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HomeMy WebLinkAboutRES 99-168 RESOLUTION NO. 99-Z BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a contract with BUILD, Inc. for a development plan for the Gilbert Cultural Arts Center. The contract is substantially in the form attached hereto as Exhibit "A". PASSED BY THE CITY COUNCIL of the City of Beaumont this the �".5-,Z'L.day of , 1999. � G - Mayor - The Gilbert Cultural Arts Center Development Plan I P • of- Beaumont Main SA Orleans, Beaumont, P • 838-2202 838-2667 EXHIBIT BEAUMONT M.,�A(IN� INSTREET A ," INC.PROJECT Board of Directors J� Greg Shepard President Mark Freeman The Gilbert Cultural Arts Center Treasurer Development Plan Milton Bell Secretary May, 1999 Benn Bundy Statement of Purpose: Beaumont Main Street, a project of the Past President non-profit 501(c)(3) organization BUILD, Inc., is dedicated to the Tom Bell revitalization of Beaumont's Central Business District. To that end, Bill Cable Beaumont Main Street volunteers and staff are ready to facilitate the development of the Gilbert Cultural Arts Center. Marty Conway-Craig Skip Hulett History: Since 1992, Beaumont Main Street has enjoyed a public/private partnership with the City of Beaumont. This partnership Nancy Neild has created over$20 million of re-investment in the downtown area and Dan Parker a net gain of over 800 jobs. Specifically, the partnership can be seen in projects such as the Jefferson Theatre and the Hotel Beaumont. These Laurie Kiker Ritchel efforts have been so successful that the City of Beaumont received Wait Snider National Main Street designation in 1999. Charles Weinbaum ping the next three years, downtown Beaumont will experience over John Breier $30 million in public and private sector investment in building ex officio restoration, renovation,new construction and infrastructure Counciltnetnber John K. Davis improvements. The Port of Beaumont will also be completing ex officio improvements totaling$27 million. Kyle Hayes Main Street is ready to further strengthen this partnership by facilitating ex officio the development of one of downtown's premier properties,the Gilbert Steve Richardson Building. ex officio Carolyn Howard Executive Director Christy Hardt Director of Community Development San Jacinto Building • 595 Orleans, Ste. 1012 • Beaumont, Texas 77701-3204 (409) 838-2202 • Fax (409) 838-2667 Page 2 Gilbert Building Building Details: The Gilbert Building is located at the northwest corner of Pearl and Bowie, 330 Bowie, in downtown Beaumont. It is a four story structure, including a basement, totaling approximately 30,000 square feet. It was built in 1903 by the Gilbert Family and has remained in their ownership until 1998 when Mrs. Elizabeth Gilbert Fortune donated the building to the City of Beaumont for use as a cultural arts center. As of May, 1999 a portion of the first floor is occupied by a restaurant and barbershop. The upper floors remain empty. The Gilbert Building is a contributing structure in Beaumont's National Register District. Goal: The ultimate goal of Main Street is to utilize the successful public/private partnership with the City of Beaumont to complete a full restoration of the Gilbert Building for use as a community cultural facility. In order to accomplish this goal, a comprehensive business plan that projects the Gilbert Cultural Arts Center as a pro-active cultural and community resource must be developed and implemented. This cultural planning for the Gilbert Building will be a community inclusive fact finding and consensus building process. Action Plan: Main Street has approached Mr. John Lind, President of VenueTech Management Group in Napa, California, about developing a Business Plan for the Gilbert Cultural Arts Center. In 1996, after a nationwide search,the Jefferson Theatre Preservation Society in partnership with Beaumont Main Street hired Mr. Lind to develop the Business Plan for the Jefferson Theatre. His contribution was professional and well received. Therefore, he is still working with the Jefferson Theatre Preservation Society and Main Street during their successful capital campaign to fully restore the theater. Mr. Lind brings years of experience to Beaumont, particularly with projects similar to the Gilbert Cultural Arts Center. He is already familiar with Southeast Texas and has met and worked with many area community leaders. Expanding his expertise to include the Gilbert Cultural Arts Center is an excellent solution to the need for a business plan. Page 3 Gilbert