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HomeMy WebLinkAboutRES 23-235RESOLUTION NO. 23-235 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to adopt the Strategic Plan 2023-2028-2038 for the City of Beaumont. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of August, 2023. ayor Roy West - BEAUMONT ]Strategio plan Zozs-2o2s-?o3s rexAs BEAUMONT 2038 is a BEAUTIFUL COMMUNITY and SATE COMMUNITY BEAUMONT 2038 has VIBRANT DOWNTOWNIRIVERFRONT GREAT NEIGHBORHOODS -- OLD AND NEW LEISURE OPPORTUNITIES FOR ALL and CONNECTIVITY TO THE WORLD In BEAUMONT 2038 Our Residents and Businesses have COMMUNITY UNITY AND PRIDE BEAUMONT 2038 is A SPECIAL PLACE TO LIVE! Copyright 0 2023: Lyle Sumek Associates, hic. Project 230304 Copyright © 2023: Lyle Sumek Associates, Inc, Project 230304 Copyright 0 2023: Lyle Sumok Associates, Inc. Project 230304 Executive Summary: Strategic Place 2023 --2028 —2038/Mayor and City Council/Bcaucuo►t, `l'X EXECUTIVE SUMMARY Strategic Framework for the City of Beaumont l Beaumont Vision 2038 2 Beaumont City Government: Our Mission 3 Beaumont City Government: Our Core Values 4 City of Beaumont: Plan 2023 — 2028 5 City of Beaumont: Action Agenda 2023 -- 2024 20 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as deeded. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. Copyright 0 2023: Lyle Sue►iek Associates, Inc. Project 230304 Executive Summary: Strategic Plan 2023 2028 -- 2038/Mayor and City Council/Beaumont, TX S111 ATEG-IC FRAMEWORK MODEL FOR CITY OF BEAUMONT Copyright C 2023: Lyle Sumek Associates, Inc. Project 230304 Executive Summary: Strategic Plan 2023 — 2028 —2038/Mayor and City Council/Beaumont, TX BEAUMONT VISION 2038 BEAUMONT 2038 is a BEAUTIFUL COMMUNITY and SATE COMMUNITY BEAUMONT 2038 has In 13EAUMONT 2038 Our Residents and Businesses have BEAUMONT 2038 is A. SPECIAL PLACE TO DIVE! Copyright C 2023: Lyle Sumek Associates, Inc. Project 230304 2 Executive Summary: Strategic Plan 2023 — 2028 — 2038/Mayor and City Council/Beaumont, TX Beaumont City Government: Our Mission GOVERNMENT MISSION is to provide EXCEPTIONAL MUNICIPAL SERVICES and to PLAN FOR BEAUMONT'S FUTURE, in a FINANCIALLY RESPONSIBLE MANNER and OPEN, TRANSPARENT AND ETHICAL MANNER through a HIGH -PERFORMING CITY TEAM that provides OUTSTANDING CUSTOMER SERVICE, and INVOLVES OUR BEAUMONT COMMUNITY. Copyright OO 2023: Lyle Sumek Associates, Inc. Project 230304 3 Executive Summary: Strategic Plan 2023 --2028--203Mayor and Citsr Council/Beaumont, TX Beaumont City Government: Our Core Values BEAUMONT CITY P-R-I-D-E We are guided by these Core Values: P = PROFESSIONALISM R = RESULTS I = INTEGRITY D = DEDICATION TO SERVE E = EMPATHY Copyright 0 2023: Lyle Sumek Associates, hic. Project 230304 4 Executive Summary: Strategic Plan 2023 —2029--203Wayor and City Councii/Beaumotit, TX City of Beaumont Goals 2028 Great Place to Live Financially Sound City Providing Excellent Services to the Community Vibrant DowntownlRiverfront Livable Neighborhoods — Old and New Upgraded City Facilities and Infrastructure through Investments Copyright 0 2023: Lyle Suuiek Associates, Inc, Project 230304 5 Executive Sulnn.iaty: Strategic Plan 2023--2028-2038/Mayor and City Couticll/Bealutnont, TX GOAL 1 GREAT PLACE TO LIVE »> Objectives 1. Expand the local economy with quality job and career opportunities 2. Be recognized as one of the safest city in the Texas 3. Expand recreational and leisure options for all 4. Develop Beaumont as a sports tourist destination 5. Have a unified Beaumont community 6. Have strong community events that bring our community together -- residents meeting residents >> Short -Term Challenges and Opportunities 1. Increasing youth criminal activities 2. Maintaining full staffing for Police and Fire 3. Poor quality of public schools and educational programs 4. Reputation as an unsafe community 5. Retaining our youth and Have college graduates returning to Beaumont 6. Recognizing community demographics and cultural values and conununity expectations for City services, amenities, and infrastructure 7. Developing and partnership to have options and services for mental health. needs — suicide, opioids, etc. 8. Providing employment opportunities for our Beaumont youth Copyright c0 2023: Lyle Sunielc Associates, Inc. Project 230304 6 Executive Suuiimiy: Strategic Plan 2023 — 2028 -- 2038/Mayor and City Council/Beauniont, TX >> Actions 2023 -- 2024 Policy Agenda 1. Economic Development Policies/Strategy: Study Completion, Policy Top Priority Direction, Action Plan and Funding Mechanism 2. Real Time Crime Center Project Completion: Additional Funding and Top Priority Implementation 3. Water Park: Feasibility Sturdy, Direction, Partner and Funding Top Priority Mechanism 4. Comprehensive, Citywide City/Coniniunity Beautification Program: High Priority Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions 5. Indoor Sport Space: Concept, Feasibility Study, Partner, Direction High Priority and Next Steps 6. Litter/Cleanup Short -Term Action Plan: Best Practices, Report with High Priority Options, Direction and Funding 7. Community Mental Health: Goals, Problem AnalysislNeeds High Priority Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction, Funding and City Actions 8. Comprehensive Review of Community Events and Festivals: Inventory, Evaluation, Report with Findings and Reconnlendations, Direction, Community Partners/City Role and Funding Mechanism Management Agenda 1. Dog Park: Construction and Opening I High Priority Management in Progress 1. One Stop Shop for Events: Development 2. February Violent Crime Initiative: Update Report 3. Leica Scanning System: Implementation 4. Cloudgavel:Implemenutation 5. BISD-City Collaboration 6. Henry Homburg Golf Course Drainage Project: Initiated Management Agenda 1. Tyrrell Park Nature Trail: Development 2. Central Park Imagination Station Replacement 3, Charlton -Pollard Park Playground Replacement: Final Design 4. Combest Park Playground Replacement: Final Design 5, Sprott Park Outdoor Shelter Construction (Keith Folsom) 6. Magnolia Pak Tennis Courts to Basketball Court (Jimmy Neale) Copyright c0 2023: Kyle Sumek Associates, Inc. Project 230304 Executive Summary: Strategic Plat 2023 -- 2028 — 2038/Mayor and City Council/Beauniont, TX >> Actions 2023 -- 2024 Management Agenda (continued) 7. Turf Tanks Striping System 8. Babe Zabarias Playground Equipment 4, Athletic Complex Scoreboard 10. Pickle Ball Courts: FY 24 Funding and Construction 11. Additional Pavilion at Rogers Park: FY 24 Funding and Construction Copyright 0 2023: Lyle Suniek Associates, hie. Project 230304 Executive Summary: Strategic Plan 2023 — 2028 — 2038/Mayor and City Council/Beaumont, TX GOAL 2 FINANCIALLY SOUND CITY PROVIDING EXCELLENT SERVICES TO THE COMMUNITY »> Objectives 1, Have excellent customer service throughout the City guided by our Core Values 2, Maintain sufficient cash reserves and appropriate budgeting practice 3. Have a City organization culture as defined in our Core Values that has defined performance standards and everyone is held accountable for their behaviors' decisions and actions 4. Have a high -performing City Team producing results that add value to the lives of our residents 5. Have competitive compensation and benefits for recruiting and retaining highly skilled City workforce 6. Have an effective proactive communication program and activities for informing our residents and our business with accurate, timely and complete information »> Short -Tenn Challenges and Opportunities 1. Funding for managing, operating and maintaining new and updated facilities, infrastructure and parks 2. Changing the misperceptions about Beaumont — city and community 3. Lacic of a City employee evaluation system or method of holding City employees accountable for their actions 4. Developing and supporting a long-term, sustainable financial model balancing services, service levels and revenues in light of inflationary trends, uncertain interests rates, and long-term economic changes 5. Balancing major projects funding with funding current Core City services 6. Managing employee costs: salaries, benefits -- pensions, health insurance in a highly competitive employment inarket 7. Defining performance standards and hold everyone accountable 8, City's reputation for poor customer services rased upon past performance 9. Rampant misinformation and disiaiformation throughout our community 10. Increasing the City's minimum wage while maintaining budget limitations 11. Litigation with Fire Union Copyright 0 2023: Lyle Sunick Associates, Itic. Project 230304 Executive Summary: Strategic Plan 2023 --2028 —2038/Mayor and City Council/Beaumont, TX »> Actions 