Loading...
HomeMy WebLinkAboutPACKET AUG 13 2002 t U91 City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 13, 2002 1:00 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call RECESS FOR EXECUTIVE SESSION EXECUTIVE SESSION * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: Discussion of the appointment of a City Manager * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Tyrrell Park Horse Stables RECONVENE MEETING * Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items Consent Agenda GENERAL BUSINESS 1. Consider the appointment of a City Manager 2. Consider authorizing the execution of a lease agreement with the Southeast Texas Family Resource Center 3. Consider approval of an annual contract for Security Guard and Event Staff services 4. Receive the FY 2003 Proposed Budget and schedule a public hearing 5. Schedule a public hearing on the FY 2003 Capital Improvement Program (CIP) 6. Establish the proposed 2002 tax rate, take a record vote and schedule a public hearing WORK SESSION * FY 2003 Budget * Review Weed Abatement Program COMMENTS * Councilmembers comment on various matter * Public Comment (Persons are limited to three minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 August 13, 2002 Council consider the appointment of a City Manager City of Beaumont cui Council Agenda Item TO: City Council FROM: Administration PREPARED BY: Lane Nichols, City Attorney MEETING DATE: August 13, 2002 AGENDA MEMO DATE: August 9,2002 SUBJECT: Appointment of a City Manager. BACKGROUND The Beaumont Enterprise has recently questioned the procedures followed in the appointment of Kyle Hayes as City Manager. Believing that it is not in the best interest of the City for any question to linger concerning such appointment, it is recommended that Council commence procedures to effect the appointment of Kyle Hayes in a manner that is not subject to question. To that end,after an Execution Session,Council will be asked to consider a resolution appointing Kyle Hayes as City Manager of the City of Beaumont, setting his annual compensation at$115,000 per year with a car allowance of $6,000 and a contribution to the International City Management Association Retirement Corporation in his behalf in the amount of$7,500. BUDGETARYIMPACT Funds are available in the general fund for this item; however, the appointment will result in a savings of$14,800 in FY 2003. RECOMMENDED BY The Administration. RECOMMENDED MOTION Approve/Deny a resolution appointing Kyle Hayes as City Manager of the City of Beaumont and setting his compensation and benefits. 2 August 13,2002 Council consider authorizing the execution of a lease agreement with the Southeast Texas Family Resource Center .l City of Beaumont ,M EL Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: August 13, 2002 AGENDA MEMO DATE: August 8, 2002 REQUESTED ACTION: Council consider authorizing the City Manager to execute a lease agreement with the Southeast Texas Family Resource Center(FRC) for the use of City-owned real property. RECOMMENDATION Administration recommends authorizing the City Manager to execute a thirty-five(35)year lease agreement with the FRC, beginning with Council approval and ending in 2037, with an option of an additional twenty (20) years, for use of the City-owned real property located in the Charlton- Pollard neighborhood. This will be adjacent to the new park facility. BACKGROUND The City proposes to participate with the Junior League of Beaumont for the construction of a new Southeast Texas Family Resource Center. The FRC will be a catalyst for improving the quality of life for families in the Charlton-Pollard neighborhood. It will support programs and collaborative efforts dedicated to eliminating the destructive cycles of abuse,poverty, neglect, and disregard for personal responsibility. A wide variety of services provided will include, but are not limited to: computer training,internet services,job search and resume preparation,self-improvements classes, Diabetes Education, information on obtaining GEDs,health care,government assistance programs and social security, library services, children activities, Senior Citizen recreational activities, and much more. The City purchased approximately one acre of land in the Charlton-Pollard neighborhood to accommodate the Family Resource Center and its supporting structures. Because the property was purchased through an agreement with one of Beaumont's partnering corporations as part of an overall neighborhood revitalization project, a specific cost for the facility's proposed site is not Southeast Texas Family Resource Center August 8,2002 Page 2 available. However,according to Jefferson County Appraisal District records,the site for the Center is valued at approximately$13,790. It is the City's intention to obligate this site to the Junior League of Beaumont through a long-term lease agreement, i.e., an initial term of thirty (35) years, with an additional twenty (20) year extension option. If the FRC continues to remain on the premises at the expiration of the term of the proposed lease or any extension of that term,a provision has been allowed for the FRC to occupy the premises on