HomeMy WebLinkAboutRES 23-372RESOLUTION NO. 23-372
BE IT RESOLVED BY `I CITY COUNCIL
OF THE CITY OF BEAUMONT:
WHAT the City Council be and are hereby authorized to approve the purchase of an audio
and video system from Ford Audio -Video Systems, LLC, of Houston, Texas for the Police Real
Crime Center (RTCC) in the amount of $421,963.00 through the BuyBoard Contract.
The meeting at which this resolution was approved was in all things conducted in strict
compliance with the Texas Open Meetings Act, Texas Goverinnent Code, Chapter 551,
PASSED BY THE CITY COUNCIL of the City of Beaty'nont this the 12th day of
December, 2023.
I
- Mayor Roy West -
I =I
fml7f7
REVISED November 27, 2023
Mr. Rodney I ludgins
City of Beaumont
801 Main Street
Beaumont, TX 271793
RE: Police RTCC
Dear Mr. Hudgins:
qr(dIviog, pmlxe (? gyp notaoedark'/
Ford Audio -Video Systems, LLC (Ford) respectfiffly submits for your consideration the attached proposal, which covers
the details of the system requirements in the following outline:
A, Introduction
B, Description of Work and Responsibilities
C. Installation Schedule
D, Equipment List
E. Cost Summary and Ternis
1^. Guarantees and Limitations of Warranty
G, Training and Documentation
11, Building Construction and Installation
1. Acceptance
The proposed systems are based upon our understanding of your requirements as communicated to us during our incetings
and conversations. If there are any changes that need to be made,, please let us know. We invite you to compare our
systems with any other: in quality, price, and professionalism of installation, we are second to none.
This proposal contains confidential pricing, design, and installation information that is proprietary to Ford and utilizes
Ford Audio -Video Systems, LLC's BuyBoard Contract #644-21. It is provided for your private use, and is not to be
disclosed, in part or in whole, without the express, written authorization of Ford, Please let us know if any questions
arise. We look forward to serving you,
Sincerely,
FORD AUDIO -VIDEO SYSTEMS, LLC
Douglas Hill
Senior Account Manager
Voice: 713-690-0555
Email: hilld,@,fordav,con)
Website: www.forday.com
FORD AUDIONIDEO SYSTEMS, LLC
Christopher Ford, E.E.
Vice President
4380 Blalock Road, Houston, TX 77041 713-690-0555 wwwfordavxorn
City of Beaumont
Police RTCC
REVISFID November 27, 2023
Proposal
For
City of Beaumont, Beaumont, TX
A. INTRODUCTION
Ford Audio -Video Systems, LLC
Submitted By: Douglas Hill, senior Account Maiiager
Page 2 of 24
This proposal provides a description of the technology incorporated into the systems, lists, the major
equipment and components, and states the terms, conditions, and responsibilities, Individual components
and quantities may be changed, deleted, added, or designated as optional to be added to the system at a
future date.
B, DESCRIPTION OF WORK
Ford shall provide and install the following systems for City of Beaumont, Texas (Customer) in their
remodel project of the RTCC:
THE RTCC
EQUIPMENT RACK
1) One (1) 44-space, 32" deep, equipment rack with fans and power distribution shall
be provided and installed in the AV closet to house the AV equipment.
a) The Customer is responsible for providing electrical power and a live
network drop to the rack location,
2) One (1) 1500VA UPS with twelve (12) network controllable outlets shall be
provided and installed in the equipment rack to provide surge protection, power
conditioning, and battery backup for the rack mounted equipment.
b, AUDIO SYSTEM
1) Four (4) 6.5" 2-way speakers shall be provided and flush mounted in the ceiling to
provide audio reinforcement in the room.
2) One (1) 120-watt, 70-volt, audio amplifier shall be provided and installed in the
equipment rack to power the speakers.
3) One (1) 8-input, 8-output and 8-flex channels digital signal processor (DSP) shall
be provided and installed in the equipment rack for audio signal routing,
equalization, feedback suppression, echo cancellation, and compression as needed,
4) Nine (9) digital audio monitoring interfaces shall be provided and installed, one
(1) at each work station, dispatch and analyst desks.
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281539-Police R'l'CC.Rcvl.docx, 1 W712023 9:59 AM) Page 2 of 24 PROPRIFTARY INFORMATION. The information contained hcFein is for use by authorized emilloyces
of the pardes hereto and is not for genmal distribution within or outside their respective COMI)anics,
City of lieaunront
Police RTCC
RE VISUD November 27, 2023
C.
Ford Audio -Video Systems, LLC
Submitted t3y: Douglas hill„ Senior Account Manager
Page 3 of 24
VIDEO SYSTEM
1) One (1) video wall consisting of three (3) rows of six (6) 55" 10801), flat pallet,
Amin bezel displays, eighteen (18) displays total, with mounts shall be provided
and installed oil the front wall of the room to show Customer provided Content.
Each display shall be able to receive an individual media feed, and the displays
shall also be capable of grouping two (2) or three (3) displays to provide a single
larger image across multiple displays.
a) The Customer is responsible for providing electrical power and low
voltage conduit to the video wail location.
2) Eighteen (18) AV over IP media receivers shall be provided and installed, one (1)
behind each video wall display and large format display, to provide media content
to the displays.
3) One (1) outdoor weather station shall be provided and installed on the roof to
monitor wind -speed and direction, temperature, rainfall, and humidity.
a) The Customer- is responsible to provide the needed roof penetration for
mounting the on -roof system and mounting assemblies.
d) One (1) OFE PC computer shall be installed in the egnipInCilt rack.
5) Three (3) off -air TV tuners shall be provided and installed in the equipment rack
for viewing of off -air channels.
6) C lle (1) off -air digital antenna shall be provided and installed on the roof of the
building to all tuner channel :reception,
a) The Customer shall provide a cable path to the roof and, if needed, roof
penetration and sealing.
7) Three (3) OFE cable tuners shall be installed in the equipment rack to all viewing
of up to three (3) separate cable channels.
8) Nine (9) AV over IP encoders shall be provided and installed to provide AV signals
to the system. The encoders shall be for the six (6) OFE in -room workstations, and
two (2) analyst workstations, and the dispatch station. The encoders shall have
an HDMI Loop -through to allow signal throughput to a local, on -desk display.
9) Three (3) AV over IP card frames shall be provided and installed in the equipment
rack to encode signals generated in the rack. Twelve (12) encoder cards and one
(1) decoder card shall be provided and installed in the card frame.
a) The encoder cards shall provide connectivity for the three (3) OFE cable
boxes, the three (3) off -air tuners, the weather station computer, and three
(3) OFE PCs o • server outputs for CAD, EagicEye, TransStar.
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281539-Police RTCC.Revl.docx, 11/27/2023 9:59 AM) Page 3 of 24 PROPRIETARY INFORMATION. The information contained herein is foruse by authorised employees
of the panics hereto and is not for general distribution within or outside their respective companies.
City of Beaumont Ford Audio -Video Systems, LI-C
Police RTCC Submittedlly: I)ouglisJlil[,SeiiiarAccotiiitNIaiiiger
REVISED November 27, 2023 Page 4 of 24
10) Two (2) 40-port and one (1) 24-port POE+ network switches and shall be provided
and installed in the equipment rack to allow AV over 11) signal I'OUting and
communication.
11) Two (2) AV over III decoders shall be provided and installed for the two (2)
existing OFE analysts displays.
12) One (1) H.264 media streaming encoder shall be provided and installed in the
equipment rack to encode a routed AV over IP signal. The encoder shall be
connected to the Customer's LAN for VLAN distribution to three (3) destinations,
a) It Is the Customer's is responsible to create and maintain the VLAN and
provide access to the City destinations.