2023 -- 2024 Po icy Agenda 1. Fire -EMS Services: Best Practices, Report with Options, Direction and City Actions 2. Citywide Services and Staffing: Comprehensive Review, Report with Findings, Direction and Funding 3. Proactive City Re -Branding and Marketing Program Development: Goals, Best Practices, Report with Options, Direction and Funding 4. City Organization Culture Alignment: Core Valtres Definition, Direction and Alignment Plan 5. Proactive City Communications Enhancement: Best Practices, Report with Options, Direction and Funding 6. Financial Policies/Fund Balance Policies: Review and Refinement 7. Water Fund Balance Policy: Direction Management Agenda 1. Strategic Plan 2023-2028-2038: Development, Adoption and Ongoing Process Irnplenientation 2. Mandatory Customer Service Training: Completion 3. Bond Rating Improvement Strategy/Action Plan: Development 4. City Employee Classification and Compensation: Review, Report with Findings and Options, Direction and Funding 5. City Vehicles Accident Reduction Plan: Report with Options, Direction and City Actions 6. City Legislative Agenda and Advocacy: Key Issues, Direction and Lobbying 7. Management/Employee Succession Planning: Direction and Funding Management in Progress 1. City Website Revamp: Completion 2. Communications Guide: Implementation 3. "100" Things to Do in Beaumont Book: Development 4. `Beaumont Beat" Video Series Refinement: Implementation 5. GASB 96: Implementation 6. Internal Audits 7. Audit RFP Update 8. Water Customer Services Succession Plan 9, Fire Contract: Negotiations and Approval 10. Interactive, Online Budget: Implementation Top Priority Top Priority Top Priority High Priorityy High Priority High Priority Copyright 0 2023: Lyle Suniek Associates, hic. Project 230304 to Executive Summary: Strategic Plan 2023 — 2028 — 2038IMayor and City Cotuicii/Beauitiont, TX >» Actions 2023 -- 2024 (continued) Ma€ia ement in Progress 11. Tiered EMS System ALS/BLS: Implementation 12. Fire Academy: Implementation a. Citizen b. Junior 13. Fire Strategic Plait: Development 14. New Fire Ladder Truck: Purchase (Budget FY 25) 15. HRIS Software: Implementation 16. Key Managers: Hiring a. Planning and Community Development Director b. Solid Waste Operations Manager c. Facilities Maintenance Director 17. Departmental Safety Program: Development 18. Hybrid Schedule/Working Remotely Guidelines: Development 19. City Hall Server Room Re -Wire: Completion 20. End of Life Equipment Replacement 21. Multi -Factor Authentication Project Completion 22. Wireless Network Expansion 23. Multi-F Cityworlc for Water Production and Water Reclamation Plants: Implementation 24. IT Help Desk Upgrade: Project Funding 25. Mitel Phone System Upgrade 26. 311 Full Utilization 27. Electronic Plan Review: Decision 28. Digital Signatures: Implementation (Budget FY 24 Funding) 29. Automatic Onboarding of Security For€us: bnplennentation (Budget FY 24 Funding) 30. Contract Management/e-Sig€iature Workflow in Laserfiche: Developii-ient 31. Full Integrated Azure Active Directory 32. Accelerated Technology Services Plan: Establislulient 33. Library Yearly Report 34. Fine Free Services: Implementation 35. Library Tools and Teelmiology Update: Completion 36. MOU with Lamar University; Development (Student BPLS Library Card) 37. Police Hiring Process Update: Completion 38. Property and Evidence Storage Improvements 39. Health Promotion Outreach Copyright 0 2023: Lyle Sumek Associates, lcic, Project 230304 Executive Summary: Strategic Plan 2023 — 2028 — 2039/Mayor and City Council/Beaunlont, TX »> Actions 2023 — 2024 (continued) Management in Progress 40. STI Data Analysis 41. School Inin-nmization Clinic 42, Hurricane Season Preparation 43. COVID-19 Vaccine Privatization Copyright 0 2023: Lyle Sumek Associates, Ine. Project 230304 12 Executive Summary: Strategic Plan 2023 — 2028 — 20381Mayor and City CounciMcauniont, TX GOAL 3 VIBRANT DOWNTOWN/RIVERFRONT »> Objectives 1. Have more entertainment and restaurant businesses in Downtown and Riverfront 2. Develop Riverfront Trail with recreational amenities 3. Have a Downtown hotel and conference center 4. Nave more people living in Downtown 5. Have a more attractive and inviting Downtown/Riverfront 6. Expand businesses in Downtown »> Short -Term Challenges and Opportunities 1. Aging, deteriorating infrastructure needing major repairs, replacement and project funding 2. Managing water quality and flood control 3. Lack of hotel 4. Having private investors participating in Downtown and Riverfront revitalizations 5. Seeking outside Raiding sources including grants and private fund raise 6. Changing the image and reputation in Downtown and Riverfront 7. "Tired" City buildings and facilities in Downtown Copyright o0 2023: Lyle Sunick Associates, lnc. Project 230304 13 Executive Sutnmary: Strategic flan 2023 — 2028 --- 2038/Mayor and City Council/Beaumont, TX »> Actions 2023 — 2024 Policy Agenda 1. Downtown Hotel Project: Developni-ent Agreement Top Priority 2. Downtown/Riverfront Master Plan: Completion, Adoption and Top Priority Implementation Plan 3. Food Truck Park and Beer Garden at the Neches River rstablishinent; High Priority Report, Direction and City Actions Management Agenda 1. AT&T Building Demolition: Completion Top Priority Major Projects 1, Riverfront Park Improvements Copyright c0 2023: Lyle Sumek Associates, Inc. Project 23 03 04 14 Executive Summaty: Strategic Plan 2023 — 2028 — 2038/Mayor and City Council/Beaumont, TX GOAL 4 LIVABLE NEIGHBORHOODS — OLD AND NEW Objectives 1. Have effective planning and development standards to achieve an attractive, beautiful community 2. Increase homeownership opportunities in our conununity 3. Increase Beaumont's population 4. Create a sense of neighborhood pride and spirit, and sense of place 5. Have an improved mobility experience for all residents (safe, convenient and interesting) 6. Expand cozunuunity/private sector partnerships >>> Short -Term Challenges and Opportunities 1. Communications and connecting with neighbors to understand City role and actions 2, Building relationship and trust with neighborhoods and residents 3. Defining the City's role; degree of regulations/enforcement in shaping development and redevelopment 4. Working with property owners, negotiations and partnerships 5. Defining the City's role in revitalizing neighborhoods 6. Willing to make difficult decisions when confronted with resistance from the conununity and special interests 7. Deming appearance and property maintenance standards among businesses, property owners, and tenants with differing standards Copyright 0 2023: Lyle Suniek Associates, Inc. Project 230304 15 Executive Summary: Strategic Plaaa 2023 -- 2028 — 2038/Mayor and City Council/Beauniout, "IX »> Actions 2023 — 2024 Polic Agenda 1. Homeless Strategy: Problem Analysis, Report with Options, Community Top Priority Partners/City Role, Direction and Funding Mechanism 2. Vacant Lots Policy/Action Plan: Direction High Priority 3. Proactive Code Enforcement: Direction and Funding High Priority 4. Older Home Revitalizatioil/Modernizatiol Program Development: Goals, Problein Analysis/Needs Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Management Agenda 1. HOME Program Guideline: Completion High Priority Copyright O 2023: Lyle Suniek Associates, Inc. Project 230304 16 Executive Summary: Strategic Plan 2023 — 2028 — 2038/Mayor and City Council/Beaucaiout, TX GOAL 5 UPGRADED CITY FACILITIES AND INFRASTRUCTURE THROUGH INVESTMENTS »> Objectives 1. Have well -designed, well -maintained street 2. Have well -designed, well -Maintained water system 3. Have well -designed, well -maintained wastewater system 4. Have a functional, well -designed stormwater management and flood protection system 5. Have safe, secure and well -maintained City facilities and buildings 6. Renovate and upgrade parks, playgrounds and trails »> Short -Term Challenges and Opportunities 1. Funding operation and maintenance of existing and new City infrastructure: roads, trails, and utilities 2. Funding for competing capital projects with limited resources and deferred projects 3. Balancing funding for today's services and investing in the fixture City facilities and infrastructure 4. Addressing flooding issues through the Beaumont community 5. Completing capital projects on time and within budget 6. Having a new water production plant located on the westside 7. Dedicated resources for regular maintenance of City facilities Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 17 FxMitiVO Sufumary: Strategic Plan 2023 — 2028 — 2038/Mayor and City CouncilBeauniont, TX »> Actions 2023 — 2024 Policy Agenda 1. Wastewater System Innprovement/Upgrade Plan: