HomeMy WebLinkAboutORD 89-69 ORDINANCE NO.
ENTITLED AN ORDINANCE REFERRED TO AS THE
"ANNUAL APPROPRIATION ORDINANCE" ADOPTING A
BUDGET FOR THE ENSUING FISCAL PERIOD BEGINNING
OCTOBER 1, 1989 AND ENDING SEPTEMBER 30, 1990 IN
ACCORDANCE WITH THE CHARTER OF THE CITY OF
BEAUMONT; APPORTIONING THE FUNDS OF THE CITY OF
BEAUMONT; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH AND PROVIDING
FOR SEVERABILITY.
WHEREAS, the City Manager of the City of Beaumont submitted to the City
Council a budget estimate for the revenues of said City and expenses of conducting
the affairs thereof for the ensuing fiscal year beginning October 1, 1989 and ending
September 30, 1990 ; and,
WHEREAS, after notices and public hearings held in accordance with the
requirements of the Charter of the City of Beaumont, the City Council is of the opinion
that the budget, as attached hereto as Exhibit "A", should be adopted;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY OF BEAUMONT:
Section 1.
That the budget attached hereto as Exhibit "A" and made a part hereof for all
purposes is hereby adopted and approved. Exhibit "A" is hereby adopted and
approved as the budget of all the correct expenses as well as the fixed charges of the
City for the fiscal period beginning the 1st day of October, 1989, and ending the 30th
day of September,1990, and the several amounts stated in Exhibit "A" as proposed
expenditures shall be and become appropriated to the several objects and purposes
therein named. Notices given, as required for the adoption of said budget, are hereby
ratified.
Section 2.
That there is hereby appropriated out of the General Fund the sum of
$45,825,310.
Section 3.
That there is hereby appropriated out of the Water Utilities Fund the sum of
$18,043,410.
Section 4.
That there is hereby appropriated out of the Sanitation Fund the sum of
$6,743,550.
Section 5.
That there is hereby appropriated out of the Hotel/Motel Tax Fund the sum of
$881,267.
Section 6.
That there is hereby appropriated out of the Municipal Transit Fund the sum of
$1,490,400 for the purpose of operating expenses.
Section 7.
That there is hereby appropriated out of the Urban Mass Transit Administration
Fund the sum of $22,015.
Section 8.
That there is hereby appropriated out of the Street Maintenance Fund the sum
of $1,600,000.
Section 9.
That there is hereby appropriated out of the State Health Grant Fund the sum of
$171,450.
Section 10.
That there is hereby appropriated out of the S.T.E.P. Fund the sum of $22,300.
Section 11.
That there is hereby appropriated out of the Transportation Grants Fund the sum
of $55,200.
Section 12.
That there is hereby appropriated out of the Tax Increment Financing Fund the
sum of $90,000.
Section 13.
That there is hereby appropriated out of the W.I.C. Program Fund the sum of
$282,660.
Section 14.
That there is hereby appropriated out of the Community Development Block
Grant Fund the sum of $2,827,150.
Section 15.
That there is hereby appropriated out of the Emergency Shelter Grant Fund the
sum of $24,000.
Section 16.
That there is hereby appropriated out of the Small Business Loan Fund the sum
of $300,000.
Section 17.
That there is hereby appropriated out of the Rental Rehab Fund the sum of
$283,000.
Section 18.
That there is hereby appropriated out of the Murl's Grant Fund the sum of
$9,650.
Section 19.
That there is hereby appropriated out of the HUD Section 108 Loan Fund the
sum of $75,240.
Section 20.
That there is hereby appropriated out of the Confiscated Goods Fund the sum
of $160,000.
r
Section 21.
That there is hereby appropriated out of the Debt Service Fund the sum of
$6,996,500 for the purpose of paying the accrued interests on bonds and redeeming
same as they mature.
Section 22.
That there is hereby appropriated out of the Fire Training Grounds Fund the sum
of $268,130.
Section 23.
That there is hereby appropriated out of the Street System Improvement Fund
the sum of $500,000.
Section 24.
That there is hereby appropriated out of the Drainage System Improvement Fund
the sum of $412,000.
Section 25.
That there is hereby appropriated out of the Water Utilities Improvement Fund the
sum of $8,810,000.
Section 26.
That there is hereby appropriated out of the Training Center Improvement Fund
the sum of $50,000.
Section 27.
That there is hereby appropriated out of the Automated Sanitation System Fund
the sum of $120,000.
Section 28.
That there is hereby appropriated out of the Capital Reserve Fund the sum of
$2,929.030.
Section 29.
That there is hereby appropriated out of the Fleet Maintenance Fund the sum of
$2,347,900.
Section 30.
That there is hereby appropriated out of the Insurance Fund the sum of
$6,495,000.
Section 31.
That there is hereby appropriated out of the Adopt-A-Cop Trust Fund the sum
of $9,679.
Section 32.
That there is hereby appropriated out of the Community Donations Trust Fund
the sum of $9,528.
Section 33.
That there is hereby appropriated out of the Retired Employee Insurance Trust
Fund the sum of $240,000.
Section 34.
That there is hereby appropriated out of the Julie Rogers Trust Fund the sum of
$11,293.
Section 35.
That there is hereby appropriated out of the Tyrrell Historical Trust Fund the sum
of $40,204.
Section 36.
That there is hereby appropriated out of the Expendable Trust Fund the sum of
$15,500.
Section 37.
That there is hereby appropriated out of the Library Trust Fund the sum of
$23,964.
Section 38.
That there is hereby appropriated out of the Library Endowment Trust Fund the
sum of $4,020.
Section 39.
That there is hereby appropriated out of the Historical Fire Museum Trust Fund
the sum of $17,831.
Section 40.
That there is hereby appropriated out of the Tyrrell Park Renovation Trust Fund
the sum of $6,413.
Section 41.
That there is hereby appropriated out of the Community Foundation Trust Fund
the sum of $20,604.
Section 42.
That there is hereby appropriated out of the Liability Insurance Trust Fund the
sum of $250,000.
Section 43.
That the City Manager is hereby authorized to transfer budgeted funds from one
line-item to another line item within any department provided the transaction is not an
interfund transfer.
Section 44.
That if any section, subsection, sentence, clause or phrase of this ordinance or
the application of same to a particular set of persons or circumstances should for any
reason be held to be invalid, such invalidity shall in no ways affect the remaining
portions of this ordinance, and to such end the provisions of this ordinance are
declared to be severable.
Section 45.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19 day
of September , 1989.
* Mayor
0
C17Y OF BEA UMONT, TEXAS
ANNUAL BUDGET
FISCAL YEAR 1989-1990
ANNUAL BUDGET
CITY OF BEAUMONT, TEXAS
OCTOBER 1, 1989 - SEPTEMBER 30, 1990
CITY COUNCIL
Maurice Meyers, Mayor
Bob Lee, Mayor Pro-Tem
Andrew P. Cokinos, At Large
Lulu L. Smith, Ward I Michael Brumley, Ward II
Audwin Samuel, Ward III David W. Moore, Ward IV
Ray A. Riley, City Manager
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Beaumont,
Texas
For the Fiscal Year Beginning
October 1 , 1988
*t�4-Gr I
President Executive Director
The Government-Finance Officers Association of the United states and Canada (GFOA) presented an
Award for Distinguished Budget Presentation to the City of Beaumont for its annual budget for the fiscal
year beginning October 1, 1988.
In order to receive this award, a governmental unit must publish a budget document that meets program
criteria as a policy document, as an operations guide, as a financial plan and as a communications
medium.
The award is valid for a period of one year only. We believe our current budget continues to conform
to program requirements, and we are submitting it to GFOA to determine its eligibility.
City of Beaumont
P.O. Box 3827
Beaumont, Texas 77704
(409)880-3708
Office of the
City Manager
August 8, 1989
TO: Honorable Mayor and
Members of City Council
SUBJECT: Fiscal Year 1989 - 1990 Budget
In accordance with the provisions of the Charter for the City of Beaumont, I am submitting the
budget for the period October 1, 1989 to September 30, 1990.
Total appropriations proposed for fiscal year 1990 are $108,730,898. The effective level of
expenditures, excluding interfund transfers and reserve for contingencies is $90,914,000. This is
an increase of $3,508,000 or 4% over the previous year.
Appropriations for personnel costs including wages and benefits are $43,716,000 or 40% of the
total budget. Operating expenditures for supplies, materials, utilities, maintenance and other
services are $39,181,000 or 36% of the total. Capital outlay for the acquisition and purchase of
major items of equipment is $3,072,000 or 3%. Appropriations for capital improvements are
$11,542,000 or 11% of the budget while total debt service payments for 1990 are budgeted at
$11,220,000 or 10% of total appropriations.
Included in the appropriations for personnel are normal merit increases; however, these increases
are proposed to be in compliance with a revised compensation plan which is included in the
preliminary budget. For grades 1 through 12, a standard hourly step increase is proposed for each
grade. Merit increases will range from approximately 3.6% in the lower salary ranges to 2.5%
in the higher ranges. Previously 2.5% was the standard rate of increase. Salary scales for exempt
employees retain the low and high limits from the existing plan, but ten overlapping grades were
revised to seven.
The proposed ad valorem tax rate for fiscal year 1990 is $.54 per $100 assessed valuation. Of this
rate, which is the same as the prior year, $31068 is allocated for general operations, $.2208 for
debt service and $.00852 for drainage improvements.
GENERAL FUND
The proposed General Fund budget is based on revenues of $45.3 million, an increase of $2.6
million over estimated revenues for fiscal year 1989. However, $770,000 is derived from
convention facility fees and transfers from other funds and a one time increase in the General
Mayor and City Council
Page 2
August 8, 1989
Fund Property Tax allocation of $500,000 which is normally distributed to the Insurance Liability
Trust Fund. These amounts do not represent an actual increase in a source of revenue.
The major sources of revenues in the General Fund are Sales and Use Tax (36%), Gross Receipts
Taxes (19%), Property Taxes (19%) and Industrial Payments (15%).
Revenues derived from these sources comprise 89% of all revenues in the General Fund.
Including $500,000 from an available fund balance of $2.9 million, appropriations in the General
Fund for fiscal year 1990 will total $45.8 million which represents an overall increase of 1%
increase over the previous year. The unappropriated fund balance at year end with an
appropriated contingency reserve of $100,000 will be $2.5 million. Approximately 48% of total
expenditures authorized in the General Fund is for police and fire protection, and 18% is for
public works and transportation, including street maintenance and storm drainage. Expenditures
for general governmental activities which include such functions as general administrative services,
personnel, finance, building management, and other centralized services are 14% of the total.
Appropriations for health, environmental controls, recreation and cultural activities are 17% with
3% allocated to non-departmental expenditures including transfers to other funds and a reserve
for contingency.
PERSONNEL
Total full time positions at the end of fiscal year 1989 were 1,224. This total includes 10 civilian
dispatcher positions, one grant funded position, and six temporary/contract positions working full
time. However, during the budget process, all vacant and administrative positions were reviewed
to determine the impact on operations if the positions were eliminated. As a result of this review,
20 positions were eliminated, resulting in savings of approximately $650,000 and a final count of
1,204 authorized positions.
CAPITAL 11"ROVENCENTS
The Street Reconstruction and Maintenance Program which was begun in 1989 with the initial
appropriation of$1.6 million will continue in fiscal year 1990. New revenues, anticipated in 1990,
will provide for an additional appropriations of$1.6 million. More than $400,000 from dedicated
tax revenue and interest will be appropriated in the Drainage Improvement Fund and $500,000
will be appropriated in the Transportation Improvement Program from interest revenue. These
funds will be designated for specific projects by the City Council at a later date.
Also included in capital improvements for fiscal year 1990 are $392,000 for critical building
repairs.
Mayor and City Council
Page 3
August 8, 1989
WATER FUND
In the Water Utility Fund, appropriations for fiscal year 1990 are $18 million, including $4.8
million appropriated for capital projects. Total resources available in the fund were $19.5 million,
leaving a balance of over $1 million. Revenues are projected at $14.9 million, an increase of 5%
over last year. This amount reflects the proposed 5% rate increase which is needed to pay debt
service on projects that are mandated by the Environmental Protection Agency. This rate is
approximately 15% less than that projected in a rate study presented to Council in the prior year.
Direct costs for operating the water utility system will be $7.4 million which is 41% of total
appropriations. These appropriations are for wages and benefits, supplies and materials,
maintenance and services. Non-operating expenses related to system improvements, debt service
and interfund transfers are $11 million of the Water Fund budget. Adequate ratios of debt
service costs to revenues have been maintained.
OTHER FUNDS
Appropriations in the Transit Fund for the operations of the Municipal Transit System are $1.5
million for fiscal year 1990. Revenues from fare boxes are expected to be $330,000, an increase
of 3% for the year. A federal grant will offset more than one-half the operating costs this year
requiring a transfer of only $429,600 from the General Fund.
The 1990 general debt service requirements are $6,975,200 for principal and interest for general
obligation bonds, and certificates of participation and obligation. The $.2208 tax rate
apportionment for debt service is approximately the same as the prior year.
The Landfill Fund has been consolidated with the Sanitation Fund in the 1990 budget. Revenues
in the combined funds are anticipated to be $6,983,000. Expenditures are budgeted at the same
level. Personnel wages and benefits account for 31% of expenditures while operating costs, debt
service and capital outlay amount to 69% of the total.
Revenues in the Hotel-Motel Fund are anticipated to increase 2% in fiscal year 1990. Of the
estimated $878,000 revenue, it is recommended that $442,300 be allocated for continued support
of the Convention and Visitors' Bureau, $125,500 for support of the arts and $310,200 to the
General Fund for support of the Convention Facilities Operations, which is budgeted in the
General Fund this year.
The Fleet Replacement Fund has been renamed the Capital Reserve Fund in the preliminary
budget and will be used to account for the purchases of fleet, fixed assets and major building
Mayor and City Council
Page 4
August 8, 1989
repairs. A new Fleet Maintenance Fund will be created to account for the centralized fleet
maintenance activities. The Capital Reserve Fund includes appropriations of $2.9 million for
acquisition of fleet vehicles and equipment, fixed assets and major building improvements for all
departments. The appropriation represents a 25% increase over 1989. Receipts in the fund are
from rental charges to user departments and interest earned from investments of available funds.
The contributions in the Insurance Liability Fund in the past have exceeded the amount required
by the actuarial study; therefore, a contribution from property tax revenue for the 1990 fiscal year
will not be required. The balance in the fund is anticipated to be over $2 million at the end of
the 1990 fiscal year.
This proposed budget, addresses three key issues. First, the City must adopt an attitude of hviu
within its means. This simple concept means that current expenditures should not exceed current
revenues. Although this objective has not been totally met, this budget moves substantially in that
direction. Secondly, recognizing the limited amount of funds available, the City must preserve its
physical assets which represent a public investment worth hundreds of millions of dollars. The
proposed capital spending plan begins to address this need. And finally, the management plan
for the coming year will emphasize continued commitment to the City Council's policy of"Citizen
Friendly". The concept will be expanded to achieve not only a high level of customer satisfaction
with service but also to provide an internal process throughout each division of the organization
that reduces or eliminates barriers to providing effective service which are caused by outdated
policy, procedures or interpretation of ordinances.
Although the budget does not include any new operational programs, it is sufficient to provide
a satisfactory level of basic services and accomplish the primary objective of the municipal
organization.
Sincerely,
Ray Riley
City Manager
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TABLE OF CONTENTS
BUDGET SUMMARY
City of Beaumont Organizational Chart . .. . . . . . ... . .. . . . . . . . . . S1
FY 1990 Authorized Personnel . .. . .. . . . . .. . .. . .. . .. . . . . .. . . S2
All Funds Budget Summary By Fund . . .. . . . . . . . .. .. .. . . . ... . . S3
Property Tax Levies and Collections • •. •.. .. . .. . ... .. . .. ... . . S5
Assessed Value of Taxable Property . .. . . .. . .. . . . . .. . .. ... . .• S6
Dedication of Property Tax Rates •.• • .• • .• . .. . .. . .. . .. . .. . .. S6
GENERAL FUND
Summary of Resources& Uses 1
GeneralGovernment . .. . . . . . .. . .. . .. . . . . . . ... . .. . .. . .. .. 3
Central Services . .. . . .. . . . . .. . .. . .. . .. . .. . . . . .. . .. . .. . .. 11
Administrative Services . .. . .. . . . . .. . . . . .. • .. . .. . . . . .. . .. . . 17
Police. .. . ... .. . .. . .. . . . . .. . .. .. . . . . . .. . .. .. .. .. . . . . .. . 25
Fire . .. . . . . . ... . . .. . . .. . . . . .. . .. . .. . . . . .. ... . .. . . . . .. . 31
Public Safety . .. .. . .. . .. .. .. . . . ..... . .. .. . ... ... . .. . .. . 37
Health . . . ... .. . .. . .. . ... . . . .. . . . . .. . .. . ... .. . . .. .. . .. . 45
PublicWorks . .. . . . . . . .. . .. . . . .. .. . .. ... ... .. ... . .. . .. . 49
CommunityServices . . .. . . . . . . . . .. . .. . ... . . . .. . .. . .. . .. . . 57
Non-Departmental . . . . .. . 65
ENTERPRISE FUNDS
WaterFund . ... ... . ... .. . .. . . . . .. . .. . ..... . .. . ... .. . .. 67
Sanitation Fund . ... . . . . . . . . . . . . .. . .. . .. ... . .. . .. . .. . .. . . 79
SPECIAL REVENUE FUNDS
Hotel-Motel Fund. ... . .. . . . . ... . .. .. . .. . .. . ... ... .. . ... .. 88
Transit Fund . ... .. . . .. ... .. . .... . . .. . ... .. . .. . .. .... .. . 90
UMTA - Urban Mass Transportation Administration ... .. . . .. . . . .. 91
StreetMaintenance Fund .... . .. . . .. . .. .. .. . ... .. . .. ... . .. 92
State Health Grant Fund . .. 93
Misc. Public Safety Grants Fund 94
S.T.E.P. Program Fund ... . 95
Transporation Grants Fund . 96
Tax Increment Financing Fund . .. ..... .... ... .. . ... .. . . •. 97
W.I.C. Program Fund . .. . .. . .. . .. . ... .. . .. . .. . .. . .. . .. . 98
Community Development Block Grant Fund ... . .. . .. . .. .... .. . 100
Emergency Shelter Grant Fund ... .. .. . . ... .. . ... .. . .. . .. . .. 101
Small Business Loan Fund . .. . .. . . . . .. . ..... . ..... . .. . .. . . 102
Rental Rehab Fund . ... . .. . ... .. . . .. ... .. . .. . . . . .. .... ... 103
MURL'S Grant Fund ... .. . 104
HUD Section 108 Loan Fund 105
Confiscated Goods Fund . . . 106
Fire Training Fund . .... . . . . . . . .. . . . . . . . .. . .. . . . . .. . .. . . . . 107
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TABLE OF CONTENTS
INTERNAL SERVICE FUNDS
Capital Reserve Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Fleet Maintenance Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
InsuranceFund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
TRUST FUNDS
Adopt-A-Cop Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Community Donations Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Retired Employee Insurance Trust Fund . . . . . . . . . . . . . . . . . . . . . . 115
Julie Rogers Trust Fund • • • • • • . . . . . . . . . . . . . . . . . . . . . . . . • • • • 116
Tyrrell Historical Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Expendable Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Library Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Library Endowment Trust Fund , , , , , , , , , , , , , , , , , , , , , , , , , , , , , 120
Historical Fire Museum Trust Fund 121
Community Foundation Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Tyrrell Park Renovation Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Liability Insurance Trust Fund 124
DEBT SERVICE
Summary of Resources and Uses . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Schedule of Current Debt Service Requirements , , , , , , , , , , , , , , , , 126
Summary of Total Bonded Indebtedness , , , , , , , , , , , , , , , , , , , , , , 127
Debt Service to Maturity- Debt Service Fund . . . . . . . . . . . . . . . . . . 128
Debt Service to Maturity-Water Fund . . . . . . . . . . . . . . . . . . . . . . . 129
Debt Service to Maturity- Sanitation Fund, , , , , , , , , , , , , , , , , , , , , 130
Debt Service to Maturity- Capital Reserve Fund , , , , , , , , , , , , , , , , 131
CAPITAL IMPROVEMENTS
1990 Capital Budget Summary 133
Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
MISCELLANEOUS
Authorized Personnel Summary 137
Compensation Plan . , , , , . , 154
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
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FY 1990 CITY OF BEAUMONT ORGANIZATIONAL CHART
Citizens o Beaumont
MAYORICOUNCIL
F7
LEGAL CITY CLERK
Legal City Clerk
Claims Administration Municipal Court
OFFICE OF THE
CITY MANAGER
ADMINISTRATIVE CENTRAL
SERVICES SERVICES
Finance Employee Relations
Building Management Fleet Management
Purchasing&Property Communications
Management Airport
Housing Services
POLICE FIRE PUBLIC SAFETY HEALTH
Administration Administration Staff Services Health Services
Field Operations Suppression EMS W.I.C. Program
Criminal Investigations Building Codes
Animal Control
Sanitarian
Fire Training
I
PUBLIC WORKS COMMUNITY SERVICEE WATER pResidentiTal TION
Planning Parks Administration
Engineering Recreation Customer Service Brush
Streets&Drainage Convention Facilities Distribution Disposal
Transportation Convention&Tourism Production
Libraries Sewer Maintenance
Reclamation
S1
AUTHORIZED PERSONNEL SUMMARY
BY FUND AND DEPARTMENT
FUND FY 1990 FY 1989 FY 1988
General 944 951 937.5
Water 153 153 152
Sanitation 64 64 70
Fire Training 0 1 1
Fleet 23 23 23
Insurance 0 5.5 5.5
Hotel/Motel 4 4 4
W.I.C. 9 g 7
C.D.B.G. 7 13.5 13
Total 1204 1224 1213
DEPARTMENT FY 1990 FY 1989 FY 1988
General Government 34 37 37
Central Services 40 41 36
Administrative Services 84 87.5 93
Police 272 273 260
Fire 223 223 224
Public Safety 58 58 57
Health 40 40 34
Public Works 151 159.5 163
Community Services 85 88 87
Water Utilities 153 153 152
Sanitation 64 64 70
Total 1204 1224 1213
S2
ALL FUND BUDGET SUMMARY BY FUND
FY 1990 FY 1989 FY 1988
BUDGET ESTIMATE ACTUAL
BEGINNING BALANCE 14,296,747 17,183,890 15,067,852
CURRENT RESOURCES
General Fund 45,343,467 42,770,480 43,218,449
Debt Service Fund 6,975,200 6,651,630 7,602,118
Capital Improvemei t Funds 9,892,000 3,145,630 27,160,870
Water Fund 14,904,890 16,350,430 13,390,779
Sanitation Fund 6,983,400 4,126,000 3,209,398
Convention Facilities Fund 0 1,473,440 1,438,575
Landfill Fund 0 2,238,370 2,173,922
Marina Fund 0 58,150 25,900
Fire Training Ground Fund 243,000 232,000 199,106
Capital Reserve Fund 2,557,750 4,430,790 4,372,754
Fleet Maintenance Fund 2,347,900 0 0
Telephone Fund 0 323,000 79,640
Insurance Fund 7,142,150 6,325,290 6,108,387
Transit Fund 1,493,200 1,453,970 1,437,467
Street Maintenance Fund 1,700,000 1,600,000 801,889
C.D.B.G. Fund 2,827,150 4,738,377 1,589,461
W.I.C. Fund 282,660 259,460 232,820
Misc. Special Revnue Funds 2,022,265 4,155,870 2,714,389
Misc. Trust Funds 518,950 1,065,080 1,303,047
Total current resources 105,233,982 101,397,967 117,058,971
Total available resources 119,530,729 118,581,857 132,126,823
APPROPRIATIONS
General Fund 45,825,310 45,265,490 42,647,100
Debt Service Fund 6,996,500 7,017,710 7,169,683
Capital Improvement Funds 9,892,000 3,145,630 27,160,870
Water Fund 18,043,410 14,642,050 13,551,120
Sanitation Fund 6,743,550 3,997,840 3,816,968
Convention Facilities Fund 0 1,452,290 1,451,718
Landfill Fund 0 2,636,580 2,546,185
Marina Fund 0 73,288 332,469
Fire Training Ground Fund 268,130 228,870 425,456
Capital Reserve Fund 2,929,030 4,760,970 3,929,415
Fleet Maintenance Fund 2,347,900 0 0
Telephone Fund 0 402,640 0
Insurance Fund - 6,495,000 7,383,570 5,786,309
Transit Fund 1,490,400 1,514,780 1,785,950
Street Maintenance Fund 1,600,000 1,600,000 801,889
C.D.B.G. Fund 2,827,150 4,738,377 1,589,461
W.I.C. Fund 282,660 259,460 232,820
Misc. Special Revenue Funds 2,094,122 4,719,235 1,408,277
Misc. Trust Funds 649,036 446,330 307,243
Total Appropriations 108,484,198 104,285,110 114,942,933
Ending Balance 11,046,531 14,296,747 17,183,890
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PROPERTY TAX LEVIES AND COLLECTIONS
TEN YEAR ANALYSIS
Ratio of Total
Fiscal Municipal Total Tax Collections To
Year Levy Collections (1) Current Tax Levy
1979 - 80 $13,616,110 $13,321,816 97.8
1980 - 81 14,956,830 14,824,506 99.1 %
1981 - 82 17,394,052 16,936,427 97.4
1982 - 83 17,939,102 17,736,111 98.8
1983 - 84 19,213,753 18,778,101 97.7
1984 - 85 20,189,503 19,868,145 98.4
1985 - 86 19,782,318 19,414,019 98.1
1986 - 87 19,795,866 19,445,183 98.2
1987 - 88 18,744,311 18,332,534 97.8
1988 - 89 14,778,606 14,742,673 (2) 99.8
(1) Excludes penalty and interest
(2)Total collection through June 30, 1989
S5
ASSESSED VALUE AND ESTIMATED ACUTAL VALUE OF TAXABLE PROPERTY
TEN YEAR ANALYSIS
Personal
Fiscal Real Property Property Assessed Estimated Assessment
Year Assessed Value Assessed Value Value Actual Value Ratio
1979 - 80 $571,215,590 $156,918,660 $728,134,250 $1,213,557,083 60%
1980 - 81 625,647,980 174,182,430 799,830,410 1,333,050,767 60%
1981 - 82 1,211,371,445 341,668,869 1,553,040,314 1,553,040,314 100%
1982 - 83 1,865,666,640 526,213,668 2,391,880,308 2,391,880,308 100%
1983 - 84 1,972,717,781 556,407,579 2,529,125,360 2,529,125,360 100°
1984 - 85 2,065,943,887 521,571,122 2,587,515,009 2,587,515,009 100%
1985 - 86 2,360,281,120 506,721,475 2,867,002,595 2,867,002,595 100%
1986 - 87 2,313,749,530 555,216,530 2,868,966,060 2,868,966,060 100%
1987 - 88 2,173,838,570 542,728,170 2,716,566,740 2,716,566,740 100%
1988 - 89 2,187,316,870 549,461,990 2,736,778,860 2,736,778,860 100%
1989 - 90 N/A N/A 2,759,044,690 2,759,044,690 100%
DEDICATION OF PROPERTY TAX RATES
TEN YEAR ANALYSIS
Liability Capital
Fiscal General Debt Insurance Projects Total
Year Fund Service Trust Funds Tax Rate
1979 - 80 1.33000 0.54000 -- __ $1.87
1980 - 81 1.33000 0.54000 -- __ 1.87
1981 - 82 0.79000 0.33000 -- -- 1.12
1982 - 83 0.51000 0.24000 -- -- 0.75
1983 - 84 0.51000 0.25000 -- -- 0.76
1984 - 85 0.51000 0.27000 -- -- 0.78
1985 - 86 0.46460 0.22540 -- -- 0.69
1986 - 87 0.44620 0.22540 0.0184 -- 0.69
1987 - 88 0.43050 0.23143 0.0194 0.00867 0.69
1988 - 89 0.29220 0.22000 0.0192 0.00860 0.54
1989 - 90 0.31068 0.22080 0 0.00852 0.54
S6
m
Z
m
a
r
C
Z
v
i
SUMMARY OF RESOURCES AND USES
GENERAL FUND
FY 1990 FY 1989 FY 1988
BUDGET ESTIMATE ACTUAL
BEGINNING BALANCE 2,878,630 5,373,640 4,802,291
CURRENT RESOURCES
Property taxes 8,757,110 8,207,950 11,998,540
Gross receipts tax 8,504,180 7,725,720 7,434,738
Sales and use tax 16,331,690 15,788,770 12,949,512
Industrial payments 6,660,600 6,613,710 6,628,189
License and permits 456,560 442,620 399,632
Charges for services 1,099,840 1,138,890 1,071,042
Fines and forfeits 1,524,450 1,498,590 995,418
Recreational activities 190,460 181,250 181,492
Community facilities 460,000 1,340 33,265
Intergovernmental 22,200 26,040 23,709
Interest earnings 325,000 325,000 276,111
Miscellaneous 612,410 641,740 359,266
Transfer in - Hotel/Motel 308,967 122,860 120,900
Transfer in -T.I.F.F. Fund 90,000 0 0
Other financing sources 0 56,000 16,520
Recovery 0 0 730,115
Total current resources 45,343,467 42,770,480 43,218,449
Total resources available 48,222,097 48,144,120 48,020,740
APPROPRIATIONS
General Government 1,754,700 1,973,020 1,739,233
Central Services 935,800 632,850 510,564
Administrative Services 3,488,400 3,608,510 3,695,346
Police 12,514,200 11,643,710 10,938,823
Fire 9,436,350 9,097,450 8,452,135
Public Safety 2,347,750 2,260,980 2,065,914
Health 1,112,200 1,037,700 903,552
Public Works 8,357,050 7,763,600 7,445,707
Community Services 4,280,010 3,467,370 3,229,528
Non-Departmental 1,598,850 3,780,300 3,666,298
Total appropriations 45,825,310 45,265,490 42,647,100
ENDING BALANCE 2,396,787 2,878,630 5,373,640
1
GENERAL GOVERNMENT
DEPARTMENTAL ORGANIZATIONAL CHART
GENERAL GOVERNMENT
MAYOR/COUNCIL
CITY ATTORNEY CITY MANAGER CITY CLERK
- Legislation & Policy -Policy Implementation - Official Records Management
- Contract Review - Economic Development - City Elections
- Municipal Court Prosecution - Employee& Public
-Claims Administration Communications
-Agenda Preparation
MUNICIPAL COURT
- Municipal Court Support
-Warrants&Collections
3
DEPARTMENTAL NARRATIVE
The Department of General Government includes the City Council, the Offices of the City Manager, City Attorney
and City Clerk.
