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HomeMy WebLinkAboutRES 04-059 RESOLUTION NO. 04-059 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to execute an Interlocal Agreement with the Southeast Texas Regional Planning Commission (SETRPC). The agreement is attached as Exhibit "A" in substantially complete form and is made a part hereof for all purposes. BE IT FURTHER RESOLVED that the City Manager is authorized to reallocate $15,000 from the 2002 FY Budget of the Community Development Block Grant Program, The Downtown Clearance Project, to fund the Access to Jobs Transit Study. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of March, 2004. ayor Evelyn M. Lord - 4� -1 INTERLOCAL COOPERATION AGREEMENT This Interlocal Cooperation Agreement ("Agreement") is made and entered into by and between the South East Texas Regional Planning Commission ("SETRPC"), acting herein by and through its Executive Director, and the City of Beaumont, acting herein by and through its duly authorized City Manager. WHEREAS: In accordance with applicable law, SETRPC has agreed to conduct an area-wide transportation needs study to be known as "Access to Jobs Transit Study" ("Study"), the details of which are more particularly described on Exhibit"A" attached hereto and incorporated herein by reference; FURTHERMORE, the Study is to be provided at a cost not to exceed $70,000, with it being proposed that the costs thereof be borne $25,000 by SETRPC, $15,000 by the City of Beaumont, and the remainder to be borne by other governmental entities; and FURTHERMORE, SETRPC has agreed to be responsible for the coordination, facilitation and implementation of the Study and to provide the results thereof to the City of Beaumont. NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE PREMISES, it is agreed by and between SETRPC and the City of Beaumont that the Study will be beneficial to all persons and businesses residing and/or operating within the areas served by SETRPC and the City of Beaumont; and The parties agree that the costs of the Study shall not exceed $70,000, with the costs thereof to be borne $25,000 by SETRPC, $15,000 by the City of Beaumont, and the remainder to be borne by other governmental entities, with all charges being billed or presented to such parties by SETRPC with full and adequate documentation as may be reasonably necessary to allow such receiving party to verify and confirm such charges as true and accurate charges for which such party is legally responsible; and The parties agree that SETRPC will be responsible for the coordination, facilitation and implementation of the Study; and The parties agree that SETRPC will provide the results of the Study to the City of Beaumont upon completion thereof. Any notice to be given hereunder by any party to the other shall be in writing and must be telefaxed, hand-delivered or sent by first class U. S. Mail to the parties at the following addresses: EXHIBIT "A" SETRPC 2210 Eastex Freeway Beaumont, TX 77703 Phone: (409)899-8444 Ext. 251 Fax: (409)729-6511 Attention: Mr. Bob Dickinson, Director Transportation & Environmental Resources City of Beaumont Phone: Fax: Attention: City Manager This Interlocal Cooperation Agreement shall constitute the entire understanding of the parties hereto with respect to the subject matter hereof, and no amendment, modification or alteration of the terms hereof shall be effective unless made in writing and duly executed by all of the parties hereto. IN WITNESS WHEREOF, the undersigned have executed this Interlocal Cooperation Agreement as of the dates stated. SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION By: Its: Date: "SETRPC" CITY OF BEAUMONT By: Its: Date: "City of Beaumont" EXHIBIT "A" III. STATEMENT OF WORK The SETRPC is seeking proposals to conduct an Access to Jobs Transit Study. The study will identify and recommend transit service options to serve those who are low-income clients and those that receive Temporary Assistance to Needy Families (TANF). The study will also focus on non-traditional work schedules and the disabled population in relation to the transit barriers to employment that exist. Findings from this study will determine if the existing transportation network is or is not meeting the current needs of the targeted population. If refinement is needed, a plan will be formed to address these needs and identify partners, funding streams and persons for whom the transit service is to accommodate. Task 1: Organization With the assistance of SETRPC, a Project Oversight Committee (referred to as "Committee")will be formed to guide this project. This Committee will meet with the Consultant to review the project scope of work and refine the project schedule. The Committee will be composed of representatives from SETRPC, Southeast Texas Workforce Centers, local governments and other relevant organizations. This task will include a kick-off meeting to discuss the approach to the subsequent tasks. Task 2: Employer Survey The Committee will provide the Consultant with a list of employers who utilize entry- level employees on traditional and non-traditional work schedules for the Consultant to survey. This survey will determine the level and extent to which potential employers and employees would be interested in participating in alternative transportation programs. The results from this Task will be submitted in electronic format to the Committee for data manipulation and analysis. As part of this task, the Committee will also provide the staff of the SETRPC with a list of zip codes of clients currently receiving TANF. These addresses will be used to pinpoint population locations that currently receive services from the Southeast Texas Workforce Development Board. The results from this Task will be submitted to the Consultant in electronic format for data manipulation and analysis. Task 3: Micro Study The Workforce Centers in the study area will select a representative sample of participants in the TANF Choices job readiness program. The Consultant will interview them and identify individual work-related transportation needs and issues which may impact the existing service assessment in Task 5 and the design of potential transportation programs in Task 6. Particular emphasis will be made to include persons with disabilities to determine the special needs for that population. Follow-up interviews will be performed as a sub-task of Task 6. Task 4: Transit Service Assessment Using data collected in Tasks 2 and 3, and bus route and schedule information provided by the Committee, the Consultant will determine the extent to which transit service does or does not meet the work-related transportation needs of entry-level employees (and potential employees) in jobs requiring non-traditional and traditional work schedules. The Task 4 findings will be presented to the Committee for review and possible refinement. Task 5: Transit Service Initiatives Based on Task 4 findings, a review of"Welfare-to-Work"transportation literature, and existing transit programs in other JARC funded cities, the Consultant will identify and describe suitable transit initiatives to connect Task 3 employees Task 2 to potential employment sites using traditional and non-traditional work hours. Descriptions will include preliminary estimates of capital and operating requirements, fare and level-of- service (e.g., headways) elasticities, and ridership. The findings will be presented to the Committee for refinement in Task 6. Task 6: Refinement The Committee will select two or three initiatives from among those presented at Task 5 for refinement. The Consultant will then prepare detailed estimates of ridership,revenue and expenses for each initiative, to include level-of-service options and implementation schedules. This work will be presented to the Committee for final review. Task 7: Final Report A report, documenting Task 1 through Task 6 activities will be prepared and printed (minimum 30 copies) and will be presented and described to the Committee. Presentation will include charts, maps and related material.