HomeMy WebLinkAboutPACKET JUNE 17 2003 tu
City ® Beaunwnt
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JUNE 17, 2003 1:30 P.M.
AGENDA
CALL TO ORDER
Invocation Pledge Roll Call
Presentations and Recognition
Public Comment: Persons may speak on scheduled agenda items 1-3/Consent
Agenda
Consent Agenda
GENERAL BUSINESS
1. Consider amending Section 28-101 (1)(k) of the Code of Ordinances relating to a
new copper limit that will be incorporated into the Industrial Discharge Permits
issued by the Water Utilities Division
2. Consider approving a contract for the Sanitary Sewer Rehabilitation of Small
Diameter Mains Contract-IX
3. Consider authorizing a change order to the 20" Water Line Relocation at Major
Drive (FM364) Project
WORKSESSION
Review Articles IV-VI of the City Charter
Discuss a proposed license agreement with Crockett Street Development Ltd.
COMMENTS
Councilmembers/City Manager comment on various matters
Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Claim of Herbert Howard
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting.
1
June 17,2003
Consider amending Section 28-101 (1)(k)of the Code of Ordinances relating to a new copper limit
that will be incorporated into the Industrial Discharge Permits issued by the Water Utilities Division
%sollarr
City of Beaumont
M I'MANINMOMMUKEN-1 I Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joseph G. Majdalani, Water Utilities Manager
MEETING DATE: June 17, 2003
AGENDA MEMO DATE: June 9, 2003
REQUESTED ACTION: Council approval of amendment to Resolution 03-018,Chapter 28, Article
V, Industrial Waste Standards of the Code of Ordinances Section 28-101
(1)(k).
RECOMMENDATION
Administration recommends changing the copper limit of 1.9 mg/L to 1.0 mg/L as required by the Texas
Commission on Environmental Quality in the sewer use Ordinance, Chapter 28, Article V, Industrial
Waste Standards, Section 28-101(l)(k).
BACKGROUND
The ordinance regulates the disposal of industrial wastewater and the use of public and private sewers and
drains. Limits on the concentration and loading of pollutants allowed to be discharged are set according
to possible pass through of pollutants to the environment or interference with the sewer collection system
or with the wastewater treatment plant. The City submitted changes to the local limits for approval by the
Texas Commission on Environmental Quality (TCEQ) in 1999, and in 2002, TCEQ requested additional
modifications to the pretreatment program and an adjustment to the local limits. The final TCEQ decision
on the copper limit was to lower it tol.0 mg/L.
BUDGETARY IMPACT
None
PREVIOUS ACTION
The ordinance was amended March 18, 2003, Resolution number 03-018.
SUBSEQUENT ACTION
The new copper limit will be incorporated into the Industrial Wastewater Discharge permits issued by the
Water Utilities Division.
RECOMMENDED BY
City Manager, Public Works Director, and Water Utilities Manager.
RECOMMENDED MOTION:
Approve/Deny amendment to Resolution 03-018 to lower the copper limit to 1.0 mg/L in Chapter 28,
Article V, Industrial Waste Standards of the Code of Ordinances.
WUAmendRes03018.wpd
June 9, 2003
ORDINANCE NO.
ENTITLEDAN ORDINANCE AMENDING CHAPTER28,ARTICLE V,
INDUSTRIAL WASTE STANDARDS, SECTION 28-101(1)(k), OF
THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT TO
LOWER THE COPPER LIMIT TO 1.0 MG/L; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR REPEAL.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That Chapter 28, Article V, Industrial Waste Standards, Section 28-101(1)(k)of the
Code of Ordinances be and the same is hereby amended to lower the copper limit as
shown below:
Sec. 28-101: Use of the Public Sewers.
(1)(k) Copper ...................................................................................1.0
Section 2.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 3.
All ordinances or parts of ordinances in conflict herewith are repealed to the extent
of the conflict only.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17'day of June,
2003.
- Mayor Evelyn M. Lord -
2
June 17,2003
Consider approving a contract for the Sanitary Sewer Rehabilitation of Small Diameter Mains
Contract-IX
City of Beaumont
.............
