Loading...
HomeMy WebLinkAboutPACKET JUNE 03 2003 t U­ City ®f Beaunwnt REGULAR MEETING OF TIME CITY COUNCIL COUNCIL CHAMBERS JUNE 3, 2003 Io30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a request to amend a contract with the Southeast Texas Community Development Corporation(SETCDC) 2. Consider approving a contract for the construction of two signs to be placed at the Texas Energy Museum and the Art Museum of Southeast Texas 3. Consider approving a contract for the purchase of sodium hydroxide WORKSESSION * Review Articles I-III of the City Charter COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Youth Rescue Mission 1930 Franklin Street Beaumont, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 June 3,2003 Consider a request to amend a contract with the Southeast Texas Community Development Corporation(SETCDC) I Is~ 03 City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Janett Blunt, Housing Manag MEETING DATE: June 3, 2003 AGENDA MEMO DATE: May 29, 2003 REQUESTED ACTION: Council consider a request to amend a contract with the Southeast Texas Community Development Corporation(SETCDC)in the amount of$345,000 to reflect an effective date of August 15,2003,and to fund this contract from the 2003 HOME CHDO Reserve allocation. RECOMMENDATION The Administration recommends City Council approval of amending a contract with the Southeast Texas Community Development Corporation(SETCDC)in the amount of$345,000 to reflect an effective date of August 15, 2003, and to fund this contract from the 2003 HOME CHDO Reserve allocation. BACKGROUND The Southeast Texas Community Development Corporation(SETCDC)received allocations in the amount of$345,000 and $350,000 for the construction of 20 new homes in the MLK, Jr area and the old Dick Dowling school site, respectively. SETCDC has broken ground at the Dick Dowling school site with a projected completion date of August,2003. Construction in the MLK Jr. area is scheduled to begin in mid- August. Amending the funding year and effective date of this contract will allow the City to immediately commit funds to projects that will construct homes in other areas simultaneously. BUDGETARY IMPACT Funding will be available from the 2003 HOME CHDO Reserve allocation. PREVIOUS ACTION On January 14, 2003, as per Res #03-016, the Beaumont City Council awarded a contract to SETCDC in the amount of$345,000 from 2001 HOME CHDO Reserve funds for the construction of ten new scattered site homes in the Martin Luther King, Jr. area. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, Planning Manager, and Housing Manager. RECOMMENDED MOTION Approve/Deny a request to amend a contract with the Southeast Texas Community Development Corporation(SETCDC) in the amount of$345,000 to reflect an effective date of August 15, 2003, and to fund this contract from the 2003 HOME CHDO Reserve allocation. Page 2 2 June 3,2003 Consider approving a contract for the construction of two signs to be placed at Texas Energy Museum and the Art Museum of Southeast Texas C_1 tY C� of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: June 3, 2003 AGENDA MEMO DATE: May 28, 2003 REQUESTED ACTION: Council approval of the award of a bid for signs. RECOMMENDATION Administration recommends the award of a bid for furnishing all labor, materials, equipment and supplies for the construction of two(2)signs to Cleveco Construction Company,Inc.of Lumberton, Texas in the amount of$30,304. BACKGROUND Two(2)bids were received on Thursday,May 22,2003,for furnishing all labor,materials,equipment and supplies for the construction of two (2)signs to be placed at the Texas Energy Museum and the Art Museum of Southeast Texas. A tourism assessment study conducted by Chandler,Brooks and Donahoe, Inc. last year recommended the City implement a way finding system identifying local tourist sites. Their recommendations included installing recognizable signage at both the Art Museum of Southeast Texas and the Texas Energy Museum. Architectural Alliance was hired to design signs, develop specifications and solicit bids. The bids received are as follow: Contractor Location Price Completion Time Cleveco Construction Company, Inc. Lumberton, TX $30,304.00 90 days Crabtree Barricade Systems, Inc. 7 Beaumont, TX $431720.00 90 days Construction of Signs May 28, 2003 Page 2 BUDGETARYIMPACT Funds for this project were budgeted in the Convention and Visitor's Bureau's budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Community Services Director. RECOMMENDED ACTION Aprove/Deny the award of a bid to Cleveco Construction, Inc. in the amount of $30,304 for furnishing all labor, materials, equipment and supplies necessary to construct signs for the Texas Energy Museum and the Art Museum of Southeast Texas. Ljoj ow 3 June 3,2003 Consider approving a contract for the purchase of sodium hydroxide City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: June 3, 2003 AGENDA MEMO DATE: May 20, 2003 REQUESTED ACTION: Council approval of a six (6) month contract for the purchase of sodium hydroxide. RECOMMENDATION Administration recommends award of a six(6)month contract to Univar USA of Houston, Texas, for purchasing sodium hydroxide at the unit cost of $230 per dry ton with an estimated total contract expenditure of$69,000. BACKGROUND Bids were requested