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HomeMy WebLinkAboutPACKET FEB 04 2003 City ®f Beaumont Zt REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 4, 2003 1:30 P.M. AGENDA CALL TO ORDER Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda item/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider approving a contract for Sanitary Sewer System Improvements (East Lucas Interceptor Rehabilitation) PUBLIC HEARING: 2003 Action Plan of the Consolidated Block Grant Program 2. Consider approving the Preliminary 2003 HUD Consolidated Grant Program Budget, schedule and application deadline for the 2003 Action Plan WORK SESSION Discuss potential TEA-21 Transportation Projects COMMENTS * Councilmembers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Manager 3. Consider action concerning the position of City Manager Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 February 4,2003 Consider approving a contract for Sanitary Sewer System Improvements (East Lucas Interceptor Rehabilitation) y IU70-~ , Cit of Beaumont Council Agenda Item M TO: City Council FROM: Kyle Hayes,City Manager PREPARED BY: Joseph G.Majdalani,Water Utilities Manager MEETING DATE: February 4,2003 AGENDA MEMO DATE: January 29,2003 REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute a contract for Sanitary Sewer System Improvements East Lucas Interceptor Rehabilitation. RECOMMENDATION Administration recommends approval of a contract with Allco, Inc., Beaumont, Texas, in the amount of $1,929,668.65 to rehabilitate 2,839 linear feet of 30-inch sanitary sewer lines,7,949 linear feet of 27-inch sanitary sewer lines, 1,833 linear feet of 24-inch sanitary sewer lines, 2,957 linear feet of 18-inch sanitary sewer lines, 3,987 linear feet of 15-inch sanitary sewer lines, replace 75 manholes,replace 72 service connections,replace 1,470 linear feet of 4-, 6-, 8-, 10-, 12-, and 15-inch laterals, install 923 linear feet of new 8-inch gravity sewer lines,install 216 linear feet of new 24-inch gravity sewer lines,install 185 linear feet of 8-inch force main, and construct a new lift station on Astor Street. The project will start on Concord Road at Treadway Roadand will move east covering sections of Pine Burr, East Lucas Drive, Windsor Drive, Trinidad Street,Astor Street, and Primer Street. The MBE goal will be met through subcontracts with the certified MBE firm of Texas Mechanical for$424,573. This amount represents 22 percent of the total bid. BACKGROUND The existing sewer lines built in the 1950's have deteriorated and require major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer lines, restore the carrying capacity, and provide customers with uninterrupted and adequate service. BUDGETARY IMPACT Funds for the project are available in Water Utilities Division Capital Improvements. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager,Public Works Director, and Water Utilities Manager. RECOMMENDED MOTION: Approve/Deny a resolution authorizing the City Manager to execute a contract for the Sanitary Sewer System East Lucas Interceptor Rehabilitation. AgendaEastLucassk.wpd BID TABULATION CITY OF BEAUMONT JEFFERSON COUNTY, TEXAS SANITARY SEWER SYSTEM IMPROVEMENTS EAST LUCAS INTERCEPTOR REHABILITATION ALLCO,INC. BRYSTAR KINSEL INDUSTRIES,INC. PM CONSTRUCTION PLACO,LTD. P.O.BOX 3684 CONTRACTING,INC. i 8121 BROADWAY,STE.300 7704 E.ERATH P.O.BOX 8120 BEAUMONT,TEXAS 77704 8385 CHEMICAL RD HOUSTON,TX 77061 HOUSTON,TEXAS 77012 LUMBERTON,TEXAS Item Quant. Unit Description BEAUMONT,TEXAS 77705 77657-0120 Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total BASE BID ITEMS 1. 1 LS Mobilization Costs, including payment bond, performance $37,000.00 $37,000.00 $50,000.00 $50,000.00 $70,000.00 $70,000.00 $62,000.00 $62,000.00 $81,000.00 $81,000.00 bond, insurance, project communications, and moving equipment to project, all in accordance with plans specifications; NOT TO EXCEED 3% OF TOTAL PROJECT BID for, 2. 1 LS Video Tape of entire project area, all in strict accordance $2,000.00 $2,000.00 $25,000.00 $25,000.00 $10,000.00 $10,000.00 $2,000.00 $2,000.00 $3,900.00 $3,900.00 with plans and specifications for, 3. 2839 LF 30"I.D. sanitary sewer to be rehabilitated by slip-lining with $92.50 $262,607.50 $81.00 $229,959.00 $88.00 $249,832.00 $110.00 $312,290.00 $152.60 $433,231.40 HDPE SDR-21 26" O.D., complete in place, all depths including liner pipe, televising the rehabilitated sewer line connections to manholes and junction boxes, surface restoration,testing and necessary appurtenances,all in stric accordance with the plans andspecifications for, 4. 7949 LF 27"I.D.sanitary sewer to be rehabilitated by slip-lining with $72.65 $577,494.85 $73.50 $584,251.50 $81.00 $643,869.00 $98.00 $779,002.00 $150.42 $1,195,688.58 HDPE SDR-21 24" O.D., complete in place, all depths including liner pipe, televising the rehabilitated sewer line connections to manholes and junction boxes, surfac restoration,testing and necessary appurtenances,all in stric accordance with the plans andspecifications for, 5. 