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HomeMy WebLinkAboutPACKET MAY 13 2003 LUIL City ®f Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MAY 13, 2003 1.30 P.M. AGENDA CALL TO ORDER Invocation Pledge Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 2-5/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider approving a request for a zone change ftorn RS (Residential Single Family Dwelling) to RM-H (Residential Multiple Family Dwelling-Highest Density) District and a specific use permit for an acupuncture clinic at 4215 Folsom 2. Conduct an election of Mayor Pro Tempore 3. Consider approving a contract for construction of the Twenty-Third Street Pavement Improvement Project 4. Consider approving Change Order I increasing the Wastewater Treatment Plant Electrical Improvements Phase I contract amount for"extra work" 5. Consider approving the submittal of a section of Old Dowlen Road to the Southeast Texas Regional Planning Commission-Metropolitan Planning Organization(SETRCP-MPO) as a potential candidate for Congestion Mitigation and Air Quality improvement program(CMAQ) funding COMMENTS Councilmembers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 May 13, 2003 Consider approving a request for a zone change from RS (Residential Single Family Dwelling) to RM-H(Residential Multiple Family Dwelling-Highest Density)District and a specific use permit for an acupuncture clinic at 4215 Folsom C1 ..e..Ji City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: May 13, 2003 AGENDA MEMO DATE: April 23, 2003 REQUESTED ACTION: Council consider a request for a zone change from RS (Residential Single Family Dwelling)to RM-H(Residential Multiple Family Dwelling-Highest Density)District and a specific use permit for an acupuncture clinic at 4215 Folsom. RECOMMENDATION The Administration recommends denial of the request for a zone change from RS (Residential Single Family Dwelling)to RM-H(Residential Multiple Family Dwelling-Highest Density)District and a specific use permit for an acupuncture clinic at 4215 Folsom. BACKGROUND Helen Zhou,the property owner,is requesting this rezoning and specific use permit for her property at 4215 Folsom so that she can operate an acupuncture clinic. Ms. Zhou states that she would continue to live in the house. The acupuncture clinic would occupy about 50% of the structure. The clinic would operate Monday - Friday, 9 a.m. to 4 p.m. She estimates that a maximum of 8-10 customers a day would visit the clinic. The Development Strategies element of the Comprehensive Plan designates this area as "Stable". These areas are generally characterized by good to excellent structural conditions and neighborhoods that are free from blighting influences such as incompatible land uses, dilapidated and derelict buildings and a deteriorated or poor public infrastructure. This property sits at a very busy corner. To the east of the subject property are commercial uses. Three residential lots to the north are zoned RM-H. Two of those lots (3755 and 3825 W. Lucas) front W.Lucas and side and/or front GC-MD zoning. The third lot(4210 Folsom)fronts on Folsom and is across from GC-MD zoning along W.Lucas. In 1998,a request was denied to rezone that lot to GC-MD. These three lots could be developed with limited commercial uses with a specific use permit. The RM-H zoning remnants along W. Lucas are left over from the original R-2 zoning put in place in 1955. Since then,various properties along W.Lucas have been rezoned to RS,NSC and GC-MD. On the west side of W. Lucas, RS zoning extends from the south side of Folsom to just north of Gladys. While staff recognizes that the subject property is at a busy intersection and across the street from commercial uses, staff is concerned over the encroachment of commercial uses into a stable single family residential area. And while the argument could be made that due to its location,the property is no longer suitable for residential, the applicant is now living and does intend to continue to live on the property. This request would not be in conformance with the Comprehensive Plan. Since the Joint Public Hearing,Mrs.Zhou has told the Planning Manager that she could do without a sign. In addition, the business could operate with one less parking space than the seven shown. BUDGETARY IMPACT None. PREVIOUS ACTION At a Joint Public Hearing with City Council held April 21, 2003, the Planning Commission voted 8:0 to deny a request for a zone change from RS (Residential Single Family Dwelling) to RM-H (Residential Multiple Family Dwelling-Highest Density) District and a specific use permit for an acupuncture clinic at 4215 Folsom. SUBSEQUENT ACTION None. RECOMMENDED BY Planning Commission, City Manager,Public Works Director and the Planning Manager. RECOMMENDED MOTION Approve/Deny a request for a zone change from RS(Residential Single Family Dwelling)to RM-H (Residential Multiple Family Dwelling-Highest Density) District and a specific use permit for an acupuncture clinic at 4215 Folsom. Note: "THE 20% RULE" Section 30-40. D. of the Zoning Ordinance states the following: Protest: The City Council shall not amend, supplement, change, modify or repeal any regulation,restriction or boundary or approve a Specific Use Permit where a protest against such change, signed by the owners of twenty(20)percent or more either of the area of the lots included in such proposed change or of the lots or land immediately adjoining the same and extending two hundred (200) feet therefrom, except by the favorable vote of three- fourths (3/4) of all the members of City Council. This means that in order to approve a zone change or specific use permit when the 20%rule has been invoked at least six Council members must vote in favor of the Ordinance. On File 1663-Z/P,a protest of 31.9%was received,therefore invoking the Rule on this case. ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW AN ACUPUNCTURE CLINIC IN A RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING-HIGHEST DENSITY) DISTRICT, LOCATED AT 4215 FOLSOM IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, the City Council for the City of Beaumont desires to issue a specific use permit to Helen Zhou to allow an acupuncture clinic in a RM-H (Residential Multiple Family Dwelling-Highest Density) District located at 4215 Folsom, being Lots 1 and 2, Block 36, Calder Highlands Extension, City of Beaumont, Jefferson County, Texas, containing 0.41 acres, more or less, as shown on Exhibit "A" attached hereto; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That a specific use permit to allow an acupuncture clinic in a RM-H (Residential Multiple Family Dwelling-Highest Density) District located at 4215 Folsom, being Lots 1 and 2, Block 36, Calder Highlands Extension, City of Beaumont, Jefferson County, Texas, containing 0.41 acres, more or less, as shown on Exhibit "A" attached hereto, is hereby granted to Helen Zhou, her legal representatives, successors and assigns. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of May, 2003. - Mayor Evelyn M. Lord - 1� t FILE 1653-Z1P: Request for a zone change from RS (Residential Single Family NORT'. Dwelling) to RM-H (Residential Multiple Family Dwelling - Highest Density) District and a specific use permit for an acnpunctare clinic. Location: 4215 Folsom SCAL: Applicant: Helen Zhou I"=20( tq lie OW QW Ir its— rte*' 40t. FOLSOM DR 2 'K 1 A !A !1 1 1• AP 7 I .{ �� ��'�� '� �•. � .'.fit]' ARTHUR ST. cL=D L. N' ,! '- 1 .1 rte` /• :�r F� �. j �V;:. - J• I �• . -•�• .I..y:'' �•. fin•' _ .:; yr•. --y.. IC .. 41 �41 W' •41, tI 11, •!0 !f = !I ss•' !! f Ire 1 � 'a.• r,...IR r. COOLIDGE ST. At ne. EXHIBIT «A„ w aseij / p I, � I as �?1�ILS Il�3 � s I!— yarn I,a.4 x( / „ 6 r a SSv) : Air Is 9},XJL g� L aJ AbVI£S I Aa �s ��p ►; tit L I6r1 0 � Q) � chi-r� � ° -6 . b t C VIV1 j 5 I 5!><a An eM ;, II ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 30 OF THE CODE OF ORDINANCES OF BEAUMONT,TEXAS,AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE FAMILY DWELLING) DISTRICT TO RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING-HIGHEST DENSITY) DISTRICT FOR PROPERTY LOCATED AT 4215 FOLSOM, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 30 of the Code of Ordinances of Beaumont, Texas, and in particular the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of Beaumont, referred to in Section 30-513 thereof, is hereby amended by changing the zoning of property presently zoned RS (Residential Single Family Dwelling) District to RM-H (Residential Multiple Family Dwelling-Highest Density) District for property located at 4215 Folsom, being Lots 1 and 2, Block 36, Calder Highlands Extension, City of Beaumont, Jefferson County, Texas, containing 0.41 acres, more or less, as described on Exhibit "A," and the official zoning map of the City of Beaumont is hereby amended to reflect such changes. Section 2. That, in all other respects, the use of the property herein above described shall be subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of May, 2003. - Mayor Evelyn M. Lord - A sz 1 FTLE I663-7-/P: Request for a zone change from RS (Residential Single Family NORTI Dwelling) to RM-H (Residential Multiple Family Dwelling - Highest Density) District and a specific use permit for an acupuncture clinic- Location: 4215 Folsom SCALF Applicant: Helen Zhou 1^=200 Izz ., � i- � r .. _ •E ;. .` .�. .. .� _ ..:.' - . Y -. •.^yam . •` - • -wit.. .� ': l l.. _ fr t - -t�• .Ir" :-�►3. :2' [.' � v ' � '.} t:of Z .. •- �9 .�w ,.;''• :�.. .. , � �_ ..a 4 - � ` • .. �• . - I Xs:w—'�:v r' .� to r� S y FOLSOM DR. z I;.v a A i Is r a a 'a s- a w +i ss so s I Sri •. . . .` _ ARTHUR ST. . . :,:. ctostQ. :�•z�-s� •' :- ,. • _�\• .� +.F: Ca.n. �_ y...? is •- 41 t u: yi is 1a' iiY = ss ss. sa aw^ Sr it- -30 _ ='fly. .N,Y .•1t . fo. _ COOUDGE ST. w^ Al• �i 1 s: k ` « EXHIBIT "A" 2 May 13,2003 Conduct an election of Mayor Pro Tempore The City Council shall elect one of its members as Mayor Pro Tempore for a one(1) year term. The Mayor Pro Tempore shall perform the duties of the Mayor in case of the absence or inability of the Mayor to perform the duties of his/her office, and, if a vacancy occurs, shall become Mayor for the unexpired term. If the Mayor Pro Tempore is unwilling to assume the duties of Mayor in the event of a vacancy in that office,then the City Council shall fill the vacancy from their membership after the vacancy in the City Council is filled as provided in Section 7 of Article III of the Charter of the City of Beaumont. 3 May 13, 2003 Consider approving a contract for construction of the Twenty-Third Street Pavement Improvement Project City of Beaumont �• = Council Agenda a Item� K TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: May 13, 2003 AGENDA MEMO DATE: May 7, 2003 REQUESTED ACTION: Council consider a resolution authorizing the award of a contract for construction of the Twenty-Third Street Pavement Improvement Project in the amount of$1,824,683.85 to Brystar Contracting,Inc. RECOMMENDATION Administration recommends approval and execution of a contract with Brystar Contracting, Inc. contractor in the amount of $1,824,683.84 for the construction of the Twenty-Third Street Pavement Improvement Project. The MBE goal will be met through subcontracts with the certified MBE firm of South East Texas Precast in the amount of$190,000 which represents 10% of the bid amount. Administration recommends authorization to award this project. BACKGROUND On April 24, 2003, the City of Beaumont received eight (8) bids for the Twenty-Third Street Pavement Improvement Project. The lowest bid was submitted by Brystar Contracting, Inc. in the amount of $1,824,683.85. The estimated cost of the project prior to receipt of the bid was $1,900,000. The list below identifies the total bid received from each contractor: Contractor Bid Brystar Contracting, Inc. $1,824,683.85 Simco Enterprises, Ltd. $1,998,434.66 Ld Construction $2,031,145.95 Alco, Ltd $2,062,167.41 Excavators and Constructors, Inc. $2,066,652.22 APAC - Texas, Inc. $2,266,439.30 Placo, Ltd $2,272,444.17 W.B. Construction and Sons, Inc. $2,448,359.77 A bid tabulation sheet is attached for additional information. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny a resolution authorizing the award of a contract for construction of the Twenty- Third Street Pavement Improvement Project in the amount of $1,824,683.85 to Brystar Contracting, Inc. Eng24rdStPaveProsk.wpd May 7,2003 CITY OF BEAUMONT BID TAB TWENTY THIRD STREET PAVEMENT IMPROVEMENT PROJECT PAGE 1 OF 6 BRYSTAR CONTRACTING,INC. SIMCO ENTERPRISES,LTD. LD CONSTRUCTION No. Coodd Item Unit Estimated Unit Total Unit Total Unit Total Code Aft Description Measure Quantity Price Price 100 001 PREP RIGHT OF WAY STA _ 47 Price 104 001 REMOVE CONCRETE(DRWY.4 IN.) SY 293 $1,000.00 $47,000.00 $400.00 $18,800.00 $850.00 $39,950.00 104 002 REMOVE CONCRETE(DRWY.6 IN.) _ SY 701 $5.00 $1,465.00 $7.00 $2,051.00 $3.30 _ $966.90 104 00.3 REMOVE CONCRETE(PVMT.6 IN.) SY 402 $6.00 $4,206.00 $7.00 $4,907.00 $5.00 $3,505.00 104 004 REMOVE CONCRETE(PVMT.8 IN.) SY 319 $6.00 $2,412.00 $7.00 $2,814.00 $5.50 $2,211.00 105 001 REMOVE STABILIZED BASE(6 IN.) SY 128 $7.00 $2,233.00 $7.00 $2,233.00 $6.60 $2,105.40 110 001 EXCAVATION(ROADWAY) $5.00 $640.00 $3.50 $448.00 $4.40 $56320 _ __ CY 16321 $4.00 $65,284.00 $4.00 $65,284.00 $4.00 $65,284.00 132 001 EMBANKMENT(TY.B)(ORD.COMP.)(CL 3)(BC) CY 3195 $5.00 $15,975.00 $3.10 $9,904.50 162 001 SOD FOR EROSN CONT.(BLOCK SOD)(ST.AUGUSTINE) SY 15887 $6.00 $19,170.00 168 001 VEGETATIVE WATERING(SOD) MG 300 $3.00 $47,661.00 $2.50 $39,717.50 $3.00 $47,661.00 247 001 FLEX BASE --- $0.01 $3.00 $28.00 $25.00 (TY.A or B)(6"PIPE BEDDING) LF 476 $8,400.00 $7,500.00 260 001 LIME TRMT.FOR MATLS.USED AS SUBGR. (RO MIX)(6") SY 23669 $3.00 $1,428.00 $21.00 $9,996.00 $12.00 $5,712.00 260 002 LIME SLURRY $1.30 $30,769.70 $2.45 $57,989.05 $2.00 $47,338.00 m 4)(DW) TNS 500 $110.00 $55,000.00 $104.00 $52,000.00 $100.00 $50,000.00 276 001 CEM.TRT.BS.(STG.L)(TY (GR 1)(6 IN (CL 5) _ SY 23975 $8.00 $191,800.00 $11.30 $270,917.50 $9.00 360 002 CONCRETE PAVMT(JOINT REINF.)(CL P)(8 IN.) SY 21038 $24.00 $504,912.00 $215,775.60 360 003 CURB(TY A)(61N) $28.00 $$21 064.00 $24.70 $519,638.60 LF 9357 $2.00 $18,714.00 $2.25 $21,053.25 $1.75 $16,374.75 400 001 STRUC.EXCAVATION(TRENCH) CY 8065 $4.00 $32,260.00 $1.80 400 002 CEM.STAB BAKFL(1-1/2 SACK CEM PER CY SAND) CY 6165 $14,517.00 $4.00 $32,260.00 402 001 TRENCH EXCAV.PROTECTION $20.00 $123,300.00 $19.35 $119,292.75 $21.90 $135,013.50 LF 2707 $1.00 $2,707.00 $2.00 $5,414.00 $3.30 $8,933.10 4640 001 HDPE PIPE 151N. LF 83 $18.00 $1,494.00 $19.00 $1,577.00 4640 002 HDPE PIPE 18 IN. LF 1044 $25.00 $2,075.00 4640 004 HDPE PIPE 24 IN. $18.00 $18,792.00 $22.55 $23,542.20 $28.00 $29,232.00 LF 1203 4640 006 $22.00 $26,466.00 $25.15 $30,255.45 $32.00 $38,496.00 HDPE PIPE 30 IN. LF 916 $28.00 $25,648.00 $32.80 $30,044.80 4640 008 HDPE PIPE 36 IN. LF 485 $53.00 $48,548.00 4640 009 HDPE PIPE421N. $34.00 $16,490.00 $44.50 $21,582.50 $60.00 $29,100.00 465 001 CURB INLET(COMPLETE)TYA LF 1158 $50.00 $57,900.00 $61.80 $71,564.40 $75.00 $86,850.00 EA 26 $1,700.00 $44,200.00 $1,900.00 465 002 CURB INLET(COMPLETE)TY B EA 4 $49,400.00 $1,400.00 $36,400.00 465 003 CURB INLET EXTENSION $3,300.00 $13,200.00 $6,900.00 $27,600.00 $1,500.00 $6,000.00 EA 6 $600.00 $3,600.00 $500.00 $3,000.00 $600.00 $3,600.00 465 004 MANHOLE(COMPLETE)TY A EA 4 $2,500.00 $10,000.00 $4,700.00 $18,800.00 $3,900.00 $15,600.00 465 005 SURFACE INLET(COMPLETE)TY I EA 8 $1,500.00 $12,000.00 $1,400.00 $11,200.00 465 006 GRATE INLET(COMPLETE)TY I - EA 2 $1,100.00 $8,800,00 467 001 SAFETY END TRMNT WITH PIPE RUNNERS(36 IN.HDPE) EA- 1 - $1,800.00 $3,600.00 $1,400.00 $2,800.00 $1,300.00 $2,600.00 479 001 ADJUST MANHOLE $750.00 $750.00 $650.00 $650.00 $1,200.00 $1,200.00 EF 7 $600.00 $4,200.00 $225.00 $1,575.00 $250.00 $1,750.00 496 001 REMOVE OLD STRUCTURES(PIPES) LF 1900 $10.00 $19,000.00 $4.50 $8,550.00 496 002 REMOVE OLD STRUCTURES(SMALL) LF 12 - $4.00 $7,600.00 496 003 _ REMOVE OLD STRUCTURES(SFTY END TRMT) LF 2 $100.00 $$200.00 $300.00 $$200.00 $400.00 $4,800.00 500 001 MOBILIZATION _ $100.00 $200.00 $100.00 $200.00 $150.00 $300.00 _ _ LS 1 _ $100,000.00 $100,000.00 $91,700.00 $91,700.00 $180,000.00 $180,000.00 502 001 BARRICADES,SIGNS&TRAFFIC HANDLING MO 15 $1,100.00 $16,500.00 $1,100.00 $16,500.00 _ 508 001 CONST DETOURS(INCL PIPE,BKFL&6"COMPTD BASE) SY 900 $20.00 $1,100.00 $16,500.00 530 001 CONC.DRWY.(41N.) - $18,000.00 _ $12.50 $11,250.00 $11.00 $9,900.00 _ _ ___ SY _ 940 $22.00 $20,680.00 $21.25 $19,975.00 $21.00 $19,740.00 530 002 CONC.DRWY. 61N.) _ _____ SY 735 $25.00 $18,375.00 $27.40 $20,139.00 531 001 SIDEWALK/W.C.RAMPS __ _____ _ SY 2354 $30.00 $22.70 $16,684.50 551 001 REMOVE&REPLACE 6'WOOD FENCE - - -- _ $70,620.00 $20.20 $47,550.80 $20.00 _ $47,080.00 -- _ ___� LF 125 $20.001 $2 500.00 $16.00 $2 000.00 $10.00 $1250.00 CITY OF BEAUMONT BID TAB TWENTY THIRD STREET PAVEMENT IMPROVEMENT PROJECT PAGE 2 OF 6 BRYSTAR CONTRACTING,INC. SIMCO ENTERPRISES,LTD. LID CONSTRUCTION Item Item Unit Estimated Unit Total Unit Total Unit Total No. Code Alt Description Measure Quantity Price Price _ Price 666 001 12"WHITE SOLID TY 11 STOP BARS LF 153 $2.25 $344.25 $2.30 $351.90 $2.00 $306.00 666 002 PREFAB PVMT MRK TY C(REFL)(ARROW)LEFT EA 40 $170.00 $6,800.00 $162.50 $6,500.00 $200.00 $8,000.00 672 001 RAISED PVMT MRK TY II-A-A(CL C)(Y) EA 628 $4.50 $2,826.00 $4.40 $2,763.20 $5.00 $3,140.00 672 002 RAISED PVMT MRK TY Y(Y) EA 1951 $3.30 $6,438.30 $3.26 $6,360.26 $3.00 $5,853.00 672 003 RAISED PVMT MRK TY I-C(W) EA 24 $4.50 $108.00 $4.00 $96.00 $5.00 $120.00 672 004 RAISED PVMT MRK TY W EA 72 $3.30 $237.60 $3.00 $216.00 $5.00 $360.00 5007 001 BALED HAY FOR EROSION&SED.CONT.(INSTALLED) LF 140 $3.00 $420.00 $10.00 $1,400.00 $11.00 $1,540.00 5007 002 BALED HAY FOR EROSION&SED.CONT.(REMV&REPL) LF 56 $4.00 $224.00 $12.00 $672.00 $12.00 $672.00 5007 003 BALED HAY FOR EROSION&SED.CONT.