195 4,363 4,537 4,582 GRADE II - POLICE SERGEANT 0 to 5 years 4,432 4,609 4,794 4,842 5 years to 10 years 4,674 4,860 5,055 5,105 10 years or more 4,767 4,958 5,156 5,208 GRADE III - POLICE LIEUTENANT 8% 0 to 5 years 5,197 5,405 5,621 5,677 5 years or more 5,301 5,513 5,733 5,791 GRADE IV- POLICE CAPTAIN 8% 0 to 5 years 5,633 5,859 6,093 6,154 5 years or more 5,747 5,977 6,216 6,278 2 September 21, 2004 Consider approving a contract for the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract-X w0ftwr City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joseph G. Majdalani, Water Utilities Manager MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 13, 2004 REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute a contract for the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract-X. RECOMMENDATION Administration recommends approval of a contract with Horseshoe Construction, Inc., Pasadena, Texas, in the amount of$2,306,334 to rehabilitate 58,144 linear feet of 6, 8, 10 and 12-inch sanitary sewer lines, replace and install 155 manholes and 714 existing service connections in the Maddox,Hollywood Avenue, Dixie Street, and Cartwright areas. The MBE goal will be met through subcontracts with the certified MBE firms of Chief Environmental Surveys, Inc., Vila Trucking Company, Standard Cement Materials, Inc., and Deanie Hayes, Inc. for a total of$241,000. The amount represents 10.5 percent of the total bid. BACKGROUND The existing sewer lines built in the 1950's have deteriorated and require major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer lines, restore the carrying capacity, and provide customers with uninterrupted and adequate service. BUDGETARY IMPACT Funds for the project are available in the Water Utilities Capital Improvements Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, and Water Utilities Manager. WUSma11MainsContractX.wpd September 13,2004 BID TABULATION SANITARY SEWER REHABILITATION OF SMALL DIAMETER MAINS CONTRACT-X BID OPENING DATE:THURSDAY,September 2,2004 @ 2 PM The Bid Proposals submitted have been reviewed,and to the best of my knowledge this is an accurate tabulation of the bids received By: J ani J.Tohme,Water Utilities Engineer Date:09/0304 ITEM QUANTITY HORSESHOE ALLCO,INC. BRYSTAR PM CONSTRUCTION& INSITUFORM NUMBER CONSTRUCTION BEAUMONT,TX CONTRACTING INC. REHAB,L.P. TECHNOLOGIES,INC. HOUSTON,TX T.W.HARRISON BEAUMONT,TX HOUSTON,TX HOUSTON,TX JERRY STRINGER BRYAN PHELPS JOSEPH MITCHELL KENNY PIPtTONE UNIT PRICE TOTAL UN IT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL ITEM NO.1 1 $3000.00 $3000.00 $2000.00 $2000.00 $1000.00 $1000.00 $5000.00 $5000.00 $70,000.00 $70,000.00 ITEM NO.2 2068 $27.00 $55,836.00 $27.00 $55,836.00 $25.50 $52,734.00 $26.00 $53,768.00 $54.00 $111,672.00 ITEM NO.3 44,892 $27.00 $1,212,084.00 $29.00 $1,301,868.00 $27.60 1,239,019.20 $31.00 $1,391,652.00 $42.50 $1,907,910.00 ITEM NO.4 6164 $36.00 $221,904.00 $32.00 $197,248.00 $31.00 $191,084.00 $41.00 $252,724.00 $44.00 $271,216.00 ITEM NO.5 5020 $43.00 $215,860.00 $34.00 $170,680.00 $36.00 $180,720.00 $46.00 $230,920.00 $48.00 $240,960.00 ITEM NO.6 73 $2000.00 $146,000.00 $1550.00 $113,150.00 $1800.00 $131,400.00 $2000.00 $146,000.00 $3000.00 $219,000.00 ITEM NO.7 67 $2,400.00 $160,800.00 $2100.00 $140,700.00 $2100.00 $140,700.00 $2400.00 $160,800.00 $3300.00 $221,100.00 ITEM NO.8 15 $2400.00 $36,000.00 $1950.00 $29,250.00 $1950.00 $29,250.00 $2200.00 $33,000.00 $3600.00 $54,000.00 ITEM NO.9 50 $100.00 $5000.00 $85.00 $4250.00 $125.00 $6250.00 $205.00 $10,250.00 $200.00 $10,000.00 ITEM NO. 10 1 $1500.00 $1500.00 $480.00 $480.00 $420.00 $420.00 $1000.00 $1000.00 $1500.00 $1500.00 ITEM NO.11 28 $450.00 $12,600.00 $700.00 $19,600.00 $400.00 $11,200.00 $550.00 $15,400.00 $900.00 $25,200.00 ITEM NO.12 597 $300.00 $179,100.00 $424.00 $253,128.00 $420.00 $250,740.00 $375.00 $223,875.00 $800.00 $477,600.00 ITEM NO. 13 117 $450.00 $52,650.00 $674.00 $78,858.00 $1200.00 $140,400.00 $595.00 $69,615.00 $1250.00 $146,250.00 ITEM NO.14 1 $2000.00 $2000.00 $750.00 $750.00 $800.00 $800.00 $2000.00 $2000.00 $5000.00 $5000.00 ITEM NO.15 1 $2000.00 $2000.00 $1.00 $1.00 $1000.00 $1000.00 $2000.00 $2000.00 $5400.00 $5000.00 TOTAL $2,306,334.00 $2,367,799.00 $2,376,717.20 $2,598,004.00 $3,766,408.00 METHOD T.T.TECHNOLOGY/ LINEBACKER T.T.TECHNOLOGY T.T.TECHNOLOGIES T.T.TECHNOLOGIES GRUNDOCRACK TRENCHLESS PIPE REPLACEMENT SYSTEM 09/07/2004 10:27 2814786436 HORSESHOE CONSTRUCT PAGE 02 ;r. • ,nr�rh�aa�'' 'a 4 ok O • � tR It C �* Cj- ja' '•'lfy'y:T1.;..'1+x'1`.', � r� 'y p . _^�•�� .WTI K Ci,ti�lti t 3 September 21, 2004 Consider approving a contract for the Sanitary Sewer System Improvements 54-inch Interceptor Rehabilitation Phase I City of Beaumont . ` Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joseph G. Majdalani, Water Utilities Manager MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 13, 2004 REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute a contract for the Sanitary Sewer System Improvements 54-inch Interceptor Rehabilitation Phase I. RECOMMENDATION Administration recommends approval of a contract with Brystar Contracting, Inc., Beaumont, Texas, in the amount of$922,753 to rehabilitate 2,806 linear feet of 54-inch sanitary sewer interceptor, directional drill a new syphon, remove and replace two manholes, replace three service connections, and clean and televise the interceptor before and after construction. The project is adjacent to the railroad right-of-way between Eleventh Street and Blanchette Street. The MBE goal will be met through subcontracts with the certified MBE firms of Texas Mechanical Specialty, Inc., Municipal Marketing, and Ramco Trucking for a total of $100,000. The amount represents 10.8 percent of the total bid. BACKGROUND The existing sewer lines installed in the early 1950's have deteriorated and require major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer lines, eliminate inflow and infiltration, restore the carrying capacity, and provide customers with uninterrupted and adequate service. BUDGETARY EWPACT Funds for the project are available in the Capital Improvements Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, and Water Utilities Manager. W U54inchIntercepm rPhaseI.wpd September 13,2004 9- 3-04; 9;51AM;DALLAS ;2146316109 # 2/ 3 CITY OF BEAUMONT SANITARY SEWER IMPROVEMENTS 54-INCH INTERCEPTOR REHABILITAION-PHASE 1 BID SUMMARY Rosser R.Standifer,P,E. 8/30/2004 Item Brystar Contracting,Inc. _ Allco,Ltd. No. Quantity Units Description Unit Cost Total Cost d Unit Cost Total Cost Base Bid: Items No. 1 through No.14 1 2,806 LF 54-inch re-construction cleaning $32.00 $89,792.0 $44.00 $123,464,0 2 1 LS 60-inch"Spirolite"siphon inspection $4,000.00 $4,000, $16,500.00 $161500.0 3 597 LF Cleaning of 60-inch'Spirclite"Interceptor $34.00 $20,298.0 $41.00 $24,477,0 4 2,806 LF Hobas or HDPS sllplinor $207.00 $580,842.0 $245.00 $697,470.0 5 1 EA $1,500.00 $1,500.0 $1,250.00 $1,250.0 Up to 4-inch diameter Sch,aO Service Connections 6 2 EA In exoeasof 4-inch and up to 15-inch$DR 35 PVC $1,600.00 $3,200.00 $2,000,00 $4,000.0 Service Connccilons 7 2 EA Hanson precast concrete manhole and service $16,500.00 $33,000.0c $6,750.00 $13,500.0 connections 8 1 LS Directional drilling of new siphon and installation of $160,000.00 $16o.000.oc $345,500,00 $345,500,0 cast-in-place junction boxes 9 1 EA Point Repair $9,000,00 $9,000.0c $2,750.00 $2,750,0 10 1 LS Trench excavation protection system $3,500.00 $3,500.0c $750.00 $750,0 11 2,606 LF Post-construction TV Inspection of interceptor $3.50 $9,821,OC $20.00 $56,1207 Post-construction TV inspection of service line 12 3 EA $600.00 $1,800.0 $2,000.00 $6,000.0 connections 13 100 SY Additional Asphalt Pavement $30.00 $3,000.0 $45.00 $4,500.0 1a 100 SY Additional Concrete Pavement $30.00 $3,000.0 $75.00 $7,500.0 Base Bid Total S922,753.0 $1,293,781.0( Cured-in-place rehabilitation of siphon and A-1 1 L"'associated junction boxes $244,000.00 $244,000,0 $211,200.00 $211,2001 5%Bid Bond Received Yes Yes _ Addendums 1,2,3,and 4 Acknowledged? Yes Yes Sanitay Sewer Inspection Tapes 5-7 Reviewed? Yes Yes (' Item Jalco, Inc. PM Construction&Rehab.L.P. l No. Quantify Units Description Unit Cost Total Cost Unit Cost Total Cost Base Bid: Items No. 1 through No.14 1 2,6061 LF 54-inch pre-construction cleaning $82.00 $230,092.01 $29.00 $81,374.0 2 1 LS 60-inch"S irolite"si hon inspection $22,000.00 $22,000.0 $10,000.00 $10100010 3 597 LF Cleaning of 60-inch"Spirolite"Interceptor $82.00 $48,954.0 $29.00 $17,313.0 4 2,806 LF Hobas or HDPS slipliner $218,00 $611,708.00 $212.00 $594,872.0 — 5 1 EA $1,700.00 $1,7001 $1,200.00 $1,200,0 Up to 4-inch diameter 5ch.40 Service Connections 6 2 EA In excessof 4-inch and up to 15-inch SDR 35 PVC $2,000,00 $4,000.0C $1,950,00 $3,900.0 Service Connections 7 2 EA Hanson precast concrete manhole and service $22,000.00 $44,000,0C $14.000.00 $28,000.0 connections 8 1 LS Directional drilling of new siphon and installation of $400,000.00 $400,000.00 $210,000,00 $210,000.0 cast-in-place junction boxes 9 1 EA Point Repair $12,000.00 $12100010 $4,000.00 $4,000.0 10 11 LS Trench excavation protection system $2,000.00 $2,000.0 $5,000,00 $5,000.0 11 2,806 LF Post-construction TV inspection of interceptor $5.00 $14,030.0 $3.00 $8,418.0 12 3 EA Post-construction TV inspection of service line $500.00 $1,500.0 $100.00 $300.0 connections 13 100 SY Additional Asphalt Pavement $2040 $2,000.0 $55-001 $5,500.0 14 100 SY Additional Concrete Pavement $25.00 $2,50010 $95.00 $9,500.0 Base Bid Total $1,396,484.0 $979,377.0 IA-1 1 1 LS Cured-in-place rehabilitation of siphon and $190,000.00 $190,000.0c $110,000,00 $110,OOD.O associated junction boxes 5%Bid Bond Received Yes Yes Addendums 1,2,3,and 4 Acknowledged? Yes Yes Sanitary Sewer Inspection Tapes 5-7 Reviewed? Yes Yes 9- 3-04; 9:51AM;DALLAS 12146316109 # 3/ 3 CITY OF BEAUMONT SANITARY SEWER IMPROVEMENTS 544NCH INTERCEPTOR REHABILITAION-PHASE 1 BID SUMMARY Rosser R.Standlfer,P.E, 8/30/2004 Item Boyer,Inc. Insituform Technologies,Inc. Quantity Units Descrlptlon Unit Cost Total Cost Unit Cost Total Cost N0. Base Bld: Items No. 1 through No. 14 1 2,806 LF 54-inch re-construction cleaning $28.00 $72,956.4 $35.00 $98,210.0 2 1 LS 60-inch"S irolite"siphon inspection $45,000.00 $45,000.0 $33,000.00 $33,000,0 3 597 LF Cleaning of 60-inch"Spirolite"Interceptor $70.00 $41,790.0 $45.00 $26,865.0 4 21806 LF Hobas or HDPS sliplinor $261.00 $732,366.0 $279.00 $782,874.0 S 1 U to 4-inch diameter Sch,40 Service Connections $8,500.00 $8,500.0 $2,000.00 $2,000,0 6 2 EA In excessof 4-inch and up to 15-inch$DR 35 PVC $9,500.00 $19,000.0 $4,000,00 $8,000,0 Service Connections 7 2 EA Hanson precast concrete manhole and service $12,000.00 $24,000.00 $17,000.00 $34,000.0 connections 8 1 LS Directional drilling of new siphon and installation of $65,000.00 $85,000.00 $250,000,00 $250,00010 cast-in-placcjunction boxes 9 1 EA Point Repair $5,000.00 $5,000.0 $10,000.00 $101000.0 10 1 LS Trench excavation protection system $2,500,00 $2,500. $5,000.00 $5100010 11 21806 LP Post-construction TV inspection of interceptor $3.00 $8,418,0 $3.00 $8.418.0 12 3 EA Post-construction TV Inspection of service line $500.00 $1,500.0 $50.00 $150.0 connections i3 100 SY Additional Asphalt Pavement $40.00 $4,000.0 $35.00 $3,500.0 14 100 SY Additional Concrete Pavement $55.00 $5,500.0 $60,00 $8,000.0 Base Bid Total 51,055,530.0 $1 68 017.0 IA-1 1 1 Cured-in-place rehabilitation of siphon and $242,000.00 $242,000.0 $179,000.00 $179,000.0 associated Junction boxes 5%Bid Bond Received Yes Yes Addendums 1,2,3,and 4 Acknowledged? Yes Yes Yes Sanity Sewer Inspection Tapes 5-7 Reviewed? Yes r. 606-0602 CITY OF BEAUMONT SCHEDULE OF MBE PARTICIPATION (SCHEDULE C) Date of Report Department Project No. BRYSTAR CONTRACTING, INC. Total Location otal Contract Amount $ Name of Prime Contractor/Proposer TYPE OF'v'JORK.(ELECTRICAL,'PAiAN ETC.) PROJECTED NAME OF MINORITY AND CONTRAC T ITEMS OR PARTS THEREOF COI�IIGtENCEMENT& AGREED CQNTRACTOR ADbRESS =TO,BE:PERFORNIED COMPLETION DATE PFD( E tai gum>°.�f x, L ('i. G �('�> > !C r _ P tr 1,c F- I' VL A 0 YlT f Pq ct r C'9.i-, cef ?c „1 IC t Je � f�G.P"�-:��'!t."if -�F.�oGi E.il:'� " -T"' The undersigned will enter into a formal agreement with N1BE Contractors for work lisi:ed in this schedule conditioned upon execution of a contract uvith the City-of Beaumont. NOTE: 1. Any business listed above must have Schedule A on file with the City, 2. Schedule C is to be included with bid, and resubmitted at 50% and 100% of project completion. Signature YAN PHELPS -- PRESIDENT _ Title 00201-4 4 September 21, 2004 Consider a request for the refinancing of a historic preservation loan I ClEj! City of Beaumont ... Council Agenda Item .M c g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 14, 2004 REQUESTED ACTION: Council consider a request for refinancing of a historic preservation loan. RECOMMENDATION The Administration recommends approval of a request for refinancing of a historic preservation loan. BACKGROUND In October,2001, William and Patsy Buehrle received a historic preservation loan in the amount of $16,000. The loan was to be paid back over 60 months at$266.67 per month. The money was used to do renovations to their home at 2235 Hazel. Currently, the Buehrles are delinquent in the amount of$5,266.74. They are asking that the City consider refinancing their loan to a more manageable monthly payment. Refinancing the amount owed ($12,199.96) over 120 months would require payments of$101.67 per month. BUDGETARY IMPACT None. PREVIOUS ACTION At a Regular Meeting of the Historic Landmark Commission on September 13, 2004, the Commission voted 9:0 to approve the refinancing of the historic preservation loan. SUBSEQUENT ACTION None. RECOMMENDED BY Historic Landmark Commission, City Manager, Public Works Director and the Planning Manager. 5 September 21, 2004 Consider approving a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration(FTA)to receive Capital Assistance funding for the purchase of twenty(20) transit coaches UNI A.! f City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Mark Horelica, Transportation Manager MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 14, 2004 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration (FTA) to receive Capital Assistance funding for the purchase of twenty(20)transit coaches. RECOMMENDATION Administration recommends City Council conduct a public hearing regarding the application for FTA funding to purchase twenty(20) transit coaches for the Beaumont Municipal Transit System at an estimated cost of$6,200,000. BACKGROUND Beaumont Municipal Transit will prepare a grant application for FTA funds totaling $6,200,000 to purchase twenty(20)alternatively fueled coaches. These coaches will be used to replace sixteen(16) of the current transit system coaches, which have reached the end of their useful life. A portion of these funds may