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PACKET APR 02 2002
V~ �A K, City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 2, 2002 1:30 P.M. AGENDA OPENING • Invocation Pledge Roll Call • Presentations and Recognition • Public Comment: Persons may speak on scheduled agenda items 3-5 • Consent Agenda GENERAL BUSINESS 1. Consider a request for a specific use permit for the renting and leasing of heavy construction equipment with the associated storage, repair and maintenance of said equipment at the rear of 1680 W. Florida 2. Consider a request for a zone change from RM-H (Residential Multiple Family Dwelling-Highest Density) to GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District and a specific use permit to allow a towing office and vehicle storage facility at 1575 S. Major 3. Consider a request for approval of an agreement between the City of Beaumont and Jefferson County as to the regulation of subdivisions in the Extraterritorial Jurisdiction (ETJ) 4. Consider authorizing the City Manager to sign an agreement with Firefighters' Local 399 to amend Article XI of the Firefighters' Labor Agreement relating to sick leave 5. Consider approving a resolution supporting the Southeast Texas Regional Airport Small Community Air Service Development Pilot Program 6. Consider conducting a workshop to review the 2002 Public Services/Public Facilities and Improvements Applications along with Administration and CDAC recommendations, and make allocations for the Public Services line item of the 2002 Action Plan, thereby adopting the Final 2002 Action Plan of the Consolidated Block Grant Program COMMENTS • Councilmembers comment on various matters • City Manager's Report - 2001/2002 Broadway Theatrical Series; 2002-2011 Long- Range Financial Forecast; 2001 PAFR; 2002 Budget Summit • Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Rates of Entergy/Gulf States, Inc. Vaughn Stephen Ayres, Jr. v. City of Beaumont, et al City of Beaumont v. Ralph D. Hodges, Jr. * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Clerk Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 April 2,2002 Council consider approving a request for a specific use permit for the renting and leasing of heavy construction equipment with the associated storage,repair and maintenance of said equipment at the rear of 1680 W. Florida Cit y of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 19, 2002 REQUESTED ACTION: Council consider a request for a specific use permit for the renting and leasing of heavy construction equipment with the associated storage,repair and maintenance of said equipment at the rear of 1680 W. Florida. RECOMMENDATION The Administration recommends approval of the specific use permit for the renting and leasing of heavy construction equipment with the associated storage,repair and maintenance of said equipment at the rear of 1680 W.Florida,subject to the supports of the owner identification sign being set back 10' from the property line. BACKGROUND Todd Barnes, the owner, wishes to build and operate a repair and maintenance shop with secured parking for dump trucks and earth moving equipment on a one acre tract of land north of West Florida Avenue. Mr. Barnes is in the construction and dump truck business. He supplies trucks to his own jobs as well as to other contractors. The property will be used as a fenced and secured parking facility for his trucks when they are not in service. He will also perform maintenance on his equipment in the proposed building. The maintenance and parking area will be enclosed by an 8'tall wood screening fence. No business activity is shown for the north 200 feet of the subject property. BUDGETARY IMPACT None. PREVIOUS ACTION At a joint Public Hearing with City Council held March 18, 2002,the Planning Commission voted 5-0 to approve a specific use permit for the renting and leasing of heavy construction equipment with the associated storage, repair and maintenance of said equipment at the rear of 1680 W. Florida as requested in File 1608-P, subject to the supports of the owner identification sign being set back 10' from the property line,no storage of vehicles or equipment on the north 200'of the property and with a modification to the screening and landscaping requirements along the north property line. At the March 26,2002 City Council meeting,the deletion of the north 200 feet from the application was discussed. The Planning Manager called the applicant concerning this matter and he was agreeable to deleting the north 200 feet from the application. SUBSEQUENT ACTION None. RECOMMENDED BY Planning Commission,City Manager,Executive Assistant to City Manager/Economic Development Director and the Planning Manager. RECOMMENDED MOTION Approve/Deny a request for a specific use permit for the renting and leasing of heavy construction equipment with the associated storage,repair and maintenance of said equipment at the rear of 1680 W. Florida, subject to the supports of the owner identification sign being set back 10' from the property line. To:Planning Division and City Council From: Todd Barnes(Barnes Trucking and Equipment) I am in the construction and dump truck business.I supply Trucking to my jobs as well as other contractors. The proposed site will be used as a fenced and secured parking facility for my trucks when they are not in service. Most of the equipment used F E S Z L 1i;1 for the construction and dirt work will be rental equipment.Between jobs,this facilty will be used to park the equipment and be used to do maintenance. The proposed building will be used for a dry and secured storage and maintenance facility. It will house all tools and equipment necessary to perform maintenance and repairs on the equipment described to keep everthing working properly and safely. I thank