(REMOVED) LF 140 $1.00 $140.00 $3.00 $420.00 $3.00 $420.00 5009 001 TEMP.SEDIMENT CONT.FENCE(INSTALLED) LF 9000 $0.01 $90.00 $1.00 $9,000.00 $2.00 $18,000.00 5009 002 TEMP.SEDIMENT CONT.FENCE(REMOVED&REPLACED) LF 9000 $0.01 $90.00 $1.00 $9,000.00 $1.60 $14,400.00 5009 003 TEMP.SEDIMENT CONT.FENCE(REMOVED) LF 9000 $0.01 $90.00 $1.00 $9,000.00 $0.70 $6,300.00 5010 001 CONSTRUCT EXIT(TY 1 OR TY 2)(INSTALLED) Sy 156 $20.00 $3,120.00 $14.00 $2,184.00 $13.00 $2,028.00 5010 002 CONSTRUCT EXIT(TY 1 OR TY 2)(REM&REPL) Sy 156 $30.00 $4,680.00 $14.00 $2,184.00 $13.00 $2,028.00 5010 003 CONSTRUCT EXIT(TY 1 OR TY 2)(REMOVED) Sy 156 $10.00 $1,560.00 $7.00 $1,092.00 $10.00 $1,560.00 7700 001 8"SDR-35 PVC SANITARY SEWER LF 265 $30.00 $7,950.00 $12.00 $3,180.00 $30.00 $7,950.00 7700 002 12"SDR-35 PVC SANITARY SEWER LF 45 $50.00 $2,250.00 $18.00 $810.00 $35.00 $1,575.00 7700 003 REMOVE&REPLACE 48"SANITARY SEWER(RCP) LF 18 $300.00 $5,400.00 $100.00 $1,800.00 $200.00 $3,600.00 7708 001 SANITARY SEWER MANHOLES(INSTALLED)(COMPLETE) EA 1 $3,000.00 $3,000.00 $1,600.00 $1,600.00 $1,300.00 $1,300.00 7708 002 SANITARY SEWER MANHOLES(REMOVED) EA 3 $1,000.00 $3,000.00 $400.00 $1,200.00 $400.00 $1,200.00 7810 001 6"PVC WATERLINE C-900,CLS 150 LF 220 $15.00 $3,300.00 $16.00 $3,520.00 $10.00 $2,200.00 7810 002 12"PVC WATERLINE C-900,CLS 150 LF 4384 $20.00 $87,680.00 $18.90 $82,857.60 $20.00 $87,680.00 7807 001 12"DIAM.X 45 DEG.ELL(INCL.THRUST BLK) EA 8 $200.00 $1,600.00 $325.00 $2,600.00 $180.00 $1,440.00 7807 002 12"X 6"TEE(INCL THRUST BLK) EA 7 $250.00 $1,750.00 $325.00 $2,275.00 $220.00 $1,540.00 7807 003 12"X 6"CROSS(INCL THRUST BLK) EA 2 $275.00 $550.00 $500.00 $1,000.00 $375.00 $750.00 7808 1 001 FIRE HYDRANT ASSEMBLY(COMPLETE) EA 6 $2,000.00 $12,000.00 $1,850.00 $11,100.00 $1,300.00 $7,800.00 7808 002 SALVAGE FIRE HYDRANT ASSEMBLY EA 5 $500.00 $2,500.00 $350.00 $1,750.00 $300.00 $1,500.00 7811 001 6"RESILIENT WEDGE GATE VALVES(INCL.VALVE BOXES& EA 13 $395.00 $5,135.00 $575.00 $7,475.00 $520.00 $6,760.00 RISERS) 7811 002 12"RESILIENT WEDGE GATE VALVES(INCL.VALVE BOXES& EA 3 $1,200.00 $3,600.00 $1,450.00 $4,350.00 $1,190.00 $3,570.00 RISERS) 7900 001 STEEL CASING(SCH 40)(2 IN.) LF 1029 $4.00 $4,116.00 $11.00 $11,319.00 $3.00 $3,087.00 7900 002 SPLIT ALUM.STEEL PIPE CASING(TY.2)(GA.16)(10") LF 10 $50.00 $500.00 $50.00 $500.00 $40.00 $400.00 TOTAL COST $1,824,683.85 1 $1,998,434.66 $2,031,145.95 CITY OF BEAUMONT BID TAB TWENTY THIRD STREET PAVEMENT IMPROVEMENT PROJECT PAGE 4 OF 6 EXCAVATORS& ALLCO,LTD. CONSTRUCTORS,INC. APAC-TEXAS,INC. Item Item Unit Estimated Unit Total Unit Total Unit Total No. Code Alt Description _ Measure Quantity Price Price Price 666 001 12"WHITE SOLID TY II STOP BARS LF 153 $2.00 $306.00 $2.10 $321.30 $2.00 $306.00 666 002 PREFAB PVMT MIRK TYC REFL)(ARROW)LEFT EA 40 $150.00 $6,000.00 $157.50 $6,300.00 $150.00 $6,000.00 672 001 RAISED PVMT MRK TY II-A-A(CL C)(Y) EA 628 $4.00 $2,512.00 $4.20 $2,637.60 $4.00 $2,512.00 672 002 RAISED PVMT MRK TY Y(Y) EA 1951 $3.00 $5,853.00 $3.15 $6,145.65_ $3.00 $5,853.00 672 003 RAISED PVMT MRK TY 1-C(W) EA 24 $4.00 $96.00 $4.20 $100.80 $4.00 $96.00 672 004 RAISED PVMT MRK TY W EA 72 $3.00 $216.00 $3.15 $226.80 $3.00 $216.00 5007 001 BALED HAY FOR EROSION&SED.CONT.(INSTALLED) LF 140 $9.13 $1,278.20 $10.60 $1,484.00 $16.00 $2,240.00 5007 002 BALED HAY FOR EROSION&SED.CONT.(REMV&REPL) LF 56 $9.91 $554.96 $15.45 $865.20 $52.00 $2,912.00 5007 003 BALED HAY FOR EROSION&SED.CONT.(REMOVED) LF 1 140 $4.61 $645.40 $4.80 $672.00 $5.00 $700.00 5009 001 TEMP.SEDIMENT CONT.FENCE(INSTALLED) LF 9000 $1.82 $16,380.00 $1.60 $14,400.00 $4.00 $36,000.00 5009 002 TEMP.SEDIMENT CONT.FENCE(REMOVED&REPLACED) LF 9000 $2.11 $18,990.00 $2.30 $20,700.00 $6.00 $54,000.00 5009 003 TEMP.SEDIMENT CONT.FENCE(REMOVED) LF 9000 $1.02 $9,180.00 $0.75 $6,750.00 $2.00 $18,000.00 5010 001 CONSTRUCT EXIT(TY 1 OR TY 2)(INSTALLED) Sy 156 $16.51 $2,575.56 $11.40 $1,778.40 $26.00 $4,056.00 5010 002 CONSTRUCT EXIT(TY 1 OR TY 2)(REM&REPL) Sy 156 $20.48 $3,194.88 $15.10 $2,355.60 $33.00 $5,148.00 5010 003 CONSTRUCT EXIT(TY 1 OR TY 2)(REMOVED) Sy 156 $4.16 $648.96 $3.70 $577.20 $8.00 $1,248.00 7700 001 8"SDR-35 PVC SANITARY SEWER LF 265 $48.60 $12,879.00 $69.80 $18,497.00 $30.00 $7,950.00 7700 002 12"SDR-35 PVC SANITARY SEWER LF 45 $55.22 $2,484.90 $118.80 $5,346.00 $60.00 $2,700.00 7700 003 REMOVE&REPLACE 48"SANITARY SEWER(RCP) LF 18 $580.55 $10,449.90 $1.00 $18.00 $350.00 $6,300.00 7708 001 SANITARY SEWER MANHOLES(INSTALLED)(COMPLETE) EA 1 $2,150.00 $2,150.00 $1,995.00 $1,995.00 $4,000.00 $4,000.00 7708 002 SANITARY SEWER MANHOLES(REMOVED) EA 3 $335.00 $1,005.00 $222.00 $666.00 $1,000.00 $3,000.00 7810 001 6"PVC WATERLINE C-900,CLS 150 LF 220 $19.18 $4,219.60 $24.90 $5,478.00 $18.00 $3,960.00 7810 002 12"PVC WATERLINE C-900,CLS 150 LF 4384 $16.11 $70,626.24 $24.15 $105,873.60 $20.00 $87,680.00 7807 001 12"DIAM.X 45 DEG.ELL(INCL.THRUST BLK) EA 8 $280.00 $2,240.00 $161.00 $1,288.00 $200.00 $1,600.00 7807 002 12"X 6"TEE(INCL THRUST BLK) EA 7 $395.00 $2,765.00 $234.00 $1,638.00 $250.00 $1,750.00 7807 003 12"X 6"CROSS(INCL THRUST BLK) EA 2 $425.00 $850.00 $242.00 $484.00 $375.00 $750.00 7808 001 FIRE HYDRANT ASSEMBLY(COMPLETE) EA 6 $1,950.00 $11,700.00 $1,690.00 $10,140.00 $2,000.00 $12,000.00 7808 002 SALVAGE FIRE HYDRANT ASSEMBLY EA 5 $200.00 $1,000.00 $64.00 $320.00 $500.00 $2,500.00 7811 001 6"RESILIENT WEDGE GATE VALVES(INCL.VALVE BOXES& EA 13 $650.00 $8,450.00 $440.00 $5,720.00 $395.00 $5,135.00 RISERS) 7811 002 12"RESILIENT WEDGE GATE VALVES(INCL.VALVE BOXES& EA 3 $1,400.00 $4,200.00 $1,219.00 $3,657.00 $1,200.00 $3,600.00 IRISERS) 7900 001 STEEL CASING(SCH 40)(2 IN.) LF 1029 $4.45 $4,579.05 $3.45 $3,550.05 $4.00 $4,116.00 7900 002 SPLIT ALUM.STEEL PIPE CASING(TY.2)(GA.16)(10") LF 10 $25.00 $250.00 $27.30 $273.00 $50.00 $500.00 TOTAL COST $2,062,167.41 $2,066,652.22 $2,266,439.30 CITY OF BEAUMONT BID TAB TWENTY THIRD STREET PAVEMENT IMPROVEMENT PROJECT PAGE 5 OF 6 PLACO,LTD W.B.CONSTRUCTION&SONS,INC. kem item Unit Estimated Unit Total Unit Total No. Code Alt Description Measure Quantity Price Price 100 001 PREP RIGHT OF WAY _ STA 47 $4,120.00 $193,640.00 $500.00 $23,500.00 104 001 REMOVE CONCRETE(DRWY.41N.) SY 293 $7.21 $2,112.53 $11.50 $3,369.50 104 002 REMOVE CONCRETE(DRWY.6 IN.) SY 701 $7.21 $5,054.21 $11.67 $8,180.67 104 003 REMOVE CONCRETE PVMT.6 IN.) SY 402 $7.21 $2,898.42 $12.18 $4,896.36 104 004 REMOVE CONCRETE(PVMT.8 IN.) SY 319 $7.21 $2,299.99 $11.24 $3,585.56 105 001 REMOVE STABILIZED BASE(6 IN.) SY 128 $4.12 $527.36 $20.68 $2,647.04 110 001 EXCAVATION(ROADWAY) CY 16321 $7.21 $117,674.41 $7.26 $118,490.46 132 001 EMBANKMENT(TY.B)(ORD.COMP.)