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joseph G. Majdalani, Water Utilities Manager
MEETING DATE: June 17, 2003
AGENDA MEMO DATE: June 9, 2003
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to
execute a contract for the Sanitary Sewer Rehabilitation of Small
Diameter Mains Contract-IX.
RECOMMENDATION
Administration recommends approval of a contract with PM Construction & Rehab, LP of
Houston, Texas, in the amount of $393,575 to rehabilitate 8,350 linear feet of 8-inch sanitary
sewer lines, 520 linear feet of 10-inch sanitary sewer lines,replace 24 manholes, furnish and install
three (3) manholes, kill and remove four (4) existing manholes, furnish and install one (1) clean-
out, and replace 215 service connections on Cartwright Avenue, Euclid Avenue, Roberts Avenue
and Threadneedle.
The MBE goal will be met through a subcontract with the certified MBE firm of Texas Mechanical
Specialty, Inc. for $39,357.50 which represents 10 percent of the total bid.
BACKGROUND
The existing sewer lines installed in the late 1940s have deteriorated and require major
rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer
lines, restore the carrying capacity, and provide customers with uninterrupted and adequate
service.
BUDGETARY IMPACT
Funds for the project are available in the Water Utilities Operating Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, and Water Utilities Manager.
RECOMMENDED MOTION:
Approve/Deny a resolution authorizing the City Manager to execute a contract for the Sanitary
Sewer Rehabilitation of Small Diameter Mains Contract-IX.
WUContractIX.wpd
June 9,2003
BID TABULATION
SANITARY SEWER REHABILITATION OF SMALL DIAMETER MAINS CONTRACT-IX
BID OPENING DATE:THURSDAY,June 5,2003 @ 2 PM
The Bid Proposals submitted have been reviewed,and to the best of my
knowledge this Is an accurate tabulation of the bids received
By: I°k=" 14
�-'
Han!J.Tohme,Water Utilities Engineer Date:06/05/03
ITEM QUANTITY PM CONSTRUCTION& KINSEL INDUSTRIES, HORSESHOE BRYSTAR TROY CONSTRUCTION
NUMBER REHAB,L.P. INC. CONSTRUCTION CONTRACTING INC. L.L.P.
HOUSTON,TX HOUSTON,TX HOUSTON,TX BEAUMONT,TX HOUSTON,TX
JOSEPH MITCHELL RICHARD CROXTON JERRY STRINGER BRYAN PHELPS GLEN CRAWFORD
UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
ITEM NO.1 1 $5000.00 $5000.00 $19,500.00 $19,500.00 $2000.00 $2000.00 $2500.00 $2500.00 $15,000.00 $15,000.00
ITEM NO.2 8330 $27.00 $224,910.00 $38.25 $318,622.50 $33.75 $281,137.50 $31.50 $262,395.00 $30.00 $249,900.00
ITEM NO.3 520 $32.00 $16,640.00 $45.00 $23,400.00 $40.00 $20,800.00 $35.00 $18,200.00 $37.00 $19,240.00
ITEM NO.4 24 $2100.00 $50,400.00 $1800.00 $43,200.00 $2000.00 $48,000.00 $2200.00 $52,800.00 $3800.00 $91,200.00
ITEM NO.5 3 $2500.00 $7500.00 $1600.00 $4600.00 $2100.00 $6300.00 $2100.00 $6300.00 $3000.00 $9000.00
ITEM NO.6 4 $500.00 $2000.00 $400.00 $1600.00 $500.00 $2000.00 $540.00 $2160.00 $1350.00 $5400.00
ITEM NO.7 1 $500.00 $500.00 $800.00 $800.00 $300.00 $300.00 $700.00 $700.00 $900.00 $900.00
ITEM NO.8 215 $375.00 $80,625.00 $100.00 21,500.00 $333.00 $71,595.00 $480.00 $103,200.00 $742.00 $159,530.00
ITEM NO.9 1 $5000.00 $5000.00 $1.00 $1.00 $3000.00 $3000.00 $800.00 $800.00 $2400.00 $2400.00
ITEM NO. 10 1 $1000.00 $1000.00 $1,00 $1.00 $1200.00 $1200.00 $800.00 $800.00 $2400.00 $2400.00
TOTAL $393,575.00 $433,424.50 $436,332.50 $449,855.00 $554,970.00
METHOD T.T.TECHNOLOGY T.T. T.T.TECHNOLOGY T.T.TECHNOLOGIES T.T.TECHNOLOGIES AND
