HomeMy WebLinkAboutMIN APR 14 1998 M I N U T E S > CITY O F BEAUM®NT
Lulu L.smith DAVID W. MOORE, MAYOR Becky Ames,Mayor Pro Tem
Guy N.Goodson CITY COUNCIL MEETING Andrew P.Cokinos
John K.Davis APRIL 14,1998 Bobbie J. Patterson
Lane Nichols,City Attorney Ray A. Riley,City Manager Patrice Fogarty,City Clerk
The City Council of the City of Beaumont, Texas, met in a regular session on April 14, 1998, at the
City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the
following:
OPENING
*Invocation Pledge of Allegiance Roll Call
*Presentations and Recognition
*Public Comment: Persons may speak on scheduled agenda items
*Consent Agenda
Mayor Pro Tem Ames called the meeting to order at 1:30 p.m. The Reverend Harlan Merriam,
Saint Andrew's Presbyterian Church, gave the invocation and led the pledge of allegiance.
Present at the meeting were: Mayor Moore (arrived at 2:25 p.m. during citizen comments), Mayor
Pro Tem Ames, Councilmembers Smith, Goodson, Coki nos, Davis, and Patterson. Also present
were Ray A Riley, City Manager; Lane Nichols, City Attorney; Patrice Fogarty, City Clerk; and
Barbara Liming, Deputy City Clerk.
*Presentations and Recognition:
Ms. Kathleen Jackson, chairman of the Keep Beaumont Beautiful Commission, announced a
special Neches River Cleanup to be held Saturday. Co-sponsors include Mobil Oil, the Lower
Neches Valley Authority, the Keep Beaumont Beautiful Commission, and the Beaumont Yacht
Club. Ms. Johnson said this is the beginning of an awareness program directed at keeping the
Neches River and shoreline clean. She invited boaters to meet at 8:00 a.m. at the Beaumont Yacht
Club to participate in cleaning the shoreline and waterway. All the gathered trash will be returned
to a designated area to be weighed and prizes will be given for the most collected. Ms. Johnson
and David Oliver distributed tee-shirts displaying a special logo to City Council members.
*Public Comment: Citizens were invited to comment on the Consent and Main Agendas.
Mr. Allen Lee, 5095 Maddox, announced that he would appeal a court decision made yesterday,
and said he is in disagreement with use of a Consent Agenda because each item is not individually
discussed. Mr. Lee expressed his view that a Consent Agenda is a violation, said he is not present
to penalize anyone or for a personal vendetta, but to hold Council accountable. Mr. Lee compared
Jefferson County Commissioners Court meeting procedures where each item is deliberated to City
Council meetings.
Mrs. Sonja Lemoines, 12775 Tan Oak Lane, commented that she never saw a three-minute speech
limit in the Constitution, placed a wide piece of tape over her mouth and faced the television
camera. After a period of time, Mrs. Lemoines faced the audience with her sign displayed and then
toward City Council. The sign stated that Walter Umphrey, First Interstate Bank and Nations Bank
are criminals. Mrs. Lemoines ended her comments by stating that her display illustrated freedom
of speech silenced in Beaumont and spoke about her child. Mayor Pro Tem Ames explained to
Mrs. Lemoines that comment was invited relative to items on the Consent and Main Agendas, and
that the appropriate time for any other comments will be after deliberation of those agendas.
The following consent agenda items were considered:
Approval of the minutes of the regular meeting held April 7, 1998;
Confirmation of committee appointments
1) Fatai Oyejobi - Beaumont Advisory Commission for Prevention of Child Abuse and
Neglect - Resolution No. 98-88
A) Authorize the settlement of a lawsuit
Felicia Adams v. Richard Wayne Odom et al ($70,000) - Resolution No. 98-89
Councilmember Davis moved to approve the Consent Agenda. Councilmember Goodson
seconded the motion. MOTION PASSED.