(CL 3)(BC) CY 3195 $5.15 $16,454.25 $11.14 $35,592.30 162 001 SOD FOR EROSN CONT.(BLOCK SOD)(ST.AUGUSTINE) SY 15887 $2.06 $32,727.22 $2.33 $37,016.71 168 001 VEGETATIVE WATERING(SOD) MG 300 _ $15.45 $4,635.00 $5.23 $1,569.00 247 001 FLEX BASE(TY.A or B)(6"PIPE BEDDING) LF 476 $3.09 $1,470.84 $6.47 $3,079.72 260 001 LIME TRMT.FOR MATLS.USED AS SUBGR. (RO MIX)(6") SY 23669 $1.65 $39,05185 $9.00 $213,021.00 260 002 LIME SLURRY(TY A)(DW) TNS 500 $118.45 $59,225.00 $122.09 $61,045.00 276 001 CEM.TRT.BS.(STG.L)(TY A)(GR 1)(6 IN.)(CL 5) SY 23975 $9.27 $222,248.25 $8.77 $210,260.75 360 002 CONCRETE PAVMT(JOINT REINF.)(CL P)(8 IN.) SY 21038 $22.66 $476,721.08 $30.72 $646,287.36 360 003 CURB(TY A)(6 IN) LF 9357 $2.06 $19,275.42 $3.77 $35,275.89 400 001 STRUC.EXCAVATION(TRENCH) CY 8065 $2.88 $23,227.20 $10.75 $86,698.75 400 002 CEM.STAB BAKFL(1-1/2 SACK CEM PER CY SAND) CY 6165 $25.75 $158,748.75 $13.95 $86,001.75 402 001 TRENCH EXCAV.PROTECTION LF 2707 $10.30 $27,882.10 $1.45 $3,925.15 4640 001 HDPE PIPE 15 IN. LF 83 $25.75 $2,137.25 $30.01 $2,490.83 4640 002 HDPE PIPE 18 IN. LF 1044 $24,721 $25,807.68 $17.54 $18,311.76 4640 004 HOPE PIPE 24 IN. LF 1203 $33.99 $40,889.97 $22.03 $26,502.09 4640 006 HOPE PIPE 30 IN. LF 916 $35.02 $32,078.32 $28.95 $26,518.20 4640 008 HOPE PIPE 36 IN. LF 485 $43.26 $20,981.10 $38.16 $18,507.60 4640 009 HOPE PIPE 42 IN. LF 1158 $71.07 $82,299.06 $51.12 $59,196.96 465 001 CURB INLET(COMPLETE)TY A EA 26 $2,472.00 $64,272.00 $1,327.73 $34,520.98 465 002 CURB INLET(COMPLETE)TYB EA 4 $9,167.00 $36,668.00 $4,129.13 $16,516.52 465 003 CURB INLET EXTENSION EA 6 $721.00 $4,326.00 $1,027.08 $6,162.48 465 004 MANHOLE(COMPLETE)TY A EA 4 $3,605.00 $14,420.00 $2,710.52 $10,842.08 465 005 SURFACE INLET(COMPLETE)TY I EA 8 $1,133.00 $9,064.00 $887.77 $7,102.16 465 006 GRATE INLET COMPLETE)TYI EA 2 $1,133.00 $2,266.00 $932.08 $1,864.16 467 001 SAFETY END TRMNT WITH PIPE RUNNERS(36 IN.HDPE) EA 1 $2,884.00 $2,884.00 $697.64 $697.64 479 001 ADJUST MANHOLE EA 7 $721.00 1 $5,047.00 $144.49 $1,011.43 496 001 REMOVE OLD STRUCTURES(PIPES) LF 1900 $5.15 $9,785.00 $9.59 $18,221.00 496 002 REMOVE OLD STRUCTURES(SMALL) LF 12 $206.001 $2,472.00 $75.94 $911.28 496 003 REMOVE OLD STRUCTURES(SFTY END TRMT) LF 2 $154.50 $309.00 $252.17 $504.34 500 001 MOBILIZATION LS 1 $156,045.00 $156,045.00 $180,762.26 $180,762.26 502 001 BARRICADES,SIGNS&TRAFFIC HANDLING MO 15 $978.50 $14,677.50 $1,472.80 $22,092.00 508 001 CONST DETOURS(INCL PIPE,BKFL&6"COMPTD BASE) SY 900 $20.60 $18,540.00 $48.12 $43,308.00 530 001 CONC.DRWY.(41N.) SY 940 $25.75 $24,205.00 $19.42 $18,254.80 530 002 CONC.DRWY.(6 IN.) SY 735 $27.81 $20,440.35 $27.57 $20,263.95 531 001 SIDEWALK/W.C.RAMPS SY 2354_ $19.57 $46,067.78 $36.28 $85,403.12 551 001 REMOVE&REPLACE 6'WOOD FENCE LF 125 $15.45 $1,931.2 $5.39 $673.75 CITY OF BEAUMONT BID TAB TWENTY THIRD STREET PAVEMENT IMPROVEMENT PROJECT PAGE 6 OF 6 PLACO,LTD W.B.CONSTRUCTION&SONS,INC. Item Item Unit Estimated Unit Total Unit Total No. Code Alt Description Measure Quantity Price Price 666 001 12"WHITE SOLID TY II STOP BARS LF 153 _ $2.06 $315.18 $2.33 $356.49 666 002 PREFAB PVMT MRK TY C(REFL)(ARROW)LEFT EA 40 $154.50 $6,180.00 $174.41 $6,976.40 672 001 _ RAISED PVMT MRK TY 11-A-A(CL C)(Y) EA 628 $4.12 $2,587.36 $4.65 $2,920.20 672 002 RAISED PVMT MRK TY Y(Y) _ EA 1951 $3.09 $6,028.59 $3.49 $6,808.99 672 003 RAISED PVMT MRK TY 1-C(W) EA 24 $4.12 $98.88 $4.65 $111.60 672 004 RAISED PVMT MRK TY W EA 72 $309 $222.48 $3.49 $251.28 5007 001 BALED HAY FOR EROSION&SED.CONT.(INSTALLED) LF 140 $10.30 $1,442.00 $26.87 $3,761.80 5007 002 BALED HAY FOR EROSION&SED.CONT.(REMV&REPL) LF 56 $15.45 $865.20 $29.28 $1,639.68 5007 003 BALED HAY FOR EROSION&SED.CONT.(REMOVED) LF 140 $5.15 $721.00 $3.61 $505.40 5009 001 TEMP.SEDIMENT CONT.FENCE(INSTALLED) LF 9000 $0.67 $6,030.00 $2.12 $19,080.00 5009 002 TEMP.SEDIMENT CONT.FENCE(REMOVED&REPLACED) LF 9000 $0.77 $6,930.00 $1.66 $14,940.00 5009 003 TEMP.SEDIMENT CONT.FENCE(REMOVED) LF 9000 $0.26 $2,340.00 $0.79 $7,110.00 5010 001 CONSTRUCT EXIT(TY 1 OR TY 2)(INSTALLED) Sy 156 $12.36 $1,928.16 $29.07 $4,534.92 5010 002 CONSTRUCT EXIT(I-Y 1 OR TY 2)(REM&REPL) Sy 156 $14.42 $2,249.52 $26.74 $4,171.44 5010 003 CONSTRUCT EXIT(TY 1 OR TY 2)(REMOVED) Sy 156 $2.06 $321.36 $25.58 $3,990.48 7700 001 8"SDR-35 PVC SANITARY SEWER LF 265 $50.47 $13,374.55 $85.42 $22,636.30 7700 002 12"SDR-35 PVC SANITARY SEWER LF 45 $63.86 $2,873.70 $88.88 $3,999.60 7700 003 REMOVE&REPLACE 48"SANITARY SEWER(RCP) LF 18 $128.75 $2,317.50 $243.41 $4,381.38 7708 001 SANITARY SEWER MANHOLES(INSTALLED)(COMPLETE) EA 1 $2,060.00 $2,060.00 $6,153.47 $6,153.47 7708 002 SANITARY SEWER MANHOLES(REMOVED) EA 3 $901.25 $2,703.75 $2,704.67 $8,114.01 7810 001 6"PVC WATERLINE C-900,CLS 150 LF 220 $12.88 $2,833.60 $26.54 $5,838.80 7810 002 12"PVC WATERLINE C-900,CLS 150 LF 4384 $23.69 $103,856.96 $20.23 $88,688.32 7807 001 12"DIAM.X 45 DEG.ELL(INCL.THRUST BLK) EA _ 8 $473.80 $3,790.40 $132.70 $1,061.60 7807 002 12"X 6"TEE(INCL THRUST BLK) _ EA 7 $556.20 $3,893.40 $204.31 $1,430.17 7807 003 12"X 6"CROSS(INCL THRUST BLK) EA 2 $618.00 $1,236.00 $291.25 $582.50 7808 001 FIRE HYDRANT ASSEMBLY(COMPLETE) EA 6 $2,781.00 $16,686.00 $1,684.78 $10,108.68 7808 002 SALVAGE FIRE HYDRANT ASSEMBLY EA 5 $154.50 $772.50 $47.27 $236.35 7811 001 6"RESILIENT WEDGE GATE VALVES(INCL.VALVE BOXES& EA 13 $504.70 $6,561.10 $438.88 $5,705.44 RISERS) 7811 002 12"RESILIENT WEDGE GATE VALVES(INCL.VALVE BOXES& EA RISERS) 3 $1,339.00 $4,017.00 $1,276.28 $3,828.84 7900 001 STEEL CASING(SCH 40)(2 IN.) LF 1029 $22.66 $23,317.14 $2.53 $2,603.37 7900 002 SPLIT ALUM.STEEL PIPE CASING(TY.2)(GA.16)(10") LF 10 $40.17 $401.70 $74.991 $749.90 TOTAL COST $2,272,444.17 $2,448,359.77 4 May 13,2003 Consider approving Change Order 1 increasing the Wastewater Treatment Plant Electrical Improvements Phase I contract amount for"extra work" City of Beaumont Council Agenda Item � = E TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joe Madjalani, Water Utilities Manager MEETING DATE: May 13, 2003 AGENDA MEMO DATE: May 7, 2003 REQUESTED ACTION: Council approve a resolution authorizing the City Manager to execute Change Order 1 increasing the Wastewater Treatment Plant Electrical Improvements Phase I contract amount for"extra work'. RECOMMENDATION Administration recommends approval of increasing the Wastewater Treatment Plant Electrical Improvements Phase 1 contract amount by$495,495. BACKGROUND On July 23,2002,City Council authorized the City Manager to execute a contract with Boyer,Inc., in the amount of$ 1,982,981 for electrical improvements at the Wastewater Treatment Plant. The work to be performed under this contract included the replacement of the existing loop feed electrical system for the main plant, providing transformers, motor control centers, motor control center buildings, switches, conductors and all appurtenances for a complete and operable system. Also included in the contract was a motor control center and conductors for the chlorine control basin, aeration ponds and the final effluent pump station. The second phase of electrical improvements at the Wastewater Treatment Plant is the installation and programing of a process control system. The process control system allows the operator to monitor and operate the plant from a central location.The engineering estimate to install and program the process control system and remodel the existing pump station to building to accommodate the process control system, under a separate contract, is approximately$1,300,000. It was determined that a significant savings could be realized if the City was to program the process control system and if a new building was installed rather than remodeling the existing building. However, the installation of the system and the building would have to be done by others. The proposed Change Order 1 will authorize Boyer to install a precast control building, ultrasonic transducers, EMH-7, sludge pumps/VFD's flow meter raceway, Supervisor Control and Data Acquisition(SCADA)System,concrete steps,remodel the pump station building-including asbestos abatement and modifying the wiring in motor control center 1. An estimated $700,000 saving will be realized by installing the system, building and programming in this manner. BUDGETARY IMPACT Funds for the Change Order are available in the Water Utilities Capital Improvement Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and Water Utilities Manager. RECOMMENDED MOTION Approve/Deny a resolution authorizing the City Manager to execute Change Order 1 for the Wastewater Treatment Plant Electrical Improvements Phase I contract. APPROVAL OF CONTRACT CHANGE Change Order No. I &Final Date:May 7,2003 Project: WWTP Electrical Improvements Phase I Owner: City of Beaumont P.O.Box 3827 Beaumont,Texas 77704 Contractor: Boyer,Inc. 9318 Reid Lake Houston,Texas 77064 To the Owner. Approval of Change Order No. I is requested. Reason for Change: To increase the contract amount performed by the Contractor: Furnish and install a precast concrete control building,furnish and apply an asbestos abatement plan,furnish and install ultrasonic transducers, fiunish and install building plaques,remodel the existing pump station building,furnish and install an EMH-7,install concrete steps to prevent flooding,fiunish and install VFD's for the sludge pumps,Punish and install a flow meter raceway,furnish and install a SCADA system,and modify wiring in motor control center Number 1. ORIGINAL CONTRACT AMOUNT $1,982,981. CHANGE ORDER NO.1 Description Net Change Furnish and Install Precast Control Building + 150 000. Asbestos Abatement + 8.210. Furnish and Install Ultrasonic Transducers + 4.658. Furnish and Install Building Plaques + 2,722. Remodel Pump Station Building + 19,939. Furnish and Install EMH-7 + 6.588. Install Concrete Steps + 1.805. Furnish and Install Sludge Pumps(VFD's + 15.860. Furnish and Install Flow Meter Raceway + 2.238. Furnish and Install SCADA System + 280.039. Modify Wiring in Motor Control Center No. 1 + 3,436. Total Change Order No.1 +$495,495. TOTAL REVISED CONTRACT AMOUNT 2 478 476. CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order No. 1 represent full compensation for all increases and decreases in cost of and time required to perform the entire work under Contract arising directly or indirectly from this change order and all previous change orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the change order represents an all-inclusive, mutually agreed upon adjustment to the Contract, and that Contractor will waive all rights to file a claim on this change order after it is properly executed." Recommended by: Approved by: Accepted by: Joseph MaJ dalani P.E. City of Beaumont Boyer,Inc. Water Utilities Manager Owner Contractor Date S/7/03 Date: Date 5 May 13,2003 Consider approving the submittal of a section of Old Dowlen Road to the Southeast Texas Regional Planning Commission-Metropolitan Planning Organization(SETRCP-MPO)as a potential candidate for Congestion Mitigation and Air Quality improvement program(CMAQ) funding City of Beaumont �• Council Agenda Item � g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Mark Horelica, Transportation Manager MEETING DATE: May 13, 2003 AGENDA MEMO DATE: May 7, 2003 REQUESTED ACTION: Council consider a resolution authorizing the submittal of a section of Old Dowlen Road to the Southeast Texas Regional Planning Commission-Metropolitan Planning Organization(SETRCP-MPO) as a potential candidate for Congestion Mitigation and Air Quality improvement program (CMAQ) funding. RECOMMENDATION Administration