1833 LF 24"I.D. sanitary sewer to be rehabilitated by slip-lining with $53.50 $98,065.50 $81.00 $148,473.00 $71.00 $130,143.00 $74.00 $135,642.00 $136.25 $249,746.25 HDEP SDR-21 20" O.D., complete in place, all depths including liner pipe, televising the rehabilitated sewer line connections to manholes and junction boxes, surface restoration,testing and necessary appurtenances,all in stric accordance with the plans andspecifications for, 6. 2957 LF 18"I.D.sanitary sewer to be rehabilitated by slip-lining with $39.50 $116,801.50 $60.00 $177,420.00 $60.00 $177,420.00 $62.00 $183,334.00 $134.07 $396,444.99 HDEP SDR-21 16" O.D., complete in place, all depths including liner pipe, televising the rehabilitated sewer line connections to manholes and junction boxes, surfac restoration,testing and necessary appurtenances,all in stric accordance with the plans andspecifications for, 7. 3987 LF 15" I.D. sanitary sewer to be rehabilitated by pipe bursting $48.50 $193,369.50 $62.00 $247,194.00 $89.00 $354,843.00 $95.00 $378,765.00 $174.40 $695,332.80 using 18" O.D. SDR-17 HDPE, complete in place, all depths,including liner pipe,televising the rehabilitated df:Bid Tabulation.xlsBid Tabulation Schaumburg&Polk,Inc. 1/23/03 4:43 PM Page I of 6 CONSULTING ENGINEERS BID TABULATION CITY OF BEAUMONT JEFFERSON COUNTY, TEXAS SANITARY SEWER SYSTEM IMPROVEMENTS EAST LUCAS INTERCEPTOR REHABILITATION ALLCO,INC. BRYSTAR KINSEL INDUSTRIES,INC. PM CONSTRUCTION PLACO,LTD. P.O.BOX 3684 CONTRACTING,INC. A 8121 BROADWAY,STE.300 7704 E.ERATH P.O.BOX 8120 BEAUMONT,TEXAS 77704 8385 CHEMICAL RD HOUSTON,TX 77061 HOUSTON,TEXAS 77012 LUMBERTON,TEXAS Item Quant. Unit Description BEAUMONT,TEXAS 77705 77657-0120 Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 8. 4 EA Point Repair on 24" O.D.sanitary sewer lines and larger,all $1.00 $4.00 $2,600.00 $10,400.00 $3,000.00 $12,000.00 $4,200.00 $16,800.00 $5,886.00 $23,544.00 depths,complete in place including excavation,removal an replacement of sanitary sewer, backfill, surface restoration and all necessary appurtenances all in strict accordance with the plans andspecifications for, 9. 4 EA Point Repair on sanitary sewer lines smaller than 24" O.D., $1.00 $4.00 $2,500.00 $10,000.00 $2,500.00 $10,000.00 $3,800.00 $15,200.00 $5,232.00 $20,928.00 all depths, complete in place including excavation,removal and replacement of sanitary sewer, backfill, surface restoration, and all necessary appurtenances all in strict accordance with the plans andspecifications for, 10. 8 EA Construct new fiberglass sanitary sewer manhole, complete $2,075.00 $16,600.00 $3,000.00 $24,000.00 $5,000.00 $40,000.00 $3,500.00 $28,000.00 $5,995.00 $47,960.00 in place, including connection of existing and propose sewer laterals, backfill, standard ring and cover, stainles steel inflow prevention devices, surface restoration, an testing,all in strict accordance with the plans and 11. I EA Construct new fiberglass sanitary sewer manhole, complete $2,425.00 $2,425.00 $3,050.00 $3,050.00 $5,200.00 $5,200.00 $3,600.00 $3,600.00 $6,540.00 $6,540.00 in place, including connection of existing and propose sewer laterals, backfill, Gasketed/Bolted ring and cover, stainless steel inflow prevention devices, surface restoration and testing,all in strict accordance with the plans and 12. 1 EA Construct new CONCRETE sanitary sewer manhole $4,830.00 $4,830.00 $5,700.00 $5,700.00 $6,000.00 $6,000.00 $3,100.00 $3,100.00 $7,300.00 $7,300.00 complete in place, including connection of existing an proposed sewer laterals, backfill, light duty vented ring an cover, stainless steel inflow prevention devices, surfac restoration, and testing, all in strict accordance with th tans andspecifications for, 13. 2 EA Remove existing manhole and construct fiberglass sanitary $3,700.00 $7,400.00 $3,300.00 $6,600.00 $5,200.00 $10,400.00 $3,950.00 $7,900.00 $6,867.00 $13,734.00 sewer manhole, complete in place, including connection o existing and proposed sewer laterals, backfill Gasketed/Bolted ring and cover, stainless steel inflow prevention devices, surface restoration, and testing, all in strict accordance with the plans andspecifications for, df:Bid Tabulation.xlsBid Tabulation Schaumburg&Polk,Inc. 1/23/03 4:43 PM Page 2 of 6 CONSULTING ENGINEERS BID TABULATION CITY OF BEAUMONT JEFFERSON COUNTY, TEXAS SANITARY SEWER SYSTEM IMPROVEMENTS EAST LUCAS INTERCEPTOR REHABILITATION ALLCO,INC. BRYSTAR KINSEL INDUSTRIES,INC. PM CONSTRUCTION PLACO,LTD. P.O.BOX 3684 CONTRACTING,INC. ol 8121 BROADWAY,STE.300 7704 E.ERATH P.O.BOX 8120 BEAUMONT,TEXAS 77704 8385 CHEMICAL RD HOUSTON,TX 77061 HOUSTON,TEXAS 77012 LUMBERTON,TEXAS Item Quant. Unit Description BEAUMONT,TEXAS 77705 77657-0120 Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 14. 