Goals, Problem Top Priority Analysis, Plan Development, Direction and Funding Mechanism 2. Sewer Lift Stations Projects: Completion, Future Plan and Funding Top Priority Mechanism 3. Sewer Mains Replacement: Report with Options, Direction and Funding High Priority Mechanism 4. Stormwater and Drainage Master Plan: Problem Analysis, Plan Development, Direction and Funding Mechanism 5, Infiltration and Inflow Study: Completion, Direction and Funding Mechanism 6. Lighting Freeway Underpasses: Concept, Best Practices, Report with Options, Direction and City Actions (with TxDOT) Management Agenda 1. Capital Improvement Plan (5-Year) and Process: Development, Top Priority Adoption, Ongoing Process and Funding Mechanism 2. Civic Center Upgrade: Direction and Funding -- Masonry Restoration; Top Priority Dressing Room Upgrade; Concession Stand 3. Sidewalk Master Plan: Funding and Development High Priority 4. I-10 Construction Project: Monitoring Funding — Masonry Restoration; Dressing Room Upgrade; Concession Stand Management in Progress 1. Sanitary Sewer Evaluation Program/Report 2. Sanitary Seaver Model -- Phase 3 3, Multi -Sector Storm Sewer (MS4) Permit: Annual Report 4. Design and Construction Standards Update: Adoption 5. Lamar Institute of Technology for Degreed Aviation Maintenance Program: Revisit Collaboration 6. Flushing Program Major Projects I . Main Library Hot and Chill Water Line 2. Municipal Court Third Floor Phase 2: Police Traffic Unit Buildout 3. Municipal Court Third Floor Phase 3: Police Training Center Buildout 4. Jefferson Theatre Front Masonry Restoration and Repairs 5. Jefferson Theatre Robert — Morton Organ Upgrade and Instruments Additions 6. City Hall Exterior Masonry Restoration and Repairs 7. Police Station Perimeter Security Fence and Gates Copyright 0 2023: Lyle Sumek Associates, Inc, Project 230304 18 Executive Summary: Strategic Placi 2023 -- 2028 2038/Mayor acid City Council/Beaunimt, TX »> Actions 2023 -- 2024 Ma{or Projects (continued) 8. Tyrrell Park Nature Center Exhibit Installations 9. Julie Rogers Theatre Long Throw Speakers System 10. Jefferson Theatre Generator Replacement 11. Adaptive Traffic Signals: 411' St (Calder to Sarah), Gladys (Edson to Central) 12. Collier's Ferry Raw Water Pump Station and Raw Water Pipeline to Pine Water Plant 13. Pine Street Water Plant Chennical Inrprovenrent Project 14. Water Mixers on All Water• Storage Tanks 15. Chlorine Dioxide for Iron and Manganese Removal at Pine Water Plant 16. SCADA System for Water Production Upgrade/Replacement 17. Generator at Loeb Groundwater Plant Installation (dependent upon FEMA approval of funding) 18. 01 Street Rehabilitation Project 19. Street Rehabilitation Phase IV 20. Street Pavement Preservation Phase I 21, Concrete Pavement Repair Phase III 22. Citywide Roadside Ditching Program Phase 113 23, Storm Sewer Inspection and Point Repair Program 24. Sanitary Sewer Pipe Bursting Program 25. 42-Inch Pine Street Treated Water Resiliency Line: Construction 26. Generator at Pine Street Surface Water Treatment Plant Replacen-rent 27. Highland Avenue Rehabilitation 28. Wall and Avenue C Lift Station Rehabilitation 29. Harriot Street Lift Station: Construction 30. Prison Ground Storage Tank Rehabilitation 31. Bunn's Canal Rehabilitation (dependent upon permit approvals) 32. Municipal Airport "T" Hangar 33. 27" Sewer Main Replacement under Railroad Tracks at West Florida Avenue 34, Basin 38 Pipe Bursting Project 35. Citywide Pipe Bursting Project 36. Pickle Ball Courts: Construction 37. Equestrian Park Trails: Construction Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 19 Executive Summary: Strategic flan 2023 —2028 --2038/Mayor and City Council/Beaumont, TX Policy Agenda 2023 2024 Targets for Action City of Beaumont TOP PRIORITY Downtown Hotel Development Project Economic Development Policies/Strategy: Study Completion, Policy Direction, Action Plan and Funding Mechanism Downtown Riverfront Master Plan Water Park: Feasibility Study, Direction, Partner and Funding Mechanism Real Time Crime Center Project Completion: Additional Funding and Implementation Homeless Strategy: Problem Analysis, Report with Options, Community Partners/City Role, Direction and Funding Mechanism Wastewater System Improvement/Upgrade Plan: Goals, Problem Analysis, Plan Development, Direction and Funding Mechanism Stations Sewer Lift Projects: Completion, Future Plan and Funding Mechanism Copyright 0 2023: Kyle Sunick Associates, Inc, Project 230304 20 Executive Summary: Strategic Plait 2023 — 2028 — 2038/Mayor and City Council/Beauniont, TX HIGH PRIORITY Comprehensive, Citywide City/Community Beautification Program: Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Food Truck Park and Beer Garden at the Neches River Establishment: Report, Direction and City Actions Indoor Sport Space: Concept, Feasibility Study, Partner, Direction and Next Steps Vacant Lots Policy/Action Plan: Direction Litter/Cleanup Short -Term Action Plan: Best Practices, Report with Options, Direction and Funding Proactive Code Enforcement: Direction and Funding Community Mental Health: Goals, Problem Analysis/Needs Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction, Funding and City Actions Sewer Mains Replacement: Report with Options, Direction and Funding Mechanism Copyright 0 2023: Lyle Suntek Associates, Inc. Project 230304 21 Executive Summary: Strategic Plan 2023 — 2028 -- 203 9/Mayor and City Council/Beallmont, TX Management Agenda 2023 — 2024 Targets for Action City of Beaumont TOP PRIORITY Strategic Plan 2023-2028-2038: Development, Adoption and Ongoing Process Implemented AT&T Building Demolition: Completion Mandatory Customer Service Training: Completion Bond Rating Improvement Strategy/Action Plan: Development Capital Improvement Plan (5-Year) and Process: Development, Adoption, Ongoing Process and Funding Mechanism Civic Center Upgrade: Direction and Funding -- Masonry Restoration; Dressing Room Upgrade; Concession Stand Copyright c0 2023: Lyle Sunrek Associates, Iuc, Project 230304 22 Executive Summary: Strategic Plan 2023 — 2028 — 2038/Mayor and City Council/Beaumont, 'FX HIGH PRIORITY Sidewalk Master Plan: Development and Adoption Dog Park: Construction and Opening City Employee Classification and Compensation: Review, Report with Findings and Options, Direction and Funding City Legislative Agenda and Advocacy: Key Issues, Direction and Lobbying City Vehicles Accident Reduction Plan: Report with Options, Direction and City Actions Children Museum Plan/Relocation: Report Direction and Funding HOME Program Guideline: Completion I-10 Construction Project: Monitoring Copyright 0 2023: Lyle Suniek Associates, Inc. Project 230304 23 Executive Sutnniat'y: Stt'ategic Plan 2023 — 2029 — 20381Mayoi' and City Council/Beaunion.t, TX Management in Progress 2023 -- 2024 City of Beaumont 1. One Stop Shop for Events: Development 2. February Violent Cringe Initiative: Update Report 3. Leica Scanning System: bnplementation 4. Cloudgavel:Implementation 5. BISD-City Collaboration 6. Henry Homburg Golf Course Drainage Project: Initiated 7, City Website Revamp: Completion 8. Communications Guide: Implementations 9. "100" Things to Do in Beaumont Book- Development 10. "Beaumont Beat" Video Series Refinement: implementation 11. GASB 96: Implementation 12. Internal Audits 13. Audit RFP Update 14. Water Customer Services Succession Plan 15. Fire Contract: Negotiations and Approval 16. Interactive, Online Budget: Implementation 17. Tiered EMS System ALS/BLS: Implementation 18. Fire Academy: Implementation — Citizen; Junior 19. Fire Strategic Plan: Development 20. New Fire Ladder Truck: Purchase 21. HRIS Software: Implementation 22. Key Managers: Hiring — Planning and Community Development Director; Solid Waste Operations Manager; Facilities Maintenance Director 23. Departmental Safety Program: Development 24. Hybrid Schedule/Working Remotely Guidelines: Development 25. City hall Server Room Re -Wire: Completion 26. End of Life Equipment Replacement 27. Multi -Factor Authentication Project Completion 28. Wireless Network Expansion 29. Citywork for Water Production and Water Reclamation Plants: Implementation 30. IT Help Desk Upgrade: Project Funding Copyright © 2023: Lyle Sumck Associates, Inc. Project 230304 24 Executive Summary: Strategic plan 2023 —2028 —2038/Mayor and Cite CouncilBeauniont, TX 31, Mitel Phone System Upgrade 32. 