recommends authorization to submit a section of Old Dowlen Road to the SETRPC for inclusion in the CMAQ program. BACKGROUND The SETRPC-MPO has made a special call for CMAQ related projects. Projects will be evaluated and scored by the Jefferson-Orange-Hardin Regional Transportation Study (JOHRTS) Technical Advisory Committee. These scores and project readiness results will be used to determine projects eligible for the CMAQ program. The project under consideration for submittal is Old Dowlen Road, from Dowlen Road to a point 2,200 feet from Dowlen Road. The project will provide wider lanes, a continuous turn lane and added turning lanes at the intersection of Old Dowlen Road and Dowlen Road. BUDGETARYIMPACT Eighty percent(80%)of the anticipated$1,265,000 project cost will be provided by Federal, State and local sources. The remaining twenty percent 20% ($253,000) will be provided by the local sponsor (City). PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, City Engineer and Transportation Manager. RECOMMENDED MOTION Approve/Deny a resolution authorizing the submittal of projects to the SETRPC-MPO and committing the City to a twenty percent (20%) participation in the project cost. JOHRTScg.wpd 05-07-2003 v�r- M c City ®f Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MAY 139 2003 1®30 P.M. CONSENT AGENDA * Approval of minutes Confirmation of committee appointments Doug Landry would be appointed to the Keep Beaumont Beautiful Commission. The term would commence May 13, 2003 and expire May 12, 2005. (Councilmember Andrew P. Cokinos) Alice Ramsey would be appointed to the Keep Beaumont Beautiful Commission. The term would commence May 13, 2003 and expire May 12, 2005. (Councilmember Bobbie J. Patterson) Dana Timaeus would be appointed to the Board of Adjustment (Zoning) Commission. The term would commence May 13, 2003 and expire May 12, 2005. (Mayor Evelyn M. Lord) Kathleen Jackson would be reappointed to the Keep Beaumont Beautiful Commission. The current term would expire May 12, 2005. (Mayor Evelyn M. Lord) Bruce Drury would be reappointed to the Keep Beaumont Beautiful Commission. The current term would expire May 12, 2005. (Mayor Evelyn M. Lord) A) Authorize the City Manager to enter into an agreement with the State of Texas acting by and through the Texas Department of Transportation(TxDOT)to maintain Traffic Signal Preemption Devices at thirty-one signalized intersections in the City B) Approve the purchase of lightbars for patrol vehicles in the Police Department C) Authorize the Director of Public Works to sign the permit application for renewal of the City's National Pollutant Discharge Elimination System(NPDES) Permit D) Authorize an application for new funding for the Southeast Texas Auto Theft Task Force A City of Beaumont •i• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Mark Horelica, Transportation Manager MEETING DATE: May 13, 2003 AGENDA MEMO DATE: May 5, 2003 REQUESTED ACTION: Council consider a resolution authorizing the City Manger to enter into an agreement with the State of Texas acting by and through the Texas Department of Transportation (TxDOT), to maintain Traffic Signal Preemption Devices at thirty-one signalized intersections in the City. RECOMMENDATION Administration recommends authorizing the City Manager to enter into an agreement with the State to maintain traffic signal preemption devices at thirty-one locations. BACKGROUND The State of Texas acting by and through the TxDOT has received federal funding through the Intermodal Surface Transportation and Efficiency Act of 1991 (ISTEA) and the Transportation Equity Act for the 21' Century (TEA-21) codified under Title 23 U.S.C. Section 101 et seq., to install signal preemption devices at thirty-one (3 1) locations in the City of Beaumont. All labor, equipment and material costs associated with the installation of the devices is funded 100% through this project. In order for the signal preemption devices to be installed, an agreement to maintain the devices must be executed between the City and State. BUDGETARY None. This agreement allows the State of Texas to complete the construction of the devices including all labor, equipment and material costs. The City then becomes responsible for the maintenance of these devices. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Director of Public Works, City Engineer, and Transportation Manager RECOMMENDED MOTION Approve/Deny a resolution authorizing the City Manger to enter into an agreement with the State of Texas and the Texas Department of Transportation to maintain Traffic Signal Preemption Devices at thirty-one locations. TraffSigcg.wpd 05-05-03 B City of Beaumont •�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: May 13, 2003 AGENDA MEMO DATE: May 5, 2003 REQUESTED ACTION: Council consideration of the purchase of lightbars for the Police Department's patrol vehicles. RECOMMENDATION Administration recommends the purchase of seventeen (17) Code 3 LED X2100 Police vehicle lightbars from All America Sales Corporation of Houston, Texas for$1,896.23 each. BACKGROUND City Council has previously approved the purchase of seventeen(17)new Chevrolet Impalas to be used as Police patrol vehicles. These cars will require the installation of emergency vehicle lights prior to being placed into service as patrol vehicles. The Code 3 brand LED X2100 is a low profile emergency lightbar with clear lenses. The lack of color and low two(2)inch profile gives the lightbar an inconspicuous appearance on top of a patrol vehicle. The lightbar remains virtually unnoticed until the red and blue emergency lights are activated. A mounting kit is included with the lightbar for use by the City's Fleet Management to aid in installation. Bids were solicited from nine (9) Code 3 brand emergency lighting distributors. Five (5) bids were received as follows: TOR P1tICE EACH TQr' 'ALBID All America Sales Corp., Houston, TX $1,896.23 $32,235.91 Casco Industries, Inc., Pasadena, TX $2,097.00 $35,649.00 Gall's Inc., Lexington, KY $2,239.00 $38,063.00 Teeco Safety, Inc., Shreveport, LA $2,302.96 $39,150.32 Code 3, Inc., St. Louis, MO $2,316.95 $39,388.15 Police Vehicle Lighthars May 5,2003 Page 2 BUDGETARY IMPACT Funds are available for this expenditure in the Police Department's Local Law Enforcement Block Grant Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Police Chief. RECOMMENDED MOTION Approve/Deny purchasing seventeen (17) Code 3 LED X2100 Police vehicle lightbars from All America. Sales Corporation of Houston, Texas for$1,896.23 each. c City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: May 13, 2003 AGENDA MEMO DATE: May 7, 2003 REQUESTED ACTION: Council consider a resolution authorizing the Director of Public Works to sign the permit application for renewal of the City's National Pollutant Discharge Elimination System (NPDES) Permit which will be issued as a Texas Pollutant Discharge Elimination System (TPDES) Permit. RECOMMENDATION Administration recommends approval of a resolution authorizing the Director of Public Works to sign the permit application for renewal of the City's NPDES Permit which will be issued as a TPDES Permit. BACKGROUND In 1990, Congress passed the Clean Water Act (CWA) which, with subsequent amendments, established the National Pollution Discharge Elimination System (NPDES) which requires cities having populations greater than 100,000 people to obtain a permit to discharge storm water collected by the City's storm sewer system into "public waters." In compliance with the provisions of this legislation the City of Beaumont and Jefferson County Drainage District No. 6 (DD#6), applied for and, effective October 1,1998, were issued by USEPA, a permit for the discharge of storm water to the Neches River and Hillebrandt Bayou. The current NPDES permit will expire in October 2003 and requires renewal as a TPDES permit. The permit application requires that the signatory on the application be an official authorized by Council. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny a resolution authorizing the Director of Public Works to sign the permit application for renewal of the City's National Pollutant Discharge Elimination System(NPDES)Permit which will be issued as a Texas Pollutant Discharge Elimination System(TPDES)Permit. NPDES D Cit y of Beaumont �• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Scofield, Chief of Police MEETING DATE: May 13, 2003 AGENDA MEMO DATE: May 7, 2003 REQUESTED ACTION: Council consider authorizing an application for new funding for the Southeast Texas Auto Theft Task Force. RECOMMENDATION Administration recommends approval of an application for new funding for the Southeast Texas Auto Theft Task Force. BACKGROUND As result of Title 43, Part III, Chapter 57 of the Texas Administrative Code, local governmental agencies may apply for one year funding for a State Grant through the Texas Automobile Theft Prevention Authority. The City ofBeaumont has been the grantee ofthe Southeast Texas Auto Theft Task Force since 1993. The Task Force is presently operating on $549,452 funded by the Texas Automobile Prevention Authority and $201,373 of cash matches by the participating agencies. The Southeast Texas Auto Theft Task Force is a multi jurisdiction agency comprised of five personnel from the Beaumont Police Department, and one each from Jefferson County Sheriff's Office, Pt. Arthur Police Department, Orange County District Attorney's Office, and the Hardin County Sheriffs Office. Since the inception of the Task Force motor vehicle thefts have decreased by 63% in Jefferson County from 2762 in 1992 to 1034 in 2002. The Task Force currently covers Jefferson, Orange, Hardin, and Jasper Counties. The Task Force focuses efforts in two areas: investigations, which target thefts for profit, street gang related thefts, and repeat offenders; and public awareness, which uses media campaigns, training, and public presentations to promote prevention techniques and awareness. The application for FY 2004 is in the amount of$879,961. State funds in the amount of$552,931 are being requested from the Automobile Theft Prevention Authority. It is estimated that the participating agencies will provide$183,488 of matching funds to assist with the operation of the Task Force, along with$143,542 considered in-kind match. BUDGETARY IMPACT The requested State Funds will pay salary and benefits,estimated at$210,793 for one Lieutenant and two patrol officers. The City's cash match will pay for the salaries and benefits, estimated at $144,957, for one Sergeant Investigator and one patrol officer. These are existing positions within the Police Department, and will not increase the overall City budget. Included in this year's application are one Sergeant Investigator,and one detective specialist. These are existing auto theft investigators that are housed in the task force office.They are listed as an in-kind match of$143,542, and will not have a budgetary impact on the City budget.They are shown on the grant to emphasize the support of the program by the City. The operating expenses for the Beaumont officers assigned to the Task Force are estimated at $66,434. Requested State funds will cover$53,934 of the cost. The estimated cash match by the City is $12,500, which provides, fuel, oil, and maintenance for all Beaumont Police Department personnel assigned to the Task Force. The only effect this will have on the City Budget is the $12,500 estimated for fuel and maintenance on the five task force vehicles. PREVIOUS ACTION Resolution No. 02-094 was passed by The City Council on May 3, 2002 authorizing the City Manager to apply for and execute all necessary documents to authorize acceptance, receive and disburse grant funds,and to execute inter-local agreements related to the operation of the Southeast Texas Auto Theft Task Force for fiscal year 2003. SUBSEQUENT ACTION None. RECOMMENDED BY Chief of Police RECOMMENDED MOTION Approve/Deny authorizing an application for new funding for the Southeast Texas Auto Theft Task Force.