the basis of a month-to-month tenancy,subject to all of the terms and conditions of the lease. Erected on the premises will be a permanent building containing approximately 7,000 square feet of space,paved driveways and parking lot. The proposed lease stipulates that within two(2)months from the effective date of this Lease, FRC will furnish the City Manager or his designee detailed plans for the construction of the building and other supporting structures for approval. Within six (6)months from the effective date of this Lease,FRC will commence construction of said building under a general construction contract. According to the FRC, construction of the building and its supporting structures is estimated to cost$890,000. FRC is required to have in full force and effect throughout the lease term, public liability insurance to include contractual coverage in an amount of no less than $500,000 per occurrence and$1,000,000 in the aggregate. FRC agrees to have the City named as an additional insured and will provide the City with a certificate of insurance showing such coverage and providing thirty (30) days notice to City for cancellation, non-renewal or material change. The FRC agrees to indemnify the City from any liability or claims that may result from their use of the leased premises. Additionally,the FRC is required to secure payment bonds from the general contractor. The City has agreed to remove concrete slabs that are on the construction site. The estimated cost for removal and disposal of the old foundations is $7,500. The FRC will be responsible for all maintenance and utilities costs of the leased premises and any structures erected upon it. They will also be liable for all taxes levied against personal property, furniture or fixed, placed by the FRC in or on the premises. A copy of the lease agreement in its substantial form is provided for your review. BUDGETARY IMPACT The FRC agrees to pay the City ten dollars ($10.00) as full payment for the term of this Lease. EDI Grant funds will be used to fund the removal of concrete foundations from the leased premises. Southeast Texas Family Resource Center August 8,2002 Page 3 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Central Services Director. RECOMMENDED MOTION Approve/Deny authorizing the City Manager to execute a thirty-five (35) year lease agreement, with an option of an extension of an additional period of twenty (20) years, with the Southeast Texas Family Resource Center Inc. for the use of real property in the Charlton-Pollard neighborhood. c'oa..... —awry.w..e W D-W4100CSLL... -*n- auP.a+....a....w BUFORD Ila pr D MEMO immin INM0 W■ ifs 9 INN + i I MAP V. 0-1*r iVA THE STATE OF TEXAS § COUNTY OF JEFFERSON § LEASE AGREEMENT This Lease Agreement is made and entered into by and between CITY OF BEAUMONT, referred to in this lease as "Lessor," and SOUTHEAST TEXAS FAMILY RESOURCE CENTER, INC., a Texas non-profit corporation, referred to in this lease as "Lessee." In consideration of the mutual covenants and agreements set forth in this lease, and other good and valuable consideration,Lessor does hereby demise and lease to Lessee, and Lessee does hereby lease from Lessor, the real property located in the David Brown League, Abstract No. 5, Jefferson County, Texas being more particularly described in the attached Exhibit "A". These premises are referred to in this lease as "the premises"or"the leased premises." ARTICLE 1. TERM Term of Lease §1.01. The term of this lease shall be thirty-five (35) years , commencing on , 2002 and ending on , 2037 unless sooner terminated or extended as provided in this lease. The lease may be extended for an additional period of twenty (20) years upon terms agreed to by Lessor and Lessee. Holdover §1.02. If Lessee holds over and continues in possession of the leased premises after expiration of the term of this lease or any extension of that term, Lessee will be deemed to be occupying the premises on the basis of a month-to-month tenancy, subject to all of the terms and conditions of this lease. ARTICLE 2. RENT Basic Rent In addition to other consideration for this lease, Lessee shall pay Ten and No/100 Dollars ($10.00),the receipt and sufficiency of which is hereby acknowledged as full payment for the term of this Lease. ARTICLES 3. USE OF PREMISES Permitted Use §3.01. Lessee will use the leased premises only for the purposes of operating a family resource center or other charitable endeavor,unless Lessor shall give Lessee prior written consent for a different use. §3.02. Lessee will be required to erect on the leased premises a permanent building containing approximately 18,000 square feet of space and paved driveways and parking lot. Lessor will have the right of reasonable approval of plans and specifications for the construction of said building and appurtenances. The building and its appurtenances will be constructed in accordance with all applicable city, state and federal laws, ordinances,rules and regulations. The Lessee shall comply with the following construction schedule: a. Within two(2)months from the effective date of this agreement,Lessee will furnish the City Manager or his designee