311 Full Utilization 33. Electronic Plan Review: Implementation 34. Digital Signatures: Implementation (Budget FY 24 Funding) 35. Automatic Onboarding of Security Forms: Implementation (Budget FY 24 Funding) 36. Contract Managementle-Signature Workflow in Laserfiche: Development 37. Full Integrated Azure Active Directory 38. Accelerated Teclunology Services Plan: Establislunnent 39. Library Yearly Report 40. Fide Free Services: Implementation 41. Library Tools and Technology Update: Completion 42. MOU with Lamar University; Development (Student BPLS Library Card) 43. Police Hiring Process Update: Completion 44. Property and Evidence Storage Improvements 45. Health Promotion Outreach 46. STI Data Analysis 47, School Inununization Clinic 48. Hurricane Season Preparation 49. COVID-19 Vaccine Privatization 50. Sanitary Sewer Evaluation Progratni Report 51. Sanitary Sewer Model -mm Phase 3 52. Multi -Sector Stornn Sewer (MS4) Permit: Annual Report 53. Design and Construction Standards Update: Adoption 54. Lamar Institute of Technology for Degreed Aviation Maintenance Program: Revisit Collaboration 55. Flushing Program Copyright 0 2023: Lyle Sunick Associates, Inc. Project 230304 25 Executive Sumniary: Strategic Plan 2023 --2028 —2038/Mayor and City Council/Beaumont, TX Major Projects 2023 — 2024 City of Beaumont 1. Tyrrell Park Nature Trail: Development 2. Central Park Imagination Station Replacement 3. Charlton -Pollard Park Playground Replacement: Final Design 4. Combest Park Playground Replacement: Final Design 5. Sprott Park Outdoor Shelter Construction 6. Magnolia Pak Tennis Courts to Basketball Court 7. Turf Tanks Striping System. 8. Babe Zaharias Playground ECquip113ent 9. Athletic Complex Scoreboard 10. Pickle Ball Courts: FY 24 Funding and Construction 11, Additional Pavilion at Rogers Park: FY 24 Funding and Construction 12. Riverfront Park Improvements 13. Main Library Hot and Chill Water Line 14. Municipal Court Third Floor Phase 2: Police Traffic Unit Buildout 15. Municipal Court Third Floor Phase 3: Police Training Center Buildout 16, Jefferson Theatre Front Masonry Restoration and Repairs 17. Jefferson Theatre Robert -Morton Organ Upgrade and Instruments Additions 18. City Hall Exterior Masonry Restoration and Repairs 19. Police Station Perimeter Security Fence and Gates 20. Tyrrell Park Nature Center Exhibit Installations 21, Julie Rogers Theatre Long Throw Speakers System 22, Jefferson Theatre Generator Replacement 23. Adaptive Traffic Signals: 4` 1 St (Calder to Sarah), Gladys (Edson to Central) 24. Collier's Ferry Raw Water Pump Station and Raw Water Pipeline to Pine Water Plant 25. Pine Street Water Plant Chen- cal Improvement Project 26. Water Mixers on All Water Storage Tanks 27, Chlorine Dioxide for Iron and Manganese Removal at Pine Water Plant 28. SCADA System for Water Production Upgrade/Replacement 29. Generator at Loeb Groundwater Plant Installation (dependent upon FEMA approval of funding) 30, 4111 Street Rehabilitation Project Copyright 0 2023: Lyle Sunick Associates, Inc. Project 230304 26 Executive Summary: Strategic Phi 2023 — 2028 -- 2038/Mayor and City Council/Beaumont, TX 31. Street Rehabilitation Phase IV 32. Street Pavement Preservation Phase 1 33. Concrete Pavement Repair Phase III 34. Citywide Roadside Ditching Program Phase 1B 35. Storm Sewer Inspection and Point Repair Program 36. Sanitary Sewer Pipe Bursting Program 37. 42-inch Pine Street Treated Water Resiliency Line: Construction 38. Generator at Pine Street Surface Water Treatment Plant Replacement 39. Highland Avenue Rehabilitation 40. Wall and Avenue C Lift Station Rehabilitation 41. Harriot Street Lift Station: Construction 42. Prison Ground Storage Tank Rehabilitation 43. Buivl's Canal Rehabilitation (dependent upon permit approvals) 44. Municipal Airport "T" Hangar 45. Sidewalk Master Plan: Development 46. 27" Sewer Mahn Replacement under Railroad Tracks at West Florida Avenue 47. Basin 38 Pipe Bursting Project 48. Citywide Pipe Bursting Project 49. Pickle Ball Courts: Construction 50. Equestrian Park Trails: Construction. Copyright 0 2023: Lyle Sunick Associates, lnc. Project 230304 27 Action Agenda 2023 — 2024/Mayor — City Council & Managenient/Beaumont, TX City of Beaumont Goals 2028 Great Place to Live Financially Sound City Providing Excellent Services to the Community Vibrant Downtown/Riverfront Livable Neighborhoods — Old and New Upgraded City Facilities and Infrastructure through Investments Copyright 0 2023: Lyle Suniek Associates, I ic. Project 230304 Action Agenda 2023 — 2024/Mayor — City Council & Managenient/Beau► ont, TX Definitions ®f Terms POLICY -- is an issue that needs direction or a Policy decision by the Council; or needs a major funding decision by the Council; or an issue that needs Council leadership by the governing body in the community; or with other governmental bodies (City government, other City governments, state government, federal government) -- questions of "WHAT: IS THE DIRECTION; IS THE GOAL; IS THE BUDGET OR RESOURCES; IS THE CITY'S POLICY Or REGULATION?" MANAGEMENT — a management action which the Council has set the overall direction and Provided initial funding (e.g., phased project), may require further Council action on funding; or a major management project particularly Multiple years (e.g., upgrade to the information system) -- questions of "HOW: DO WE ADDRESS THE ISSUE, MANAGE THE CITY; IMPLEMENT A DECISION OR PROGRAM; CAN WE IMPROVE THE MANAGEMENT OR ORGANIZATIONAL PROCESS?" MANAGEMENT IN PROGRESS — a management or organization action which Council has set the direction, needs staff work before going to Council for direction next year or beyond, no choice mandated by an outside governmental agency or institution, management process improvement budgeted or funded by the Council. MAJOR PROJECT — a capital project funded in the CIP or by Council action which needs design or to be constructed (e,g., Road project, City facility project, park project, etc.). ON THE HORIZON — an issue or project that will not be addressed during the year by management or the Council but should be addressed in the next five years; it could become an action item for this year if another party moves the issue or project forward ---- it depends on theta. Copyright 0 2023: Lyle suniek Associates, hie. Project 230304 2 Action Agenda 2023 -- 20241Mayor — City Council R Management/Beaunlont, TX Policy Agenda 2023 — 2024 Targets for Action City of Beaumont TOP PRIORITY Downtown Hotel Development Project Economic Development Policies/Strategy: Study Completion, Policy Direction, Action Plan and Funding Mechanism Downtown Riverfront Master Plan Water Park: Feasibility Study, Direction, Partner and Funding Mechanism Real Time Crime Center Project Completion: Additional Funding and Implementation Homeless Strategy: Problem Analysis, Report with Options, Community Partners/City Role, Direction and Funding Mechanism Wastewater System Improvement/Upgrade Plan: Goals, Problem Analysis, Plan Development, Direction and Funding Mechanism Stations Sewer Lift Projects: Completion, Future Plan and Funding Mechanism Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 Action Agenda 2023--2024IMayor-- City Council & Management/Beaumont, TX HIGH PRIORITY Comprehensive, Citywide City/Community Beautification Program: Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Food Truck Parr and Beer Garden at the Neches River Establishment: Report, Direction and City Actions Indoor Sport Space: Concept, Feasibility Study, Partner, Direction and Next Steps Vacant Lots Policy/Action Plan: Direction Litter/Cleanup Short -Term Action Plan: Best Practices, Report with Options, Direction and Funding Proactive Code Enforcement: Direction and Funding Community Mental Health: Goals, Problem Analysis/Needs Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction, Funding and City Actions Sewer Mains Replacement: Report with Options, Direction and Funding Mechanism Copyright 0 2023: Lyle Suuiek Associates, laic. Project 230304 4 Actioaa Agenda 2023 — 2024/Mayor -- City Council & Managenient/Beaumont, TX Management Agenda 2023 — 2024 Targets for Action City of Beaumont TOP PRIORITY Strategic Plan 2023-2028-2038: Development, Adoption and Ongoing Process Implemented AT&T Building Demolition: Completion Mandatory Customer Service Training: Completion Bond Rating Improvement Strategy/Action Plan: Development Capital Improvement Plan (5-Year) and Process: Development, Adoption, Ongoing Process and Funding Mechanism Civic Center Upgrade: Direction and Funding -- Masonry Restoration; Dressing Room Upgrade; Concession Stand Copyright 0 2023: Lyle Suniek Associates, Inc. Project 230304 5 Action Agenda 2023 --- 2024/Mayor — City Council & Managenient/Beauniont, TX HIGH PRIORITY Sidewalk Master Plan: Development and Adoption Dog Park: Construction and Opening City Employee Classification and Compensation: Review, Report with Findings and Options, Direction and Funding City Legislative