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HomeMy WebLinkAboutPACKET NOVEMBER 18 2003 City of Beaumoftt REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER I8, 2003 130 P.M. AGENDA CALL TO ORDER Invocation Pledge Roll Call * Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving a contract for the Revenue Enhancement Program 2. Consider approving the purchase of 800 MHz trunked radio equipment to provide for a county-wide communication network 3. Consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization(BCHDO) 4. Consider approving a contract for the purchase of 48 and 60 inch diameter corrugated polyethylene pipe COMMENTS * Councilmembers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Michael Harris Claim of Maurice Gardner Claim of Debora Harris A/N/F Ernest Harris Claim of Thomas Castille Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3'1125 a day prior to the meeting. i • 1 November 18,2003 Consider approving a contract for the Revenue Enhancement Program t p7qw,if City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joseph G. Majdalani, Water Utilities Manager MEETING DATE: November 18,2003 AGENDA MEMO DATE: November 6,2003 REQUESTED ACTION: Council approval ofa resolution authorizing the City Manager to execute a Contract for the Revenue Enhancement Program. RECOMMENDATION Administration recommends approval of a contract with Water Company of America,Inc.,Houston,Texas, to examine the operations,practices,and revenue reporting functions of the water distribution,sanitary sewer collection,and solid waste collection systems. BACKGROUND The objective of the examination is to identify causes of and remedies for inaccuracies and deficiencies in each of the various utility processes that could potentially contribute to inaccurate billings for water, wastewater and solid waste. Inaccurate billed services and water theft can cause a significant decrease in revenues. The primary goals of the project are to identify,locate,assess,and correct such problems in order to increase revenues without increasing the budget,manpower requirements,overtime or rates. In response to the City's request for proposals, two firms, Water Company of America, Inc. and Utility Revenue Management Company Inc.,responded to the request forproposals. A committee consisting ofthe Finance and Public Works Directors,Treasurer,Water Utilities Manager,Customer Services Coordinator, Water Utilities Engineer and the Water/Sewer Construction Superintendent interviewed the firms. Each firm was evaluated based on their experience and background,project methodology and proposed fee schedule. General information regarding each comp an is provided below: Water Company, Utility°Revenue of America"ke.- Managemi`ent Co.Iuc. Home Office Location Houston Houston Branch Office Port Neches Years in Operation 13 10 Active/Com leted Jobs 16 21 Revenue Recovered $29,652,000 $20.000,000 Compensation %of Increased Revenue 44% 50% om ensati n Period 36 months 36 mon h The Request for Proposals required the submission of current and/or prior clients for the purpose of conducting reference checks. The references were asked questions from ease of working with the company to identify problems during the project. All of the references contacted indicated that the working relationship and the work performed by both companies was satisfactory. BUDGETARY EMPACT No funds will be required for this project. Water Company of America,Inc.,will collect 44 percent of the increased revenues resulting from their operation for a three-year period. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager,Public Works Director,and Water Utilities Manager. W UAgenRevenueEnhanceProgram.wpd November 6,2003 EVALUATION OF REVENUE ENHANCEMENT PROGRAM PROPOSALS CITY OF BEAUMONT Experience and Background Water Company Utility Revenue of America,Iidci Management Co I g, Home Office Location Houston Houston Branch Office Port Neches Years in Operation 13 10 Active/Com leted Jobs 16 21 &evenue-Recov=d $29,652,000 2 EVALUATION OF REVENUE ENHANCEMENT PROGRAM PROPOSALS CITY OF BEAUMONT Methods of Approach to Project Water Company of America,Inc. Utility.Revenue Management Co.Inc. Step 1.1 Gather and Review Account Data by Meter Sizes ftj2 1.2 Account Information Analysis Criteria Task 2 Analyze Potential Revenue Ste 1.3 Internal Property Selection Report Enhancement Opportunities Step 1.4 Decision Point by User lipe Step 1.5 Field Work Selection R ort Task 3 Review Special Accounts Step 1.6 Field Work Order Issued and Classifications Step 1.7 Field Research and Task 4 Review All Credits Given Account Documentation on Utility Bills -Step 1.8 Decision Point Potential Revenue Task 5 Group Problem Accounts Enhancement Identified in Tasks 1 2 3 Task 2 Quantifying Revenue Enhancement and 4 by Geographic Area Stev 2.1 Formal Work Order Submission and Perform Detailed Onsite SM 2.2 Decision Point Field Investigation Task 3 Colordinatin2 the Implementation Task 6 Cross-Reference PropejU and Execution of Corrective Action Tax Rolls and Buildine Permit Step 3.1 Corrective Action Information with Utili ft 3.2 Identified New Revenue on Accounts Customer Accounts Step 3.3 Reports and Proposed Revenue Finally Monitor All Accounts Sharing Plan after Developing a Provide a Training Session Detailed Project Plan and n Final Rpport EVALUATION OF REVENUE ENHANCEMENT PROGRAM PROPOSALS CITY OF BEAUMONT Proposed Fee Schedule Water Company Utility Revenue of America,Inc. Management Co.Inc. .............. Compensation ° of Increased Revenue) 44° po m ns ti n Period months months 2 November 18,2003 Consider approving the purchase of 800 MHz trunked radio equipment to provide for a county-wide communication network City of Beaumont MIK•�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: November 18, 2003 AGENDA MEMO DATE: November 12, 2003 REQUESTED ACTION: Council authorize the purchase of 800 MHz trunked radio equipment to provide for a county-wide communication network. RECOMMENDATION Administration recommends authorizing the purchase of 800 MHz trunked radio equipment totaling $250,000, from Motorola, Inc. to facilitate a county-wide communication network with Jefferson County(County). BACKGROUND In October 2000,City Council authorized the purchase of an 800 MHz trunked radio communication system from Motorola,Inc.,through the Houston-Galveston Area Council(H-GAC). The initial cost of the system's Phase I was$2,258,674, including H-GAC's fee. Purchase of the system included a ten (10) repeater infrastructure, more than 410 subscriber units, system software and project engineering. This system has been operational since September 19, 2001. At the time the City purchased the new system,Jefferson County expressed interest in developing a county-wide system that could be shared by the two entities. Such a system would be invaluable because it allows for interoperability during an emergency or critical situations. The two entities currently operate on totally different systems which do not allow for direct inter-agency communication. With the new emphasis on terrorism and national security,interoperability between entities is becoming critical to their success. Unfortunately, the County was unable to secure financing when the City purchased the 800 MHz system, and the idea of a county-wide system was placed on hold. County-wide 800 MHz Radio Communication System November 18, 2003 Page 2 The County has since hired a consultant that developed a radio communication system that will provide interoperability