13) Three (3) 11,264 media decoders shall be provided to decode RTCC routed media
that is available oil the VLAN. The encoders include and HIM output and shall
be provided to the Customer to install at each destination and connect to tile
Customer created VLAN, The anticipated destinations include: Tile City
Manager's conference room, The Fire Communications Office, and the Police
Department I IQ Staff conference room,
14) Ford shall pull cables for potential AV over 11) distribution in cither all accepted
changer order, or at a future time. The head end shall be, the AV equipment rack
room, and the destination shall be the following:
a) The side video wall CAFE back box locations
b) The three (3) large side displays locations
C) The SAU offices
d. CONTROL. SYSTEM
1) One (1) control system processor shall be provided and installed in the equipment
rack to route the AV sources and to provide control of the AV components,
2) One (1) 10" wired touch panel shall be provided, installed on the dispatch desk,
and programmed to control the following:
a) Video Walls — power on/off
b) Displays — power on/off if controllable
C) Source Selection AV over IP sources/destination routing/ preset recall
d) System Volume -- Up/down/in Lite
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281539-Police RTCC.RevLdocx, 1 U2712023 9:59AM) Page 4 of24 PROPRIETARY INFORMATION. The information contained herein is for use byautharized employees
of the parties hereto and is not for general distribution Wi [hi It or outside their respective companies.
City of Beaumont Ford Audio -Video Systems, LI-C
Police RTCC Submitted By: Douglas Hill, Senior Account Manager
REVISED November 27, 2023 Page 5 of 24
2. THE CONFERENCE ROOM
a. AUDIO SYSTEM
1) Two (2) 6,5" 2-way, networked, in -ceiling speakers, shall be provided and flush
mounted in the ceiling to, provide audio reinforcement in the room.
2) One (1) networked DSP shall be provided and installed in the equipment rack. for
audio signal routing, equalization, feedback suppression, echo cancellation, and
compression as needed.
3) One (1) in -ceiling beam array microphone shall be provided and installed above
the conference table to capture in -room audio for web conferences.
b. VID170 SYSTEM
1) One (1) 86" 4K capable display shall be provided and mounted on the end wall in
the room.
a) The Customer is responsible for providing electrical power and wall
reinforcement in the display location.
2) One (1) 86" 4K capable touch interactive display shall be provided and mounted
on the end wall in the roorn.
a) The Customer is responsible for providing electrical power and wall
reinforcement in the display location.
3) Two (2) AV over IP media receivers shall be provided and installed, one (1) behind
each large format display, to provide media content to the displays.
4) Two (2) AV over 1P media encoders shall be provided and installed to encode
presentation media, One (1) shall be under the table to encode laptop presentation
content. One (1) shall be behind the interactive display to encoded the output of
the interactive display.
5) One (1) OFE small format PC, mounted behind the 86" display shall be used as a
web conferencing soft coudec.
6) One (1) networked web conferencing camera shall be provided and installed at the
wall of the 86" display to allow web conferencing.
C. CONTROL SYSTEM
1) One (1) 10" wired touch panel shalt be provided, installed on the OFE table, and
be programmed to control the following:
a) Displays --- power on/off
b) Source Selection — AV over IP sources/dcstination routing
(1\f-iii1's-Ol.forday.caiii\salcs\S,ilcs\08 I IOU\] lII,I,MCBJ*XBEA I Muhiple Projccls\CBTXBF.AI 281539 Police RTCC build C' ocitr-,ict\Prol)osal-Fiti,-il\scjw-1111,1,1)-CBTXf3l-"Al-
281539-Police RTCC.RevI.docx, 11/27/2023 9:59 ANI) Page 5 of 24 PROPME'rARY INFORMATION. ']'lie information contained herein is for use by authorized employecs
of the parties hereto and is not for genceil distribution within or outside their respective companies,
City of Beaumont Ford Audio -Video Systems, LLC
Poke RTCC SubrnWedlly: I)otiglasllill,Seiiior-AccoitTitNtiiiager
REVISED November 27', 2023 Page 6 of 24
C) System Volurne — up/down/mute
d) PTZ Camera — Pan/Tilt/Zoom
OPTION I — SIDE VIDEO WALL
a. VIDEO SYSTEM
I One (1) video wall consisting of three (3) rows of four (4) 55" 1080p, flat panel,
Anim bezel displays, twelve (12) displays total, with mounts shall be provided and
installed on the side wall of the room to shoxv Customer provided content. Each
display shall be able to receive an individual media feed, and the displays shall
also be capable of grouping two (2) or three (3) displays to provide a single larger
image across multiple displays.
a) The Customer is responsible for providing electrical power and low
voltage conduit to the video wall location.
2) Twelve (12) AV over IP media receivers shall be provided and installed, one (1)
behind each video wall display and large format display, to provide 111edia content
to the displays.
4. OPTION 2 — SIDE WALL LARGE DISPLAYS
VIDEO SYSTEM
I Three (3) 86" 4K capable, 16/7 hours rated, flat panel displays with mounts sliall
be provided and installed on the side wall, to the right of the video wall, to show
Customer provided content. Each display shall be able to receive an individual
media feed.
a) The Customer is responsible for providing electrical power and low
voltage conduit to the video wall location.
2) Three (3) AV over IP media receivers shall be provided and installed, one (1)
behind cacti video wall display and large format display, to provide media content
to the displays,
5. OPTION 3 — SAU DISPLAY SYSTEM CONNECTIVITY
a. VIDEO SYSTEM
1) Four (4) AV over IP decoders shall be provided and installed for the existing OFF
SAU displays,
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291539-Police RTCC.RevI.docx, 11/27/2023 9:59 AM) Page 6 of 24 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees
of the finni" hereto and is not for genial distribution within or outside their respective companies.
City of Beaumont Ford Audio -Video systems, 11C
Police RTCC SubniiltcdBy: Douglas hill, ill, SCDiOT Account Manager
REVISED November 27, 2023 Page 7 of 24
6. OPTION 4 --- EOC CONFFRENCE ROOMS A AND 1:1
a. EQUIPMENT RACK
I One (1) existing OFE equipment rack shall remain and be reused in the remodel
project.
2) One (1) 24-port PoE+ network switch shall be provided and installed in the
equipment rack to allow AV signal routing and communication,
b. AUDIO SYSTEM
1) Four (4) 6.5" 2-way networkable speakers shall be provided and flush mounted in
the ceiling, two (2) in each room, to provide audio reinforcement,
2) One (1) existing RANE DSP shall be removed and be handed to the Customer.
3) One (1) networked DSP with 8-flex channels shall be provided and installed in the
equipment rack for audio signal routing, equalization, feedback suppression, cello
cancellation, and compression for each roorn as needed.
4) Two (2) in -ceiling beam array microphones shall be provided and installed above
the conference tables, One (1) in each conference room, to capture in -room audio
for web conferences,
C. VIDEO SYSTEM
1) Two (2) existing OFE displays on the front wall shall be removed, lowered, and
reinstalled in the project. Two (2) existing OFE displays on the rear wall shall
remain and be reused in the remodel project as currently installed, The signal input
is split by an existing OFE HDMI Ix2 DA, so the back display shall mirror the
front display. This device shall remain and be reused.
2) Two (2) 4xI HDMI media switchers shall be provided and installed to switch input
sources for the existing OFE displays, The source's shall include the existing OFE
AMX decoder, the existing OFE wall plate below the front display,, and the existing
OFE PC for web conferencing.
3) Two (2) existing OFE small format PCs shall be installed, one (1) behind each of
the front displays, to be used as a soft codec for web conferencing.
4) Two (2) auto-fralning, networked web conferencing cameras shall be provided and
installed, one (1) at each display on the front wall of each room to allow web
conferencing video,
5) Two (2) AV to IJSB bridges shall be provided and installed, one (1) in each room,
to provide AV input to the OFE PC for web conferencing.
O\f-iiifs-Ol.fortfiiv.coiii\salcs\Sitcs\Og IIOUUHIAD\CBTXBEAI Multiple Prqjects\CBTXBHA1 281539 Police RTCC build Coittract\Propos,w1-1,'inittscjw-1111,LD-CBI'XBEAI-
281539-Policc RTCC.RcvI.docx, 11/2W2023 9:59 AM) Page 7 of 24 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees
of the, parties hereto and is not for general disiribution within or outside their respective companies.
City of Beaumont
1101 ice RTCC
REVISED November 27, 2023
d, CONTROL
Ford Audio -Video Systems, LLC
Submiticdfly. I)otigiistrill, iciiioirAccount Manager
Nee S of 24
1) The Customer stall use the existing OFE display remote to power on/off the
existing OFE displays.