Ayes: Mayor Pro Tem Ames, Councilmembers Smith, Goodson, Cokinos,
Davis and Patterson
Noes: None
GENERAL BUSINESS
1. Consider approving the budget related to the 1998 HUD Consolidated
Councilmember Smith moved to approve Resolution No. 98-90 adopting a total HUD
Consolidated Grant Program budget of $3,335,000 (Housing--$550,000; Clearance and
Demolition—$425,000; Public Facility& Improvement—$150,000; Public Service—$175,000;
Economic Development--$625,000; Administration—$378,000; Program Income—$170,000;
Minutes;4/14/98;Page 2
HOME--$775,000; and Emergency Shelter Grant--$87000). Councilmember Cokinos
seconded the motion. MOTION PASSED.
Ayes: Mayor Pro Tem Ames, Councilmembers Smith, Goodson, Cokinos,
Davis and Patterson
Noes: None
OTHER BUSINESS
* Receive report related to the Walden Road Project
City Engineer J. P. Colbert updated progress of the Walden Road Project as indicated on
Exhibit "A." Mr. Colbert said that the design has been completed by Mark Whiteley and
Associates, and the project will consist of reconstruction and pavement of Walden Road
from Major Drive to 850 feet past Interstate 10. Mr. Colbert said the project will be a four
lane, 10 inch concrete pavement with a grass median dividing two lanes for each direction
from Major Drive to the DD6 office. From there, the roadway will be five lanes past
Interstate 10 because of industrial development in the area. The total cost of the project is
estimated at$5.5 million with approximately $250,000 for water system improvements. Mr.
Colbert said the two-mile project should be completed in about two years. Bids will be
opened on May 4, and construction begin in early June, 1998. The first phase of the project
will be from Major Drive back to the school and opened by the beginning of the school year.
Councilmember Patterson questioned stopping the project at 850 feet east of IH-10 and
asked that consideration be given to completing Major Drive all the way to Fannett Road.
Other Council discussion included distance from the stopping point of construction to
Fannett Road, additional construction costs and effect this project might have on the
Concord Road project. Staff explained that the additional paving request would involve
crossing railroad tracks and relocating signals, and that this project is independent of
Concord Road and would not influence that construction, and said that a feasibility study
will be made and brought back for Council consideration to include the additional
construction footage. Councilmember Davis asked that Concord Road be expedited as
quickly as possible, said it is of highest priority and that it is time for it to be completed.
* Receive report related to activities of the Neighborhood Services Division
Mr. John Labrie, director of the recently reorganized Clean Community Department,
reported progress of the consolidation of the Clean Community Division with the Solid
Waste Department. Mr. Labrie said the purpose of the Neighborhood Services Division is
to make neighborhoods as clean and attractive as they can be. He explained established
operating procedures of Neighborhood Services as outlined in Exhibit "B.° Mr. Labrie gave
Minutes;4/14M;Page 3
an overview of designating an area in north Beaumont as the first test area and the
achievements obtained with code violations regarding junk motor vehicle, sub-standard
houses, and weed and litter violations. He elaborated on other procedures implemented
to assist in elimination of code violations and nuisance conditions that include use of inmate
crews to cut grass, pick up litter and assist in demolition, and the enlistment of
neighborhood associations.
Mr. Labrie said the Clean Community Department will continue neighborhood clean up
activities in other parts of the city; and the next area will be in the south end of Beaumont
between Washington Boulevard, M.L.K Parkway, Lavaca and the railroad. He said the goal
is to make Beaumont the cleanest city in Texas by December 31, 1998.
Councilmembers applauded the recently initiated clean up efforts of the Neighborhood
Services Division, and reported many responsive calls received from constituents about tree
and brush removal. Councilmember Goodson readdressed his request to study Code
regulations relative to our dilapidated structure demolition process to determine if the Code
is enforceable as written, if regulations are strong enough, and if the process can be
streamlined and strengthened in an effort to lessen the same structures repeatedly being
brought back to Council for extensions and lack of adherence to work programs.
COMMENTS
* Councilmembers comment on various matters:
Councilmember Goodson commented about the number of civic activities planned for the
weekend that include the American Cancer Society's Relay for Life, and fund raisers for
Saint Anthony's School and the Art Museum.