TECHNOLOGY/GRUNDO LINEBACKER SYSTEM
CRACK SYSTEM
CITY OF BEAUMONT
SCHEDULE OF MBE PARTICIPATION
(SCHEDULE Q
Date of Report 6-5-03
Department
Project No. XZM IX
PM CONSTRUCTION & REHAB L.P. Location REAIDdaa Ty
' Total Contract Amount $ 393,575.00 f
Name of Prime Contractor/Proposer
TYPE OF WORK(ELECTRICAL,PAVING,ETC.) PROJECTED
NAME OF MINORITY AND CONTRACT ITEMS OR PARTS THEREOF COMMENCEMENT& AGREED
CONTRACTOR ADDRESS TO BE PERFORMED COMPLETION DATE PRICE
TEXAS MECHANICAL 8401 BLEWE T ROAD SUPPLIER AUGUST, 2003 $39,357.50
TNC. , TX 77720
The undersigned will enter into a formal agreement with MBE Contractors for work listed in this schedule conditioned upon execution of a contract with the City of Beaumont.
NOTE: 1. Any business listed above must have Schedule A on file with the City.
2. Schedule C is to be included with bid,and resubmitted at 50%and 100%of project completion.
„(~ Siignature
SR. VICE PRESIDET
Title
31
3
June 17,2003
Consider authorizing a change order to the 20" Water Line Relocation at Major Drive (FM364)
Project
ok .
"Tal C ity of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joseph G. Majdalani, Water Utilities Manager
MEETING DATE: June 17, 2003
AGENDA MEMO DATE: June 9, 2003
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to increase
the Proposed 20"Water Line Relocation at Major Drive(FM364)project
amount for "extra work."
RECOMMENDATION
Administration recommends approval of increasing the Proposed 20" Water Line Relocation at Major
Drive(FM364)project amount by$15,314.15 to install 0.32 tons of ductile iron fittings,install one(1)fire
hydrant assembly,install 652.41 tons of cement stabilized sand backfill,remove and replace 90 linear feet
of wood fence, install 144 linear feet.of 2-inch water service lines, and 135 linear feet of 4-inch schedule
40 steel casing.
BACKGROUND
The existing water lines installed in early 1970 had to be relocated to accommodate the expansion of Major
Drive(FM 364). The primary goals of the project were to relocate the 20-inch water lines while providing
the customers with uninterrupted and adequate service.
BUDGETARY IMPACT
Funds for the project are available in the Water Utilities Operating Funds.
PREVIOUS ACTION
Resolution 02-284 passed by Council on November 26, 2002, in the amount of$934,800.50.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, and Water Utilities Manager.
RECOMMENDED MOTION:
Approve/Deny a resolution authorizing the City Manager to increase the Proposed 20" Water Line
Relocation at Major Drive (FM364)project amount for "extra work."
WUAgendaMajor.wpd
June 9,2003
APPROVAL OF CONTRACT CHANGE
Change Order No. 1&Final
Date: June 9,2003
Project: City of Beaumont
Proposed 20"Water Line Relocation
At Major Drive(FM 364)
Owner: City of Beaumont
P.O.Box 3827
Beaumont,Texas 77704
Contractor: Brystar Contracting,Inc.
8385 Chemical Road
Beaumont,Texas 77705
To the Owner: Approval of the following contract change is requested.
Reason for Change: To increase the contract amount for"extra work"performed by the Contractor to install 0.32
tons of ductile iron fittings,install l fire hydrant,install 652.41 tons of cement stabilized sand,remove and replace
90 linear feet of wood fence,install 144 linear feet of 2 inch water service lines and 135 linear feet of 4 inch
schedule 40 steel casing on Major Drive(FM 364).
ORIGINAL CONTRACT AMOUNT $934.800.50.
