HomeMy WebLinkAbout08/29/2023 PACKETREGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS CITY HALL 801 MAIN STREET
TUESDAY, AUGUST 29, 2023 1:30 PM
AGENDA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
PROCLAMATIONS
PRESENTATIONS
Presentation – Letter of support for the Critical Nursing Program Shortage in
Southeast Texas for Lamar Institute of Technology.
RECOGNITIONS
PUBLIC COMMENT ON AGENDA/CONSENT
Persons may speak on the Consent Agenda and Regular Agenda Items 1-6 (or any
other topic)
CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered non-
controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is
required to remove any item for discussion and separate action.)
A. Council to consider approving the August 22, 2023, City Council Meeting Minutes
B. Council consider approving an agreement with Patillo, Brown & Hill LLP, of Waco, for
auditing services.
C. Council consider a resolution authorizing the settlement of the claim of Kristopher
Goodman
REGULAR AGENDA
1. Council consider a resolution awarding awarding Hotel Occupancy Tax Grant awards
for the 2023 grant cycle.
2. Council consider an Ordinance amending Ordinance No. 23-056, a request for a
Rezoning from RS (Residential Single Family Dwelling) to RM-H (Residential Multiple
Family Dwelling-Highest Density) or a more restrictive district for property located
north of 2360 S. Major Drive.
3. Council consider a resolution authorizing a contract with SETEX Construction Corp.,
from Beaumont for the City Wide Emergency Water Main Repairs Contract.
4. Council consider a resolution authorizing the City Manager to execute Change Order
No. 1 to the contract with Vortex Companies, of Houston, for the Long Street Grouting
Repairs Project.
5. Council consider a resolution approving the emergency repair of a pump for Lawson’s
Pump Station.
6. Council to consider re-wording Proposition A and eliminating Proposition B on the City
of Beaumont Charter changes.
PUBLIC HEARING
Council to hold a Joint Public Hearing on the proposed FY 2024 Budget and the
proposed 2024 Capital Program and at the conclusion of the hearing take action to
postpone the final vote on the proposed FY 2024 Budget until September 12, 2023.
REGULAR AGENDA
7. Council hold a Joint Public Hearing on the proposed FY 2024 Budget and the
proposed 2024 Capital Program and at the conclusion of the hearing take action to
postpone the final vote on the proposed FY 2024 Budget until September 12, 2023.
PUBLIC HEARING
Council conduct a public hearing and consider a resolution authorizing the City
Manager to submit a grant application and execute a contract with the Federal Transit
Administration (FTA) to receive funds for the Zip.
REGULAR AGENDA
8. Council conduct a public hearing and consider a resolution authorizing the City
Manager to submit a grant application and execute a contract with the Federal Transit
Administration (FTA) to receive funds for the Zip.
PUBLIC COMMENT - MISC
COUNCIL COMMENTS
ADJOURNMENT
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Kaltrina Minick at (409) 880-3777.
A
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Tina Broussard, City Clerk
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council to consider approving the August 22, 2023, City Council
Meeting Minutes
BACKGROUND
None
FUNDING SOURCE
None
RECOMMENDATION
None
ATTACHMENTS
Minutes - August 22, 2023
Minutes – August 22, 2023
MINUTES OF THE CITY OF BEAUMONT
COUNCIL MEETING
Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Randy Feldschau, At-Large
Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II
Audwin Samuel, Ward III AUGUST 22, 2023 Chris Durio, Ward IV
Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney
The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance
with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on August 22,
2023, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to
consider the following:
OPENING
Invocation Pledge of Allegiance Roll Call
Proclamations, Presentation and Recognition – Eddie Solis with Hillco Partners will
give an update on the 88th Legislative
Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 1-3
(or any other topic)
Mayor West called the council meeting to order at 1:30 p.m.
Pastor James Matthews with Impact Ministries gave the invocation. Mayor West led the Pledge
of Allegiance. Roll call was made by Tina Broussard, City Clerk.
Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio, Getz,
Feldschau, Samuel and Neild. Also, present were Kenneth R, Williams, City Manager; Sharae
Reed, City Attorney; Tina Broussard, City Clerk.
