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HomeMy WebLinkAboutRES 91-024 F � RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to approve the applications for Local Match for Transit funds in the amount of $110,000.00 as endorsed by the Transit Advisory Committee as shown on Exhibit "A" attached hereto and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont on this the f day of 1991. - Mayor - 11 i CITY OF BEAUMONT APPLICATION FOR FUNDS UNDER THE LOCAL MATCH FOR TRANSIT PROVIDERS (LMT ) PROGRAM ADMINISTERED BY THE TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION ( SDHPT ) IN CONJUNCTION WITH THE GOVERNOR ' S ENERGY MANAGEMENT CENTER ( GEMC ) RENOVATION OF BMT MAINTENANCE FACILITY PARKING LOT EXHIBIT "A" LOCAL LATCH FOR TRANSIT PROVIDERS (LMT) - 1990 SMALL URBANIZED TRANSIT PROVIDERS NARRATIVE - FACILITIES RENOVATION 1 . SCOPE OF PROPOSAL : The City of Beaumont is proposing to renovate a Portion of the concrete parking lot for the Beaumont Municipal Transit ( BMT ) Maintenance Facility . The original facility was constructed in 1977 . At that time , only four inches of concrete was poured . Over the past thirteen years , the four inch thick concrete parking lot has failed to hold up to the constant use by heavy transit buses . Numerous cracks and potholes have developed throughout the surface of the parking lot . Constant effort is required to patch these holes and cracks with limestone , slag , and other types of materials used for a temporary fix . Normal annual rainfall , which is heavy in the Beaumont geographical area , constantly washes out the temporary patches and enlarges the existing_ holes and cracks . In several of the larger potholes , rebar becomes exposed . Some sections of the parking lot have actually sunk because the rain , entering under the slab through the potholes , has washed out much of the sand base . This causes even more crackino and erosion due to the instability of portions of the slab . In 19B8 , renovation of a portion of the existing parking lot was performed . The site plan attached as Exhibit A shows the section of slab which was previously renovated . This project was accomplished using UMTA Section 9 funds ( BO% ) and local funds ( 20% ) . Lack of available local funding resulted in only a portion of the parking lot being repaired . Those areas which were renovated have held up and shown no signs of deterioration . Operation of the transit system is the only activity which occurs at the BMT Maintenance Facility . No other programs or agencies either occupy or share in the costs of operations of the facility . 2 . ENERGY SAVINGS AND/OR OTHER BENEFITS : The proposed renovation of the parking lot will not directly result in a significant amount of fuel savings . A small amount of fuel would be saved by vehicles used to transport the repair materials and work crews to the facility when slab repairs are needed . Obviously maintenance/operation costs will be reduced by renovating the parking lot now rather than temporarily repairing it on a continued basis . The longer the parking lot goes without being renovated , the greater the erosion , cracking , and sinking problem will become . The cost to renovate the parking lot now will most certainly be less expensive than it will be at a later date due to the increased materials and labor cost . R Failure to renovate the damaged slab in the near future could also have a significant effect on the efficiency c operations and maintenance of the fleet . The slab could deteriorate to a point where sections would be unusable for vehicle traffic . Since BMT ' s entire fleet of vehicles is fueled , washed , and parked on different areas of the facility ' s parking lot , operational and maintenance functions could become severely hampered . Vehicles are serviced in bays inside the maintenance building . In order to get the vehicles to the service bays , they must be driven across the parking lot . The continued washing out of the potholes , exposing rebar , creates safety problems . Several incidents have involved damage to bus tires . A potential safety hazard exists for personnel working out on the lot who could injure themselves by tripping or falling . 3 . FEASIBILITY : The logic behind the need to renovate the parking lot is that the original four inches of concrete slab poured is not thick enough to support the day to day use by heavy transit buses . This is evidenced by the continued sinking , cracking , and erosion of the current slab . In those areas of the parking lot that were renovated in 1988 with eight inches of new concrete , none of the above mentioned problems have occurred . Therefore , the remaining portions of the original slab need to be renovated by replacing them with eight inches of new concrete . 