detailed plans for the construction of the building and its appurtenances for approval. The City Manager or his designee may not unreasonably withhold his approval of the construction plans. Page 2 of 13 b. Withing six (6) months from the effective date of this agreement, Lessee will commence construction of said building under a general construction contract performed by a contractor(s) licensed by the City of Beaumont to provide required services. C. No structure, or other improvements, shall be placed on the leased premises which does not comply with the plans, specifications and locations approved by Lessor. Lessee shall make no material addition to or alteration of any structure erected on the leased premises unless and until plans and specifications of the proposed addition or alteration have first been submitted to and approved by the City Manager or his designee. Such plans and specifications are not approved for architectural or engineering design and Lessor,by approving such plans and specifications,assumes no liability or responsibility for any defect in any structure or its appurtenances constructed from-such plans and specifications. Insurance Hazards §3.03. Lessee shall not use,or permit the use of,the premises in any manner that will cause a cancellation of fire,liability,or other insurance policies insuring the premises or any improvements on the premises, or insuring the landlord for any liability in connection with ownership of the premises. Waste,Nuisance, or Illegal Uses §3.04. Lessee shall not use, or permit the use of,the premises in any manner that result in waste of the premises or constitutes a nuisance. Nor shall Lessee use, or permit the use of, the Page 3 of 13 premises for any illegal purpose. Lessee at its own expense will comply,and will cause its officers, employees, agents, and invitees to comply, with all applicable laws and ordinances, and with all applicable rules and regulations of governmental agencies concerning the use of the premises. Removal of Pads §3.05.Lessor agrees that Lessor will remove the concrete pads from the leased premises and return the property to natural grade as soon as practical. ARTICLE 4. SERVICES,MAINTENANCE,AND SURRENDER Maintenance by Lessee Lessee is responsible for all maintenance of the leased premises and any structures erected upon it. ARTICLE 5. TAXES ON LESSEE'S PROPERTY Lessee shall be liable for all taxes levied or assessed against personal property,furniture,or fixed placed by Lessee in or on the premises. If any such taxes for which Lessee is liable are levied or assessed against Lessor or Lessor's property, and if Lessor elects to pay the same, or if the assessed value of Lessor's property is increased by inclusion of personal property, furniture, or fixtures placed by Lessee in the premises,and Lessor elects to pay the taxes based on such increase, Lessee shall pay to Lessor upon demand that part of such taxes for which Lessee is primarily liable under this article. ARTICLE 6. ALTERATIONS,ADDITIONS,IMPROVEMENTS, AND FIXTURES Consent of Lessor §6.01. Lessee shall not make any alterations, additions, or improvements to the leased premises,other than those already approved,without the prior written consent of Lessor,other than Page 4 of 13 those necessary to equip the facility for its intended use. Property of Lessor §6.02. Upon termination of this agreement, or at the end of its primary term or any extension thereof, Lessee shall return the leased premises to Lessor in its original condition,prior to the construction of the structure described in §3.02 here of. ARTICLE 7. DAMAGE OR DESTRUCTION Notice to Lessor If the leased premises,or any structures or improvements on the leased premises,should be damaged or destroyed by fire,tornado,or other casualty,Lessee shall give immediate written notice of the damage or destruction to Lessor,including a description of the damage and, as far as known to Lessee,the cause of the damage. ARTICLE 8. CONDEMNATION Total Condemnation §8.01. If during the term of this lease, or any extension or renewal of the lease, all of the leased premises should be taken for any public or quasi-public use under any governmental law, ordinance, or regulation, or by right of eminent domain, or should the premises be sold to the condemning authority under threat of condemnation, this lease shall terminate, effective as of the date of the taking of the premises by the condemning authority. Condemnation Award §8.02. Any condemnation award shall be shared between Lessor and Lessee with Lessee receiving that portion of the award allocated to the portion of the structure taken and Lessor Page 5 of 13 receiving that portion of the award allocated to the portion of the land taken. ARTICLE 9. INSPECTION BY LESSOR Lessor and its officers, agents, employees, and representatives shall have the right to enter into and upon any and all parts of the leased premises at all reasonable hours for purposes of inspection as Lessor may deem necessary (but without any obligation to perform any of these functions except as expressly provided in this lease). Lessee or Lessee's agent must be given the option of being present on the