Proclamations, Presentation and Recognition
None
Public Comment: Persons may speak on the Consent Agenda and Regular Agenda Items 1-3
(or any other topic) (Public comments can be heard or seen at the City of Beaumont
website at beaumonttexas.gov
Jerome Alexander 1118 Avalon St. Beaumont TX
Albert Harrison 1240 Ashley Beaumont TX
CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered non-
controversial.
The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove
any item for discussion and separate action.)
Minutes – August 22, 2023
A. Council to consider approving the August 15, 2023, City Council Meeting Minutes.
B. Council to consider a resolution approving the return and replacement of the Police video
storage system from Sirius Computer Solutions, LLC of San Antonio, TX – Resolution
23-227
C. Council to consider a resolution authorizing the City Manager to apply for and receive
funding through the FY 2023 Edward Byrne Memorial Justice Assistance Grant Program
and to execute all documents necessary, including an inter-local agreement with the City
of Port Arthur and Jefferson County in order to request the funds – Resolution 23-228
D. Council to consider a resolution approving the renewal of an annual maintenance
agreement with SirsiDynix of Lehi, UT for use in the libraries – Resolution 23-229
E. Council to consider a resolution approving the renewal of an annual support agreement
with Creative Switching Designs, Inc. for the City’s phone system – Resolution 23-230
F. Council to consider a resolution authorizing the City Manager to execute an Interlocal
Agreement with Jefferson County Drainage District No. 6 (DD6) for the proposed 102”
Storm Sewer Outfall Line Inspection, Cleaning, and Survey – Resolution 23-231
G. Council to consider a resolution authorizing the City Manager to execute an Interlocal
Agreement with Jefferson County Drainage District No. 6 (DD6) for the proposed Evalon
Street 8’X8’ Box Culvert and Cavity Emergency Repair Project – Resolution 23-232
H. Council to consider a resolution authorizing the settlement of the claim of Vincent Fertitta
– Resolution 23-233
Councilmember Neild moved to approve the Consent Agenda. Councilmember Durio
seconded the motion.
AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ,
FELDSCHAU, SAMUEL AND NEILD
NAYS: NONE
MOTION PASSED
REGULAR AGENDA
1. Council to consider an ordinance providing for the reimbursement of capital expenditures
incurred prior to the closing of financing.
On May 23, 2023, Council approved the initial repairs for the Long Street Drainage
project. This project was not budgeted in the Capital Program but was considered
emergency repairs and the decision was made to start the project immediately. The
estimated cost to complete the repairs is $7,300,000.
Bond proceeds in the amount of $30 million will be issued in the fiscal year 2024 and it is
expected that the capital program will not have sufficient funds to cover the Long Street
Minutes – August 22, 2023
Drainage project prior to receiving the funds from the bond issue. A reimbursement
ordinance is warranted to allow the city to reimburse itself out of the proceeds of the
financing.
The debt proceeds related to this financing will be recorded in the Capital Improvements
Fund.
Approval of the ordinance.
Councilmember Feldschau moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE
DECLARING AN INTENT OF THE CITY TO REIMBURSE ITSELF FROM PROCEEDS OF CERTIFICATES OF
OBLIGATION EXPECTED TO BE ISSUED BY THE CITY FOR CERTAIN ORIGINAL EXPENDITURES PAID IN
CONNECTION WITH THE CITY’S FINANCING OR DRAINAGE PROJECTS. Councilmember Samuel
seconded the motion.
AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ,
FELDSCHAU, SAMUEL AND NEILD
NAYS: NONE
MOTION PASSED
ORDINANCE 23-062
2. Council to consider a resolution authorizing the City Manager to execute a new interlocal
agreement (ILA) with Beaumont Independent School District (BISD) for the School
Crossing Guard Program.
The City Council authorized an ILA with BISD on April 20, 2021. The Agreement expires
on September 30, 2023, and the BISD has requested to renew the ILA for another three
years.
Funds will come from the General Fund.
Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE
IS HEREBY AUTHORIZED TO EXECUTE AN INTERLOCAL AGREEMENT WITH BEAUMONT
INDEPENDENT SCHOOL DISTRICT (BISD) FOR THE SCHOOL CROSSING GUARD PROGRAM.