59 EA Remove existing manhole and construct fiberglass sanitary $4,800.00 $283,200.00 $3,200.00 $188,800.00 $5,000.00 $295,000.00 $3,900.00 $230,100.00 $6,213.00 $366,567.00 sewer manhole, complete in place, including connection o existing and proposed sewer laterals,backfill, standard ring and cover, stainless steel inflow prevention devices, surface restoration, and testing, all in strict accordance with the tans andspecifications for, 15. 4 EA Remove existing manhole @ stations 0+40, 5+21, 7+59 $8,136.00 $32,544.00 $5,500.00 $22,000.00 $8,000.00 $32,000.00 $5,200.00 $20,800.00 $8,720.00 $34,880.00 60+66 and construct 60" diameter fiberglass sanitary sewer manhole,complete in place,including connection of existing and proposed sewer laterals, backfill, standard ring an cover, stainless steel inflow prevention devices, surface restoration, and testing, all in strict accordance with the tans andspecifications for, 16. 5 EA Abandon in place existing sanitary sewer manholes $740.00 $3,700.00 $600.00 $3,000.00 $1,000.00 $5,000.00 $1,000.00 $5,000.00 $4,360.00 $21,800.00 complete an place as shown by the "Typical Abandone Manhole" detail, all depths, including plugging existin sewer laterals, excavation, backfill, surface restoration, an removal of debris,all in strict accordance with the plans an specifications for, 17. 1 EA Connect existing sanitary sewer manhole/junction box to $1,240.00 $1,240.00 $1,950.00 $1,950.00 $3,000.00 $3,000.00 $1,200.00 $1,200.00 $7,630.00 $7,630.00 new slip-liner, complete in place, including removal o existing sanitary sewer line sections, concrete embedment backfill, removal of coupon section of liner pipe, grouting and shaping of invert to liner pipe, and testing, all in strict accordance with the plans andspecifications for, 18. 72 EA 4"Schedule 40 PVC Service Tap restoration on rehabilitated $425.00 $30,600.00 $1,300.00 $93,600.00 $800.00 $57,600.00 $1,150.00 $82,800.00 $926.50 $66,708.00 sanitary sewer line replaced to R.O.W./Easement line complete in place, all depths, including cleanout embedment, backfill, surface restoration, testing, and all necessary appurtenances, all in strict accordance with the lans andspecifications for, 19. 230 LF Replace existing 4" sanitary sewer lateral lines as indicated $30.00 $6,900.00 $50.00 $11,500.00 $40.00 $9,200.00 $45.00 $10,350.00 $74.12 $17,047.60 on the plans, complete in place, all depths, includin excavation, backfill, surface restoration, connection t existing sanitary sewer line,and all necessary appurtenances all in strict accordance with the plans andspec:ifcations for, df:Bid TabulationAsBid Tabulation Schaumburg&Polk,Inc. 1/28/03 2:47 PM Page 3 of 6 CONSULTING ENGINEERS BID TABULATION CITY OF BEAUMONT JEFFERSON COUNTY, TEXAS SANITARY SEWER SYSTEM IMPROVEMENTS EAST LUCAS INTERCEPTOR REHABILITATION ALLCO,INC. BRYSTAR KINSEL INDUSTRIES,INC. PM CONSTRUCTION PLACO,LTD. P.O.BOX 3684 CONTRACTING,INC. s 8121 BROADWAY,STE.300 7704 E.ERATH P.O.BOX 8120 BEAUMONT,TEXAS 77704 8385 CHEMICAL RD HOUSTON,TX 77061 HOUSTON,TEXAS 77012 LUMBERTON,TEXAS Item Quant. Unit Description BEAUMONT,TEXAS 77705 77657-0120 Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 20. 420 LF Replace existing 6" sanitary sewer lateral lines as indicated $35.00 $14,700.00 $52.00 $21,840.00 $45.00 $18,900.00 $52.00 $21,840.00 $76.30 $32,046.00 on the plans, complete in place, all depths, including excavation, backfill, surface restoration, connection to existing sanitary sewer line,and all necessary appurtenances all in strict accordance with the plans andspecifications for, 21. 420 LF Replace existing 8" sanitary sewer lateral lines as indicated $40.00 $16,800.00 $55.00 $23,100.00 $50.00 $21,000.00 $60.00 $25,200.00 $86.11 $36,166.20 on the plans, complete in place, all depths, including excavation, backfill, surface restoration, connection to existing sanitary sewer line,and all necessary appurtenances all in strict accordance with the plans andspecifications for, 22. 280 LF Replace existing 10"sanitary sewer lateral lines as indicated $45.00 $12,600.00 $60.00 $16,800.00 $55.00 $15,400.00 $65.00 $18,200.00 $92.65 $25,942.00 on the plans, complete in place, all depths, including excavation, backfill, surface restoration, connection t existing sanitary sewer line,and all necessary appurtenances all in strict accordance with the glans andspecifications for, 23. 100 LF Replace existing 12"sanitary sewer lateral lines as indicate $50.00 $5,000.00 $65.00 $6,500.00 $60.00 $6,000.00 $70.00 $7,000.00 $103.55 $10,355.00 on the plans, complete in place, all depths, includin excavation, backfill, surface restoration, connection to existing sanitary sewer line,and all necessary appurtenances all in strict accordance with the plans ands ecifications for, 24. 20 LF Replace existing 15"sanitary sewer lateral lines as indicated $55.00 $1,100.00 $70.00 $1,400.00 $75.00 $1,500.00 $100.00 $2,000.00 $190.75 $3,815.00 on the plans, complete in place, all depths, including excavation, backfill, surface restoration, connection to existing sanitary sewer line,and all necessary appurtenances all in strict accordance with the plans andspecifications for, 25. 