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Home My WebLink AboutPACKET FEB 24 2004 -UW_ City of Beau ont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 24, 2004 1.30 P.M. AGENDA CALL TO ORDER Invocation Pledge Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider approving a contract for arterial litter removal 2. Consider approving a one (1) year contract for the purchase of cement stabilized base Consider approving a contract to refurbish an ambulance module COMMENTS Councilmembers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claims of Mary Guillory and Corey Young Delnion R. Jones v. Beaumont Independent School District, et al; No. D-167,4330 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or set-vices are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. I February 24,2004 Consider approving a contract for arterial litter removal City of Beaumont ti7qj Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 24, 2004 AGENDA MEMO DATE: February 17, 2004 REQUESTED ACTION: Council consider award of a contract for arterial litter removal. RECOMMENDATION Administration recommends the award of an annual contract to Beaumont Products and Services,Inc. for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$11.85 per hour,per person worked. BACKGROUND Beaumont Products and Services, Inc. (BPS) is defined as a private not-for-profit state certified workshop. State certified workshops encourage and assist disabled persons to achieve maximum personal independence by engaging in useful and productive activities. Job programs are designed for disabled individuals and marketed throughout the community. The State exempts political subdivisions from competitive bidding requirements when contracting with a certified workshop. BPS has been furnishing bi-weekly litter removal services on specific arterial streets since 1987. In 1996, the contract was changed to provide litter removal services on a pay per hour worked basis. This method allows staff to select the area in which litter removal services are of a greater need and assign the contractor to that area. BPS provides a crew of four(4)collection personnel and one(1)supervisor/driver,five(5)days per week, excluding City holidays. BPS will be paid $11.85 per hour,per person worked. This cost includes all labor, transportation, equipment, insurance, and litter disposal fees. The hourly rate provides the City with the option of using the crews only when and where needed. Contract for Arterial Litter Removal February 17,2004 Page 2 The hourly price remains the same as paid during the past year's contract. During the past twelve months,BPS has worked more than 9,700 labor hours,removing approximately 1,543 cubic yards of litter, at a total cost of$115,197.71. BUDGETARY IMPACT Funds are available in the Clean Community Department's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Clean Community Director. 1. February 24,2004 Consider approving a one(1)year contract for the purchase of cement stabilized base Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 24, 2004 AGENDA MEMO DATE: February 17, 2004 REQUESTED ACTION: Council approval of a one (1) year contract for the purchase of cement stabilized base. RECOMMENDATION Administration recommends award of a one (1) year contract to Few Ready Mix of Beaumont for the purchase of cement stabilized base at the unit cost of$14.76 per ton, with an estimated total annual expenditure of$73,800. BACKGROUND Bids were requested for the purchase of cement stabilized base for use by the Public Works Department, Streets and Drainage Division. The material is used in the repair and maintenance of driveway culverts and storm sewers. Approximately 5,000 tons of cement stabilized base will be used during the contract period. The previous contract price was $14.95 per ton. Four (4) vendors were notified with three (3) responding with bids as reflected in the bid tabulation below. Vendors Unit Price/Tan Few Ready Mix Concrete $14.76 Beaumont, Texas Transit Mix Concrete $15.50 Beaumont, Texas APAC-Texas, Inc. $25.00 Beaumont, Texas Contract for Purchase of Cement Stabilized Base February 17, 2004 Page 2 BUDGETARY IMPACT Funds are available for this expenditure in the Public Works Department's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Public Works Director. 3 February 245 2004 Consider approving a contract to refurbish an ambulance module I IN~ • City of Beaumont ...ON Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 24, 2004 AGENDA MEMO DATE: February 16, 2004 REQUESTED ACTION: Council authorize a contract to refurbish an ambulance module. RECOMMENDATION Administration recommends award of a contract to Frazer, Ltd. of Bellaire for refurbishing one(1) ambulance module in the amount of$28,610. BACKGROUND The Fleet Replacement schedule for Fiscal Year 2004 included replacing an ambulance cab and chassis and refurbishing one(1)module. The new Chevrolet cab and chassis and the module from Unit 7127 has been delivered to Frazer Ambulance for refurbishing and mounting. The module was built and purchased from Frazer Ambulance in 1997. The Frazer ambulance module has several unique components and designs only available through Frazer. The City converted its ambulance fleet to Frazer approximately ten(10)years ago because of the design and durability of their units. Their module is powered by its own generator instead of the cab and chassis' electrical system. The price includes the following: Removal and remounting the ambulance module,installing a new fuel tank for the generator, installing a new grille guard with emergency lighting and flashers, installing stainless steel wheel covers,running boards,5.5 KW generator set,new flooring,folding rear bumper, new stainless steel countertops, new laydown oxygen box,new cabinet doors, new interior lighting, and repairing CPR seat and exterior