Councilmember Samuel seconded the motion.
AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ,
FELDSCHAU, SAMUEL AND NEILD
NAYS: NONE
MOTION PASSED
RESOLUTION 23-234
3. Council to approve a resolution adopting the Strategic Plan 2023- 2028-2038 for the City
of Beaumont.
Minutes – August 22, 2023
Over the past several months, the Mayor and Council, Administration and City staff have
worked to develop the City's first Strategic Plan in many years. The Plan outlines Core
Beliefs and the Mission of the City. This in turn, has informed a clear Vision for the City
and where we would like the City to be in fifteen years (2038). In addition, mid-term
(2028) goals have been identified as well as short-term, Policy and Management
Agendas for 2023-2024, serving as a roadmap of specific tasks to achieve over the next
eighteen months in order to move the City toward realizing the longer-term Goals and
Vision.
This Plan will not only serve as the work program or "to-do" list for the city over the
coming days, months, and years, but should be monitored on a constant basis in order to
gauge progress. It is the intent to share the plan with Council, the public and with all City
staff to serve as a unified, guiding work program. In this way the Plan should serve as a
clear outline of what needs to be achieved in the coming days, months, and years in order
to move toward the Vision and Goals spelled out in the Plan. In addition, the Plan should
be formally reviewed annually in order to not only monitor progress but make any needed
adjustments to the Plan.
Approval of the Resolution.
Mayor Pro Tem Turner moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND
HE IS HEREBY AUTHORIZED TO ADOPT THE STRATEGIC PLAN 2023-2028-2038 FOR THE CITY OF
BEAUMONT. Councilmember Durio seconded the motion.
AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ,
FELDSCHAU, SAMUEL AND NEILD
NAYS: NONE
MOTION PASSED
RESOLUTION 23-235
Mayor West read the announcement regarding the Executive Session being held at the
conclusion of Public and Councilmember comments.
PUBLIC HEARING
Council to conduct a Public Hearing to hear applicant request for funding from the 2023
Hotel Occupancy Tax Grant Program
Public Hearing Open: 2:46 p.m.
Amanda Yarbrough 701 Main St. Beaumont TX
Spoke on behalf of the Beaumont Children’s Museum
Todd Hoeft 515 N. 23rd Beaumont TX
Spoke on behalf of Spindletop Gladys City Museum
Penny Leleux 9227 Cajun Way Beaumont TX
Minutes – August 22, 2023
Spoke on behalf of Boomtown Film Society
Christie Feagan 600 Main St. Beaumont TX
Spoke on behalf of the Texas Energy Museum
Laura Childress 700 Crockett St. Beaumont TX
Spoke on behalf of Mardi Gras SETX
Lynn Castle 500 Main St. Beaumont TX
Spoke on behalf of the Art Museum of SETX
Karli Stansbury 2240 Calder Ave. Beaumont TX
Spoke on behalf of the Beaumont Heritage Society
Sue Bard 700 North St. Beaumont TX
Spoke on behalf of the DB CAD and SETX Arts Council
Public Hearing Close: 3:39 p.m.
COMMENTS
Public Comments (Persons are limited to three minutes)
None
Councilmembers/City Manager/City Attorney comments on various matters (Comments can be
heard or seen on the City of Beaumont website at beaumonttexas.gov)
COUNCILMEMBER COMMENTS
COUNCILMEMBER TEM DURIO -
COUNCILMEMBER GETZ -
MAYOR PRO TEM TURNER -
COUNCILMEMBER FELDSCHAU -
COUNCILMEMBER SAMUEL -
COUNCILMEMBER NEILD -
CITY ATTORNEY REED -
CITY MANAGER WILLIAMS -
Minutes – August 22, 2023
MAYOR WEST –
EXECUTIVE SESSION
Section 551.087 – Deliberation Regarding Economic Development Negotiations, to wit:
TIRZ Consultant Presentation of the Proposed Downtown Beaumont Tax
Increment Reinvestment Zone (TIRZ) for Economic Development
Consider matter related to contemplated or pending litigation in accordance with Section
551.071 of the Government Code:
Caleb Fenter v. City of Beaumont and Christopher S. Boone; Cause No. B-210244
International Association of Firefighters Local 399 v. City of Beaumont, Kenneth R.