between the two entities, while sharing resources for a more cost efficient system. County officials accepted the bid and approved the purchase of a$3.7 M trunked system on July 28, 2003,which is designed to utilize components and infrastructure from the City's system to provide seamless radio communications between the two entities and other area agencies. The system, designed by the County's consultant and Motorola, is a four-site SmartZone 4.1800 MHz trunked radio system that includes a ten(10)channel 2-site simulcast subsystem and two (2) Intelli-Repeater sites. The simulcast tower locations will utilize the City's main tower as the Master Site,where the existing tower,equipment room and certain 800 MHz equipment will be shared, and a leased site in Port Neches. The Intelli-repeater sites are located at Crown (located west of Beaumont on Hwy 90 at Meeker Road)and Waterway Communications(located on Hwy 73, south of IH 10). The system will provide the County with county-wide radio coverage and most important, it will provide interoperability with other 800 MHz systems in the area, specifically Beaumont. Approximately 400 County subscriber units will be placed on the system. A combined system will significantly increase the coverage area of the City's system,while providing additional clarity and reception in outlying locations. The City's radio coverage will be enhanced in both the southern region of the city and the west/northwest region with the addition of the Port Neches and Crown Communications sites. The fourth site, Waterway, will not directly impact the City,but will support coverage during travel or for critical situations in the southwest region of the county. A map indicating the new coverage area is provided. City staff has negotiated with the County and agreed to contribute to the purchase of new equipment to upgrade to a combined communication network. To achieve the network,the City's site must be upgraded with new equipment. Total cost for the equipment upgrade is$1,874,253. This allows the City site to act as the Master Site for the entire communication system. The City's cost for the upgrade is$250,000,with the County paying the remaining$1,624,253 as part oftheir$3.7M system. Prior to the radio communication system going operational in September 2004,City and County staff will need to develop an Inter-Local Agreement(ILA)for the management,operation and maintenance of the system. Once this agreement is developed,it will be presented to City Council for their review and approval. Currently,the City's 800 MHz radio system supports communications for more than 700 subscriber units. Users include Police and Clean Community Departments, along with the Water, Fleet Management and Animal Control Divisions. The Fire and Public Works Department's are the two major areas to be added to the City's system. County-wide 800 MHz Radio Communication System November 18, 2003 Page 3 The City has applied for grants which would allow for the purchase of communication equipment for the Fire Department. This department is an integral part ofthis area's public safety network,ofwhich inter-agency communication is essential. Funds have been received for the purchase of approximately 90 subscriber units for the Fire Department. This does not provide enough equipment for the entire department, but does provide 800 MHz radio communications during critical situations. Once funding is secured,all Fire Department communications,including dispatch,will be made via the 800 MHz system. BUDGETARY E"ACT Funds for the$250,000 expenditure are available in the Police Confiscated Goods Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMN[ENDED BY City Manager, Police Chief and Central Services Director. _;. 95% Analogs- Portable On Street rmmmlmlwp MOM .wj eIR IL I �/ - 1 � I i 3 November 18,2003 Consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization(BCHDO) QIE!I Cat of Beaumont Y Council A en � K. g da Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Janett Blunt, Housing Manag MEETING DATE: November 18, 2003 _VV AGENDA MEMO DATE: November 4, 2003 REQUESTED ACTION: Council consider approving a contract between the City of Beaumont and the Beaumont Community Housing Development Organization (BCHDO). RECOMMENDATION The Administration recommends that City Council authorize the City Manager to execute a contract with the Beaumont Community Housing Development Organization (BCHDO) in the amount of $251,313 for costs associated with the construction of four new homes on Avenue A and Essex Streets, operating costs, developer's fees, and for down payment/closing cost assistance to eligible low/moderate income families. BACKGROUND The City of Beaumont has a contractual relationship with the Beaumont Community Housing Development Organization(BCHDO)to provide affordable housing in targeted neighborhoods. BUDGETARYIMPACT Funding is available from the 2002 and 2003 HOME Program. PREVIOUS ACTION Council has previously approved contracts with BCHDO using HOME funds which have enabled low/moderate income families to purchase new homes constructed in neighborhoods targeted for revitalization. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, Planning Manager, Housing Manager. Beaumont Community Housing Development Organization Development Subsid -2002 HOME CHDO Reserve Funds Property Development Down Payment Closing Developer's Total Address Subsidy Assistance Costs Fee (based on need) Ave A/Essex $19,750 $20,000 $7,500 $5,000 $52,250 Ave A/Essex $19,750 $20,000 $7,500 $5,000 $52,250 Ave A/Essex $19,750 $20,000 $7,500 $5,000 $52,250 Ave A/Essex $19,750 $20,000 $7,500 $5,000 $52,250 Total $79,000 $80,000 $30,000 $20,000 $209,000 Operating Costs* -2003 HOME CHDO O perating Funds Description Salaries Fringe Mileage/Phone Total Allowance Executive $20,609 $4,308 $1,406 $26,323 Director Housing $11,458 $3,627 $905 $15,990 Counselor Total $32,067 $7,935 1 $2,311 1 $42,313 * Request represents '/2 of annual salaries, fringe and allowances Development Subsidy $209,000 Operating Costs 42,313 Total Request $251,313 i 4 November 18,2003 Consider approving a contract for the purchase of 48 and 60 inch diameter corrugated polyethylene pipe City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: November 18, 2003 AGENDA MEMO DATE: November 12, 2003 REQUESTED ACTION: Council approval of a contract for the purchase of 48 and 60 inch diameter corrugated polyethylene pipe. RECOMMENDATION Administration recommends award of a contract for purchasing corrugated polyethylene pipe to Moore Supply Co. at the unit costs reflected in the attached bid tabulation. This contract will run concurrently with the contract Moore Supply has to provide pipe from 12 to 36 inches in diameter, which expires February 27, 2004. BACKGROUND The contract specifies that the successful bidder shall provide approximately 1,400 feet of corrugated polyethylene pipe for use by the Public Works Department, Engineering Division. This pipe will be utilized to enhance storm water drainage throughout the City. The bid submitted by Seabreeze Culvert is for aluminized pipe, which does not conform to bid specifications requiring polyethylene pipe. For this reason the bid is rejected. The aluminized pipe does not provide the durability, due to corrosion and comparative strength, of polyethylene pipe. Thirty (30) vendors were notified with six(6) submitting bids. The product bid by Moore Supply meets specifications set forth in the bid. BUDGETARY IMPACT The contract provides for the vendor