Agenda and Advocacy: Key Issues, Direction and Lobbying City Vehicles Accident Reduction Plan: Report with Options, Direction and City Actions Children Museum Plan/Relocation: Report Direction and Funding HOME Program Guideline: Completion I-:10 Construction Project: Monitoring Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 6 Action Agenda 2023 — 20241Mayor — City Council & Ma►iagenient/Beauniont, TX Beaumont Action Outlines 2023 — 2024 Copyright (D 2023: Lyle Suniek Associates, Inc, Project 230304 Action Agenda 2023--20241Mayor City Council & Management/Beaumont, TX GOAL 1 GREAT PLACE TO LIVE Copyright 0 2023: Lyle Sumck Associates, Inc. Project 230304 Action Agenda 2023 — 2024/Mayo►• — City Council & Mmagement/Beaunlont, TX ACTION: Economic Development Policies/Strategy: Study PRIORITY Completion, Policy Direction, Action Plan and Funding Policy Top Mechanism Kev Issues AciiriliesWilestoyres Time • Strategic Plait from Chamber 1. Review and evaluate 12/23 * City's Role in Economic Development economic Policies and • Chamber's Role in Economic programs Development 2. Chamber complete strategic 12/23 e City Policies plan 0 City Incentives 3. Prepare Economic 1/24 • Funding Mechanism Development Report/Plan for i City Staffing Mayor and City Council o Small Business Development Program 4. WORKSHOP: Economic 1/24 Development Report/Plan Review and Direction S. Finalize Report 2/24 6. DECISION: Economic 3/24 Development Plan Endorsement Responsibility: Chris Boone, Assistant City Manager Copyright 0 2023: byte Sumek Associates, Inc. Project 230304 9 Action Agenda 2023 --- 2024/Mayor -- City Council & Management/Beaumont, TX ACTION: Water Park: Feasibility Study, Direction, Partner and PRIORITY Funding Mechanism Polio), Tap Ke; Issues ActivitieslMilestones lime • Concept/Scope 1. Learn about County's efforts 6/23 • Cost/Benefit 2. Prepare budget proposal 7/23 • Funding 3. BUDGET WORKSHOP: 8/23 • Operations (Private/Public) Budget FY 24: Funding for • Location Water Park Feasibility • Bond/Referendum Study • Revenue Potential 4. DECISION: Budget FY 24 9/23 • Partners Funding for Study 5. Define scope, costs, finding 12/23 options, revenue potential and location 6. DECISION: Issue REP for 12/23 Water Parr Feasibility Study 7. DECISION: Award 3/24 Contract for Water Park Feasibility Study 8. Complete Study and finalize 12/24 Report 9. WORK SESSION: Water 1/25 Park Feasibility Study Presentation and Direction Responsibility: Chris Boone, Assistant City Manager Copyright c0 2023: Lyle Suinelc Associates, inc. Project 230304 10 Action Agenda 2023 2024/Mayor -- City Council & Managenient/I3eauniont, TX ACTION: Real Time Crime Center Project Completion: Funding PRIORITY and Implementation Policy Top Key Issnes 4etiyilieslMileslones Thne • Seek Funding for Fusus Technology 1. Seek grant or budget fiands Ongoing Solution for Fusus teelmology • Municipal Court building 3,a floor 2. Complete design for phase 3 7/23 phase 3 Buildout in 2022 Port Security Buildout Grant 3. Prepare budget proposal 7/23 • Design of 311 Floor Phase 3 Buildout 4. BUDGET WORKSHOP: 8/23 which includes RTCC Budget FY 24: Additional • Bid Process for Construction of 31 Funding for Real Time Floor Buildout Crime Center • Construction 5. DECISION: Budget FY 24 9/23 Funding 6. DECISION: Award 11/23 Contract for Crime Center Project Construction 7. Complete construction 3/24 Responsibility: James Singletary, Police Chief Copyright © 2023: Lyle Suniek Associates, Im. Project 230304 Action Agenda 2023 — 2024/Mayon —City Council & Managenient/i3eauniont, TX ACTION: Comprehensive, Citywide City/Community PRIORITY Beautification Program: Best Practices, Potential Policy High Partners, City Role, Report with Options, Direction and City Actions Kep Issues ACAPRieslMileslones Time • Depletion of Tree Population 1. Prepare budget proposal 6/23 (contributing to flooding issues, loss of 2. BUDGET WORKSHOP: 8/23 habitat, and reduced air duality) Budget FY 24 Funding for • Tyrrell Park and Highway Corridors Community Beautification • Promotion of Earth Find Methodology Program to improve: 3. DECISION: Tree 8/23 o Healthy low -toxin, sustainable Ordinance vegetation throughout the City 4. DECISION: Budget FY 24 9/23 o Health of home gardens and crops Funding for Community • Citizen Engagement Beautification Program • Education S. Establish Urban Forest 12/23 • Garden Clubs Committee—workingwith • Fences/Weeds on Major Corridors City Council to determine • Beautification Fund for Contributions, regulations for planning &inanagezizent including on Water Bill of trees in commercial developments 6. Forge collaborative 12/23 relationships -%vith related City departments, and community partners e.g., schools, social organizations, garden clubs, neighborhood associations, and businesses 7. Activities: garden of the 3/24 month competitions (1 per ward residential and business), community gardens, Arbor Day celebrations 8. Kick off Community outreach 8/23 to educate residents on effective landscape and tree planting techniques (continued next page) Responsibility; Kenneth Raggette, Director of Parks and Greenspaces Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 12 Action Agenda 2023 --- 2024/Mayor— City Council & Management/Beaumont, TX ACTION: Comprehensive, Citywide City/Community Beautification Program: Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions (continued) Kei� Issues rlctivitieslMilesiones 9. Coordinate with CVB re: timing of projects with tourist activities 10. Seek grants for urban forestay projects Responsibility: Kemaeth Raggette, Director of Packs and Greenspaces PRIORITY Police High Thee Ongoing Ongoing Copyright © 2023: Lyle 5uniek Associates, Inc. Project 230304 13 Action Agenda 2023 — 2024/Mayor —City Council & Management/Beaumont, TX ACTION: Indoor" Sport Space: Concept, Feasibility Study, Partner, PRIORITY Direction and Next Steps Policy High Key Issues Aclivities/Illilestotes Thee • Indoor Sport Space Concept 1. DECISION: Issue RFP for 1/24 • Best Practices Indoor Sport Space • Market Analysis 2. DECISION: Award 4/24 • Feasibility Study Contract for Indoor Sport • Cost Space Feasibility Study • Partners 3. Complete Study 7/24 • Funding Mechanism 4. Complete Staff review of • Facility Management Sturdy5, WORKSHOP: Indoor 9/24 • Funding 1 1/2% Sports Venue Tax Sport Space Feasibility • TPID Set Up Study Presentation and • Location: Downtown or Ford Park Direction • BISD Partnership 6. DECISION: Indoor Sport 10/24 • County Partnership Space Direction 7. Design Legislative 3/25 Framework with Funding Responsibility: Dean Conwell, Executive Director Beauuriont CVB Copyright 0 2023: Lyle Suniek Associates, Inc. Project 230304 14 Action Agenda 2023 -- 2024/Mayor --- City Council & Management/Beaumont, TX ACTION: Litter/Cleanup Short --Term Action Plan: Best Practices, Report with Options, Direction and Funding Key lssues AclivilievlMilestones Excessive Litter throughout the City 1. Prepare budget proposal Education about Litter Prevention 2. BUDGET WORKSHOP: Community Culture of "Throwing Budget FY 24: Litter/ Litter" Cleanup Staffing; Street Enforcement Sweeper and Compact Gas - Resident Responsibilities Powered Litter Vacuum Anti -Litter Awareness 3. Promote information to City Staffing residents regarding the City's Fundingtrash collection services 4. DECISION: Budget FY 24 Litter/Cleanup Staffing; Street Sweeper and Compact Gas -Powered Litter Vacuum 5, Hire a litter crew to the department — 4 FTEs 6. Convert temporary en-iployces to regular employees to increase commitment and diligence in the role 7. Add Street Sweeper in the Parks department and Compact Gas -Powered Litter Vacuum Responsibility: Kenneth Raggette, Director of Parks and Greenspaces PRIORITY Policy High Thne 6/23 8/23 8/23 9/23 11 /23 11 /23 7/24 Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 15 Action Agenda 2023 — 2024/Mayor — City Council & Management/BeaumoW, TX ACTION: Community Mental Health: Goals, Problem Analysis/ PRIORITY Needs Assessment, Best Practices, Potential Partners, Policy High City Role, Report with Options, Direction, Funding and City Actions Key Issues Activities/lklilestows Time • Con-ununity Needs 1. Conduct Com.mmity Needs 10/23 • Partners/Stakeliolders Assessment • Funding 2. Identify Partners/stakeholders 11/23 • City Role 3. Meet with stakeholders 11/23 • Access to Care 4. Identify state R. federal 11/23 resources 5. Prepare Report on 12/23 Community Mental health 6. WORKSHOP: Community 1/24 Mental Health Report Presentation and Direction Responsibility: Kenneth Coleman, Public Health Director Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 16 Action Agenda 2023 — 2024/Mayor -- City Council & Managenient/Beauniont, TX ACTION: Comprehensive Review of Community Events and PRIORITY Festivals: Inventory, Evaluation, Report with Findings Policy and Reconunendations, Direction, Community Partners/City Role and Funding Mechanism Key Issues ActiritiesAblestones Thee • Persontiel 1. Assess city events vs 7/23 • Resources/Budget community events • Public vs Private 2. Evaluate roles 7/23 • City Responsibility and Roles 3. Prepare budget proposal 7/23 • Quality of Life 4. BUDGET WORKSHOP: 8/23 • Downtown Development Budget FY 24: Funding for • Special Events Ordinance Community Events and Festivals • Parade Ordinance Festivals DECISION: Budget FY 24 • One -Stop Process for Events 9/23 Funding 6. Prepare Report on 1/24 Community Events and Festivals 7, WORD SESSION: Report 2/24 on Community Events and Festivals S. Develop One -Stop Planning 6/24 Process and Special Events Ordinance 9. DECISION: Special Events 7/24 Ordinance and Parade Ordinance Responsibility: Emily Wheeler, Director of Event ,Services Copyright © 2023: Lyle Suniek Associates, hie. Project 230304 17 Action Agenda 2023 --- 2024/Mayor --- City Council & Management/Beaumont, 'FX ACTION: Dog Park: Construction and Opening .Ke3? Issues • Location of new dog park within the park • Selecting amenities for the dog park • Private donations for park benches (possibility) • Finalize specifications and drawings. • Seek bid proposals. • Issue purchase orders for contract work ,4cl iyiliesbUileslones 1. DECISION: Dog Park Approval 2. Preliminary drawing preparation 3. Management approval for location within the park 4. Site surveying 5. Drawing and specification completion 6. Obtain bid proposals 7. DECISION: Award Contract for Dog Park Construction 8. Complete project Responsibility: Keith Folsom, Facilities Maintenance Director PRIORITY Mgn?I High Thne Completed 4/23 5/23 5/23 7/23 8/23 8/23 12/23 Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 18 Action Agenda 2023 --- 2024/Mayon• -- City Council & Managenient/Beauniont, TX 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ❑Management in Progress 2023 -- 2024 1, One Stop Shop for Events: Development Events TIME 5/25 2. February Violent Crime Initiative: Update Report Police 7/23 3. Leica Scanning System: Iinplenlentation Police 6/23 4. Cloudgavel:Implen-ientation Police 4/23 5. BISD-City Collaboration. Rec 12/23 6. Henry Homburg Golf Course Drainage Project: Initiated Parks 7/23 ❑Major Projects 2023 — 2024 1. Tyrrell Park Nature Trail: Development BCVB TIME 8/23 2. Central Park Imagination Station Replaeennent Parks 12/23 3. Charlton -Pollard Park Playground Replacement: Final Parlcs 12/23 Design 4. Consbest Park Playground Replacement: Final Design Parks 12/23 5. Sprott Park Outdoor Shelter Construction Parks 2/24 6. Magnolia Pak Tennis Courts to Basketball Court Parks 8/23 7, Turf Tanks Striping System Parks 7/23 8. Babe Zaharias Playground Equipment Parks 12/23 9, Athletic Complex Scoreboard Parks 9/23 10, Pickle Ball Courts: FY 24 Funding and Construction Parks 9/23 11. Additional Pavilion at Rogers Park: FY 24 Funding and Parks 9/23 Construction Copyright C 2023: Lyle Suniek Associates, Inc, Project 230304 19 Action Agenda 2023 — 2024/Mayor — City Council & Manatement/Beauniont, TX GOAL 2 FINANCIALLY SOUND CITY PROVIDING EXCELLENT SERVICES TO THE COMMUNITY Copyright 0 2023: Lyle Sumek Associates, Ine. Project 230304 20 Action Agenda 2023 -- 2024/Mayon -- City Council & Maciagement/BeaLlmont, TX ACTION: Fire -EMS Services: Best Practices, Report with Options, PRIORITY Direction and City Actions Policy &ems Issues AciiN iesliWilesiones Time • 911 and CAD Systenn Upgrade I . Reevaluate existing 911 /CAD 3/24 • Tiered EMS System ALS/BLS software and equipment with • ESO Software Transition reconniendation to upgrade • MIH (Mobile Integrated Healthcare) software and equipment. • Fire Strategic Plan (BPD and IT) • GoodSAM App 2. DECISION: 911/CAD 4/24 • Staffing of Med Units Sofhvare and Equipment • RecruitmentDirection &Retention of Fire/EMS and Funding Personuiel 3. Develop policies and 10/23 • New Med Units (Vehicles) procedure for EMD triage dispatching guidelines, • New Fire Engine simultancous reviewing data analysis to determine best 5/24 practice for a Tiered EMS system. 4. Develop policies and 11/23 procedures to MIH (GoodSann App) to determine resources needed, funding for sustainability and mitigation elements to improve services and management of response resources. S. Establish policies, 1/24 procedures, guidelines for staffing of Med Units with current an expanded Fire/EMS certified and credentialed personnel. The goal is to staff a miniinum of seven (7) tip to nine (9) Med units. 6. Hiring Incentives for EMS Ongoing personnel and Amend Hiring policy for Fire personnel. 7. New vehicles to put in- 6/24 service Respontsibility: Earl White, Fire Chief Copyright 0 2023: Lyle Sumek Associates, Inc, Project 230304 21 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaumont,'PX ACTION: Citywide Services and Staffing: Comprehensive Review, PRIORITY Report with Findings, Direction and Funding Policy Key Issues Aetivities/Milestones Thne • Ivey Positions 1. Evaluate position vacancies 6/23 • Department Staffing Needs 2. Create 6/23 • Market Persouuiel/Reclassification • Comp Study Findings Forms • Incentives to Retain 3. Implement Incentives 5/23 • Incentives to Hire 4. Complete Compensation 5/23 • Increasing Applicant Pool for CDL 5. Study WORK SESSION: 5/23 Operators Compensation Study • Funding for New Positions' I i esentation and Direction • Being Competitive (,, Prepare budget proposal G/23 • Filling Police and Fire Positions 7. BUDGET WORKSHOP: 8/23 Budget FY 24 Positions and Compensation 8. DECISION: Budget FY 24 9/23 Positions and Compensation 9. Establish recruiting advantage 9/23 10. Decide on hiring single certified EMS for new 8/23 firefighter cadet program Responsibility: Claris Catalina, Human Resources Director Copyright U 2023: Lyle Sumek Associates, hie. Project 230304 22 Action Agenda 2023 — 2024/Mayor — City Council & Managenient/I3earnnont, TX ACTION: Proactive City Re -Branding and Marketing Program PRIORITY Development: Goals, Best Practices, Report with Policy Options, Direction and Funding Kev Issues Aetivilies/Mileslones 77»ae • Beaumont Brand — What is it? 1. REPORT: Current City 4/24 • Refresh or Total Rebrand Logo and Branding • Corni-nunity Buy -In Guidelines • Marketing Policy or Program 2. Prepare a budget proposal 5/24 • City Role 3. BUDGET WORKSHOP: 7/24 • Funding Budget FY 25 Funding for City Marketing • Partners 4. DECISION: Budget FY 25 9/24 Funding for City Marketing 5. DECISION: Issue RI,P for 7/25 Branding Agency 6. REPORT: New Asset 9/25 Adoption 7, Rollout New Logo + Style 9/25 Guide 8. Create a Beau-Bassador 10/25 Program for Buy -In and Adoptions Responsibility: Lauren Monitz, Director of Communications Copyright 0 2023: Lyle Sunick Associates, hie. Project 230304 23 Action Agenda 2023 — 2024/Mayor — City Council & Managenient/Beaumont, 'i'X ACTION: City Organization Culture Alignment: Core Values PRIORITY Definition, Direction and Aligiunent Plan Police Key Issues Thne • Adaptability to change l . Define and develop new 4/23 • Excellent Customer service Vision and Mission • City policies/procedures 2. Define/Identify Core Values 5/23 • Succession planning 3. Bi-weekly Meetings with all Ongoing • Training/Professional Development Directors • Encourage creativity 4. Bi-weekly meetings with Ongoing • Thirilc if inclusivity in all you do Assistant City Managers • Use of latest technology S. DECISION: Strategic Plan 7/23 2023-2028-2038 Adoption Responsibility: Keimeth Williams, City Manager Copyright © 2023: Lyle Suntek Associates, Itic. Project 230304 24 Action Agenda 2023 2024/Mayor -- City Council &. Managenient/Beaumont, TX ACTION: Proactive City Communications Enhancement: Best Practices, Report with Options, Direction and Funding PRIORITY Policy Kelp Issues Activities/Milestones Thee Proactive Pushing Out Positive Stories 1. Management Decision: City 5/23 Controlling the Narrative Cominunications Guidelines Stronger Trust with Media 2. Rollout City Communications 6/23 Balancing Accuracy and the Need for Guidelines Speed 3. Create SOP's for different 9/23 Accessibility — languages and ADA project types Citizen Participation and Buy -In 4. Create annual editorial 9/23 Reaching Different Segments of our calendar Diverse Population 5. BUDGET WORKSHOP: 7/24 Access to Budget FY 25 Funding for Livestreaming/Recording/Tech Communications Solutions for Meetings Enhancements and AN Solutions with IT Internal City Communications 6. DECISION: Budget FY 25 9/24 Funding for Communications Enhancements and AN Solutions with IT 7. Hire a dedicated PIO/PR 11/23 person 8. Host Media Mixer with Ongoing Stakeholders/Elected Officials 9. Hold Quarterly one-on-one 1/24 meetings with department liaisons 10. Hold Quarterly "Best Ongoing Practices" Workshops 11. Host Media Trainings 2/24 (aiuival) 12. Develop internal 6/24 communications strategy Responsibility: Lauren Monitz, Director of Conununications Copyright © 2023: Lyle Sumek Associates, Inc. Project. 