premises at all times that said premises are entered by Lessor for the reasons stated hereinabove. ARTICLE 10. MECHANIC'S LIEN Liens on the Leased Premises §10.01 Lessee will not permit any lien of any kind or character to be placed upon the leased premises or upon improvement on the premises. If any lien is filed on the leased premises or on improvements on the leased premises, Lessee will promptly pay all amounts necessary to remove the lien. If default in payment of the lien continues for twenty(20) days after written notice from Lessor to Lessee,Lessor may,at its option,pay the lien or any portion of it without inquiry as to its validity. Any amounts paid by Lessor to remove a lien caused to be filed against the premises or against improvements on the premises by Lessee,including expenses and interest,shall be due from Lessee to Lessor and shall be repaid to Lessor immediately on rendition of notice, together with interest at ten(10%)percent per annum until repaid. Payment and Performance Bonds on Construction Projects §10.02 Lessee shall require the contractor(s)chosen to construct any improvements,additions Page 6 of 13 or alterations which costs exceed$25,000 to furnish a performance and payment bond covering the faithful performance of the entire construction contract, and the payment of all obligations arising thereunder, in accordance with the provisions of Section 2253.021 Government Code. A copy of the bonds shall be provided to the Lessee prior to commencement of any contemplated work. ARTICLE 11. INSURANCE & INDEMNITY Insurance §11.01 Lessee agrees, at its own expense,to carry and maintain, and have in full force and effect throughout the Lease Term,public liability insurance to include contractual coverage with an insurance company or companies authorized to transact business in the State of Texas,for the benefit of Lessor and Lessee, and for the protection of all persons who may suffer injury while in, on or about the premises or from Lessee's activities and conduct of business in an amount no less than $500,00.00 per occurrence and$1,000,000.00 in the aggregate. Lessee agrees to have Lessor named as an additional insured under such policy and will provide Lessor with a certificate of insurance showing such coverage and providing thirty(30)days notice to City for cancellation,non-renewal or material change. Indemnity §11.02 Lessee hereby indemnifies and holds harmless the Lessor against any and all claims, obligations, costs,judgements and attorney's fees arising from or growing out of the operation and maintenance of the leased premises. Such indemnity specifically includes claims,lawsuits or causes of action and alleged negligent acts and omissions of the Lessor,its officers, agents and employees. Page 7 of 13 ARTICLE 12. ASSIGNMENT AND SUBLEASE Assignment and Subletting by Lessee Lessee shall have the right,but only with the prior written consent of Lessor, to assign this lease,and any interest in the lease,and to sublet the leased premises,or any part of them,or any right or privilege pertinent to the lease or the leased premises,provided each assignee assumes in writing all of Lessee's obligations under this lease and Lessee shall remain liable for each and every obligation under this lease. Lessor's consent under this subsection will not be arbitrarily or unreasonably withheld. ARTICLE 13. DEFAULT Lessee's Default §13.01. The following events shall be deemed to be events of default by Lessee under this lease: a. Lessee fails to comply with any terms,provisions or covenant of this lease and does not cure the failure within ninety(90) days after written notice of the failure to Lessee. b. Lessee makes an assignment for the benefit of creditors. C. Lessee deserts or vacates any substantial portion by removing all equipment and inventory from the premises for a period of sixty(60) or more days. Lessor's Remedies §13.02. Upon the occurrence of any event of default specified in §14.01, Lessor may terminate this lease, in which event Lessee shall immediately surrender the premises to Lessor,and if Lessee fails to do so, Lessor may, without prejudice to any other remedy that it may have for Page 8 of 13 possession or arrearage in rent,enter upon and take possession and expel or remove Lessee and any other person who may be occupying the premises or any part of them,by force if necessary,without being liable for prosecution or any claim of damages for such entrance and expulsion or removal. Lessor's Default §13.03. If Lessor defaults in the performance of any term, covenant, or condition required to be performed by it under this agreement, after not less than ninety (90) days notice to Lessor, Lessee may remedy such default by any necessary action and,in connection with such remedy,may pay expenses and employ counsel; all sums expended or obligations incurred by Lessee in connection with remedying Lessor's default shall be paid by Lessor to Lessee on demand and, on failure of such reimbursement,Lessee may,in addition to any other right or remedy that Lessee may have, deduct these costs and expenses from rent subsequently becoming due under this lease. Cumulative Remedies §13.04. Pursuit