to furnish approximately 1,400 feet of corrugated polyethylene pipe at fixed costs as reflected in the attached bid tabulation. The total estimated expenditure is $67,940 for the contract period. Annual Contract for Corrugated Polyethylene Pipe November 12, 2003 ' Page 2 Funds are available for this expenditure in the Public Works Department's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECONEUENDED BY City Manager, Central Services Director, and Public Works Director. BID TABULATION FOR ANNUAL CONTRACT FOR CORRUGATED POLYETHYLENE PIPE BID NUMBER: RF1004-06 Moore Supply Co. Golden Triangle Pipe Coburn Supply Co. Est. Description Beaumont,Texas 77701 Beaumont,Texas 77720 Beaumont,Texas 77701 Qty Unit Total Unit Total Unit Total 200 ft 48"Smooth Interior Corrugated Pipe $28.06 $5,612:00 $28.45 $5,690.00 $29.44 $5,888.00 1200 ft 60"Smooth Interior Corrugated Pipe $51.94 $62,328.00 $52.69 $63,228.00 $53.0.6 $63,672.00 Total Bid $67,940.00 $68,918.00 $69,560.00 Manufacturer Bid ADS ADS Hancor Advanced Drainage Sys. ACT Pipe&Supply Co. Seabreeze Culvert Inc. Est. Description Houston,Texas 77027 Houston,Texas 77034 Stowell,Texas 77661 Qty Unit Total Unit Total Unit Total 200 ft 48"Smooth Interior Corrugated Pipe $28.20 $5,640.00 $30.58 $6,116.00 $27.80 $5,560.00 1200 ft 60"Smooth Interior Corrugated Pipe $52.20 $62,640.00 $56.78 $68,136.00 $45.50 $54,600.00 Total Bid $68,280.00 $74,252.00 $60,160.00 • Manufacturer Bid ADS Hancor Contech Construction Products I Luiip-J, City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 18, 2003 1:30 P.M. CONSENT AGENDA Approval of minutes Confirmation of committee appointments A) Approve a resolution authorizing the acquisition of Parcels 2 and 3 of the Virginia Street Widening Project B) Approve a resolution certifying that the Small Business Revolving Loan fund (RLF) plan is consistent with and supportive of the area's current economic adjustment strategy C) Approve the purchase of copiers through the State of Texas Building and Procurement Commission contract for various City departments A City of Beaumont EL Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: November 18, 2003 AGENDA MEMO DATE: November 3, 2003 REQUESTED ACTION: Council consider a resolution authorizing the acquisition of Parcels 2 and 3 of the Virginia Street Widening Project. RECOMMENDATION The owners of the properties listed below have agreed to accept the appraised value for their properties for right-of-way on the Virginia Street Widening Project. All properties were appraised by Bishop Real Estate Appraisers, Inc. Parcel_2: 607 square feet out of Lot 8, Block 5, Mildred Addition (1760 Virginia W. Street) Total Appraised Value: $11,000 Owner: Joseph and Linda Clark Parcel 3: 610 square feet out of Lot 9, Block 5, Mildred Addition (1750 Virginia W. Street) Total Appraised Value: $7,500 Owner: Sandra K. Roberts Administration recommends authorization to acquire these properties. BACKGROUND There are four (4) parcels in this project. Two (2) parcels have previously been approved for acquisition (Resolution#03-233 & #03-234). BUDGETARYIMPACT This project is funded under the Capital Improvement Program. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. Engvirginia_2&3-ib.wpd November 3,2003 i SUBJECT z HE E E EGYPT a Y w cHt RC D Zot OLLI ° sq IPKI > a .-PI IN VIRGINIA STREET WIDENING s ti a N 3 MA UTL[N EDWI Z PROJECT N MY 1 HE ER a BR a s = NORA Z a J GLO E N n H W v w I E _ O a LELA !t-' T BJR N w w Y\ v Z SARAH f ° z Z I G Z OUT OF LOT 8, BLOCK 5 U I W w J LUCI LE m LL ES'E ° x E u o ca RE a 0 Z 00 MILDRED ADDITION ° W >m NtL-o a VIRGINIA o �m°nR[ ¢ �° P BURGAND BOURBON a r0 CAMPUS Z DAUPHINE BASIN UBURry Gy Z 1790 VIRGINIA W. STREET RAMPAR �Py x S tuyu W WEST HIGHLAND u r a SAXE f y GUN E Q H L r � OWNER �Z� 3 z LD ^ z JOSEPH AND LINDA CLARK ¢ FLORIDA Y QP 9tiNG <N�q AMMIE W y C � LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY q) _ ��G P hP OYEL"IS cn o��eo S F.oe� o I N o i � c� Aq� N O �° � I 3 3 26.00' O 0 Z O CONC. 26.0'0 49.87 o RA.N. Q, — 12.20' 12.20 — — — — — EXISTING R.O.W. 49.87 E%ISTING R.O W. Virginia Street 0 N,T,S, v v i SUBJECT a z HE E EGYPT ¢ Y w CH RC AR VIRGINIA STREET WIDENING s W°`a NOLLIED, MA �Ap BU7LIN ¢EDWI a zP[P [N 0 PROJECT 7 M Y HE ER a O BR A = NORA a<'' GLO E N a 1:3 ' w N !..1 S ° ¢ LELA ``' T 8�Q N 0 �' Ez ~ ot SARAH f O Z C3 A 2 u I LD w OUT OF LOT 9, BLOCK 5 W J LUCI LE L LL ES E o Y E a E a o` MILDRED ADDITION 0 0 w 00 _ > MIL-q a� VIRGINIA a °m DRE ¢ P Li '-t BURGAND BOURBON aJ 'p CAMPUS Z DAUPHINE BASIN � UBURN s Z 1750 VIRGINIA W. STREET RAMPART �Oy S w WEST HIGHLAND u m o-SAXE H f GUN ER L y -zi OWNERS 0 �y 3 G� z SANDRA K. ROBERTS FLORIDA 9 Y pP a Nl 9 AMMIE w y v L❑CATI❑N MAP LEGEND N.T.S. ® SUBJECT PROPERTY l 585'37'35"W }� 50.0' 0 uNKl w �\0 �l �\ c� /3 71 h c� In STORAGE \d�e� ,` OJ�PQp BLDG. 1 \ �c �C O(7 , LOT 10.BLOCK 5 ID WILLIE MAE PUGH C. F. i 2003001831 41 N �OeG L O�' N O.P.R.J.C. In N N O I O O 6 I 1 Z 2 18 0 Z M I 20' zW nI o o CONC. 0 c Q 50.00' 1 S 86'19,35'W 505!' NEW. ROW. - - - - - - 12.20• 12.20' - - - S E%ISTING R.O.W. 50 00, N 66"19'35"E 50.46' Virginia Street Qww am mm wm3) "s N.T,S. W_ U Y City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kandy Daniel, Treasurer MEETING DATE: November 18, 2003 AGENDA MEMO DATE: November 12, 2003 REQUESTED ACTION: Council consider a resolution certifying that the Small Business Revolving Loan fund(RLF) plan is consistent with and supportive of the area's current economic adjustment strategy; and the RLF is being operated in accordance with the policies and procedures contained in the RLF Plan and the loan portfolio meets the standards contained therein. RECOMMENDATION The administration requests approval of a resolution certifying that the Small Business Revolving Loan fund(RLF)plan is consistent with and supportive of the area's current economic adjustment strategy, and the RLF is being operated in accordance with the policies and procedures contained in the RLF Plan and the loan portfolio meets the standards contained therein. BACKGROUND The Small Business Revolving Loan Program was created with an initial grant from EDA of$500,000 with matching funds from CDBG of$250,000. To be approved for the grant,the city was required to develop a plan to support the area's economic development strategy and to create policies and procedures to administer the program. The original City of Beaumont RLF Plan was adopted by the City Council on February 24, 1987 and was last re-certified on September 24, 2002. EDA requires that the plan be certified on an annual basis. There have been no changes to the RLF plan since it was last certified. BUDGETARY IMPACT None. PREVIOUS ACTION The RLF Plan was re-certified on September 24, 2002. i SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Finance Officer. I. PROGRAM ELEMENT TO THE PLAN A. Goals and Objectives 1. COMMITMENT TO ECONOMIC DEVELOPMENT: The Economic Development Policy Plan consists of goals, objectives, policies, and proposals for guiding Beaumont's future economic growth and development. Outside assistance is provided through a contact with the Beaumont Chamber of Commerce for various economic development activities such as marketing analysis, business retention efforts and working with business prospects. 