4 . PL AN : Attached as Exhibit A is a site plan of the existing facility showing previously renovated portions of the parking lot and those portions which are proposed to be renovated . 5 . OWNERSHIP OF FACILITY/AUTHORITY OF LAND OWNER : The City of Beaumont owns the facility and the land on which the facility is constructed . The City of Beaumont will continue to own the facility and land after the renovation process is complete . Attached as Exhibit B is a letter signed by the City Manager of Beaumont authorizing renovation of the current parking lot . 5 . ALTERNATIVES ANALYSIS : Alternative One - Construct a new maintenance facility rather than renovate the current facility . Alternative Two - Lease a parking lot at a different location . Alternative Three - Continue repairing the deteriorating slab on an "as needed" basis . Alternative One , constructing a new maintenance facility , makes no sense financially . The Beaumont Municipal Transit System operates out of one facility . At this facility are the administrative offices , operations offices , maintenance offices and shop , including bays and pit , all housed in a single building complex . The parking lot is located adjacent to the buildino complex . The building is not in need of any major repairs and has many years of usage remaining . To construct a complete new complex including buildino and parking lot would cost millions of dollars . Alternative Two , to lease a parking lot in a different location , is not operationally feasible . Fuel pumps , service bays , parts and supplies , bus washer , and other operational and maintenance support activities are located at the existing facility . Alternative Three , to continue repairing the existing slab as needed , is only a temporary solution to the problem . The four inch thickness of the slab is not thick enough to support continued use by heavy transit vehicles . Even with spot repairs , the slab continues to deteriorate . Potholes and cracks are becoming larger . The sand base continues to further erode causing sinking and additional cracking . LOCAL MATCH FOR TRANSIT PROVIDERS (LMT ) - 1990 SMALL URBANIZED TRANSIT PROVIDERS RENOVATION PROJECT DATA SHEET 1 . TYPE OF FACILITY TO BE RENOVATED : A portion of the Beaumont Municipal Transit Maintenance Facility ' s parking lot is proposed to be renovated . 2 . COST OF RENOVATION : The cost of the renovation project is estimated to be $350 , 000 . Attached as Exhibit C is a letter signed by the Beaumont City Engineer verifying this estimate . Attached as Exhibit D is an itemized budget . 3 . SURFACE AREA OF EXISTING FACILITY : The Existing BMT facility is approximately 90 , 000 square feet in size . 4 . WILL RENOVATION ACTIVITIES INCREASE THE SQUARE FOOTAGE OF THE EXISTING FACILITY? No , only portions of the existing concrete slab will be replaced . T E EXHIBIT A Site Plan s EXHIBIT B Recipient Approval of Project F RECIPIENT APPROVAL OF PROPOSED PROJECT The City of Beaumont , the recipient of Urban Gass Transportation Administration ( UMTA ) Section 9 funding and the State Department of Highways and Public Transportation Local Batch For Transit Providers ( LMT) funding , hereby authorizes the proposed project of renovating the Beaumont Municipal Transit ( BMT ) System ' s Maintenance Facility Parking Lot . Initiation of the proposed project is contingent upon the approval of LMT funding to be used as the local share portion ( 20% ) in conjunction with UMTA funding ( 80% ) . Signature Official Title Date i F EXHIBIT C City Engineer ' s Cost Estimate Of Project Cty o (Beaulyont AWIRW January 28 , 1991 Mr . Franklin C . Young District Engineer State Department of Highways and Public Transportation P. O . Box 3468 Beaumont, Texas 77704-3468 Dear Mr . Young : The City of Beaumont has applied for funding under the Local Match for Transit Providers ( LMT) Program in order to repair the concrete parking lot at the Beaumont Municipal Transit ( BMT) Maintenance Facility . The City of Beaumont Engineering Department has estimated the total cost of this project to be $350 , 000 . The construction phase is estimated to cost $300 , 000 , with the engineering cost estimated to be $50 , 000 . If any additional information is needed , please contact me at ( 409 ) 680- 3725 . Sincerely , I . P . Colbert City Engineer P. O. Box 3827 Beaumont, Texas 77704 1I EXHIBIT D Estimated Itemized Budget for Project ESTIMATED ITEMIZED BUDGET FOR THE RENOVATION OF THE BEAUMONT MUNICIPAL TRANSIT MAINTENANCE FACILITY PARKING LOT Remove existing areas of parking lot with 