of any of remedies provided in this lease by either Lessor or Lessee shall not preclude pursuit of any of the other remedies provided in this lease. Pursuit of any remedy provided in this lease or by law by either party shall not constitute a forfeiture or waiver of any damages accruing to either party by reason of the violation of any of the terms, provisions, and covenants contained in this lease. Nor shall pursuant of any remedies provided in this lease by Lessor constitute a waiver or forfeiture of any rent due to Lessor under this lease. Waiver of Default §13.05. No waiver by either party of any default or violation or breach of any of the terms, provisions,and covenants contained in this lease shall be deemed or construed to constitute a waiver Page 9 of 13 of any other violation or breach of any of the terms, provisions, and covenants of the lease. Forbearance by either party to enforce one or more of the remedies provided in this lease or by law upon an event of default shall not be deemed or construed to constitute a waiver of such default. Lessor's acceptance of rent following an event of default under this lease shall not be construed as Lessor's waiver of the default. Surrender of Premises §13.06. No act or thing done by Lessor or its agents during the lease term shall be deemed an acceptance of a surrender of the premises,and no agreement to accept a surrender of the premises shall be valid unless the same is approved by the City Council of the city of Beaumont in writing and subscribed by Lessor. ARTICLE 14. MISCELLANEOUS Notices and Addresses §14.01 All notices to be given under this agreement shall be given by certified mail or registered mail, addressed to the proper party, at the following addresses: LESSOR: LESSEE: City of Beaumont Southeast Texas Family Resource Center,Inc. Attn: City Manager Attn: President 801 Main Street 710 Lincoln Beaumont, Texas 77701 Beaumont, Texas 77701 Either party may change the address to which notices are to be sent it by giving the other party notice of the new address in the manner provided on this section. Parties Bound §14.03. This agreement shall be binding upon,and inure to the benefit of,the parties to the Page 10 of 13 agreement and their respective heirs,executors,administrators,legal representatives,successors,and assigns when permitted by this agreement. Texas Law to Apply §14.04. This agreement shall be construed under, and in accordance with, the laws of the State of Texas, and all obligations of the parties created by this agreement are performable in Jefferson County, Texas. Legal Construction §14.05. In case any one or more of the provisions contained in this agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of the agreement, and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been included in the agreement. .Prior Agreements Superseded §14.06. This agreement constitutes the sole and only agreement of the parties to the agreement and supersedes any prior understanding or written or oral agreements between the parties respecting the subject matter of this agreement. Amendment §14.07. No amendment,modification, or alteration of the terms of this agreement shall be binding unless the same is in writing, dated subsequent to the date of this agreement, and duly executed by the parties to this agreement. Page 11 of 13 Rights and Remedies Cumulative §14.08. The rights and remedies provided by this lease agreement are cumulative, and the use of any one right or remedy by either party shall not preclude or waive its right to use any or all other remedies. These rights and remedies are given in addition to any other rights the parties may have by law, statute, ordinance, or otherwise. Attorneys' Fees and Costs §14.09. If,as a result of a breach of this agreement by either party,the other party employs an attorney or attorneys to enforce its rights under this lease,then the breaching or defaulting party agrees to pay the other party the reasonable attorneys' fees and costs incurred to enforce the lease. Force Majeure §14.10. Neither Lessor nor Lessee shall be required to perform any term, condition, or covenant in this lease so long as such performance is delayed or prevented by FORCE MAJEURE, which means acts of God, strikes, lockouts, material or labor restrictions by any governmental authority,civil riot,floods,and any other cause not reasonably within the control of Lessor or Lessee and which by the exercise of due diligence Lessor or Lessee is unable,wholly or in part,to prevent or overcome. Time of Essence §14.11. Time is of the essence of this agreement. Page 12 of 13 The undersigned Lessor and Lessee execute this agreement on the day of ' 2002. LESSOR: CITY OF BEAUMONT By: Kyle Hayes, City Manager LESSEE: SOUTHEAST TEXAS FAMILY RESOURCE CENTER,INC. By: Barbara Barron, Its President Page 13 of 13 3 August 13,2002 Council consider approval of an annual contract for Security Guard and Event Staff services City of Beaumont 'm K•r• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: August 13, 2002 AGENDA MEMO DATE: August 8, 2002 REQUESTED ACTION: Council consideration of the award of an annual contract for Security Guard and Event