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HomeMy WebLinkAboutMIN FEBRUARY 11 1997 Lulu L.Smith DAVID W. MOORE, MAYOR Andrew P.Cokinos, Mayor Pro Tern Guy N. Goodson CITY COUNCIL MEETING Becky Ames John K. Davis FEBRUARY 11, 1997 Bobbie J. Patterson Lane Nichols,City Attorney Ray A. Riley,City Manager Patrice Fogarty,City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on February 11, 1997, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING *Invocation Pledge of Allegiance Roll Call *Presentations and Recognition *Public Comments: Persons may speak on scheduled agenda items *Consent Agenda Mayor Moore called the meeting to order at 1:40 p.m. Pastor John Davis, Ridgewood Church of Christ, gave the invocation. Mayor Moore led the pledge of allegiance. Present at the meeting were: Mayor Moore, Mayor Pro Tem Cokinos, Councilmembers Smith, Goodson, Ames, Davis, and Patterson. Also, present were Ray A. Riley, City Manager; Lane Nichols, City Attorney; Patrice Fogarty, City Clerk; and Barbara Liming, Deputy City Clerk. Mayor Moore reported that immediately before Council, he attended a meeting at the John Gray Institute at Lamar University where Governor George Bush discussed his proposal to reduce school property taxes. Mayor Moore explained that today's meeting is the first of of the new format initiated by Council at their retreat last week. He said that on the second and fourth meetings of the month, the focus will be on workshop items. The meetings will open with the usual format that includes the invocation, pledge of allegiance, proclamations and recognitions, minimum action items and opportunity for citizens and councilmembers to comment and then recess for a workshop session. One proclamation was issued: "Vocational Education Week," February 10-14, 1997. Ms. Birdie Harrison, a teacher at Central Senior High School and students Chancey Augusta and Bill Dry; Eileen Slater, a teacher at West Brook Senior High School and students Terrance Grant Malone and Jennifer Windham; and Sophia Wright, a teacher at the Taylor Career Center with students Brandi Lawrence and Jerry Smith; accepted the proclamation in recognition of the technical, vocational training available for Beaumont students. The students enthusiastically expressed their appreciation of the program and the opportunity for practical training to reinforce vocational desires or give guidance in other professional areas. They explained community involvement opportunities, maturity and self-confidence gained through practical experience. Mayor Moore congratulated the teachers and told the students they represent our city well as ambassadors. Mayor Moore read a letter received from Dr. Joyce Snay that announced the graduation of City Clerk Patrice Fogarty from the Texas Municipal Clerks Certification Program on January 30, 1997. The program is comprised of four courses of study that requires over 200 hours of individual study and attendance at eight related seminars requiring over 100 contact hours of instruction. Mayor Moore congratulated the City Clerk for her accomplishment. Mayor Moore announced that an executive session will be held following the workshop session in accordance with Section 551.071 of the Government Code to discuss contemplated or pending litigation: L. E. Johnson v. City of Beaumont, Randy Dean Pearson v. Kansas City Southern Railway, et al, Johnny Ray Dent v. City of Beaumont et al, and the Claim of Charlesetta Cheatham. • Citizens were invited to comment on the consent agenda. No one wished to address these subjects. The following consent agenda items were considered: * Approval of the minutes of the February 4, 1997, meeting; * Confirmation of committee appointments - No appointments were made. A. Authorize the settlement of weed lien charges - Resolution No. 97-24; B. Approve the purchase of IBM computer modems and controllers - Resolution No. 97-25; Mayor Pro Tem Cokinos moved to approve the consent agenda. Councilmember Goodson seconded the motion. MOTION PASSED. Ayes: Mayor Moore, Mayor Pro Tem Cokinos, Councilmembers Smith, Goodson, Ames, Davis, and Patterson Noes: None COMMENTS * Councilmembers comment on various matters Councilmember Goodson commented about Mayor Moore's "Initiative 2,000" program mentioned at the recent council retreat and suggested that perhaps some Minutes;2/11/97;Page 2 of the young people speaking earlier today would be good ambassadors. Also, he said he attended the Texas Municipal League Legislative Briefing in Austin last week, said it was very interesting and one in which we will be well represented by our legislators, but encouraged everyone to communicate our feelings to the legislators, because it appears