Williams, in his official capacity as City Manager, and Earl White, in his official
Capacity as Fire Chief; Cause No. D-210950
Open session of meeting recessed at 3:57 p.m.
Roy West, Mayor
Tina Broussard, City Clerk
B
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council consider approving an agreement with Patillo, Brown &
Hill LLP, of Waco, for auditing services.
BACKGROUND
The Beaumont City Charter states “no auditor or firm of auditors shall serve as auditor for the
City of Beaumont for more than four successive years". Whitley Penn audited the fiscal year
2022 financial statements, which was the fourth and final year of their agreement. City staff
solicited, reviewed, and analyzed responses to requests for proposals (RFP) from three
accounting firms. Proposals were evaluated based upon three sets of criteria: mandatory
elements, technical qualifications, and price. Patillo, Brown & Hill L.L.P. met the criteria as set
forth in the RFP to serve as auditor. Audit services will commence with the fiscal year ending
September 30, 2023 and may be extended by mutual consent to fiscal years 2024, 2025 and
2026. Interim work would be scheduled to begin in August and the audit reports would be
scheduled to be completed before March 31, 2024. The evaluation is attached.
FUNDING SOURCE
The agreement amount including expenses will not be greater than $101,400 for the first year.
Funds will be available in the General Fund’s FY 2024 budget for this expenditure. Fees for the
audits of fiscal years 2024, 2025, and 2026 will be $103,428, $105,496 and $108,660; respectively.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Evaluation Sheet
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an agreement
with Patillo, Brown, & Hill LLP, of Waco, Texas in the amount to not exceed $101,400.00
for the first year for auditing services.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of
August, 2023.
- Mayor Roy West –
City of Beaumont, Texas
RFP Number: TF0723-20
RFP Name: Auditing Services
RFP Date: August 3, 2023
Maximum Belt Harris Pechacek Patillo, Brown & Hill LLP Mitchell T Fontenot CPA, Inc
Criteria Points Houston, Tx Waco, Tx Port Neches, Tx
Mandatory Elements 35 30 32.33 30.33
Technical Qualifications 35 32.66 33.33 25.33
Price 30 24 26.66 27
Total Points 100 86.66 92.32 82.66
C
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Sharae Reed, City Attorney
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim
of Kristopher Goodman
BACKGROUND
The claim of Kristopher Goodman was presented and discussed in Executive Session held on
June 13, 2023. The City Attorney is requesting authority to settle in the amount of $23,000.00.
FUNDING SOURCE
General Liability Fund.
RECOMMENDATION
Approval of resolution.
ATTACHMENTS
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
WHEREAS, the claim of Kristopher Goodman was discussed in Executive Session
properly called and held on Tuesday, June 13, 2023; and,
WHEREAS, the City Attorney is requesting authority to settle this claim;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the City Attorney be, and is hereby, authorized to settle the claim of
Kristopher Goodman for the sum of Twenty-Three Thousand, and 0/100 Dollars
($23,000.00) made payable to Neches Federal Credit Union of Port Neches, Texas;
and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute all documents related to settlement of the claim.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of
August, 2023.
- Mayor Roy West –
1
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Dean Conwell, Director of Convention and Tourism
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council consider a resolution awarding awarding Hotel Occupancy
Tax Grant awards for the 2023 grant cycle.
BACKGROUND
In accordance with the new Hotel Occupancy Tax (HOT) Grant review process, applications
have been submitted for review by the Beaumont Convention and Visitors Bureau (CVB)
Review Committee. Attached are the recommendations from the Committee. Council is being
asked to review and approve funding for HOT applications, taking into consideration the public
hearing and held at the August 22nd City Council meeting as well as recommendations from
HOT Review Committee.
FUNDING SOURCE
Hotel Occupancy Tax
RECOMMENDATION
Approval of the Resolution.
ATTACHMENTS
Recommendations from the Beaumont Convention and Visitors Bureau Review Committee.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to review and approve
funding for the Hotel Occupancy Tax applications for the Hotel Occupancy Tax Grant
2023 cycle.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of
August, 2023.