1 EA Connect existing and rehabilitated sewer laterals directly to $1,250.00 $1,250.00 $2,600.00 $2,600.00 $800.00 $800.00 $1,150.00 $1,150.00 $2,725.00 $2,725.00 slip liner, complete in place, all depths, including excavation, backfill, surface restorations, and all necessary appurtenances, all in strict accordance with the plans an 26. 12 LF Install NEW 12" SDR-26 PVC Gravity Sewer lines as $83.79 $1,005.48 $28.00 $336.00 $80.00 $960.00 $87.50 $1,050.00 $95.92 $1,151.04 indicated on the plans complete in place, all depths including excavation, backfill, surface restoration, all in strict accordance with the plans andspecifications for, df:Bid Tabulation.xlsBid Tabulation Schaumburg&Polk,Inc. 1/23/03 4:43 PM Page 4 of 6 CONSULTING ENGINEERS BID TABULATION CITY OF BEAUMONT JEFFERSON COUNTY, TEXAS SANITARY SEWER SYSTEM IMPROVEMENTS EAST LUCAS INTERCEPTOR REHABILITATION ALLCO,INC. BRYSTAR KINSEL INDUSTRIES,INC. PM CONSTRUCTION PLACO,LTD. P.O.BOX 3684 CONTRACTING,INC. / 8121 BROADWAY,STE.300 7704 E.ERATH P.O.BOX 8120 BEAUMONT,TEXAS 77704 8385 CHEMICAL RD HOUSTON,TX 77061 HOUSTON,TEXAS 77012 LUMBERTON,TEXAS Item Quart. Unit Description BEAUMONT,TEXAS 77705 77657-0120 Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 27. 224 LF Install NEW 10" SDR-26 PVC Gravity Sewer lines as $81.75 $18,312.00 $27.00 $6,048.00 $60.00 $13,440.00 $39.50 $8,848.00 $29.43 $6,592.32 indicated on the plans, complete in place, all depths including excavation, backfill, surface restoration, all i strict accordance with the plans andspecifications for, 28. 39 LF Bore&Install NEW 10" SDR-26 PVC Gravity Sewer line $122.88 $4,792.32 $40.00 $1,560.00 $110.00 $4,290.00 $97.50 $3,802.50 $74.12 $2,890.68 under pavement,and existing Storm Sewer Box as indicate on the plans, complete in place, all depths, includin excavation, backfill, surface restoration, all in stric accordance with the plans andspecifications for, 29. 251 LF Install NEW 10" SDR-35 PVC Gravity Sewer lines outside $60.72 $15,240.72 $12.00 $3,012.00 $50.00 $12,550.00 $15.50 $3,890.50 $45.78 $11,490.78 of pavement,as indicated on the plans,complete in place,all depths,including excavation,backfill,surface restoration,all in strict accordance with the plans andspecifications for, 30. 153 LF Install NEW 8"SDR-35 PVC Gravity Sewer lines outside o $61.49 $9,407.97 $14.00 $2,142.00 $48.00 $7,344.00 $29.68 $4,541.04 $22.89 $3,502.17 pavement as indicated on the plans complete in place, all depths,including excavation,backfill,surface restoration,all in strict accordance with the plans andspecifications for, 31. 224 LF Install NEW 8" SDR-35 PVC Gravity Sewer lines at edge $81.69 $18,298.56 $13.00 $2,912.00 $60.00 $13,440.00 $77.68 $17,400.32 $51.23 $11,475.52 ofpavement as indicated on the plans complete in place, al depths, including excavation, cement stabilized backfill surface restoration, all in strict accordance with the plan and specifications for, 32. 20 LF Install NEW 8" SDR-35 PVC Gravity Sewer lines under $99.51 $1,990.20 $60.00 $1,200.00 $75.00 $1,500.00 $77.68 $1,553.60 $65.40 $1,308.00 pavement as indicated on the plans complete in place, all depths,including excavation,backfill,surface restoration,al in strict accordance with the plans andspecifications for, 33. 216 LF Install NEW 24" SDR-35 PVC Gravity Sewer lines under $160.00 $34,560.00 $105.00 $22,680.00 $120.00 $25,920.00 $39.00 $8,424.00 $104.64 $22,602.24 pavement as indicated on the plans complete in place, all depths,including excavation,backfill,surface restoration,all in strict accordance with the plans andspecifications 34. 185 LF Install 8"C-900 PVC DR-18 Sanitary Sewer Force Main,al $62.95 $11,645.75 $17.00 $3,145.00 $22.00 $4,070.00 $17.00 $3,145.00 $18.26 $3,378.10 depths, including embedment, backfill, compaction, an surface restoration, thrust blocking, all in strict accordanc with the plans andspecifications for, df:Bid Tabulation.xlsBid Tabulation Schaumburg&Polk,Inc. 1/23/03 4:43 PM Page 5 of 6 CONSULTING ENGINEERS BID TABULATION CITY OF BEAUMONT JEFFERSON COUNTY, TEXAS SANITARY SEWER SYSTEM IMPROVEMENTS EAST LUCAS INTERCEPTOR REHABILITATION ALLCO,INC. BRYSTAR KINSEL INDUSTRIES,INC. PM CONSTRUCTION PLACO,LTD. P.O.BOX 3684 CONTRACTING,INC. 0 8121 BROADWAY,STE.300 7704 E.ERATH P.O.BOX 8120 BEAUMONT,TEXAS 77704 8385 CHEMICAL RD HOUSTON,TX 77061 HOUSTON,TEXAS 77012 LUMBERTON,TEXAS Item Quant. Unit Description BEAUMONT,TEXAS 77705 77657-0120 Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 35. 1 LS Construct New Astor St. Lift Station, including new $78,505.00 $78,505.00 $100,000.00 $100,000.00 $180,000.00 $180,000.00 $120,000.00 $120,000.00 $107,000.00 $107,000.00 submersible pumps, 8' X 8' Wetwell, RC Slab and Top valve box, piping, valves, fittings, electrical and controls painting, influent line connection, fencing, entrance drive and all necessary appurtenances to make the station complete and operational, all in strict accordance with the Tans andspecifications for, 36. 1 LS Abandon existing 27" sanitary sewer in place, betwee $1,450.00 $1,450.