2) Three (3) single gang control interfaces shall be provided and installed, one (1) oil
the wall of each conference room, and one (1) in the Training Room. The
interface shall be programmed as follows:
Conference Rooms:
a) Source: HDMI input select
b) Volume: Up/down
Training Room:
a) Room Volume: up/down
b) Source Volume: Mic, presentation PC, AMX decoder
OPTION 5 AV OVER III INTEGRATION
FULL FACILITY CAMPUS FEED
1) Ford shall integrate the existing OFE AMX AV over IP EOC system to be and
accessible system to the RTCC. The programming shall allow sources and
destination to be accessed by either department, the RTCC and the EOC.
2) Two (2) 40-port PoE+ network switched shall be provided and installed, one (1)
in the 2"' Floor EOC IDF, and one (1) in the 3rd floor IDF to replace the existing
Cisco network switches of the AV system. The existing Cisco network switches
shall be removed and handed to the customer. All necessary patch cables and
panels for the AV over IP system shall be provided and installed by Ford AV,
a) The Customer shall provide and install the fiber cable between the 2"d and
3 d floor IDFs, and between the Yd floor IDF and the RTCC. equipment
room,
THE CUSTOMER SHALL BE RESPONSIBLE FOR:
The Customer shall have a representative (one [1] person selected by the Customer)
available (hr0L1gh0Ut the installation to make decisions on behalf of the Customer
concerning the installation. The purpose is to ensure that communication between the
Customer and Ford is accurate and responsive in the event of questions or problems that
may arise during installation.
b. The Customer Representative, or their designee, must be available to review (lie User
Jnler face (UI) submittal, provided by Ford. Review and approval in a tiniely manner is
important to project execution and completion. Two (2) design reviews and revisions are
Multiple Projccts%CBTXBEA1 281539 Police R'rcc build Contracffllroposal-Fi nal%scjw-1 I i LLD -CBTX 13EA I -
281539-11olice RTCC.RcvLdocx, 11/27/2023 9:59 ANn Page 8 of 24 PROPRM'rARY INFORMA110N. The infonuation contained herein is for use by-autborizedemployces
ofthe parties hereto and is not for genenal distribution wilhin or outside their resp"tive companies.
City of Beamnont Ford Audio -Video systems, LLC.
Police RTCC Submitted By: Douglas Hill, Senior Account Manager
RMSED November 27, 2023 Page 9 of 24
included in this proposal. Additional revisions or failure to return the'LA submittal within
seven (7) business days of receipt, may result in a change order requiring additional funds
to complete the project.
Tile Customer shall clear the rooms involved in the installation of all activities during the
Period of installation. Ford will work with the Customer to schedule the installation.
Hours or days of work lost by the installation crew due to the inability to work as planned
will be charged to the Customer based on the extra labor and expenses required.
Ford reserves' the right to modify payment terms of this Agreement if equipment is ordered
and received by Ford for this project and the project is delayed, postponed, or canceled, for
any reason. Ford will Invoice the Customer for the equipment that has been received, or
any custom ordered items, based on pricing established in this Agreement.
d. The'Customer shall provide a facility that is prepared for the installation of electronic
equipment. This includes a clean, dust -free, and air-conditioned environment that is secure
and quiet. Tyre Customer is responsible for providing a secure job site and for the cost of
loss or damage to audio, video, and lighting equipment delivered by Ford to the job site.
e. Existing or Customer provided conduit and raceway must be in good condition for use and
be sized appropriately for the requirements of the project,
Electrical Power
In the event that electrical power is required to be installed or conduit systems are required
to support the audio/video systems, it is the responsibility of the Customer, at their expense,
to provide complete and adequate electrical power and conduit, unless otherwise noted,
9. Providing and preparing adequate space for tile location of all equipment included in tile
system. If AV equipment is installed in a finished ceiling or wall, the Customer is
responsible for tile refinishing.
h. Providing a clear area with adequate ventilation and air conditioning that maintains a room
temperature not exceeding 75 degrees Fahrenheit in all rooms that are occupied by
so-Lind/atidio,/video/liglitiiig equipment racks. Sound, audio, video, and lighting equipment
produces heat which must be dissipated by ventilation or air conditioning. Prolonged
operation at room temperatures above 75 degrees Fahrenheit will shorten the life of
electronic equipment leading to premature failure of components.
i. 'rhe Customer is responsible for the installation and registration of all software on CAFE
computers. Ford will provide the Customer with the system requirements for Ford provided
software, but the Customer is responsible for installing it on the OFE PC's and/or OFE
network. All software -related customer support shall be directly provided by the software
manufacturer.
j. Scaffolding or lifts provided by the Customer for use by Ford must meet, OSHA safety
standards and be satisfactory to meet the needs of the Ford installation personnel. In the
event the Customer furnished scaffolding or lifts are unacceptable, Ford will present a
change request detailing the additional cost and time extension required to complete the
project.
110LAHILLM03'rXIBEA1 MuNiple Projccls\CBTXBEA 1 281539 Police RTCC build Coii[ract\Prol)osal-Fiiijl\.scjNw-filLLD-Cfi'I'Xfil-Al-
281539-Police 1U'CC.Revl.docx, 11/27/2023 9:59 ANI) Page 9 of 24 PROPRIETARY INFORMATION The infonnation contained herein is for use by authorized employees
ofthe parties hereto and is not for general distribution within or outside their respective companies.
City ofl3eaumont Ford Audio -Video Systems, LLC
Police RTCC Submittedfly: I)oaiglasHill, SeTiiorAccoiaiitMiiiiger
REVISED November 27, 2023 Page 10 of 24
k. Ford is not licetised for and does not perform any electrical, Structural, or mechanical
engineering; in addition, Ford does not provide carpentry, painting, masonry, ceiling, or
carpet laying work.
The Customer shall advise Ford in writing prior to signing a contract agreement regarding
the existence of asbestos in any area that Ford may be required to work. The Ford safety
policy does not allow any employee to perform work if any asbestos hazard exists. If
asbestos is detected, Ford employees will be removed from the location until the location
can be made safe in compliance with OSTIA standard (1926,1 101). Any incurred expenses
related to the stoppage of work will be the responsibility of the Customer.
FORD SHALL BE RESPONSIBLE FOR:
Providing line drawings for systems and equipment manuals electronically at no cost
b. Fabrication and installation of audio/video systems
C. Providing recommendations for electrical power and conduits, to be provided and installed
by the electrical contractor, for the audio, video, and control systems
d. Installation of low voltage audio and video wiring for systems
e. Electronic testing of audiosysterns
f, Tuning of audio processors
9. Testing and alignment of video systems
h. Training
i. Warranty service
i. Providing as -built drawings with wire numbers and labels
C. INSTALLATION SCHEDULE
Ford will provide system drawings, purchase and fabricate equipment, program control software,
and do in -shop testing. The in -shop work will take approximately ten (10) to twelve (12) weeks
prior to the beginning of the actual installation at the Customer's facility. Ford estimates the actual
on -site installation, test out, and commissioning of this project will take five (5) weeks, The total
time required to complete the project is approximately seventeen (17) weeks from agreement
execution.
The completion of Ford's work depends, upon the facility being secure, dust -free, air-conditioned,
and quiet. Due to the ongoing delays in the equipment supply chain, delays in the schedule(]
installation of AV systems can OCCUr. Ford will keep you informed if scheduling changes become
necessary.
[IOU'JIILLD\CBTNB,EAI Multiple Prqjects\Cl3*I'XBEA1 281539 Police WI'CC build Coiitract\Proposil-1,'iNial\scj w-1 III I,D-CI3TX13 EA I -
28l539-PoiiccRTCC.ReNPJ.doex, 11/27/20239:59ANI) Page 10of24 PROPRIETARY INFORMATION. The inforniation contained herein is for use by authorized employees
of the pailies hereto and is not for general distribution within or outside their respective companies,
City of Beaumont.
Police RTCC
REVISED November 27, 2023
Pont Audio Video Systems, LLC
Submitted Hy: 1)on,glas ifil'l, Seniior Account tvtaitager
Park 1 I of 2.1
2, For Ford to meet the above completion schedule, it is important the Customer warrants there are
no interruptions in the availability of the job site for Ford to perform its work. Additionally, a failure
of the Customer to respond timely to Ford"s written requests for information or Customer -approval
of submittals will delay (lie project, Ford schedules its workforce weeks in advance in order to meet
installation completion dates. The Customer si7all Notify Ford°s Project Manager in the event the
Customer changes the schedule or the Customer's other contractors fall behind in completing their
portion of the work.