to be a very active year. Councilmember Davis expressed excitement about the ground breaking of the Elmo Willard Library next week, said a very interesting meeting was held this morning at the Beaumont Housing Authority and mentioned that the topic of moving people from the welfare program to a working situation with no funding arose. He said it was interesting to note that for those on the welfare program, transportation and day care service ranked ahead of the concern for jobs. Councilmember Davis said he would be interested in any information regarding the impact or requirements these issues might have on cities. He also asked for an update of transportation procedures, especially concerning bus route extension. He said a discussion was held regarding cities having limited funds for bus route extensions and ultimately having to raise fares for the costs involved. He spoke of using innovative means to accomplish the services most needed by citizens. Mayor Moore suggested that Councilmember Davis remember to utilize the services of Ms. Carolyn Chaney in Washington D.C. to explore additional transportation funding. Councilmember Patterson thanked Public Works Director Tom Warner, his staff and the Traffic Division for placing and replacing school zone signs. She requested that the Police Department monitor school zones for speed violators. Mayor Moore congratulated the Port Arthur Chamber of Commerce for an excellent Mardi Gras celebration. He said our Fire Department band represented Beaumont well and he enjoyed being in the parade and in the commissioning of the USS Falcon on Saturday. Mayor Moore encouraged Council to prevail upon the services of liaisons as much as possible for answers to questions or gathering information for items to be placed on workshop agendas. He said the governor's visit today was interesting, said this is the time to talk about the effects proposed federal changes will have on our community and said school funding will probably be largely affected. * Public Comment (Persons are limited to 3 minutes) Mr. Charles Johnson, 5080 Helbig Road, addressed Council again to complain about corrupt use of tax dollars at Plymouth Village, but said the authorities claim there is no money available for sewage or apartment repairs or security. He displayed eviction notices he said he receives about every five months. Mr. Johnson cited instances where other tenants have pled guilty to crimes or committed offenses and Minutes;2/11/97;Page 3 not been served with eviction notices and asked for an explanation. He further claimed mismanagement of the complex. Mr, Richard Schlesinger, 2035 Toledo, addressed Council to complain about the grievance procedure for City of Beaumont employees, stated he has been unfairly treated, is now unemployed and asked Council to investigate the grievance procedure. Mayor Moore told Mr. Schlesinger that Council could not address a personnel matter at this time and invited him to discuss the subject after the meeting. Mr. Chuck Guillory, 3147 Elinor, owner of Chuck's Wrecker Service, addressed Council to speak about a fax wrecker companies received and to complain about wrecker fees that have been reinstituted after a lapse of not being collected and said he feels the City's ordinance is in violation of the Federal Airport Construction Act of 1994 and complained about wrecker companies from other cities operating in Beaumont. Ms. Cindy Loden, owner of Lumpkin Wrecker Service, also addressed Council to complain about reinstitution of wrecker fees, said the fee was not collected for two years because they were told deregulation prohibited collecting the fees and has been resumed without warranted notice. Ms. Loden complainedt that the wrecker ordinance is outdated, asked that it be amended and updated and said no one seems to understand or can explain the ordinance to her satisfaction. Mayor Moore questioned staff awareness of the change and was told the matter will be investigated. There being no further business, the meeting recessed at 3:03 p.m. to reconvene in workshop session in the third floor conference room to consider other business that will include: * Receive status report on HUD Consolidated Grant Program -Attachment No. 1 * Discuss various capital improvements - improvements to existing and proposed fire station locations - Attachment No. 2 - swimming pool project at Alice Keith Park -Attachment No. 3 * Receive status report on ice storm clean up -Attachment No. 4 • ,(1I1 Mayor David W. Moore 4 1 L l �Aaa"r,& Patrice Fogarty, (/ty CleiK Minutes;2/11/97;Page 4 City of Beaumont Room o �a89 Cnof Baumont 'Box 38 X Fay(409)880-3712 ge 77704 To: Mayor and Council ,�l From: Beverly P.Hodges,Finance