CHANGE ORDER 1&FINAL:
Description Net Change
Install 0.32 tons of ductile iron fittings. +$ 1.920.00
Install 1 fire hydrant assembly. + 300.00
Install 652.41 tons of cement stabilized sand backfill. + 9.786.15
Remove and replace 90 linear feet of wood fence. + 2.700.00
Install 144 linear feet of 2-inch water service lines. + 1.008.00
Install 135 linear feet of 4-inch schedule 40 steel casing. + 3.375.00
Delete 8 linear feet of split casing on 20-inch diameter
bar-wrapped cylinder concrete pipe. 3.880.00
Delete 2-1-inch water line service taps. 450.00
Delete 144 linear feet of 1-inch water service lines. 720.00
Delete 135 linear feet of 2-inch schedule 40 steel casing 2.025.00
TOTAL AMOUNT OF THIS CHANGE ORDER: +$15.314.15
TOTAL REVISED CONTRACT AMOUNT: 950 114.65
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this
Change Order represent full compensation for all increases and decreases in the cost of,and the time required to
perform the entire work under Contract arising directly or indirectly from this Change Order and all previous Change
Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order
represents an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights
to file a claim on this Change Order after it is properly executed."
Recommended by: II Approved by: Accepted by:
Joseph G.Majdalani,P.E. City of Beaumont Brystar Contracting,Inc.
Water Utilities Manager Owner Contractor
Date. 6 v D Date: Date:
APPROVAL OF CONTRACT CHANGE
Change Order No. 1 &Final
Date: June 9,2003
Project: City of Beaumont
Proposed 20" Water Line Relocation
At Major Drive(FM 364)
Owner: City of Beaumont
P.O.Box 3827
Beaumont,Texas 77704
Contractor: Brystar Contracting,Inc.
8385 Chemical Road
Beaumont,Texas 77705
To the Owner: Approval of the following contract change is requested.
Reason for Change: To increase the contract amount for"extra work"performed by the Contractor to install 0.32
tons of ductile iron fittings,install l fire hydrant,install 652.41 tons of cement stabilized sand,remove and replace
90 linear feet of wood fence, install 144 linear feet of 2 inch water service lines and 135 linear feet of 4 inch
schedule 40 steel casing on Major Drive(FM 364).
ORIGINAL CONTRACT AMOUNT $934,800.50.
CHANGE ORDER 1 &FINAL:
Description Net Change
Install 0.32 tons of ductile iron fittings. +$ 1,920.00
Install 1 fire hydrant assembly. + 3,600.00
Install 652.41 tons of cement stabilized sand backfill. + 9,786.15
Remove and replace 90 linear feet of wood fence. + 2,700.00
Install 144 linear feet of 2-inch water service lines. + 1.008.00
Install 135 linear feet of 4-inch schedule 40 steel casing. + 3,375.00
Delete 8 linear feet of split casing on 20-inch diameter
bar-wrapped cylinder concrete pipe. - 3.880.00
Delete 2- 1-inch water line service taps. - 450.00
Delete 144 linear feet of 1-inch water service lines. 720.00
Delete 135 linear feet of 2-inch schedule 40 steel casing - 2,025.00
TOTAL AMOUNT OF THIS CHANGE ORDER: +$15,314.15
TOTAL REVISED CONTRACT AMOUNT: $950,114.65
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this
Change Order represent full compensation for all increases and decreases in the cost of, and the time required to
perform the entire work under Contract arising directly or indirectly from this Change Order and all previous Change
Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order
represents an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights
to file a claim on this Change Order after it is properly executed."
Recommended by: Approved by: Accepted by:
c h 4 v/!
Joseph G.Majdalani,P.E. City of Beaumont Brystar Contracting,Inc.
Water Utilities Manager Owner Contractor
Date: 6 l 4>/0 Date: Date:
WORK SESSION
* Review Articles N-VI of the City Charter
* Discuss a proposed license agreement with Crockett
Street Development Ltd.
LICENSE
STATE OF TEXAS §
ALL MEN BY THESE PRESENTS:
COUNTY OF JEFFERSON §
On the date last indicated below, the City of Beaumont, a municipal corporation of
Beaumont, Jefferson County, Texas, (hereinafter called "Licensor") and Crockett Street
Development Ltd. (hereinafter called "Licensee") contract and agree as set forth herein.