you for your time and cooperation. Todd Barnes Can 7c .1 /o449&1244e,o February 25., 2002 To: Planning Division and City Council From: Todd Barnes The specific use of my property will be compatible with and not injurous to the use and enjoyment of other property,nor will it significantly deminish or impair property values within the immediate vicinity. The specificate use will not impede the normal and orderly development and improvement of surrounding property. Adequate utilities, access roads,drainage and other necessary supporting facilities have been or will be provided. The design,location and arrangement of all driveways and parking spaces will provide for the safe and convenient movement of vehicular and pedestrian traffic without affecting the general public or adjacent development. Adequate prevention measures will be taken to prevent or control offensive odor,fumes, dust, noise and vibration. Directional lighting will be provided so as not to disturb or adversely affect neighboring properties. There will be sufficient landscaping and screen to insure harmony and compatibility with adjuncent property. The proposed use is in accordance with the comprehensive plan. �..JL��12,Qj4 Todd Barnes _ FEB 2R ��;; ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW THE RENTING AND LEASING OF HEAVY CONSTRUCTION EQUIPMENT WITH THE ASSOCIATED STORAGE, REPAIR AND MAINTENANCE OF SAID EQUIPMENT IN A GC-MD (GENERAL COMMERCIAL- MULTIPLE FAMILY DWELLING) DISTRICT LOCATED AT THE REAR OF 1680 W. FLORIDA IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, the City Council for the City of Beaumont desires to issue a specific use permit to Todd Barnes for the renting and leasing of heavy construction equipment with the associated storage, repair and maintenance of said equipment in a GC-MD (General Commercial-Multiple Family Dwelling) District located at the rear of 1680 W. Florida, being the south 402.91 feet of Lot 4, Block 15, Annie T. Warren Addition, City of Beaumont, Jefferson County, Texas, containing 0.593 acres, more or less, as shown on Exhibit "A" attached hereto; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit is in the best interest of the City of Beaumont and its citizens, subject to the hereinafter described conditions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That a specific use permit to allow the renting and leasing of heavy construction equipment with the associated storage, repair and maintenance of said equipment at the rear of 1680 W. Florida described above and as shown on Exhibit "K attached hereto, is hereby granted to Todd Barnes, his legal representatives, successors and assigns, subject to the following condition: • Supports of the owner identification sign being setback 10' from the property line. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property hereinabove described shall be in all other respects subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 2nd day of April, 2002. - Mayor - FILE 1608-P: Request for a specific use permit for the renting and leasing of heavy NORTH construction equipment with the associated storage, repair and maintenance of said A equipment. Location: 1680 W. Florida (rear) SCALE u� Applicant: James Todd Barnes V=200' r'a 4 � r h I /• II 1 . I 'I i . � �D O Y� RM H' MMD SUBJ T AN 10 xo stat�o t . WEST FLORIDA Al T 1LOR/OA AYl VMS H� '4001N`14 oR EXHIBIT "A" PROPERTY ME NOOM07•W -rnr ` PROPS 9 T v LINE / 702 00 N 0007 06"E {$pppp� L.2-. —--®y. V� O i.., 7900' y S 60;21 Riv LINE SV!aJl $ Qg 1O:91'501100'0/•E L a �I a m n v z *Approval subject to the supports of the N -U owner identification sign being set back M Z 10' from the property line. x 00 00 2 April 2,2002 Council consider approving a request for a zone change from RM-H (Residential Multiple Family Dwelling-Highest Density)to GC-MD-2(General Commercial-Multiple Family Dwelling-2)District and a specific use permit to allow a towing office and vehicle storage facility at 1575 S. Major V~ City of Beaumont � c Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 19, 2002 REQUESTED ACTION: Council consider a request for a zone change from RM-H (Residential Multiple Family Dwelling-Highest Density) to GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District and a specific use permit to allow a towing office and vehicle storage facility at 1575 S. Major. RECOMMENDATION The Planning Manager recommended approval of the zone change and the specific use permit subject to the sign on the front fence being relocated so that the sign support is at least 10' from the property line and with a modification to the landscaping requirements along the east property line. At the Public Hearing, a number of residents spoke of their concern about the vehicle storage facility. They were concerned about environmental problems, rodents, noise and property values. Based upon those objections, the Administration recommends approval of the zone change from RM-H(Residential Multiple Family Dwelling-Highest Density)to GC-MD-2(General Commercial- Multiple Family Dwelling-2) District but recommends denial of the specific use permit for the towing office and vehicle storage facility. BACKGROUND Landry Rountree,owner of Landry's Towing,wishes to locate his business at 1575 S.Major Drive. The business will consist of an office and vehicle storage facility. The office will be used for administrative, dispatching, processing stored vehicles and 24 hour on site security. The storage facility will be screened, surfaced and lighted to meet TxDOT and City of Beaumont regulations. Mr. Rountree states that the storage facility will be used to store vehicles impounded by the City of Beaumont and Lamar University police departments, Texas Department of Public Safety and Jefferson County Sheriff's Office (wrecks, stolen, custody