D. EQUIPMENT LIST"
BEAUMONT RTCC (BUVBOAIZD CONTRACT #I644-21)
Quantity Description Price Extension
500.00
BELD.I695A WIRE,RG6/U,## 18,75OI1M,PLEN,CATV
1,37
685.00
1.00
C2G.38998 12M USB 2.0 A/B ACTIVE CABLE
28.00
2&00
100
CHIE,CSSLP 15X 10 MOUNT,STOR.AGE PANEL, SLIDING
144.00
2.88,00
1,00
EX'FR.70-1028-01 AC,CE,UNDER TABLE SHELF
61.00
61.00
1.00
OUTDOOR ANTENNA &. MOUNT
412.00
412.00
1.00
OUTDOOR WEATHER STATION
7,818.00
7,81.8.00
102.00
CABLES & CONNECTORS
29.00
2,958.00
104,00
DATA PANELS & CABLES
27.00
2,808„00
65,00
MOUNTING HARDWARE
29.00
1,885.00
44.00
RACK HARDWARE
16.00
704,00
6.00
SMALL SPEAKER SUPPORT
12.00
72.00
50.00
WIRE MANAGEMENT
29.00
1,450.00
1.00
LOWE.LFD-44FV DOOR,VENTED,FRONT-44U,LOCK,BLK
346.00
346.00
1.00
LOIAIE.RRD-44 RACK R.AIL,44U,I`APPED 1.0'-32
47,00
47.00
4,00
LOWE,USV-I 10 SHELF, VENTED, 1RU, 10" DEEP
38.00
152,00
1.00
MIDD,RMKBLCD I7K DISP.MON,17"HD/K.EYBOARD/E VM 8P
2,810.00
2,810.00
12.00
NETG.A.XC7611000 CABL,IM SFP+ CABLE
56.00
672,00
1.00
SNAP.WB-800-FP WATTBOX FACEPLATE DISPLAY
184.00
184,00
500.00
WEST,25225B WIRE,2C,16G,PLE'NUM,GR.AY
.22
110.00
4,,000,00
WEST.254246EZBK 4P,23G,SLD,CAT6,PLNM,BLAC,K
.26
1,040.00
4.00
QSC.AD-C6T-WH CEILING 6.5" 70V 60W WHIT
187.00
748.00
1.00
QSC.CORE110E-V2 8X8X8 W/ DANTE/USB/POTS-1-VOIP
2,972.00
2,972.00
1 M
QSC.CORENANO NO ANALOG, 64 NET + USB
1,546.00
1,546.00
2,00
QSC.NL-C4-WH 4" LP CEILING-MNT SPEAKER WHT
377.00
754,00
1.00
QSC,SLDAN-32-P Q-SYS SOFTWARE-DANTE 32X32 LIC
649.00
649.00
1.00
QSC.SPA-QF60X2 2CH 60W QSYS AMP
1,002.00
1,002.00
9.00
QSC..UNDNEMO 64 CHANNEL DESKI OP DANTE AUDIO
967.00
8,703.00
1.00
SENN.509178 TCCs2,BEAM FORMING & MOUNT
3,765.00
3,765.00
1.00
AJA.HELOPLUSRO I1.264 STREAMING & RECORDING A
1,649,00
1,649.00
1.1..00
AM.XYGN2122A-CD CARD,NMX-ENC-N2122A-C ENCODER
1,861.00
20,471.00
12.00
AMX.FCN2122A-SA. VIDE,JPEG 2000 AV ENCODER POE
1,880.00
22,560.00
1,.00
AMX.FGN2222AµCD NMX-DEC-N2222A-C DECODER CARD
1,117.00
1,117.00
2100
AMX.F'GN2222A-SA VIDE)PEG2000 DECODER, AES67
1,143.00
26,289.00
2.00
AMX.FGN9206 AV,2RU RACK MOUNT" CAGE,,6 CARD
675.00
1,350.00
2.00
C1-1IE.XSMIU MOUN,X-LRG, STATIC MOUNT ASSEM
231,00
462.00
3,00
CON`I'.5114-001 232-ATSC 4K - IIDTV TUNER
882.00
2,646,00
3,00
CONT,5117-001 IP-SDI 41 IPTV DECODER WITH SD
1,107.00
3,321.00
18,00
LG.55VSM5J-11 DISP, 55"17141), EVEN BEZEL .44MM
4,080.00
73,440.00
{WW(-rarfa-01.fordar.cortals7lea15ales0R 110i.RHJL1,MCB'rXBE.A1 Nfuldple ProjectACE31 BLAI 281539 Police RTCC build Contract\Proposal-Pivauflscjw-I11[.9.17-CBTXBEAI-
281539-Po@ice RTCC..'IRa vi.doeu, 1112711023 9:59 rA hI) Page 11 of 24 PRCIPRIETARY IN FORM,+ATIO , The iaifoniia,ition corvtiirred liereirr is for use by nothon ir_ed employees
of the parties hereto and is not for generaldistribution within or outside their respective companies,
City of t3cauntont
Ford Audio -Video Syste¢ns, LLC
Police RTCC
Submitted
fly: Douglas hill, Senior
Account Manager
REVISED November 27,
2023
Page 12, of '24
1.00
LG.86TR3DK-13 86" 4K PRO TOUCH DISPLAY
4,229.00
4,229.00
1.00
1-0.86UL3J-13 DISP,MON,86",tJI-ID,350NIT,WEBOS
3,660,00
3,660.00
18.00
I'EE .DS-V J775 I' OUN,SMART i' OUNT SUPIWML,
414,00
7,452.00
1.00
AMX.FG2.106-02 NETLINX INTEGRATED CONTROL PRO
1,480.00
1,480.00
1.00
AMX.F'G423-48 POM7E,POWER SUPPL;Y,12V
110.00
110.00
2.00
A X.I"G5969-47 10" TABLETOP 65 TOUCI-I SCREEN
1,484.00
2,968.00
1.00
FAV.SSA SYSTEM SUPPORT AGENT
799.00
799.00
1.00
I`IETG.GSM4230PX 1 24 PORT POE-+- MANAGED SWITCH
1,942.00
1,942.00
2.00
NETG.GSM4248P'X 1 40 PORT POE+ MANAGED SWITCH
2,620,00
5,240.00
1.00
SNAP.UPSIPVM 15 IP CTRL PDU & 1500 VA UPS KIT
1,291.00
1,291.00
3.00
LIFE CABLE/SAT BOX
.00
.00
9.00
LIFE USER WORKSTATION
.00
.00
9.00
OFE MONITOR
.00
.00
1.00
LIFE USER PC
.00
.00
1.00
LOWE.LER-4432 RACK,44U,32"D,ADJ RAIL,R/DOOR
1,219.00
1,219.00
1.00
LOWE.LMB-32 RACK BASE, 32" 1-I CASTERS
1.97.010
1.97.00
1.00
QSCf.NC-110 110 DEG EPTZ QSYS CAM POE
1,024.00
1,024.00
2.00
NETG.XSM4216F10 4250-16XF 16PT SFP+ SWITCH
1,1 12.00
2,224.00
Sub 'Total
231,809,00
INTEGRATION SERVICES (BUYBOrI.E2D CONTRACT #644-21)
Quantity
Description
Price
Extension
DESIGN, ENGINEERING, FABRICATION,
PROJECT MANAGEMENT, INSTALLATION,
COMMISSIONING,'I"RAINfNG AND WARRANTY
162,618.00
162,61.8.00
Stib Total
162,61.8.00
Merchandise:
231,809.00
Integration:
162,618.00
Other:
,00
Freig]W
.00
Sales Tax:
.00
Total Amount:
394,427.00
OPTION I - SIDE VIDEO WALL
4X3 VIDEO WALL (BUYBOARD CONTRACT #644-21)
Quantity
Description
Puce
Extension
16.00
CABLES & CONNECTORS
29.00
464.00
1.6,00
MOUNTING HARDWARE
29.00
464.00
16,00
WIRE MANAGEMENT
29.00
464,00
12.00
AMX.FGN2222A-SA VIDE,JPEG2000 DECODER, AES67
1,143.00
13,716,00
12.00
LG.55'VSM5J-1-1 DISP, 55"FIID, EVEN BEZEL .44MM
4,080.00
48,960�.00
12.00
PEER.DS-VW775 MOUN,SMAR`I' MOUNT SUPREME
414.00
4,968.00
Sub Total 69,036.00
(\Af-enfs-dl,fordaw.comisales\Sales\tab I$b'Uffl1LLD\CBTXBE- 4I Mullipie Projects1C BTXBEA1 281539 Police RT'CC build ContmettProposal-1)nnl\scjw-IIILLD -C13TXBEAI-
28I, 539-Police RTCC.RevLdocx, 1 U27/2023 9:59 ANI) Page 12 of 24 PROPRIETARY INFORMATION. The information contained herein is for use by aulborized employees
of the parties hereto and is not for gencrat disuibution willihi or outside their respeeeive companies.