- Mayor Roy West –
2
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Chris Boone, Assistant City Manager, Community Services
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council consider an Ordinance amending Ordinance No. 23-056, a
request for a Rezoning from RS (Residential Single Family
Dwelling) to RM-H (Residential Multiple Family Dwelling-Highest
Density) or a more restrictive district for property located north of
2360 S. Major Drive.
BACKGROUND
On July 25, 2023, City Council approved Ordinance No. 23-056, a request for a Rezoning from
RS (Residential Single Family Dwelling) to RM-H (Residential Multiple Family Dwelling-
Highest Density) or a more restrictive district for property located at 2360 S. Major Drive. The
approved Ordinance reflected an address of 2360 S. Major Drive, rather than property located
north of 2360 S. Major Drive. Amendment to Ordinance No. 23-056 is necessary to reflect the
correct property location.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the amended Ordinance.
ATTACHMENTS
Ordinance No. 23-056
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF
ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE
BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE
ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF
PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE FAMILY
DWELLING) DISTRICT TO RM-H (RESIDENTIAL MULTIPLE FAMILY
DWELLING HIGHEST-DENSITY) DISTRICT FOR PROPERTY LOCATED
NORTH OF 2360 S. MAJOR DRIVE, BEAUMONT, JEFFERSON COUNTY,
TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND
PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That Chapter 28 of the Code of Ordinances of Beaumont, Texas, and in particular the
boundaries of the zoning districts, as indicated upon the Zoning Map of the City of
Beaumont, referred to in Section 28.01.005(b) thereof, is hereby amended by changing
the zoning of property presently zoned RS (Residential Single Family Dwelling) District to
RM-H (Residential Multiple Family Dwelling Highest-Density) District for property located
north of 2360 S. Major Drive, being Lot 5 and the north part of Lot 6, Block 7, Wescalder
Fig Acres, Beaumont, Jefferson County, Texas, containing 7.436 acres, more or less, as
shown on Exhibit “A,” attached hereto, and the official zoning map of the City of Beaumont
is hereby amended to reflect such changes.
Section 2.
That, in all other respects, the use of the property herein above described shall be
subject to all of the applicable regulations of the underlying zoning district as well as
those regulations contained in Chapter 28 of the Code of Ordinances of Beaumont,
Texas, as amended.
Section 3.
That if any section, subsection, sentence, clause of phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any
reason be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end, the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
That all ordinances or parts of ordinances in conflict herewith are repealed to the extent
of the conflict only.
Section 5.
That any person who violates any provision of this ordinance shall, upon conviction, be
punished, as provided in Section 1.01.009 of the Code of Ordinances of Beaumont,
Texas.
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th
day of
August, 2023.
- Mayor Roy West -
3
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Mike Harris, Director of Water Utilities
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council consider a resolution authorizing a contract with SETEX
Construction Corp., from Beaumont for the City Wide Emergency
Water Main Repairs Contract.
BACKGROUND
On August 15, 2023, the City of Beaumont issued a Mandatory Water Restriction as determined
by Stage 3 of the Drought Contingency Plan due to the excessive heat and lack of rain. The
excessive heat and lack of rain has caused multiple water mains to burst, causing blowouts
throughout the City. The blowouts must be repaired immediately to conserve the already limited
water consumption deemed mandatory throughout the City, along with maintaining adequate
water pressure per state regulations for public health and safety.
On August 16, 2023, four (4) contractors were solicited to aid with turnkey repairs on minor and
major water line leaks/breaks throughout the City. One (1) contractor responded.
An emergency contract has been put in place with SETEX Construction Corp., of Beaumont at
an estimated cost up to $100,000.00 to complete the repairs.
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
SETEX Construction Corp. Bid Proposal
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a contract with
SETEX Construction Corp., of Beaumont, Texas for the City-Wide Emergency Water
Main Repairs for an estimated amount of $100,000.00.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of
August, 2023.
- Mayor Roy West –
4
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 1 to the contract with Vortex Companies,
of Houston, for the Long Street Grouting Repairs Project.