for a six (6) month contract for sodium hydroxide for use by the Public Works Department, Water Utilities Division in the water production process. Six(6) months is the longest period for which vendors will provide firm pricing due to the historical price volatility of sodium hydroxide. Sodium hydroxide is a by-product of the production of chlorine, with market prices dictated by chlorine manufacturers based on the prevailing cost of production. Bid notices were provided to 39 vendors with five (5) responding with bids as reflected below. All bidders met required product certifications. COMPANY PRICE PER DRY TON TOTAL,ESTIMATED COST Univar USA $230.00 $69,000.00 Houston, Texas Fluid Solution Tech., Inc. $253.00 $75,000.00 Austin, Texas Six(6)Month Contract for Sodium Hydroxide May 20, 2003 Page 2 COMPANY' PRICE PER DRY TON-: TOTAL. COST DX Distributors, Inc. $261.98 $78,594.00 Houston, Texas Harcros Chemicals $268.00 $80,400.00 Houston, Texas Altivia $269.90 $65,970.00 Houston, Texas Bay Chemical $279.00 $83,700.00 Odem, Texas Truth Chemical $285.00 $85,500.00 Woodlands, Texas The prior contract period cost for sodium hydroxide was $210.80 per dry ton from DX Distributors, Inc. BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Division's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Public Works Director. RECOMMENDED MOTION Approve/Deny award of a six(6)month contract for purchasing sodium hydroxide to Univar USA at the unit cost of$230.00 per dry ton. City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JUNE 3, 2003 1.30 ?.Ma CONSENT AGENDA Approval of minutes Confirmation of committee appointments Sam Bethea would be appointed to the Keep Beaumont Beautiful Commission. The term would commence June 3, 2003 and expire June 2, 2005, (Councilmember Becky Mmes) Karen Thomas would be reappointed to the Civil Service Commission. The current term will expire February 14, 2005. (City Manager, Kyle Hayes) Mary Jowers would be reappointed to the Civil Service Commission. The current term will expire January 31, 2005. (City Manager, Kyle Hayes) Paul L. Jones would be appointed as an alternate to the Planning Commission. The term would commence June 3, 2003 and expire June 2, 2006. (Mayor Evelyn M. Lord) Ted Moor III would be appointed as an alternate to the Planning Commission. The term would commence June 3, 2003 and expire June 2, 2006. (Mayor Evelyn M. Lord) Virginia M. Hurley would be appointed as an alternate to the Planning Commission. The term would commence June 3, 2003 and expire June 2, 2006. (Mayor Evelyn M. Lord) Jeffrey Bell would be appointed to the Drug Free Beaumont Commission. The term would commence June 3, 2003 and expire June 2, 2005. (Councilmember Bobbie J. Patterson) Darla Bell would be appointed to the Community Development Advisory Committee. The term would commence June 3, 2003 and expire June 2, 2005. (Councilmember Bobbie J. Patterson) Anita Berry would be appointed to the Community Development Advisory Committee. The term would commence June 3, 2003 and expire June 2, 2005. (Councilmember Bobbie J. Patterson) Jim Yarbrough would be appointed to the Community Development Advisory Committee. The term would commence June 3, 2003 and expire June 2, 2005. (Councilmember Nancy Beaulieu) Kathleen Leaf would be reappointed to the Library Commission. The current term would expire February 15, 2005. (Councilmember Nancy Beaulieu) A) Authorize the City Manager and/or the Clean Community Director to seek an Amendment to the City's landfill Permit from the Texas Commission on Environmental Quality to allow for the expansion of the Beaumont Municipal Landfill B) Authorize the execution of a License to Encroach Agreement with the Beaumont Independent School District(BISD) for the installation of one(1)groundwater monitoring well C) Authorize the acceptance of a water line easement providing access for fire prevention services Jim Yarbrough would be appointed to the Community Development Advisory Committee. The term would commence June 3, 2003 and expire June 2, 2005. (Councilmember Nancy Beaulieu) Kathleen Leaf would be reappointed to the Library Commission. The current term would expire February 15, 2005. (Councilmember Nancy Beaulieu) A) Authorize the City Manager and/or the Clean Community Director to seek an Amendment to the City's landfill Permit from the Texas Commission on Environmental Quality to allow for the expansion of the Beaumont Municipal Landfill B) Authorize the execution of a License to Encroach Agreement with the Beaumont Independent School District(BISD) for the installation of one (1) groundwater monitoring well C) Authorize the acceptance of water line easement providing access for fire prevention services A City of Beaumont Im EL•�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: John Labrie, Clean Community Director MEETING DATE: June 3, 2003 AGENDA MEMO DATE: May 28, 2003 REQUESTED ACTION: Council approve a resolution authorizing the City Manager and/or the Clean Community Director to seek an Amendment to its landfill Permit from the Texas Commission on Environmental Quality to allow for the expansion of the Beaumont Municipal Landfill;providing for severability; and establishing an effective date. RECOMMENDATION Administration recommends that the City Council approve a Resolution