Officer cc: Ray A. Riley, City Manager Date: Thursday, February o6, 1997 Subject: HUD Consolidated Grant The 1997 Consolidated Grant Program budget planning process began in January with the development of an itinerary detailing the sequence of events that are necessary to complete the HUD requirements. We anticipate the 1997 HUD Consolidated Budget to total$3,244,000, including program income.The Consolidated Budget is comprised of three entitlements,CDBG at$2,288,000,HOME at$726,000 and Emergency Shelter Grant(ESG)at$60,000. Program income generated by revolving loan funds is estimated at$170,000. The following summarizes the activities of the past year. • New Housing Construction(HOME Program) ❖ 24 new homes constructed and occupied ❖ Average cost of homeowner's assistance$22,920 for a total of$550,082 ❖ Estimated increase in the tax base$1,180,000 • Site Acquisition and Development ❖ Acquired 71 sites to date ✓1995-46 sites ✓1996-25 sites ❖ Average cost per site for acquisition and development$5,198 ❖ Total cumulative cost$369,059 • Housing Rehab ❖ Completed 23 minor rehabs-average cost$5,000 ✓Average tax roll value preserved$19,898($457,660 total) ❖ Completed 7 full code compliance rehabs(1995 grant year)-average cost$19,992 ✓Average tax roll value preserved$18,847($131,930 total) • Public Facilities &Improvements ❖ 3rd payment on Pruitt Center($485,000) ee Final contribution for Elmo R. Willard Library($600,000) Melton YMCA Gymnasium($136,000) • Public Service Allocation ❖ 13 agencies-total allocation$120,000 "ATTACHMENT NO_ 1" HUD Consolidated Grant Vrebruary 6,1997 Page 2 • Economic Development ❖ Small Business Revolving Loan Fund ✓20 new loans($264,250) ✓Private investment from banks $282,594 -'New owner equity investment$50,000 ,,'Created 28 new full-time positions ❖ BUILD,Inc. ✓Leveraged private/city dollars 28 to 1 over the past five years ,,'Estimated$6,570,000 private investment ,,'Created approximately 700 new jobs in downtown area • Emergency Shelter Grant ❖ Assisted approximately 10,000 homeless in a one year period • Other HOME Program Activities(not in new construction) ❖ Down payment assistance for existing homes ✓Assisted 9 families -,'Average cost$9,014 ✓Average appraised value$41,222 ❖ Acquisition and rehabilitation(for resale or rent) ✓SETCDC purchased 5 homes in 1996 ✓Average cost to acquire and rehabilitate$35,214 ✓Average appraised value after purchase and rehab$31,600 To reach our goal of 75 new homes in the Charlton Pollard neighborhood, we plan to build the remaining 43 homes in 1997.The weather and our ability to identify qualified home buyers are the two main factors that will influence our time frame.It will require approximately$1,075,000 to provide down payment and closing costs to the homebuyers.The cost to complete site development.is estimated at$150,000, which will include the Martin Luther King,Jr.Addition site. The preliminary budget and itinerary are attached. 1997 HUD CONSOLIDATED GRANT PROGRAM PRELIMINARY BUDGET CDBG HOUSING 1996 1997 Housing Rehab (50 minor rehab @ $5,000) $ 240,000 $ 250,000 Site Acquisition & Development 160,000 150,000 Habitat For Humanity -Administration 40,000 40,000 CLEARANCE AND DEMOLITION Residential (100 houses) 80,000 100,000 Four School Sites - 200,000 PUBLIC FACILITY & IMPROVEMENT Pruitt Center (Final Payment) 485,000 485,000 Charlton-Pollard Park - Property Acquisition - 150,000 Melton YMCA Gymnasium 136,000 200,000 Elmo R. Willard Branch Library 600,000 - PUBLIC SERVICE 120,000 100,000 ECONOMIC DEVELOPMENT Small Business Revolving Loan Fund 75,000 144,000 Historic Preservation Loan Fund - 20,000 BUILD, Inc. 20,000 24,000 Charlton-Pollard Economic Development - 50,000 ADMINISTRATION 375,000 375,000 TOTAL CDBG 2,331,000 2,288,000 PROGRAM INCOME Small Business Revolving Loan Fund 150,000 150,000 Historic Preservation Loan Fund 20,000 20,000 TOTAL PROGRAM INCOME 170,000 170,000 HOME 743,000 726,000 ESG (Emergency Shelter Grant) Salvation Army Homeless Assistance 60,000 60,000 TOTAL 1997 PRELIMINARY BUDGET $ 3,304,000 $ 3,244,000 SCHEDULE FOR ADOPTING THE 1997 HUD CONSOLIDATED GRANT PROGRAM Tuesday, February 11 . . . . . . . . . . . . . . . . . . . Council workshop on the 1997 HUD Consolidated Program; discuss proposed budget and citizen participation. Sunday, February 16 . . . . . . . . . . . . . . . . . . . . Publish a summary of the proposed Consolidated Plan for a 30 day comment period which ends March 17, 1997. Forward document to HUD for review and comments. Wednesday, February 19 . . . . . . . . . . . . . . . . . Public Hearing/Workshop - Civic Center. Citizens, Neighborhood Associations, and Non-Profit Organizations - 7 p.m. Thursday, February 20 . . . . . . . . . . . . . . . . . . . Public Hearing/Workshop - Civic Center. Citizens, Neighborhood Associations, and Non-Profit Organizations- 7 p.m. Monday, March 3. . . . . . . . . . . . . . . . . . . . . . . Application for the 1997 Public Service Grant are due by 5:00 p.m. to the City of Beaumont, Room 310. Thursday, March 6 . . . . . . . . . . . . . . . . . . . . . . CDAC reviews proposed budgets for 1997 HUD Consolidated Grant Program. Council Chambers - 4 p.m.. Wednesday, March 12 . . . . . . . . . . . . . . . . . . . CDAC prepares recommendations for the 1997 HUD Consolidated Grant Program. Council Chambers-4 p.m. Thursday, March 13 . . . . . . . . . . . . . . . . . . . . . CDAC prepares recommendations for the 1997 HUD Consolidated Grant Program. Council Chambers - 4 p.m. Tuesday, March 18 . . . . . . . . . . . . . . . . . . . . . . Council workshop on the 1997 HUD Consolidated Grant Program Budget. Tuesday, March 25 . . . . . . . . . . . . . . . . . . . . . . Council issues a resolution adopting the 1997 HUD Consolidated Grant Program. Thursday, March 27 . . . . . . . . . . . . . . . . . . . . . Forward Final Consolidated Plan to HUD for final review and approval (45 days). INTER-OFFICE MEMORANDUM --------------------- City of Beaumont,Texas Fire/Rescue Date: February 4, 1997 To: Ray A. Riley, City Manager From: Michel G. Bertrand, Fire Chief Subject: Status Report COMMENTS: I have recently concluded a comprehensive evaluation of the Fire Department, including our current manpower, equipment, and fire stations. The purpose of this study was to determine if any deficiencies exist in our emergency response capability. Recommendations from the Insurance Services Organization,who is responsible for evaluating the City's Fire Protection System,were also utilized to determine the best overall deployment of the Fire Department's resources. I believe that with the following recommendations, the city will have the best possible protection utilizing our current manpower and equipment. Recommendation 1 -Fire Station#3 was built in 1949. It is in constant need of repair both due to its age and frequent flood damage that occurs. I recommend Fire Station#3 be rebuilt at a new location preferably in the area of Park @ Woodrow. This new location would maximize the effective coverage of Engine 3. Recommendation 2-Fire Station#6 was given to the City in 1946 for use as a temporary Fire Station. Due to the age and overall condition of this facility, a new Fire Station is needed. By relocating Station #6 to Major Drive, between Washington & College, some overlapping coverage with Station#9 would be eliminated and some additional coverage would be gained to the southwest. Recommendation 3 - The greatest overall deficiency in our fire protection was found to be in the southwest area of Beaumont. I recommend that a new station be built on Walden Road between I-10 & Major Drive. This could be done utilizing our present manpower and equipment and would greatly reduce response times to this area. By implementing these recommendations our current resources of both manpower and apparatus will be evenly distributed throughout the City providing us with the best response coverage possible. MGBlccs E IV E U u} 4 "`7 "ATTACHMENT NO. 2" ri7• .. INTER-OFFICE MEMORANDUM --------------------- City of Beaumont, Texas Fire/Rescue Date: September 20, 1996 To: Ray Riley, City Manager From: Micky Bertrand, Fire Chief Subject: Fire Station Location Study COMMENTS: Dear Ray, As you know,July 19, 1996,I invited ISO(Insurance Services Organization) to come to Beaumont to assist us in conducting a Fire Station location study so as to optimize our protection capabilities. They responded by sending a Senior Field Representative, Mr. W. Michael Pietsch, P.E., who was here September 4, 1996 and conducted the study. This report is to inform you of his comments in a letter to me dated September 18, 1996. To brief you, ISO Commercial Risk Services, Inc. (CRS) is a private advisory and service organization funded by the majority of fire insurance companies operating in Texas. For many years, their predecessor organization,the Fire Prevention and Engineering Bureau of Texas(FP&EB), has evaluated municipal fire defenses in Texas communities and established Public Protection Classifications based on the countrywide Fire Suppression Rating Schedule. The classifications developed by the FP & EB were widely used in property insurance underwriting and marketing decisions, but previously have not been used in the development of published property insurance rates; the Texas Key Rate Schedule being the document used for that purpose in Texas. Changes made in recent years to the Texas