BACKGROUND
On May 23, 2023, by Resolution No. 23-148, City Council awarded a contract to Vortex
Companies, of Houston, in the amount of $2,444,071.28, for the Long Street Grouting Repairs
Project. This authorized work consisted of injecting a high-density urethane grout into the
identified voids in order to stabilize the existing soil surrounding the storm line on Long Street.
Proposed Change Order No. 1, in the amount of $217,303.38, is being requested to adjust the
actual quantities needed to address additional voids encountered during construction. The initial
survey utilizing Ground Penetrating Radar (GPR) was used to estimate the quantity of grout that
was needed, however, due to the extent of the voids, and some limitations with GPR, additional
grout was needed to fully stabilize the soils surrounding the storm line.
No additional time is being requested with this Change Order. If approved, Change Order No. 1
will result in a new contract amount of $2,661,374.66.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Long Street Grouting Repairs CO1
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
WHEREAS, on May 23, 2023, the City Council of the City of Beaumont, Texas
passed Resolution No. 23-148 awarding a contract in the amount of $2,444,071.28 to
Vortex Companies, of Houston, Texas for the Long Street Grouting Repairs Project; and,
WHEREAS proposed Change Order No. 1, in the amount of $217,303.38, is being
requested to adjust the actual quantities needed to address additional voids encountered
during construction, the initial survey utilizing Ground Penetrating Radar (GPR) was used
to estimate the quantity of grout thereby increasing the total contract amount to
$2,661,374.66;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 1, in the amount of $217,303.38 for additional work described above, thereby
increasing the total contract amount to $2,661,374.66 for the Long Street Grouting
Repairs Project.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of
August, 2023.
- Mayor Roy West –
RESOLUTION NO. 23- 148
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby, authorized to award a contract to
Vortex Companies, of Houston, Texas for the Long Street Grouting Repairs Project in
the amount of $ 2, 444, 071. 28. The agreement is substantially in the form attached
hereto as Exhibit " A," and made a part hereof for all purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of
May, 2023. 41MQVTIN
l Mayor Roy
est -
1,
1``\‘‘ t
Contract - 002.001
21-Aug-2023 11:12 AM CST
Long St. Storm Sewer Inspection & Repair
801 Main St. Beaumont, TX 77701
002.001: CO#002.001: Additional Grout Quantity
Grand Total: $217,303.38
For 002 Long Street Grouting Repair
Division 13
Line Item
Type
Unit price
Group 3.0 Construction
Scope of
Work
This requested change order is necessary to address additional voids encountered during construction. The initial survey utilizing ground
penetrating radar (GPR) was used to estimate the quantity of grout that was needed, however, due to the extent of the voids, and some
limitations with GPR, additional grout was needed to fully stabilize the soils surrounding the storm line on Long Street.