The Mayor and City Council members are the elected representatives of the City. They are charged with the
formulation of public policy and are responsible for appointing the City Manager, City Attorney, City Clerk and
Chief Magistrate. The City Manager's office implements Council directives and policies, administers the fiscal
affairs, manages city operations and coordinates the public relations and communication activities.
The City Attorney and staff provide legal counsel and representation for the City. Services provided by this
Department include preparation and review of ordinances, resolutions, contracts, deeds, liens and other legal
documents. Formal and informal opinions are given on questions of law pertaining to City operations. The
Legal Department is responsible for prosecuting cases in Municipal Court and representing the City in eminent
domain proceedings, damage suits, injunction suits, injury claims, arbitration and other litigations.
Representation is also provided in hearings conducted by federal and state agencies. The Department furnishes
a variety of legal services relating to tax enforcement, zoning and land use regulations, traffic and parking
control, utility rates, railroads, bond sales and other matters requiring legislative action or involving interpretation
and application of law. Additionally, the Legal Department administers the City's self-insurance program for
general liability and fleet liability.
The City Clerk's office maintains the City's official legislative and contractual records. The City Clerk serves as
the Clerk of Municipal Court, conducts all city elections, processes bid advertisements and other notices for
publication, receives competitive bids and records minutes of City Council meetings and bid opening sessions.
The Municipal Court provides the City of Beaumont with control over the enforcement of certain misdemeanor
criminal laws within its boundaries and is responsible for processing and adjudicating all Class C Misdemeanor
cases filed under the Texas Penal Code, Texas Uniform Traffic Act and ordinances of the City of Beaumont.
GOALS
o Defend or prosecute all litigation in which the City or officials of the City are parties, and to handle efficiently
all legal affairs of the City.
o Improve the use of legal resources to assist in controlling City risk and cost of operation associated with
liability matters.
o Assist in promulgating better enforcement processes of City ordinances and in collecting fines when
regulations are violated.
o Coordinate with the collections activity in assuring maximum collection for damages to city-owned property.
o Provide responsive assistance to citizens in answer to queries of City government.
o Enhance procedures for collection of official documents.
o Obtain two additional workstations consisting of a CRT, cash drawer and printer, and additional cashier in
order to better serve the public.
o Implement the notice of outstanding Warrant Letter mailing on a monthly basis.
o Allow at least four more Deputy Court Clerks to attend the 24-hour training session offered by the Municipal
4
DEPARTMENTAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 1,348,000 1,363,960 1,211,158
Supplies 46,550 50,460 45,679
Services 399,150 567,370 472,729
Capital outlay 0 11,230 10,186
Other expenditures (39,000) (5,000) (519)
Total appropriations 1,754,700 1,988,020 1,739,233
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
City Council 286,400 311,950 291,794
City Manager 397,250 652,530 544,165
Legal 364,450 357,080 306,992
City Clerk 170,150 169,410 154,079
Municipal Court 536,450 482,050 442,203
Total 1,754,700 1,973,020 1,739,233
AUTHORIZED POSITIONS• 34 35.5 35.5
EXPENDITURE BY CATEGORY
57.7%
;.;iij$?:A ,:�::j stir
r;'r'= 22.6%
17.1% : $`::>:.:
2.6%
Salaries ■ Benefits ■ Suppiles E Services
5
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT - CITY COUNCIL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 75,450 74,980 74,811
Retirement costs 3,400 3,810 3,049
Insurance costs 4,350 3,560 3,146
Personnel costs 83,200 82,350 81,006
Office supplies 2,500 2,500 3,985
Postage 1,500 1,500 1,700
Educational materials 300 200 0
Sundry supplies 900 900 177
Supplies 5,200 51100 5,862
Telephone basic charges 0 0 746
Telephone long distance charge 2,500 2,500 1,475
Telephone equipment charges 0 0 673
Copier charges 51000 11,000 4,686
Printing costs 500 1,450 182
Professional services 95,000 112,000 110,000
Communications maintenance 100 100 0
Travel expenses 16,000 14,000 19,662
Educational reimbursement 500 0 0
Seminars&conferences 4,000 4,000 2,630
Dues&subscriptions 25,500 25,500 24,126
Special services 43,000 43,050 36,130
Hospitality services 5,900 5,900 4,616
Services 198,000 219,500 204,926
Fixed assets 0 5,000 0
Capital outlay 0 5,000 0
Total appropriations 286,400 311,950
291,794
AUTHORIZED POSITIONS 1 1 1
6
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT - CITY MANAGER
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 226,400 320,660 292,416
Retirement costs 37,850 63,090 44,656
Insurance costs 24,700 30,650 23,783
Personnel costs 288,950 414,400 360,855
Office supplies 6,000 8,350 4,971
Postage 2,500 2,050 1,373
Office equipment 1,000 900 0
Office furniture 1,900 1,530 393
Educational materials 750 790 155
Sundry supplies 850 320 52
Supplies 13,000 13,940 6,944
Telephone basic charges 0 0 2,480
Telephone long distance charge 11900 2,450 2,196
Telephone equipment charges 0 17,550 3,716
Copier charges 2,500 2,840 1,795
Fleet charges 0 6,400 0
Printing costs 1,000 2,930 263
Professional services 40,000 106,000 65,000
Advertising costs 0 500 0
Equipment maintenance 500 470 101
Travel expenses 20,000 31,500 28,026
Educational reimbursement 1,400 1,400 0
Seminars&conferences 2,500 5,830 2,515
Dues&subscriptions 5,000 6,970 2,838
Special services 10,000 20,000 57,970
Hospitality services 5,000 51100 3,562
Mileage reimbursement 500 1,150 142
Employee awards&banquets 5,000 12,200 3,237
Services 95,300 223,290 173,841
Fixed assets 0 900 2,525
Capital outlay 0 900 2,525
Total appropriations 397,250 652,530 544,165
AUTHORIZED POSITIONS 6 8 8
7
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT - LEGAL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 295,150 255,650 223,623
Retirement costs 49,400 49,020 31,087
Insurance costs 33,200 26,910 19,482
Personnel costs 377,750 331,580 274,192
Office supplies 1,800 1,130 1,360
Postage 500 850 386
Office furniture 0 0 878
Fuel&lube 0 0 21
Educational materials 12,000 12,000 10,731
Supplies 14,300 13,980 13,376
Telephone basic charges 0 0 1,046
Telephone long distance charge 350 650 558
Telephone equipment charges 0 5,020 1,313
Copier charges 1,500 1,500 2,012
Professional services 500 500 363
Equipment maintenance 500 500 239
Travel expenses 3,500 4,070 3,991
Educational reimbursement 750 250 0
Seminars&conferences 2,300 1,480 2,810
Dues&subscriptions 2,000 1,350 1,684
Special services 0 0 70
Services 11,400 15,320 14,086
Fixed assets 0 1,200 5,338
Capital outlay 0 1,200 5,338
Reimbursements-interdepartmental (39,000) 0 0
Reimbursements-capital project 0 (5,000) 0
Other expenditures (8§,000) (5,000) 0
Total appropriations 364,450 357,080 306,992
AUTHORIZED POSITIONS 8 7.5 7.5
8
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT - CITY CLERK
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 76,000 72,620 67,181
Retirement costs 12,950 12,580 9,409
Insurance costs 12,100 10,470 8,149
Personnel costs 101,050 95,670 84,739
Office supplies 1,600 2,500 3,328
Postage 300 550 372
Office equipment 1,000 1,500
5,661
Office furniture 1,200 2,300 908
Small tools 100 300 368
Educational materials 300 500 195
Supplies 4,500 7,650 10,832
Telephone basic charges 0 0 782
Telephone long distance charge 200 300 61
Telephone equipment charges 0 10,030 985
Professional services 0 0 3,633
Advertising costs 20,000 12,000 17,477
Equipment maintenance 4,000 2,300 1,372
Travel expenses 2,200 2,000 1,520
Educational reimbursement 0 300 0
Seminars&conferences 1,250 1,000 590
Dues&subscriptions 450 300 321
Special services 6,500 6,060 29,963
Election charges 30,000 30,000 0
Services 64,600 64,290 56,704
Fixed assets 0 1,800 2,323
Capital outlay 0 1,800 2,323
Reimbursements interdepartmental 0 0 (519)
Other expenditures 0 0 (519)
Total appropriations 170,150 169,410 154,079
AUTHORIZED POSITIONS 3 3 3
9
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT- MUNICIPAL COURT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 366,300 328,260 323,727
Retirement costs 62,450 56,490 42,977
Insurance costs 68,300 55,210 43,662
Personnel costs 497,050 439,960 410,366
Office supplies 3,000 3,000 3,469
Postage 4,200 4,200 4,015
Office equipment 0 600
798
Office furniture 0 100 0
Educational materials 850 870 (108)
Computer supplies 1,500 1,020 491
Supplies 9,550 9,790 8,665
Telephone basic charges 0 0 2,040
Telephone long distance charge 200 300 212
Telephone equipment charges 0 0 1,969
Printing costs 7,000 7,500 6,786
Professional services 10,050 10,050 0
Equipment maintenance 2,800 2,300 2,591
Travel expenses 2,400 1,950 1,692
Seminars&conferences 150 500 193
Dues&subscriptions 150 230 143
Special services 7,100 7,140 7,546
Services 29,850 29,970 23,172
Fixed assets 0 2,330 0
Capital outlay 0 2,330 0
Total appropriations 536,450 482,050 442,203
AUTHORIZED POSITIONS 16 16 16
10
CENTRAL SERVICES
DEPARTMENTAL ORGANIZATIONAL CHART
CENTRAL SERVICES
EMPLOYEE L Y
O EE R
ELATI
ON
S
F EE
- Recruitment&Screening - Fleet Administration
- Employee Benefits - Maintenance Operations
- Affirmative Action - Fleet Replacement
- Risk Management
AIRPORT COMMUNICATIONS
- Fixed Base Operations - Radio Shop
- System
INTERNAL SERVICE FUND
11
DEPARTMENTAL NARRATIVE
Central Services includes the Fleet Management Department and the Office of Employee Relations.
Contained within the Fleet Management Department is fleet maintenance for approximately 750 pieces of
vehicles and equipment and responsibility for the Communications Division and Municipal Airport. The
Communications Division includes all of the maintenance of the two-way radios, paging systems and the internal
telephone system.
The Municipal Airport provides general aviation services for the community.
The Office of Employee Relations functions as a staff support service to other City departments. The office
provides personnel services, benefits, employee and risk management activities. More specifically, this office
is responsible for obtaining qualified applicants and employees to fill various job vacancies; administering the
City's employee benefits program while developing and implementing cost containment methods; minimizing
the City's liability exposure by providing safety and defensive driving programs as well as identifying potential
areas of liability and making recommendations for improvements.
The Director of Central Services serves as the City's Affirmative Action Officer and MBE Compliance Officer.
GOALS
o Replace the underground gas storage tanks at Streets& Drainage and install a new fuel monitoring system
at Streets & Drainage and at the Fleet yard by September 1990.
o Enhance career advancement of employees through increased use of a minimum of two in-house training
workshops.
o Re-evaluate the current employee health benefits system and make modifications that will provide both
adequate health care and controls necessary to hold costs at the current level against a projected 23%
increase.
o Implement a new cash flow program to help reduce the cost of our worker's compensation insurance by
5%.
o Continue to maintain a strong, actuarially sound liability trust fund.
o Develop and implement an automated system for easy, quick retrieval of personnel data by September 1,
1990.
12
DEPARTMENTAL EXPENDITURE SUMMARY
CENTRAL SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 648,450 426,070 365,008
Supplies 69,700 69,740 24,869
Services 387,650 121,540 116,811
Capital outlay 0 15,500 3,876
Other expenditures (170,000) 0 0
Total appropriations 935,800 632,850 510,564
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Airport 80,350 165,590 77,783
Employee Relations 407,250 467,260 432,781
Communications 448,200 259,400 0
Total 935,800 892,250 510,564
AUTHORIZED POSITIONS 17 15 10
"Presented here for comparative purposes only. Included in the Capital Reserve Fund total for FY 1989.
EXPENDITURES BY CATEGORY
44.2%
14.4%
6.
0
35.1%
❑ Salaries ■ Benefits ■ Supplies EM Services
13
DIVISIONAL EXPENDITURE SUMMARY
CENTRAL SERVICES - AIRPORT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 0 33,500 725
Retirement costs 0 450 0
Insurance costs 0 1,200 20
Personnel costs 0 35,150 745
Office supplies 100 800 0
Postage 50 40 0
Small tools 0 3,000 581
Fuel&lube 0 35,900 1,297
Parts&supplies 2,000 0 0
Wearing apparel 0 200 0
Refreshments 0 250 0
Sundry supplies 0 2,300 0
Supplies 2,150 42,490 1,878
Telephone basic charges 0 40 646
Telephone long distance charge 0 40 108
Telephone equipment charges 0 40 42
Electricity charges 12,000 11,150 10,560
Water&sewer charges 500 500 725
Trash collection charges 0 400 0
Professional services 500 600 0
Building maintenance 3,500 4,000 (228)
Vehicular maintenance 0 700 0
Lease&rent 0 2,000 0
Special services 61,700 66,300 63,307
Mileage reimbursement 0 180 0
Services 78,200 85,950 75,160
Fixed assets 0 2,000 0
Capital outlay 0 2,000 0
Total appropriations 80,350 165,590 77,783
AUTHORIZED POSITIONS 0 0 0
14
DIVISIONAL EXPENDITURE SUMMARY
CENTRAL SERVICES - EMPLOYEE RELATIONS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 352,600 305,040 294,545
Retirement costs 59,450 50,990 39,770
Insurance costs 48,700 34,890 29,948
Personnel costs 460,750 390,920 364,263
Office supplies 12,000 12,360 14,062
Postage 2,500 3,460 2,128
Office equipment 1,250 2,750 696
Office furniture 1,000 370 337
Small tools 0 50 0
Educational materials 14,300 4,760 4,173
Computer supplies 2,900 3,500 1,595
Supplies 33,950 27,250 22,991
Telephone basic charges 0 0 2,231
Telephone long distance charges 1,800 2,200 2,591
Telephone equipment charges 0 0 2,060
Copier charges 5,500 4,490 4,911
Printing costs 1,200 2,075 0
Professional services 40,000 0 3,386
Advertising costs 7,000 11,460 7,644
Equipment maintenance 250 250 0
Travel expenses 7,300 3,395 5,163
Educational reimbursement 1,550 1,410 870
Seminars&conferences 4,350 2,780 3,301
Dues&subscriptions 5,100 7,030 9,494
Special services 500 500 0
Employee Wellness 8,000 0 0
Services 82,550 35,590 41,651
Fixed assets 0 13,500 3,876
Capital outlay 0 13,500 3,876
Reimbursements-interdepartmental (170,000) 0 0
Other expenditures (170,000) 0 0
Total appropriations 407,250 467,260 432,781
AUTHORIZED POSITIONS 12 10 10
15
DIVISIONAL EXPENDITURE SUMMARY
CENTRAL SERVICES - COMMUNICATIONS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 136,600 144,580 0
Retirement costs 22,950 26,390 0
Insurance costs 28,150 22,330 0
Personnel costs 187,700 193,300 0
Office supplies 500 500 0
Small tools 1,900 2,300 0
Fuel&lube 900 1,200 0
Electronic materials 30,000 45,000 0
Cleaning supplies 100 100 0
Educational materials 200 500 0
Supplies 33,600 49,600 0
Telephone charges 188,100 100 0
Electricity charges 4,000 4,000 0
Gas charges 1,500 1,500 0
Insurance&claims 0 800
Building maintenance 1,000 11000 0
Vehicular maintenance 1,000 500 0
Equipment maintenance 1,500 800 0
Travel expenses 1,500 500 0
Educational reimbursement 300 300 0
Seminars&conferences 2,500 500 0
Dues&subscriptions 500 500 0
Special services 25,000 0 0
Services 226,900 10,500 0
Fixed assets 0 6,000 0
Capital outlay 0 6,000 0
Total appropriations 448,200 259,400 0
AUTHORIZED POSITIONS 5 5 0
Presented here for comparative purposes only. Included in the Capital Reserve Fund for FY 1989.
16
ADMINISTRATIVE SERVICES
DEPARTMENTAL ORGANIZATIONAL CHART
ADMINISTRATIVE SERVICES
FINANCE L PURCHASING & PROPERTY
MANAGEMENT
-Accounting - Purchasing
- Cash Management - Postal Service
- Internal Audit - Real Property Acquisition
- Budget and Disposal
- Leases
Contract Administration
..........
...........
.... ..... ... .
...........
BUILDING G MAI
NTENAN
CE
MANAGEMENT EM
ENT
INFORMATION
ATI
O j�
SYSTEMS
S EM
S
- Maintenance Operations - Information Systems - Housing Rehabilitation
- Electrical & Mechanical - Micro Computer Support - Rental Rehabilitation
- Renovation &Construction -Affordable Housing
Projects - Fair Housing Office
SPECIAL REVENUE FUND
17
DEPARTMENTAL NARRATIVE
The Administrative Services Department is responsible for the centralized management and control of the City's
finances as well as for providing major staff support to other City departments through its financial, data
processing, purchasing, building maintenance and grant administration services. The Department also directs
the CDBG funded activities of the City's Housing Services Division.
The Department's financial services include accounting, cash and debt management, collections, budgeting
auditing, financial reporting and grant administration.
The Purchasing and Property Management Division provides support services including procurement of all
commodities and services, contract administration, disposal of surplus goods and property, acquisition and
management of City leases and surplus property, and mail service.
The Building Management Division is responsible for maintaining the City's buildings, including the electrical,
heating, air conditioning and roofing systems as well as the general appearance of the facilities. It also provides
custodial service for City Hall. In addition to routine maintenance, the Division accommodates the needs for
emergency repairs, major renovations and special projects. This division also manages the building projects
identified in the capital replacement budget.
Management Information Systems provides centralized data processing, system design and technical support.
It also provides assistance for all City offices in the selection, installation and support for the City's
microcomputers and software.
GOALS
o Continue to improve the timeliness and accuracy of financial reporting.
o Complete the development and implementation of centralized, automated receivable system by March
1990.
o Provide an automated purchasing system by October 1, 1990.
o Implement the automated work order management system in Building Management by January 1990.
o Increase the number of citizens assisted through the City's housing programs.
o Approve at least 12 loans through the Small Business Revolving Loan Fund.
o Provide cost control and project management of six capital replacement projects.
o Expand the annual building maintenance and repair plan to a three year plan to provide future budget
estimates and priority of projects by April 1990.
18
DEPARTMENTAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 2,684,550 2,486,840 2,427,978
Supplies 181,200 161,000 229,292
Services 632,050 809,720 912,600
Capital outlay 0 228,650 126,155
Other expenditures (9,400) (77,700) (679)
Total appropriations 3,488,400 3,608,510 3,695,346
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Finance 1,090,400 1,222,220 1,248,100
Building Management 1,297,350 1,257,270 1,574,520
Purchasing & Property Management 573,700 368,630 264,392
Management Information Systems 526,950 760,390 608,334
Total 3,488,400 3,608,510 3,695,346
AUTHORIZED POSITIONS 77 74 80
EXPENDITURE BY CATEGORY
57.2%
18.1%
19.5%
5.2%
❑ Salaries ■ Benefits ■ Supplies E0 Services
19
DIVISIONAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES - FINANCE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 719,700 652,330 644,558
Retirement costs 121,200 112,870 90,423
Insurance costs 111,600 89,720 73,438
Personnel costs 952,500 854,920 808,419
Office supplies 15,000 17,070 10,620
Postage 11,700 6,750 3,953
Office equipment 1,000 1,510
1,872
Office furniture 500 620 3,146
Electronic materials 0 0 368
Cleaning supplies 0 50 6
Educational materials 600 1,400 1,099
Computer supplies 1,500 2,300 909
Sundry supplies 0 200 134
Supplies 30,300 29,900 22,107
Telephone basic charges 0 0 4,136
Telephone long distance charge 1,750 2,450 2,201
Telephone equipment charges 0 16,250 4,978
Copier charges 5,700 5,050 4,665
Printing costs 10,000 11,050 9,003
Professional services 11500 42,230 62,995
Advertising costs 0 200 0
Equipment maintenance 4,000 5,600 8,401
Lease&rent 0 0 1,115
Travel expenses 5,000 7,970 7,471
Educational reimbursement 750 750 1,180
Seminars&conferences 3,500 6,620 4,544
Dues&subscriptions 3,100 3,050 3,142
Special services 71,400 55,200 50,751
Hospitality services 800 880 484
Jefferson County Appraisal District 0 180,000 209,443
Mileage reimbursement 100 100 89
Services 107,600 337,400 374,598
Fixed assets 0 0 42,976
Capital outlay 0 0 42,976
Total appropriations 1,090,400 1,222,220 1,248,100
AUTHORIZED POSITIONS 28 26 27
20
DIVISIONAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES - BUILDING MANAGEMENT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 621,200 632,550 818,290
Retirement costs 100,350 110,570 117,679
Insurance costs 142,200 115,520 128,041
Personnel costs 863,750 858,640 1,064,010
Office supplies 1,500 2,700 3,185
Postage 100 100 (157)
Office equipment 300 100
166
Office furniture 300 680 44
Small tools 3,500 3,090 4,680
Fuel&lube 6,300 6,300 6,681
Parts&supplies 350 500 73
Building materials 70,350 40,500 62,167
Electronic materials 0 0 48,619
Wearing apparel 2,000 2,000 2,058
Cleaning supplies 6,300 6,300 13,158
Educational materials 50 50 20
Sundry supplies 2,000 2,000 1,407
Supplies 93,050 64,320 142,101
Telephone charges 250 250 14,564
Utility charges 149,100 150,600 167,661
Fleet charges 23,800 10,510 6,519
Printing costs 500 500 765
Professional services 6,000 15,510 16,055
Insurance&claims 0 0 12,516
Building maintenance 48,650 68,500 75,992
Vehicular maintenance 16,800 12,000 13,450
Equipment maintenance 17,000 5,000 17,753
Communications maintenance 0 6,500 0
Lease&rent 3,000 3,000 731
Travel expenses 500 11000 1,058
Educational reimbursement 800 700 350
Seminars&conferences 2,000 2,000 534
Dues&subscriptions 350 440 160
Special services 73,700 41,000 28,983
Mileage reimbursement 100 500 399
Services 342,550 318,010 357,490
Fixed assets 0 16,300 11,598
Capital outlay 0 16,300 11,598
Reimbursements interdepartmental (2,000) 0 (679)
Other expenditures (2,000) 0 (679)
Total appropriations 1,297,350 1,257,270 1,574,520
AUTHORIZED POSITIONS 25 25 35
21
DIVISIONAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES - PURCHASING & PROPERTY MANAGEMENT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 372,550 317,370 179,917
Retirement costs 61,250 48,560 25,069
Insurance costs 56,650 37,440 21,611
Personnel costs 490,450 403,370 226,597
Office supplies 5,000 6,570 4,974
Postage 3,500 7,050 3,295
Office equipment 200 150
872
Office furniture 150 980 1,014
Small tools 50 50 3
Fuel&lube 1,100 11000 1,007
Wearing apparel 100 100 27
Educational materials 150 600 612
Computer supplies 2,500 11500 2,031
Sundry supplies 150 100 146
Supplies 12,900 18,100 13,981
Telephone charges 11800 11500 3,323
Copier charges 5,600 6,300 2,305
Fleet charges 2,200 2,930 2,927
Printing costs 500 1,140 14
Professional services 1,000 1,660 3,142
Advertising costs 0 1,500 0
Insurance&claims 0 0 661
Vehicular maintenance 2,000 1,700 830
Equipment maintenance 3,000 1,600 647
Lease&rent 0 250 0
Travel expenses 600 2,250 1,958
Educational reimbursement 500 1,150 692
Seminars&conferences 1,500 1,750 2,885
Dues&subscriptions 350 930 711
Special services 58,000 0 0
Mileage reimbursement 700 200 41
Services 77,750 24,860 20,136
Fixed assets 0 0 3,678
Capital outlay 0 0 3,678
Reimbursements-interdepartment (7,400) 0 0
Reimbursements-capital project 0 (77,700) 0
Other expenditures (7,400) (77,700) 0
Total appropriations 573,700 368,630 264,392
AUTHORIZED POSITIONS 14 13 8
22
DIVISIONAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES - MANAGEMENT INFORMATION SYSTEMS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 288,800 285,260 269,344
Retirement costs 48,550 49,920 35,038
Insurance costs 40,500 34,730 24,570
Personnel costs 377,850 369,910 328,952
Office supplies 1,500 2,000 2,222
Postage 250 500 158
Office furniture 500 2,000 1,138
Educational materials 500 0 0
Computer supplies 42,200 44,180 47,575
Sundry supplies 0 0 10
Supplies 44,950 48,680 51,103
Telephone basic charges 0 0 1,434
Telephone long distance charge 600 1,200 694
Telephone equipment charges 0 0 1,818
Copier charges 800 600 440
Professional services 23,550 43,000 91,216
Equipment maintenance 65,000 65,200 44,486
Travel expenses 3,600 5,300 12,594
Educational reimbursement 1,600 1,800 499
Seminars&conferences 5,000 7,300 4,102
Dues&subscriptions 1,000 2,050 1,804
Special services 3,000 3,000 1,289
Services 104,150 129,450 160,376
Fixed assets 0 212,350 67,903
Capital outlay 0 212,350 67,903
Total appropriations 526,950 760,390 608,334
AUTHORIZED POSITIONS 10 10 10
23
POLICE
DEPARTMENTAL ORGANIZATIONAL CHART
POLICE
ADMINISTRATION FIELD OPERATIONS CRIMINAL INVESTIGATIONS
T-
- Planning & Research - Patrol - Criminal Investigations
- Management Information -Communications - Special Crimes-Juvenile
- Property&Asset Management -Special Crimes- Narcotics
- Internal Affairs &Vice
- Community Relations - Special Tactics& Response
- Crime Stoppers
25
DEPARTMENTAL NARRATIVE
The Beaumont Police Department's primary responsibility is to provide the City law enforcement and public
safety in a way that advances and preserves democratic values. While encompassing Federal, State and City
laws and regulations, the department is organized to respond to this mission in both a proactive as well as the
traditional reactive manner. The department seeks input from citizens and neighborhoods to further the
understanding of area crime problems so that meaningful cooperative solutions can be developed.