Licensee desires an exclusive license from Licensor to use the real property the subject
of this License Agreement described as follows: Crockett Street right-of-way between Main
and Pearl Streets (herein "Licensed Premises"). Licensee may limit vehicular access to
the Licensed Premises, but may not limit pedestrian access at any time except as follows:
Should Licensee desire to limit pedestrian access to the Licensed Premises,they mustfirst
give Licensor twenty-four(24) hours advance notice accompanied by a fee to Licensor for
such privilege. If an admission charge is assessed or compensation is paid to Licensor for
use of the Licensed Premises and the event is a "for profit"event, the fee paid to Licensor
shall be Two Hundred Fifty Dollars ($250) per calendar day or portion of a calendar day
that access is limited. The fee for non-profit events shall be Ten Dollars ($10). Should
Licensee fail to comply with the notice and fee provisions of this paragraph, this License
may be terminated immediately.
Truck deliveries to the Crockett Street development will be limited to the Licensed
Premises. No truck delivery will be made on either Main Street or Pearl Street.
Licensed Premises may continue to be occupied and used by Licensee solely in
connection with the Crockett Street development and for incidental purposes related
Page 1 GARMMAGREEMENTMUCAGRMT-CSDC
thereto during the term of this License or until termination thereof. Said License shall
terminate one (1) year from and after the date of its approval by the City Council of
Licensor.
No permanent improvements shall be made upon the Licensed Premises without
first obtaining the written consent of Licensor by and through its City Manager or his
designee and providing a copy of the notice to Licensor in writing of how,when and to what
extent such improvements are to be made. A copy of this License shall be attached to
such notice.
In the event Licensor, by resolution of the City Council, determines there is a public
need of the subject property or any part thereof,for the benefit of the Licensor or to protect
the health,safety or welfare of the public,and it terminates this License or any part thereof,
Licensee shall not receive any compensation and the Licensor shall not be liable therefor
whether for the value of the property taken, damage to the abutting or remaining property
or improvements, loss of business or profit, loss of access, or otherwise.
Licensee shall, at all times of use under this License, be liable for all liability and/or
damage claims for injury or death of persons or property from any cause whatsoever
relating to the occupancy of the premises by Licensee, including those arising out of
damages or losses occurring on sidewalks and other areas adjacent to the Licensed
Premises, during the term of this License or any extension thereof. Licensee agrees to
indemnify and save harmless Licensor from any and all claims, causes of action,
and damages of every kind for injury to or death of any person and damages to
property arising out of the occupancy and use of Licensed Premises or the
Page 2 GARMWWGREEMENTSUC AGRMT-CSDC
operations embraced by this License and including acts or omissions of Licensor
in connection therewith.
Licensee shall carry public liability and property damage insurance covering
operations hazards, and including Licensee's obligations under the indemnification
provision contained in this License (with a company acceptable to Licensor)with Licensor
as a named insured in the sum of$1 million in the aggregate. Should Licensor determine
at any time during the term of this License Agreement that the above coverage is
inadequate, it shall notice Licensee in writing to increase the amount of such insurance so
the same shall be adequate. The failure of Licensee to obtain said additional insurance
within thirty (30) days of Licensor's request shall constitute a breach of this License. A
copy of the original policy shall be filed with the City Clerk of City.
As part of the consideration for this License Agreement, Licensee shall pay to
Licensor the sum of$10.00 (Ten and No/100 Dollars), said sum being non-refundable.
Licensee recognizes that this License does not affect the use of the Licensed
Premises by Licensor or any entity with a franchise to use City rights-of-way.
This Agreement is terminable by either party by giving written notice to the other
specifying the date of termination. Said notice shall be given not less than thirty(30)days
prior to the termination date therein specified and shall be recorded in the Real Property
Records in the Office of the County Clerk of Jefferson County, Texas, by Licensor.