Insurance Code allow use of alternative commercial property insurance pricing plans to those traditionally utilized in the state. Accordingly, a pricing plan, similar to that already in widespread use throughout the remainder of the country,has been filed with the Texas Commissioner of Insurance and has been waiting approval. I learned the plan was approved September 11, 1996 and will be effective January 1, 1997, for commercial property only. This new plan will,for the first time,utilize Public Protection Classes rather than the Texas Key Rate as one of the elements in the development of commercial property insurance rates for individual properties in our community. Please note, however, that Key Rates developed by the Texas Commission on Fire Protection and the Texas Department of Insurance will continue to be used in the development of homeowner's rates, probably into the mid to latter part of 1997. Page 2 Fire Station Location Study September 20, 1996 So,in regards to our meeting on September 4, 1996, Mr. Pietsch forwarded the following comments concerning the proposed changes in the Beaumont Fire Dept. These comments are based on the countrywide Fire Suppression Rating Schedule. They do not advise cities as to what level of public protection they should maintain; they only evaluate what exists. At present, serious first due alarm deficiencies exist in the southwestern section of the City of Beaumont. Maps that demonstrate this deficient area are available at Beaumont Fire Headquarters. To reduce these excessive first due response distances they are suggesting two possible solutions, either of which would help alleviate the problem. One solution is to relocate one of the two engine companies at Fire Station No.l to the vicinity of Tillery Road (Walden Road) and I-10 South. The second proposal is to relocate Fire Station No. 11 to the vicinity of Tillery Road(Walden Road) and 1-10 South. This would eliminate Fire Sation No. 11. In closing we would like to note that this still leaves some excessive first due response distances within the city limits of Beaumont. However, based on our presently adopted Fire Suppression Rating Schedule this is the only area present in September of 1996 that requires an additional Fire Station. If any further discussion of the above topics is desired, Mr. W. Michael Pietsch, said he would give us his cooperation and assistance. If you have any questions, please call me at 880-3917. Thank you. c OlBeFire h ief 9 i I r STEINMAN & ASSOCIATES ARCHITECTS, INC. November 13, 1996 Mr. Kirby Richards City of Beaumont Post Office Box 3827 Beaumont, Texas 77704 RE: Revised Cost Estimate for Alice Keith Pool Dear Kirby: Pursuant to our telephone conversation on Monday, November 11, 1996, 1 submit for your review the following revised cost estimate. In an effort to streamline the cost of the work to revitalize the Alice Keith Pool, I have considered only the necessary renovations to provide a safe, sanitary, accessible and leak free swimming pool, ancillary support spaces and equipment. Description of Renovations: I. Swimming Pool A. Install new pool equipment, filtration system and piping. B. Install 14 new skimmers and abandoned existing gutter overflow system and piping. C. Install new pneumatically placed concrete pool walls from existing pool coping to existing pool floor. D. Replace pool coping with new masonry coping at new pool walls and install new ceramic the at water line. E. Install handicapped access ramp into shallow end of pool. F. Replace all ladders, lifeguard chairs, pool accessories with new accessories. G. Reduce the depth of the deep end of the pool to 6'-6" (if required by the city). II. Pool Deck and Exterior of Pool A. Repair damaged concrete pool deck, rails and exterior walls. B. Install new vandal resistant light fixtures at locations of fixtures which have been removed. 390 Ninth Street at Broadway,Beaumont,Texas 77702 "ATTACHMENT NO. 3" (409)833-4875-FAX(409)833-6329 C. Install new low-temperature, slip resistant cement coating over the entire pool deck and stairs leading from ground level up to the pool deck. (Products: Kooldeck, Sundeck, etc.) D. Install new sealant in all deck expansion joints. E. Install a new handicapped inclined platform lift form the ground level up to the pool deck. III. Building Interiors A. Remove and replace all electrical wiring, devices, and fixtures. B. Install new restroom/dressing room ventilation system. C. Renovate building entry, lobby, check-in desk, and staff office. D. Renovate existing restrooms for accessibility. Remove and replace plumbing fixtures, trim and piping. Install new floor drains throughout restrooms and dressing rooms. E. Paint all walls