2. GOAL: INCREASE THE NUMBER OF PERMANENT JOBS AVAILABLE TO CITIZENS OF BEAUMONT AND SOUTHEAST TEXAS Emphasis should be placed on value added jobs which are most likely to lead to further job creation. Jobs in "export" industries bring money into the region through production of goods or services that are exported outside of Beaumont. These jobs, which are generally highly paid, create spendable household income, thus generating new jobs in sales and services. Beaumont also needs jobs which can be filled by workers who were previously employed in shipyards, refineries, and chemical plants. These skilled workers are among Beaumont's most valuable economic resources and will leave the area if new job opportunities are not developed. Because of an especially high unemployment rate among Beaumont's sizable minority population, entry level jobs with on-the-job training are needed to bring unskilled workers from low-income backgrounds into the work force. WHERE WILL THESE JOBS COME FROM? New jobs come from three sources: 1) expansion of existing businesses 2) creation of new, entrepreneurial enterprises 3) attraction of plants or businesses from outside the community Research indicates that expansion of existing businesses and creation of entrepreneurial enterprises account for 80 to 90% of all new jobs. 1 OBJECTIVE NO 1: MAINTAIN AN EFFECTIVE ROLE FOR THE CITY OF BEAUMONT ECONOMIC DEVELOPMENT PROCESS Policy 1.1 Role of the City The City will continue to serve in a leadership role in the following areas of economic development: A. Strategic Planning - analyzing Beaumont's competitive strengths and weaknesses in the world economy and then taking aggressive action to capitalize on the strengths and overcome the weaknesses. B. Legislative Advocacy - working closely with Jefferson County, The Port of Beaumont, Drainage District #6, the Jefferson County Navigation District, BISD, other municipalities in the region, and other State and Federal elected officials to secure major funding assistance and to enact or change laws to increase the strategic competitiveness of the local/regional economy. C. Leveraging and Public/Private Partnerships - using the limited resources available to the City government, such as grants, development incentives, infrastructure, land, and staff to attract private sector investments which will create or retain jobs and/or increase the tax base. D. Develop and Communicate a Vision of the Future - the City's elected officials and staff must motivate the community to set its sights on the goal of becoming a first- class medium-sized city with a quality of life capable of attracting new private investment and population. The City will serve in a leadership and cooperative role in the following areas, participating actively and lending whatever support is needed to other members of the economic development network: A. Promotion; assisting the Chamber of Commerce, the Convention and Visitors Bureau, BUILD, Inc./Beaumont Main Street, Entergy, and other promotional groups in marketing' Beaumont as a business location, tourist, destination, etc. B. Business Attraction: working cooperatively with the Chamber/Economic Development Council in attracting new industry. Policy 1.2 The City's Commitment The City will commit the assets it has available--staff, incentives, land, taxing authority, infrastructure, tax- exempt bonding authority, and access to State and Federal grants--to the local and regional economic development efforts. The City will also strive for excellence in conducting its basic responsibilities of providing public services and infrastructure, recognizing that an efficient, competent and responsive city government is one of the prerequisites for economic growth of a community. Allocation of resources for construction of new or the repair or extension of existing city infrastructure and new or revised city services will be implemented on the basis of need; however, the impact of such actions on the economic development of the City as a whole will be considered of overriding importance when deciding where to allocate the City's resources among areas which are of equal need. Policy 1.3 Public Return on Investment The City will examine the potential return on the public's investment when determining where and how its limited resources will be committed. Return on public investment will be measured in terms of jobs created, jobs retained, and broadening of the tax base. OBJECTIVE NO. 2 ENCOURAGE A CLIMATE WHICH FACILITATES BUSINESS GROWTH AND SUSTAIN ABILITY Policy 2.1 The City ,of Beaumont recognizes that the degree of cooperation and support of local government plays a major role in business location and expansion decisions. The City resolves io improve both its efficiency and effectiveness in providing assistance and services to business. Policy 2.2 The City of Beaumont will be committed to improving the quality of life for current and future residents. In recognition of the connection between economic development, the qualify of life or livability of a city, and the development of a favorable sense of place among residents and non-residents alike, the City supports the inclusion of "quality of life" and "environmental quality" considerations in making planning and development decisions. Visual community appearance considerations in the city's planning and development efforts are to be considered important economic development actions which will improve Beaumont's ability to attract new businesses and employment opportunities. In realization of the fact that investing in the overall improvement in the quality of life or livability of the City is not a goal which can be achieved overnight, the City will concentrate its resources on the cleanup and rehabilitation of selected neighborhoods and on the development and implementation of urban design plans for selected open space, street corridor, and city entrance or gateway areas. OBJECTIVE NO 3: ATTRACT NEW BUSINESSES AND INDUSTRIES TO THE BEAUMONT AREA Policy 3.1 The City will work with the Chamber of Commerce and other economic development groups in a team effort to bring new businesses and industries to the Beaumont area. Policy 3.2 Efforts to attract new business and industry will be targeted on industries whose locational needs are consistent with the Beaumont area's locational attributes. 4 Policy 3.3 Continue to promote the Beaumont area's resources and quality of life factors through the efforts of the Beaumont Convention and Visitors Bureau. OBJECTIVE NO 4: RETAIN AND EXPAND EXISTING BUSINESSES AND INDUSTRIES Policy 4.1 The City of Beaumont Recognizes that existing businesses and industries are the community's most important economic resources and will support the efforts of existing businesses to expand and improve operations. Policy 4.2 An "outreach" program to foster open lines of communication between the city government and existing businesses and industries will continue. OBJECTIVE NO 5: STIMULATE THE CREATION OF NEW BUSINESSES Policy 5.1 Continue the City's Small Business Revolving Loan Fund which provides financing assistance for new businesses having difficulty in obtaining conventional financing. Policy 5.2 Continue work with the Small Business Development Center at Lamar University, which assists start up businesses and processes applications for the City's Small Business Revolving Loan Fund. OBJECTIVE NO. 6 IMPROVE THE COMPETITIVE ADVANTAGES OF THE BEAUMONT AREA ECONOMY Policy 6.1 The City of Beaumont will assume a role of partnership with local business and industry in competing with producers in other regions, states and countries. This means city actions involving taxes, infrastructure, regulations and development incentives will focus on making it easier, more efficient and more advantageous for doing business in Beaumont. Policy 6.2 Expand the scope of Beaumont's market area by capitalizing on its role as a regional center of trade, professional services, entertainment, distribution, and medical services. 