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HomeMy WebLinkAboutRES 85-315 R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to execute a contract with the Beaumont Chamber of Commerce for operation of a convention and visitors bureau, substantially in the form attached hereto as Exhibit "A" . PASSED BY THE CITY COUNCIL of the City of Beaumont this the o? day of _ �op�/ 1985. - Mayor - r f THE STATE OF TEXAS COUNTY OF JEFFERSON § til: •'C°� E.jENT, executes-, in duplicate, is r:.ade and entered into by and between the City of Beaumont, Texas, a runicipal corporation, hereinafter called "City," actinc herein by and thrr_�u^h =ts .jj,t_,r utho'-izP ? City, Manacger, and the Beaumont C*h&r,her Of Comr:.lerce, A :ion-7rofit corporation, rereinefter called "Cha.mber, " acting herein by and through its duly authorized representative. �:.c�ut._ the Ciry of Beaumont has enact-?d an ordinance '_evvi:,c of seven upon hotel and motel occu -�.?ncy C'� �, -'d, i�hERERS, tP:e City of I'Facrcnt desires that a portion or the pr(-;ceeds derived from said hotel an(? morel occupancy tax as available as set out herein, be used for Fhb rrorn4ticn, solicitation, encouragement end develo-rient of tourism a-., conven t i^ns fcr the City of Feaumont, NOW, TIT BEFORE, in consideration of the premises 141eroin, the City and the Chamber hereby agree as follows: i . City does hereby employ, enrage and hire Charh)er �-o r.Lanac•e and Operate :x Convention and Visitors i;ui eau anci t,-, i en6er ', :he services herein contemplated, and the Chariber does hereby acree tc .1 rip.`-, ,li?Cacenient, and erployment and to discharge suciY -ut ies in accorn-ance -vit:Y ±i e er jr.s 6i It �orth. i 2 . The Chamber is hired and engaged as an independent contractor and is not an agent of the City. 3 . The Convention and Visitors Bureau, i-o he managed and orerated by the Chamber, shall encourage, promote and solicit tourism and conventions for the City of Eeaumont. TO assist the Convention and Visitors rureau in encour aginc, promotinq anci soliciting tour iam and conventions for the `'i i of ^eaunOnt, the Chaanher shall ar.�;cint anrn�aiiv a.n of Convention ar l 1<<ist six (C: ) members, thrpe r � ( 3 ,j o_ whom Mast a_t erscacec� :n t:~e hotel-,Motel, food or hoaritality industry , one (1 ) of A:p0m must be an elected official of the City of Eeaumont, and one ( 1 ) of whom must be the City Manager of the City of i>eau,<<or,t or iiis designee. The Eoarci of the Convention and Tourism Activities shall perform, amonc- others, the f011(7wing functions: A . It shall encourage and promote the.-development of tourism and conventions in the City of Beaumont. n . It shall recommend to the Chamber projects and procrrams to promote, encourage anc: solicit tour ism and convention ti-e city of 3e aumo n t. 2 - r t C • 't shall advise and assist the Chamber in tl:e reparation of the proposed annual bud-et rn f the C^rvent ion and '.r.i Gi tor- s °ur e au for the scat _,ear .-eginn ing `%ctober 1 , 1� 4, but ti-e budget shall be the sole respc)nsibili tr ty of e Chameber and shall be submitted to the ^its, ,arZuger on or c gore 1aY 1 , 19P4. 5 . Pbe Charger shalt hire and el-­Ploy a manzloer of the �:G,:Vea7 tZG:7 arno i1 �is- t _ ors +E"u 'ec- u. S a-J.cl a n ,,!IIPIgYee ui Zile Ciial;:ber anll sf?all :1:_Vot Vii✓ F �• a � and 90-icI ration of tourism, and co,,venti ons car CF tv ,-eaumont. ":;e Cl)amLer shall provice sLic.: ,=.c; - + - - ,n;a c ,- anc secr4tar a1 assistance as r-+ay be neces.