arrest and abandoned vehicles, etc.). The property to the south is being developed as a mini-warehousing facility. To the north are commercial uses. The property will be totally fenced. The front third of the property will be surrounded by an 8 foot tall chain link fence. The rear two-thirds of the property will be screened by an 8 foot tall metal screening fence. The site plan shows a 4' x 8' owner identification sign attached to the front fence. The Zoning Ordinance requires that a detached sign be set back at 10' from a property line. BUDGETARY IMPACT None. PREVIOUS ACTION At a joint Public Hearing with City Council held March 18, 2002, the Planning Commission voted 5-0 to deny a zone change from RM-H to GC-MD-2 District and a specific use permit to allow a towing office and vehicle storage facility at 1575 S. Major as requested in File 1606-Z/P. SUBSEQUENT ACTION None. RECOMMENDED BY Planning Commission, City Manager and the Executive Assistant to City Manager/Economic Development Director. RECOMMENDED MOTION Approve/Deny a request for a zone change from RM-H to GC-MD-2 District and a specific use permit to allow a towing office and vehicle storage facility at 1575 S. Major subject to the sign on the front fence being relocated so that the sign support is at least 10' from the property line and with a modification to the landscaping requirements along the east property line. FILE 1606-ZIP: Request for a zone change from RM-H (Residential Multiple Family NORTH _ Dwelling - High Density) to GC-MD-2 (General Commercial-Multiple Family A Dwelling -2) District with a specific use permit to allow towing office and vehicle storage area. SCALE Location: 1575 S. Major 1^=200' _ Applicant: Larry Rountree qn ,•a Ar As LO ' GC— MD R to ir ... ... • 0 T1D T117, , 3 v r IL t VIV I i RMmM IN . i L 0 w JW R S- Zrr ' ly Ic 1FRAI/£R I OR �I60,9 ,,I Q O J0 ' FRAZIER DR. i EXHIBIT «A» Ito to to ��v ''t7 x yyK9 -la e ` $ ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 30 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING-HIGHEST DENSITY) TO GC-MD-2 (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING-2) DISTRICT FOR PROPERTY LOCATED AT 1575 S. MAJOR, BEAUMONT, JEFFERSON COUNTY, TEXAS PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 30 of the Code of Ordinances of Beaumont, Texas, and in particular the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of Beaumont, referred to in Section 30-513 thereof, is hereby amended by changing the zoning of property presently zoned as RM-H(Residential Multiple Family Dwelling-Highest Density)to GC-MD-2(General Commercial-Multiple Family Dwelling-2)District for property located at 1575 S. Major Road, being Lot 11, Block A, Mayfair Addition, City of Beaumont, Jefferson County, Texas, containing 0.71 acres, more or less, as described on Exhibit"A", and the official zoning map of the City of Beaumont is hereby amended to reflect such changes. Section 2. That, in all other respects, the use of the property hereinabove described shall be subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end, the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished, as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont on this the 2nd day of April, 2002. - Mayor - ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A TOWING OFFICE AND VEHICLE STORAGE FACILITY IN A GC-MD-2 (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING-2) DISTRICT LOCATED AT 1575 S. MAJOR IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, the City Council for the City of Beaumont desires to issue a specific use permit to Larry Rountree to allow a towing office and vehicle storage facility in a GC- MD-2 (General Commercial-Multiple Family Dwelling-2) District located at 1575 S. Major, being Lot 11, Block A. Mayfair Addition, City of Beaumont, Jefferson County, Texas, containing 0.71 acres, more or less, as shown on Exhibit "A" attached hereto; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit is in the best interest of the City of Beaumont and its citizens, subject to the hereinafter described conditions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That a specific use permit to allow a towing office and vehicle storage facility in a GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District located at 1575 S. Major described above and as shown on Exhibit"A" attached hereto, is hereby granted to Larry Rountree, his legal representatives, successors and assigns, subject to the following conditions: • The sign on the front fence being relocated so that the sign support is at least 10' from the property line. • Modification to the landscaping requirements along the east property line as shown on Exhibit "B". Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit"B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property hereinabove described shall be in all other respects subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 2nd day of April, 2002. - Mayor - FILE 1606-VP: Request for a zone change from RM-H (Residential Multiple Family NORTH _ Dwelling-High Density) to GC-MD-2 (General Commercial-Multiple Family - ' Dwelling-2) District with a specific use permit to allow towing office and vehicle - storage area. SCALE Location: 1575 S. Major 1"=200' Applicant: Larry Rountree _• 4n LO ' G C M ::ER: ^r - • 3 Va C F AP KM RMM M 4S� Ar t 1 1 a. 0 w JW r� ` r'1 ' ° • � I� art R S-- ,t �o FRQI!£R I OR rex FRAZIER DR. $ y�°; �� •• a `\ x $ire iw n $ EXHIBIT "Alp ` $ $ Aeopgary L ;p► $,.rake ,aA:.c , /DO'x 207' . GRASS AaCA., yr'x/s• _ - 1 _ Q C./.P.G.o.