authorizing the City Manager and/or the Clean Community Director to take all necessary actions to submit a Permit Application and any other necessary documents to the Texas Commission on Environmental Quality(TCEQ)in order to expand the Beaumont Municipal Landfill. BACKGROUND Based on a Landfill Expansion Project discussion at the City Council Work Session on July 3,2001, staff proceeded to hire consulting engineers and environmental attorneys to prepare a Permit Amendment Application for submittal to the TCEQ. The vertical expansion will extend the life of the landfill by 25 years if the current waste acceptance volume remains constant. The Permit Amendment Application is virtually complete and will be ready to submit to the TCEQ within thirty(30)days. The requested Resolution is needed for submittal of the Permit. BUDGETARY IMPACT As of April 30, 2003, $321,000 has been expended on the project. The original cost estimate was $450,000. Funds are available in the Clean Community Fund. PREVIOUS ACTION Council authorized Administration to proceed with the project on July 3, 2001. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Clean Community Director RECOMMENDED MOTION Approve/Deny a resolution authorizing the City Manager and/or the Clean Community Director to take all necessary actions to submit a Permit Application and other documents to the TCEQ for the Landfill Expansion Project. B City of Beaumont •� Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: June 3, 2003 AGENDA MEMO DATE: May 21, 2003 REQUESTED ACTION: Council consider a resolution authorizing the execution of a License to Encroach Agreement with Beaumont Independent School District (BISD), through their agent Ranger Environmental Services, Inc., near the intersection of the City's Concord Road and Gulf Street rights-of-way for the installation of one(1)groundwater monitoring well. RECOMMENDATION The groundwater monitoring well will be installed by Ranger Environmental Services, Inc. The encroachment agreement will cover the monitoring well at the following location: Well encroaching onto the City's right-of-way, ten (10) feet south of the edge of curb of Concord Road and forty-five (45) feet west of the edge of curb of Gulf Street. Administration recommends authorization to execute the License to Encroach Agreement. BACKGROUND The groundwater monitoring well is being installed to delineate groundwater contamination. The License Agreement protects the City from liability and provides a thirty (30) day cancellation clause. BUDGETARY IMPACT There is a one time fee of$500 for the License to Encroach. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY: City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION: Approve/Deny a resolution authorizing the execution of a License to Encroach Agreement with Beaumont Independent School District (BISD), through their agent Ranger Environmental Services, Inc., near the intersection of the City's Concord Road and Gulf Street rights-of-way for the installation of one (1) groundwater monitoring well. ranger_bisd-ib.wpd May 21,2003 SUBJECT RICE Ly z RE Puri PJ lF�u South Texas v LICENSE TO ENCROACH �P`�P Y Fairground 0 Fair Park 51M ONE GROUNDWATER < _��� o� SF RR MONITORING WELL 2 z�PTTM -o P G� ❑N C OD- CONCORD ��1 n PR v CONCORD ROAD ER LIVE _ wwMA /� Q� -' TIME 3 O PLE AND GULF STREET ❑AK ¢�= Y RIGHTS-OF-WAY rz fq� CAL ELL w¢ 1 LP 2: w o z) ST. OWNER: BEAUMONT I LAC Z C ES INDEPENDENT BEE J z L UI IA A y o LOL I SCHOOL DISTRICT 'y' z GL DY a Q J j0 EV L❑N Z t� MI LE n AS LE z L❑N '7 CL LOCATION MAP LEGEND N.T.S. ® SUBJECT PROPERTY CONCORD ROAD }Y STORM sew"; "At POWER POLES ELECTRC 45 ENTRENCE MW-10 /m 7 STORM z SPEED O wn WITH AM a ww a � EJ.L-C.'lRIC LJf4e5 MW-1 MW-2 J B B � C7 MAWT84MICE 0 O OFVICE AREA P SEWeR GP -mil• 6 mw-4 4'mm NMY — WATER m UG WATER UNE METER 3 B MW." L7 Z w I O O MWA N FEPCE a 0.T a OATE v m CALDWELL DRIVE a a w U N.T.S. City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: June 3, 2003 AGENDA MEMO DATE: May 19, 2003 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a water line easement providing access for fire prevention services. RECOMMENDATION The property owner listed below has agreed to convey a ten foot (10') water line easement to the City of Beaumont. This easement will provide mandatory access for fire prevention services. The Pointe' Townhomes & Apartments located at 4165 Old Dowlen Road [Martin Home Builder, Inc. Apartment Complex] out of W. B. Dyches Survey, Abstract 17 Owner: Weston Trails Property, Ltd. Administration recommends acceptance of the easement. BACKGROUND The easement is to be used to provide exclusive access to the water lines and fire hydrants for the apartment complex and will tie into a water line in an existing easement(Resolution 03-090 passed May 6, 2003). BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny a resolution authorizing the acceptance of a water line easement providing access for fire prevention services. fire_ 1ddowlen-ib.wpd May 19,2003 SUBJECT g COLE 10' WATER LINE EASEMENT W 6s J ° 6 � 287 0 OUT OF ° W.B. DYCHES SURVEY ABSTRACT 17 (4165 DOWLEN ROAD) W� o �P OWNER: �» , WESTON TRAILS PROPERTY, a = mSTP LTD. C'r) ° LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY ENTRANM saw— 0 l Y Q g � � o c � c a+ N TJ \ lil N.T.S.