Notes
Awarded To
Reason
Code
Quantity Adjustment
Days
Changed
0
Attachments
Billing Breakdown for Beaumont (1).xlsx
Change Order Summary
Original Contract Sum 2,444,071.28 Substantial Completion Date
Net Cost by Previous Approved COs 0.00 Net Time Change By Previous COs 0 days
Contract Sum Before This CO 2,444,071.28 Substantial Completion before This CO
Contract Sum Changed By This CO 217,303.38 Time Changed By This CO 0 days
New Contract Sum 2,661,374.66 New Substantial Completion Date
All Change Orders make up 8.89% of the Original Contract
Accounting and Status
Accounting Status
Item Id 439
Vortex Turnkey Solutions LLC
Jacob Nix
27958
Grand Total: 217,303.38
PO Number 433704 FEMA Number
Accounting Project Code STLSTG Custom Accounting Field 04
Custom Accounting Field 05 Custom Accounting Field 06
Custom Accounting Field 07 Custom Accounting Field 08
Line Items
Item
#
Account
Code
WBS/
Section Description Quantity UoM
Unit
Price
Total
Amount
3.0 Construction
002 01000 HIGH DENSITY URETHANE FOR GROUTING, SLAB LIFTING, VOID
FILLING, PIPE SEALING, ETC
17,841.00 EA 12.00 214,092.00
003 01000 PERFORMANCE AND PAYMENT BOND 1.00 EA 3,211.38 3,211.38
Total 217,303.38
Name or Role Status Actions
1 External-GC Approved
Jacob Nix
14-Aug-2023 01:33 PM CST
2 Project Manager Approved
David Tingle
14-Aug-2023 01:33 PM CST
3 City Engineer Approved
Amalia "Molly" Villarreal
14-Aug-2023 06:00 PM CST
4 Director Approved
Bart Bartkowiak
15-Aug-2023 08:42 AM CST
5 Admin Pending
6 Assistant City Manager Waiting for previous approvals.
7 City Clerk Waiting for previous approvals.
Created by: Jacob Nix on 09-Aug-2023 Last Modified by: Bart Bartkowiak on 15-Aug-2023
Approval Pending
Due: 22-Aug-2023
5
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council consider a resolution approving the emergency repair of a
pump for Lawson’s Pump Station.
BACKGROUND
Lawson’s Pump Station pumps raw water from Bunn’s Canal to the Pine Street Surface Water
Treatment Plant. The station operates three (3) vertical shaft high service pumps with variable
frequency drives. On July 27, 2023, City of Beaumont Water Production personnel identified
that one pump had failed and was not pumping water. The remaining pumps are operating
without issues, however having a pump out of service eliminates any redundancy in pumping
capacity.
Triangle Rotating Equipment Specialists of Nederland, TX, was hired to extract the pump,
transport it to their repair shop, disassemble and inspect the pump, and determine what repairs, if
any, were required.
The repair scope of work, not to exceed $65,075.00, is to check all shafts for straightness,
remove and replace bushings, blast and repaint with paint compatible with drinking water
standards, replace O-ring gaskets, replace suction bell strainer, field install pump, set motor, and
test run start up.
The work is expected to be completed before the end of August.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
ATTACHMENTS
Lawsons Pump Station Emergency Repair
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to approve the
emergency repair of a pump for Lawson’s Pump Station in an amount to not exceed
$65,075.00.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of
August, 2023.
- Mayor Roy West –
6
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Kenneth Williams, City Manager
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council to consider re-wording Proposition A and eliminating
Proposition B on the City of Beaumont Charter changes.
BACKGROUND
On August 15, 2023, the Council approved Charter Propositions for a Special Election to be held
on November 7, 2023. Councilmembers Feldschau and Durio are requesting that Proposition B be
eliminated, and Proposition A to read as follows:
"Shall the City Charter of the City of Beaumont be amended to increase City Council terms from
two (2) years to four (4) years with a three-term limit totaling twelve (12) years per office."
FUNDING SOURCE
None
RECOMMENDATION
Approval of the Ordinance
ATTACHMENTS
Ordinance
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING PROPOSTION A AND ELIMINATING
PROPOSITION B OF THE CITY OF BEAUMONT CHARTER CHANGES.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
WHEREAS, on August 15, 2023, the City Council approved Ordinance No. 23-061
adopting Charter Change Propositions for a Special Election to be held on November 7,
2023; and,
WHEREAS, Councilmember-At-Large Feldschau and Councilmember Durio are
requesting that Proposition B be eliminated, and Proposition A, be amended to read as
follows:
“Shall the City Charter of the City of Beaumont be amended to increase City
Council terms from two (2) years to four (4) with a three-term limit totaling twelve (12)
years per office. The offices being Mayor, At-Large, and Councilmember.”
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th
day of
August, 2023.
- Mayor Roy West -
PUBLIC
HEARING
Council to conduct a Joint Public Hearing on the proposed FY 2024
Budget and the proposed 2024 Capital Program and at the conclusion
of the hearing take action to postpone the final vote on the proposed FY
2024 Budget until September 12, 2023.
7
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council hold a Joint Public Hearing on the proposed FY 2024
Budget and the proposed 2024 Capital Program and at the
conclusion of the hearing take action to postpone the final vote on
the proposed FY 2024 Budget until September 12, 2023.
BACKGROUND
The proposed FY 2024 Budget was submitted to Council on August 15, 2023, and a work
session was held on August 8, 2023. The proposed 2024 Capital Program was originally
submitted on May 15, 2023, and again with the proposed budget on August 15, 2023.