also be used to pay for the installation of a fueling facility and shop modifications, as needed to accommodate a fleet of compressed natural gas coaches, if other funding options become unavailable. BUDGETARY IMPACT The grant along with$1,550,000 in toll credits available to the City from the State of Texas will pay for 100% of the purchase cost of the coaches. PREVIOUS ACTION None. SUBSEQUENT ACTION None. FTAGmt04.wpd 09-04-04 6 September 21,2004 Consider approving a six(6)month contract for the purchase of asphaltic concrete 10%w • Geode. City of Beaumont Council Agenda � = • � Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 15, 2004 REQUESTED ACTION: Council approval of a six (6) month contract for the purchase of asphaltic concrete. RECOMMENDATION Administration recommends award of a six (6) month contract to APAC-Texas, Inc. for purchasing asphaltic concrete at the unit costs stated below with an estimated total contract expenditure of$100,000. BACKGROUND Bids were requested for a six (6) month contract for asphaltic concrete for use by the Public Works Department, Streets and Drainage Division. Cold laid asphaltic concrete is used for repairing potholes and small sections of street, while hot laid asphaltic concrete is used for repairs to larger street sections. It is estimated that approximately 3,000 tons of asphaltic concrete will be used during the term of the contract. Five (5) vendors were notified with one (1) responding with a bid as reflected below. Specifications requested pricing for both plant pickup by City personnel and jobsite delivery by the vendor. The bidder met all product requirements specified. The contract provides for the vendor to furnish asphaltic concrete at the following fixed unit prices: $32.25 per ton for hot laid concrete-plant pickup, $35.55 per ton for jobsite delivery; and $39 per ton for cold laid concrete - plant pickup, $42 per ton for jobsite delivery. The prior contract period prices were as follow: $31.50 per ton for hot laid concrete - plant pickup, $34.80 per ton for jobsite delivery; and $34 per ton for cold laid concrete-plant pickup, $37 per ton for jobsite delivery. Six(6)Month Contract for Asphaltic Concrete September 15, 2004 Page 2 BUDGETARY IMPACT Funds are available for this expenditure in the Public Works Department's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Public Works Director. 7 September 21, 2004 Public Hearing: Receive comments relating to the application for FY2005 State Public Transportation Funds for the Beaumont Municipal Transit City of Beaumont •�• g Council Agenda Item M c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Mark Horelica, Transportation Manager MEETING DATE: September 21, 2004 AGENDA MEMO DATE: September 14, 2004 REQUESTED ACTION: Council conduct a public hearing regarding the application for FY2005 State Public Transportation Funds for Beaumont Municipal Transit. RECOMMENDATION It is recommended that Council conduct a public hearing regarding the FY2005 application for State Public Transportation Funds. BACKGROUND City Council annually authorizes the City Manager to execute a contract with the Texas Department of Transportation(TxDOT) for the City to receive state public transportation funds. These funds total$396,895 for FY2005. In fiscal years 2003 and 2004 the City received$313,023 respectively. New public hearing requirements as stated in 49USC5323(b), require a forum to allow public comment as part of the application process. BUDGETARY IMPACT State funding totaling $396,895 will fund part of the estimated local share cost of$1,231,589 to operate the Beaumont Municipal Transit System for FY2005. PREVIOUS ACTION None. SUBSEQUENT ACTION None. PTFNb1icHearing04.wpd 06-17-041