230304 25 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaumont, TX ACTION: Financial Policies/Fund Balance Policies: Review and Refinement s s s Key Isslres tictivdtieslMilestones Safeguard City Assets 1. Establish written financial Ensure Adequate Funding for policies and procedures Operations 2. BUDGET WORKSHOP: Compliance with Federal, State, and financial Policies and fund Local Laws Balance Policies Review and Direction Responsibility, Todd Simoneaux, Chief Financial Officer PRIORITY Policy Time Completed 7/23 Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 26 Action Agenda 2023 — 2024/Mayor — City Council & ManagemcntBeauniont, TX ACTION: Water Fund Balance Policy: Direction Kev Issues Maintain Sufficient Working Capital Protect City's Credit Rating AePiyid iesMilesiones 1. Establish -written policy 2. DECISION: Water Fund Policy Responsibility: Todd Sinioneaux, Chief Financial Officer PRIORITY Policy Time Completed 9/23 Copyright © 2023: Lyle sumek Associates, hie. Project 230304 27 Action Agenda 2023 — 2024/Mayor City Couticil & Manageuient/BeaumoiA, TX ACTION: Strategic Plan 2023-2028-2038: Development, Adoption PRIORITY and Ongoing Process Implementation Mgml lop Kel> Issues 4diyilieshViles1wies Time • Regular quarterly review of Plats 1. Strategic Planning work 4/23 • Quarterly Plan review process session with Management • Funding for future Plan update 2. Strategic Planuiing work 5/23 • Monthly updates to City Council on session with Mayor & City execution of plan Council 3. DECISION: Strategic Plan 7/23 2023-2028-2038 Adoption 4. Quarterly revieNv of Strategic Ongoing PIan with Departments and timelines 5. WORKSHOP: Annual 4I24 Update of Strategic Plait Responsibility: Kenneth Williams, City Manager Copyright 0 2023: Lyle Sumck Associates, Lic. Project 230304 28 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaumont, TX ACTION: Mandatory Customer Service Training: Completion Kep Issues • Increasing Customer Service • Training — Current Employees • Training —New Hires Ae1iyitiesl1filestones I . Develop Report to identify new hires for Customer Training 2. Monitor effectiveness of training 3. Evaluate positive and negative employee/customer interaction 4. Acknowledge Great Customer Service Responsibility: Chris Catalina, Human Resources Director PRIORITY Mgm1 Top Time 5/23 5/23 5/23 5/23 Copyright 0 2023: Lyle Suniek Associates, Inc. Project 230304 29 Action Agenda 2023 -- 2024/Mayor -- City Council & Management/Beaumont, `I'X ACTION: Bond Rating Improvement Strategy/Action Plan: Development Key Issues Ae irilieskWilestones • Best Practices 1. Review "best practices" • Deficiencies 2. Develop Report with Action • Action Recommendations Plan • Timing 1 WORK SESSION: Bond • Fiscal Capacity Rating Improvement Report and Action Plan Presentation and Direction Responsibility: Todd Simoneaux, Chief Financial Officer PRIORITY 111gnll TOP Time 8/23 8/23 9/23 Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 30 Action Agenda 2023 -- 2024/Mayor — City Council & Management/Beawnont, TX ACTION: City Employee Classification and Compensation: PRIORITY Review, Report with Findings and Options, Direction Mgmt High and Funding Ke�Isstres Aclivilies/Milesiones Time • Non -Competitive Salaries 1. Complete Compensation 7/23 • Archaic Classification System Study • Low Minimum Salaries ---- Part -Time 2. FORK SESSION: 7/23 and Full -Time Compensation Sturdy • Funding Presentation and Direction • Timing 3. Review recommendations 7/23 from Evergreen d. Evaluate Classification 7/23 reconmiendations Responsibility: Chris Catalina, Hunan Resources Director Copyright 0 2023: Lyle Suniek Associates, Inc, Project 230304 31 Action Agenda 2023 — 2024/Mayor -- City C011nell & Management/Beaumont, TX ACTION: City Legislative Agenda and Advocacy: Key Issues, Direction and Lobbying Key Issues ActivitieslMilesto3ies • Administrations' Priorities and Issues 1. Advocate for HOT bill • City Council's Priorities and Issues 2. Monitor & advocacy • Policy Impact from New Legislation 3. Adjust policy based on new • Budget Impact from New Legislation legislation Responsibility; Chris Boone, Assistant City Manager PRIORITY 1Msgmt High Tinge Ongoing Ongoing 9/23 Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 32 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaumont, TX ACTION: City Vehicles Accident Reduction Plan: Report with Options, Direction and City Actions Key Issues AdivifieshAllilestones Unsafe Driving Behavior 1. Reorganize Department to Major Accidents include additional safety/risk Minor Safety Violations 2. Prepare budget proposal Lack of Safety Audits 3. BUDGET WORKSHOP: Lack of safety/Risk Management Staff Budget FY 24 Funding for Unlicensed Drivers Safety Staffing and Inconsistent and Irrelevant Safety Programs 4. DECISION: Budget FY 24 Training f' Funding for Safety Staf mg and Programs S. Create Safety Curriculum 6. Conduct Random Safety Audits 7. Driving Audit — review in -car Video 8. Check Driving License (regularly) 9. Enact Safety Incentive Program Responsibility: Sharae Reed, City Attorney PRIORITY Mgml High Time 6/23 6/23 8/23 9/23 10/23 10/23 10/23 10/23 1 /24 Copyright 0 2023: Lyle Sunuek Associates, Inc. Project 230304 33 Action Agenda 2023 — 2024/Mayor --- City Council & Managemw Beaumont, TX ACTION: Management/Employee Succession Planning: Direction And Funding Key ksues ActivitieslMilesloms • Retirement • Talent Development • Funding • Approach 1. Identify positions and potential upcoming retirements 2. Investigate "Best practices" 3. Prepare Report with Options and Recommendations 4. REPORT: Management/El niployee Succession Report Presentation Responsibility: Chris Catalina, Human Resources Director PRIORITY Mg1)1f Time 8/23 9/23 10/23 11 /23 Copyright 0 2023: Lyle Sumck Associates, Inc. Project 230304 34 Action Agenda 2023 — 2024/Mayor -- City Council & ManagenienUtIeaumont, TX 2. 2 2 2 2 2. 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 ❑Mauageinent in Progress 2023 — 2024 1. City Website Revamp: Completion Comm TIME 7/23 2. Communications Guide: Implementation Comm 5/23 3. "100" Things to Do in Beaumont Book: Development Comm 10/23 4. "Beaunont Beat" Video Series Refinement: lillplemclltatlon Conan 8/23 5. GASB 96: Imvplem entation Finance 9/24 6. Intemal Audits Finance 10/23 7. Audit RFP Update Finance 5/23 8. Water Customer Services Succession Plan Finance 6/23 9. Fire Contract: Negotiations and Approval Finance 9/24 10. Interactive, Online Budget: Implementation Finance 5/24 11. Tiered EMS System ALSBLS: Implementation FR 7/23 12, Fire Academy: Implementation FR a. Citizen 3/24 b. Junior 3/25 13, Fire Strategic Plan: Development FR 1 /24 14. New Fire Ladder Truck: Purchase (Budget FY 25) FR 2026 15. HRIS Software: Implementation HR 2026 16, Key Managers: Hiring HR a. Plamling and Community Development Director 1/24 b. Solid Waste Operations Manager 12/23 c. Facilities Maintenance Director 12/23 17. Departmental Safety Program: Development HR 8/23 18. Hybrid Schedule/Working Remotely Guidelines: HR 10/23 Development 19. City Hall Server Room Re -Wire: Completion IT 9/23 20. End of Life Equipment Replacement IT 9/23 21. Multi -Factor Authentication Project Con-ipletion IT 7/23 22. Wireless Network Expansion IT 9/23 23. Citywork for Water Production and Water Reclamation IT 7/23 Plants: Implementation Copyright 0 2023: Lyle Stanek Associates, Inc. Project 230304 35 Action Agenda 2023 — 2024/Mayor — City Council & Managenieut/Beaumont, TX 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 ❑Management in Progress 2023 -- 2024 24. IT Help Desk Upgrade: Projcct Funding IT TIME 4/24 25. Mitel Phone System. Upgrade IT 4/24 26. 