body and repainting,restriping and relettering the exterior of the module. BUDGETARY IMPACT Funds for this expenditure are available in the Capital Reserve Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY: City Manager, Central Services Director, and Public Health Director. MAW 1t7LJ City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 24, 2004 1:30 P.M. COHSE-l"N'T AG'1E!'NDt`& A nnrn val of j i -V 17-. - rmillates CorR-.radon-of committee -ap1poh-it-i-nents A) Approve a resolution authorizing additional collection activities including the filing and prosecution of lawsults, iff-ecessany, to collect delinquent SmJal Busipess Revolving Loans _R) Approve a resolution authorizing the granfing of a License to Encroach City of Beaumont pliCil A enda Item A K Council g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joseph P. Sanders, Sr. Asst. City Attorney MEETING DATE: February 24, 2004 AGENDA MEMO DATE: February 18, 2004 REQUESTED ACTION: Council consider a resolution authorizing additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. RECOMMENDATION Council approval of a resolution authorizing additional collection activities, including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. BACKGROUND The City Attorney's Office, during an executive session held on February 10,2004,made a report concerning the status of the below-listed Small Business Revolving Loans, each of which is in arrears: Linda F. Bailey dba Bailey Services Beverly Myers-Dominguez dba Scrapbook Cottage Kourtney Jeffero dba Incentives Richard Armstrong dba Advanced Business Copier Raymond and Wanda Palmer dba Palmer's Discount Furniture Joyce Shoffner dba Triangle Gold Books Margaret Elie dba Distinguished Women's Boutique BUDGETARY IMPACT None. Any amounts recovered may be used to fund loans for other small business applications. PREVIOUS ACTION The debtors have been sent demand letters, personally contacted or both. SUBSEQUENT ACTION Each debtor will be notified of the passage of this item which authorizes collections activity up to and including the filing of a lawsuit. RECOMMENDED BY: City Manager and City Attorney. B I..0006 :LUE! Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: February 24, 2004 AGENDA MEMO DATE: February 16, 2004 REQUESTED ACTION: Council consider a resolution authorizing the granting of a License to Encroach to Mary O'Neill for a pool encroaching onto the utility easement at 1405 Mimosa Lane. RECOMMENDATION A covered fiberglass and screened in swimming pool is encroaching 7.5 feet into the City's ten foot (10') utility easement for a distance of approximately 33 feet. The easement is located at 1405 Mimosa Lane and is described as being out of Lot 12, Block 6 of the Tanglewood Addition. Administration recommends authorization to execute the License to Encroach. BACKGROUND The License to Encroach protects the City from liability and provides a thirty (30) day cancellation clause. BUDGETARY IMPACT There is a one time fee of$500 for the License to Encroach. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY: City Manager, Public Works Director and City Engineer. Engmimosa-ib.wpd February 16,2004 SUBJECT >w ¢ ¢G ASGOW> ITEA K ZHA WOO �E ICENTEN�' K— L1� Z D s GAL ❑aD LICENSE TO ENCROACH ANG EDAHL Y WI AI E aFIELD as Li PINKSTAFF r ¢ Y w EET- �EAR w nW EBON as � ZENITH WOOD d aap� ¢ ¢� r a DEL as w LOT 12, BLOCK 6 QPAN z Z uL- s c KWDD z TANGLEWOOD ADDITION z z E NE z AYWaaD Q o NT ING d LANARK Q Q .Z F z z J Q �°GLADYS v z Li (1405 MIMOSA LANE) �_ � WAZALEA Li TERRq� J o W _ ¢ _ '- D CYVANCE IQ LEAN DER z a CL w E TATE -" Q Z HON M LLIA > N. CIRCUIT OWNER Q 3 FROST z o MARY O'NEILL CLINTON ° U w LOCATION MAP LEGEND N.T.S. ® SUBJECT PROPERTY P.P. P.P. E C E C1MWLIN;FENCE SANRART lM UTLLIiT E�SEI£NT MANKLE W= 5a DETAI 3 g NiS ?r ; ` �4 W COVEW LOT 11 AaEA 0 C LOT 12 /4� VERED FIBERGLASS AND �. REENED-IN SWIMIWG P®L S 4 WOOD FRAME _ MALDINU aN SLAB u � A/C �g O 9 � Bf' u DETAIL FULNU 5/0' Z� P 07 23, pN R Pan d � FLAG PULE• y5 P.P. .7 POOL A E PMEw v� LOT 13 C:1EddWAgendasN405 MIMOSA ENCROACHMENTAwg,L.ayoutt,02117Y2004 11:12:31 AM N.T.S. COMMENTS FROM DEPARTMENTS AND/OR UTILITY COMPANIES FOR LICENSE TO ENCROACH APPLICATION PROPERTY DESCRIPTION: Lot 12,Block 6 of the Tanglewood Addition located at 1405 Mimosa Lane. A covered fiberglass and screened in swimming pool is encroaching 7.5 feet for a distance of approximately thirty-three feet (33') into the City's ten foot (10') utility easement. APPLICANT: Mary O'Neill DATE OF DISTRIBUTION: February 3, 2004 1) Joris P. Colbert, City Engineer Date Received: 02-05-2004 Acceptance and Approval. 2) Jim Terry, Streets &Drainage Superintendent Date Received: 02-05-2004 Acceptance and Approval. 3) Jack Maddox, Fire Marshall Date Received: 02-09-2004 Acceptance and Approval. 4) Joe Majdalani, Water Utilities Date Received: 02-13-2004 Acceptance and Approval. Water Utilities will not be responsible for the canopy, the covered fiberglass and screened area or the swimming pool if damages occur during the repair, maintenance or natural occurrences to the existing 8" conc. Sanitary sewer line. This line is existing under or near these encroachments. 5) Stephen Richardson, Planning Manager Date Received: 02-03-2004 Acceptance and Approval. 6) Mark Horelica, Transportation Manager Date Received: 02-0')-2004 Acceptance and Approval. 7) Patrick Sam, CenterPoint Energy Entex Date Received: 02-03-2004 Acceptance and Approval. 8) James Bryant, Entergy Date Received: 02-16-2004 Acceptance and Approval. 9) Cliff Moore, Southwestern Bell Corporation Date Received: N/A 10) Richard Le Blanc, D.D.#6 Date Received: N/A 11) Tyrone Cooper, Legal Department Date Received: 02-16-2004 Acceptance and Approval. Endorse the sentiments of the water utilities manager relative to the City's abilities to service its facilities without responsibilities comments summarv-mimosa