4" of concrete $300 , 000 and replace with B" of concrete Engineering Costs $ 50 , 000 TOTAL ESTIMATED COST $350 , 000 LMT FUNDING APPLIED FOR ( 20% OF TOTAL COST ) $ 70 , 000 CITY OF BEAUMONT APPLICATION FOR FUNDS UNDER THE LOCAL MATCH FOR TRANSIT PROVIDERS (LMT) PROGRAM ADMINISTERED BY THE TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION ( SDHPT ) IN CONJUNCTION WITH THE GOVERNOR ' S ENERGY MANAGEMENT CENTER ( GEMC ) RENOVATION OF BUS WASH/WATER RECLAIM SYSTEM EXHIBIT "A" II i LOCAL MATCH FOR TRANSIT PROVIERS (LMT ) - 1990 SMALL URBANIZED TRANSIT PROVIDERS NARRATIVE - FACILITIES RENOVATION 1 . SCOPE OF PROPOSAL : The City of Beaumont is proposing to replace the existing bus washer and water reclaim system . The existing system was constructed in 1977 and has reached the end of it ' s useful life . The bus washer/ reclaim system is used to wash the Beaumont Municipal Transit ( BMT ) fleet of sixteen transit buses on a daily basis . Replacement is needed in order to maintain the clean and neat appearance of BMT ' s buses . Appearance is a major factor in encouraging the public to use the Transit System . Frequent repairs are necessary to keep the existing system in operation . Washing of transit system vehicles is the only activity which occurs at the BMT bus wash facility . No other programs or agencies either occupy or share in the costs of operation of the facility . 2 . ENERGY SAVINGS AND/OR OTHER BENEFITS : Lower operation/maintenance costs will result from replacing the bus washer/reclaim system . Current technology used in the manufacture of new bus washer/reclaim systems allows them to be more energy efficient in regards to the amount of electrical power used for operations and in the amount of water consumed . Newer systems are also able to wash all sizes of vehicles to include vans , sedans , and service vehicles which now have to be washed by hand . This alone will save many man hours of labor in the maintenance department . Newer systems also do a much better job of cleaning vehicles than does the existing system . A new system would be much more reliable . The existing system , because of the frequent breakdowns , results in dirty buses having to be placed into service . Dirty buses discourage ridership . Although unmeasurable , this appearance factor has an effect on the public ' s perception of the transit system . Increased ridership means decreased fuel usage by individually owned automobiles . 3 . FEASIBILITY : The existing bus wash/reclaim system has been used on a daily basis for over thirteen years . It has simply reached the end of it ' s useful life and needs to be replaced. Breakdowns are of such frequency that they may impair the efficient operation of the bus maintenance program . 4 . PLAN : Attached as Exhibit A is a site plan which identifies the location of the bus wash/reclaim system . S . OWNERSHIP OF FACILITY/AUTHORITY OF LAND OWNER : The City of Beaumont owns the facility and the land on which the facility is constructed . The City of Beaumont will continue to own the facility and land after the renovation process is complete . Attached as Exhibit B is a letter signed by the City Manager of Beaumont authorizing renovation of the existing bus wash/reclaim facility . 6 . ALTERNATIVES ANALYSIS : Alternative One - Contract out the washing of the buses to an outside agency . Alternative Two - Hand wash the buses with internal maintenance personnel . Alternative Three - Continue repairing the existing facility on an "as needed" basis . Alternative One , contracting out the washing of the buses , is not feasible for several reasons . The only other known bus washer large enough to accommodate transit buses in the Beaumont area is located at a truck stop way out on the outskirts of town . To transport the buses from the BMT Maintenance Facility to this bus wash , assuming the owner of the truck stop would even accept the job , would not be operationally feasible due to the time requirements needed . Economically , it would not be feasible because of the increased amount of labor , fuel , and other operational costs . Alternative Two , hand washing the buses with internal maintenance personnel is also not operationally feasible because of the time required . Current maintenance staffing levels are not sufficient to accomplish this task . A significant amount of increased maintenance spending would be necessary to hire enough additional personnel to wash the entire fleet by hand on a daily basis within acceptable time limits . Alternative Three , to continue repairing the existing facility on an "as needed" basis , is only a temporary solution to the problem . Basically , the bus wash/reclaim system is worn out , requiring an increasing amount of repair work . Reliability , from the increasing amount of down time , is very low. This results in many instances of buses not being washed before they are put back in service the following day . LOCAL MATCH FOR TRANSIT PROVIDERS (LMT ) - 1990 SMALL URBANIZED TRANSIT PROVIDERS RENOVATION PROJECT DATA SHEET 1 . TYPE OF FACILITY TO BE RENOVATED : The bus wash/water reclaim system located at the Beaumont Municipal Transit ( BMT) Maintenance Facility is proposed to be renovated . The existing building which now houses the bus wash/reclaim system , along with the underground water tanks and associated plumbing will remain intact . It is proposed that a new bus wash mechanism and associated above-ground tanks , filtering system , and piping be installed in this existing structure . 2 . _ COST OF RENOVATION : The cost of the renovation project is estimated to be around $200 ,000 . Attached as Exhibit C is an estimated itemized budget . 3 . SURFACE AREA OF EXISTING FACILITY : The existing bus wash/reclaim system is housed in a building containing 1800 ( 60 ' by 30 ' ) square feet . 4 . WILL RENOVATION ACTIVITIES INCREASE THE SQUARE FOOTAGE OF THE EXISTING FACILITY? No , the proposed plan calls for the installation of a replacement bus wash/reclaim system in the existing structure . EXHIBIT A Site Plan a EXHIBIT B Recipient Approval of Project RECIPIENT APPROVAL OF PROPOSED PROJECT The City of Beaumont , the recipient of Urban Lass Transporation Administration ( UMTA ) Section 9 funding and the State Department of Highways and Public Transportation Local Latch for Transit Providers ( LMT ) funding , hereby authorizes the proposed project of renovating the Beaumont Municipal Transit ( BMT ) System ' s bus wash/reclaim system . Initiation of the proposed project is contingent upon the approval of LMT funding to be used as the local share portion ( 20%) in con- junction with UMTA funding ( 80%) . Signature Official Title Date EXHIBIT C Estimated Itemized Budget for Project ESTIMATED ITEMIZED BUDGET FOR THE RENOVATION OF THE BEAUMONT MUNICIPAL TRANSIT ( BMT) BUS WASH AND WATER RECLAIM SYSTEM Remove existing bus wash/reclaim system and replace $180 , 000 with new system to include above ground water tanks Engineering Costs $ 20 ,000 TOTAL COST FOR PROJECT $200 ,000 LMT FUNDING APPLIED FOR ( 20% OF TOTAL COST) $ 40, 000 EXHIBIT D Photographs of Proposed Project Area �b } Ka f. ti ?C. - OW - 1. 1 , i r 1 l EXHIBIT E Certification of Unavailability of Local Matching Funds C E R T I F I C A T I O N OF UNAVAILABILITY OF LOCAL MATCHING FUNDS The undersigned , as an authorized representative of the hereby certifies that the LMT funds requested in this Proposal , will not supplant ( replace existing local match ) funds already committed to the project . Authorized Representative Signature Date Title Name Print The objective of the Local match for Transit Providers Program is to help those communities meet the financial needs ( i . e . , local matching funds ) that would otherwise not be met . EXHIBIT E Assurance and Certification of Submittal of UMTA Application e a ASSURANCE AND CERTIFICATION OF SUBMITTAL OF UMTA APPLICATION The undersigned assures that a completed application will be submitted to UMTA by July 1 , 1991, and certifies that federal approval is expected no later than October 1 , 1991 . Authorized Representative Signature Name print Date Title print EXHIBIT G Public Hearing Notice PUBLIC NEARING DOCUMENTATION The attached notice will be published in the Beaumont Enterprise , the local newspaper , on Monday , February 4 , 1991 . A Publisher ' s Affadavit , certifying publication of the notice , will be requested and forwarded when received . Names and comments of any individuals attending the public hearing on February S , 1991 , will be documented and also forwarded after completion of the hearing . k PUBLIC NOTICE The City of Beaumont plans to make application to the State Department of Highways and Public Transportation for a total of $110 ,000 in funding under the Local Match for Transit Providers ( LMT) Program . These funds are to be used for the 20% local share in renovating the parking lot and bus washer/reclaim system at the Beaumont Municipal Transit ( BMT) Maintenance Facility . A public hearing is scheduled for 1 : 30 p .m . , Tuesday , February 5 , 1991 , at the weekly meeting of the Beaumont City Council . The meeting will take place at the City Council Chambers in the Beaumont City Hall located at 801 main Street . Anyone wishing to make comments may do so at that time . For additional information call (409) 835-7895 .