This License is neither assignable nor transferrable except (1) in conjunction with
and as part of Licensee's conveyance of all the abutting property and(2) occupancy and
use of the Licensed Premises by a lessee leasing abutting property from Licensee (in
Page 3 GARMMAGREEMENTSUC AGRMT-CSDC
which case Licensee is not relieved from its obligations owed to Licensor hereunder). This
License survives through probate or warranty deed or lease. In any such event, other than
lease of abutting property, Licensor shall be notified of such occurrence by being delivered
a copy of the document or documents conveying the abutting property.
This License shall include the right of Licensee to have balcony structures which
extend into the Licensed Premises.
Licensee shall be responsible for all maintenance, repair and upkeep of the
Licensed Premises, including, but not limited to, brick pavers, decorative lighting, arches
and lighting on arches and curbs.
Any notice to Licensor shall be sufficient if it is mailed or hand-delivered to the Office
of the City Manager, City of Beaumont, P. O. Box 3827, Beaumont, Texas, 77704. Any
notice to Licensee shall be sufficient if mailed or hand-delivered to the owner at 490 Park
Street, Suite 200, Beaumont, Texas, 77701.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the day of , 2003.
LICENSOR
CITY OF BEAUMONT
By:
Kyle Hayes, City Manager
Page 4 GARMWWGREEMENTSUCAGRMT-CSDC
LICENSEE
CROCKETT STREET DEVELOPMENT,
LTD.
By: Beaumont Crockett Street
Management, Inc.,
a General Partner
By: 1
Tom Flanagan, Presi en
ACKNOWLEDGMENT
STATE OF TEXAS §
COUNTY OF JEFFERSON §
BEFORE ME, the undersigned authority, on this day personally appeared KYLE
HAYES, City Manager of the City of Beaumont, a municipal corporation of the State of
Texas, known to me to be the person whose name is subscribed to the foregoing
instrument, and acknowledged to me that he executed the same for the purposes and
considerations therein expressed, in the capacity therein stated, and as the act and deed
of the City of Beaumont.
GIVEN under my hand and seal of office this the day of ,
2003.
Notary Public in and for the State of Texas
Page 5 GARMw1AGREEMENTS\IJC AGRMT-CSDC
ACKNOWLEDGMENT
STATE OF TEXAS §
COUNTY OF JEFFERSON §
BEFORE ME, the undersigned authority, on this day personally appeared Tom
Flanagan, President of Beaumont Crockett Street Management, Inc., General Partner,
known to me to be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that he executed the same for the purposes and considerations
therein expressed, in the capacity therein stated, and as the act and deed of Beaumont
Crockett Street Management, Inc., General Partner.
GIVEN under my hand and seal of office this the z day of ,
2003.
Notary Public in and fort to of Texas
Page 6 WRMMAGREEMENTSUC AGRMT-CSDC
-Mid Wb,
City ®f Beaunwnt
REGULAR MEETING OF THE CITY COUNCIL,
COUNCIL, CHAMBERS JUNE 17, 2003 1:30 P.M.
CONSENT AGENDA
Approval of minutes
* Confirmation of committee appointments
A) Approve an annual contract for the purchase of manholes, manhole covers and sewer
materials
A
City of Beaumont
It7E---i!jj
1-Mrillill
'a 1112111M K Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: June 17, 2003
AGENDA MEMO DATE: June 4, 2003
REQUESTED ACTION: Council approval of an annual contract for the purchase of manholes,
manhole covers and sewer materials.
RECOMMENDATION
Administration recommends award of a one (1) year contract to Coburn Supply for purchasing
manholes, manhole covers and assorted sewer line repair materials at the unit costs indicated on
the attached tabulation with an estimated total expenditure of$26,385.55.
BACKGROUND
Twenty-four (24) vendors were notified with three (3) responding with bids as reflected in the
attached bid tabulation. Each bidder met all product requirements specified. The items included
in the bid are utilized to make various sewer line repairs, and are ordered intermittently to
maintain sufficient inventories in the Water Utilities Division's parts warehouse.
The contract provides for the vendor to furnish manholes, manhole covers and sewer materials at
firm unit prices. The recommended vendor for each item is highlighted in the attached tabulation.