Staff services. RECOMMENDATION Administration recommends the award of an annual contract for security guard and event staff services for the Convention Facilities Division to Lofton Staffing and Security Services of Beaumont, Texas. BACKGROUND Temporary staffing services are required by the Convention Facilities Division for special events held at various locations including the Civic Center, Julie Rogers Theatre, and the Fair Park Facilities. These temporary staff members include security guards, ushers, ticket takers, and temporary staff supervisors that aid in equipment and property security as well as citizens' safety and enjoyment of approximately 193 special events held annually. Each event has a unique set of staffing requirements. Factors including the location and type of event being held,the size of the expected crowd,and the event promoters's specific needs dictate the number of temporary staff positions to be filled as well as the number of hours to be worked at each event. Event promoters are responsible for all costs associated with temporary staffing. Bids were solicited from seventeen (17) staffing and security companies. Three (3) companies responded with bids indicating the hourly rate charges for typical staff positions. In order to analyze the bids received,the quoted hourly rates were applied to a sampling oftwenty-four(24)actual event staffing bills that were issued to event promoters during the past fiscal year. These twenty-four(24) events were held at a variety of facilities including the Civic Center,Julie Rogers Theatre,the Harvest Club,and the Fair Park Coliseum. They represent approximately 12%of the total number of special events held each year. The result of the bid analysis is as follows: Security Guard and Special Event Staffing Contract August 8,2002 Page 2 TEMPORARY STAFF DELTA SECURITY LOFTON TRANS-TEX POSITION PORT ARTHUR, STAFFING SECURITY TX BEAUMONT TX BEAUMONT TX Guard Supervisor $ 8.50 /hour $14.85 /hour $19.50 /hour Ticket Supervisor $ 7.00 /hour $13.20 /hour $18.00 /hour Ticket Taker $10.00 /hour $11.55 /hour $17.50/hour Usher Supervisor $ 7.00 /hour $13.20 /hour $18.00 /hour Usher $11.00/hour $11.55 /hour $17.50/hour Door Guard $16.00/hour $14.85 /hour $18.50/hour T-S Guard $ 8.00 /hour $14.85 /hour $18.50 /hour Cost for 24 Sample Events: $16,244.38 $16,921.04 $23,172.OL_jl The apparent low bidder is Delta Security of Port Arthur,Texas. This company has held the staffing contract for the past several years and due to past performance,Administration does not recommend the new contract be awarded to Delta Security. Service issues such as late arrivals, failure to arrive at all,failure to follow instructions,unkempt and ill-fitting uniforms,and rude or unfriendly staffhave been addressed repeatedly with the company. There has been no apparent improvement of service or correction of these issues. The staff that has been provided has not been supervised or managed appropriately and has provided little value to event promoters who pay for this service. Complaints have been received regularly from event promoters about the quality of temporary staffing services being provided by Delta Security. The second low bid was received from Lofton Staffing and Security Services. The Beaumont office of Lofton Staffing and Security Services is a wholly owned division of The Lofton Corporation headquartered in Baton Rouge,Louisiana. The Lofton Corporation has provided temporary staffing services for over twenty-five (25) years in the southern Louisiana and Texas areas. Lofton's references were contacted and the company is reported to be a service oriented company whose first priority is to meet the needs of the client. Temporary staff are said to be qualified and managed appropriately. The references further reported that quick corrective measures were taken when needed to meet a client's needs. In an attempt to provide a better service and value to event promoters, Administration recommends the contract be awarded to Lofton Staffing and Security Services. Last year's contracted prices with Delta Security were: Security Guard and Special Event Staffing Contract August 8,2002 Page 3 TEMPORARY STAFF POSITION HOURLY RATE Guard Supervisor $8.50 Ticket Supervisor $6.75 Ticket Taker $10.25 Usher Supervisor $6.75 Usher $13.00 Door Guard $17.50 T-Shirt Guard $10.40 The total amount paid to Delta Security since the beginning of this fiscal year is $101,772. BUDGETARY IMPACT The cost of security guard and event staff services are reimbursed by event promoters. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Central Services Director. RECOMMENDED MOTION Approve/Deny the award of an annual contract for security guard and event staff services for the Convention Facilities Division to Lofton Staffing and Security Services of Beaumont,Texas for the hourly fees stated. 