Councilmember Davis thanked employees of the Water Utilities Department for assistance
and direction with a recent plumbing experience, especially Ms. Terri Williams, Mr. Charles
Nicholas, Mr. Billy Cauley, Mr. Lindsey Castille, Mr. Don Bates and Mr. Sheri Hilts. He said
they were very professional and doing an excellent job. Councilmember Davis asked Jamie
Johnson to send a letter of appreciation to Mr. S. A. Webb with a carbon copy to each
employee.
Councilmember Patterson reminded everyone that early voting for the May 2, 1998, General
Election begins tomorrow and concludes on April 28th in the City Clerk's office, Room 125,
8:00 a.m. to 5:00 p.m., Monday through Friday, and announced that Operation One Vote
will sponsor a political forum this evening at 7:00 p.m. at the L. L. Melton Y. Also,
Councilmember Patterson announced a Neighbors in the Park will be held Sunday
afternoon from 3:00 p.m. to 5:00 p.m. at Sprott Park for children up to 12 years of age, and
then Jazz Innovators will perform at a Concerts in the Park from 5:30 p.m. to 7:30 p.m. and
invited all families to attend.
Minutes;4/14198;Page 4
Mayor Pro Tem Ames reiterated that many community events are scheduled for this
weekend and wished each group success.
Mayor Moore thanked Mayor Pro Tem Ames and Council for conducting the meeting during
his late arrival today and explained that he had been attending a meeting in Houston that
extended beyond the anticipated time frame. He congratulated Ray Moore and Fairway
Sports for an excellent seniors golf series with other 300 participants, and thanked CVB
personnel and volunteers for their assistance. Mayor Moore congratulated Councilmember
Smith for being selected as the American Heart Association's Women with Heart honoree
for 1998. Also, Mayor Moore congratulated the Health Department for coordinating a
welcoming ceremony at the Pruitt Center for the Health Commissioner's visit to our
community.
*Public Comment (Persons are limited to 3 minutes)
Mr. Anthony Kojak, 3020 19th Street, addressed Council regarding location of sexually
oriented businesses operating in the downtown area and near historic structures and
museums. Mr. Kojak submitted a petition containing approximately 18 signatures of citizens
expressing concerns about current downtown zoning laws allowing sexually oriented
business to operate near historically valuable buildings, and their influence on tourism. The
petition requested that Council study methods used by other cities who successfully
relocated sexually oriented businesses away from historic or museum areas.
Mrs. Paubla Ydrogo, 1590 Gilbert, addressed Council to announce a issuance of a postage
stamp ceremony commemorating Cinco de Mayo at the Tyrrell Historical Library on April 17,
1998 from 11:00 a.m. to 1:00 p.m. and invite Council attendance.
Mr. Lynn DeMary, 430 East Elgie, addressed Council in support of extending the Walden
Road reconstruction all the way to Fannett Road, said it would greatly improve tourism
traffic to Tyrrell Park, the conservatory and golf course, and spur economic development on
both sides of the freeway. Mr. DeMary expressed appreciation for the clean up work
completed by the Neighborhood Services Division and for the South Park area being
chosen as the next project.
(Mayor Moore arrived at 2:24 p.m. during Mrs. Dent's comments.)
Mrs. Glenda Dent, 2070 Harriott, addressed Council to request assistance with neighbors
filing complaints with the Police Department against her son. Mrs. Dent claimed the calls
are often and unwarranted.
Mr. Allen Lee, 5095 Maddox, addressed Council in support of the Beaumont Civic Center
being renamed the Jimmy P. Cokinos Civic Center because of Mr. Cokinos' integration
Minutes;411498;Page 5
efforts for the city of Beaumont and Lamar University. Mr. Lee added support for completing
the Walden Road reconstruction project to Fannett Road, complained about railroad tracks
on Washington Boulevard, encouraged extending bus service on Sunday to accommodate
working citizens, suggested purchasing and renovating the L. L. Melton Y into a community
recreational center for youngsters who cannot afford Y memberships.
EXECUTIVE SESSION -- (NOT HELD)
There being no further business, the meeting adjourned at 2:34 p.m.