The sales tax impact formula was applied to Coburn Supply's bid and altered the bid standings in
sixteen (16) instances. Golden Triangle Pipe is not considered a local vendor for this purpose
despite the Beaumont mailing address, as their physical location is outside the Beaumont city
limits.
Additional supply contracts were awarded to Golden Triangle Pipe and Rural Pipe and Supply in
the amounts of$12,671.51 and $3,596.00, respectively.
BUDGETARY IMPACT
Funds are available for this expenditure in the Water Utilities Division's operating budget.
Annual Contract for Manholes,Manhole Covers and Sewer Materials
June 4, 2003
Page 2
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director, and Public Works Director.
RECOMMENDED MOTION
Approve/Deny award of a one (1) year contract for purchasing manholes, manhole covers and
sewer materials to Coburn Supply at the unit prices highlighted in the attached bid tabulation.
Bid Tabulation-Contract for Manholes,Manhole Covers,and Sewer Materials
Bid Number:RF0303-30
Bid Opening Date:5/8/03
Name: Golden Triangle Pipe Coburn Supply I Co,Inc,
Rural Pipe&Supply
8401 S.Blewett Rd. 1000 bowie Street
City/State Beaumont,Texas 77720 809 Uisador Road
Beaumont,Texas 77701 Jas e
Contact Name p r,Texas
Pan Webb Donald Maloney Tommy Shaver
Phone Number. 409 842-0044 409 8354447
409 384-5800
ITEM APPROX. DESCRIPTION
NO. QTY. TAL DELIVERY UNIT TO UNIT TOTAL DELIVERY UNIT TOTAL DELIVERY
_ COST COST TIME 1$6.17 COST TIME COST_ COST TIME
3 50 6"CAP PVC RUBBER GASKET SDR-35 $3.02 $151.00 5-10 days
$150.50 5 days $3.10 $155.00 7-14 days
5 25 8"REPAIR COUPLING. PVC RUBBER GASKET $10.47 $261.75 5-10 days SDR-35
Y $282.00 5 days $10.78 $269.50 7-14 days
6 20 12"REPAIR COUPLING. PVC RUBBER GASKET $33.78 $675.60 5-10 days
$675.40 5 days $34.76
SDR-35 $695.20 7-14 days
7 500 4"FLEX COUPLING 106-44 CONC.X PVC LONG $1.97 $985.00 5-10 days
$940.00 7 days $1.91 $955.00 7-14 days
STYLE HUB WITH SS BANDS.(NO OTHERS
ACCEPTED)
8 400 6"FLEX COUPLING 106-66 CONC.X PVC LONG $4.34 $1,736.00 5-10 days $1,608.00 7 days s
STYLE HUB WITH SS BANDS.(NO OTHERS
Y $4.09 $1,636.00 7-14 days
ACCEPTED)
9 100 8"FLEX COUPLING 106-88 CONC.X PVC LONG $6.50 $650.00 5-10 days
$617.04 7 days $6.29 $629.00 7-14 days
STYLE HUB WITH SS BANDS(NO OTHERS
ACCEPTED)
10 25 10"FLEX COUPLING 106-1010 CONC.X PVC $9.05
LONG STYLE HUB WITH SS BANDS, $226.25 5-10 days $8.42 $210.50 7 days
$8.53 $213.25 7-14 days
(NO OTHERS ACCEPTED)
11 100 4"FLEX COUPLING 156-44 C.I.X PVC W ITH SS $1.97 T$116.755-10 ays $1.88
BANDS $188.00 7 days $1.91 $191.00 7-14 days
13 25 6"STREET ELL 22-1/2 DEGREE PVC RUBBER $4.67 ays $4,67 $116.75 5 days $4.81
GASKET $120.25 7-14 days
14 700 4"STREET ELL 45 DEGREE PVC RUBBER $2.25 $1,575.00 5-10 days $2.25 s$1,575.00 5 days