4 August 13, 2002 Council receive the FY 2003 Proposed Budget and schedule a public hearing City of Beaumont •� Council Agenda Item R g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Andrea S. Deaton, Budget Officer MEETING DATE: August 13, 2002 AGENDA MEMO DATE: August 9, 2002 REQUESTED ACTION: Receive the FY 2003 Proposed Budget and schedule a public hearing. RECOMMENDATION It is recommended that Council schedule a public hearing on September 3, 2002 to review the FY 2003 Proposed Budget. BACKGROUND Article VI, Section 2 of the City Charter requires that the proposed budget be submitted to the Council at least 45 days prior to the beginning of the new fiscal year. In addition, Section 4 requires Council to schedule a public hearing on the FY 2003 Proposed Budget and authorize the City Clerk to publish the notice of the public hearing. BUDGETARY IMPACT The detail budget information for all funds will be submitted to Council at the August 13, 2002 meeting. PREVIOUS ACTION None. SUBSEQUENT ACTION A public hearing will be held on the date Council schedules. If the appropriations increase, another public hearing must be held. The target date for adoption of the Budget is September 17, 2002. However, it must be adopted no later than September 27, 2002. RECOMMENDED BY: City Manager RECOMMENDED MOTION: Approve/Deny scheduling a hearing on the FY 2003 proposed Budget for September 3, 2002. 5 August 13,2002 Council consider scheduling a public hearing on the FY 2003 Capital Improvement Program(CIP) . f City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Andrea S. Deaton, Budget Officer MEETING DATE: August 13, 2002 AGENDA MEMO DATE: August 9, 2002 REQUESTED ACTION: Schedule a public hearing on the FY 2003 Capital Improvement Program (CIP). RECOMMENDATION It is recommended that Council schedule a public hearing on September 3, 2002 to review the FY 2003 Capital Improvement Program. BACKGROUND The FY 2003 Capital Improvement Program was originally submitted to Council on May 14, 2002. Article VI, Section 20 of the City Charter requires Council to schedule a public hearing on the FY 2003 proposed CIP and authorize the City Clerk to publish the notice of the public hearing. BUDGETARY IMPACT The financial impact of the FY 2003 Capital Improvement Program will be presented to Council at the August 13, 2002 meeting. PREVIOUS ACTION In accordance with Article VI, Section 19 of the City Charter, the FY 2003 proposed Capital Improvement Program was submitted to Council May 14, 2002. SUBSEQUENT ACTION A public hearing will be held on the date Council schedules. The target date for adoption of the CIP is September 17, 2002. However, it must be adopted no later than September 27, 2002. RECOMMENDED BY: City Manager RECOMMENDED MOTION: Approve/Deny scheduling a public hearing on the FY 2003 Capital Improvement Program for September 3, 2002. 6 August 13, 2002 Council consider establishing the proposed 2002 tax rate, take a record vote and schedule a public hearing City of Beaumont •� Council Agenda Item O g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Andrea S. Deaton, Budget Officer MEETING DATE: August 13, 2002 AGENDA MEMO DATE: August 9, 2002 REQUESTED ACTION: Establish the proposed 2002 tax rate,take a record vote and schedule a public hearing. RECOMMENDATION It is recommended that Council establish a tax rate required to support the City Managers proposed budget. In accordance with Chapter 26 of the Property Tax Code if the proposed rate exceeds the lower of the rollback rate ($0.6884) or 103 percent of effective tax rate ($0.6573), the City Council must take a record vote to place the proposal to adopt the rate on the agenda of a future meeting. If the motion passes, a public hearing must be scheduled. It is recommended that the public hearing be held on September 3, 2002. BACKGROUND Chapter 26 of the Property Tax Code requires taxing units to comply with truth-in-taxation laws in adopting their tax rate. BUDGETARY IMPACT The detail budget information for all funds, including proposed property tax revenues, will be submitted to Council at the August 13, 2002 meeting. PREVIOUS ACTION None. SUBSEQUENT ACTION A public hearing will be held if scheduled by Council. The target date for adoption of the tax rate is September 17, 2002. However, it must be adopted no later than September 30, 2002. RECOMMENDED BY: City Manager RECOMMENDED MOTION: Establish the proposed 2002 tax rate, take a record vote and schedule a public hearing. 54197 (Rev."I/n Notice of Public Hearing on Tax Increase The will hold a public hearing on a proposal to increase total tax revenues from properties on the tax roll in the preceding year by percent.Your individual taxes may increase at a greater or lesser rate, or even decrease,depending on the change in the taxable value of your property in relation to the change in taxable value of all other property and the tax rate that is adopted. The public hearing will be held on at FOR the proposal: AGAINST the proposal: PRESENT and not voting: VOTE RECORDED HERE ABSENT: The following table compares taxes on an average home in this taxing unit last year to taxes proposed on the average home this year. Again, your individual taxes may be higher or lower, depending on the taxable value of your property. Last Year This Year Average residence homestead value $ $ General exemptions available (amount available on the average homestead, not including senior citizen's or disabled person's exemptions) $ $ Average