Building Business Plan: The business plan proposal provided by John Lind is enclosed. In summary, the plan will include: Executive Statement Acquisition and Restoration Analysis of Business Organizational Structure, Management and Operational Resources Performance Modules Modules are defined as programming goals that include such items as marketing, community outreach and education. Financial Management Marketing and Business Development Community Ownership Specifics: The Business Plan will answer questions such as: *Who will use the Gilbert Cultural Arts Center? *What revenue will be generated? *How will the building operate? *Will the Center require staff? The Business Plan will address such issues as: *Economic development needs of downtown Beaumont and the potential impact of the facility on the long and short term efforts of the community to maintain an active and vital downtown area *Industry trends *Demographic data relating to the market to be served by the project *Cultural Tourism Architectural Assistance/Restoration Costs: The Business Plan includes the identification of space requirements for the Gilbert Cultural Arts Center. Page 4 Gilbert Building It is Main Street's intent to take the architectural analysis a step further once the Business Plan is complete. Main Street will utilize the services of the Texas Main Street Urban Architect to acquire facade renderings and a basic interior layout. A pro-forma including preliminary proposed restoration expenditures and proposed operating revenue will also be completed. This architectural analysis will lay the foundation for future construction drawings that are not provided for in this phase of the project. Budget Solution for Development Plan: Staff of Beaumont Main Street has researched several potential grant sources. City funding of the project is essential to securing additional grants. A budget is attached. Steps to Success: Main Street will follow these steps in order to facilitate the completion of the development plan: 1. Seek approval of this plan from the City of Beaumont 2. Coordinate all activities with the City of Beaumont 3. Acquisition of grants for the total cost of the development plan 4. Upon completion of funding, organization of a Steering Committee that represents members of the arts community, downtown property/business owners, City of Beaumont, Hibernia National Bank Trust Department, Main Street, Lamar University, BISD, neighborhood associations, Chamber of Commerce and the Southeast Texas Arts Council 5. Begin meeting with the Steering Committee in order to properly organize and acclimate the group to the progress underway 6. Sign contract with VenueTech Management Group 7. Begin building the Business Plan with John Lind 8. Interview additional community leaders and members of regional cultural and entertainment organizations in order to develop an understanding of the community needs regarding the project Page 5 Gilbert Building 9.Complete the Business Plan for the Gilbert Cultural Arts Center IO.Complete the architectural work provided by the Texas Main Street architect 11. Present the Business Plan and the architectural information, including the pro-forma 12. Strategize for the next phase of the project, potentially the restoration of the building Project Time Frame: It is anticipated that steps 1 - 12 will be complete in fifteen months. Conclusion: Main Street is prepared to provide the City of Beaumont with a working document that is ready for implementation. This plan will provide the framework to make the Gilbert Cultural Arts Center a reality. The Center will ultimately represent significant cultural enhancement, viable economic development and historic preservation worthy of emulation. Budget Gilbert Cultural Arts Center Development Plan Expenditures: Professional Fee for Consultant: $20,000.00 (inclusive of plane fare to and from Napa/Houston) *Additional Costs for Consultant Meals: $192.00 Transportation Houston/Beaumont: $256.00 Lodging: Donation **Additional Professional Costs: $4,000.00 Additional Copies of Final Business Plan: $400.00 TOTAL Expenditures: $24,848.00 Income: City of Beaumont: $12,500.00 Other grant sources: $12,348.00 TOTAL Income: $24,848.00 *Four trips at two days/three meals per day=24 meals 24 meals at $8.00 = $192.00 Four roundtrips at 200 miles= 800 miles x $32=256.00 **Main Street will act as the coordinator for the project including scheduling, preparation and organization of all meetings, communication, interviews, data collection and final presentation.