The department is structured into three divisions; Administration, Criminal Investigation and Field Operations.
The Administrative Division incorporates general administrative activities, community relations, planning and
research and other related internal activities. The Criminal Investigations Division manages the investigations
of criminal cases and operates special response units. The Field Operations Division includes the direction of
various patrol activities, traffic enforcement, warrants and communications.
GOALS
o Continue to develop a viable and valid evaluation system for sworn personnel.
o Provide a minimum of 20 hours of in-service training for each sworn officer.
o Continue developing the skills of mid-management staff through more involvement in overall department
policy and operational processes.
o Improve cooperation with other local law enforcement agencies through adoption of standard procedures
and increasing the number of inter-agency programs.
o Establish working relationships with other city departments to address common community problems.
o Continue management initiatives to achieve 'Citizen Friendly goals.
o Continue to stay abreast of the innovative, progressive and national trends in law enforcement.
26
DEPARTMENTAL EXPENDITURE SUMMARY
POLICE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 10,884,950 9,713,250 9,029,507
Supplies 410,300 431,180 448,025
Services 1,218,950 1,322,330 1,247,067
Capital outlay 0 176,950 225,589
Other expenditures 0 0 (11,365)
Total appropriations 12,514,200 11,643,710 10,938,823
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Administration 2,658,750 2,784,400 2,674,260
Field Operations 6,793,800 6,416,990 8,264,563
Criminal Investigations 3,061,650 2,442,320 0
Total 12,514,200 11,643,710 10,938,823
AUTHORIZED POSITIONS 272 273 260
EXPENDITURE BY CATEGORY
64.3%
9.7%
3.3%
22.7%
❑ Salaries ■ Benefits ■ Supplies EM Services
27
DIVISIONAL EXPENDITURE SUMMARY
POLICE - ADMINISTRATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 1,483,350 1,494,080 1,360,277
Retirement costs 228,850 186,650 128,338
Insurance costs 309,750 303,400 221,091
Personnel costs 2,021,950 1,984,130 1,709,706
Office supplies 24,000 25,000 28,117
Postage 2,500 5,160 2,447
Office equipment 2,000 5,000 2,342
Office furniture 2,000 5,000 4,627
Small tools 3,800 5,650 3,814
Fuel&lube 10,000 10,500 10,921
Radio materials 1,000 4,000 1,157
Wearing apparel 36,000 25,000 66,151
Cleaning supplies 6,300 6,300 0
Educational materials 5,900 12,500 7,687
Computer supplies 10,000 12,000 5,414
Ammunition&tear gas 12,000 14,240 11,516
Special investigations expense 1,500 1,500 2,206
Pistol range supplies 3,700 4,700 4,778
Clothing allowance 12,000 0 3,760
Sundry supplies 3,500 8,000 8,962
Supplies 136,200 144,550 163,899
Telephone charges 5,000 77,720 67,676
Utility charges 116,600 125,300 142,493
Fleet charges 66,000 41,600 30,138
Printing costs 10,000 12,000 14,389
Professional services 8,000 47,500 134,034
Advertising costs 1,000 1,500 1,640
Insurance&claims 0 0 8,472
Vehicular maintenance 25,000 25,000 22,372
Equipment maintenance 10,000 15,260 8,605
Lease&rent 7,200 1,500 517
Travel expenses 14,000 16,670 10,692
Educational reimbursement 5,000 7,440 (2,561)
Seminars&conferences 6,000 9,540 5,450
Dues&subscriptions 4,800 5,140 4,729
Community service programs 24,000 15,500 0
Special services 2,000 4,000 2,391
Hospitality services 11500 2,500 2,695
Prisoner housing 190,000 190,000 206,589
Prisoner medical 4,500 3,500 6,821
Services 500,600 601,670 667,142
Fixed assets 0 54,050 138,068
Capital outlay 0 54,050 138,068
Reimbursements interdepartmental 0 0 (4,555)
Other expenditures 0 0 (4,555)
Total appropriations 2,658,750 2,784,400 2,674,260
AUTHORIZED POSITIONS 54 57 56
28
DIVISIONAL EXPENDITURE SUMMARY
POLICE - FIELD OPERATIONS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 4,555,500 4,030,510 5,824,392
Retirement costs 626,900 473,680 455,693
Insurance costs 970,700 965,430 1,039,716
Personnel costs 6,153,100 5,469,620 7,319,801
Office supplies 0 0 41
Office furniture 2,000 2,500 6,715
Small tools 2,000 2,250 5,258
Fuel&tube 123,500 129,000 158,947
Traffic signs&materials 4,000 4,000 4,741
Radio materials 4,000 4,000 3,961
Wearing apparel 1,700 1,730 3,057
Educational materials 300 300 538
Special investigations expense 0 0 60,917
Swat equipment 4,000 1,000 8,085
Id supplies 0 0 13,296
Clothing allowance 1,000 0 21,718
Sundry supplies 3,000 2,000 (3,148)
Supplies 145,500 146,780 284,126
Telephone long distance charge 0 0 1,231
Fleet charges 315,600 396,580 232,617
Professional services 0 0 6,065
Insurance&claims 0 0 40,022
Vehicular maintenance 150,000 185,000 249,714
Equipment maintenance 5,200 5,240 5,200
Communications maintenance 0 65,000 0
Lease&rent 8,400 8,400 7,574
Vehicle leases 0 0 186
Travel expenses 10,000 15,690 19,276
Educational reimbursement 0 0 3,756
Seminars&conferences 6,000 9,680 13,347
Veterinary expenses 0 0 937
Services 495,200 685,590 579,925
Fixed assets 0 0 87,521
Fleet assets 0 115,000 0
Capital outlay 0 115,000 87,521
Reimbursements interdepartmental 0 0 (6,810)
Other expenditures 0 0 (6,810)
Total appropriations 6,793,800 6,416,990 8,264,563
AUTHORIZED POSITIONS 156 160 204
29
DIVISIONAL EXPENDITURE SUMMARY
POLICE - CRIMINAL INVESTIGATIONS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 2,010,950 1,817,880 0
Retirement costs 280,000 148,670 0
Insurance costs 418,950 292,950 0
Personnel costs 2,709,900 2,259,500 0
Office furniture 500 2,500 0
Small tools 500 2,250 0
Fuel&lube 31,900 35,000 0
Wearing apparel 500 500 0
Educational materials 200 200 0
Special investigations expense 55,000 60,000 0
Id supplies 12,000 14,000 0
Clothing allowance 27,500 23,400 0
Sundry supplies 500 2,000 0
Supplies 128,600 139,850 0
Fleet charges 145,950 0 0
Professional services 2,500 10,500 0
Vehicular maintenance 55,000 0 0
Equipment maintenance 4,000 4,500 0
Lease&rent 5,200 1,700 0
Vehicle leases 0 1,000 0
Travel expenses 6,000 10,910 0
Seminars&conferences 3,500 5,460 0
Veterinary expenses 1,000 11000 0
Services 223,150 35,070 0
Fixed assets 0 7,900 0
Capital outlay 0 7,900 0
Total appropriations 3,061,650 2,442,320 0
AUTHORIZED POSITIONS 62 56 0
30
FIRE
DEPARTMENTAL ORGANIZATIONAL CHART
FIRE
ADMINISTRATION SUPPRESSION
-Administration - Fire Suppression
- Fire Prevention - Hazardous Material Removal
- Arson Investigation - Rescue Support
-Training
- Communications
31
DEPARTMENTAL NARRATIVE
The Fire Department's mission is to preserve human life and property and minimize casualties and loss through
rapid and effective response to emergency situations. Through strategic location of eleven fire stations staffed
with dedicated and trained individuals, comprehensive and effective fire prevention and suppression activities
are administered.
The Suppression Division is the firefighting force trained for quick response and the use of techniques and
extinguishing agents appropriate for the types of fire encountered in an industrialized urban community.
The Prevention function is concerned with promoting fire safety through inspections for the elimination of fire
hazards, review of plans and permit application, fire code enforcement, public education and information
programs and fire drills.
The Communications function is responsible for receiving all emergency calls and efficiently dispatching the
proper equipment and personnel. All calls relative to Emergency Medical Services are dispatched through the
Communications Division. Average response time for emergency medical services is 5.78 minutes.
The Arson function focuses on deliberately set fires through investigation of arson cases and enforcement of
applicable laws and ordinances.
The Training Division is responsible for providing classroom instruction and live-fire training in firefighting skills
at the Department's 27 acre training facility.
GOALS
o Reduce the average number of fire related deaths to O.
o Increase public awareness and utilization of fire prevention services and technology.
o Maintain a comprehensive approach to fire and emergency training.
o Provide efficient response to fire, medical and hazardous material emergencies within an average response
time of 3.5 minutes.
o Provide assistance in the investigation, arrest and prosecution of arsonists.
32
DEPARTMENTAL EXPENDITURE SUMMARY
FIRE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 8,949,150 8,482,560 7,778,840
Supplies 119,500 131,710 125,644
Services 367,700 495,960 484,467
Capital outlay 0 37,220 63,184
Other expenditures 0 (50,000) 0
Total appropriations 9,436,350 9,097,450 8,452,135
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Administration 914,550 952,010 897,204
Suppression 8,521,800 8,145,440 7,554,931
Total 9,436,350 9,097,450 8,452,135
AUTHORIZED POSITIONS 223 223 224
EXPENDITURE BY CATEGORY
73.3%
3.9%
1.3%
21.6%
❑ Salaries ■ Benefits ■ Supplies El Services
33
DIVISIONAL EXPENDITURE SUMMARY
FIRE - ADMINISTRATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 687,800 709,180 640,428
Retirement costs 69,350 65,300 63,047
Insurance costs 111,900 100,920 87,067
Personnel costs 869,050 875,400 790,542
Office supplies 3,500 4,000 4,051
Postage 1,000 700 1,045
Office equipment 250 500 10
Office furniture 0 0 154
Small tools 2,300 2,500 3,281
Parts&supplies 100 0 0
Wearing apparel 4,000 4,000 177
Educational materials 2,400 4,400 2,653
Computer supplies 950 0 2,358
Supplies 14,500 16,100 13,729
Telephone basic charges 0 0 40,846
Telephone long distance charge 1,200 2,000 2,131
Telephone equipment charges 0 55,170 10,088
Fleet charges 3,500 6,940 6,930
Printing costs 1,000 500 1,822
Insurance&claims 0 0 1,226
Building maintenance 20,000 19,000 21,015
Vehicular maintenance 0 0 74
Travel expenses 2,500 4,000 2,119
Educational reimbursement 0 300 0
Seminars&conferences 500 11000 275
Dues&subscriptions 0 0 607
Special services 2,300 0 0
Services 31,000 88,910 87,133
Fixed assets 0 9,600 5,800
Fleet assets 0 12,000 0
Capital outlay 0 21,600 5,800
Reimbursements 0 (50,000) 0
Other expenditures 0 (50,000) 0
Total appropriations 914,550
952,010 897,204
AUTHORIZED POSITIONS 18 18 19
34
DIVISIONAL EXPENDITURE SUMMARY
FIRE - SUPPRESSION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 6,225,700 5,977,310 5,503,269
Retirement costs 625,900 565,920 551,134
Insurance costs 1,228,500 1,063,930 933,895
Personnel costs 8,080,100 7,607,160 6,988,298
Office furniture 0 0 (1,471)
Small tools 35,000 40,000 37,828
Fuel&lube 30,000 35,000 28,541
Parts&supplies 7,000 6,110 1,414
Wearing apparel 26,000 27,000 37,513
Cleaning supplies 7,000 7,500 6,318
Sundry supplies 0 0 1,772
Supplies 105,000 115,610 111,915
Electricity charges 73,000 73,500 73,921
Gas charges 15,500 15,000 13,572
Water&sewer charges 8,000 8,000 7,673
Trash collection charges 11000 1,000 728
Fleet charges 151,200 133,250 133,229
Printing costs 0 1,500 657
Professional services 0 3,000 17,528
Insurance&claims 0 0 65,268
Building maintenance 0 0 330
Vehicular maintenance 58,000 43,000 54,547
Equipment maintenance 10,000 14,000 8,151
Communications maintenance 0 59,800 0
Travel expenses 800 800 4,260
Educational reimbursement 10,200 10,200 3,651
Seminars&conferences 2,000 2,000 2,292
Dues&subscriptions 7,000 7,000 11,527
Training field use fees 0 35,000 0
Services 336,700 407,050 397,334
Fixed assets 0 15,620 34,146
Fleet assets 0 0 23,238
Capital outlay 0 15,620 57,384
Total appropriations 8,521,800 8,145,440 7,554,931
AUTHORIZED POSITIONS 205 205 205
35
PUBLIC SAFETY
DEPARTMENTAL ORGANIZATIONAL CHART
PUBLIC SAFETY
STAFF SERVICES EMERGENCY MEDICAL
SERVICES
- Administration - Mobile Intensive Care Unit
- Fire Department Support - Public Awareness &Training
BUILDING CODES SANITARIAN
7-
- Housing Code Enforcement - Food Establishment
- Building Inspections Inspections
- Demolition - Dangerous - Weed &Nuisance Abatement
Structures
A NIMA --
L
CONTROL
O R L
O
NG
- Rabies Control - Industrial Training
- Stray&Dead Animal - Municipal Training
Removal - Internal Training
SPECIAL REVENUE FUND
37
DEPARTMENTAL NARRATIVE
The Public Safety Department combines several activities related to the health and safety of the community.
These functions include the operation of the fire training facilities, emergency medical services, enforcement of
City building codes, restaurant inspections, nuisance abatements, and animal control.
The Public Safety Department coordinates closely with the Fire Department in order to assure that emergency
assistance is dispatched rapidly where needed and that enforcement activities protect the citizens of the
community from hazard. Comprised of one emergency services division, one training facility and three
regulatory divisions, this department is equipped to take aggressive action to protect the safety of the
community.
The Emergency Medical Services Division operates two mobile intensive care units. Building Codes Division
ensures building standards for private dwellings, as well as commercial and industrial structures through the
enforcement of building, electrical, plumbing, mechanical and minimum housing codes. The abatement of
dilapidated structures also is managed by this division. Environmental Health coordinates the licensing and
inspection of food establishments as well as the abatement programs for weeds, litter and junk motor vehicles.
Animal nuisances are controlled through the Animal Control Division.
GOALS
o Foster cooperative efforts with the Fire Department to enhance the overall safety of the community.
o Increase educational and training services.
o Identify and remove dangerous structures.
38
DEPARTMENTAL EXPENDITURE SUMMARY
PUBLIC SAFETY
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 2,068,100 1,859,430 1,736,473
Supplies 91,700 109,010 90,802
Services 208,950 280,540 232,830
Capital outlay 0 12,000 5,809
Other expenditures (21,000) 0 0
Total appropriations 2,347,750 2,260,980 2,065,914
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Emergency Medical Services 607,750 570,350 519,865
Staff Services 272,250 295,020 250,842
Building Codes 597,750 568,140 540,323
Animal Control 257,750 251,470 227,866
Sanitarian 612,250 576,000 527,018
Total 2,347,750 2,260,980 2,065,914
AUTHORIZED POSITIONS 58 57 56
EXPENDITURE BY CATEGORY
63.9%
>' 8.8%
3.9%
23.4%
❑ Salaries ■ Benefits ■ Supplies 0 Services
39
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - EMERGENCY MEDICAL SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 394,000 344,650 322,988
Retirement costs 62,900 58,950 42,500
Insurance costs 57,400 54,910 42,624
Personnel costs 514,300 458,510 408,112
Office supplies 2,000 3,500 3,136
Postage 2,000 3,000 2,849
Office equipment 1,000 1,500 1,020
Office furniture 0 0 (597)
Small tools 2,000 3,000 3,916
Fuel&lube 500 6,500 5,727
Wearing apparel 3,000 3,000 3,573
Educational materials 400 400 200
Health related supplies 19,600 20,000 14,384
Sundry supplies 0 0 2,417
Supplies 30,500 40,900 36,625
Telephone basic charges 0 0 2,885
Telephone long distance charge 200 200 193
Telephone equipment charges 0 0
985
Copier charges 600 0 606
Fleet charges 42,400 29,740 29,741
Printing costs 500 500 637
Professional services 0 12,000 11,994
Insurance&claims 0 0 9,725
Vehicular maintenance 17,500 15,000 10,644
Equipment maintenance 750 750 423
Travel expenses 0 0 310
Seminars&conferences 1,000 3,750 1,176
Services 62,950 61,940 69,319
Fixed assets 0 9,000 5,809
Capital outlay 0 9,000 5,809
Total appropriations 607,750 570,350 519,865
AUTHORIZED POSITIONS 13 13 13
40
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - STAFF SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 216,750 206,030 196,602
Retirement costs 35,400 34,520 23,399
Insurance costs 41,100 31,900 24,381
Personnel costs 293,250 272,450 244,382
Telephone equipment charges 0 22,570 0
Fleet charges 0 0 6,300
Insurance&claims 0 0 160
Services 0 22,570 6,460
Reimbursements-interdepartmental (21,000) 0 0
Other expenditures (21,000) 0 0
Total appropriations 272,250 295,020 250,842
AUTHORIZED POSITIONS 10 9 8
41
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - BUILDING CODES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 391,800 376,470 377,985
Retirement costs 61,350 58,830 50,895
Insurance costs 101,100 53,860 43,745
Personnel costs 554,250 489,160 472,625
Office supplies 2,500 2,500 3,965
Postage 1,900 800 926
Office equipment 300 1,000 370
Office furniture 0 1,500 1,426
Small tools 1,000 1,000 1,764
Fuel&lube 0 0 38
Wearing apparel 1,200 0 0
Educational materials 300 600 391
Sundry supplies 800 1,000 995
Supplies 8,000 8,400 9,875
Telephone basic charges 0 0 547
Telephone long distance charge 500 500 664
Telephone equipment charges 0 0 1,949
Copier charges 2,500 1,500 1,666
Printing costs 2,000 2,000 1,184
Advertising costs 2,000 1,500 1,660
Equipment maintenance 500 11000 105
Travel expenses 0 2,000 1,521
Educational reimbursement 1,000 1,000 100
Seminars&conferences 11000 1,000 223
Dues&subscriptions 600 600 1,075
Special services 25,000 57,980 46,637
Mileage reimbursement 400 300 492
Services 35,500 69,380 57,823
Fixed assets 0 1,200 0
Capital outlay 0 1,200 0
Total appropriations 597,750 568,140 540,323
AUTHORIZED POSITIONS 14 14 14
42
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - ANIMAL CONTROL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 154,700 143,060 140,681
Retirement costs 24,700 25,120 20,418
Insurance costs 30,600 26,670 21,770
Personnel costs 210,000 194,850 182,869
Office supplies 200 300 168
Postage 50 70 31
Office equipment 100 200 193
Office furniture 0 0 262
Small tools 1,600 11800 1,211
Fuel&lube 7,900 9,500 7,294
Animal food 3,550 4,200 2,370
Wearing apparel 11000 600 206
Cleaning supplies 800 900 820
Health related supplies 2,000 2,200 318
Sundry supplies 0 0 1,404
Supplies 17,200 19,770 14,277
Telephone basic charges 0 0 1,062
Telephone long distance charge 100 130 133
Telephone equipment charges 0 0 346
Electricity charges 2,900 2,900 3,171
Gas charges 1,900 1,880 2,065
Water&sewer charges 11800 1,800 2,185
Trash collection charges 2,000 2,000 1,664
Fleet charges 11,050 12,540 9,212
Printing costs 300 900 89
Insurance&claims 0 0 3,888
Vehicular maintenance 9,500 9,000 6,280
Equipment maintenance 250 250 35
Communications maintenance 0 2,600 0
Travel expenses 150 570 118
Seminars&conferences 500 350 357
Dues&subscriptions 100 130 115
Services 30,550 35,050 30,720
Fixed assets 0 1,800 0
Capital outlay 0 1,800 0
Total appropriations 257,750 251,470 227,866
AUTHORIZED POSITIONS 7 7 7
43
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - SANITARIAN
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 356,500 340,780 336,601
Retirement costs 58,700 55,150 47,940
Insurance costs 81,100 48,530 43,944
Personnel costs 496,300 444,460 428,485
Office supplies 3,000 3,600 3,025
Postage 18,000 19,350 14,820
Office equipment 500 850
250
Office furniture 2,000 2,730 861
Small tools 1,700 2,230 1,422
Fuel&lube 2,500 3,000 2,073
Educational materials 800 940 11139
Computer supplies 500 0 0
Sundry supplies 7,000 7,240 6,435
Supplies 36,000 39,940 30,025
Telephone basic charges 0 0 1,266
Telephone long distance charge 550 540 315
Telephone equipment charges 0 0
610
Copier charges 1,200 1,800 659
Fleet charges 12,850 12,800 5,345
Printing costs 5,000 5,240 4,314
Insurance&claims 0 0 1,856
Vehicular maintenance 2,000 5,000 3,522
Equipment maintenance 400 410 158
Travel expenses 550 600 436
Educational reimbursement 200 200 0
Seminars&conferences 500 510 103
Dues&subscriptions 100 100 83
Special services 56,000 63,200 49,598
Mileage reimbursement 600 1,200 243
Services 79,950 91,600 68,508
Total appropriations 612,250 576,000 527,018
AUTHORIZED POSITIONS 14 14 14
44
HEALTH
DEPARTMENTAL ORGANIZATIONAL CHART
HEALTH
HEALTH SERVICES E S >
C «
RA i
- Community Health Clinic - Nutrition Education
- Public Health Nursing - Nutrition Supplements
- Employee Health Services
- Health Education
- Vital Statistics
- Laboratory Services
SPECIAL REVENUE FUND
45
DEPARTMENTAL NARRATIVE
The Health Department is committed to providing quality, comprehensive, service to improve the health and well
being of the citizens throughout the community. These services are focused in the areas of preventive health
care, primary health care and ancillary services. The Health Department is comprised of two divisions - Health
Services and W.I.C.
The Health Services Division provides preventive and primary health programs to the community. The Division
also promotes an extensive health education program that involves teen and adult intervention, provides certified
birth and death certificates, and files and amends records.
The Women, Infants and Children Program (W.I.C.) is a preventive health care activity that provides vouchers
for supplemental foods as well as nutrition education to qualified recipients.
In the community health area, the Department provides public health nursing, laboratory services and
Community Health Clinics. Primary Health Care is provided for both medical and dental procedures. In the
areas of prevention, the nursing service provides clinical services that include child and adult health
assessments, communicable disease control and health promotion-disease prevention activities. The laboratory
provides an important link in the diagnosis and treatment of illnesses and communicable diseases.
GOALS
o Employ a full time Family Practice Physician for the Primary Health Clinic.
o Continue to seek funding to increase the level of comprehensive health care services.
o increase cooperative efforts with the schools and other health and social agencies to provide a more
comprehensive service to the Community.
o Computerize data to initiate an integrated eligibility system - Data Management Tracking System.