�NEvRO�✓ PlPEGl�vE i ` R/CNt-OF- WAY 12044AV4 d4rE 1 STo2y , , ® oCFIc6 Bu�cD��c� 32x/2x/0.5 N _ ® PoRGNE, 32 x d� _ Baer © DOOR, 3'w#ac F'Q•w!T Peam, CNTR of F4-Jr WALL OZ NM/D)eAP Add"!S DontZ, '/;W,S,6 .Cd VA,4D/eAP SwiA14 CArg, V bv"pe .O AA PA R&C IN ' / S SPeed� /O wiod -_ 8) 9AAID/eAP SPAC4F W IP6, O --• 1� 66 ,C ya0AJz Ffi✓c6, Nt' u�j iY?rlvC '! I G WOOD&J zf.IGE, NT i /� q�.s gee- 8 _ — d) GSU. UficlTY Por.E s. , � � Preruvt B)Swe SZ f i[ew� PoC_c L'CWKB �h M�L S/GNJ g x v�MAIGMW e.¢✓e/t, 4 14 tS 8 ® VR1v6WAy 20 I8 Q.cJ? %,AsL= % I T L/f.lZ1SC 4 rpm,NG -SNA G r,b � O .©a'�_RcrC�-a-rrcat13� � SWGiuMjr (6�) I 3 Q 2- Iaivw recu¢iry U4K71 � IS z yocw 96�cu,any 6awr i 3 3772IU(i MElxc �.✓� �/T �1/Q.Bw/pAd ! I7 DQa�✓i.v � � � 2 y ,� B r G PR�PrcQaD ay ' - t? * Approval subject to the sign on the front fence t- being relocated so that the sign support is at least _�y' 10'from the property line and with a modification — to the landscaping requirements along the east property line. S O UT N M r rO R EXHIBIT "B" 3 April 2,2002 Council consider approving a request for approval of an agreement between the City of Beaumont and Jefferson County as to the regulation of subdivisions in the Extraterritorial Jurisdiction (ETJ) City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 19, 2002 REQUESTED ACTION: Council consider a request for approval of an agreement between the City of Beaumont and Jefferson County as to the regulation of subdivisions in the Extraterritorial Jurisdiction(ETJ). RECOMMENDATION The Administration recommends approval of the agreement between the City of Beaumont and Jefferson County as to the regulation of subdivisions in the Extraterritorial Jurisdiction. BACKGROUND The State of Texas Legislature enacted a law, effective September 1, 2001, that requires that all municipalities and counties enter into a written agreement that governs the governmental entity authorized to regulate subdivision plats and approve related permits in the extraterritorial jurisdiction. The municipality and county shall enter into this written agreement on or before April 1, 2002. Because subdivisions within the City's ETJ are subject to annexation,the City wants to have control over how these subdivisions are developed. The City and County have different development standards. The City does not want to annex a subdivision that has not been developed to its standards. This agreement will give the City of Beaumont the authority to enforce its subdivision regulations, including right-of-way requirements, road construction standards,drainage requirements and bond requirements. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager,Executive Assistant to City Manager/Economic Development Director,Public Works Director and the Planning Manager. RECOMMENDED MOTION Approve/Deny an agreement with Jefferson County as to the regulation of subdivisions in the Extraterritorial Jurisdiction. 4 April 2, 2002 Council consider authorizing the City Manager to sign an agreement with Firefighters' Local 399 to amend Article XI of the Firefighters' Labor Agreement relating to sick leave Qrf City of Beaumont Council Agenda Item A g TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Michel G. Bertrand, Fire Chief MEETING DATE: April 02, 2002 AGENDA MEMO DATE: March 27, 2002 REQUESTED ACTION: Council consider approval, authorizing the City Manager to sign an agreement with Firefighter's Local 399 to amend Article XI of the Firefighter's Labor Agreement to read as follows: "XI. SICK LEAVE "Section 1. The accumulation and payment of sick leave shall be in accordance with Section 143.045 of the Local Government Code with the addition that sick leave may be used for any bonafide illness of a member of the Union employee's immediate family living in the same household. "Section 2. Family and Medical Leave Act. The Family and Medical Leave policy set out in the City of Beaumont Policies and Procedures Manual shall apply to the employees in the Fire Department." RECOMMENDATION Recommend approval. BACKGROUND Currently,Article XI of the Firefighter's Labor Agreement limits the use of sick leave to care for a sick family member to four days or two shifts. The Family Medical Leave Act(FMLA),as applied to firefighters,does not go into effect until all sick leave has been expended. This,in effect,extends the time that job protection under FMLA is afforded to a firefighter for personal illness. Fora sick family member of a firefighter, no allowances are made for paid leave under FMLA with the exception of personal leave and vacation. Both of these factors create an inconsistency in application of FMLA for firefighters versus police and other City employees. Additionally, this situation has created a hardship on personnel covered by the Labor Agreement when the needs of family members arise as outlined under FMLA. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Fire Chief. RECOMMENDED MOTION Motion to approve amending Article XI of the Firefighter's Labor Agreement as requested. AMENDMENT TO LABOR AGREEMENT The City of Beaumont, a municipal corporation of the State of Texas, and Beaumont Fire Fighters Local 399 hereby agree to amend their Labor Agreement for the period October 1, 1997, through September 30, 2001, which is still in effect under an evergreen clause, to amend Article XI concerning sick leave to read as follows: "XI. SICK LEAVE "Section 1. The accumulation and payment of sick leave shall be in accordance with Section 143.045 of the Local Government Code with the addition that sick leave may be used for any bonafide illness of a member of the Union employee's immediate family living in the same household. "Section 2. Family and Medical Leave Act. The Family and Medical Leave policy set out in the City of Beaumont Policies and Procedures Manual shall apply to the employees in the Fire Department." EXECUTED this day of , 2002. CITY OF BEAUMONT By: Stephen J. Bonczek City Manager LOCAL 399, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS By: Mich el Minton President