5 i B. Identification of the Area's Financing Froblems A review of Beaumont's capital market and discussions with local small business persons indicate the local capital market has the following characteristics. 1. Beaumont banks typically follow conservative policies and practices regarding allocation of deposits for lending purposes. While this is not unique to Beaumont or the region, the adverse effect of the local and statewide economy has even further reduced the availability of the banks capital in Beaumont. Beaumont banks are looking for additional outside capital projects as a cushion for their loans. 2. There is reluctance to provide financing to younger or higher risk companies or to companies located in blighted or depressed areas of the community. 3. There is a shortage of long term reasonably priced commercial financing available to small businesses located in Beaumont. 4. Local banks appear to be reluctant to make loans smaller than $75,000.00 5. There is a lack of capital for minority businesses. The Revolving Loan Fund (RLF) will serve a critical function in the City's economic development program by providing assistance in financing small business that will provide jobs primarily for persons of low and moderate income, the unemployed, and the underemployed, and projects which will diversify and strengthen Beaumont's economic base. Specific Objectives of the Revolving Loan Fund: The Revolving Loan Fund will promote economic development by: 1. Creating New Employment Opportunities: The Revolving Loan Fund will be utilized to assist in expansion or creation of small business enterprises, owned or operated by minorities, women, or the economically disadvantaged. 2. Increasing Private Financing Availability: Revolving loan fund monies will be used to leverage private financing for small business, availability 6 I of financing for small. business enterprises owned or operated by minorities, women or the economically disadvantaged and to provide incentives to the financial institutions to make loans to small businesses. C. Targeting Criteria The Revolving Loan Fund will target small businesses which can best assist the City in achieving economic development objectives. The order or priority will be: I 1. Small businesses which will create the greatest number of jobs available to the unemployed, underemployed, or low or moderate income persons at the least cost to the Revolving Loan Fund; 2. Small businesses which are owned and operated by minorities, women, or the economically disadvantaged; 3. Small businesses that are located within Beaumont's Community Development and Housing Neighborhood Strategy Areas. D. Standards for the Revolving Loan Fund Portfolios To ensure the effectiveness of the Revolving Loan Fund as an economic development tool, the following standards will serve as guidelines for Revolving Loan Fund participation: 1. It is the objective of the Revolving Loan Fund to leverage each dollar three to four times through participation with private sector lending institutions, the SBA and other government loan programs and private investors. For each$10,000 of total investment, one job will be generated. The Revolving Loan Fund will leverage two private sector dollars for every one RFL dollar at a minimum. 2. Revolving Loan Fund monies will be available to finance the expansion and start-up needs of small businesses. Financing will be available for fixed assets (plant and equipment) and for working capital. The Revolving Loan fund will give priority to the businesses that create the maximum number of new jobs. 7 i All Revolving Loan Fund applicants will be screened for potential use of vacant facilities located in blighted areas of the community. 2. Other economic`development objectives and standards include the following: The Revolving Loan Fund borrower will be required to have a 10% equity in the project. Minorities and females will be encouraged to participate in the Revolving Loan fund. To prevent displacement of existing capital, all applicants must have written evidence of the need for the RLF funds. E. Financing Policies: The Revolving Loan Fund will include the following goals: 1. The Revolving Loan Fund loans are expected to range between $10,000 and$100,000. 2. No more than 20% of the total SBRLF contributed capital shall be loaned to any one borrower during any one time period. 3. Terms and Conditions of the Loans The expected amortization period for Revolving Loan Fund loans will be as follows: Working capital loans: Negotiated within normal commercial financing range Machinery and Equipment: Based upon the useful life of equipment financed Land and Building: 15 - 25 years 4. Interest Rates: Interest rates for all Revolving Loan Fund loans will be variable depending on the needs and financial condition of the applicant. Interest rate floors and ceiling will be established. The minimum interest rate will be four percent. 8 5. Special Financing Techniques: Revolving Loan Fund staff and administration will employ flexible financing techniques designed to meet the needs of the borrowers and to maximize the effectiveness of'the Revolving Loan Fund program. The special financing techniques that may be utilized include: Lower than market rates. Extended amortization period for loans. Moratoriums on loan payments for a specified period of time. 6. Collateral and Equity requirements: Fixed asset financing will be secured by the fixed assets financed with other assets included if required. Collateral for working capital loans will include inventory, accounts receivable, fixed assets, cash and personal guarantees. The Revolving Loan Fund will mandate the contribution of equity by the borrower, requiring not less than 10%. 7. Restructuring Loans: The Revolving Loan Fund will not be involved in restructuring loans or in refinancing projects. 8. Use of repaid recaptured Revolving Loan Fund interest and principal funds: Repayments of interest and principal will be used for additional loans. Revolving Loan Fund administrative staff will be paid by the City of Beaumont or Community Development Block Grant Funds. Origination fees and other fees earned by the Revolving Loan Fund will be used in the administration of the loan program. These administrative costs will be exclusive to the loan program. 9. Participation with other loan programs: To accomplish the stated goals of the Revolving Loan Fund, participation on loans with the following financial institutions is anticipated: • Banks throughout the City. • Small Business Administration. • Farmer's Home Administration. • SBA Certified Development Corporation (504's). • SBA Small Business Investment Corporation (MESBIC). 9 • Savings and Loan Associations. • Local equity capital funds. F. Related Activities: ` 1. Loan Packaging and Referral Service: The Revolving Loan Fund loans will be packaged by the staff in cooperation with the loan officer and staff of the participating financial organization. Those applicants who do not qualify for Revolving Loan Fund loans but are viable applicants for other financing assistance will be referred to the local office of the Small Business Administration, the Southeast Texas Economic Development Foundation (A SBA 504), and other commercial banks or savings and loans in the community. 