46
DEPARTMENTAL EXPENDITURE SUMMARY
HEALTH
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 956,350 829,530 744,331
Supplies 53,700 54,140 40,247
Services 273,600 369,320 313,813
Capital outlay 0 2,000 0
Other expenditures (171,450) (217,290) (194,839)
Total appropriations 1,112,200 1,037,700 903,552
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Health Services 1,112,200 1,037,700 903,552
Total 1,112,200 1,037,700 903,552
AUTHORIZED POSITIONS 31 30 26
EXPENDITURE BY CATEGORY
55.4%
21.3%
19.1%
4.2%
❑ Salaries ■ Benefits ® Supplies El Services
47
DIVISIONAL EXPENDITURE SUMMARY
HEALTH SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 711,450 623,260 585,423
Retirement costs 117,000 105,100 80,587
Insurance costs 127,900 101,170 78,321
Personnel costs 956,350 829,530 744,331
Office supplies 8,000 9,010 7,041
Postage 2,400 2,970 2,395
Office equipment 1,000 1,530
171
Office furniture 0 1,350 614
Small tools 3,500 3,940 4,012
Wearing apparel 100 150 104
Cleaning supplies 4,000 6,600 0
Educational materials 2,600 2,290 524
Health related.supplies 12,500 17,300 17,983
Medical supplies 2,800 2,800 1,893
Dental supplies 1,800 1,800 1,691
Laboratory supplies 3,000 3,000 2,760
Sundry supplies 12,000 1,400 1,059
Supplies 53,700 54,140 40,247
Telephone charges 1,500 2,090 18,070
Utility charges 27,800 32,520 30,127
Printing costs 1,500 4,100 1,711
Professional services 188,000 277,200 235,628
Advertising costs 300 500 900
Insurance&claims 0 0 9,300
Equipment maintenance 6,700 7,830 4,585
Lease&rent 5,000 5,000 3,084
Travel expenses 7,300 7,430 4,361
Educational reimbursement 0 800 0
Seminars&conferences 1,400 760 1,059
Dues&subscriptions 800 530 431
Special services 31,000 28,000 2,010
Mileage reimbursement 2,300 2,560 2,547
Services 273,600 369,320 313,813
Fixed assets 0 2,000 0
Capital outlay 0 2,000 0
Reimbursements-grants (171,450) (171,290) (174,839)
Reimbursements interdepartmental 0 (46,000) (20,000)
Other expenditures (171,450) (217,290) (194,839)
Total appropriations 1,112,200 1,037,700 903,552
AUTHORIZED POSITIONS 31 30 26
48
PUBLIC WORKS
DEPARTMENTAL ORGANIZATIONAL CHART
PUBLIC WORKS
PLANNING ENGINEERING
I - T
- Comprehensive&Current - Engineering &Support
Planning Services
-Zoning Administration - Construction Contract
- Capital Improvement Administration
Program
TR
S EET
S
& DRAINAGE
GE
...�F�AMT..:;..,.:::::;::::.,..::,,.. TRANSPORTATION
—T-
- Street&Drainage - Transit System -Traffic Design &Safety
Maintenance -Transit Contract Operation -Traffic&Street Lighting
- Right of Way Maintenance -Traffic Marking &Signals
Structures
SPECIAL REVENUE FUND
49
DEPARTMENTAL NARRATIVE
The Public Works Department is responsible for ensuring the functional integrity of the City's streets, drainage
system and transportation system. The Department provides the proper planning, design and maintenance of
the City's major infrastructure improvements, the smooth and efficient flow of traffic, the development and
administration of the City's Comprehensive Plan, and the operational oversight of the Beaumont Municipal
Transit System. This is accomplished through the efforts of the Engineering, Planning,Transportation and Street
and Drainage Divisions.
The Planning Division develops and administers the Comprehensive Plan, a plan of orderly development
regularly reviewed by the City Council and the Planning Commission. Planning also administers zoning and
subdivision ordinances, maintains all zoning maps and provides technical assistance to advisory boards.
Engineering provides engineering, surveying, inspection and supervision of contractual services for facilities
construction as well as roadway and drainage improvements. Streets and Drainage maintains over 567 miles
of City streets and 600 miles of drainage ditches.
The Transportation Division is responsible for traffic management and control including traffic signals, signs and
markings, street lighting, and required data collection.
GOALS
o Continue public relations and customer orientation programs that encompass the spirit of 'Citizen Friendly.
o Adopt street and drainage standards.
o Improve the condition of the City's streets through the implementation of a major street construction and
maintenance program.
o Implement various infrastructure preventive maintenance programs.
50
DEPARTMENTAL EXPENDITURE SUMMARY
PUBLIC WORKS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 5,002,600 4,851,350 4,752,088
Supplies 787,100 749,160 720,639
Services 2,772,350 2,519,890 2,526,621
Capital outlay 0 77,900 41,550
Other expenditures (205,000) (434,700) (595,191)
Total appropriations 8,357,050 7,763,600 7,445,707
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Planning 284,900 324,200 253,441
Engineering 898,350 1,029,630 1,067,895
Streets & Drainage 4,333,300 5,085,030 4,713,705
Transportation 2,840,500 1,324,740 1,410,666
Total 8,357,050 7,763,600 7,445,707
AUTHORIZED POSITIONS 151 159.5 163
EXPENDITURE BY CATEGORY
40.6%
17.8%
9.2%
32.4%
0
❑ Salaries ■ Benefits ■ Supplies EM Services
51
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC WORKS - PLANNING
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 193,650 209,000 192,775
Retirement costs 32,900 45,900 27,931
Insurance costs 32,200 36,130 26,042
Personnel costs 258,750 291,030 246,748
Office supplies 6,500 6,000 6,327
Postage 1,500 1,500 1,064
Office equipment 200 1,000
667
Office furniture 150 600 2,030
Small tools 100 300 0
Fuel&lube 400 480 472
Educational materials 250 500 1,003
Computer supplies 1,500 0 0
Supplies 10,600 10,380 11,563
Telephone basic charges 0 0 1,031
Telephone long distance charge 500 0 671
Telephone equipment charges 0 500 685
Copier charges 2,500 1,800 2,319
Fleet charges 2,650 2,660 2,975
Printing costs 900 2,200 672
Professional services 100 1,330 7,345
Advertising costs 2,500 2,000 2,357
Insurance&claims 500 0 416
Vehicular maintenance 500 600 441
Equipment maintenance 400 200 382
Travel expenses 2,000 4,200 1,515
Educational reimbursement 600 200 271
Seminars&conferences 1,100 1,100 1,503
Dues&subscriptions 1,200 1,700 1,417
Mileage reimbursement 100 200 50
Services 15,550 18,690 24,050
Fixed assets 0 4,100 2,376
Capital outlay 0 4,100 2,376
Reimbursements-grants 0 0 (31,296)
Other expenditures 0 0 (31,296)
Total appropriations 284,900 324,200 253,441
AUTHORIZED POSITION 8 10.5 10
52
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC WORKS - ENGINEERING
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 744,950 979,240 1,040,393
Retirement costs 123,500 167,570 139,400
Insurance costs 125,300 135,010 115,141
Personnel costs 993,750 1,281,820 1,294,934
Office supplies 14,000 16,400 22,584
Postage 1,300 1,500 1,689
Office equipment 1,000 1,270 1,123
Office furniture 1,000 2,700 1,852
Small tools 2,200 4,000 8,002
Fuel&lube 13,000 16,000 10,185
Wearing apparel 1,000 2,500 1,854
Educational materials 1,800 3,000 3,394
Computer supplies 2,000 2,950 1,989
Sundry supplies 200 200 335
Supplies 37,500 50,520 53,007
Telephone basic charges 0 0 2,544
Telephone long distance charge 1,600 1,600 1,882
Telephone equipment charges 0 25,070 (1,450)
Copier charges 4,500 6,000 6,521
Fleet charges 35,800 32,060 25,293
Printing costs 500 11000 864
Professional services 0 8,700 8,654
Insurance&claims 3,100 0 7,908
Building maintenance 0 0 (25)
Vehicular maintenance 7,000 10,000 6,517
Equipment maintenance 1,900 2,300 1,399
Communications maintenance 0 5,200 0
Lease&rent 1,100 1,150 0
Travel expenses 4,000 5,350 6,234
Educational reimbursement 3,800 3,820 1,220
Seminars&conferences 4,000 7,800 1,853
Dues&subscriptions 2,800 3,230 2,247
Special services 0 320 6,029
Hospitality services 0 0 172
Mileage reimbursement 2,000 4,490 3,399
Services 72,100 118,090 81,261
Fixed assets 0 0 16,651
Capital outlay _ 0 0 16,651
Reimbursements-grants 0 (44,000) (43,000)
Reimbursements interdepartment 0 (80,000) (69,740)
Reimbursements-capital project (205,000) (296,800) (265,218)
Other expenditures (205,000) (420,800) (377,958)
Total appropriations 898,350 1,029,630 1,067,895
AUTHORIZED POSITIONS 27 38 40
53
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC WORKS - STREETS & DRAINAGE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 1,813,800 2,333,130 2,376,907
Retirement costs 309,200 415,380 352,265
Insurance costs 607,100 529,990 481,234
Personnel costs 2,730,100 3,278,500 3,210,406
Office supplies 3,300 3,600 2,905
Postage 100 150 108
Office equipment 100 120
782
Office furniture 200 250 147
Small tools 11,000 15,480 18,206
Fuel&lube 61,000 72,600 94,278
Freeway lighting material 0 21,730 2,052
Traffic signals&materials 0 41,200 29,084
Sandshell&aggregate 108,000 83,280 268,238
Heavy materials 330,000 299,400 120,715
Traffic signs&materials 0 85,040 82,002
Wearing apparel 4,000 7,480 9,813
Cleaning supplies 1,200 1,180 1,356
Educational materials 400 500 597
Computer supplies 400 650 78
Chemical supplies-parks 10,000 13,900 11,974
Safety equipment 12,500 13,100 12,339
Sundry supplies 600 600 1,395
Supplies 542,800 660,260 656,069
Telephone charges 4,900 3,200 17,466
Utility charges 45,600 47,230 51,032
Fleet charges 487,600 432,980 373,682
Printing costs 0 0 9
Professional services 3,000 1,000 0
Insurance&claims 6,000 0 82,664
Vehicular maintenance 245,000 297,000 346,753
Equipment maintenance 33,400 30,690 35,053
Communications maintenance 0 26,000 0
Lease&rent 14,000 13,700 7,894
Travel expenses 1,700 2,600 2,299
Seminars&conferences 1,700 2,150 3,041
Dues&subscriptions 600 730 633
Special services 216,900 229,090 90,100
Hospitality services 0 0 18
Services - 1,060,400 1,086,370 1,010,644
Fixed assets 0 73,800 22,523
Capital outlay 0 73,800 22,523
Reimbursements 0 (13,900) (185,937)
Other expenditures 0 (13,900) (185,937)
Total appropriations 4,333,300 5,085,030 4,713,705
AUTHORIZED POSITIONS 87 111 113
54
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC WORKS - TRANSPORTATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 724,700 0 0
Retirement costs 112,700 0 0
Insurance costs 182,600 0 0
Personnel costs 1,020,000 0 0
Postage 100 0 0
Office equipment 100 0 0
Office furniture 300 0 0
Small tools 6,200 0 0
Fuel&lube 15,000 0 0
Freeway lighting material 20,000 28,000 0
Traffic signals&materials 70,400 0 0
Sandshell&aggregate 500 0 0
Heavy materials 6,000 0 0
Traffic signs&materials 70,000 0 0
Wearing apparel 3,400 0 0
Educational materials 300 0 0
Computer supplies 200 0 0
Safety equipment 3,600 0 0
Sundry supplies 100 0 0
Supplies 196,200 28,000 0
Electricity charges 1,558,000 1,292,240 1,410,666
Copier charges 1,500 0 0
Vehicular maintenance 50,000 0 0
Equipment maintenance 700 0 0
Lease&rent 2,000 0 0
Travel expenses 1,000 0 0
Dues&subscriptions 1,000 0 0
Special services 7,600 4,500 0
Mileage reimbursement 2,500 0 0
Services 1,624,300 1,296,740 1,410,666
Total appropriations 2,840,500 1,324,740 1,410,666
AUTHORIZED POSITIONS 29 0 0
55
COMMUNITY SERVICES
DEPARTMENTAL ORGANIZATIONAL CHART
COMMUNITY SERVICES
PARKS RECREATION
- Development - Athletic Activities
- Maintenance Community Programs
- Operations Best Years Center
CONVENTION FACILITIES LIBRARIES
I - --I
- Promotional Activities Reference&Circulation
-Technical Services Beaumont Public, Miller,
- Setup and Production &Spindletop
- Facilities Management Tyrrell Historical Library
Audio-Visual Programs
............
. .... . . .
....... .......
- Convention Promotion
&Coordination
- Convention Bureau
-Tourism Promotion
OSPECIAL REVENUE FUND
57
DEPARTMENTAL NARRATIVE
The Community Services Department serves the citizens of Beaumont by providing facilities and programs
focused toward leisure, entertainment and information activities. The Department encompasses the operation
of the Civic Center Complex, the activities of the Convention and Visitors Bureau, the development and
maintenance of park facilities, and the coordination of various recreation programs for all ages. The Department
also includes the operation of the public library system, including three branch libraries and a public television
cable channel operation.
Convention Facilities operates public assembly facilities which range in size to 7500 person capacity. This
division also coordinates activities at various outdoor facilities including the Southeast Texas Fairgrounds and
Riverfront Park. The events vary from traditional exhibit and trade shows to spectacular community activities
such as the annual 4th of July celebration and the rare display of robotic dinosaurs. The efforts of this
department are meshed with those of the Convention and Visitors Bureau which promotes the City as a
convention and tourist destination.
The Parks Division and the Recreation Division are extensively involved in ensuring that leisure oriented facilities
and programs are developed and conducted throughout all areas of the community. The Parks Division
maintains 35 municipal parks encompassing over 800 acres of land. The Recreation Division promotes athletic
and team activities for all ages, operates various community centers including the Best Years Center for senior
citizens, and coordinates special outdoor community activities including Concerts on the Move and Sunday in
the Park.
The Beaumont Public Library System makes available to the public a variety of educational, cultural and
recreational resources including books, periodicals, reference files, framed prints, sculpture, sewing patterns,
films, records, cassettes, video tapes, and other materials. All Beaumont citizens may obtain a library card free
of charge. The Library System consists of four libraries: the Beaumont Public Library, the Tyrrell Historical
Library, the R. C. Miller Memorial Library and the Spindletop Branch Library.
GOALS
o Develop a theater series for the Julie Rogers Theater for the Performing Arts, including a series for children.
o Reinforce the coordination of efforts by the Regional Tourism Council to promote Southeast Texas as a
tourism destination.
o Develop a group tour manual for the motorcoach industry to enhance tourism efforts.
o Expand the parks system to include two new park properties and various new playground equipment.
o Expand the recreation program to include activities for the handicapped citizens of our community.
o Secure grants and community sponsors for special programs and exhibits.
o Continue cooperation among the five libraries in Jefferson County and Lamar University Library.
o Strengthen Friends of the Library organization.
o Obtain grants for special programs and exhibits.
o Increase work in literacy training.
58
DEPARTMENTAL EXPENDITURE SUMMARY
COMMUNITY SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 2,826,200 2,297,140 1,891,542
Supplies 412,350 390,560 301,899
Services 1,041,460 716,620 971,959
Capital outlay 0 56,050 64,128
Other expenditures 0 7,000 0
Total appropriations 4,280,010 3,467,370 3,229,528
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Parks 1,407,550 1,533,310 1,529,190
Recreation 722,230 736,940 589,095
Library 1,272,180 1,197,120 1,111,243
Convention Facilities 878,050 966,720 1,044,286
Total 4,280,010 4,434,090 4,273,814
AUTHORIZED POSITIONS 81 84 83
*Presented here for comparative purposes only. Included in the Convention Facilities Fund total for
FY 1988 & FY 1989,
EXPENDITURE BY CATEGORY
49.9%
16.1%
24.3%
9.6%
El Salaries ■ Benefits ■ Supplies 0 Services
99
DIVISIONAL EXPENDITURE SUMMARY
COMMUNITY SERVICES - PARKS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 669,050 688,040 653,565
Retirement costs 98,400 112,690 91,697
Insurance costs 151,000 157,090 117,272
Personnel costs 918,450 957,820 862,534
Office supplies 1,800 5,300 1,708
Postage 300 300 154
Office equipment 300 300 140
Office furniture 500 500 401
Small tools 21,500 25,500 25,544
Fuel&lube 30,000 35,000 18,293
Sandshell&aggregate 10,800 19,200 6,295
Traffic signs&materials 1,500 1,000 204
Animal food 300 300 59
Wearing apparel 3,000 3,000 2,032
Cleaning supplies 2,000 3,000 1,867
Educational materials 500 500 (2,457)
Computer supplies 900 900 160
Botanical supplies 9,500 16,500 10,600
Chemical supplies-parks 11,500 16,000 22,340
Safety equipment 1,500 1,500 1,630
Sundry supplies 2,500 3,500 8,147
Supplies 98,400 132,300 97,117
Telephone charges 1,400 400 3,817
Utility charges 126,500 134,690 146,425
Fleet charges 68,900 59,830 45,649
Printing costs 11000 500 138
Professional services 0 0 650
Insurance&claims 0 0 13,500
Vehicular maintenance 72,500 80,000 74,051
Equipment maintenance 7,000 8,600 5,399
Playground equip maintenance 14,200 17,500 11,535
Communications maintenance 0 13,000 0
Lease&rent 500 500 250
Travel expenses 2,000 2,860 2,805
Educational reimbursement 300 300 0
Seminars&conferences 500 510 333
Dues&subscriptions 400 400 303
Special services 95,500 87,100 241,051
Services 390,700 406,190 545,906
Fixed assets 0 30,000 23,633
Capital outlay 0 30,000 23,633
Bad debt expense 0 7,000 0
Other expenditures 0 7,000 0
Total appropriations 1,407,550 1,533,310 1,529,190
AUTHORIZED POSITIONS 30 32 32
60
DIVISIONAL EXPENDITURE SUMMARY
COMMUNITY SERVICES - RECREATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 445,200 413,660 287,378
Retirement costs 48,400 52,610 21,642
Insurance costs 52,400 48,570 25,110
Personnel costs 546,000 514,840 334,130
Office supplies 6,400 5,700 3,383
Postage 1,600 1,650 788
Office equipment 600 600
1,592
Office furniture 500 500 2,226
Small tools 1,700 1,700 2,327
Fuel&lube 1,000 500 518
Electronic materials 1,000 1,000 1,989
Wearing apparel 1,900 1,580 844
Cleaning supplies 3,500 3,500 3,187
Educational materials 900 1,630 1,150
Recreational supplies 12,550 18,980 25,978
Computer supplies 600 600 947
Health related supplies 400 250 342
Refreshments 1,270 870 560
Sundry supplies 200 1,000 0
Supplies 34,120 40,060 45,831
Telephone charges 1,000 25,770 10,446
Utility charges 43,600 43,110 42,838
Fleet charges 2,300 4,060 4,263
Printing costs 5,800 2,250 3,407
Professional services 0 10,300 11,047
Advertising costs 6,000 7,500 3,440
Insurance&claims 0 0 661
Vehicular maintenance 2,000 750 1,085
Equipment maintenance 2,000 2,600 2,170
Lease&rent 14,700 21,320 16,159
Travel expenses 5,000 3,100 4,624
Educational reimbursement 200 500 252
Seminars&conferences 1,500 700 654
Dues&subscriptions 5,000 4,530 3,711
Special services 30,000 13,400 0
Mileage reimbursement 3,600 0 0
Awards&prizes 4,750 750 420
MSON Boat Races 0 0 59,500
MSON Ethnic Heritage Fest 0 24,000 8,656
MSON Jazz Festival 0 0 6,250
MSON Main St Alive 0 0 4,938
Sunday in the Park 3,200 0 0
Concerts on the Move 11,460 0 0
Services
Fixed assets 0 17,400 24,613
Capital outlay 0 17,400 24,613
Total appropriations 722,230 736,940 589,095
AUTHORIZED POSITIONS 10 10 7
61
DIVISIONAL EXPENDITURE SUMMARY
COMMUNITY SERVICES - LIBRARY
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 667,200 614,330 538,411
Retirement costs 108,700 104,040 73,792
Insurance costs 124,300 106,110 82,675
Personnel costs 900,200 824,480 694,878
Office supplies 15,500 15,800 11,785
Postage 4,280 4,550 3,829
Office equipment 3,000 4,000 3,240
Office furniture 3,000 4,000 890
Small tools 2,000 1,500 1,364
Fuel&lube 11000 1,100 392
Wearing apparel 150 200 186
Cleaning supplies 2,700 5,100 4,886
Educational materials 0 0 (15,143)
Library materials 186,800 181,950 147,522
Sundry supplies 1,900 0 0
Supplies 220,330 218,200 158,951
Telephone basic charges 2,000 3,400 23,673
Utility charges 122,700 113,020 161,420
Printing costs 2,700 2,700 2,761
Professional services 0 400 37,495
Insurance&claims 0 0 1,703
Vehicular maintenance 2,000 2,200 2,213
Equipment maintenance 6,500 6,500
816
Lease&rent 7,000 6,500 1,175
Travel expenses 1,100 2,450 4,203
Educational reimbursement 0 300 0
Seminars&conferences 500 680 576
Dues&subscriptions 850 740 596
Special services 4,300 4,600 2,974
Hospitality services 200 200 470
Mileage reimbursement 100 0 0
Newsletterpublic relations 500 500 530
Stationary etc 500 500 0
Metered postage charges mail 400 600 577
Membership 300 500 350
Services 151,650 145,790 241,532
Fixed assets 0 8,650 15,882
Capital outlay 0 8,650 15,882
Total appropriations 1,272,180 1,197,120 1,111,243
AUTHORIZED POSITIONS 30 30 30
62
DIVISIONAL EXPENDITURE SUMMARY
COMMUNITY SERVICES - CONVENTION FACILITIES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 355,150 379,500 440,124
Retirement costs 48,500 43,850 48,579
Insurance costs 57,900 45,950 54,259
Personnel costs 461,550 469,300 542,962
Office supplies 3,000 6,250 3,774
Postage 1,500 1,430 1,135
Office equipment 500 0 408
Office furniture 1,000 1,150 1,234
Small tools 2,000 3,000 3,375
Fuel&lube 1,000 1,100 1,206
Building materials 33,000 39,000 54,366
Wearing apparel 400 220 0
Cleaning supplies 17,000 17,000 18,709
Educational materials 100 20 607
Supplies 59,500 69,170 84,814
Telephone charges 1,000 8,270 19,762
Electricity charges 220,000 240,000 231,406
Gas charges 14,000 13,000 12,547
Water&sewer charges 12,000 10,000 11,404
Trash collection charges 0 5,000 4,626
Copier charges 3,000 0 0
Fleet charges 7,300 5,490 3,000
Printing costs 1,000 800 56
Professional services 25,000 31,330 14,400
Advertising costs 20,000 19,050 9,935
Insurance&claims 2,100 1,700 1,936
Building maintenance 24,500 26,000 28,900
Vehicular maintenance 2,500 1,700 4,191
Equipment maintenance 2,000 5,650 3,074
Communications maintenance 0 600 0
Lease&rent 2,000 6,600 5,889
Travel expenses 3,500 3,000 2,185
Educational reimbursement 0 0 395
Seminars&conferences 1,200 1,000 629
Dues&subscriptions 900 630 1,400
Special services 15,000 29,950 37,870
Mileage reimbursement 0 0 74
General liability expense 0 5,500 5,500
Services 357,000 415,270 399,179
Capital outlay 0 2,080 1,201
Reimbursements- interdepartment 0 (2,500) 0
Loan payments 0 13,400 16,130
Other expenditures 0 10,900 16,130
Total appropriations 878,050 966,720 1,044,286 "
AUTHORIZED POSITIONS 11 12 14
"Presented here for comparative purposes only. Included in the Convention Facilities Fund FY 1988&FY 1989.
63
NON-DEPARTMENTAL
Ak
DEPARTMENTAL NARRATIVE
The Non-Departmental section consolidates various programs and activities that are not related to one of the
typical departmental functions. Funds are budgeted here for outside agencies which provide service to the
community, such as the Art Museum of Southeast Texas, the Economic Development Council, and SET, Inc.
Additional Activities in this section include transfers from the General Fund to other operating funds as well as
expenses related to the Jefferson County Appraisal District.
65
DIVISIONAL EXPENDITURE SUMMARY
NON-DEPARTMENTAL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Insurance costs 0 0 424,000
Personnel costs 0 0 424,000
Telephone basic charges 0 0 79,640
Professional services 0 250,000 138,132
Jefferson County Appraisal District 242,000 0 0
Lease of Tyrrell Historical Library 147,200 30,260 0
Services 389,200 280,260 217,772
Deferred Compensation Plan 290,000 0 0
Contingency 65,000 10 0
Economic Development Council 50,000 50,000 50,000
First Stop Business Center 0 20,000 20,000
SET, Inc. 17,500 17,500 17,490
BUILD, Inc. 15,000 15,000 15,000
Summit II 0 0 69,782
Civic and Arts Support 0 114,600 144,861
Museum of SE Texas 150,000 150,000 150,000
Bad Debt Expense 7,000 0 0
Reimbursements-Capital Project 0 (158,400) (95,632)
Other expenditures 594,500 208,710 371,501
Contrib to Transit 429,600 566,350 545,200
Contrib to Insurance Fund 64,000 232,500 237,220
Contrib to Convention Facilities 0 207,960 302,960
Transfer to Debt Service-Golf 66,100 69,260 69,260
Transfer to General Improvement 0 15,260 730,000
Transfer to Street Maint Fund 0 1,600,000 768,385
Transfer to Tyrrell Improvement 0 600,000 0
Transfer to Capital Reserve 55,450 0 0
Transfers out 615,150 3,291,330 2,653,025
Total appropriations 1,598,850 3,780,300 3,666,298
66
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WATER
ism
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SUMMARY OF RESOURCES AND USES
WATER FUND
FY 1990 FY 1989 FY 1988
BUDGET ESTIMATE ACTUAL
BEGINNING BALANCE 4,574,775 2,866,395 3,026,736
CURRENT RESOURCES
Licenses and permits 3,000 3,000 3,468
Charges for services 14,245,890 13,585,360 12,820,175
Interest earnings 650,000 650,000 541,698
Miscellaneous revenue 6,000 12,070 25,438
Other financing sources 0 2,100,000 0
Total current resources 14,904,890 16,350,430 13,390,779
Total resources available 19,479,665 19,216,825 16,417,515
APPROPRIATIONS
Administration 382,450 378,320 285,025
Customer Services 984,350 1,030,430 806,187
Water Distribution 1,660,050 1,647,290 1,491,463
Water Production 1,572,650 1,613,160 1,503,455
Sewer Maintenance 1,721,900 1,736,630 1,568,268
Water Reclamation 1,070,800 1,090,220 936,753
Non-operating 10,651,210 7,146,000 6,959,969
Total appropriations 18,043,410 14,642,050 13,551,120
ENDING BALANCE 1,436,255 4,574,775 2,866,395
67
DEPARTMENTAL ORGANIZATIONAL CHART
WATER UTILITIES
ADMINISTRATION CUSTOMER SERVICE
-Administration - Billing &Customer Service
- Environmental Engineering - Meter Reading
- Meter Repair& Maintenance
DISTRIBUTION PRODUCTION
- I :::::T-
-Water Line Installation -Water Treatment Operations
& Repair - Quality Testing
- Meter Installations -Well Maintenance
SEWER MAINTENANCE RECLAMATION
- Sewer System Installation -Waste Water Treatment
& Repair - Quality Testing
68
DEPARTMENTAL NARRATIVE
The basic mission of the Water Utilities Department is to provide water and sanitary sewer service to City
customers. The activities necessary to provide these services are funded strictly from water and sewer revenues
and are accounted for in an Enterprise Fund.