Y $2.32 $1,624.00 7-14 days
15 20 6"STREET ELL 45 DEGREE PVC RUBBER $4.50 $90.00 5-10 days $4.50 $90.00 5 days $4.63
_ GASKET $92.60 7-14 days
20 20 6"X S BUSHING REDUCER SPIGOT X GASKET $4.50 $90.00 5-10 days $4.50 $90.00 5 days $4.63
HUB SDR 35 $92.60 7-14 days
21 7 8"x 6"BUSHING REDUCER SPIGOT X GASKET $13.75 $96.25 5-10 days $13.76 $96.32 5 days $14.16
HUB SDR 35 $99.12 7-14 days
23 40 CAST IRON MANHOLE RING WITHOUT $57.65 $2,306.00 5-10 days $57.23 $2,289.20 7 days
PROTECTIVE COATING
Y $62.77 $2,510.80 7-14 days
24 40 MANHOLE COVER W/ONE HOLE WITH $57.65 $2,306.00 5-10 days $57,23 : $2,289.20 7 days
PROTECTIVE COATING
Y $62.77 $2,510.80 7-14 days
27 8 PLUG SDR-35 PVC 8" $13.26 $106.08 5-10 days $13.26
$106.08 5 days $13.65 $109.20 7-14 days
28 800 4"X 4"WYE 45 DEGREE SDR-35 PVC $4.31 $3,448.00 5-10 days $4,31 $3,446.00 5 days $4.44
30 100 8"X 4"WYE 45 DEGREE SDR-35 PVC $3,552.00 7-14 days
$13.05 $1,305.00 5-10 days $13.05 $1,305.00 5 days $13.50 $1,350.00 7-14 days
37 10 10"X 4"WYE 45 DEGREE SDR-35 PVC $39.70 $397.00 5-10 days $39.69
$396.90 5 days $40.86 $408.60 7-14 da s
Bid Tabulation-Contract for Manholes,Manhole Covers,and Sewer Materials
Bid Number:RF0303-30
Bid Opening Date:518/03
Name:
Address:
Golden Triangle pipe Coburn Supply Co,Inc. Rural Pipe&Supply
$401 S.Blewett"Rd.
City/State 1000 Bowie Street 809 Visador Road
Contact Name
Beaumont,Texas 77720 Beaumont,Texas 77701 Jasper,Texas Phone Number: Dan Webb Donald Maloney Tommy Shaver
_ _ 409)842-0044 409 835-1447 409 3$4-5800
3?_ 200 4"SADDLE WYE(FLEXIBLE)W/STAINLESS BANDS
_$17.46_$3,492.00 5-10 days Ti-
$3,190,00 7 days $16.17
33 20 6"SADDLE WYE(FLEXIBLE)W/STAINLESS BANDS $3,234.00 7-14 days
$23.06 $461.20 5-10 days 1$23.27 $438.00 7 days ! $22.23
34 24 6"X 6"WYE SDR-35 PVC $444.60 7-14 days
$9.90 $237.60 _ 5-10 days $237.60 5 days $10.19
36 5 8'MANHOLE FIBERGLASS $244.56 7-14 days
$525.00 $2,625.00 5-10 days $2,582.50 7 days' $570.55
38 1 10'MANHOLE FIBERGLASS $2,852.75 1-7 days
$610.00 $610.00 5-10 days $610.00 7 days $664.35
39 200 4"COUPLING CLOSURE(REPAIR)SDR-35 PVC $664.35 1-7 days
$3.09 $618.00 5-10 days $618.00 5 days
RUBBER GASKET Ys $3.18 $636.00 7-14 days
40 100 6"COUPLING CLOSURE(REPAIR)SDR-35 PVC
$6.18 $618.00 5-10 days $618.00 5 days
RUBBER GASKET $6.35 $635.00 7-14 days
41 40 10"COUPLING CLOSURE(REPAIR)SDR-35 PVC
$23.27 $930.80 5-10 days $930.80 5 da RUBBER GASKET Ys $23.95 $958.00 7-14 days
42 20 8"STREET ELL 22-1/2 DEGREE SDR-35 PVC $14.95 $299.00 5-10 days $299.40 5 days
RUBBER GASKET Ys $15.41 $308.20 7-14 days
43 30 8"STREET ELL 45 DEGREE SDR-35 PVC
$13.55 $406.50 5-10 days $13.58 $407.40 5 days
RUBBER GASKET $13.97 $419.10 7-14 days
TOTAL $27 016.78
$26 385.55 $27610.48