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HomeMy WebLinkAboutRES 83-214 .2 R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby , authorized to approve the amendments to the contract between the City of Beaumont and Freese and Nichols in the form attached hereto as Exhibit "A" . �! PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of L00i Mayor - CONTRACT FOR ENGINEERING SERVICES AMENDMENT NO. 2 It is mutually agreed the Contract for Engineering Services entered into on December 12, 1980 and amended by Amendment 1, dated September 9, 1981, by and between the City of Beaumont, Texas, hereinafter called the City, and Freese and Nichols, Inc. , of Fort Worth and Austin, herein- after called the Engineer be amended to add the following: 1. Employment of Engineer: The City hereby employs the Engineer and the Engineer agrees to perform all necessary professional services hereinafter set forth in connection with a study and the pre- paration of a report of the water distribution system. The scope of the study shall include the following principal elements. I. Scope of Work 1. Project Population l a. Estimate the population for 1980, 1981 and 1982 b. Project the populations for 1990 and 2000 in coordination with the City Council and staff and distribute the popu- lations in a manner that is consistent with the land use information contained in the development information prepared by the City of Beaumont, dated 1982. 2. Pumping a. Assemble data on the characteristics of the existing high service pumping facilities and project future pumping re- quirements. b. Recommend size, location and scheduling of additional pumping facilities. 3. Storage Collect data on the characteristics of the existing ground and elevated storage facilities and project future storage re- quirements. 4. Distribution Networ, Inventory the characteristics of the pipelines 10-inch in diameter or greater to include the lengths, ages , types of material and conditions where available from the City' s records. �!! _ EXHIBIT "A" 1. 5. Analyses a. Analyze the existing water distribution system for 1983 maximum-hour demand conditions and prepare records to permit use as a permanent existing system computer model. b. Develop a master plan for the water distribution system capable of satisfying the projected year - 1990 and year-2000 conditions. C. Prepare a six-year improvement program by years for 1984 through 1989 and eleven-year improvement program for 1990-2000 giving pipeline locations, length, diameter, and estimated cost at time of installation. 6. Report Assemble all the basic data, studies , findings and recom- mendatir , into a final bound printed report and present to City. Inirty (30) bound copies will be furnished to the City. II Informaton to be Furnished by CITY The City shall furnish or make available to the Engineer the following basic information: 1. Copy of the most recent comprehensive planning report and any planning information that might be available from the City. 2. Summaries of daily water use for the past four years. 3. Meter charts or other data to allow computation of the hourly use pattern on maximum days for the past four years. 4. Map of meter districts and summaries of meter route totals for peak months of the last four years. 5. Access to records that will permit the development of a map or maps of the service area, showing the following: a. All pipes in the system b. Street names C. Topography d. Locations of all pump stations e. Locations of all storage facilities f. Pressure plane boundaries g. All valves in the system which are normally kept closed h. Geographic distribution of peak hour demands throughout the system (note that this presumes an evaluation of how much the system will grow geographically for any future conditions). i . Locations and amounts of any major concentrated demands 6. Access to the records that will permit the development of a tabulation of the following information for all pipelines: a. Location b. Diameter C. Material d. Length e. Date of installation f. Estimated Hazen-Williams "C" Factor, preferably based on tests, visual inspections of actual pipes or any other definite information 7. Access to records that will permit the development of the following information relating to storage facilities. a. Location and name b. Capacity , C. Ele.ation of maximum water level d. Elevation of minimum water level e. Effective capacity within actual operating range f. Details of connection to distribution system 8. Access to records that will permit the development of the following information relating to pumping facilities: a. Location and name b. Capacity and head characteristics , preferably in the form of actual curves of performance characteristics C. Suction head elevation d. Pump centerline elevation e. Details of how the station is customarily operated - pumping rates and pressures obtained and schedule of operation for day of heavy demand 9. List of all improvements now under way or planned for definite construction. 2. Compensation to Engineer: The City agrees to pay the Engineer for professional services rendered under this amendment on the basis of salary cost times a multiplier of 2. 3 plus other direct expenses , times a multiplier of 1. 15. The total fee for the Eater Dis- tribution System Study and Report shall not exceed $45,000 without the written approval of the City. The Engineer may request pro- gress payments based on the amount of work completed to the date of the payment request. The total amount of the progress payment shall not exceed 90% of the estimated maximum fee of $45,000 until the report has been completed and submitted to the City, at which time the total fee shall become due and payable. Salary cost is definea as the cost of salaries of engineers , draftsmen, stenographers, survey men, clerks, laborers , etc. for time directly chargeable to the project plus social security con- tributions, unemployment compensation insurance, retirement bene- fits, medical and insurance benefits, bonuses, sick leave, vacations and holiday pay applicable thereto. (Salary cost is presently equal to 1.39 times salary payment. ) Other direct expenses shall include printing and reproduction expense, computer cost, communication expense, travel , trans- portation and subsistence away from the Engineer' s offices and other miscellaneous expense directly related to the work .including cost of laboratory analysis, tests, and other work required to be done by independent persons or agents other than the Engineer' s staff members. 3. Time of Completion: Five copies of a draft report will be fur- nished to the City within 150 days after execution of this con- tract. The final report will be furnished to the City within 30 days after receipt of written comments on the draft report. It is not intendeL. that Amendment No. 2 a change n Y'N-iovisions of the existing contract or Amendment No. 1 between the City and the Engineer. The purpose of this amendment is to include the Study and Preparation of a Report on the Water Distribution System. This Amendment No. 2 is executed in two counterparts an is entered into this day of 1983. THE CITY OF BEAUMONT, TEXAS ATTEST: CITY By Hugh Earnest, Acting City Manager FREESE AND NICHOLS, INC. ATTEST: , , ENGINEER By : . James R. Nichols, President