The Department's six divisions are responsible for providing an adequate supply of high quality potable water
for domestic and industrial uses and fire protection; collection and treatment of wastewater for the protection
of public health and the environment; maintenance and construction of water and sewer services; planning of
facilities to meet present and future needs, and policies and procedures to insure quality construction and
proper usage of facilities.
During fiscal year 1990, major emphasis will be placed on improvements to the Wastewater Treatment Plant and
the canal system that furnished Neches River water to the Water Treatment Plant. The Wastewater Plant
improvements are necessary to comply with revised state and federal stream standards. Canal system
improvements are necessary to provide emergency supply capacity and protect the canal system from saltwater
intrusion. The extension of water services into 2,500 acres of newly annexed land is expected to begin in 1990.
The City plans to issue up to $20,000,000 in revenue bonds in fiscal year 1990 in order to bring its waste water
treatment and discharge system into compliance with the requirements of its EPA permit.
GOALS
o Implement an in-house monthly training program to improve supervisory and planning skills of all
supervisory personnel.
o Complete design of the sewage treatment plant improvements to comply with EPA regulations.
o Implement a five-year program to replace severely deteriorated water lines located in back lot easements.
o Continue the five-year project to identify and replace deteriorated and improperly installed sewer lines
and house service lines.
o Implement the use of chemicals to halt or slow the deterioration of major sewer lines due to acid gases.
69
DEPARTMENTAL EXPENDITURE SUMMARY
WATER
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 4,754,100 4,698,460 4,223,166
Supplies 982,100 1,004,300 793,134
Services 1,615,450 1,759,360 1,703,090
Capital outlay 160,800 170,550 28,956
Other expenditures 5,690,960 6,129,380 6,213,421
Transfers out 4,840,000 880,000 0
Uses of working capital 0 0 589,353
Total appropriations 18,043,410 14,642,050 13,551,120
AUTHORIZED POSITIONS 153 153 152
EXPENDITURE BY CATEGORY
5.4% 7.4%
9%
, ; o
0 18.9/0
31.5% .........:.:.:::::. :: :: :::::::::::
26.8%
❑ Salaries ■ Benefits E Supplies 0 Services
0 Capital outlay E3 Other expenditures El Transfers out
70
DIVISIONAL EXPENDITURE SUMMARY
WATER - ADMINISTRATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 257,250 257,820 214,009
Retirement costs 43,250 45,020 30,716
Insurance costs 36,100 28,440 21,234
Personnel costs 336,600 331,280 265,959
Office supplies 1,350 1,350 1,422
Postage 350 360 378
Office equipment 150 100 776
Office furniture 400 300 81
Small tools 200 11000 480
Educational materials 600 480 471
Computer supplies 200 0 595
Supplies 3,250 3,590 4,203
Telephone basic charges 0 0 3,744
Telephone long distance charges 800 1,000 909
Telephone equipment charges 21,000 21,040 1,117
Equipment maintenance 750 350 353
Travel expenses 3,500 4,300 2,575
Educational reimbursement 500 500 0
Seminars&conferences 1,200 1,060 1,125
Dues&subscriptions 750 400 364
Hospitality services 300 300 317
Mileage reimbursement 0 0 359
Services 28,800 28,950 10,863
Fixed assets 13,800 14,500 4,000
Capital outlay 13,800 14,500 4,000
Total appropriations 382,450 378,320 285,025
AUTHORIZED POSTIONS 8 8 7
71
DIVISIONAL EXPENDITURE SUMMARY
WATER - CUSTOMER SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 547,800 585,270 500,271
Retirement costs 90,500 98,930 68,916
Insurance costs 127,300 105,950 78,187
Personnel costs 765,600 790,150 647,374
Office supplies 5,000 5,000 2,596
Postage 114,000 96,000 73,094
Office equipment 400 970
1,471
Office furniture 800 530 552
Small tools 1,600 3,490 929
Fuel&lube 4,000 6,800 5,878
Water meter materials 12,500 44,780 0
Wearing apparel 3,300 1,660 936
Cleaning supplies 400 400 0
Educational materials 450 600 0
Sundry supplies 450 350 (851)
Supplies 142,900 160,580 84,605
Telephone basic charges 0 0 2,490
Telephone long distance charges 400 440 166
Telephone equipment charges 0 0 1,746
Copier charges 400 400 335
Fleet charges 11,300 22,170 20,825
Printing costs 18,500 17,740 4,182
Professional services 9,500 44,000 5,203
Insurance&claims 4,850 4,610 3,456
Vehicular maintenance 9,000 11,110 9,267
Equipment maintenance 600 11000 3,300
Communications maintenance 0 5,720 0
Travel expenses 3,500 3,190 2,208
Educational reimbursement 600 400 0
Seminars&conferences 1,000 4,850 1,027
Dues&subscriptions 1,100 560 199
Special services 37,800 35,600 45,804
Mileage reimbursement 13,050 0 0
Services 111,600 151,790 100,208
Fixed assets 52,000 4,030 0
Capital outlay _ 52,000 4,030 0
Reimbursements interdepartmental (87,750) (76,120) (26,000)
Other expenditures (87,750) (76,120) (26,000)
Total appropriations 984,350 1,030,430 806,187
AUTHORIZED POSITIONS 29 29 26
72
DIVISIONAL EXPENDITURE SUMMARY
WATER - DISTRIBUTION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 862,750 849,590 834,042
Retirement costs 146,900 149,920 131,277
Insurance costs 199,200 197,510 168,380
Personnel costs 1,208,850 1,197,020 1,133,699
Office supplies 1,000 1,000 858
Office equipment 0 0 271
Small tools 6,000 7,000 8,676
Fuel&lube 25,000 34,000 19,318
Sandshell&aggregate 38,000 40,000 21,003
Heavy materials 0 0 (209)
Building materials 10,000 21,500 1,177
Water&sewer materials 120,000 120,000 105,600
Water meter materials 0 0 15,927
Wearing apparel 8,500 8,500 4,035
Cleaning supplies 1,200 1,000 1,138
Computer supplies 800 1,100 0
Sundry supplies 700 500 487
Supplies 211,200 234,600 178,281
Telephone basic charges 0 0 4,368
Telephone long distance charges 200 120 81
Telephone equipment charges 0 0 3,498
Electricity charges 20,000 20,000 19,550
Trash collection charges 900 1,000 793
Fleet charges 67,400 83,790 86,961
Printing costs 800 800 812
Advertising costs 100 100 0
Insurance&claims 20,750 20,050 20,052
Vehicular maintenance 45,000 45,000 41,754
Equipment maintenance 600 500
325
Communications maintenance 0 5,720 0
Travel expenses 650 350 246
Seminars&conferences 250 610 930
Dues&subscriptions 350 130 113
Services 157,000 178,170 179,483
Fixed assets 83,000 37,500 0
Capital outlay 83,000 37,500 0
Total appropriations 1,660,050 1,647,290 1,491,463
AUTHORIZED POSITIONS 38 38 41
73
DIVISIONAL EXPENDITURE SUMMARY
WATER - PRODUCTION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 503,000 477,420 463,973
Retirement costs 83,850 84,230 68,373
Insurance costs 111,400 105,230 85,763
Personnel costs 698,250 666,880 618,109
Office supplies 750 600 722
Postage 100 80 62
Office equipment 500 500 454
Office furniture 2,500 2,500 797
Small tools 8,000 8,630 8,300
Fuel&lube 7,000 6,000 6,119
Parts&supplies 25,000 25,000 25,383
Sandshell&aggregate 1,000 1,000 632
Building materials 10,000 10,000 9,601
Water treatment chemicals 250,000 220,000 192,077
Wearing apparel 2,000 3,500 766
Cleaning supplies 3,000 2,500 2,331
Educational materials 500 500 270
Computer supplies 500 0 0
Laboratory supplies 5,000 7,000 6,864
Sundry supplies 7,000 10,000 9,236
Supplies 322,850 297,810 263,614
Telephone charges 500 500 9,211
Electricity charges 450,000 530,000 532,409
Gas charges 300 300 275
Trash collection charges 400 200 324
Fleet charges 14,800 17,180 13,234
Insurance&claims 3,950 3,660 3,660
Building maintenance 10,000 10,000 6,093
Vehicular maintenance 8,000 8,500 7,277
Equipment maintenance 50,000 35,000 40,335
Communications maintenance 0 5,720 0
Lease&rent 200 200 55
Travel expenses 500 270 0
Seminars&conferences 1,100 700 623
Dues&subscriptions 250 220 174
Special services 4,700 1,250 3,548
Permit fees 3,350 3,050 3,050
Services 548,050 616,750 620,268
Fixed assets 3,500 31,720 1,464
Capital outlay 3,500 31,720 1,464
Total appropriations 1,572,650 1,613,160 1,503,455
AUTHORIZED POSITIONS 21 21 21
74
DIVISIONAL EXPENDITURE SUMMARY
WATER - SEWER MAINTENANCE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 867,050 844,260 771,820
Retirement costs 146,200 148,460 118,630
Insurance costs 210,900 206,130 164,834
Personnel costs 1,224,150 1,198,850 1,055,284
Office supplies 900 900 705
Office equipment 0 0 290
Small tools 8,500 10,500 10,167
Fuel&lube 25,000 26,750 20,013
Sandshell&aggregate 28,000 25,000 18,757
Heavy materials 0 0 (5,043)
Building materials 1,000 1,000 272
Lift station supplies 26,000 22,000 18,839
Water&sewer materials 70,000 70,600 73,555
Wearing apparel 8,500 9,500 7,019
Cleaning supplies 1,200 1,000 883
Computer supplies 500 1,000 0
Sundry supplies 450 650 0
Supplies 170,050 168,900 145,457
Electricity charges 125,000 135,000 134,476
Gas charges 3,000 3,600 2,850
Trash collection charges 850 500 124
Fleet charges 90,600 82,580 82,401
Professional services 0 0 1,350
Insurance&claims 30,600 29,650 29,507
Vehicular maintenance 55,000 55,000 72,818
Equipment maintenance 18,000 13,500 21,585
Communications maintenance 0 5,720 0
Travel expenses 650 350 0
Educational reimbursement 0 250 0
Seminars&conferences 250 500 775
Dues&subscriptions 150 80 60
Special services 3,600 1,850 281
Services 327,700 328,580 346,227
Fixed assets 0 40,300 4,501
Fleet assets 0 0 16,799
Capital outlay 0 40,300 21,300
Total appropriations 1,721,900 1,736,630 1,568,268
AUTHORIZED POSITIONS 41 41 42
75
DIVISIONAL EXPENDITURE SUMMARY
WATER - RECLAMATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 376,250 361,150 331,005
Retirement costs 61,000 62,500 46,431
Insurance costs 83,400 90,630 54,705
Personnel costs 520,650 514,280 432,141
Office supplies 1,000 950 776
Postage 100 70 45
Office equipment 200 200
0
Small tools 3,000 2,800 4,043
Fuel&lube 13,000 7,000 4,443
Parts&supplies 35,000 40,000 36,614
Sandshel I&aggregate 1,000 1,500 857
Building materials 2,000 2,000 650
Water treatment chemicals 61,000 61,000 55,025
Wearing apparel 2,100 2,100 860
Cleaning supplies 2,200 2,200 1,705
Educational materials 300 400 377
Computer supplies 50 0 0
Laboratory supplies 10,000 17,700 10,351
Sundry supplies 900 900 1,228
Supplies 131,850 138,820 116,974
Telephone basic charges 0 0 15,119
Telephone long distance charges 150 250 240
Telephone equipment charges 0 0 1,637
Electricity charges 270,000 270,000 268,796
Trash collection charges 2,000 2,000 5,054
Fleet charges 7,900 15,550 18,947
Printing costs 100 250 53
Insurance&claims 13,000 12,320 12,469
Building maintenance 400 800 465
Vehicular maintenance 20,000 20,000 20,192
Equipment maintenance 60,000 30,500 22,654
Communications maintenance 0 5,720 0
Travel expenses 500 400 370
Seminars&conferences 600 600 755
Dues&subscriptions 350 630 336
Special services 23,500 23,500 6,559
Permit fees 11,300 12,100 11,800
Services 409,800 394,620 385,446
Fixed assets 8,500 42,500 2,192
Capital outlay 8,500 42,500 2,192
Total appropriations 1,070,800 1,090,220 936,753
AUTHORIZED POSITIONS 16 16 15
76
DIVISIONAL EXPENDITURE SUMMARY
WATER - NON-OPERATING
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Insurance costs 0 0 70,600
Personnel costs 0 0 70,600
Special services 500 500 595
General liability expense 32,000 60,000 60,000
Services 32,500 60,500 60,595
Esm recovery-prorata charges 0 15,000 46,531
Bond principal 815,000 1,370,000 1,175,000
Bond interest 2,106,100 2,019,340 2,125,195
Bank service charges 1,500 2,000 1,178
Gen oblig debt service 46,210 46,210 108,738
Deferred compensation 100,000 0 0
General fund in lieu of tax 2,569,900 2,622,950 2,626,580
Bad debt expense 140,000 130,000 156,199
Other expenditures 5,778,710 6,205,500 6,239,421
Transfer to capital improvements 4,810,000 880,000 0
Transfer to capital outlay 30,000 0 0
Transfers out 4,840,000 880,000 0
Increase in restrict assets 0 0 733,373
Decrease in restrict liabilities 0 0 (144,020)
Uses of working capital 0 0 589,353
Total appropriations 10,651,210 7,146,000 6,959,969
77
SANITATION
SUMMARY OF RESOURCES AND USES
SANITATION
FY 1990 FY 1989 FY 1988
BUDGET ESTIMATE ACTUAL
BEGINNING BALANCE 228,510 498,560 1,478,393
CURRENT RESOURCES
Charges for services 6,933,400 6,308,300 5,305,951
Interest earnings 50,000 54,000 76,559
Miscellaneous revenue 0 2,070 810
Total current resources 6,983,400 6,364,370 5,383,320
Total resources available 7,211,910 6,862,930 6,861,713
APPROPRIATIONS
Personnel costs 2,150,350 2,037,160 2,205,987
Supplies 316,900 341,200 385,882
Services 2,401,650 2,513,820 2,662,635
Capital outlay 150,000 29,600 7,810
Other expenditures 1,709,650 1,712,640 1,100,839
Transfers out 15,000 0 0
Total appropriations 6,743,550 6,634,420 6,363,153
ENDING BALANCE 468,360 228,510 498,560
All 1988 and 1989 amounts restated to include amounts from the Landfill Fund.
79
DEPARTMENTAL ORGANIZATIONAL CHART
SANITATION
ADMINISTRATION
RESIDENTIAL BRUSH DISPOSAL
COLLECTION COLLECTION
80
DEPARTMENTAL NARRATIVE
The Sanitation Department is responsible for collecting residential garbage and bulk trash for most of the City's
residents. it also operates a landfill which serves the solid waste disposal needs for all of Beaumont, the City
of Nederland and Port Neches, and other outlying areas. There are four divisions comprised of 64 employees
and a combined operating budget of approximately $6.7 million. There have been some major changes in
the delivery of services this past fiscal year. Since 1989, an automated refuse collection system has been in
operation. This system replaced the two person side-loader system with a one person, automated container
pickup, thus allowing some additional personnel to be assigned to the Brush Division.
The Landfill operation has come under increasing pressures to assure the City's compliance with environmental
and water quality control regulations. This has resulted in some increase in operating costs, but has not
required additional employees. One of the departments major challenges will be to provide efficient collection
and disposal services in a cost-effective manner.
GOALS
o Implement new trash collection procedures to assure 100% coverage by January 1, 1990
o Develop a City Recycling Plan by year end
o Improve communications with the public by mailing information in the water bill, utilizing the City's TV cable
and better coordination of press releases
o Bring the Landfill into full compliance with state regulations
o Establish an efficient wet weather dumping area on the Landfill to assure ease of daily coverage
o Participate in community cleanup projects and recycling efforts.
81
DEPARTMENTAL EXPENDITURE SUMMARY
SANITATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Administration 908,050 648,280
Residential 548,909
2,160,900 2,540,370 2,640,015
Brush 892,150
Disposal 809,190 628,044
2,782,450 2,636,580 * 2,546,185
Total appropriations 6,743,550 6,634,420
6,363,153
AUTHORIZED POSITIONS 64 64 70
*Presented here for comparative purposes only. Included in the Landfill Fund total for FY 1988 & FY 1989.
EXPENDITURES BY CATEGORY
9.3%
4.5%.MMil
(iN a
n,. 21.5%
.:`illiitOLro'rG
0. 0
2/0
p
34.4
/o >
28%
2.1%
0 Salaries ■ Benefits ■ Supplies 0 Services
0 Capital outlay 0 Other expenditures 0 Transfers out
82
DIVISIONAL EXPENDITURE SUMMARY
SANITATION - ADMINISTRATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 201,250 165,810 139,920
Retirement costs 33,100 29,080 21,198
Insurance costs 33,700 28,440 39,385
Personnel costs 268,050 223,330 200,503
Office supplies 6,000 9,650 13,387
Postage 300 15,500 1,329
Office equipment 550 0 531
Office furniture 800 950 689
Small tools 800 200 382
Fuel&lube 1,500 0 305
Building materials 1,000 800 0
Wearing apparel 500 0 0
Cleaning supplies 1,500 1,400 1,573
Educational materials 150 130 88
Sundry supplies 600 0 0
Supplies 13,700 28,630 18,284
Telephone charges 200 6,090 11,753
Electricity charges 11,000 5,410 4,973
Water&sewer charges 350 300 209
Printing costs 0 0 1,568
Professional services 0 0 71,350
Building maintenance 3,000 0 0
Vehicular maintenance 11000 0 0
Equipment maintenance 3,000 940 1,675
Travel expenses 3,300 760 1,499
Educational reimbursement 0 1,800 162
Seminars&conferences 2,000 600 518
Dues&subscriptions 800 620 249
Special services 87,750 76,000 28,009
Mileage reimbursement 200 0 613
General liability expense 19,200 40,000 40,000
Services 131,800 132,520 162,578
Fixed assets 0 17,100 4,505
Capital outlay 0 17,100 41505
Deferred compensation plan 50,000 0 0
General fund in lieu of tax 382,800 200,000 125,000
Bad debt expense 51,700 46,700 38,039
Transfer to capital reserve 10,000 0 0
Transfers&other expenditures 494,500 246,700 163,039
Total appropriations 908,050 648,280 548,909
AUTHORIZED POSITIONS 8 7 7
83
DIVISIONAL EXPENDITURE SUMMARY
SANITATION - RESIDENTIAL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 528,900 551,030 928,170
Retirement costs 87,550 91,050 114,444
Insurance costs 141,700 127,080 160,887
Personnel costs 758,150 769,160 1,203,501
Office supplies 0 0 81
Small tools 11000 990 585
Fuel&lube 100,000 103,060 100,443
Wearing apparel 3,000 1,600 5,963
Collection containers 0 14,000 0
Sundry supplies 700 900 504
Supplies 104,700 120,550 107,576
Fleet charges 417,500 375,000 302,451
Insurance&claims 43,600 42,340 40,805
Vehicular maintenance 360,000 358,560 489,584
Communications maintenance 20,800 20,800 0
Lease&rent 42,300 42,600 45,320
Dues&subscriptions 0 0 90
Special services 0 381,980 390,715
Servcies 884,200 1,221,280 1,268,965
Bond principal 225,000 225,000 43,890
Bond interest 186,850 202,380 16,083
Bank service charges 2,000 2,000 0
Other expenditures 413,850 429,380 59,973
Total appropriations 2,160,900 2,540,370 2,640,015
AUTHORIZED POSITIONS 23 23 40
84
DIVISIONAL EXPENDITURE SUMMARY
SANITATION - BRUSH
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 346,850 335,720 127,917
Retirement costs 57,300 60,900 19,365
Insurance costs 118,500 77,590 20,408
Personnel costs 522,650 474,210 167,690
Small tools 800 250 368
Fuel&lube 28,000 30,300 24,819
Wearing apparel 2,500 1,310 647
Sundry supplies 0 200 15
Supplies 31,300 32,060 25,849
Fleet charges 165,000 0 103,268
Insurance&claims 38,200 37,120 28,130
Vehicular maintenance 130,000 129,100 160,038
Communications maintenance 5,000 5,200 0
Special services 0 130,000 143,069
Services 338,200 301,420 434,505
Fixed assets 0 11500 0
Capital outlay 0 1,500 0
Total appropriations 892,150 809,190 628,044
AUTHORIZED POSITIONS 15 16 5
85
DIVISIONAL EXPENDITURE SUMMARY
SANITATION - DISPOSAL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 423,100 420,890 340,841
Retirement costs 69,200 61,170 47,738
Insurance costs 109,200 88,400 61,678
Personnel costs 601,500 570,460 450,257
Office supplies 4,000 2,960 3,057
Postage 700 500 584
Office furniture 300 300 18
Small tools 5,000 3,800 2,449
Fuel&lube 70,000 70,000 37,581
Sand shell&aggregate 80,000 80,000 122,274
Heavy materials 0 300 0
Wearing apparel 3,000 1,600 4,350
Computer supplies 0 0 35
Building material 2,000 0 0
Cleaning supplies 600 0 0
Educational materials 100 0 0
Sundry supplies 11500 500 594
Supplies 167,200 159,960 170,942
Telephone charges 200 2,640 4,829
Utility charges 7,100 6,220 6,425
Fleet charges 254,000 240,040 140,971
Professional services 269,400 186,600 6,015
Insurance&claims 6,950 6,220 2,235
Vehicular,maintenance 350,000 251,700 68,660
Equipment maintenance 500 500 836
Lease&rent 100,000 0 26,225
Professional development 9,000 1,100 2,259
Dues&subscriptions 200 100 300
Special services 50,000 143,480 69,813
Mileage reimbursement 100 0 0
General liability expense 0 20,000 20,000
State fees 150,000 0 0
Services 1,197,450 858,600 348,568
Capital outlay 0 11,000 3,305
Bond principal 515,000 515,000 445,000
Bond interest 292,300 329,770 374,016
Bank service charges 4,000 4,000 4,510
General fund in lieu of fax 0 182,790 50,000
Bad debt expense 0 5,000 4,301
Transfer to capital outlay 5,000 0 0
Post closure maintenance 0 0 28,355
Landfill excavation 0 0 666,931
Other expenditures 816,300 1,036,560 1,573,113
Total appropriations 2,782,450 2,636,580 2,546,185
AUTHORIZED POSITIONS 18 18 18
'Presented here for comparative purposes only. Included in the Landfill Fund totals for FY 1988&FY 1989.