and floors with 100% acrylic latex paint and/or epoxy (floors). Finish must withstand outdoor temperature and weather conditions. Although the above mentioned renovations closely track our original cost estimate, we suggest some savings with respect to the building interiors. Quality paint systems should be used in lieu of ceramic the to ensure a minimum of five year life expectancy from the interior finishes. The use of these products should enable the staff to maintain a sanitary environment essential to public health. The following cost estimate is based upon square footage costs associated with similar projects of this type completed by our firm. Additional cost estimates will be needed once the scope of the renovations is more clearly defined. Cost Estimate - Renovations of Alice Keith Pool: ITEM AREA COST 1. Swimming Pool 6,000 SF (Pool Area) 190,000 2. Pool Deck & Pool Exterior 10,000 SF (Surface Area) 40,000 3. Building Interiors 4,590 SF @ $75/SF 344.250 $574,250 This cost estimate is a $105,750 reduction over the previous estimate. It should be noted that this estimate is a "bare bones" estimate. Reduction in cost beyond this amount will require a severe reduction of quality, which will effect facility maintenance costs. Our firm again thanks the City of Beaumont for allowing us to serve the city as Architects on this Project. If any of the above mentioned items of work require additional clarification please notify my office. Sincerel , Dohn H. LaBiche, AIA DHUkg s � i STEINMAN & ASSOCIATES ARCHITECTS, INC. October 25, 1996 Mr. Kirby Richards City of Beaumont Post Office Box 3827 Beaumont, Texas 77704 RE: Renovations to Alice Keith Pool, Cost Estimate Dear Kirby: Upon visiting the site, review of Drawings and consultation with our engineers, we offer the following cost estimate for your review. We have used square footage cost estimating based upon our experience with construction of"first class"swimming pool and pool house projects. The estimate reflects the following considerations for finish and quality: I. SWIMMING POOL: A. Problems: Pool walls leak; pool gutter collects water that drains into the city sewer system resulting in the loss of large amounts of water which must be replaced by fresh water; gutters leak water into dressing rooms; no handicapped accessibility (ramps) up to pool deck or into pool; poor water filtration system which is expensive to maintain; old water piping which has poor pool water circulation and is in need of replacement. B. Suggested Renovations: Install new pneumatically placed concrete pool walls; remove existing gutter system and replace with 14 skimmers, new pool coping and new tile at water line; install a new handicapped inclined platform lift from ground level up to the pool deck and a new pneumatically placed concrete ramp from the pool deck into the shallow end of the pool; remove all existing filtration system piping and equipment and replace with a new sand filter filtration system (this will require us to install a new 10'-0"wide roll-up door to the mechanical room as to accommodate the size of the new equipment). 390 Ninth Street at Broadway,Beaumont,Texas 77702 (409)833-4875-FAx(409)833-8329 II. POOL DECK AND EXTERIOR OF POOL: A. Problems: Existing pool deck is bare concrete; deck has cracks which possibly are adding to the leak problems in the dressing rooms; exterior of pool needs repairs ranging from broken concrete and deterioration of iron work to cracked and pealing paint; exterior light fixtures have been broken or removed; some sidewalks are in need of replacement; no landscaping around pool; deterioration of pool accessories (ladders, safety equipment, etc.). C. Suggested Renovations: Repair and seal existing pool deck and install a low temperature, slip resistant cement coating over the entire pool deck and stairs (products: sundeck, kool deck, etc.); repair and repaint entire exterior of pool with new multi-color paint to accent the architectural features; replace light fixtures with vandal proof fixtures. Fixture to be consistent with the building style; replace some sidewalks and add new landscaping at the building entrance; replace all pool accessories. III. BUILDING INTERIORS: (Check-in Desk, Entry Lobby, Restrooms & Dressing Rooms) - A. Problems: Building finishes have deteriorated; floor slab is rough, uneven and does not drain well; dressing rooms have finishes which are hard to clean and keep sanitary; handicapped accessibility problems in dressing and restrooms; poor ventilation in all ground floor spaces; substandard electrical systems and lighting; no area to secure swimmer's belongings; no office or staff work space. B. Suggested Renovations: Install