Mayor David W. Moore
Patrice Fogarty, City Clerk
Minutes;4114/96;Page 6
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City of Beaumont
Clean Community Department
Report To City Council
April 7, 1998
Clean Community Department - Overview
The Clean Community Department consist of three major activities:
1. Solid Waste Collections
• Garbage Yard Waste
• Recyclables Bulky Waste
2. Waste Disposal
• Landfill Operations Sale of Recyclables
3. Neighborhood Services
• Code Enforcement
► Weed Abatement
► Junk Motor Vehicles
► Litter Abatement
• Sub-Standard Housing
• Community Resource Program
► Inmate projects including MLK Pkwy Grounds Maintenance
► Community Service Programs
Solid Waste operations are relatively routine, therefore, this report will concentrate on the
Neighborhood Services Division.
The purpose of the Neighborhood Services Division (previously called the Clean Community
Division) is to make neighborhoods throughout the City a cleaner and more attractive place to live.
To accomplish this,the following operating procedures have been developed:
Neighborhood Services Division- Operating,Procedures
Neighborhoods in most need of attention are identified and boundaries are set to enable us to
systematically clean up in a well-organized effort. The step-by-step approach is:
1. Code enforcement officers are sent into the selected area to identify all code
violations and nuisance conditions.
2. Notices are issued and an attempt is made to obtain voluntary compliance for
abatement of:
• Junk motor vehicles
• Sub-standard houses
• Weeds,and
• Litter violations
EXHIBIT "B"
3. Assistance is offered as follows:
• Junk Motor Vehicles - Owners are told what should be done to abate the
vehicle. If owners cannot take care of the problem and they do not want the
vehicle,the City will have it removed if the owner signs a consent form. This
speeds up the process of abatement without the need for court action.
• Sub-Standard Houses- If owners cannot repair or remove the house, the City
will demolish it with consent from the owner. This eliminates the need for
a lengthy notification process that usually ends with City Council action to
condemn the house. Obtaining consent to demolish the house speeds up the
entire process of abatement.
• Weed Violations -Notifications are given to property owners. If the weeds
are not cut, the property will be cut by the City's contractors.
► Vacant property, for which notices have been issued in the past and
no response is ever received,has been placed on a cut list and notices
will not be sent in the future. This property is treated as abandoned.
This process will eliminate the sending of notices four to five times
a year which will save time and money.
•.
► City-owned and abandoned lots are cut by contractors on a regular
schedule without any notification attempts.
4. Partnerships with citizens, appointed committees such as the Deep Beaumont
Beautiful Commission, and Neighborhood Associations are being developed to
enable us to work together for the common good of neighborhoods. We have
attended Neighborhood Association meetings and asked members to join us in our
efforts to keep their neighborhoods clean after our initial, major clean-up effort.
Each association has been receptive to the forming of partnerships with the City.
After code enforcement officers have completed the above-stated procedures,the following activities
will be accomplished to eliminate code violations and nuisance conditions in the selected area:
• Inmate crews will cut grass, trim curbs, cut brush in alleys and right-of ways, and
pick up litter.
• Beaumont Products and Services(contractor for litter removal)will clean up litter on
neighborhood streets.
• Solid Waste Management Division crew and Police Department inmate crew will
demolish houses.
• Streets with curbs will be swept with street sweepers.
• Junk motor vehicles will be disposed of.
• Contract grass cutters will cut grass on vacant property.
2
After all work in the selected area has been completed, the neighborhood will be maintained by
periodically performing the same task as outlined above. We will then select another neighborhood
and go through the same process until the entire City has been cleaned and on a regular maintenance
schedule.
To develop procedures and operating methods, a relatively large area on the North side of the City
was chosen for our first project. The following pages provide a complete description of activities
performed in this area with related statistics.
North End Clean Up Project - Summary of Activities
The Clean Community Department has completed a comprehensive clean up project in the north end
of Beaumont within the following boundaries: IH10, Gulf to Weiss, Weiss to Magnolia, Magnolia
to East Lucas,East Lucas to the Neches River and the Neches River back to IH10. Refer to Exhibit
1 map, page 6. The purpose of this project was to identify City of Beaumont Code of Ordinance
violations pertaining to a cleaner, safer and more attractive environment and to identify areas of
neglect and focus on correcting these issues. By focusing on one particular area,we are able to pull
all resources together to thoroughly go through the area to meet the needs of the community.