86
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SPECIAL REVENUE FUNDS
Hotel-Motel Fund
Transit Fund
UMTA - Urban Mass Transportation Administration
Street Maintenance Fund
State Health Grant Fund
Misc. Public Safety Grants Fund
S.T.E.P. Program Fund
Transporation Grants Fund
Tax Increment Financing Fund
W.I.C. Program Fund
Community Development Block Grant Fund
Emergency Shelter Grant Fund
Small Business Loan Fund
Rental Rehab Fund
MURL'S Grant Fund
HUD Section 108 Loan Fund
Confiscated Goods Fund
Fire Training Fund
SUMMARY OF RESOURCES AND USES
HOTEL MOTEL FUND
FY 1990 FY 1989 FY 1988
BUDGET ESTIMATE ACTUAL
BEGINNING BALANCE 3,267 3,267 0
CURRENT RESOURCES
Gross receipts tax 878,000 860,000 848,086
Interest earnings 0 0 1,461
Total current resources 878,000 860,000 849,547
Total resources available 881,267 863,267 849,547
APPROPRIATIONS
Convention &Visitors Bureau 442,300 443,570 407,432
Southeast Texas Arts Council 120,000 118,570 118,570
Beaumont Heritage Society 10,000 10,000 10,000
Transfer out- General Fund/Conv Fac 308,967 287,860 310,278
Total appropriations 881,267 860,000 846,280
ENDING BALANCE 0 3,267 3,267
88
DIVISIONAL EXPENDITURE SUMMARY
CONVENTION & VISITORS BUREAU
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 160,200 150,300 117,242
Retirement costs 21,100 18,050 13,429
Insurance costs 16,600 13,420 9,843
Personnel costs 197,900 181,770 140,514
Office supplies 3,000 3,200 3,604
Postage 4,000 3,200 3,622
Office equipment 0 170 0
Office furniture 0 0 279
Fuel&lube 500 430 285
Cleaning supplies 100 230 0
Computer supplies 500 300 0
Sundry supplies 0 2,070 0
Supplies 8,100 9,600 7,790
Telephone charges 2,000 1,580 4,627
Electricity charges 2,000 2,000 1,826
Water&sewer charges 400 290 214
Copier charges 200 200 108
Fleet charges 4,700 7,340 4,798
Printing costs 3,000 1,600 3,043
Advertising costs 167,000 164,000 165,625
Insurance&claims 0 350 384
Building maintenance 0 2,400 2,568
Vehicular maintenance 1,000 300 1,765
Equipment maintenance 2,000 1,000 626
Lease&rent 0 6,740 9,204
Travel expenses 30,000 20,700 23,153
Seminars&conferences 0 5,500 3,379
Dues&subscriptions 4,000 8,200 4,030
Special services 20,000 30,000 31,252
Services 236,300 252,200 256,602
Fixed assets 0 0 2,526
Capital outlay 0 0 2,526
Total appropriations 442,300 443,570 407,432
AUTHORIZED POSITIONS 4 4 4
89
SUMMARY OF RESOURCES AND USES
TRANSIT FUND
FY 1990 FY 1989 FY 1988
BUDGET ESTIMATE ACTUAL
BEGINNING BALANCE 13,143 73,953 422,436
CURRENT RESOURCES
Charges for services 330,000 320,700 349,299
Intergovernmental revenue 733,600 566,350 520,009
Interest earnings 0 570 22,959
Transfers in - General Fund 429,600 566,350 545,200
Total current resources 1,493,200 1,453,970 1,437,467
Total resources available 1,506,343 1,527,923 1,859,903
APPROPRIATIONS
Services 1,501,600 1,469,400 1,408,255
Other expenditures (11,200) (16,000) (12,025)
Transfer out- UMTA Fund 0 61,380 389,720
Total appropriations 1,490,400 1,514,780 1,785,950
ENDING BALANCE 15,943 13,143 73,953
90
ASSESSED VALUE AND ESTIMATED ACUTAL VALUE OF TAXABLE PROPERTY
TEN YEAR ANALYSIS
Personal
Fiscal Real Property Property Assessed Estimated Assessment
Year Assessed Value Assessed Value Value Actual Value Ratio
1979 - 80 $571,215,590 $156,918,660 $728,134,250 $1,213,557,083 60%
1980 - 81 625,647,980 174,182,430 799,830,410 1,333,050,767 60%
1981 - 82 1,211,371,445 341,668,869 1,553,040,314 1,553,040,314 100%
1982 - 83 1,865,666,640 526,213,668 2,391,880,308 2,391,880,308 100%
1983 - 84 1,972,717,781 556,407,579 2,529,125,360 2,529,125,360 100°
1984 - 85 2,065,943,887 521,571,122 2,587,515,009 2,587,515,009 100%
1985 - 86 2,360,281,120 506,721,475 2,867,002,595 2,867,002,595 100%
1986 - 87 2,313,749,530 555,216,530 2,868,966,060 2,868,966,060 100%
1987 - 88 2,173,838,570 542,728,170 2,716,566,740 2,716,566,740 100%
1988 - 89 2,187,316,870 549,461,990 2,736,778,860 2,736,778,860 100%
1989 - 90 N/A N/A 2,759,044,690 2,759,044,690 100%
DEDICATION OF PROPERTY TAX RATES
TEN YEAR ANALYSIS
Liability Capital
Fiscal General Debt Insurance Projects Total
Year Fund Service Trust Funds Tax Rate
1979 - 80 1.33000 0.54000 -- __ $1.87
1980 - 81 1.33000 0.54000 -- __ 1.87
1981 - 82 0.79000 0.33000 -- -- 1.12
1982 - 83 0.51000 0.24000 -- -- 0.75
1983 - 84 0.51000 0.25000 -- -- 0.76
1984 - 85 0.51000 0.27000 -- -- 0.78
1985 - 86 0.46460 0.22540 -- -- 0.69
1986 - 87 0.44620 0.22540 0.0184 -- 0.69
1987 - 88 0.43050 0.23143 0.0194 0.00867 0.69
1988 - 89 0.29220 0.22000 0.0192 0.00860 0.54
1989 - 90 0.31068 0.22080 0 0.00852 0.54
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SUMMARY OF RESOURCES AND USES
GENERAL FUND
FY 1990 FY 1989 FY 1988
BUDGET ESTIMATE ACTUAL
BEGINNING BALANCE 2,878,630 5,373,640 4,802,291
CURRENT RESOURCES
Property taxes 8,757,110 8,207,950 11,998,540
Gross receipts tax 8,504,180 7,725,720 7,434,738
Sales and use tax 16,331,690 15,788,770 12,949,512
Industrial payments 6,660,600 6,613,710 6,628,189
License and permits 456,560 442,620 399,632
Charges for services 1,099,840 1,138,890 1,071,042
Fines and forfeits 1,524,450 1,498,590 995,418
Recreational activities 190,460 181,250 181,492
Community facilities 460,000 1,340 33,265
Intergovernmental 22,200 26,040 23,709
Interest earnings 325,000 325,000 276,111
Miscellaneous 612,410 641,740 359,266
Transfer in - Hotel/Motel 308,967 122,860 120,900
Transfer in -T.I.F.F. Fund 90,000 0 0
Other financing sources 0 56,000 16,520
Recovery 0 0 730,115
Total current resources 45,343,467 42,770,480 43,218,449
Total resources available 48,222,097 48,144,120 48,020,740
APPROPRIATIONS
General Government 1,754,700 1,973,020 1,739,233
Central Services 935,800 632,850 510,564
Administrative Services 3,488,400 3,608,510 3,695,346
Police 12,514,200 11,643,710 10,938,823
Fire 9,436,350 9,097,450 8,452,135
Public Safety 2,347,750 2,260,980 2,065,914
Health 1,112,200 1,037,700 903,552
Public Works 8,357,050 7,763,600 7,445,707
Community Services 4,280,010 3,467,370 3,229,528
Non-Departmental 1,598,850 3,780,300 3,666,298
Total appropriations 45,825,310 45,265,490 42,647,100
ENDING BALANCE 2,396,787 2,878,630 5,373,640
1
GENERAL GOVERNMENT
DEPARTMENTAL ORGANIZATIONAL CHART
GENERAL GOVERNMENT
MAYOR/COUNCIL
CITY ATTORNEY CITY MANAGER CITY CLERK
- Legislation & Policy -Policy Implementation - Official Records Management
- Contract Review - Economic Development - City Elections
- Municipal Court Prosecution - Employee& Public
-Claims Administration Communications
-Agenda Preparation
MUNICIPAL COURT
- Municipal Court Support
-Warrants&Collections
3
DEPARTMENTAL NARRATIVE
The Department of General Government includes the City Council, the Offices of the City Manager, City Attorney
and City Clerk.
The Mayor and City Council members are the elected representatives of the City. They are charged with the
formulation of public policy and are responsible for appointing the City Manager, City Attorney, City Clerk and
Chief Magistrate. The City Manager's office implements Council directives and policies, administers the fiscal
affairs, manages city operations and coordinates the public relations and communication activities.
The City Attorney and staff provide legal counsel and representation for the City. Services provided by this
Department include preparation and review of ordinances, resolutions, contracts, deeds, liens and other legal
documents. Formal and informal opinions are given on questions of law pertaining to City operations. The
Legal Department is responsible for prosecuting cases in Municipal Court and representing the City in eminent
domain proceedings, damage suits, injunction suits, injury claims, arbitration and other litigations.
Representation is also provided in hearings conducted by federal and state agencies. The Department furnishes
a variety of legal services relating to tax enforcement, zoning and land use regulations, traffic and parking
control, utility rates, railroads, bond sales and other matters requiring legislative action or involving interpretation
and application of law. Additionally, the Legal Department administers the City's self-insurance program for
general liability and fleet liability.
The City Clerk's office maintains the City's official legislative and contractual records. The City Clerk serves as
the Clerk of Municipal Court, conducts all city elections, processes bid advertisements and other notices for
publication, receives competitive bids and records minutes of City Council meetings and bid opening sessions.
The Municipal Court provides the City of Beaumont with control over the enforcement of certain misdemeanor
criminal laws within its boundaries and is responsible for processing and adjudicating all Class C Misdemeanor
cases filed under the Texas Penal Code, Texas Uniform Traffic Act and ordinances of the City of Beaumont.
GOALS
o Defend or prosecute all litigation in which the City or officials of the City are parties, and to handle efficiently
all legal affairs of the City.
o Improve the use of legal resources to assist in controlling City risk and cost of operation associated with
liability matters.
o Assist in promulgating better enforcement processes of City ordinances and in collecting fines when
regulations are violated.
o Coordinate with the collections activity in assuring maximum collection for damages to city-owned property.
o Provide responsive assistance to citizens in answer to queries of City government.
o Enhance procedures for collection of official documents.
o Obtain two additional workstations consisting of a CRT, cash drawer and printer, and additional cashier in
order to better serve the public.
o Implement the notice of outstanding Warrant Letter mailing on a monthly basis.
o Allow at least four more Deputy Court Clerks to attend the 24-hour training session offered by the Municipal
4
DEPARTMENTAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 1,348,000 1,363,960 1,211,158
Supplies 46,550 50,460 45,679
Services 399,150 567,370 472,729
Capital outlay 0 11,230 10,186
Other expenditures (39,000) (5,000) (519)
Total appropriations 1,754,700 1,988,020 1,739,233
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
City Council 286,400 311,950 291,794
City Manager 397,250 652,530 544,165
Legal 364,450 357,080 306,992
City Clerk 170,150 169,410 154,079
Municipal Court 536,450 482,050 442,203
Total 1,754,700 1,973,020 1,739,233
AUTHORIZED POSITIONS• 34 35.5 35.5
EXPENDITURE BY CATEGORY
57.7%
;.;iij$?:A ,:�::j stir
r;'r'= 22.6%
17.1% : $`::>:.:
2.6%
Salaries ■ Benefits ■ Suppiles E Services
5
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT - CITY COUNCIL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 75,450 74,980 74,811
Retirement costs 3,400 3,810 3,049
Insurance costs 4,350 3,560 3,146
Personnel costs 83,200 82,350 81,006
Office supplies 2,500 2,500 3,985
Postage 1,500 1,500 1,700
Educational materials 300 200 0
Sundry supplies 900 900 177
Supplies 5,200 51100 5,862
Telephone basic charges 0 0 746
Telephone long distance charge 2,500 2,500 1,475
Telephone equipment charges 0 0 673
Copier charges 51000 11,000 4,686
Printing costs 500 1,450 182
Professional services 95,000 112,000 110,000
Communications maintenance 100 100 0
Travel expenses 16,000 14,000 19,662
Educational reimbursement 500 0 0
Seminars&conferences 4,000 4,000 2,630
Dues&subscriptions 25,500 25,500 24,126
Special services 43,000 43,050 36,130
Hospitality services 5,900 5,900 4,616
Services 198,000 219,500 204,926
Fixed assets 0 5,000 0
Capital outlay 0 5,000 0
Total appropriations 286,400 311,950
291,794
AUTHORIZED POSITIONS 1 1 1
6
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT - CITY MANAGER
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 226,400 320,660 292,416
Retirement costs 37,850 63,090 44,656
Insurance costs 24,700 30,650 23,783
Personnel costs 288,950 414,400 360,855
Office supplies 6,000 8,350 4,971
Postage 2,500 2,050 1,373
Office equipment 1,000 900 0
Office furniture 1,900 1,530 393
Educational materials 750 790 155
Sundry supplies 850 320 52
Supplies 13,000 13,940 6,944
Telephone basic charges 0 0 2,480
Telephone long distance charge 11900 2,450 2,196
Telephone equipment charges 0 17,550 3,716
Copier charges 2,500 2,840 1,795
Fleet charges 0 6,400 0
Printing costs 1,000 2,930 263
Professional services 40,000 106,000 65,000
Advertising costs 0 500 0
Equipment maintenance 500 470 101
Travel expenses 20,000 31,500 28,026
Educational reimbursement 1,400 1,400 0
Seminars&conferences 2,500 5,830 2,515
Dues&subscriptions 5,000 6,970 2,838
Special services 10,000 20,000 57,970
Hospitality services 5,000 51100 3,562
Mileage reimbursement 500 1,150 142
Employee awards&banquets 5,000 12,200 3,237
Services 95,300 223,290 173,841
Fixed assets 0 900 2,525
Capital outlay 0 900 2,525
Total appropriations 397,250 652,530 544,165
AUTHORIZED POSITIONS 6 8 8
7
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT - LEGAL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 295,150 255,650 223,623
Retirement costs 49,400 49,020 31,087
Insurance costs 33,200 26,910 19,482
Personnel costs 377,750 331,580 274,192
Office supplies 1,800 1,130 1,360
Postage 500 850 386
Office furniture 0 0 878
Fuel&lube 0 0 21
Educational materials 12,000 12,000 10,731
Supplies 14,300 13,980 13,376
Telephone basic charges 0 0 1,046
Telephone long distance charge 350 650 558
Telephone equipment charges 0 5,020 1,313
Copier charges 1,500 1,500 2,012
Professional services 500 500 363
Equipment maintenance 500 500 239
Travel expenses 3,500 4,070 3,991
Educational reimbursement 750 250 0
Seminars&conferences 2,300 1,480 2,810
Dues&subscriptions 2,000 1,350 1,684
Special services 0 0 70
Services 11,400 15,320 14,086
Fixed assets 0 1,200 5,338
Capital outlay 0 1,200 5,338
Reimbursements-interdepartmental (39,000) 0 0
Reimbursements-capital project 0 (5,000) 0
Other expenditures (8§,000) (5,000) 0
Total appropriations 364,450 357,080 306,992
AUTHORIZED POSITIONS 8 7.5 7.5
8
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT - CITY CLERK
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 76,000 72,620 67,181
Retirement costs 12,950 12,580 9,409
Insurance costs 12,100 10,470 8,149
Personnel costs 101,050 95,670 84,739
Office supplies 1,600 2,500 3,328
Postage 300 550 372
Office equipment 1,000 1,500
5,661
Office furniture 1,200 2,300 908
Small tools 100 300 368
Educational materials 300 500 195
Supplies 4,500 7,650 10,832
Telephone basic charges 0 0 782
Telephone long distance charge 200 300 61
Telephone equipment charges 0 10,030 985
Professional services 0 0 3,633
Advertising costs 20,000 12,000 17,477
Equipment maintenance 4,000 2,300 1,372
Travel expenses 2,200 2,000 1,520
Educational reimbursement 0 300 0
Seminars&conferences 1,250 1,000 590
Dues&subscriptions 450 300 321
Special services 6,500 6,060 29,963
Election charges 30,000 30,000 0
Services 64,600 64,290 56,704
Fixed assets 0 1,800 2,323
Capital outlay 0 1,800 2,323
Reimbursements interdepartmental 0 0 (519)
Other expenditures 0 0 (519)
Total appropriations 170,150 169,410 154,079
AUTHORIZED POSITIONS 3 3 3
9
DIVISIONAL EXPENDITURE SUMMARY
GENERAL GOVERNMENT- MUNICIPAL COURT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 366,300 328,260 323,727
Retirement costs 62,450 56,490 42,977
Insurance costs 68,300 55,210 43,662
Personnel costs 497,050 439,960 410,366
Office supplies 3,000 3,000 3,469
Postage 4,200 4,200 4,015
Office equipment 0 600
798
Office furniture 0 100 0
Educational materials 850 870 (108)
Computer supplies 1,500 1,020 491
Supplies 9,550 9,790 8,665
Telephone basic charges 0 0 2,040
Telephone long distance charge 200 300 212
Telephone equipment charges 0 0 1,969
Printing costs 7,000 7,500 6,786
Professional services 10,050 10,050 0
Equipment maintenance 2,800 2,300 2,591
Travel expenses 2,400 1,950 1,692
Seminars&conferences 150 500 193
Dues&subscriptions 150 230 143
Special services 7,100 7,140 7,546
Services 29,850 29,970 23,172
Fixed assets 0 2,330 0
Capital outlay 0 2,330 0
Total appropriations 536,450 482,050 442,203
AUTHORIZED POSITIONS 16 16 16
10
CENTRAL SERVICES
DEPARTMENTAL ORGANIZATIONAL CHART
CENTRAL SERVICES
EMPLOYEE L Y
O EE R
ELATI
ON
S
F EE
- Recruitment&Screening - Fleet Administration
- Employee Benefits - Maintenance Operations
- Affirmative Action - Fleet Replacement
- Risk Management
AIRPORT COMMUNICATIONS
- Fixed Base Operations - Radio Shop
- System
INTERNAL SERVICE FUND
11
DEPARTMENTAL NARRATIVE
Central Services includes the Fleet Management Department and the Office of Employee Relations.
Contained within the Fleet Management Department is fleet maintenance for approximately 750 pieces of
vehicles and equipment and responsibility for the Communications Division and Municipal Airport. The
Communications Division includes all of the maintenance of the two-way radios, paging systems and the internal
telephone system.
The Municipal Airport provides general aviation services for the community.
The Office of Employee Relations functions as a staff support service to other City departments. The office
provides personnel services, benefits, employee and risk management activities. More specifically, this office
is responsible for obtaining qualified applicants and employees to fill various job vacancies; administering the
City's employee benefits program while developing and implementing cost containment methods; minimizing
the City's liability exposure by providing safety and defensive driving programs as well as identifying potential
areas of liability and making recommendations for improvements.
The Director of Central Services serves as the City's Affirmative Action Officer and MBE Compliance Officer.
GOALS
o Replace the underground gas storage tanks at Streets& Drainage and install a new fuel monitoring system
at Streets & Drainage and at the Fleet yard by September 1990.
o Enhance career advancement of employees through increased use of a minimum of two in-house training
workshops.
o Re-evaluate the current employee health benefits system and make modifications that will provide both
adequate health care and controls necessary to hold costs at the current level against a projected 23%
increase.
o Implement a new cash flow program to help reduce the cost of our worker's compensation insurance by
5%.
o Continue to maintain a strong, actuarially sound liability trust fund.
o Develop and implement an automated system for easy, quick retrieval of personnel data by September 1,
1990.
12
DEPARTMENTAL EXPENDITURE SUMMARY
CENTRAL SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 648,450 426,070 365,008
Supplies 69,700 69,740 24,869
Services 387,650 121,540 116,811
Capital outlay 0 15,500 3,876
Other expenditures (170,000) 0 0
Total appropriations 935,800 632,850 510,564
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Airport 80,350 165,590 77,783
Employee Relations 407,250 467,260 432,781
Communications 448,200 259,400 0
Total 935,800 892,250 510,564
AUTHORIZED POSITIONS 17 15 10
"Presented here for comparative purposes only. Included in the Capital Reserve Fund total for FY 1989.
EXPENDITURES BY CATEGORY
44.2%
14.4%
6.
0
35.1%
❑ Salaries ■ Benefits ■ Supplies EM Services
13
DIVISIONAL EXPENDITURE SUMMARY
CENTRAL SERVICES - AIRPORT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 0 33,500 725
Retirement costs 0 450 0
Insurance costs 0 1,200 20
Personnel costs 0 35,150 745
Office supplies 100 800 0
Postage 50 40 0
Small tools 0 3,000 581
Fuel&lube 0 35,900 1,297
Parts&supplies 2,000 0 0
Wearing apparel 0 200 0
Refreshments 0 250 0
Sundry supplies 0 2,300 0
Supplies 2,150 42,490 1,878
Telephone basic charges 0 40 646
Telephone long distance charge 0 40 108
Telephone equipment charges 0 40 42
Electricity charges 12,000 11,150 10,560
Water&sewer charges 500 500 725
Trash collection charges 0 400 0
Professional services 500 600 0
Building maintenance 3,500 4,000 (228)
Vehicular maintenance 0 700 0
Lease&rent 0 2,000 0
Special services 61,700 66,300 63,307
Mileage reimbursement 0 180 0
Services 78,200 85,950 75,160
Fixed assets 0 2,000 0
Capital outlay 0 2,000 0
Total appropriations 80,350 165,590 77,783
AUTHORIZED POSITIONS 0 0 0
14
DIVISIONAL EXPENDITURE SUMMARY
CENTRAL SERVICES - EMPLOYEE RELATIONS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 352,600 305,040 294,545
Retirement costs 59,450 50,990 39,770
Insurance costs 48,700 34,890 29,948
Personnel costs 460,750 390,920 364,263
Office supplies 12,000 12,360 14,062
Postage 2,500 3,460 2,128
Office equipment 1,250 2,750 696
Office furniture 1,000 370 337
Small tools 0 50 0
Educational materials 14,300 4,760 4,173
Computer supplies 2,900 3,500 1,595
Supplies 33,950 27,250 22,991
Telephone basic charges 0 0 2,231
Telephone long distance charges 1,800 2,200 2,591
Telephone equipment charges 0 0 2,060
Copier charges 5,500 4,490 4,911
Printing costs 1,200 2,075 0
Professional services 40,000 0 3,386
Advertising costs 7,000 11,460 7,644
Equipment maintenance 250 250 0
Travel expenses 7,300 3,395 5,163
Educational reimbursement 1,550 1,410 870
Seminars&conferences 4,350 2,780 3,301
Dues&subscriptions 5,100 7,030 9,494
Special services 500 500 0
Employee Wellness 8,000 0 0
Services 82,550 35,590 41,651
Fixed assets 0 13,500 3,876
Capital outlay 0 13,500 3,876
Reimbursements-interdepartmental (170,000) 0 0
Other expenditures (170,000) 0 0
Total appropriations 407,250 467,260 432,781
AUTHORIZED POSITIONS 12 10 10
15
DIVISIONAL EXPENDITURE SUMMARY
CENTRAL SERVICES - COMMUNICATIONS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 136,600 144,580 0
Retirement costs 22,950 26,390 0
Insurance costs 28,150 22,330 0
Personnel costs 187,700 193,300 0
Office supplies 500 500 0
Small tools 1,900 2,300 0
Fuel&lube 900 1,200 0
Electronic materials 30,000 45,000 0
Cleaning supplies 100 100 0
Educational materials 200 500 0
Supplies 33,600 49,600 0
Telephone charges 188,100 100 0
Electricity charges 4,000 4,000 0
Gas charges 1,500 1,500 0
Insurance&claims 0 800
Building maintenance 1,000 11000 0
Vehicular maintenance 1,000 500 0
Equipment maintenance 1,500 800 0
Travel expenses 1,500 500 0
Educational reimbursement 300 300 0
Seminars&conferences 2,500 500 0
Dues&subscriptions 500 500 0
Special services 25,000 0 0
Services 226,900 10,500 0
Fixed assets 0 6,000 0
Capital outlay 0 6,000 0
Total appropriations 448,200 259,400 0
AUTHORIZED POSITIONS 5 5 0
Presented here for comparative purposes only. Included in the Capital Reserve Fund for FY 1989.
16
ADMINISTRATIVE SERVICES
DEPARTMENTAL ORGANIZATIONAL CHART
ADMINISTRATIVE SERVICES
FINANCE L PURCHASING & PROPERTY
MANAGEMENT
-Accounting - Purchasing
- Cash Management - Postal Service
- Internal Audit - Real Property Acquisition
- Budget and Disposal
- Leases
Contract Administration
..........
...........
.... ..... ... .
...........
BUILDING G MAI
NTENAN
CE
MANAGEMENT EM
ENT
INFORMATION
ATI
O j�
SYSTEMS
S EM
S
- Maintenance Operations - Information Systems - Housing Rehabilitation
- Electrical & Mechanical - Micro Computer Support - Rental Rehabilitation
- Renovation &Construction -Affordable Housing
Projects - Fair Housing Office
SPECIAL REVENUE FUND
17
DEPARTMENTAL NARRATIVE
The Administrative Services Department is responsible for the centralized management and control of the City's
finances as well as for providing major staff support to other City departments through its financial, data
processing, purchasing, building maintenance and grant administration services. The Department also directs
the CDBG funded activities of the City's Housing Services Division.
The Department's financial services include accounting, cash and debt management, collections, budgeting
auditing, financial reporting and grant administration.
The Purchasing and Property Management Division provides support services including procurement of all
commodities and services, contract administration, disposal of surplus goods and property, acquisition and
management of City leases and surplus property, and mail service.
The Building Management Division is responsible for maintaining the City's buildings, including the electrical,
heating, air conditioning and roofing systems as well as the general appearance of the facilities. It also provides
custodial service for City Hall. In addition to routine maintenance, the Division accommodates the needs for
emergency repairs, major renovations and special projects. This division also manages the building projects
identified in the capital replacement budget.
Management Information Systems provides centralized data processing, system design and technical support.
It also provides assistance for all City offices in the selection, installation and support for the City's
microcomputers and software.
GOALS
o Continue to improve the timeliness and accuracy of financial reporting.
o Complete the development and implementation of centralized, automated receivable system by March
1990.
o Provide an automated purchasing system by October 1, 1990.
o Implement the automated work order management system in Building Management by January 1990.
o Increase the number of citizens assisted through the City's housing programs.
o Approve at least 12 loans through the Small Business Revolving Loan Fund.
o Provide cost control and project management of six capital replacement projects.
o Expand the annual building maintenance and repair plan to a three year plan to provide future budget
estimates and priority of projects by April 1990.