new ceramic tile on walls and floors in the entry, dressing and restrooms (these finishes will hold up to the exposure of the weather and lack of climate control); redesign restrooms, dressing and entry for handicapped accessibility; install forced air ventilation in all ground floor spaces; remove existing electrical wiring devices and lighting and replace with new electrical service meeting all codes and standards; design a new check-in area with secured baskets for swimmer's belongings. Also design a staff office and dressing area. COST ESTIMATE - RENOVATION OF EXISTING POOL AND POOL HOUSE: ITEM AREA COST 1. Swimming Pool 6,000 S.F. (Pool Area) $190,000 I1. Pool Deck & Pool Exterior 10,000 S.F. (Surface Area) $ 40,000 Building Interiors 4,590 S.F. $450,000 .� TOTAL RENOVATION: $680,000 2 COST ESTIMATE - NEW POOL AND POOL HOUSE: ITEM AREA COST I. Swimming Pool, Equipment and Site Work 6,000 S.F. (Pool Area) $500,000 11. Pool House 4,000 S.F. $400,000 III. Demolition of Existing Pool 19,000 S.F. 20,000 TOTAL NEW COST: $920,000 The above mentioned cost for a new pool and pool house has been taken from the actual cost of the Washington Park Swimming Facility for the City of Port Arthur. I have included a picture of that facility to allow you to judge the merits of these two schemes. Again, the pricing for this estimate has been made on a square footage basis. The cost estimate will have to be updated periodically with each phase of architectural services. Our firm has been successful at bidding these projects under budget and we believe that the above mentioned budget costs will allow for successful completion of your project under budget. If there is additional information required please notify my office. We again, thank you for allowing our firm to represent the City of Beaumont on this project. Sincerely, Dohn H. LaBiche, AIA DHL/kg enclosure 3 INTER-OFFICE MEMORANDUM CITY OF BEAUMONT, TEXAS I-jj� February 11, 1997 TO: Ray Riley, City Manager FROM: John Labne, Director of Solid Waste Management SUBJECT: 1997 ICE STORM UPDATE FEBRUARY 10, 1997 COMMENTS : STORM CLEAN-UP DATA Actually Collected (01-15-97 thru 02-10-97) 88,000 cubic yards Estimated Uncollected (02-11-97) 22,000 cubic yards Estimated Total Volume (collected & uncollected) 110,000 cubic yards Original Estimate 50,000 cubic yards Hauled To Compost By Others 5,500 cubic yards Average Monthly Volume Of Heavy(F.Y. 95 & 96) 22,000 cubic yards/month Projected Date For Completion Of One Pass-Through Entire City February 18,1997 Original Projected Date February 15,1997 Estimated Clean-up Cost $75,000 Original Cost Estimate $50,000 Estimated Cost To Contract 50% Of Collection $250,000 NOTE: All cost are associated with over-time wages, additional fuel, and additional maintenance cost. "ATTACHMENT NO. 4" Page 2 Interoffice to Ray Riley Through Monday, February 10, 1997, we have collected storm related trees and limbs from a substantial area of the City. The attached map gives a graphical pictorial of the collection status through February 10. Volume and cost estimate increases over original projections are due to the following: 1. Many citizens took the opportunity to do additional tree pruning and cutting after our original assessment resulting in increased volumes. Pruning activities are continual. 2. Many citizens did not cut up limbs in eight foot lengths or cut small branches off limbs resulting in fluffy truck loads. Volume is measured by the capacity of the truck. 3. #1 and #2 above has caused increased overtime, fuel, and equipment maintenance cost. After completion of one pass through the City for storm debris on February 18, we will return to our regular operation consisting of the collection of all heavy trash and yard waste. The First Area we cleaned after the storm on February 15- 16 was between Delaware and Folsom and Dowlen and West Lucas. This area will be first on the second time around beginning February 24 which is the regular scheduled date for that area. If we had contracted out half the clean-up (55,000 cubic yards), we could have completed one pass through the City in half the time (18 days). Based on price checks, the contract cost would have been in the neighborhood of$250,000. Our additional cost for a 36 day clean-up is $75,000. 1 cannot compliment the employees of the Solid Waste Department enough for the way they have performed during this Storm Clean-up. Everyone has worked long hours at high productivity to maximize our efforts. Considering the volume of debris and the number of households served, we have had few complaints and I commend the citizens of Beaumont for their understanding and patience during the clean-up. 4n)L abrie lw� JL:Ijw attachment