Through this concept, we will be able to work our way through every neighborhood of the entire
city. Once a neighborhood has been addressed we will continue to work with citizens of that area
to ensure our efforts will be continued. Once the north end area needs were surveyed, the Clean
Community Department met the challenge to remedy solutions to these problems. Within this area
the following concerns were addressed: overgrown grass and weeds,junk motor vehicles, litter and
dilapidated houses. Statistics from the clean up project as of April 1, 1998 are provided below:
Junk Motor Vehicles
Code Enforcement Officers from the Neighborhood Services Division identified and issued notices
on a total of 223 vehicles which appeared to be in violation of the City of Beaumont Code of
Ordinances pertaining to junk motor vehicles. Of these notices issued,211 vehicles were placed into
compliance by owners. One vehicle owner requesting more time to repair or remove the vehicle
from their property was granted an extension. Eleven vehicles have been placed into compliance
by the City. Refer to Exhibit 3,page 8 for statistics.
Weeds
Code Enforcement Officers identified 291 properties in violation of the City of Beaumont Code of
Ordinances pertaining to weeds. Vacant lots accounted for 209 of these properties and 82 properties
were developed lots. Of the developed lots, 45 were unoccupied properties while 37 appeared to
have residents. All vacant and unoccupied developed properties were cut by contractors. The
contractor cut 246 of these lots and reported that 8 had already been cut by the owners. Notices were
issued to the occupied, developed properties found to be in violation granting a fourteen day
abatement period. Following the abatement period the properties were reinspected and 31 properties
were cut by the owners. Five lots were cut by a contractor and one was granted an extension. In
total, 290 lots have been mowed. Refer to Exhibit 4,page 9 for statistics.
3
Litter& Beautification Projects
Litter&Beautification Projects consisted of trimming curbs & sidewalks, cutting overgrown weeds
in ditches, litter removal along streets and right-of-ways, cleaning debris from vacant lots, and
clearing alleys of underbrush. In the southern half of the project area, a total of 98 projects were
completed by using inmate labor to clean city owned and vacant properties. The City contractor for
litter removal, Beaumont Products& Services, was brought in for litter removal in the northern half
of the project area. A total of three days were spent removing litter from streets and rights-of-way.
For these three days, the contractor reported a total of 275 bags of litter. Citizen reaction to these
clean up efforts has been very positive. Many residents have been observed cleaning their property
since the City took the initial action to get things moving. Property owners were most pleased by
the efforts of the inmate crews that cleaned undeveloped and overgrown alleys. It will become the
property owner's responsibility to keep half of the alley adjacent to their property clean and the grass
cut.
Demolition Program
By far the most extensive project in this area was that of identifying and tagging unoccupied, sub-
standard structures. There are currently 97 structures tagged as sub-standard in the target area. Of
the 97 structures, 12 have been placed into work programs by the owners. Through the work
program, the City will be able to monitor progress by the owner as they bring the structure into
compliance with minimum housing standards. 'There will be 73 structures brought before City
Council for their consideration in the next few months. Following Council action these structures
ultimately will appear on a demolition list if the owners fail to bring them up to applicable standards.
Currently there are 10 structures on a demotion list for City forces to remove. All 10 structures have
consent forms signed by their owners allowing the City to remove these structures. There are an
additional two structures we are waiting for consent forms to be returned by the owners and these
will be added to the demolition list. In this project area, City forces have already removed 8
structures. Two had consent forms for their removal and 6 were removed as a result of Council
action. Refer to Exhibit 5,page 10 for statistics.
Next Project Area
The Clean Community Department will continue neighborhood clean up activities in other parts of
the City. Much has been leamed from the first neighborhood addressed using this technique. We
hope that as we address future neighborhoods we will be able to complete the task in an expedient
manner. The next area selected will be in the south end bounded by Washington Blvd., M.L.K.
Parkway, Lavaca and the Railroad. Refer to Exhibit 2 map, page 7.