City of Beaumont Ford Audio -Video Systeurs, LLC
Police RTCC Submitted By: 1)ortiglas lull„ Senior Account Arlanager
RMS1iLallovember 27, 2023 Page 13 of 24
INTEGRATION SERVICES (BUYBOARD CONTRACT 11644-21)
Quantity Description Price Extension
DESIGN, ENGINEERING, FABRICATION,
PROJECT MANAGEMENT, INSTALLATION,
COMMISSIONING, TRAINING AND WARRANTY 3'0,349.00 30,349.00
Sub Total 30,349.00
Merchandise:
69,036,00
Integration:
30,349.00
Other:
.00
Freight:
.00
Sales Tax:
.00
Total Amount: 99,385.00
OPTION 2 — SIDE WALL LARGE DISPLAYS
3 SIDE DISPLAYS (BUYBOARD CONTRACT 644-2I)
Quantity
Description
Price
Extension
2.00
MOUNTING HARDWARE
29.00
58.00
2.00
WIRE MANAGEMENT
29.00
58.00
3.00
AMX,F"GN2222A-SA VIDE,JPEG2000 DECODER, AES67
1,1.43.00
3,429.00
3.00
LG.86UR340C9UD DISP.I'V,86",4K,UI-ID 33'0NIT
2,520.00
7,560.00
3.00
PEER.ST680 MOUN,UNIV TILT FOR 61"-102" FL
147.00
441.00
Sul) Total 11,546.00
INTEGRATION SERVICES (BUYBOARD CONTRACT #644-21)
Quantity Description Price Extension
DESIGN, ENGINEERING, FABRICATION,
PROJECT" MANAGEMENT, INSTALLATION,
COMMISSIONING, TRAINING AND WARRANTY
9,061,00 9,061,00
Sub Total 9,0�61.00
Merchandise:
11,546.00
Integration:
9,061.00
Other:
,00
Freight:
.00
Sales Tax:
.00
Total Amount: 20,607.00
il\f-"rrfs-Ol.forday.coiitAsalcs\Salca't08 H01AHlLL€ \C13TXBFAl Multiple I1rojccts\ClfTXBEA1 281539 Police RTC:CJ build Contract\Proposal-Fivakscjw-lf1LLD -C BTXBEAI-
281539-Police RTCC.Rev I dom 1 1127/2023 9:59 AM,) Page 13 of 24 PROPRIETARY INFORMATION,. Tlee vsformation contained herein is for m"segay autlrarired einl,"layces
ofthe,parties hereto and is nl for general distribution within or outside their respective companies.
City of Beaumont Ford Audio -Video Systems, 11C
Police RTCC Submitted Bye Douglas hill„ Sc!uiiorAccount NInnager
REVISED November 27, 2023 Page 14 of 24
OPTION 3 - SAU DISPLAY SYSTEM
SAID STATIONS (BUYBOARD CONTRACT#644-21)
- - - - --------
Quantity Description Price Extension
1.00
CABLES & CONNECTORS
29.00
29.00
1.00
MOUNTING HARDWARE
29.00
29.00
1.00
WIRE MANAGEMENT
29.00
29.00
4.00
AMXF(YN2222A-SA VIDE,JPEG2000 DECODER, AES6,7
1, 143.0�O
4,572.00
Sub Total 4,659.00
INTEGRATION SERVICES (BUYBOARD CONTRACT #644-21)
--- --------- -
Quantity Description Price Extension
---------- -------
DESIGN, ENGINEERING, FABRICATION,
PROJECTMANAGEMENT, INSTALLATION,
COMMISSIONING, TRAINING ANT) WARRANTY
OPTION 4 - EOC CONFERENCE ROOMS A & B
4,019.010 4,019.00
Sub Total 4,0119.00
Merchandise:
4,659.00
Integration:
4,019.00
Other:
.00
Freight:
.00
Sales Tax:
.00
Total Amount: 8,678.00
CONFERENCE I & 2 (BUYBOARD CONTIZACT#644-21)
- - --------- - ------
Quantity Description Price Extension
4.010 CHIE.CSSLP15XI0 MOUNT,STORAGE PANEL, SLIDING
2.00 CHIE.LTM I U MOUN, LG HEIGHT ADJ, TILT MOUN
9,00 CABLES & CONNECTORS
6.00 MOUNTING 14ARDWARE
4.010 SMALL SPEAKER SUPPORT
4.010 WIRE MANAGEMENT
1.00 LEVI.69270-IJ24 PANE, 24P,PRELOAD, QUICKPRTJU
4.00 NETG.AXC761 1000,CABI.,,IM SFP+ CABLE
3.00 ATTE.AXONCI QSYS NATIVE CONTROL KEYPAD
1,010 QSC,CORF8FLEX 8 FLEX IN/Ou,rs,AEC,DANTE+VOII)
4.00 QSC,NL-C4-WH 4" LP CEILING-MNTSPEAK-ER WHT
2.00 SENN.509178 TCC2,BEAM FORMING & MOUNT
2.00 QSCJOUSBBRIDGE CONI',.VID,POE AV TO USB BRIDGE
144.010
576.00
258.010
516.00
29.010
261.00
29.010
174,00
12.00
48.00
29.00
116.00
231.00
231.00
56.00
224,00
544.00
1,632.00
2,068.00
2,06&00
377.00
1,508.00
3,765.00
7,530.00
1,472.00
2,944.00
1401AIJILLIAC)'I'M1IEA I Multiple ProjeclsWBIAHIFAl 281539 Police RTCC build Contrict\llrol)L)svI-Fiiiil\scjw-I]ILI.,D-CBTXBEAI-
281539-Police R'FCC.Rc%,l.docx, 1112.712023 9:59 AM) Page 14 of 24 PROPRIETARY The information contained herein is for use byauthorized employees
of the parties hereto and is not for general distribution within or outside their respective companies.
City of Beaumont
Police RTCC
REMSFl3 November 27, 2023
Ford Audio -Video systems, LLC
submitted fly: Douglas hill„ senior Account Manager
Page 15 of 24
2.00
AVER.COM520PR2 CAME,CAM520 PR02,CONFERENCE
1,012.00
2,024.00
1.00
NE'1"G.GSM4230PX1 24 PC)I~``I' I-1OE4- MANAGED 'SWITCH
1,942,0�0
1,942.00
1.00
QSC.SLQSE8NP SOFT,8FLEXiNANO SCRIPT" ENG. 1..1
165.00
165,00
2.00
OFE USER PC
.00
.00
1.00
OFE SVSI DECODER
.00
.00
2.00
OFE DISPLAY
.00
.00
2.00
1IALL.SW-HD-4A 4X1 IIDMI SWITCH RS232/AUDIO
254.00
508.00
2.00
EXTR,60-804-01 ADAP,AIIDIO SUMMING WIRCA INPUT
48.00
96.00
Sulu Total 22,563.0�0
INTEGRATION SERVICES (BUYBO3 ARD CONTRACT 4644-21)
Quantity Description Price Extension
DESIGN, ENGINEERING, FABRICATION,
PROJECT MANAGEMENT, INSTALLATION,
COMMISSIONING, "TRAINING AND WARRANTY 20,242.00 20,242.00
Sub Total 20,242.00
Merchandise: 22,563.00
Integration: 20,242.00
Other: .00
Freight: .00
Sates Tax: .00
Total Amount: 42,805.00
OPTION 5 AV OVER IP INTEGRATION
EXISTING AMX SYSTEM EQUIP (BU"YL'C A1W CONTRACT #644-21)
Quantity Description Price Extension
2.00
CABLES & CONNECTORS
29.00
58,00
2.00
MOUNTING HARDWARE
28.00
56.00
2.00
WIRE MANAGEMENT
2.8.00
56.00
80,00
DATA PANELS & CABLES
27.00
2,160.00
16.00
NETG.AXM7631000 DATA,IOGBASE-I..RM SFP+ LC
297.00
4,752.00
2.00
NETG.GSM4248PX 140 PORT POEM MANAGED SWITCH
2,595.00
5,190.00
Sub 'Total 12,272.00
O\furfs-0l,.forr9av+.colliesa@cs\s;iles\08 E10MI1111.CACH3"rYBEAi Multiple Projects\031xB AI 28IS39 Police RTCC build C,ontrictNProposal Fimiallscjw-1111.1,17-CI31'XI3T:A1-
281539-Police RTCC. Rev Ldocx, 11127/2023 9.59 Ahlj Page. 15 of 24 PROPRIP"I ARY INFORMATION. The information contained herein is for use by authorized employees
ofthe parties hereto and is riot for general dishihution within or outside their respective companies.