2. Linking Jobs to the Long-Term Unemployed: Should the borrowers need assistance in recruiting the long-term unemployed and low-income persons, the company will be referred to agencies capable of providing assistance. Those agencies include: • Texas Workforce Center • Local Employment Agencies • Advertisement in Local Newspapers 10 I II. Administrative Element of the Plan F. Loan Administration Board The Mayor and City Council establishes citizen advisory boards, committees and commissions and appoints citizens within the community to serve on these various committees by approval of City Council. A Loan Administration Board will be formed with the membership as follows: 1. Members will be drawn from local financial institutions. 2. Other members will be appointed from the Small Business Development Center at Lamar University. 3. One member will be appointed representing the City of Beaumont. 4. The remaining members will be appointed from small and minority businesses or community organizations. Provisions will be made to assure strong representation among women and minorities. At least one member with financing experience must be present for each loan decision. Board members will be appointed to two year terms, which will be staggered to assure continuity on the board. The board will include members from both the public and private sectors. B. Staff The City's Finance Department, Cash Management Division, will provide support staff to the Revolving Loan Fund. The Cash Management staff has experience in analysis of business operations and financial statements and substantial billing and collection experience. The RLF staff will work closely with the particular commercial lending officers of the private financial institution(s) involved in the leveraging of each loan. The loan packages will be prepared to provide adequate loan security and allow maximum operating flexibility to the borrowers. C. Conflict of Interest 2. RLF funds shall not be available to a business entity if the owner of such entity or any owner of an interest in such entity is related by blood, marriage, law or business arrangement to an employee of the City of Beaumont or any member of the City Council, or a member of the SBRLF Loan Advisory Board unless the person(s) affected first discloses in writing to the Loan Advisory Board the potential benefit and the Loan 11 I Advisory Board determines that the benefit involved is not so substantial as to affect the integrity of the Board's decision process. 3. An officer, employee or' board member of the SBRLF shall not solicit or accept, directly or indirectly, any gift, gratuity, favor, entertainment or any other thing of monetary value for himself or for another person, from any person or organization seeking to obtain a loan. 4. Former Loan Advisory Board members and/or officers are ineligible to apply for or receive loan funds for a period of one year from the date of termination of his/her service. D. Loan Selection and Approval Process 2. Marketing The Finance Department will have a coordinative managerial role in the areas of capital formation and supporting the existing network of economic development groups active in the area. The staff will also continue its ongoing contacts with the SBA and financial institutions. Presentations will be made to the Chamber of Commerce, Minority Business Development Organizations and other potential sources of applicants. I Screening Potential applicants for the RLF will be screened by the staff at the Small Business Development Center (SBDC) at Lamar University and participating financial institutions. Preliminary screening by the (SBDC) will include, but will not be limited to the following: • Eligibility criteria • Ownership and organizational structure • Potential for job creation • Funding requirements If the preliminary screening process indicates that the potential applicant is appropriate for the RLF, the applicant will be invited to make full application. The RLF staff and the Small Business Development Center will provide technical assistance to help applicants with the preparation of necessary documents. Applicants that are ineligible will be referred to 12 I other sources which may,be appropriate including the SBA, the local 504 Corporation or other programs which may fit the needs of the applicant. 3. Applications At this phase of the process, the following information may be requested from the applicant and his/her financial institution: • Application Form • Summary description of business and the project being financed • Financial Statement(3 years) • Projection(3 years) Assumption(2 years existing) New Company(3 years) Profit and Loss Statements; Balance Sheets; Cash Flow Analysis • Personal Financial Statements • Cost Summary • Listing of Collateral • Commitment Letter • Appraisal (Financing Real Estate) • Jobs Form • Resume on Principals • Business Plans New (detailed description of the business to include the market, competition, location, management, personnel, and purpose of loan) Existing (one page document describing plans to grow or expand) • Certification of Cost — Architectural estimates; equipment vendor quotes; construction cost estimates 4. Evaluations Once all materials requested from the applicant have been submitted, an analysis of the loan request will occur. • Staff assembles the information into a complete package and submits to the Loan Advisory Board for review. A decision is based upon factors including, but not limited to: • the ability of the applicant to repay the loan, 13 I • the applicant's managerial capabilities, • the long term retention of jobs that will be provided. 5. Considerations All loans shall be presented to the Loan Advisory Board for consideration. Applicants will be afforded an opportunity to address the Board and to answer questions. 6. Loan Closing Once final approval has been authorized by the board, staff will assist in preparation of loan closing documents in conjunction with the financial institution, including necessary deeds of trust, liens, mortgage instruments and loan agreements. 7. Disbursement Prior to closing, a schedule of loan disbursements will have been negotiated. 8. Monitoring Monitoring of the implementation of the project will begin after the initial disbursement. Continuing technical assistance will be provided as needed by RLF staff. The Grant's Administration Division will provide assistance with environmental impact and Davis-Bacon wage requirement issues. E. Loan Servicing The loan will be serviced in house by RLF staff who will institute a portfolio management system which monitors each loan on an ongoing basis for timely payment. A servicing agreement may be established with an outside agency to service the loans for the city, if cost effective, where funds will be returned to the Revolving Loan Fund by the private financial institutions on at least a quarterly basis. If a default appears eminent, the staff of the RLF will work with the financial institution to avert such an occurrence. When default cannot be averted, the staff will commence foreclosure proceedings as mandated by State Law. 14 i F. Administrative Costs Administrative costs will be provided by city funds or Community Development Block Grant funds. The City will allocate funds from the interest paid to the RLF and program fees if such funding sources become necessary. G. Recapitalization Strategy Capitalization of the RLF will be accomplished through program income funds from the CDBG program. H. Other Requirements 1. Compliance with Civil Rights Laws: Applicants for RLF assistance will be required to pledge not to discriminate against employment applicants. They will be required to sign an affidavit to that effect at the loan closing. Any proven instance of discrimination proven against the loan applicant shall be grounds for calling the loan. Compliance will be monitored on an annual basis. Active loans will be reviewed at least annually. Borrowers will be required to submit personnel data concerning the status of jobs which were created under the RLF, including pay scales, sex, and ethnicity. 