Other Programs Outside Project Area
The Clean Community Department is continuing code enforcement and demolition activities outside
the project area as well. City forces have demolished an additional 35 structures in other parts of
the city. There are 43 structures on a demolition waiting list, 28 as a result of Council action and
15 with the owners consent form. City forces will continue to demolish sub-standard structures and
plans are to contract out groups of residential structures and commercial structures. Some of the
commercial structures we will be looking into include Edwards School, Dick Dowling School,
Lamar Theater,House of God Church at 3650 Magnolia,and Gun Runner at 2395 Magnolia @ Live
Oak(currently a Jefferson County Sheriff Sale property).
4
The Arterial Street Litter Removal Program has been recently modified. The contractor, Beaumont
Products and Services has been removing litter from major arterial streets on a bi-weekly basis and
downtown weekly. In an effort to conduct litter removal in neighborhoods, the arterial streets will
have litter removed less frequently and downtown will be cleaned by the Municipal Court
Community Service program. This modification will be closely monitored to see if the volume of
litter increases with fewer pick ups. If this change in frequency of pick ups is detrimental to the
appearance of the City, we will schedule more frequent pick ups on those streets with a higher
incidence of litter. To date,the contractor has performed litter removal in six different neighborhood
areas, collecting litter on every street in the neighborhood. Three of the neighborhood areas have
been in the project area while the other three were in north Beaumont.
The Municipal Court Community Service Program has continued each Friday with indigent workers
collecting litter throughout the downtown area. This program has the potential to be expanded to
other areas of the City and this option is currently being researched.
The Evelyn Lord Teen Court Program has continued to provide a litter crew of six youth with one
volunteer supervisor every Saturday morning. The program has been used to collect scattered trash
along streets and right-of-ways with light amounts of litter.
An additional litter program was recently added. The B.I.S.D. Truancy program has provided
approximately 30 workers each Saturday morning supervised by three Jefferson County Sheriff's
Deputies. These crews have accomplished three neighborhood clean ups to date.
The Martin Luther King, Jr. Parkway grounds maintenance program is also managed by the Clean
Community Department. Offenders from the Texas Department of Criminal Justice - Larry Gist
State Jail are currently mowing,trimming and performing litter removal along the parkway. There
has been an inconsistency with the number of inmates provided on a daily basis which has slowed
progress with mowing in recent weeks. However,this will be only temporary.
In addition to working in the project area,offenders from the Jefferson County Convectional Facility
have also been performing nuisance abatement activities throughout the City. Properties found in
violation of the City's Code of Ordinances are abated using inmate labor when the property owner
cannot be located. This has proved to be a valuable resource in keeping vacant properties clean.
Summ
Operating procedures have been developed and a large area of the City has been cleaned to test those
procedures. In working the test area, we obtained significant data that will assist us in our efforts
to make all neighborhoods in the City of Beaumont a clean and attractive place to live. As we move
our efforts across the City to other neighborhoods, we will hopefully continue to make our
operations citizen friendly,efficient and cost effective. Reactions of citizens in the test area to what
we were doing was most rewarding. The Neighborhood Services Division's goal is to make
Beaumont the "cleanest city in Texas" by December 31, 1998. We have begun a move in that
direction.
5
CITY OF BEAUMONT CLEAN COMMUNITY DEPARTMENT
NORTH END CLEAN UP PROJECT AREA
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Exhibit 1
6
CITY OF BEAUMONT CLEAN COMMUNITY DEPARTMENT
SOUTH END CLEAN UP PROJECT AREA
u VAN BU
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forth End Pro � ect Area
Junk Motor Vehicles
# of Vehicles
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11
1
0
Owner Compliance City Compliance Extensions
Vehicle Status
223 Vehicles Identified & Notices Issued
Exhibit 3
8
North End ProD ect Ares
Weed Abatement
City Contractors
251
Status Pending
\ Citizens
39
291 Properties With Weed Violations
Identified & Mowed as of April 1 , 1998
Exhibit 4
9
Ilorth End Pro � ect Arec
Sub — Standard Structures
Awaiting Consent
\�\ 2
\\ ; Work Program
\\ �� 12
Awaiting Council J
73 Demolition List
10
Total of 97 Sub—Standard Structures
Identified as of April 1 , 1998
Exhibit 5
10