taxable value $ $ Tax rate Tax $ $ Underthis proposal,taxes on the average homestead would by S or percent compared with last year's taxes. Comparing tax rates without adjusting for changes in property value,the tax rate would by $ per $100 of taxable value or percent compared to last year's tax rate.These tax rate figures are not adjusted for changes in the taxable value of property. Criminal Justice Mandate(for counties): The County Auditor certifies that County has spent $ in the previous 12 months beginning for the maintenance and operations cost of keeping inmates sentenced to the Texas Department of Criminal Justice. County Sheriff has provided information on these costs,minus the state revenues received for reimbursement of such costs. Enhanced Indigent Health Care Expenditures(use if applicable): The spent $ from to on enhanced indigent health care at the increased minimum eligibility standards, less the amount of state assistance. For the current tax year, the amount of increase above last year's enhanced indigent health care expenditures is �r City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 13, 2002 1:00 P.M. CONSENT AGENDA Approval of minutes * Confirmation of committee appointments A) Approve the extension of a contract with Chandler, Brooks & Donahoe, Inc. related to a tourism assessment study B) Accept maintenance of the street, storm sewer, water and sanitary sewer improvements in West Oaks Subdivision, Phase II and West Oaks Townhomes, Phase II A Cit y of Beaumont � c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Debbie Borel, Executive Director, Convention&Visitors Bureau MEETING DATE: August 13, 2002 AGENDA MEMO DATE: August 6, 2002 REQUESTED ACTION: Council consider a request to extend the contract period related to the tourism assessment study being conducted for the Beaumont Convention&Visitors Bureau by Chandler,Brooks&Donahoe, Inc. RECOMMENDATION The Administration recommends approval of a resolution extending the contract period from August 15, 2002 to no later than September 30, 2002 to allow additional time to gather and compile information for the tourism study. BACKGROUND The City Council approved a resolution on May 21, 2002 to enter into a contract with Chandler, Brooks & Donahoe, Inc. The initial contract stated that all work should be completed by August 15,2002 unless both parties agree in writing to an extension. Debbie Borel, Executive Director of the Beaumont Convention&Visitors Bureau and Roger Brooks are in agreement to extending the contract period. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and the CVB Executive Director. RECOMMENDED MOTION Approve/Deny a resolution to extend the contract period related to the tourism assessment study being conducted by Chandler, Brooks & Donahoe, Inc. for the Beaumont Convention& Visitors Bureau. CHANDLER,BROOKS &DONAHOE,INC. Evcrgrcen playa Suite 101 August 5, 2002 711 Capim.Wav South Olympia,Ik'ashing;on 95501 Debbie Borel Beaumont Convention & Visitors Bureau 360.7154.7920 PO Box 3827 Fax:360.754.7622 Beaumont,TX 77704 theteamC,vchandler-brooks.co n RE: Tourism Marketing Plan extension Resort&Tourism Development Economic Development Senices Dear Debbie: Commercial Real Estate vtarketing„4dvertisina Thank you for using our services to develop a Tourism Development& &public Relations Marketing Program for the City of Beaumont. Our contract expires mid- August and we'd like to extend the contract to September 30,2002. This will allow us to present the findings and recommendations to the City at a public meeting the week of September 23rd, giving you and staff time to review the draft report, and also gives us time to gather additional information. Thank you. in , oger Brooks Presid nt B Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: August 13, 2002 AGENDA MEMO DATE: August 2, 2002 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in West Oaks Subdivision, Phase II and West Oaks Townhomes, Phase II. RECOMMENDATION Administration recommends approval of South Oaks Drive from existing South Oaks Drive approximately 305 feet south to and including the cul-de-sac, Harbor Oaks Drive from existing Harbor Oaks Drive approximately 335 feet south to proposed Oak Brook Drive, and Oak Brook Drive from proposed South Oaks Drive approximately 370 feet west to proposed Harbor Oaks Drive. Also, recommended for approval are the Water and Sanitary Sewer Improvements for Lots 7-18 and Townhome Lots 15 - 44. BACKGROUND The aforementioned improvements in the subdivision passed final inspection from all entities involved on August 2, 2002. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny the resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in West Oaks Subdivision, Phase II and West Oaks Townhomes, Phase II. 2 DISHMAN eGLAW S VELLD iGTOi a< YS Pnrk j= CHIVAS - a.ow lrjkmv vbr,Es WESTGA S GLLOH SiOE VER 70� �• COLLIER � � a v� Vestbroo SUBJECT High Scnoa ® ,,HM L9XDjG ON HALLIDAY CALDER P lam CC JACICSaI b W TZMAN w RR V RSHAM W BROINi wEtbm'L � � BEAUNONT F MUNICIPAL a -' AIRPORT Am DpTY FOIEST PPAAW � MAPES F a SP 7 W LAURA BRI F O � WEST OAKS SUBDIVISION, PHASE II AND WEST OAKS TOWNHOMES, PHASE II