GARMWTIREDEPTILBR AGRMT AMD 5 April 2, 2002 Council consider approving a resolution supporting the Southeast Texas Regional Airport Small Community Air Service Development Pilot Program .l .. molar City of Beaumont � I& Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kyle Hayes, Economic Development Director MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 26, 2002 REQUESTED ACTION: Consider approving a resolution supporting the Southeast Texas Regional Airport Small Community Air Service Development Pilot Program. RECOMMENDATION The Administration recommends approving the resolution supporting the Southeast Texas Regional Airport Small Community Air Service Development Pilot Program. BACKGROUND American Airlines will no longer provide air service out of the Southeast Texas Regional Airport effective in early April 2002. Jefferson County is trying to get a federal grant to help encourage jet service and/or get another airline to provide service at the Southeast Texas Regional Airport. Jefferson County,area Chambers of Commerce and governmental entities in southeast Texas will pass resolutions in support of improving air service to the Airport. A copy of the resolution is attached for your review. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Economic Development Director. RECOMMENDED MOTION Approve/Deny a resolution supporting the Southeast Texas Regional Airport Small Community Air Service Development Pilot Program. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the City of Beaumont understands that improving air service to the Southeast Texas Regional Airport will provide increased industrial and trade development, creating further job opportunities and improving the economic vitality of the areas in and around the Southeast Texas Regional Airport; and, WHEREAS, the Southeast Texas Regional Airport is located at the hub of several multi-modal transportation byways including highway, rail and water; and, WHEREAS, many Southeast Texans are forced through the lack of air service to hub facilities and high ticket prices to utilize airports as far as two hours away from their homes and work places; and, WHEREAS, the current air service dilemma facing the Southeast Texas Regional Airport will give area businesses and residents significantly reduced service at increased prices; and, WHEREAS,the Southeast Texas Regional Airport has the ability to serve a regional population base of 500,000, and already has recorded a yearly passenger enplanement figure of 100,000 passengers; and, WHEREAS, the Southeast Texas Regional Airport boasts the ability to service up to six carriers immediately at its 45,000 square foot commercial; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City of Beaumont supports Jefferson County and the Southeast Texas Regional Airport's efforts to garner support and funding through the federal government's "Small Community Air Service Development Pilot Program" to attempt to attract and maintain air service to surrounding communities. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 2nd day of April, 2002. - Mayor - 6 April 2, 2002 Council consider conducting a workshop to review the 2002 Public Services/Public Facilities and Improvements Applications along with Administration and CDAC recommendations, and make allocations for the Public Services line item of the 2002 Action Plan,thereby adopting the Final 2002 Action Plan of the Consolidated Block Grant Program 11707j, City of Beaumont qw_ f Council Agenda Item MR-. TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Janett Blunt, Interim Grants Administrator MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 26, 2002 REQUESTED ACTION: Council conduct a workshop to review the 2002 Public Services/Public Facilities & Improvements Applications along with Administration and CDAC recommendations,and make allocations on the Public Services line item of the 2002 Action Plan, thereby adopting the Final 2002 Action Plan of the Consolidated Block Grant Program. RECOMMENDATION The Administration recommends that Council conduct a workshop to review the 2002 Public Services/Public Facilities & Improvements Applications along with Administration and CDAC recommendations, and make allocations on the Public Services line item of the 2002 Action Plan, thereby adopting the Final 2002 Action Plan of the Consolidated Block Grant Program. BACKGROUND As mandated by the U. S. Department of Housing and Urban Development, City Council has conducted such public hearings/workshops in previous years prior to adopting the City's Final Annual Action Plan. CDAC and Administration recommendations have been forwarded to Council for consideration. BUDGETARY IMPACT The 2002 federal allocation of$3,396,000 is comprised of$2,387,000 in Community Development Block Grant funds, $926,000 in HOME funds and $83,000 in Emergency Shelter Grant funds. During the February 12, 200 Council Meeting, Council allocated $100,000 to the Public Services/Public Facilities&Improvements line item. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Executive Assistant to City Manager/Economic Development Director, Planning Manager, Housing Coordinator and Grants Administrator. RECOMMENDED MOTION Approve/Deny a request to make allocations on the Public Services line item of the 2002 Action Plan, thereby adopting the Final 2002 Action Plan of the Consolidated Block Grant Program. City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 2, 2002 1:30 P.M. CONSENT AGENDA Approval of minutes * Confinnation of committee appointments A) Approve a contract for furnishing and installing two combination neon and light signs at the entrance of the Crockett Street Entertainment District B) Approve a resolution dedicating resources to support the bid for the 2005 Joint Institute and Trade Show of the Texas Recreation & Parks Society (TRAPS) and the Texas Parks & Wildlife Department C) Approve the release of a security as collateral for City accounts D) Approve a resolution to write-off uncollectible delinquent accounts for demolition charges E) Approve a contract for arterial litter removal F) Authorize the acquisition of property described as Lot 6 of the Amelia Smith Subdivision for the Charlton Pollard Parksite CONSENT AGENDA APRIL 2, 2002 * Committee Appointments Eddie Williams would be reappointed to the Transit Advisory Committee. The current term will expire January 3, 2004. (Mayor David W. Moore) Bill Faucett would be reappointed to the Library Commission. The current term will expire January 17, 2004. (Mayor David W. Moore) Myra Clay would be reappointed to the Parks and Recreation Advisory Committee. The current term will expire October 12, 2004. (Mayor David W. Moore) A) Approve a contract for furnishing and installing two combination neon and light signs at the entrance of the Crockett Street Entertainment District The Administration recommends approval of a contract with Sparkle Sign Company of Houston in the amount of$37,000 for furnishing and installing two combination neon and light signs. The signs will be installed on existing archways at each street entrance of the Crockett Street Entertainment District. The fabrication and installation of the signs will be completed in approximately 60 days. Funds in the amount of$35,000 are available from Tax Increment Financing and General Obligation Bond revenue proceeds. The balance will be paid by the developers of the Crockett Street Entertainment District. A copy of the staff memorandum is attached for your review. B) Approve a resolution dedicating resources to support the bid for the 2005 Joint Institute and Trade Show of the Texas Recreation & Parks Society(TRAPS) and the Texas Parks & Wildlife Department The Administration recommends approval of the resolution to show good faith that if we are awarded the bid, the Convention & Visitors Bureau (CVB) and the Parks and Recreation Divisions will dedicate resources to insure a successful conference. These include manpower to facilitate planning and implementation of the conference, complimentary exhibit/meeting facilities (should they require a facility other that a hotel), complimentary transportation to meeting facility (should they require a facility more than 2-3 blocks away from the host hotel) and co-host a social in 2004 and 2005. All expenditures will be underwritten by the Convention & Visitors Bureau with Hotel Motel Tax revenue unless the fees are waived. This conference draws 600-800 people over a 3-4 day time period in late February or early March each year. A copy of the staff memorandum is attached for your review. C) Approve the release of a security as collateral for City accounts The Administration requests approval of a resolution to release additional securities covering City deposits at Hibernia Bank which have a current market value of$1,000,000. The City of Beaumont maintained uncollected ledger balances at Hibernia National Bank in the amount of$1,677,364.64 on March 25, 2002. After releasing the above security, the market value of pledged collateral totals $4,953,115.50 and along with FDIC coverage is sufficient to collateralize current deposits as well as any deposits anticipated in the near future. A copy of the staff memorandum is attached for your review. D) Approve a resolution to write-off uncollectible delinquent accounts for demolition charges The Administration requests approval of a resolution to write-off uncollectible delinquent accounts for demolition charges totaling $16,072.66 for which each individual account exceeds $1,000. This request is in accordance with the write-off policy approved by City Council on December 21, 1999. The policy gives Council the final authority to write-off any individual account receivable identified as uncollectible when the balance due exceeds $1,000. Each account listed is more than one year old and has previously been turned over to a collection agency. A copy of the staff memorandum is attached for your review. E) Approve a contract for arterial litter removal The Administration recommends approval of an annual contract to Beaumont Products and Services, Inc. for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$11.85 per hour,per person worked. Beaumont Products and Services, Inc. (BPS) has been furnishing biweekly litter removal services on specific arterial streets since 1987. In 1996, the contract was changed to provide litter removal services on a pay per hour work basis. There has been no increase in price for three years. During the past 12 months, BPS has worked a total of 2,088.5 crew hours, removing approximately 1,664.64 cubic yards of litter, at a total cost of $120,088.52. Funds are available in the Clean Community Department's operating budget. A copy of the staff memorandum is attached for your review. F) Authorize the acquisition of property described as Lot 6 of the Amelia Smith Subdivision for the Charlton Pollard Parksite Marie Hubbard has agreed to convey her interest in the property in the Charlton Pollard Neighborhood shown on Exhibit"A" attached hereto for$1,500. The Administration recommends authorization to acquire this property. Community Development Block Grant funds will be used to purchase the property. A copy of the staff memorandum is attached for your review. A City of Beaumont Council Agenda Item I TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: April 2,2002 AGENDA MEMO DATE: March 27, 2002 REQUESTED ACTION: Council consider award of a bid for two (2) combination neon and light signs. RECOMMENDATION Administration recommends the award of a bid to Sparkle Sign Company of Houston