The notice of the public hearings on the Budget and Capital Program were published on August
17, 2023.
Local Government Code, Section 102.007 states that at the conclusion of the public hearing, the
governing body of the municipality shall take action on the proposed budget. Council should
take action to postpone the final vote on the proposed budget until September 12, 2023.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Hold the Joint Public Hearing.
ATTACHMENTS
PUBLIC
HEARING
Council to conduct a public hearing and consider a resolution
authorizing the City Manager to submit a grant application and execute
a contract with the Federal Transit Administration (FTA) to receive funds
for the Zip.
8
TO: City Council
FROM: Kenneth R. Williams, City Manager
PREPARED BY: Chris Boone, Assistant City Manager, Community Services
MEETING DATE: August 29, 2023
REQUESTED ACTION: Council conduct a public hearing and consider a resolution
authorizing the City Manager to submit a grant application and
execute a contract with the Federal Transit Administration (FTA) to
receive funds for the Zip.
BACKGROUND
The Zip, formerly known as Beaumont Municipal Transit, provides public transportation
services for residents and visitors in the City of Beaumont. The Zip headquarters needs a roof
replacement and two (2) new HVAC units. The FTA has issued a “FY 2023 Emergency Relief
Grants for Public Transportation Systems Affected by Major Declared Disasters in Calendar
Years 2017, 2020, 2021, and 2022.
The cost to replace the roof and HVAC units is in the total amount of $840,000. This grant is a
chance for the City of Beaumont to secure up to 80% of the funding covered by FTA in the
amount of $672,000 and TXDOT Transportation Development Credits to cover the remaining
20% in the amount of $168,000. TXDOT has committed the credits to the City should we be
awarded the grant.
FUNDING SOURCE
Federal Transit Administration and Transportation Development Credits.
Source Amount
Federal Transit Administration $672,000
Transportation Development Credits $168,000
City $0
Total: $840,000
RECOMMENDATION
Conduct the public hearing and approve the resolution.
ATTACHMENTS
Beaumont Transit Roof Replacement Letter
Beaumont Transit HVAC Replacement Letter
TxDOT Letter
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to submit a grant
application, and execute a contract with the Federal Transit Administration to receive
funds for the Zip.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 29th day of
August, 2023.
- Mayor Roy West –
DocuSign Envelope ID: 7C894FB8-0EB9-459F-AA81-ED9F0F30CF92
125 EAST 11TH STREET, AUSTIN, TEXAS 78701-2483 | 512.463.8588 | WWW.TXDOT.GOV
August 14, 2023
Demi Engman
Planning Manager
City of Beaumont
PO Box 3827
Beaumont, Texas 77704
Dear Ms. Engman:
The Public Transportation Program managed by the Public Transportation Division (PTN) of
Texas Department of Transportation (TxDOT) was allocated 15,000,000 Transportation
Development Credits (TDC) for distribution to eligible projects by the Texas Transportation
Commission (commission) in Minute Order 116292 for state fiscal year 2023.
PTN has reviewed the City of Beaumont’s project to be submitted for the FY 2023 Emergency
Relief Program Notice of Funding Opportunity for the Beaumont Urbanized area and finds that
the project is eligible for TDC. If funds are awarded, PTN will take necessary actions to award an
amount of up to 168,000 TDC for use as match.
PTN has considered the potential of the projects to expand the availability of funding for public
transportation projects and finds that the project meets the established goals set forth in Title
43, Texas Administrative Code, §5.102 to support public transit and maximize the use of
available federal funds, particularly in situations in which federal funds otherwise would be
unused because of the inability to provide the non-federal share.
If you have any questions or require additional information, please contact Justin Lawson at
512- 884-8051.
Sincerely,
Eric L. Gleason
Director, Public Transportation Division
CC: Donna Roberts, Program Services Section Director,
TxDOT Linda Hernandez, Program Manager Lead,
TxDOT
Justin Lawson, Program Manager, TxDOT
Bul Mabil, Public Transportation Coordinator, TxDOT
OUR VALUES: People • Accountability • Trust •
Honesty
OUR MISSION: Connecting You With Texas
An Equal Opportunity Employer