2. Environmental Impact: Staff will consider the environmental impact of all proposed projects. (See Environmental Review Record Appendix III.) 3. Access for the Handicapped: All buildings involved in the proposed project must be made accessible for persons with impaired mobility. 4. Insurance: Key man insurance, flood hazard insurance, liability insurance, or other types may be required of the applicant. 5. Davis-Bacon: Construction financed in whole or in part by the RLF will meet the requirement of the Davis-Bacon Act, as amended (40 U.S.C. 276a-5). 15 i 6. Relocation: The location of loan projects will be located within the city limits of Beaumont. The City of Beaumont assures that loans will be recalled if the project and/or business activity move from the area. Businesses relocating jobs from another labor area are not eligible borrowers. 16 i PART V Approval Expired January 11, 1947 ASSURANCES The applicant hereby assures and certifies that it will comply with the regulations, policies, guidelines and re- quirements, including Executive Order 12372, LIMB Circu- 10. It will complyy will, the requirements of Title 11 nod Title lars No. A-21, A-87, A-102, and A-110 as they relate to 111 of the Ilniform Belocation Assistance and Heal the application, acceptance and use of Federal funds for Property Acquinitions Act of 1970 (P.l.. 91-616) which this federally assisted project. Also, the Applicant gives provides for fnir and equitable treatment nl persons a displaced as o result of Federal and federally assisted ssurance and certifies with respect to the grant that: programs. 1. It possesses legal authority to apply for the grnnt, and to finance and construct the proposed facilities; that a 11. It will insure that the facilities under its ownership, resolution, motion or similar nction has been duly lease or supervison which shall be utilized in the adopted or passed as an official act of the applicnnt's accomplishment of the project are not listed on the governing body, authorizing the filing of the application, Environmental Protectinn Agency's (FPA) List of Including all understandings end assurances contained Violating Facilities and that' it will notify the Federal therein, and directing and authorizing the person �rantor agency of the receept of any communication from identified as the official representative of the applicant t I Director of the EPA Office of Environmental Review to act in connection with the application and to provide indicating that a facility to be utilized in the project such additional information as may be required. is tinder consideration for listing by the EPA. 2. It will give the sponsoring agency and the Comptroller 12. It will comply will% the flood insurance purchase reouire- General through any authorized representative access to ments of Section 102(n) of the Flood Disn+ter Protection and the right to exnmine all records, books,papers, or Act of 1973, Puhlic Law 93-234, 87 Stat. 975, approved documents related to the grant. December 31, 1976. Section 102(x) requires, on and 3. it will comply with all requirements imposed by FDA after fllnrch 2, 1975, the purchase of flood insurance is concerning special requirements of law, program require- communities where such insurance is available as a merits, and other administrative re�t itiremenis approved condition for the receipt of any Federal financial in accordance with OMB Circular A-102. assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary 4. The project will be properly and efficiently administered, of the Department of (lousing and Urban Deyelorment operated and maintained. as an area having special flood hazards. The phrase 5. It will establish safeguards to prohibit employees from "Federal financial assistance" includes any form of using their positions for a puTose that is or gives the loan, grant, guaranty, insurance payment, rebate, sub- appearance of being motivated by a desire for private si<iy, disaster assistance loon or grant, or any other gain fnr themselves or others, particularly those with form of direct or.indirect Federal assistance. whom they have family, business, or other ties. 13. it will assist FDA in its compliance with Section i05 of 6. it will comply with the provisions of the Hatch Act the National Historic Preservation Act of 1966 as which limit the political activity of employees. amended (16 U.S.C. •170), Executive Order 11593, and 7. it will comply with the minimum wage and maximum hours the Archeological and Historic Preservation Act of 1966 provisions of the Federal Fnir Labor Standards Act, as (16 U.S.C. •169a-I et seq.) by (a) consulting with the they apply to hospital and educational institution State Historic Preservation Officer on the conduct. of employees of State and local governments. investigntions, as necessary, to identify propertes 8. It will comply with Title VI of the Civil Ri i,ts Act of listed in or ell ible for inclusion in the National Refuter P Y g of Ilistoric Paces that are subject to adverse eifects 1964 (P.L. 88-352) and in accordance with Title VI of (see 36 CFR Part 800.8) by the activity, and notifying that Act, no person in the United States shall, on the i;DA of the existence of any such properties, and by rround of race, color, or national origin, be excluded (h) complyin with all requirements established 1,y om participation in, be denied the benefits of, or be EDA to avoi5 or mitigate adverse effects upon such otherwise subjected to discrimination under any program properties. or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectunte this agreement. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant, this assurance shall obligate the Appli- 11 the project involves the ncquisition or development of land cant, or in the cnse of any transfer of such property, or the acquisition, construction, rehabilitation, alteration, any trnnsferee, for the period during which the real expansion or improvement of a fncility, the Applicant further property or structure is used for n purpose or for assures and certifies that: another purpose involving the provision of similar 14. it will cause work on the projrvi to be commenced services or benefits. within a rrasonnhle time oiler receipt of notifirntion 9. It will comply with Title Vi of the Civil Rights Act from FDA indicating that funds have been approved and of 1964 (42 USC 2000d) prohibiting, employment di"- that Lite project will be prosecuted to comp%etion with crimination where (1) the rrimnry purpose of n grant is reasonable. diligence. to provide employment or (2) discrirninalor� employment 15. It will rnniply with the 1,rnvi..inns n(: Fxrculive t�r:ier practices will result in unerluul trrnunrnt O persons who 11988, rrluting to Ilnnr pinin manngrmrnt; r.lecut"'! are or Should he benefiting from the grunt-nided activity. Order 11296, relating to rvahtatron of !L,od iia_anis; It will romPly with the civil right laws listed below. F.xerutive Order 11^-ON, ,intuiq to me r,rr,rnlion. The nppliration of these laws is described and explained control and abnt,•nirnt ,I wntrr pollution: Executive in 1',UA's Civil Itighls Guidelines. (_)nler I luot) rrlarinr to protrcuon of wrtlnnds, 31u 13 a. Section 112 of Public Law 92-65 (12 U.S.C. 3121). (:1'I1 309-15(a), misting to exposure of ,fir proirct to 1'rnhibits sex discrimination in nssistonre provided undue risk of flood. under the Public Works and Fconon,ic Ucyrlopuirrit Act of 1965, ns amended. IG. It will not .lispo•:r of nr -m-umber its title nr other iater- rsts in the siir .n d f.iriliiir ,fnrin the • rrot, ,f b. Section 51)1 of the Ifeliabilitalinn Art of 1073 (2(i I"ederal iuterr t or i,hilr the Co.,•rnmrnt holds ;onjs, U.S.C. 794). Prohibits -lisrriniruation or,.iinst the whichever is the Imig•r. hnndicnp,rI in any pror,nn or activity receiving 17. (:nnstntctiun (in anreil in , hot• n art nr,s Federal financial assistance. l invidrd under [ it" 1\ ,'f the I'ui•iic R'nrk. iin,i t.crnonie e. Age Uiscrmimation Art of l9>75 (12 U.S.C. 6102). t)rvelnroirnt Art � I Iii, 5, os .ioirniJrd, -ill .