in the amount of$37,000 for furnishing and installing two (2)combination neon and light signs. The signs will be installed at each entrance of the Crockett Street Entertainment District. BACKGROUND Two(2)bids were received for furnishing and installing the signs on Thursday,March 21,2002 from State Sign Corporation and Sparkle Sign Company. Twenty-one(2 1)companies were notified with three (3) requesting bid documents. The signs will be installed on existing archways at each street entrance of the Crockett Street Entertainment District. The fabrication and installation of the signs will be completed in approximately sixty (60) days. BUDGETARY IMPACT Funds in the amount of$35,000 are available from Tax Increment Financing Fund(TIFF)and General Obligation Bond revenue proceeds. The balance will be paid by the developers ofthe Crockett Street Entertainment District. PREVIOUS ACTION None. Purchase of Two (2) Combination Neon and Light Signs March 27, 2002 Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Public Works Director. RECOMMENDED ACTION Approve/Deny the award of a bid to Sparkle Sign Company in the amount of$37,000 for furnishing and installing two (2) combination neon and light signs on the archways at the Crockett Street Entertainment District. B City of Beaumont �• Council Agenda Item 'MM EL TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Debbie Borel, Executive Director, Convention &Visitors Bureau MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 27,2002 REQUESTED ACTION: Council consider a request to approve a resolution dedicating resources to support the bid for the 2005 Joint Institute and Trade Show of the Texas Recreation& Parks Society(TRAPS) and the Texas Parks & Wildlife Department. RECOMMENDATION The Administration recommends approval of the resolution to show good faith that if we are awarded the bid,the Convention &Visitors Bureau(CVB) and the Parks and Recreation divisions will dedicate resources to insure a successful conference. These include manpower to facilitate planning and implementation of the conference, complimentary exhibit/meeting facilities (should they require a facility other than a hotel), complimentary transportation to meeting facility(should they require a facility more than 2-3 blocks away from host hotel) and co-host a social in 2004 and 2005. All direct expenditures, including facility rental and transportation will be underwritten by the Convention & Visitors Bureau with Hotel Motel Tax revenue unless the fees are waived. BACKGROUND This conference draws 600-800 people over a 3-4 day time period in late February or early March each year. The 2001 conference was held in Conroe and generated 1,034 trackable room nights to their community. The following cities are committed to host: 2002-Abilene, 2003-San Antonio, 2004-Wichita Falls. A CVB staff person, in addition to other participating partners, can make an oral presentation to the TRAPS Board of Directors on July 19,2002 in San Antonio,Texas. Written bid proposals are due April 30, 2002. BUDGETARYIMPACT Based on 1,034 room nights used and a$65 room rate,the City would collect approximately$4,723 in Hotel Motel tax. PREVIOUS ACTION None SUBSEQUENT ACTION None. RECOMMENDED BY City Manager,Executive Assistant to City Manager/Economic Development Director and the CVB Executive Director. RECOMMENDED MOTION Approve/Deny a resolution dedicating resources to support the bid for the 2005 Joint Institute and Trade Show of the Texas Recreation & Parks Society (TRAPS) and the Texas Parks & Wildlife Department. c I City.. ... of Beaumont •�• Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kandy Daniel, Treasurer MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 27, 2002 REQUESTED ACTION: Council consider a resolution to allow Hibernia National Bank to release the following security as collateral for City accounts which is held at the Federal Reserve Bank of Atlanta, effective March 27, 2002 since the security has been called by the issuer. Cusip No. Description Current Value Market Value 31364CA32 FNMA, 7.33%, Due 04/02/07 $1,000,000.00 $1,000,000.00 RECOMMENDATION The administration requests approval of a resolution to release additional securities covering City deposits at Hibernia National Bank which have a current market value of$1,000,000.00. BACKGROUND The City of Beaumont maintained uncollected ledger balances at Hibernia National Bank in the amount of$1,677,364.64 on March 25,2002. After releasing the above security,the market value of pledged collateral totals $4,953,115.50 and along with FDIC coverage is sufficient to collateralize current deposits as well as any deposits anticipated in the near future. BUDGETARY IMPACT None. PREVIOUS ACTION Council approved a release of collateral by Hibernia National Bank with a market value of $4,030,288.00 on February 26, 2002 which was effective February 13, 2002. SUBSEQUENT ACTION Subsequent Council action will be requested to pledge or release additional collateral when appropriate. RECOMMENDED BY City Manager and Treasurer. RECOMMENDED MOTION Approve/Deny resolution to allow Hibernia National Bank to release the following security as collateral for City accounts which is held at the Federal Reserve Bank of Atlanta, effective March 27, 2002 since the security has been called by the issuer. Cusip No. Description Current Value Market Value 31364CA32 FNMA, 7.33%, Due 04/02/07 $1,000,000.00 $1,000,000.00 D Cit y of Beaumont �• Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kandy Daniel, Treasurer MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 27, 2002 REQUESTED ACTION: Council consider a resolution to write-off uncollectible delinquent accounts for demolition charges totaling $16,072.66 for which each individual account exceeds $1,000. A detailed listing