City of 11caumout
Police RTCC
REVISED Noverriber 27, 2023
INTEGRATION SERVICES (BUY130ARD CONTRACT#644-21)
Quantity Description
DESIGN, ENGINEERING, FABRICATION,
PROJECT MANAGEMENT, INSTALLATION,
COMMISSIONING, TRAINING AND WARRANTY`
COST SUMMARY AND TERMS
PROPOSED TOTAL:
OPTION I — SIDE VIDEO WALLT OTAI.,:
OPTION 2 — SIDE WALL LARGE DISPLAYS TOTAL:
OPTION 3 — SALT DISPLAY SYSTEM TOTAL:
OPTION 4 — EOC CONFERENCE ROOMS A & B TOTAL:
Ford Audio -Video, Systems, LLC
SubrnblcdBy: Douglas Hi 11, senior Account Manger
Paec 16 of 24
Price Extension
15,264.00 15,264.00
Sub Total 15,264.0�0
Merchandise:
12,272.00
Integration:
15,264,00
Other:
.00
Freight:
.00
Sales Tax:
.00
Total Amount: 27,536.00
$394,427.00
$99,385.00
$20�,607.00
$8,678.00
$42,805.00
OPTION 5 — AV OVER IP INTEGRATION: $27,536.00
TAXES: No taxes have been included in the Project 'Total Aniount,'unless specifically shown on
the 'Sales Tax' line. All taxes are the responsibility of the Customer. If a tax is charged to
Ford, the Customer will be responsible for reimbursing Ford for the cost,
TERMS: The Customer shall issue a purchase order in accordance with the terms and conditions of
the BuyBoard Contract #644-21.
Ford shall issue monthly invoices.
All invoices are due Net 30.
EXTENDED WARRANTY:
In addition to Ford's Standard Warranty, Ford offers a two and three-year extended
warranty on the equipment and installation provided by Ford. The same warranty
guarantees and limitations described in Section F of the proposal apply. With the purchase
IIOUUIILLD%CBTX13EA] Multiple Prqjeots\Cl3TXBEA1 281539 Police RTCC build CorAr,-jCtNProp0S-
,11-17itial\scjw-HILLD-CBTXREAI-
281539-l1o1iceRTCC.Rev1.docx, 11/27/20239:59AM) Page 16 of24 PROPRIETARY INFORMATION. 'rite iiifontiatioiicontained liereiiiis for use by author i zed cruployces
of the parties hereto and is not for general distribution within or outside [heir respective companies.
City off3eaunront Ford Audio -Video systems, LLC
11okee R'rcc Submitted 13y: Douglas Hill, Senior Account Manager
REVISH) November 27, 2023 Page 17 of 24
of the extended warranty, Ford will perform one (1) pre -scheduled preventative
maintenance service call during the second year of the Extended Warranty and another in
the third year of the Extended Warranty, if selected. The purpose of conducting this routine
preventative maintenance (PM) visit is to check the general operation of the equipment and
repair the systems if needed. This PM service call shall be scheduled in advance with the
Customer, between 8:00 any and 5:00 pill, Monday through Friday, excluding holidays, and
does not include expendable materials used (e.g., light bulbs, lamps, light fixture lamps,
fuses, batteries, portable connection cables, etc.) or system programming,
Year 2 Extended Warranty $10,829.00
Year 3 Extended Warranty $11,63100
By accepting the Year 2 Extended Warranty the Customer has the option to accept the Year
3 Extended Warranty. Additional service needs can be scheduled by cillailing
service @)forday.corn, or by calling 1-800-654-6744.
The Year 2 and Year 3 Extended Warranties for separately priced options have not been
included in the Extended Warranty totals above. Upon acceptance, the Extended Warranty
for [lie options can be added by informing your Ford Account Manager.
ALTERNATIVE LEASING:
Leasing options are available. Please contact your Ford Account Manager for more
information.
CC: Unless otherwise prohibited by law, a 3% batik interchange fee will be charged for using a
credit card for payment.
PRICE: The price stated above for this project is based upon the complete system being purchased
and installed at one time. In the event the Customer selects to purchase less than the total
project, delays purchase of any portion of the system, requires that the system be installed
in phases, or delays the installation; Ford reserves the right to charge for additional labor,
travel, and overhead. The price is valid for thirty (30) days from the date of this proposal.
It is agreed that the estimated duration of Ford's portion of this project is seventeen (17)
weeks from the proposal acceptance date. In the event of a delay or extension of time,
through no, fault of Ford, Ford shall be entitled to receive a change order for the additional
cost of overhead and other costs resulting from the delay, In addition, any outstanding
Customer unpaid invoices and unbilled costs incurred by Ford shall become due and
payable regardless of contract scheduled payments.
COMMENCEMENT OF WORK:
Ford must receive the enclosed contract signed by the Customer and/or a Customer
provided and Ford approved purchase order that specifically accepts and includes ALL
terms an(] conditions outlined in this proposal, along with any payment terms and
provisions included in this proposal before the agreement will be considered fully accepted
and executed by Ford. Receipt of the above -mentioned documents and payments is a
condition precedent to Ford's obligation to perform any work contemplated under this
H01AH1LLD\C.BTXBEA1 Multiple 1:'rojects\CBTXBEAt 28t539 Police RTCC build (,'.oiitrict\Prol)Ds,,il-Fnti,,il\scjw-I]ILLD-CBTXBEAI-
281539-Police RTCC.Rev1.docx, 11/2.7/2023 9:59 AM) Page 17 of24 PROPRIE-FARY INFORMATION. 'nio information contained herein is for use by authorind employces
ofthe parties hereto and is not for gencial distribution within or outside their rcspeclive companies.
City or Beaunlow Ford Audio -Video systems, LLC
police RTCC SubmittedBy: I)otigiisfhll,SciiiorAccotijatYviaiilgcr
R17VISED November 27, 2023 Page 18 of 24
contract, including engineering the system, purchasing the equipincrit and scheduling the
Work crews for installation. In the event the Customer fails to pay Ford within the terms
above, Ford reserves the right to stop work oil the project until all payments are received
by Ford in accordance with the terms.
CREDIT: This proposal shall not be decined as accepted by Ford until the executed contract is
returned to Ford's Credit Center for final review and acceptance,
CHANGES: Any Custoiricr Change Orders (CCC)) must be approved in writing by the Customer prior
to execution by Ford and are subject to the credit terms of this Agreement.