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00 $4,142.00 $4,142.00 station 52+62 and station 54+78, including filling line with self leveling flowable grout for, 37. 2504 LF Trench Safety System in accordance with Item 2010 of th $1.00 $2,504.00 $1.00 $2,504.00 $1.00 $2,504.00 $1.00 $2,504.00 $1.09 $2,729.36 s ecifications for, 38. 22080 SF Special Shoring as required for construction in strict $0.01 $220.80 $0.01 $220.80 $1.00 $22,080.00 $0.01 $220.80 $2.18 $48,134.40 accordance with the specifications for 39. 1 1 1 LS Furnish, install, and maintain Storm Water Pollutio $3,500.00 $3,500.00 $500.00 $500.00 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $2,725.00 $2,725.00 Prevention devices at the various locations indicated on th tans, all in strict accordance with the plans an TOTAL BASE BI $1,929,668.65 $2,065,397.30 $2,480,705.00 $2,531,652.76 $4,030,153.43 BID PROPOSAL-SIGNED YES YES YES YES YES BID OPENING SHEET YES YES YES YES YES BID BOND YES YES YES YES YES The Bid Proposals submitted have been reviewed, and to the best of my knowledge this is an accurate tabulatiop of t Bids re ived. � of'2 Signature Date df:Bid Tabulation.xlsBid Tabulation Schaumburg&Polk,Inc. 1/23/03 4:43 PM Page 6 of 6 CONSULTING ENGINEERS 2003 HUD CONSOLIDATED GRANT PROGRAM 2003 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) (Estimated) Proposed HOUSING Budget Minor Repair $ 425,000 Funds will be used to repair approximately 25 homes. Infrastructure 100,000 Funds will be used for infrastructure in the CDBG strategy area. CLEARANCE AND DEMOLITION 426,000 Clearance and Demolition Activities Funds will be used to demolish approximately 150 unsafe residential structures and specified commercial structures. Funds will also be used for project delivery costs and for clearance on a spot basis. PUBLIC FACILITY& IMPROVEMENT Section 108 530,000 Hotel Beaumont(Section 108 payment) - rehabilitation Crockett Street(Section 108 payment) - rehabilitation Jefferson Theater(Section 108 payment) - rehabilitation Theodore R.Johns,Jr. Libray (Section 108 payment) - new construction L L Melton YMCA(Section 108 payment) - rehabilitation PUBLIC SERVICES & IMPROVEMENTS Public Services Organizations 140,000 Funds will be used for administrative and operating costs for various public services organizations. ECONOMIC DEVELOPMENT BUILD, Inc. 50,000 Funds will be used to assist with opertating expenses and salaries for an organization involved in downtown revitalization. ADMINISTRATION 455,000 Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution, and regulatory requirements of the HUD Consolidated Grant Program. TOTAL CDBG 2,126,000 PROGRAM INCOME (Estimated) Small Business Loan Fund 125,000 Historic Preservation Loan Fund 20,000 Clearance and Demolition 5,000 TOTAL ESTIMATED PROGRAM INCOME 150,000 HOME (Estimated) 774,000 Funds will be used to assist a non-profit housing development organization with the development of approximately 30 new single family homes. Funds will also be used to assist low/moderate income families with the closing costs, mortgage buy downs, and down payments needed to purchase homes. HOME Administration 86,000 Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution, and regulatory requirements of the HUD HOME Program. TOTAL HOME 860,000 EMERGENCY SHELTER GRANT (ESG) (Estimated) 83,000 Funds will be used to provide shelter and essential services for the homeless population. TOTAL ESG 83,000 TOTAL 2003 PROPOSED BUDGET $ 3,219,000 2 February 4,2003 Consider approving the Preliminary 2003 HUD Consolidated Grant Program Budget,schedule and application deadline for the 2003 Action Plan ...... City of Beaumont �• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Janett Blunt, Housing/Grants Coordinator Inter' MEETING DATE: February 4, 2003 AGENDA MEMO DATE: January 29, 2003 REQUESTED ACTION: Council conduct a public hearing/workshop to review and receive comments on the on the 2003 Action Plan of the Consolidated Block Grant Program, and consider a request to approve the preliminary budget, schedule and application deadline for the 2003 Action Plan, as it relates to the City's Five-Year Consolidated Grant Program. RECOMMENDATION The Administration recommends that City Council conduct a public hearing/workshop to review and receive comments from citizens, neighborhood associations and non-profit agencies on the 2003 Action Plan of the Consolidated Block Grant Program, and that City Council adopt the preliminary budget, schedule and application deadline for the 2003 Action Plan. BACKGROUND As mandated by the U. S. Department of Housing and Urban Development, City Council has conducted such public hearings/workshops in previous years prior to adopting the City's Annual Action Plan. In addition, the Community Development Advisory Committee (CDAC) has held two (2) meetings to discuss the 2003 Action Plan in preparing to make its recommendations to City Council. BUDGETARY IMPACT The projected 2003 federal allocation of$3,069,000 is comprised of$2,126,000 in