-t ril Prohibits nn the basis of ;ire in any r, nirrmrnts (,l the 1),, ti -llacon \rt, .i< .imrn,e i ( t0 Pro Pram or activity rrceiving Frderal ar;si ,sore. tl. C. ^,66-2-6a_.,). f f`{ ED-S40 (S-6S) 1�, I Approval Expires January 31. 1987 ASSURANCES - Continued 18. It will have sufficient funds available to mret the non- 20. It will provide and maintain rampetrnt .raJ a,ie�uo[e Federal share of the coat for conetruction projects, architoctural engineering supervieton and inspection at 5ufficient funds will be ovallabla when construction is the construction ,ite to insure that the . r7lpc td work completed to assure effective operation and maintenance ronforms with the approved plans and �pcctficmtion3; of the facility for the purposes constructed. [lint it will furnish progress reports and such other 19. (t will obtain approval by EDA of the final working information as EDA may require. drawings and specifications before the project is 21. It will operate and maintain the facility in accordance advertised or placed on the market for bidding; that it with the minimum stnndnrds a'may be r,nutred or pre- will construct the project, or cause it to be constructed, scribed by the nppiicnble Federal, State and local to fine) completion in accordance with the application agencies for the maintenance and operation of such and approved plans and specifications; that it will facilities. submit to EDA for prior approval changes that alter the costs of the project, use of space, or functional layout; 22• it will require the facility to be drriened to cr­ioiv -1;h that it will not enter into a construction cantract(s) Inc the "American Standard Specifications 'or '.I aking the pro))'ect or undertake other activities until the condi- fluildings and Fnrilities Acrr.s-'ible tn, ano t'sahle ;-v_ , tions of the construction grant program(s) have been met, the Physically 11 andirap p ed." N11mher A-i l'-I-1961, its modified (:I (-Fft 10 -17-703). 'the applicant will be responsible for conducting inspections to insure compliance with these specifications by the contractor. 17 I Approval Expires .raau&r7 31, 1987 Part VI Section B Environmental Information For All Projects Item 1. Are any facilities under your ownership, lease or supervision to be utilized in the accomplishment of this project, either listed or under consideration for listing on the Environmental Agency's List of Violating_Facilities? ❑Yes ®No t For Adjustment Implementation Projects N/A I Item 2. (a) Provide a flood plain map as EXHIBIT VI-B2 in accord with Item 3(b)(iii), regardless of whether an Environmental j Impact Statement has been or must be prepared. (b) Is the project safe from flooding? []Yes F] No (c) Is the flood insurance available? (❑Yes ❑No (d) Has flood insurance ever been purchased? Q Yes F7 No FOR ADJUSTMENT IMPLEMENTATION GRANTS ONLY (Omit if previously submitted) Item 3. (a) Has a Federal, State or Local Environmental Impact Statement or Analysis been prepared involving this property or its site? ❑Yes ❑No ' Q Copy attached as EXHIBIT VI-B3 (b) If "NO," provide the information requested in Instructions as EXHIBIT VI-B3 Item 4. (a)The State Historic Preservation Officer(SHPO).has been provided a detailed project description and has been requested to submit comments to the appropriate EDA Regional Office on 02/25/87 (date) (b) Attach a copy of material submitted to SHP0 and any comments received from SHPO as EXHIBIT VI-B4. (c) If a building is involved in the project, is it over 50 years old? ❑Yes �]No ; Item 5. is the project site(s) located within or adjacent to any of the following areas? Check appropriate box for every item of the following checklist: YES NO UNKNOWN YES NO UNKNOWN I (1) ❑ ❑ Q Industrial (14) ❑ ❑ ❑ Estuary (Z) Q ❑ ❑ Commercial (IS) ❑ ❑ ❑ Wetlands (3) ❑ ❑ ❑ Residential (16) ❑ ❑ ❑ Flood plain i (4) ❑ ❑ ❑ Agricultural (11) ❑ ❑ ❑ Wilderness(designatedor proposed under Me Wilderness (5) ❑ ❑ Q Mining, Quarring Act) (6) ❑ ❑ ❑ Forests (18) ❑ ❑ ❑ Wild or Scenic river(proeosed or I designated under the Wild and I (1) ❑ ❑ ❑ Recreational Scenic Rivers Act) (8) E ❑ ❑ Parks (19) ❑ ❑ (D ,iistoncal, Archeolcs,cal S:!es (Listed an the *tal,^nal PeZ,sler (9) ❑ ❑ [] liospitals 't ll!s!,r,c Places or Nh,c.) be eligible for l,s!:ng) (10) ❑ ❑ ❑ Schools (L0) ❑ ❑ ❑ l:ntical liibitats e^c,ngere^/ !hrealened species y ' (11) ❑ ❑ ❑ Aquiler Recharge Area t21) ❑ {� LJ 't;�n-�l;�ur�;ent ,:.ea !�r (12) ❑ ❑ ❑ Sleep Slopes i,r CJ3n;y (13) ❑ L, l7 Wildlife Refuge ( Z) ❑ r— $e s,t. ro_ ,,o tt.S51 13 C City of Beaumont � c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DAT E: November 18, 2003 AGENDA MEMO DATE: November 14, 2003 REQUESTED ACTION: Council consider the purchase of copiers through the State of Texas Building and Procurement Commission contract for various City departments. RECOMMENDATION Administration recommends the purchase of four(4)Canon Image Runner 5000 copiers from Ikon Office Solutions for$8,053 each through the State of Texas Building and Procurement Commission contract for use in Cash Management and three(3)Public Health Department offices. BACKGROUND The State of Texas Building and Procurement Commission contracts are in compliance with state bidding statutes. The program allows cities to participate in purchasing goods and services at contracted prices offered to the State. By participating with the State, cities can reduce the number of bids processed as well as take advantage of volume discounts. The Canon Image Runner 5000 is a digital copier that produces fifty (50) copies per minute. It includes highly useful features such as an automatic document feeder, finisher/stapler, automatic duplexing, reduction/enlargement capabilities, and has a 4,100 sheet paper capacity. These features will fulfill the copying needs of Cash Management and the Public Health Department offices receiving these copiers. BUDGETARY IMPACT Funds are available in the Capital Reserve Fund. PREVIOUS ACTION On October 14, 2003 City Council approved the purchase of four(4) Canon NP6545 copiers from I Purchase of four(4)copiers November 14,2003 Page 2 Ikon Office Solutions for $8,000 each through the Texas Local Government Purchasing Cooperative's BuyBoard. The City received notice November 7,2003 that the Canon NP6545 had been discontinued by the manufacturer and was no longer available. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director,Finance Officer, and Public Health Director.