of each account is attached. RECOMMENDATION The administration requests approval of a resolution to write-off uncollectible delinquent accounts for demolition charges totaling $16,072.66 for which each individual account exceeds $1,000. BACKGROUND This request is in accordance with the write-off policy approved by City Council on December 21, 1999. The policy gives Council the final authority to write-off any individual account receivable identified as uncollectible when the balance due exceeds $1,000. Each account listed is over one year old and has previously been turned over to a collection agency. If at any time an account becomes collectible after having been written-off, the receivables of the City shall be adjusted accordingly. The balance of the account shall be reinstated and payments shall be applied to that balance. BUDGETARY IMPACT None. PREVIOUS ACTION Council approved a resolution to write-off uncollectible delinquent account totaling $833,312.14 on January 4, 2000. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Treasurer. RECOMMENDED MOTION Approve/Deny resolution to write-off uncollectible delinquent accounts for demolition charges totaling $16,072.66 for which each individual account exceeds $1,000. A detailed listing of each account is attached. CITY OF BEAUMONT UNCOLLECTIBLE ACCOUNTS OVER 1 YR OLD & OVER $1000 First Federal Savings & Ln DM - 990005625 02/18/94 3,750.00 Uncollectible Sanders, Indie R C4 - 990000001 dm 1/98-12/98 3,957.00 Uncollectible Gloston, I T C4 - 990000095dm Prior to 91 1,843.00 Uncollectible Sinclair, Mike C4 - 990000159dm Prior to 91 1,780.00 Uncollectible Titus, Ruby C4 - 99000169dm Prior to 91 1,045.00 Uncollectible Traxler, Vernon C III C4 - 990016803dm 1/96-01/99 3,697.66 Uncollectible $16,072.66 E City of Beaumont •r• M EL g Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 28, 2002 REQUESTED ACTION: Council consider award of a contract for arterial litter removal. RECOMMENDATION Administration recommends the award of an annual contract to Beaumont Products and Services,Inc. for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$11.85 per hour, per person worked. BACKGROUND Beaumont Products and Services, Inc. (BPS) is defined as a private not-for-profit state certified workshop. State certified workshops encourage and assist disabled persons to achieve maximum personal independence by engaging in useful and productive activities. Job programs are designed for disabled individuals and marketed throughout the community. The State exempts political subdivisions from competitive bidding requirements when contracting with a certified workshop. BPS has been furnishing bi-weekly litter removal services on specific arterial streets since 1987. In 1996,the contract was changed to provide litter removal services on a pay per hour work basis. This method allows staffto select the area in which litter removal services are of greater need and assign the contractor to that area. BPS provides a crew of four(4)collection personnel and one(1)supervisor/driver, five(5)days per week, excluding City holidays. BPS will be paid $11.85 per hour, per person worked. This cost includes all labor, transportation, equipment, insurance, and litter disposal fees. The hourly rate provides the City with the option of using the crews only when and where needed. Contract for Arterial Litter Removal March 28,2002 Page 2 There has been no increase in price for three (3) years. During the past twelve months, BPS has worked a total of 2,088.5 crew hours, removing approximately 1,664.64 cubic yards of litter, at a total cost of$120,088.52. BUDGETARY IMPACT Funds are available in the Clean Community Department's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Clean Community Director. RECOMMENDED ACTION Approve/Deny a contract with Beaumont Products and Services, Inc. for providing litter removal services on City rights-of-way and other specified areas in the amount of$11.85 per hour,per person worked. City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Tyrone E. Cooper, First Assistant City Attorney MEETING DATE: April 2, 2002 AGENDA MEMO DATE: March 28, 2002 REQUESTED ACTION: Council approval of a resolution authorizing the acquisition of property described as being Lot 6 of the Amelia Smith Subdivision for the Charlton Pollard Parksite. RECOMMENDATION Marie Hubbard has agreed to convey her interest in the property in the Charlton Pollard Neighborhood shown on Exhibit "A" attached hereto for $1,500. Administration recommends authorization to acquire this property. BACKGROUND This is part of the property being acquired by the City for the future Charlton Pollard Parksite. Council authorized the settlement of this disputed acquisition in executive session on March 19, 2002. BUDGETARY IMPACT Community Development Block Grant (CDBG) funds are being used to purchase this property. PREVIOUS ACTION None. SUBSEQUENT ACTION None. GAMAGENDA\TC-Amelia Smith agen 4-02-02.wpd RECOMMENDED BY City Manager, Public Works Director, City Engineer and City Attorney. RECOMMENDED MOTION Approve/Deny a resolution authorizing the acquisition of property described as being Lot 6 out of the Amelia Smith Subdivision for the Charlton Pollard Parksite. G:1CGIAGENDXTGAmelia Smith agen 402-02.wpd RESOLUTION NO. WHEREAS, an agreement has been negotiated for the acquisition of land for the Charlton-Pollard Parksite; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the purchase of the following land as shown on Exhibit"A" attached hereto for the Charlton Pollard Parksite be and the same is hereby, approved: Amount: $1,500 Owner: Marie Hubbard PASSED BY THE CITY COUNCIL of the City of Beaumont this the 2nd day of April, 2002. - Mayor - GAGORESOLUTRPROPERTY.RES nor Sri '•00A�.�„� arm rd w MOIL 1I�. A 1 MM aaa - • ,� M