18
DEPARTMENTAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 2,684,550 2,486,840 2,427,978
Supplies 181,200 161,000 229,292
Services 632,050 809,720 912,600
Capital outlay 0 228,650 126,155
Other expenditures (9,400) (77,700) (679)
Total appropriations 3,488,400 3,608,510 3,695,346
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Finance 1,090,400 1,222,220 1,248,100
Building Management 1,297,350 1,257,270 1,574,520
Purchasing & Property Management 573,700 368,630 264,392
Management Information Systems 526,950 760,390 608,334
Total 3,488,400 3,608,510 3,695,346
AUTHORIZED POSITIONS 77 74 80
EXPENDITURE BY CATEGORY
57.2%
18.1%
19.5%
5.2%
❑ Salaries ■ Benefits ■ Supplies E0 Services
19
DIVISIONAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES - FINANCE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 719,700 652,330 644,558
Retirement costs 121,200 112,870 90,423
Insurance costs 111,600 89,720 73,438
Personnel costs 952,500 854,920 808,419
Office supplies 15,000 17,070 10,620
Postage 11,700 6,750 3,953
Office equipment 1,000 1,510
1,872
Office furniture 500 620 3,146
Electronic materials 0 0 368
Cleaning supplies 0 50 6
Educational materials 600 1,400 1,099
Computer supplies 1,500 2,300 909
Sundry supplies 0 200 134
Supplies 30,300 29,900 22,107
Telephone basic charges 0 0 4,136
Telephone long distance charge 1,750 2,450 2,201
Telephone equipment charges 0 16,250 4,978
Copier charges 5,700 5,050 4,665
Printing costs 10,000 11,050 9,003
Professional services 11500 42,230 62,995
Advertising costs 0 200 0
Equipment maintenance 4,000 5,600 8,401
Lease&rent 0 0 1,115
Travel expenses 5,000 7,970 7,471
Educational reimbursement 750 750 1,180
Seminars&conferences 3,500 6,620 4,544
Dues&subscriptions 3,100 3,050 3,142
Special services 71,400 55,200 50,751
Hospitality services 800 880 484
Jefferson County Appraisal District 0 180,000 209,443
Mileage reimbursement 100 100 89
Services 107,600 337,400 374,598
Fixed assets 0 0 42,976
Capital outlay 0 0 42,976
Total appropriations 1,090,400 1,222,220 1,248,100
AUTHORIZED POSITIONS 28 26 27
20
DIVISIONAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES - BUILDING MANAGEMENT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 621,200 632,550 818,290
Retirement costs 100,350 110,570 117,679
Insurance costs 142,200 115,520 128,041
Personnel costs 863,750 858,640 1,064,010
Office supplies 1,500 2,700 3,185
Postage 100 100 (157)
Office equipment 300 100
166
Office furniture 300 680 44
Small tools 3,500 3,090 4,680
Fuel&lube 6,300 6,300 6,681
Parts&supplies 350 500 73
Building materials 70,350 40,500 62,167
Electronic materials 0 0 48,619
Wearing apparel 2,000 2,000 2,058
Cleaning supplies 6,300 6,300 13,158
Educational materials 50 50 20
Sundry supplies 2,000 2,000 1,407
Supplies 93,050 64,320 142,101
Telephone charges 250 250 14,564
Utility charges 149,100 150,600 167,661
Fleet charges 23,800 10,510 6,519
Printing costs 500 500 765
Professional services 6,000 15,510 16,055
Insurance&claims 0 0 12,516
Building maintenance 48,650 68,500 75,992
Vehicular maintenance 16,800 12,000 13,450
Equipment maintenance 17,000 5,000 17,753
Communications maintenance 0 6,500 0
Lease&rent 3,000 3,000 731
Travel expenses 500 11000 1,058
Educational reimbursement 800 700 350
Seminars&conferences 2,000 2,000 534
Dues&subscriptions 350 440 160
Special services 73,700 41,000 28,983
Mileage reimbursement 100 500 399
Services 342,550 318,010 357,490
Fixed assets 0 16,300 11,598
Capital outlay 0 16,300 11,598
Reimbursements interdepartmental (2,000) 0 (679)
Other expenditures (2,000) 0 (679)
Total appropriations 1,297,350 1,257,270 1,574,520
AUTHORIZED POSITIONS 25 25 35
21
DIVISIONAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES - PURCHASING & PROPERTY MANAGEMENT
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 372,550 317,370 179,917
Retirement costs 61,250 48,560 25,069
Insurance costs 56,650 37,440 21,611
Personnel costs 490,450 403,370 226,597
Office supplies 5,000 6,570 4,974
Postage 3,500 7,050 3,295
Office equipment 200 150
872
Office furniture 150 980 1,014
Small tools 50 50 3
Fuel&lube 1,100 11000 1,007
Wearing apparel 100 100 27
Educational materials 150 600 612
Computer supplies 2,500 11500 2,031
Sundry supplies 150 100 146
Supplies 12,900 18,100 13,981
Telephone charges 11800 11500 3,323
Copier charges 5,600 6,300 2,305
Fleet charges 2,200 2,930 2,927
Printing costs 500 1,140 14
Professional services 1,000 1,660 3,142
Advertising costs 0 1,500 0
Insurance&claims 0 0 661
Vehicular maintenance 2,000 1,700 830
Equipment maintenance 3,000 1,600 647
Lease&rent 0 250 0
Travel expenses 600 2,250 1,958
Educational reimbursement 500 1,150 692
Seminars&conferences 1,500 1,750 2,885
Dues&subscriptions 350 930 711
Special services 58,000 0 0
Mileage reimbursement 700 200 41
Services 77,750 24,860 20,136
Fixed assets 0 0 3,678
Capital outlay 0 0 3,678
Reimbursements-interdepartment (7,400) 0 0
Reimbursements-capital project 0 (77,700) 0
Other expenditures (7,400) (77,700) 0
Total appropriations 573,700 368,630 264,392
AUTHORIZED POSITIONS 14 13 8
22
DIVISIONAL EXPENDITURE SUMMARY
ADMINISTRATIVE SERVICES - MANAGEMENT INFORMATION SYSTEMS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 288,800 285,260 269,344
Retirement costs 48,550 49,920 35,038
Insurance costs 40,500 34,730 24,570
Personnel costs 377,850 369,910 328,952
Office supplies 1,500 2,000 2,222
Postage 250 500 158
Office furniture 500 2,000 1,138
Educational materials 500 0 0
Computer supplies 42,200 44,180 47,575
Sundry supplies 0 0 10
Supplies 44,950 48,680 51,103
Telephone basic charges 0 0 1,434
Telephone long distance charge 600 1,200 694
Telephone equipment charges 0 0 1,818
Copier charges 800 600 440
Professional services 23,550 43,000 91,216
Equipment maintenance 65,000 65,200 44,486
Travel expenses 3,600 5,300 12,594
Educational reimbursement 1,600 1,800 499
Seminars&conferences 5,000 7,300 4,102
Dues&subscriptions 1,000 2,050 1,804
Special services 3,000 3,000 1,289
Services 104,150 129,450 160,376
Fixed assets 0 212,350 67,903
Capital outlay 0 212,350 67,903
Total appropriations 526,950 760,390 608,334
AUTHORIZED POSITIONS 10 10 10
23
POLICE
DEPARTMENTAL ORGANIZATIONAL CHART
POLICE
ADMINISTRATION FIELD OPERATIONS CRIMINAL INVESTIGATIONS
T-
- Planning & Research - Patrol - Criminal Investigations
- Management Information -Communications - Special Crimes-Juvenile
- Property&Asset Management -Special Crimes- Narcotics
- Internal Affairs &Vice
- Community Relations - Special Tactics& Response
- Crime Stoppers
25
DEPARTMENTAL NARRATIVE
The Beaumont Police Department's primary responsibility is to provide the City law enforcement and public
safety in a way that advances and preserves democratic values. While encompassing Federal, State and City
laws and regulations, the department is organized to respond to this mission in both a proactive as well as the
traditional reactive manner. The department seeks input from citizens and neighborhoods to further the
understanding of area crime problems so that meaningful cooperative solutions can be developed.
The department is structured into three divisions; Administration, Criminal Investigation and Field Operations.
The Administrative Division incorporates general administrative activities, community relations, planning and
research and other related internal activities. The Criminal Investigations Division manages the investigations
of criminal cases and operates special response units. The Field Operations Division includes the direction of
various patrol activities, traffic enforcement, warrants and communications.
GOALS
o Continue to develop a viable and valid evaluation system for sworn personnel.
o Provide a minimum of 20 hours of in-service training for each sworn officer.
o Continue developing the skills of mid-management staff through more involvement in overall department
policy and operational processes.
o Improve cooperation with other local law enforcement agencies through adoption of standard procedures
and increasing the number of inter-agency programs.
o Establish working relationships with other city departments to address common community problems.
o Continue management initiatives to achieve 'Citizen Friendly goals.
o Continue to stay abreast of the innovative, progressive and national trends in law enforcement.
26
DEPARTMENTAL EXPENDITURE SUMMARY
POLICE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 10,884,950 9,713,250 9,029,507
Supplies 410,300 431,180 448,025
Services 1,218,950 1,322,330 1,247,067
Capital outlay 0 176,950 225,589
Other expenditures 0 0 (11,365)
Total appropriations 12,514,200 11,643,710 10,938,823
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Administration 2,658,750 2,784,400 2,674,260
Field Operations 6,793,800 6,416,990 8,264,563
Criminal Investigations 3,061,650 2,442,320 0
Total 12,514,200 11,643,710 10,938,823
AUTHORIZED POSITIONS 272 273 260
EXPENDITURE BY CATEGORY
64.3%
9.7%
3.3%
22.7%
❑ Salaries ■ Benefits ■ Supplies EM Services
27
DIVISIONAL EXPENDITURE SUMMARY
POLICE - ADMINISTRATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 1,483,350 1,494,080 1,360,277
Retirement costs 228,850 186,650 128,338
Insurance costs 309,750 303,400 221,091
Personnel costs 2,021,950 1,984,130 1,709,706
Office supplies 24,000 25,000 28,117
Postage 2,500 5,160 2,447
Office equipment 2,000 5,000 2,342
Office furniture 2,000 5,000 4,627
Small tools 3,800 5,650 3,814
Fuel&lube 10,000 10,500 10,921
Radio materials 1,000 4,000 1,157
Wearing apparel 36,000 25,000 66,151
Cleaning supplies 6,300 6,300 0
Educational materials 5,900 12,500 7,687
Computer supplies 10,000 12,000 5,414
Ammunition&tear gas 12,000 14,240 11,516
Special investigations expense 1,500 1,500 2,206
Pistol range supplies 3,700 4,700 4,778
Clothing allowance 12,000 0 3,760
Sundry supplies 3,500 8,000 8,962
Supplies 136,200 144,550 163,899
Telephone charges 5,000 77,720 67,676
Utility charges 116,600 125,300 142,493
Fleet charges 66,000 41,600 30,138
Printing costs 10,000 12,000 14,389
Professional services 8,000 47,500 134,034
Advertising costs 1,000 1,500 1,640
Insurance&claims 0 0 8,472
Vehicular maintenance 25,000 25,000 22,372
Equipment maintenance 10,000 15,260 8,605
Lease&rent 7,200 1,500 517
Travel expenses 14,000 16,670 10,692
Educational reimbursement 5,000 7,440 (2,561)
Seminars&conferences 6,000 9,540 5,450
Dues&subscriptions 4,800 5,140 4,729
Community service programs 24,000 15,500 0
Special services 2,000 4,000 2,391
Hospitality services 11500 2,500 2,695
Prisoner housing 190,000 190,000 206,589
Prisoner medical 4,500 3,500 6,821
Services 500,600 601,670 667,142
Fixed assets 0 54,050 138,068
Capital outlay 0 54,050 138,068
Reimbursements interdepartmental 0 0 (4,555)
Other expenditures 0 0 (4,555)
Total appropriations 2,658,750 2,784,400 2,674,260
AUTHORIZED POSITIONS 54 57 56
28
DIVISIONAL EXPENDITURE SUMMARY
POLICE - FIELD OPERATIONS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 4,555,500 4,030,510 5,824,392
Retirement costs 626,900 473,680 455,693
Insurance costs 970,700 965,430 1,039,716
Personnel costs 6,153,100 5,469,620 7,319,801
Office supplies 0 0 41
Office furniture 2,000 2,500 6,715
Small tools 2,000 2,250 5,258
Fuel&tube 123,500 129,000 158,947
Traffic signs&materials 4,000 4,000 4,741
Radio materials 4,000 4,000 3,961
Wearing apparel 1,700 1,730 3,057
Educational materials 300 300 538
Special investigations expense 0 0 60,917
Swat equipment 4,000 1,000 8,085
Id supplies 0 0 13,296
Clothing allowance 1,000 0 21,718
Sundry supplies 3,000 2,000 (3,148)
Supplies 145,500 146,780 284,126
Telephone long distance charge 0 0 1,231
Fleet charges 315,600 396,580 232,617
Professional services 0 0 6,065
Insurance&claims 0 0 40,022
Vehicular maintenance 150,000 185,000 249,714
Equipment maintenance 5,200 5,240 5,200
Communications maintenance 0 65,000 0
Lease&rent 8,400 8,400 7,574
Vehicle leases 0 0 186
Travel expenses 10,000 15,690 19,276
Educational reimbursement 0 0 3,756
Seminars&conferences 6,000 9,680 13,347
Veterinary expenses 0 0 937
Services 495,200 685,590 579,925
Fixed assets 0 0 87,521
Fleet assets 0 115,000 0
Capital outlay 0 115,000 87,521
Reimbursements interdepartmental 0 0 (6,810)
Other expenditures 0 0 (6,810)
Total appropriations 6,793,800 6,416,990 8,264,563
AUTHORIZED POSITIONS 156 160 204
29
DIVISIONAL EXPENDITURE SUMMARY
POLICE - CRIMINAL INVESTIGATIONS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 2,010,950 1,817,880 0
Retirement costs 280,000 148,670 0
Insurance costs 418,950 292,950 0
Personnel costs 2,709,900 2,259,500 0
Office furniture 500 2,500 0
Small tools 500 2,250 0
Fuel&lube 31,900 35,000 0
Wearing apparel 500 500 0
Educational materials 200 200 0
Special investigations expense 55,000 60,000 0
Id supplies 12,000 14,000 0
Clothing allowance 27,500 23,400 0
Sundry supplies 500 2,000 0
Supplies 128,600 139,850 0
Fleet charges 145,950 0 0
Professional services 2,500 10,500 0
Vehicular maintenance 55,000 0 0
Equipment maintenance 4,000 4,500 0
Lease&rent 5,200 1,700 0
Vehicle leases 0 1,000 0
Travel expenses 6,000 10,910 0
Seminars&conferences 3,500 5,460 0
Veterinary expenses 1,000 11000 0
Services 223,150 35,070 0
Fixed assets 0 7,900 0
Capital outlay 0 7,900 0
Total appropriations 3,061,650 2,442,320 0
AUTHORIZED POSITIONS 62 56 0
30
FIRE
DEPARTMENTAL ORGANIZATIONAL CHART
FIRE
ADMINISTRATION SUPPRESSION
-Administration - Fire Suppression
- Fire Prevention - Hazardous Material Removal
- Arson Investigation - Rescue Support
-Training
- Communications
31
DEPARTMENTAL NARRATIVE
The Fire Department's mission is to preserve human life and property and minimize casualties and loss through
rapid and effective response to emergency situations. Through strategic location of eleven fire stations staffed
with dedicated and trained individuals, comprehensive and effective fire prevention and suppression activities
are administered.
The Suppression Division is the firefighting force trained for quick response and the use of techniques and
extinguishing agents appropriate for the types of fire encountered in an industrialized urban community.
The Prevention function is concerned with promoting fire safety through inspections for the elimination of fire
hazards, review of plans and permit application, fire code enforcement, public education and information
programs and fire drills.
The Communications function is responsible for receiving all emergency calls and efficiently dispatching the
proper equipment and personnel. All calls relative to Emergency Medical Services are dispatched through the
Communications Division. Average response time for emergency medical services is 5.78 minutes.
The Arson function focuses on deliberately set fires through investigation of arson cases and enforcement of
applicable laws and ordinances.
The Training Division is responsible for providing classroom instruction and live-fire training in firefighting skills
at the Department's 27 acre training facility.
GOALS
o Reduce the average number of fire related deaths to O.
o Increase public awareness and utilization of fire prevention services and technology.
o Maintain a comprehensive approach to fire and emergency training.
o Provide efficient response to fire, medical and hazardous material emergencies within an average response
time of 3.5 minutes.
o Provide assistance in the investigation, arrest and prosecution of arsonists.
32
DEPARTMENTAL EXPENDITURE SUMMARY
FIRE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 8,949,150 8,482,560 7,778,840
Supplies 119,500 131,710 125,644
Services 367,700 495,960 484,467
Capital outlay 0 37,220 63,184
Other expenditures 0 (50,000) 0
Total appropriations 9,436,350 9,097,450 8,452,135
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Administration 914,550 952,010 897,204
Suppression 8,521,800 8,145,440 7,554,931
Total 9,436,350 9,097,450 8,452,135
AUTHORIZED POSITIONS 223 223 224
EXPENDITURE BY CATEGORY
73.3%
3.9%
1.3%
21.6%
❑ Salaries ■ Benefits ■ Supplies El Services
33
DIVISIONAL EXPENDITURE SUMMARY
FIRE - ADMINISTRATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 687,800 709,180 640,428
Retirement costs 69,350 65,300 63,047
Insurance costs 111,900 100,920 87,067
Personnel costs 869,050 875,400 790,542
Office supplies 3,500 4,000 4,051
Postage 1,000 700 1,045
Office equipment 250 500 10
Office furniture 0 0 154
Small tools 2,300 2,500 3,281
Parts&supplies 100 0 0
Wearing apparel 4,000 4,000 177
Educational materials 2,400 4,400 2,653
Computer supplies 950 0 2,358
Supplies 14,500 16,100 13,729
Telephone basic charges 0 0 40,846
Telephone long distance charge 1,200 2,000 2,131
Telephone equipment charges 0 55,170 10,088
Fleet charges 3,500 6,940 6,930
Printing costs 1,000 500 1,822
Insurance&claims 0 0 1,226
Building maintenance 20,000 19,000 21,015
Vehicular maintenance 0 0 74
Travel expenses 2,500 4,000 2,119
Educational reimbursement 0 300 0
Seminars&conferences 500 11000 275
Dues&subscriptions 0 0 607
Special services 2,300 0 0
Services 31,000 88,910 87,133
Fixed assets 0 9,600 5,800
Fleet assets 0 12,000 0
Capital outlay 0 21,600 5,800
Reimbursements 0 (50,000) 0
Other expenditures 0 (50,000) 0
Total appropriations 914,550
952,010 897,204
AUTHORIZED POSITIONS 18 18 19
34
DIVISIONAL EXPENDITURE SUMMARY
FIRE - SUPPRESSION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 6,225,700 5,977,310 5,503,269
Retirement costs 625,900 565,920 551,134
Insurance costs 1,228,500 1,063,930 933,895
Personnel costs 8,080,100 7,607,160 6,988,298
Office furniture 0 0 (1,471)
Small tools 35,000 40,000 37,828
Fuel&lube 30,000 35,000 28,541
Parts&supplies 7,000 6,110 1,414
Wearing apparel 26,000 27,000 37,513
Cleaning supplies 7,000 7,500 6,318
Sundry supplies 0 0 1,772
Supplies 105,000 115,610 111,915
Electricity charges 73,000 73,500 73,921
Gas charges 15,500 15,000 13,572
Water&sewer charges 8,000 8,000 7,673
Trash collection charges 11000 1,000 728
Fleet charges 151,200 133,250 133,229
Printing costs 0 1,500 657
Professional services 0 3,000 17,528
Insurance&claims 0 0 65,268
Building maintenance 0 0 330
Vehicular maintenance 58,000 43,000 54,547
Equipment maintenance 10,000 14,000 8,151
Communications maintenance 0 59,800 0
Travel expenses 800 800 4,260
Educational reimbursement 10,200 10,200 3,651
Seminars&conferences 2,000 2,000 2,292
Dues&subscriptions 7,000 7,000 11,527
Training field use fees 0 35,000 0
Services 336,700 407,050 397,334
Fixed assets 0 15,620 34,146
Fleet assets 0 0 23,238
Capital outlay 0 15,620 57,384
Total appropriations 8,521,800 8,145,440 7,554,931
AUTHORIZED POSITIONS 205 205 205
35
PUBLIC SAFETY
DEPARTMENTAL ORGANIZATIONAL CHART
PUBLIC SAFETY
STAFF SERVICES EMERGENCY MEDICAL
SERVICES
- Administration - Mobile Intensive Care Unit
- Fire Department Support - Public Awareness &Training
BUILDING CODES SANITARIAN
7-
- Housing Code Enforcement - Food Establishment
- Building Inspections Inspections
- Demolition - Dangerous - Weed &Nuisance Abatement
Structures
A NIMA --
L
CONTROL
O R L
O
NG
- Rabies Control - Industrial Training
- Stray&Dead Animal - Municipal Training
Removal - Internal Training
SPECIAL REVENUE FUND
37
DEPARTMENTAL NARRATIVE
The Public Safety Department combines several activities related to the health and safety of the community.
These functions include the operation of the fire training facilities, emergency medical services, enforcement of
City building codes, restaurant inspections, nuisance abatements, and animal control.
The Public Safety Department coordinates closely with the Fire Department in order to assure that emergency
assistance is dispatched rapidly where needed and that enforcement activities protect the citizens of the
community from hazard. Comprised of one emergency services division, one training facility and three
regulatory divisions, this department is equipped to take aggressive action to protect the safety of the
community.
The Emergency Medical Services Division operates two mobile intensive care units. Building Codes Division
ensures building standards for private dwellings, as well as commercial and industrial structures through the
enforcement of building, electrical, plumbing, mechanical and minimum housing codes. The abatement of
dilapidated structures also is managed by this division. Environmental Health coordinates the licensing and
inspection of food establishments as well as the abatement programs for weeds, litter and junk motor vehicles.
Animal nuisances are controlled through the Animal Control Division.
GOALS
o Foster cooperative efforts with the Fire Department to enhance the overall safety of the community.
o Increase educational and training services.
o Identify and remove dangerous structures.
38
DEPARTMENTAL EXPENDITURE SUMMARY
PUBLIC SAFETY
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 2,068,100 1,859,430 1,736,473
Supplies 91,700 109,010 90,802
Services 208,950 280,540 232,830
Capital outlay 0 12,000 5,809
Other expenditures (21,000) 0 0
Total appropriations 2,347,750 2,260,980 2,065,914
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Emergency Medical Services 607,750 570,350 519,865
Staff Services 272,250 295,020 250,842
Building Codes 597,750 568,140 540,323
Animal Control 257,750 251,470 227,866
Sanitarian 612,250 576,000 527,018
Total 2,347,750 2,260,980 2,065,914
AUTHORIZED POSITIONS 58 57 56
EXPENDITURE BY CATEGORY
63.9%
>' 8.8%
3.9%
23.4%
❑ Salaries ■ Benefits ■ Supplies 0 Services
39
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - EMERGENCY MEDICAL SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 394,000 344,650 322,988
Retirement costs 62,900 58,950 42,500
Insurance costs 57,400 54,910 42,624
Personnel costs 514,300 458,510 408,112
Office supplies 2,000 3,500 3,136
Postage 2,000 3,000 2,849
Office equipment 1,000 1,500 1,020
Office furniture 0 0 (597)
Small tools 2,000 3,000 3,916
Fuel&lube 500 6,500 5,727
Wearing apparel 3,000 3,000 3,573
Educational materials 400 400 200
Health related supplies 19,600 20,000 14,384
Sundry supplies 0 0 2,417
Supplies 30,500 40,900 36,625
Telephone basic charges 0 0 2,885
Telephone long distance charge 200 200 193
Telephone equipment charges 0 0
985
Copier charges 600 0 606
Fleet charges 42,400 29,740 29,741
Printing costs 500 500 637
Professional services 0 12,000 11,994
Insurance&claims 0 0 9,725
Vehicular maintenance 17,500 15,000 10,644
Equipment maintenance 750 750 423
Travel expenses 0 0 310
Seminars&conferences 1,000 3,750 1,176
Services 62,950 61,940 69,319
Fixed assets 0 9,000 5,809
Capital outlay 0 9,000 5,809
Total appropriations 607,750 570,350 519,865
AUTHORIZED POSITIONS 13 13 13
40
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - STAFF SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 216,750 206,030 196,602
Retirement costs 35,400 34,520 23,399
Insurance costs 41,100 31,900 24,381
Personnel costs 293,250 272,450 244,382
Telephone equipment charges 0 22,570 0
Fleet charges 0 0 6,300
Insurance&claims 0 0 160
Services 0 22,570 6,460
Reimbursements-interdepartmental (21,000) 0 0
Other expenditures (21,000) 0 0
Total appropriations 272,250 295,020 250,842
AUTHORIZED POSITIONS 10 9 8
41
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - BUILDING CODES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 391,800 376,470 377,985
Retirement costs 61,350 58,830 50,895
Insurance costs 101,100 53,860 43,745
Personnel costs 554,250 489,160 472,625
Office supplies 2,500 2,500 3,965
Postage 1,900 800 926
Office equipment 300 1,000 370
Office furniture 0 1,500 1,426
Small tools 1,000 1,000 1,764
Fuel&lube 0 0 38
Wearing apparel 1,200 0 0
Educational materials 300 600 391
Sundry supplies 800 1,000 995
Supplies 8,000 8,400 9,875
Telephone basic charges 0 0 547
Telephone long distance charge 500 500 664
Telephone equipment charges 0 0 1,949
Copier charges 2,500 1,500 1,666
Printing costs 2,000 2,000 1,184
Advertising costs 2,000 1,500 1,660
Equipment maintenance 500 11000 105
Travel expenses 0 2,000 1,521
Educational reimbursement 1,000 1,000 100
Seminars&conferences 11000 1,000 223
Dues&subscriptions 600 600 1,075
Special services 25,000 57,980 46,637
Mileage reimbursement 400 300 492
Services 35,500 69,380 57,823
Fixed assets 0 1,200 0
Capital outlay 0 1,200 0
Total appropriations 597,750 568,140 540,323
AUTHORIZED POSITIONS 14 14 14
42
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - ANIMAL CONTROL
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 154,700 143,060 140,681
Retirement costs 24,700 25,120 20,418
Insurance costs 30,600 26,670 21,770
Personnel costs 210,000 194,850 182,869
Office supplies 200 300 168
Postage 50 70 31
Office equipment 100 200 193
Office furniture 0 0 262
Small tools 1,600 11800 1,211
Fuel&lube 7,900 9,500 7,294
Animal food 3,550 4,200 2,370
Wearing apparel 11000 600 206
Cleaning supplies 800 900 820
Health related supplies 2,000 2,200 318
Sundry supplies 0 0 1,404
Supplies 17,200 19,770 14,277
Telephone basic charges 0 0 1,062
Telephone long distance charge 100 130 133
Telephone equipment charges 0 0 346
Electricity charges 2,900 2,900 3,171
Gas charges 1,900 1,880 2,065
Water&sewer charges 11800 1,800 2,185
Trash collection charges 2,000 2,000 1,664
Fleet charges 11,050 12,540 9,212
Printing costs 300 900 89
Insurance&claims 0 0 3,888
Vehicular maintenance 9,500 9,000 6,280
Equipment maintenance 250 250 35
Communications maintenance 0 2,600 0
Travel expenses 150 570 118
Seminars&conferences 500 350 357
Dues&subscriptions 100 130 115
Services 30,550 35,050 30,720
Fixed assets 0 1,800 0
Capital outlay 0 1,800 0
Total appropriations 257,750 251,470 227,866
AUTHORIZED POSITIONS 7 7 7
43
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC SAFETY - SANITARIAN
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 356,500 340,780 336,601
Retirement costs 58,700 55,150 47,940
Insurance costs 81,100 48,530 43,944
Personnel costs 496,300 444,460 428,485
Office supplies 3,000 3,600 3,025
Postage 18,000 19,350 14,820
Office equipment 500 850
250
Office furniture 2,000 2,730 861
Small tools 1,700 2,230 1,422
Fuel&lube 2,500 3,000 2,073
Educational materials 800 940 11139
Computer supplies 500 0 0
Sundry supplies 7,000 7,240 6,435
Supplies 36,000 39,940 30,025
Telephone basic charges 0 0 1,266
Telephone long distance charge 550 540 315
Telephone equipment charges 0 0
610
Copier charges 1,200 1,800 659
Fleet charges 12,850 12,800 5,345
Printing costs 5,000 5,240 4,314
Insurance&claims 0 0 1,856
Vehicular maintenance 2,000 5,000 3,522
Equipment maintenance 400 410 158
Travel expenses 550 600 436
Educational reimbursement 200 200 0
Seminars&conferences 500 510 103
Dues&subscriptions 100 100 83
Special services 56,000 63,200 49,598
Mileage reimbursement 600 1,200 243
Services 79,950 91,600 68,508
Total appropriations 612,250 576,000 527,018
AUTHORIZED POSITIONS 14 14 14
44
HEALTH
DEPARTMENTAL ORGANIZATIONAL CHART
HEALTH
HEALTH SERVICES E S >
C «
RA i
- Community Health Clinic - Nutrition Education
- Public Health Nursing - Nutrition Supplements
- Employee Health Services
- Health Education
- Vital Statistics
- Laboratory Services
SPECIAL REVENUE FUND
45
DEPARTMENTAL NARRATIVE
The Health Department is committed to providing quality, comprehensive, service to improve the health and well
being of the citizens throughout the community. These services are focused in the areas of preventive health
care, primary health care and ancillary services. The Health Department is comprised of two divisions - Health
Services and W.I.C.