NON -SOLICITATION:
The Customer and Ford mutually agree, because of tile high cost of training all employee,
that neither party shall solicit the employment of any employee of the other party, and shall
not employ any employee or any person who was all employee of the other party at ally
time during the relationship between the parties or for a period of one (1) year following
the termination of any relationship between the parties. In the event of a breach of this
section, tile breaching party agrees to pay the other party an amount equal to the hired
employee's annual wages as an agreed upon cost to replace the employee,
1a. GUARANTEES AND I...IMITATIONS OF WARRANTIES
FORD GUARANTEES, THE FOLLOWING:
a. Equipment will be new, unless noted otherwise,
2. STANDARD WARRANTY
a, Equipment and installation provided by Ford in this proposal wilt be ftee of defects and
will be repaired or replaced, free of charge, for a period of one (1) year from the date of
substantial completion or the first date of beneficial use of tile system, whichever date
occurs first. Substantial completion shall be defined as the point where the work, or
designated portion thereof, is sufficiently complete so that the system call be used for its
intended purpose,
b. Equipment and materials provided by Ford that were manufactured by other companies
will be warranted under tile warranty terms of the original manufacturer.
The warranty does not include or cover expendable materials used with the system
installation (e.g,, light bulbs, lamps, light fixture lamps, fuses, batteries, portable
connection cables, etc.).
d. Ford is not responsible for the reliability of systems that communicate using wireless
technology. The performance of equipment utilizing wireless conlinunications is inherently
unreliable and will experience "dropouts", distortion, and loss of connectivity from time to
time. Interference fron-i other forms of radio frequency transmissions, such as radio and
television broadcasts, cell pliones, and computer wireless netNvorks, is probable, and should
be expected.
(1\f-iiifs-Ol.foi-d,,tv.coiii\salcs\salcs\(l8 JIOU1I1LI,D\CDTXl3E',AI Multiple Prqjccts\C.BTXBEAI 281539 Police RTCC build Contrtict\ilroposql-Fitiil\scjw-]IILLD-CBI'XBEAI-
281539-Police RTCC,Rcv1.docx, 11/27/2023 9:59 AM) Page 18 of24 PROPRIETARY INFORMATION. is for use by authorized employees
of the parries hereto and is nut for gencral distribution within or outside their respective companies.
City of Beaumont Ford Audio -Video Systems, LLC
Police RTCC Submited By: Douglas Hill, Senior Account Manager
REVISED November 27, 2023 page l9 of 24
Ford is not responsible For tile perferrriarice, testing, or configuration of owner-furiiished
data networks that are used to transmit audio, video, and lighting program data and control
signal data. IP-based videoconferencing system-, rely upon data networks that can provide
consistent bandwidth for the transmission. Videoconferencing that is transmitted over tile
Internet is subject to the intermittent and unreliable nature of the public network. In the
event that the Customer's network is found to be the cause of defects in the quality of the
audio/video signals, is unreliable, or has insufficient bandwidth to support the A/V/L
system and Ford's network eiigincers are required to troubleshoot or configure the
Customer's network, the cost of this service will be invoiced to the Customer.
f. Systems installed by Ford use network protocols to transmit content and data for audio,
video, and control. Any modifications to the network, including, but not limited to,
firinware updates, readdressing endpoints, or changes in hardware, including replacing
audio, video, and control components, can cause the systems to fail. Failures, such as the
ones listed, are not warranty issues and therefore not covered Under tile Ford warranty
described herein.
9. The term "Software" as used in this, document includes all editable source files, un-editable
compiled files, graphical user interface files and ftinctionality, audio digital signal
processor (DSP) files, in whole and in part, produced under the terms of this agreement.
Unless otherwise expressly agreed in writing, all Software created by Ford remains the
property of Ford,, and the Customer is hereby provided a license to use the Software for
this project only. The Software may not be used on any other project, nor used for ally
purposes outside of this project, nor shared nor disclosed to anyone who is not all employee
of the Customer's company without prior approval from Ford.
h. Procedures such as routine preventative maintenance functions (e.g., keeping filters clean,
keeping system environment free from foreign materials, etc.) are the responsibility of the
Customer and is not included within this warranty agreement. Failure on the part of the
Customer to perform these routine maintenance ftinctions shall void this warranty.
i. Ford will not be responsible for damages or cost of repairs due to modifications,
adjustments, or additions to the system, or changes to the Software performed by personnel
not authorized by Ford during the warranty period. Doing so will invalidate the warranty.
j. Ford may withhold warranty set -vice in the event that the Customer has an unpaid balance
due to be paid to Ford.
3. OWNER -FURNISHED EQUIPMENT (OFE):
a, Ford's intent is to provide a complete system including all equipment. In some cases, the
CLIstonicrillay own equipment which they desire tobe included witli the installation, Ford
identifies this as OFF.
b. The use of OFE is solely for the convenience of the Customer and is not included in the
warranty or guarantee provided.
Ford shall take reasonable care in handling OFE and install it according to standard
industry practices; however, Ford takes no responsibility for tile operation, performance,
O\f-refs-Ol.ford,,iv.cmiiksalesNSalcs\08 HOIJ\IIILLD\CBTXBEAi Multiple ProjectsTi37'XBEA1 281539 Police RTCC build
281539-iloliccR'f'CC,Revl,doc.x, 11127120239;59AM) Page 19 of 24 PROM I HTARYINFORMATION. I'licinformation container? herein is for use byauthorized employees
of the parties hereto and is not for general distribution witlifii or ou¢side their respective companies,
City of Beaumont
Police RI CC:
REVISED November 27, 2023
Ford Audio-Vidco systems, LLC,
SubmitledBy: Douglas liii[,SeiiiorAccotiiitM,,iiiager
Page 20 of 24
appearance, or effects of OFE before, during, or after its integration into the system. Ford
reserves the right to accept or reject OFE based on the equipment's service record, or lack
thereof, poor condition, or out of date software/firniNvare. Ford will not accept OFE that is
purchased by the Customer to replace equipment that is specified in this proposal.
d. In the event that OFE does not function properly, Ford shall notify the Customer to
deterinine if the OFE is to be a) repaired, b) an alternate unit provided by the Customer, c)
the unit is not to be used, or d) Ford is to provide a new unit. Ford shall provide a cost to
the Customer for the work to be done. The Customer will authorize any additional costs to
the job.
e. The existing equipment, removed as a courtesy by Ford, that is not being reused, shall be
handed over to the Customer. Ford is not responsible for the existing equipment or its
condition when received by the Customer,
G. TRAINING AND DOCUMENTATION
TRAINING INCLUDED:
a. Ford will ]lost a training session near the completion of installation. All system users and
interested people should attend this training so that all questions can be answered during
this training,
b. During (fie training, if requested, Ford personnel will attend the initial first use of the
system and assist the Customer's operators and users in the operation of the Ford -installed
system.
c. Ford shall provide a training agenda for scheduled training.
d. Ford shall provide a quick start guide (QSG) for each room type. The QSG is a gencric,
brief description of how to operate the system. One (1) copy of a laminated document, for
each room type, shall be provided to the Customer.
ADVANCED TRAINING - OPTIONAL:
Ford is committed to providing the highest quality and most inodern training experience possible
to its Customers. In addition to the training included with this prqject, for all additional fee, Ford
offers multiple, custornizable options to fit the needs of any Customer. The possible programs
include:
a. Ford shall supply a training video consisting of a visual tutorial or tutorials, if multiple
room type videos are purchased, that will explain ]low to operate specific AV systems.
This training tutorial, narrated by a Ford trainer, is a self -paced, always -available, online
video, viewable on any mobile device which give the Icarner a step-by-step process oil how
to use the technology.
b. In consultation with the Customer, Ford will develop and execute a custom curricultan and
curriCL111,1111 schedule.
(\\F-iiifs-Ol,foFciay.coiii\s,,i@es\S-,tles\Og H0U\fllLLD1CBTXl3EA1 Multiple Projec1s\C131'XBEA 1 281539 Police RTCC build Coiitrict\Propos.-ifl-Final\scjw-f]ILI,I)-(,B'rXIlLAI-
281539-Pol ice RTCC Rev Ldocx, 11/27,12023 9:59 AM) llageNol`24 PROPRIETARYINFORMATION. rho irafoa�nation aotatained Itercin is for use by autlaoriaed employees
ofthe parties hereto and is not for general. distribution within or outside their respective companies.