--ary _ =cr Of the Conver.tion and `,Ti si ters Eur eau. C . The City y will pay the Cha -, ber the eu= of '37P, 915 for fisci:1 near bec,inning October 1 1at35, and erc'irag September ?k'_), 19}t All Payments herein are to be mace frorn funds c:s available anr.: as collected frog. the i,otcl occupancy -tax . The City P9anacer �m-ld the President of the Cis L:!ber shall confer not less often than uarterly to review the Bureau' s ,ror_rar,,� and thr? � - atatis of revenues available from the occunFr.c,,:, 7 . 'i'he City shall pay to the Chamber only the anncunt actual-1, expended in furt;;erance of the activities of the ConventjL;i ��inu visitors Bureau as approved h; rcin. map endi.t per rrac'.e for other Purposes will not be reimbursed. E3. -'o r-hxpenditure y :.. :;�a be made by the Ccrvcrt mar. a d �,-: 3i *_cr s its mand -�Y .1r -I-r-- c;yees `.lnlcss c; C,--, x,enditi e alb �rst ,.e approved by the president of the Chamber . 9 . The City Manager, or his designatcd r ;:prese n: _ative, shah, upon - asonaale notice, -14ve t`)e _ iaht -c', ynspect a - 1 becks and ecar'3 of _i.e <OMPen . .Dn and •:I :3itor3 Iureau. Ch3�b©r shill to C_:-ty on ,:i annual a L -_i Sl-s a ce. t.i Fi,?d 3'.�?�t t .n ..:V•i. �.. tZl�u' O C nvpr,'_, c n aiii j izitJrs .vu" ' --l—pendent -ublic accountant. 1 t). It i'; expressly under,Cocci anca agreed b,r the City and t1e Chamber that aI1 iiinris r eceiveC'.. *rom the hotel-motel cc�cF�}^�ncy tax that are ;aic? r,o the Chf-r 11 _,r -h al. ,- - a.� be sed sclelv for the r,lrpose Of promot incj ant', s0licit?'n conventions and tourism. for the City of Beaumont. zz . It is ur.Cerstood and :.,reed � ' �.� `"*� ,ter riav _errdnC.te this contract I-)y al•,-ing to the ether party notice i.r rir i iir: _`rini nation t.a,irt y ( 30) c'ay�_ in advance. Upon termination uE this acreement, unless it be the ChEar!ber snall deliver to the City all funds c erived frcm - 4 - ._otel-motel occupancy tax that it ray have and all removable personal property that may have been purchased with funds c erived front. said tax. Tine Chamber agrees to indemnify, save hGrniess, o_ -eaur-ont rrom any and all clair s, causes cr action, Of every ind ?rising from the oiler at i oris ; 6, ac, and err!plc.­,,ees , nc ud-i An t,-,e ureau ana its officers,, agents, an:; 'DU,_ the rancp r f aC1LIC �ii�' I:1Ci'1 InC any uric: d�I acts i i iiLtil3-�:£rCe -I" CI�<. :_ Y Of aGU�C.^.': its agents, officers and ;?!^F iCY`���c. f'?__r °r ShX11 to _ ri car mac, c neral _L _abiI i 1 - - t =ncl liability insurance oil ail cp ,rations en raced d I !?H1?Cnt in _ .c t'•rtGUnt Of �?00 iC'r EuCl: GCC 32 L £' :�f?t cnc ?�rC! Erty �r a�.t i iaiJli t.w,T LnSlra nce in the 'iit:O 1nT O `325 ,0() iO 23011 pCCL:rrCn;f', Al C. _ariber shall also '. rocur c contract'ul 1 liauility insurance in the sam e mounts, �,-e cost of said insurance policies to be an expense of the Convention and Visitors ?ixreau. Said -olicies of ;.nsurance r,,ust ?'e anrroved by the city and :lust iz e written. !:,,v COmr-anies acceptable to the City. Sa id insurance olicies shall name the City rer,,,z; nt isr additional insured. Said policies or Juplicatc> oriCin.-j,, 0 o-rvo:' Must he -iled with the City Clerk, or his designated representative, :efcre any operations contemplated. by this agreement are begun. - 5 - 7XECUTED in Oup1icate originals ttjs the fay of 1985. CITY OF OE?SUMO NT Ey City Vanager mTTEST: "CITY'' City Clerk VP ="FrM- Py President ATTEST: Y--