The Health Services Division provides preventive and primary health programs to the community. The Division
also promotes an extensive health education program that involves teen and adult intervention, provides certified
birth and death certificates, and files and amends records.
The Women, Infants and Children Program (W.I.C.) is a preventive health care activity that provides vouchers
for supplemental foods as well as nutrition education to qualified recipients.
In the community health area, the Department provides public health nursing, laboratory services and
Community Health Clinics. Primary Health Care is provided for both medical and dental procedures. In the
areas of prevention, the nursing service provides clinical services that include child and adult health
assessments, communicable disease control and health promotion-disease prevention activities. The laboratory
provides an important link in the diagnosis and treatment of illnesses and communicable diseases.
GOALS
o Employ a full time Family Practice Physician for the Primary Health Clinic.
o Continue to seek funding to increase the level of comprehensive health care services.
o increase cooperative efforts with the schools and other health and social agencies to provide a more
comprehensive service to the Community.
o Computerize data to initiate an integrated eligibility system - Data Management Tracking System.
46
DEPARTMENTAL EXPENDITURE SUMMARY
HEALTH
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 956,350 829,530 744,331
Supplies 53,700 54,140 40,247
Services 273,600 369,320 313,813
Capital outlay 0 2,000 0
Other expenditures (171,450) (217,290) (194,839)
Total appropriations 1,112,200 1,037,700 903,552
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Health Services 1,112,200 1,037,700 903,552
Total 1,112,200 1,037,700 903,552
AUTHORIZED POSITIONS 31 30 26
EXPENDITURE BY CATEGORY
55.4%
21.3%
19.1%
4.2%
❑ Salaries ■ Benefits ® Supplies El Services
47
DIVISIONAL EXPENDITURE SUMMARY
HEALTH SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 711,450 623,260 585,423
Retirement costs 117,000 105,100 80,587
Insurance costs 127,900 101,170 78,321
Personnel costs 956,350 829,530 744,331
Office supplies 8,000 9,010 7,041
Postage 2,400 2,970 2,395
Office equipment 1,000 1,530
171
Office furniture 0 1,350 614
Small tools 3,500 3,940 4,012
Wearing apparel 100 150 104
Cleaning supplies 4,000 6,600 0
Educational materials 2,600 2,290 524
Health related.supplies 12,500 17,300 17,983
Medical supplies 2,800 2,800 1,893
Dental supplies 1,800 1,800 1,691
Laboratory supplies 3,000 3,000 2,760
Sundry supplies 12,000 1,400 1,059
Supplies 53,700 54,140 40,247
Telephone charges 1,500 2,090 18,070
Utility charges 27,800 32,520 30,127
Printing costs 1,500 4,100 1,711
Professional services 188,000 277,200 235,628
Advertising costs 300 500 900
Insurance&claims 0 0 9,300
Equipment maintenance 6,700 7,830 4,585
Lease&rent 5,000 5,000 3,084
Travel expenses 7,300 7,430 4,361
Educational reimbursement 0 800 0
Seminars&conferences 1,400 760 1,059
Dues&subscriptions 800 530 431
Special services 31,000 28,000 2,010
Mileage reimbursement 2,300 2,560 2,547
Services 273,600 369,320 313,813
Fixed assets 0 2,000 0
Capital outlay 0 2,000 0
Reimbursements-grants (171,450) (171,290) (174,839)
Reimbursements interdepartmental 0 (46,000) (20,000)
Other expenditures (171,450) (217,290) (194,839)
Total appropriations 1,112,200 1,037,700 903,552
AUTHORIZED POSITIONS 31 30 26
48
PUBLIC WORKS
DEPARTMENTAL ORGANIZATIONAL CHART
PUBLIC WORKS
PLANNING ENGINEERING
I - T
- Comprehensive&Current - Engineering &Support
Planning Services
-Zoning Administration - Construction Contract
- Capital Improvement Administration
Program
TR
S EET
S
& DRAINAGE
GE
...�F�AMT..:;..,.:::::;::::.,..::,,.. TRANSPORTATION
—T-
- Street&Drainage - Transit System -Traffic Design &Safety
Maintenance -Transit Contract Operation -Traffic&Street Lighting
- Right of Way Maintenance -Traffic Marking &Signals
Structures
SPECIAL REVENUE FUND
49
DEPARTMENTAL NARRATIVE
The Public Works Department is responsible for ensuring the functional integrity of the City's streets, drainage
system and transportation system. The Department provides the proper planning, design and maintenance of
the City's major infrastructure improvements, the smooth and efficient flow of traffic, the development and
administration of the City's Comprehensive Plan, and the operational oversight of the Beaumont Municipal
Transit System. This is accomplished through the efforts of the Engineering, Planning,Transportation and Street
and Drainage Divisions.
The Planning Division develops and administers the Comprehensive Plan, a plan of orderly development
regularly reviewed by the City Council and the Planning Commission. Planning also administers zoning and
subdivision ordinances, maintains all zoning maps and provides technical assistance to advisory boards.
Engineering provides engineering, surveying, inspection and supervision of contractual services for facilities
construction as well as roadway and drainage improvements. Streets and Drainage maintains over 567 miles
of City streets and 600 miles of drainage ditches.
The Transportation Division is responsible for traffic management and control including traffic signals, signs and
markings, street lighting, and required data collection.
GOALS
o Continue public relations and customer orientation programs that encompass the spirit of 'Citizen Friendly.
o Adopt street and drainage standards.
o Improve the condition of the City's streets through the implementation of a major street construction and
maintenance program.
o Implement various infrastructure preventive maintenance programs.
50
DEPARTMENTAL EXPENDITURE SUMMARY
PUBLIC WORKS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 5,002,600 4,851,350 4,752,088
Supplies 787,100 749,160 720,639
Services 2,772,350 2,519,890 2,526,621
Capital outlay 0 77,900 41,550
Other expenditures (205,000) (434,700) (595,191)
Total appropriations 8,357,050 7,763,600 7,445,707
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Planning 284,900 324,200 253,441
Engineering 898,350 1,029,630 1,067,895
Streets & Drainage 4,333,300 5,085,030 4,713,705
Transportation 2,840,500 1,324,740 1,410,666
Total 8,357,050 7,763,600 7,445,707
AUTHORIZED POSITIONS 151 159.5 163
EXPENDITURE BY CATEGORY
40.6%
17.8%
9.2%
32.4%
0
❑ Salaries ■ Benefits ■ Supplies EM Services
51
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC WORKS - PLANNING
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 193,650 209,000 192,775
Retirement costs 32,900 45,900 27,931
Insurance costs 32,200 36,130 26,042
Personnel costs 258,750 291,030 246,748
Office supplies 6,500 6,000 6,327
Postage 1,500 1,500 1,064
Office equipment 200 1,000
667
Office furniture 150 600 2,030
Small tools 100 300 0
Fuel&lube 400 480 472
Educational materials 250 500 1,003
Computer supplies 1,500 0 0
Supplies 10,600 10,380 11,563
Telephone basic charges 0 0 1,031
Telephone long distance charge 500 0 671
Telephone equipment charges 0 500 685
Copier charges 2,500 1,800 2,319
Fleet charges 2,650 2,660 2,975
Printing costs 900 2,200 672
Professional services 100 1,330 7,345
Advertising costs 2,500 2,000 2,357
Insurance&claims 500 0 416
Vehicular maintenance 500 600 441
Equipment maintenance 400 200 382
Travel expenses 2,000 4,200 1,515
Educational reimbursement 600 200 271
Seminars&conferences 1,100 1,100 1,503
Dues&subscriptions 1,200 1,700 1,417
Mileage reimbursement 100 200 50
Services 15,550 18,690 24,050
Fixed assets 0 4,100 2,376
Capital outlay 0 4,100 2,376
Reimbursements-grants 0 0 (31,296)
Other expenditures 0 0 (31,296)
Total appropriations 284,900 324,200 253,441
AUTHORIZED POSITION 8 10.5 10
52
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC WORKS - ENGINEERING
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 744,950 979,240 1,040,393
Retirement costs 123,500 167,570 139,400
Insurance costs 125,300 135,010 115,141
Personnel costs 993,750 1,281,820 1,294,934
Office supplies 14,000 16,400 22,584
Postage 1,300 1,500 1,689
Office equipment 1,000 1,270 1,123
Office furniture 1,000 2,700 1,852
Small tools 2,200 4,000 8,002
Fuel&lube 13,000 16,000 10,185
Wearing apparel 1,000 2,500 1,854
Educational materials 1,800 3,000 3,394
Computer supplies 2,000 2,950 1,989
Sundry supplies 200 200 335
Supplies 37,500 50,520 53,007
Telephone basic charges 0 0 2,544
Telephone long distance charge 1,600 1,600 1,882
Telephone equipment charges 0 25,070 (1,450)
Copier charges 4,500 6,000 6,521
Fleet charges 35,800 32,060 25,293
Printing costs 500 11000 864
Professional services 0 8,700 8,654
Insurance&claims 3,100 0 7,908
Building maintenance 0 0 (25)
Vehicular maintenance 7,000 10,000 6,517
Equipment maintenance 1,900 2,300 1,399
Communications maintenance 0 5,200 0
Lease&rent 1,100 1,150 0
Travel expenses 4,000 5,350 6,234
Educational reimbursement 3,800 3,820 1,220
Seminars&conferences 4,000 7,800 1,853
Dues&subscriptions 2,800 3,230 2,247
Special services 0 320 6,029
Hospitality services 0 0 172
Mileage reimbursement 2,000 4,490 3,399
Services 72,100 118,090 81,261
Fixed assets 0 0 16,651
Capital outlay _ 0 0 16,651
Reimbursements-grants 0 (44,000) (43,000)
Reimbursements interdepartment 0 (80,000) (69,740)
Reimbursements-capital project (205,000) (296,800) (265,218)
Other expenditures (205,000) (420,800) (377,958)
Total appropriations 898,350 1,029,630 1,067,895
AUTHORIZED POSITIONS 27 38 40
53
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC WORKS - STREETS & DRAINAGE
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 1,813,800 2,333,130 2,376,907
Retirement costs 309,200 415,380 352,265
Insurance costs 607,100 529,990 481,234
Personnel costs 2,730,100 3,278,500 3,210,406
Office supplies 3,300 3,600 2,905
Postage 100 150 108
Office equipment 100 120
782
Office furniture 200 250 147
Small tools 11,000 15,480 18,206
Fuel&lube 61,000 72,600 94,278
Freeway lighting material 0 21,730 2,052
Traffic signals&materials 0 41,200 29,084
Sandshell&aggregate 108,000 83,280 268,238
Heavy materials 330,000 299,400 120,715
Traffic signs&materials 0 85,040 82,002
Wearing apparel 4,000 7,480 9,813
Cleaning supplies 1,200 1,180 1,356
Educational materials 400 500 597
Computer supplies 400 650 78
Chemical supplies-parks 10,000 13,900 11,974
Safety equipment 12,500 13,100 12,339
Sundry supplies 600 600 1,395
Supplies 542,800 660,260 656,069
Telephone charges 4,900 3,200 17,466
Utility charges 45,600 47,230 51,032
Fleet charges 487,600 432,980 373,682
Printing costs 0 0 9
Professional services 3,000 1,000 0
Insurance&claims 6,000 0 82,664
Vehicular maintenance 245,000 297,000 346,753
Equipment maintenance 33,400 30,690 35,053
Communications maintenance 0 26,000 0
Lease&rent 14,000 13,700 7,894
Travel expenses 1,700 2,600 2,299
Seminars&conferences 1,700 2,150 3,041
Dues&subscriptions 600 730 633
Special services 216,900 229,090 90,100
Hospitality services 0 0 18
Services - 1,060,400 1,086,370 1,010,644
Fixed assets 0 73,800 22,523
Capital outlay 0 73,800 22,523
Reimbursements 0 (13,900) (185,937)
Other expenditures 0 (13,900) (185,937)
Total appropriations 4,333,300 5,085,030 4,713,705
AUTHORIZED POSITIONS 87 111 113
54
DIVISIONAL EXPENDITURE SUMMARY
PUBLIC WORKS - TRANSPORTATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 724,700 0 0
Retirement costs 112,700 0 0
Insurance costs 182,600 0 0
Personnel costs 1,020,000 0 0
Postage 100 0 0
Office equipment 100 0 0
Office furniture 300 0 0
Small tools 6,200 0 0
Fuel&lube 15,000 0 0
Freeway lighting material 20,000 28,000 0
Traffic signals&materials 70,400 0 0
Sandshell&aggregate 500 0 0
Heavy materials 6,000 0 0
Traffic signs&materials 70,000 0 0
Wearing apparel 3,400 0 0
Educational materials 300 0 0
Computer supplies 200 0 0
Safety equipment 3,600 0 0
Sundry supplies 100 0 0
Supplies 196,200 28,000 0
Electricity charges 1,558,000 1,292,240 1,410,666
Copier charges 1,500 0 0
Vehicular maintenance 50,000 0 0
Equipment maintenance 700 0 0
Lease&rent 2,000 0 0
Travel expenses 1,000 0 0
Dues&subscriptions 1,000 0 0
Special services 7,600 4,500 0
Mileage reimbursement 2,500 0 0
Services 1,624,300 1,296,740 1,410,666
Total appropriations 2,840,500 1,324,740 1,410,666
AUTHORIZED POSITIONS 29 0 0
55
COMMUNITY SERVICES
DEPARTMENTAL ORGANIZATIONAL CHART
COMMUNITY SERVICES
PARKS RECREATION
- Development - Athletic Activities
- Maintenance Community Programs
- Operations Best Years Center
CONVENTION FACILITIES LIBRARIES
I - --I
- Promotional Activities Reference&Circulation
-Technical Services Beaumont Public, Miller,
- Setup and Production &Spindletop
- Facilities Management Tyrrell Historical Library
Audio-Visual Programs
............
. .... . . .
....... .......
- Convention Promotion
&Coordination
- Convention Bureau
-Tourism Promotion
OSPECIAL REVENUE FUND
57
DEPARTMENTAL NARRATIVE
The Community Services Department serves the citizens of Beaumont by providing facilities and programs
focused toward leisure, entertainment and information activities. The Department encompasses the operation
of the Civic Center Complex, the activities of the Convention and Visitors Bureau, the development and
maintenance of park facilities, and the coordination of various recreation programs for all ages. The Department
also includes the operation of the public library system, including three branch libraries and a public television
cable channel operation.
Convention Facilities operates public assembly facilities which range in size to 7500 person capacity. This
division also coordinates activities at various outdoor facilities including the Southeast Texas Fairgrounds and
Riverfront Park. The events vary from traditional exhibit and trade shows to spectacular community activities
such as the annual 4th of July celebration and the rare display of robotic dinosaurs. The efforts of this
department are meshed with those of the Convention and Visitors Bureau which promotes the City as a
convention and tourist destination.
The Parks Division and the Recreation Division are extensively involved in ensuring that leisure oriented facilities
and programs are developed and conducted throughout all areas of the community. The Parks Division
maintains 35 municipal parks encompassing over 800 acres of land. The Recreation Division promotes athletic
and team activities for all ages, operates various community centers including the Best Years Center for senior
citizens, and coordinates special outdoor community activities including Concerts on the Move and Sunday in
the Park.
The Beaumont Public Library System makes available to the public a variety of educational, cultural and
recreational resources including books, periodicals, reference files, framed prints, sculpture, sewing patterns,
films, records, cassettes, video tapes, and other materials. All Beaumont citizens may obtain a library card free
of charge. The Library System consists of four libraries: the Beaumont Public Library, the Tyrrell Historical
Library, the R. C. Miller Memorial Library and the Spindletop Branch Library.
GOALS
o Develop a theater series for the Julie Rogers Theater for the Performing Arts, including a series for children.
o Reinforce the coordination of efforts by the Regional Tourism Council to promote Southeast Texas as a
tourism destination.
o Develop a group tour manual for the motorcoach industry to enhance tourism efforts.
o Expand the parks system to include two new park properties and various new playground equipment.
o Expand the recreation program to include activities for the handicapped citizens of our community.
o Secure grants and community sponsors for special programs and exhibits.
o Continue cooperation among the five libraries in Jefferson County and Lamar University Library.
o Strengthen Friends of the Library organization.
o Obtain grants for special programs and exhibits.
o Increase work in literacy training.
58
DEPARTMENTAL EXPENDITURE SUMMARY
COMMUNITY SERVICES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Personnel costs 2,826,200 2,297,140 1,891,542
Supplies 412,350 390,560 301,899
Services 1,041,460 716,620 971,959
Capital outlay 0 56,050 64,128
Other expenditures 0 7,000 0
Total appropriations 4,280,010 3,467,370 3,229,528
DIVISION SUMMARY
FY 1990 FY 1989 FY 1988
DIVISION TOTALS BUDGET ESTIMATE ACTUAL
Parks 1,407,550 1,533,310 1,529,190
Recreation 722,230 736,940 589,095
Library 1,272,180 1,197,120 1,111,243
Convention Facilities 878,050 966,720 1,044,286
Total 4,280,010 4,434,090 4,273,814
AUTHORIZED POSITIONS 81 84 83
*Presented here for comparative purposes only. Included in the Convention Facilities Fund total for
FY 1988 & FY 1989,
EXPENDITURE BY CATEGORY
49.9%
16.1%
24.3%
9.6%
El Salaries ■ Benefits ■ Supplies 0 Services
99
DIVISIONAL EXPENDITURE SUMMARY
COMMUNITY SERVICES - PARKS
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 669,050 688,040 653,565
Retirement costs 98,400 112,690 91,697
Insurance costs 151,000 157,090 117,272
Personnel costs 918,450 957,820 862,534
Office supplies 1,800 5,300 1,708
Postage 300 300 154
Office equipment 300 300 140
Office furniture 500 500 401
Small tools 21,500 25,500 25,544
Fuel&lube 30,000 35,000 18,293
Sandshell&aggregate 10,800 19,200 6,295
Traffic signs&materials 1,500 1,000 204
Animal food 300 300 59
Wearing apparel 3,000 3,000 2,032
Cleaning supplies 2,000 3,000 1,867
Educational materials 500 500 (2,457)
Computer supplies 900 900 160
Botanical supplies 9,500 16,500 10,600
Chemical supplies-parks 11,500 16,000 22,340
Safety equipment 1,500 1,500 1,630
Sundry supplies 2,500 3,500 8,147
Supplies 98,400 132,300 97,117
Telephone charges 1,400 400 3,817
Utility charges 126,500 134,690 146,425
Fleet charges 68,900 59,830 45,649
Printing costs 11000 500 138
Professional services 0 0 650
Insurance&claims 0 0 13,500
Vehicular maintenance 72,500 80,000 74,051
Equipment maintenance 7,000 8,600 5,399
Playground equip maintenance 14,200 17,500 11,535
Communications maintenance 0 13,000 0
Lease&rent 500 500 250
Travel expenses 2,000 2,860 2,805
Educational reimbursement 300 300 0
Seminars&conferences 500 510 333
Dues&subscriptions 400 400 303
Special services 95,500 87,100 241,051
Services 390,700 406,190 545,906
Fixed assets 0 30,000 23,633
Capital outlay 0 30,000 23,633
Bad debt expense 0 7,000 0
Other expenditures 0 7,000 0
Total appropriations 1,407,550 1,533,310 1,529,190
AUTHORIZED POSITIONS 30 32 32
60
DIVISIONAL EXPENDITURE SUMMARY
COMMUNITY SERVICES - RECREATION
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 445,200 413,660 287,378
Retirement costs 48,400 52,610 21,642
Insurance costs 52,400 48,570 25,110
Personnel costs 546,000 514,840 334,130
Office supplies 6,400 5,700 3,383
Postage 1,600 1,650 788
Office equipment 600 600
1,592
Office furniture 500 500 2,226
Small tools 1,700 1,700 2,327
Fuel&lube 1,000 500 518
Electronic materials 1,000 1,000 1,989
Wearing apparel 1,900 1,580 844
Cleaning supplies 3,500 3,500 3,187
Educational materials 900 1,630 1,150
Recreational supplies 12,550 18,980 25,978
Computer supplies 600 600 947
Health related supplies 400 250 342
Refreshments 1,270 870 560
Sundry supplies 200 1,000 0
Supplies 34,120 40,060 45,831
Telephone charges 1,000 25,770 10,446
Utility charges 43,600 43,110 42,838
Fleet charges 2,300 4,060 4,263
Printing costs 5,800 2,250 3,407
Professional services 0 10,300 11,047
Advertising costs 6,000 7,500 3,440
Insurance&claims 0 0 661
Vehicular maintenance 2,000 750 1,085
Equipment maintenance 2,000 2,600 2,170
Lease&rent 14,700 21,320 16,159
Travel expenses 5,000 3,100 4,624
Educational reimbursement 200 500 252
Seminars&conferences 1,500 700 654
Dues&subscriptions 5,000 4,530 3,711
Special services 30,000 13,400 0
Mileage reimbursement 3,600 0 0
Awards&prizes 4,750 750 420
MSON Boat Races 0 0 59,500
MSON Ethnic Heritage Fest 0 24,000 8,656
MSON Jazz Festival 0 0 6,250
MSON Main St Alive 0 0 4,938
Sunday in the Park 3,200 0 0
Concerts on the Move 11,460 0 0
Services
Fixed assets 0 17,400 24,613
Capital outlay 0 17,400 24,613
Total appropriations 722,230 736,940 589,095
AUTHORIZED POSITIONS 10 10 7
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DIVISIONAL EXPENDITURE SUMMARY
COMMUNITY SERVICES - LIBRARY
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 667,200 614,330 538,411
Retirement costs 108,700 104,040 73,792
Insurance costs 124,300 106,110 82,675
Personnel costs 900,200 824,480 694,878
Office supplies 15,500 15,800 11,785
Postage 4,280 4,550 3,829
Office equipment 3,000 4,000 3,240
Office furniture 3,000 4,000 890
Small tools 2,000 1,500 1,364
Fuel&lube 11000 1,100 392
Wearing apparel 150 200 186
Cleaning supplies 2,700 5,100 4,886
Educational materials 0 0 (15,143)
Library materials 186,800 181,950 147,522
Sundry supplies 1,900 0 0
Supplies 220,330 218,200 158,951
Telephone basic charges 2,000 3,400 23,673
Utility charges 122,700 113,020 161,420
Printing costs 2,700 2,700 2,761
Professional services 0 400 37,495
Insurance&claims 0 0 1,703
Vehicular maintenance 2,000 2,200 2,213
Equipment maintenance 6,500 6,500
816
Lease&rent 7,000 6,500 1,175
Travel expenses 1,100 2,450 4,203
Educational reimbursement 0 300 0
Seminars&conferences 500 680 576
Dues&subscriptions 850 740 596
Special services 4,300 4,600 2,974
Hospitality services 200 200 470
Mileage reimbursement 100 0 0
Newsletterpublic relations 500 500 530
Stationary etc 500 500 0
Metered postage charges mail 400 600 577
Membership 300 500 350
Services 151,650 145,790 241,532
Fixed assets 0 8,650 15,882
Capital outlay 0 8,650 15,882
Total appropriations 1,272,180 1,197,120 1,111,243
AUTHORIZED POSITIONS 30 30 30
62
DIVISIONAL EXPENDITURE SUMMARY
COMMUNITY SERVICES - CONVENTION FACILITIES
FY 1990 FY 1989 FY 1988
EXPENDITURE CATEGORY BUDGET ESTIMATE ACTUAL
Salaries 355,150 379,500 440,124
Retirement costs 48,500 43,850 48,579
Insurance costs 57,900 45,950 54,259
Personnel costs 461,550 469,300 542,962
Office supplies 3,000 6,250 3,774
Postage 1,500 1,430 1,135
Office equipment 500 0 408
Office furniture 1,000 1,150 1,234
Small tools 2,000 3,000 3,375
Fuel&lube 1,000 1,100 1,206
Building materials 33,000 39,000 54,366
Wearing apparel 400 220 0
Cleaning supplies 17,000 17,000 18,709
Educational materials 100 20 607
Supplies 59,500 69,170 84,814
Telephone charges 1,000 8,270 19,762
Electricity charges 220,000 240,000 231,406
Gas charges 14,000 13,000 12,547
Water&sewer charges 12,000 10,000 11,404
Trash collection charges 0 5,000 4,626
Copier charges 3,000 0 0
Fleet charges 7,300 5,490 3,000
Printing costs 1,000 800 56
Professional services 25,000 31,330 14,400
Advertising costs 20,000 19,050 9,935
Insurance&claims 2,100 1,700 1,936
Building maintenance 24,500 26,000 28,900
Vehicular maintenance 2,500 1,700 4,191
Equipment maintenance 2,000 5,650 3,074
Communications maintenance 0 600 0
Lease&rent 2,000 6,600 5,889
Travel expenses 3,500 3,000 2,185
Educational reimbursement 0 0 395
Seminars&conferences 1,200 1,000 629
Dues&subscriptions 900 630 1,400
Special services 15,000 29,950 37,870
Mileage reimbursement 0 0 74
General liability expense 0 5,500 5,500
Services 357,000 415,270 399,179
Capital outlay 0 2,080 1,201
Reimbursements- interdepartment 0 (2,500) 0
Loan payments 0 13,400 16,130
Other expenditures 0 10,900 16,130
Total appropriations 878,050 966,720 1,044,286 "
AUTHORIZED POSITIONS 11 12 14
"Presented here for comparative purposes only. Included in the Convention Facilities Fund FY 1988&FY 1989.
63
NON-DEPARTMENTAL
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