City of Beauniont
Police RTCC
RMSE'D November 27,2023
Ford Audio -Video Systems, LLC,
SSubniiucdt3y: Douglas Hill, Senior Account Manager
Page 21 of 24
C. Ford will provide in -person presentation(s), as needed, including presentation materials
such as PowerPoint or Prezi presentation.
d. Ford will develop a custom Orientation & Operations Handbook, which shall include
detailed, user-friendly information on solutions, ftinctionality, troubleshooting, curriculum,
and other useful reference materials,
0. The Ford Training Center also highly recornmends follow -tip training sessions six months
to a year following the initial session(s) to ensure that all concepts are anchored and being
employed by each user as well as providing opportunities, for new employees to receive the
same level and style of training existing employees received. The Ford Training Centel,
will work with customers to develop a long-term training strategy and/or ongoing training
curriculum.
f. Additional materials include documents in electronic forniat, additional hard and/or
laminated copies of Quick -Start Guides and Orientation & Operations Handbooks, as well
as digital copies of these curriculum material,-,.
9- All training curriculum and components will be developed and executed by a Ford Master
Trainer,
li. The components of the optional training are to be determined by the Customer, Account
Manager, and Ford Master Trainer to meet the needs of the Customer. The cost of tile
additional materials and training is based on the desired program.
Please contact Ford to receive a customized price quote on the Advanced Training Program
option,
H. BUILDING CONSTRUCTION AND SYSTEM INSTALLATION
VISUAL INSPECTION:
a. This proposal is based upon a visual inspection of the site conditions. It is agreed that some
buildings may have inherent design and/or construction that is not visibly recognizable and
is outside of normal standard and customary building procedures. If the walls, floors or
ceiling are found to be constructed in a manner that wire cannot be pulled or equipment
cannot be mounted or otherwise installed without labor or materials in excess of those
anticipated by both parties and proposed herein, the Customer agrees to be responsible for
any adjustments in the labor and materials required to perform the installation,
2. EXISTING CONDITIONS:
a. Acoustics and Noise
In facilities where Ford is providing a sound or audio system, the Customer is responsible
for providing an environment free of ambient noise and excessive reverberation and
echoes,.
1) Typically, ambient noise is created by HVAC systems (Heating, Ventilation, and
Air Conditioning), plumbing, or other mechanical systems in the building. Ili
HOM11111AACIfTX13FAI Multiple Prqjecls\CBTXBEAI 281539 Police RTCC build lfJ)-C13TXB1`A I-
29l539-I1oliccRTCC.Revl.docx, I 1 127/20239:59AKI) Page 21 of 24 PROPRIETARY INFORMATION. 'I'liciiifoiiii;dtioi)coiitaiiwdherein is for use by authorized employees
ofthe parties hereto and, isnot for general distri bud on within or outside their respective companies.
City of Beaumont Pond Audio -Video Systems, LLC
Poke RTCC Subiu4ledHy: Douglas [lill,Senior AccoiiTitManager
REVISED NoNrenil)er 27, 2023 Page 22 of 24
general, Ford recommends that the ambient noose sound pressure level not exceed
NC35 (Noise Criteria) or 35 dB A scale.
2) Long reverberation times and echoes are normally the result of hard wall, floor,
and ceiling surfaces found in some rooms. Typically, Ford recommends that the
reverb time does not exceed 1.5 seconds where the primary use is the
communication of speech. The production of other types of music may require
longer reverberation times. In the event that echoes exist, absorptive of diffusive
wall and ceiling panels may be required to eliminate or minimize the detrimental
effects of the echoes,
3) Ford is not responsible for any costs related to reducing the ambient noise or
modifying (lie acoustics of the Customer's facilities.
3. Vibrations caused by HVAC units, pumps, environmental issues (loud adjacent spaces, traffic,
airplanes, etc.), or general construction materials and methods, can cause unwanted audio
intelligibility issues and image issues withearneras, video projectors, flat panel displays, and direct
view LED video wall walls. Issues SUCK as these typically require specialized engineers and
contractors and are not the responsibility of Ford.
1. ACCEPTANCE
The Customer's personnel will be notified by Ford upon completion of the installation,
2. Demonstration of system performance will be during the training session,
3. Participants at the performance derrionstration shall include personnel representing Ford and
personnel representing City of Beauniont who are authorized to accept the system as, complete and
make final payment.
This proposal shall not be deemed as accepted by Ford until the executed contract is returned to Ford's Credit Center
for final review and acceptance. If a purchase order is required by the Customer, it must be transmitted with the
signed install agreement for review and acceptance.
This proposal contains confidential pricing, design, engineering, and installation information that is proprietary to
Ford. It is provided for your private use, and is not to be disclosed, in part or in whole, without the express,, written
authorization of Ford.
HOU\JHLLD\CBTXBFA1 Multiple Projec1sWBTX13EA1 2M539 Poke RTCC build Coiitr,,ict\llropos�al-Fiiiil\scjtiv-]IILLD-CBTX13EAI-
281539-Ilol ice RTCC,Rev kdocx, 11/2712023 9:59 AM) Page 22 of24 PROPRILTARY INFORMATION. The information contained herein is for use by authorized ernployees
of the pailies hereto and is not for general distribution within or outside their respective companies.
City of Beaumont Forcl. Amlio Nidco Systems, LLC
Police RTCC Submiticc[Hy: Douglas Hill, Senior Account Manager
REVISED November 27, 2023 Page 23 of 24
We appreciate the opporlunity to work with you on this project. If you have any questions or need additional
information, please contact me at 713-690-0555,
Sincerely,
FORD AUDIO -VIDEO SYSTEMS, LLC
Douglas I -lilt
Senior Account Manager
Voice-, 713-690-0555
E-mail: hilld@fbrdavcom
Website: www.forday.com
61f-iiifs-Ol.fortlay.coiii\salcs\S.iles\08 BOMIfl1'I'1J\CB'I'XHHAI Mulliple Vrojects\CIITXBEAl 281539 Police RTCC build.
281539-Ilol ice RTCC,Revl,docx, 11/27120239:59Ahl) Page 23 of 24 PROPRIETARY INFORMATION. The iiifoniiitioTicozitaiiiedliereiii is for tine tiyatilliorizedeiiil)loyees
of the Parties hereto Ind is not for general distribution within or ou [side theirrespective companies.
City of 1.3 eakifflUllt Ford Airdio-Video Systuris, LLC
Police RTCC 'iubmitterilly: I)otiglasi,lill,SciiiarAccount M-,iiiager
REVISED November 27, 2023 Page 24 of 24
SYSTEM INSTALLATION AGREEMENT
Between
CITY OF BEAUMONT
and
FORD AUDIO-VIDE,0 SYSTEMS, LLC
This is to signify that City of Beaumont and Ford AL1dio-Vidco Systems, LLC have entered into a contract, in the amount
of $394,427.00, for the purchase and installation of eqUiptnent and services described in the attached proposal.
OPTION I — SIDE VIDEO WALL: $99,385.00
OPTION 2 — SIDE. WALL LARGE DISPLAYS-. $20,607.00
OPTION 3 — SAU DISPLAY SYSTEM $8,678.00
CONNECTIVITY:
OPTION 4 — EOC CONFERENCE ROOMS A & B: $42,805.00
OPTION 5 AV OVER 11) INTEGRATION:
Year 2 only Extended Warranty:
Year 2 & 3 Extended Warranty:
$27,536.00
$10,829.00
$22,452.00
Customer Accepts
CUstorner Accepts
Customer Accepts
CLIstorner Accepts
Customer Accepts
Customer Accepts
Customer Accepts
City of Beaumont and Ford Audio -Video Systems, LLC, by and through their respective signatories to the Agreement,
each represent to (fie other that they are authorized to enter into this Agi-cement.
We do both agree to abide by the terms and conditions of this Agreement.
FORD AUDIO -VIDEO SYSTEMS, LLC CITY OF BEAUMONT
Douglas Hill
Senior Acconnt Manager
Christopher Ford, E.E.
Vice President
Date
Authorized Signature
Printed Name and Title
Date
110LAHILLWBI'XillAl Multiple ProjectsUVIX111"Al 281539 Policc RTCC build Coii[r,,tct'41'roposil-Piiial\scjw-IIILLD-CLiTXBI'Al-
281539-PoliceR'I'CC.Re\^l.doex,11/27/20239:59ANI) Page Mol`24 PROPRIETARY INFORMATION. The information contained herein is for use by authorized employees
ofthe parties hereto and is not fort distrilvirtion within or outside (beil. teSpeCliVe Colup-
'111jeS.
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