Community Development Block Grant funds, $860,000 in HOME funds and$83,000 in Emergency Shelter Grant funds. The proposed budget includes $150,000 for projected program income. PREVIOUS ACTION None. Council Agenda Item Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director,Planning Manager,Housing/Grants Coordinator Interim. RECOMMENDED MOTION Approve/Deny a request to adopt the preliminary budget, schedule and application deadline for the 2003 Consolidated Grant/One-Year Action Plan. PROPOSED SCHEDULE FOR ADOPTING THE 2003 HUD CONSOLIDATED GRANT PROGRAM Thursday, December 19 . . . . . . . . . . . . . . . . . . . . CDAC meeting to discuss 2003 Action Plan, 2' Floor Conference Room, 4 p.m. Tuesday, January 21 . . . . . . . . . . . . . . . . . . . . . CDAC Orientation/meeting on the 2003 Action Plan, 2"d Floor Conference Room, 4 p.m. Tuesday, February 4 . . . . . . . . . . . . . . . . . . . Council workshop on the 2003 HUD Consolidated Program;request to adopt the proposed budget and schedule for adopting the 2003 Action Plan Tuesday, February 11 . . . . . . . . . . . . . . . . . . . CDAC Public Hearing/Workshop - Council Chambers. Citizens, neighborhood associations, and non-profit organizations, 6 p.m. Sunday, February 16 . . . . . . . . . . . . . . . . . . .. . Publish a summary of the proposed Consolidated Plan for a 30 day comment period. Forward document to HUD for review and comments Friday, February 28 . . . . . . . . . . . . . . . . . . . . . . . Applications for the 2003 Public Service Grants are due by 5:00 p.m. to the City of Beaumont, Room 225 Thursday, March 6 . . . . . . . . . . . . . . . . . . . . Applications submitted to CDAC and City Council for review Thursday, March 20 . . . . . . . . . . . . . . . . . . . CDAC Public Hearing/Workshop- Council Chambers. citizens, neighborhood associations, and non-profit organizations, 6 p.m. Tuesday, March 25 . . . . . . . . . . . . . . . . . . . . . CDAC submits its recommendations for the 2003 HUD Public Service Grant Program, 2"d Floor Conference Room, City Hall, 4 p.m. Tuesday, April 1 . . . . . . . . . . . . . . . . . . . . . . . Council Workshop/Public Hearing on the 2003 HUD Consolidated Grant Program budget Tuesday, April 8 . . . . . . . . . . . . . . . . . . . . . . . Council issues a resolution adopting the 2003 HUD Consolidated Grant Program Friday, April 11 . . . . . . . . . . . . . . . . . . . . . . . . Forward Final Consolidated Plan to HUD for final review and approval 2003 HUD CONSOLIDATED GRANT PROGRAM 2003 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)(Estimated) Proposed HOUSING Budget Minor Repair $ 425,000 Funds will be used to repair approximately 25 homes. Infrastructure 100,000 Funds will be used for infrastructure in the CDBG strategy area. CLEARANCE AND DEMOLITION 426,000 Clearance and Demolition Activities Funds will be used to demolish approximately 150 unsafe residential structures and specified commercial structures. Funds will also be used for project delivery costs and for clearance on a spot basis. PUBLIC FACILITY&IMPROVEMENT Section 108 530,000 Hotel Beaumont(Section 108 payment)-rehabilitation Crockett Street(Section 108 payment)-rehabilitation Jefferson Theater(Section 108 payment)-rehabilitation Theodore R.Johns,Jr.Libray(Section 108 payment)-new construction L L Melton YMCA(Section 108 payment)-rehabilitation PUBLIC SERVICES&IMPROVEMENTS Public Services Organizations 140,000 Funds will be used for administrative and operating costs for various public services organizations. ECONOMIC DEVELOPMENT BUILD,Inc. 50,000 Funds will be used to assist with opertating expenses and salaries for an organization involved in downtown revitalization. ADMINISTRATION 455,000 Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution,and regulatory requirements of the HUD Consolidated Grant Program TOTAL CDBG 2,126,000 PROGRAM INCOME(Estimated) Small Business Loan Fund 125,000 Historic Preservation Loan Fund 20,000 Clearance and Demolition 5,000 TOTAL ESTIMATED PROGRAM INCOME 150,000 HOME (Estimated) 774,000 Funds will be used to assist a non-profit housing development organization with the development of approximately 30 new single family homes. Funds will also be used to assist low/moderate income families with the closing costs,mortgage buy downs,and down payments needed to purchase homes. HOME Administration 86,000 Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution,and regulatory requirements of the HUD HOME Program. TOTAL HOME 860,000 EMERGENCY SHELTER GRANT(ESG)(Estimated) 83,000 Funds will be used to provide shelter and essential services for the homeless population. TOTAL ESG 83,000 TOTAL 2003 PROPOSED BUDGET $ 3,219,000 WORK SESSION * Discuss potential TEA-21 transportation projects CITY OF BEAUMONT PUBLIC WORKS INTEROFFICE MEMORANDUM � � L DATE: January 30, 2003 TO: Kyle Hayes, City Manager FROM: Tom Warner,Public Works Director SUBJECT: TEA-21 RE-AUTHORIZATION COMMENT: The House of Representatives Transportation and Infrastructure (T&I) Committee is expected to hold Transportation Equity Act for the 2 V Century(TEA-21)re-authorization hearings on the subcommittee level early this year. The Committee is finalizing a questionnaire for Members of Congress to provide details on their project requests. Three local projects are eligible for this funding and should be submitted to the City's Congressional Delegation for possible inclusion in TEA-21.The three local projects are: • Delaware St. from Dowlen Rd. to FM 364 $ 3,500,000 • Dowlen Rd. from US 90 to Walden Rd. $4,000,000 • Washington Blvd.From Langham St.to FM 364 $2,500,000 The Delaware Street and Washington Boulevard projects are currently included in the Jefferson-Orange-Hardin Regional Transportation StudyMetropolitan Transportation Plan 2025. It is anticipated the Dowlen Road project will be added to the Plan by Summer 2003. A presentation during the February 4,2003,Work Session is recommended to discuss the proposed projects with City Council. - Tom Warner CITY OF BEAUMONT rA&MON PUBLIC WORKS INTEROFFICE MEMORANDUM DATE: January 30, 2003 TO: Kyle Hayes, City Manager FROM: Tom Warner,Public Works Director SUBJECT: TEA-21 RE-AUTHORIZATION COMMENT: The House of Representatives Transportation and Infrastructure (T&I) Committee is expected to hold Transportation Equity Act for the 21"Century(TEA-21)re-authorization hearings on the subcommittee level early this year. The Committee is finalizing a questionnaire for Members of Congress to provide details on their project requests. Three local projects are eligible for this funding and should be submitted to the City's Congressional Delegation for possible inclusion in TEA-21. The three local projects are: • Delaware St. from Dowlen Rd. to FM 364 $ 3,500,000 • Dowlen Rd. from US 90 to Walden Rd. $4,000,000 • Washington Blvd. From Langham St.to FM 364 $2,500,000 The Delaware Street and Washington Boulevard projects are currently included in the Jefferson-Orange-Hardin Regional Transportation StudyMetropolitan Transportation Plan 2025. It is anticipated the Dowlen Road project will be added to the Plan by Summer 2003. A presentation during the February 4,2003,Work Session is recommended to discuss the proposed projects with City Council. Torn Warner City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 4, 2003 1:30 P.M. CONSENT AGENDA * Approval of minutes Confirmation of committee appointments A) Approve expenditures for repairs to an ambulance module and installing the module on a new chassis B) Authorize a release of weed liens against property described as Lot 1 thru 18, Block 9, Oakwood Addition (Habitat Park) C) Authorize the acceptance of a six foot(6) wide water line easement out of the Pelham Humphrey League, Abstract 32, and across the Jefferson Triangle Marine property D) Approve a six(6) month contract for the purchase of liquid chlorine A Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 4, 2003 AGENDA MEMO DATE: January 29, 2003 REQUESTED ACTION: Council approval of emergency repairs and remount of ambulance. RECOMMENDATION Administration recommends authorization of an expenditure to Frazer, Inc. for repairs to an ambulance module and installing the module on a new chassis. BACKGROUND Unit 7128, a 1997 Ford Chassis equipped with a Frazer ambulance body, was damaged during a criminal assault by another vehicle. Both the body and chassis suffered extensive damage. This unit's chassis was scheduled for replacement in FY2003. The new 2002 Ford chassis was ordered in October and was recently delivered to Frazer in Houston for remounting the ambulance module. The cost for repairs to the module as a result of the accident is $14,370 and the cost for installing it to a new chassis is $14,000 for a total of$28,370. This expenditure is exempt from competitive bidding since the module is available only through Frazer, Inc. BUDGETARY IMPACT Funds for the remounting of the ambulance module are available in the Capital Reserve Fund. Funds for the cost of repairs to the module are available in the Fleet Fund. PREVIOUS ACTION Resolution No. 02-253 was authorized by Council for the purchase of a 2002 Ford chassis on October 29, 2002. SUBSEQUENT ACTION None. Ambulance Module January 29, 2003 Page 2 RECOMMENDED BY The City Manager, Central Services Director and Public Health Director. RECOMMENDED MOTION Approve/Deny the authorization of an emergency expenditure to repair and remount an ambulance module in the amount of$28,370 to Frazer, Inc. B . City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kandy Daniel, Treasurer MEETING DATE: February 4, 2003 AGENDA MEMO DATE: January 30, 2003 REQUESTED ACTION: Council consider a resolution authorizing a release of weed liens against property which is described as Lot 1 thru 18, Block 9, Oakwood Addition(Habitat Park). RECOMMENDATION The administration requests approval of a resolution authorizing a release of weed liens against property which is described as Lot 1 thru 18, Block 9, Oakwood Addition (Habitat Park). BACKGROUND The property described above currently has two (2) weed liens totaling $1,188.55 which represents $541.06 in principal and$647.49 in interest and fees. Beaumont Habitat for Humanity has requested that all charges be waived and that the liens which are dated 1982 and 1988 be released to provide an unencumbered title to the property. Beaumont Habitat for Humanity currently owns the property however the liens were placed on the property when it was owned by Dr. David Allen who is deceased. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Finance Officer. RECOMMENDED MOTION Approve/Deny a resolution authorizing a release of weed liens against property which is described as Lot 1 thru 18, Block 9, Oakwood Addition (Habitat Park). 01/23/2003 15:27 409-832-6768 BEAUMONT HABITAT PAGE 02/02 * •. Beaumont Habitat for Humanity Building houses in partnership with God's people in need Mr. Kyle Hayes City NUnager of Beaumont P.O. Box 3827 Beaumont,TX 77704 Dear Mr, Hayes, Lot 11, block 9 of the Oakwood edition (Habitat Park)has two liens placed on it. One is dated 1982, in the amount of $115.40_ The second is dated 19841 for the amount of $426,00_ The charges are due to weed clearance. Both liens are against Dr. )David Allen, 111jR Dr, Allen is long deceased_ We need to het a clear title to the property. We are requesting these liens be released, sincerely, i Taylor Fogo P.O.Box 3174,Beaurnont,TX 77704 (409) 832-5853 fax (409) 832-6768 c UECity of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: February 4, 2003 AGENDA MEMO DATE: January 27, 2003 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a six foot (6') wide water line easement out of the Pelham Humphrey League, Abstract 32, and across the Jefferson Triangle Marine property. RECOMMENDATION Jefferson Triangle Marine L. P. has agreed to convey a six foot (6') wide water line easement to the City of Beaumont. The easement, out of the Pelham Humphrey League, is described as being across the Jefferson Triangle Marine property to the Martin Gas property near the Channel Banks of the Neches River (3710.69 feet). Administration recommends acceptance of the easement. BACKGROUND The water line easement will provide water for an existing plant on the Martin Gas Tract. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny a resolution authorizing the acceptance of a six foot(6') wide water line easement out of the Pelham Humphrey League, Abstract 32, and across the Jefferson Triangle Marine property. mar ingas_marine_esnu-ib.wpd 27 January 2003 EXHIBIT"A" PAGE 1 of 2 SUBJECT 6' WATER LINE EASEMENT ?-V OUT OF P. HUMPHREY LEAGUE, ABSTRACT 32 a OWNER= JEFFERSON TRIANGLE MARINE L.P. "•vim, �r (1 OF 2) LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY X O2 D� < u� O� nm T IA F,p � 5� sO2 �i S .,P 00. 92G t 'P Fb m 9 lq 3 o a o loT W 92F y Z l s Z 20 CL s� Z T O y9 W W / � N Q Li N.T.S. U EXHIBIT"A" PAGE 2 of 2 SUBJECT S' WATER LINE EASEMENT OUT OF P. HUMPHREY LEAGUE, ABSTRACT 32 OWNER: JEFFERSON TRIANGLE n MARINE L.P. 0 (2 OF 2) LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY N N t . �resin awns.(scum eau.wwvsK astwcr CT a Li z IFXAS GULF SUfPHUR Q z W Li Li W G yP / �1 7ti 111 / P S 5 h � P�PO / N \ / -5 Li W / U N.T.S. D City of Beaumont Council Agenda g a I tem TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 4, 2003 AGENDA MEMO DATE: January 29, 2003 REQUESTED ACTION: Council approval of a six (6) month contract for the purchase of liquid chlorine. RECOMMENDATION Administration recommends award of a six(6) month contract for the purchase of liquid chlorine to Altivia Corporation of Houston, Texas at the unit cost of$305.80 per ton. BACKGROUND Bids were requested for a six (6) month contract to purchase liquid chlorine for use by the Public Works Department, Water Utilities Division. Chlorine is used to disinfect and purify the water supply. Unusually volatile pricing for chlorine in the past year has resulted in the shorter duration of this contract than for other water treatment chemicals. Vendors are currently unable to hold pricing firm for longer than six (6) months. Bid notices were provided to three(3) vendors with two (2) responding with bids. The product of the recommended vendor has been used previously and meets bid specifications. BUDGETARY IMPACT The bids received are reflected in the following tabulation: Vendor Estimated Usige Prior..Perrod Unit Current Bid iTnit Cost Cost Bid Altivia Corporation 110 tons $330.23 /ton $305.80(ton Houston, Texas DXI Industries, Inc. 110 tons $363.00/ton $347.00 n Houston, Texas Six(6) Month Contract for Liquid Chlorine January 29, 2003 Page 2 The total estimated expenditure is $33,638 for the six (6) month contract period. Funds are available for this expenditure in the Water Utilities Division's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. RECOMMENDED MOTION Approve/Deny award of a six (6) month contract for purchasing liquid chlorine to Altivia Corporation at the unit price of$305.80 per ton.