311 Full Utilization IT 1/25 27. Electronic Plan Review: Decision IT 3/24 28. Digital Signatures: Implementation (Budget FY 24 Funding) IT 12/23 29. Automatic Onboarding of Security Forms: Implementation IT 12/23 (Budget FY 24 Funding) 30. Contract Management/e-Signature Workflow in Laserfrche: IT 4/24 Development 31. Full Integrated Azure Active Directory IT 12/23 32. Accelerated Technology Services Plan: Establishment Library 12/23 33. Library Yearly Report Library 11/23 34. Fide Free Services: Luplementation Library 3/24 35. Library Tools and Technology Update: Completion Library 6/24 36, MOU with Lamar University; Development (Student BPLS Library 6/24 Library Card) 37. Police Hiring Process Update: Completion Police 7/23 38. Property and Evidence Storage Improvements Police 5/24 39. Health Promotion Outreach PH Ongoing 40. STI Data Analysis PH 5/23 41. School lnnnunization Clinic PH 8/23 42. Hurricane Season Preparation PH 6/23 43, COVID-19 Vaccine Privatization PH 5/23 Copyright © 2023: Lyie Suniek Associates, Inc, Project 230304 36 Action Agenda 2023 --- 2024/Mayor — City Council & Management/Beaumont, TX GOAL 3 VIBRANT DOWNTOWN/RIVERFRONT Copyright 0 2023: Lyle Sumck Associates, Inc. Project 230304 37 Action Agenda 2023 -- 2024IMayor — City Council & Matiagement/Beau€mont, TX ACTION: Downtown Hotel with Conference/Convention Center: PRIORITY Study, Direction and City Actions Policy lop Key Issues 4etitiitieslIfilestoms Time • Market Feasibility 1. Executive Session: Discuss 4/23 • Evaluating Best Design to promote Market Study and preliminary Riverfront Development estimates/ • Balancing Recreation and Access to 2• Incorporate into Downtown 7/23 the River with. Development Plan process Opportunities 3, EXECUTIVE SESSION: 9/23 • Final Plan/Design Downtown Hotel and • Link to Downtown Riverfront Master Downtown/Riverfront Plait Master Plan 4. DECISION: Downtown 12/23 Hotel Amended Agreement Responsibility: Chris Booze, Assistant City Manager Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 38 Action Agenda 2023 — 2024/Mayor — City Council & Management/I3eauniont, TX ACTION: Downtown/Riverfront Master Plan: Completion, PRIORITY Adoption and Implementation Plan Policy Top Key I] s,sues Actirifiesl1filestones Time • Evaluating Best Design to Promote 1. Incorporate into Downtown 4/23 Riverfront Development Plan process • Balancing Recreation and Access to 2. Prepare Draft Plan 7/23 the River with Development 3. EXECUTIVE SESSION: 8/23 Opportunities Downtown Hotel and • Determination of Final Plan/Design Downtown/Riverfront • Costs of Elements Masten Platt • Link to Downtown Hotel Development 4. Finalize Plan 5/24 5, DECISION: 6/24 Downtown/Riverfront Masten- Plait Approval Responsibility: Chris Boone, Assistant City Manager Copyright © 2023: Lyle Sunrek Associates, Inc. Project 230304 39 Action Agenda 2023 -- 2024/Mayo• -W- City Council & Managenlent/Beauniont, TX ACTION: Food Truck Park and Beer Garden at the Neches River PRIORITY Establishment: Report, Direction and City Actions Policy High Key Issues Aefiyilies/Milestones Time • Concept I. Incorporate into Downtown 5/23 • Cost/Beziefit Evaluation Plan process • Incorporation and Consideration 2. Identify good comparable 7/23 within the new Downtown Plan examples • Exact Location 3. Prepare budget proposal 7/2 • Who to Partner with to Operate It 4. BUDGET WORKSHOP: 8/23 • Funding Budget FY 24 Funding for • Link to Riverfiont Park Food Truck Park and Beer Garden 5. DECISION: Budget FY 24 9/23 Funding 6. Finalize costs 3/24 7. Prepare Report on Food 4/24 Truck Park and Beer Garden 8. WORK SESSION: Report 4/24 on Food Truck Park and Beer Garden Concept Review and Direction Responsibility: Claris Boone, Assistant City Manager Copyright © 2023: Lyle Sumelc Associates, Inc. Project 230304 40 Action Agenda 2023 — 2024/Mayor -- City Counci 1 & Managenient/Beauniont, TX ACTION: AT&T Building Demolition: Completion PRIORITY Mgmt Top Key Issues ActivitieslMilesiones T'inle • Prepare siteworlc bid documents 1. Prepare sitework. bid 4/23 • Formally bid sitework documents • Select site work contractor 2. Bid sitework 5/23 • Disconnect utilities 3, Disconnect utilities 5/23 • Issue contract for demolition 4, DECISION: Award 7/23 • City Council approval for sitework Conti -act for Site Work • Issue contract for site work 5. Start demolition work 7/23 6, Complete demolition 9/23 7. Start site work 9/23 & Complete project 12/23 Responsibility: Keith Folsom, Facilities Maintenance Director Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 41 Action Agenda 2023 — 2024/Mayor -- City Council & Managetuent/Beaumont, 'rX ❑Major• Projects 2023 -- 2024 TIME 3 1. Riverf ont Park improvements P W 9/24 Copyright 0 2023: Lyle Sumck Associates, Inc. Project 230304 42 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaumont, TX GOAL 4 LIVABLE NEIGHBORHOODS -OLD AND NEW Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 43 Action Agenda 2023 — 2024/Mayor -- City Councit & Management/Beaurnont, TX ACTION: Homeless Strategy: Problem Analysis, Report with PRIORITY Options, Community Partners/City Role, Direction and Pala}, Tole Funding Mechanism ILey Issues Acth'itieslMilesiones Thne • Negative Impact to Property Values 1. Evaluate options 6/23 • Negative In-ipact to Quality of Life 2. Prepare budget proposal 7/23 • Legal Obstacles 3. Develop a new policy 8/23 • Complexity of Issue (substance abuse, 4. BUDGET WORKSHOP: 9/23 mental health, criminal, etc.) Budget FY 24 Funding for • Maintaining Compassion Homeless Strategy • Limited Resources front Responsible 5. DECISION: Budget FY 24 9/23 Agencies: Federal and State 6. Funding Submit report to Council 9/23 • Funding 7. WORK SESSION 11/23 • Homeless Coalition Plan Homeless Strategy • Property for Camp Site Presentation and Direction • Camping Ordinance S. DECISION: Homeless 12/23 Strategy Policy Framework Responsibility: Chris Boone, Assistant City Manager Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 44 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaumont, TX ACTION: Vacant Lots Policy/Action Plan: Direction Xey Issues • Excessive number of vacant lots • Cost to keep grass cut • No demand for developinent • Ownership issue of many heirs • City does not own lots • Tax Assessor can auction but only a few • Funding (staff time and land acquisition) '4efivitiesl1 ilesiones 1. Evaluate current challenges 2. Evaluate possible ways to encourage redevelopment of vacantlots 3. Develop Summary and Report 4. W01WSHOP: Vacant Lots Policy/Action Plan Presentation, Discussion and Direction Responsibility: Chris Boone, Assistant City Manager PRIORITY Pol ic), High Time 2/24 3/24 4/24 5/24 Copyright © 2023: Kyle Suniek Associates, lnc. Project 230304 45 Action Agenda 2023 —2024/Mayor--- Cite Council & Managenient/13eauiuont,'rX ACTION: Proactive Code Enforcement: Direction and Funding Key Issues • Excessive Number of Code Violations • Cost to Keep Lots Abated • Funding (staff time and land acquisition) Activities/Milestones 1. Prepare budget Proposal 2. BUDGET WORKSHOP: Budget FY 24 Funding for Cade Enforcement Staff 3. DECISION: Budget FY 24 Funding 4. Develop Action Plan for Downtown Code Enforcement 5. Evaluate current challenges 6. Evaluate possible ways to encourage redevelopment of older hones 7. Develop Summary 8. Prepare report 9. WORK SESSION: Proactive Code Enforcement Report Responsibility: Chfis Boone, Assistant City Manager PRIORITY Policy High Time 7/23 8/23 9/23 10/23 2/24 3/24 4/24 5/24 5/24 ................... Copyright 0 2023: Lyle Sunick Associates, Inc. Project 230304 46 Action Agenda 2023 ---- 2024/Mayor -- City Council & Management/Beauniont, TX ACTION: Older Home Revitalization/Modernization Program PRIORITY Development: Goals, Problem Analysis/Needs Policy Assessment, Best Practices, Potential Partners, City Role, Report with Options, Direction and City Actions Key Issues 40hilieslMilestones Time • Excessive number of older homes lots 1. Evaluate current challenges 7/24 • Tax Assessor can auction but only a 2. Evaluate possible ways to 8/24 few encourage redevelop -tent of • Public/Private Partnerships? older homes • Funding (staff time and land 3. Develop Sununary and 9/24 acquisition) Report 4. WORKSHOP: Older Horne 10/24 Revitalization/Maintenanee Program Responsibility: Chris Boone, Assistant City Manager Copyright 0 2023: Lyle Sunick Associates, Inc. Project 230304 47 Action Agenda 2023 -- 2024/Mayor — City Council & Managenient/Beaumont, TX ACTION: HOME Program Guideline: Completion Ke , Issues • Expending HOME ARP fiends • Plan Approval ,3 d iv it ies/Nlilesiones 1, Submit Plan to HUD 2. Finalize Guidelines once HUG approves plan 3. Call for applications 4. Review by CDAC 5, PUBLIC HEARING: Application 6, DECISION: Award Funds 7. Set up Administrative Process Responsibility: Chris Boone, Assistant City Manager PRIORITY Mgnit High Trine 3/23 5/23 6/23 6/23 7/23 9/23 1 0/23 Copyright © 2023: Lyle Sunick Associates, Inc. Project 230304 48 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaumont, TX GOAL 5 UPGRADED CITY FACILITIES AND INFRASTRUCTURE THROUGH[ INVESTMENT Copyright 0 2023: Lyle Suniek Associates, Inc, Project 230304 49 Action Agenda 2023 --2024/Mayor—City Council R Management/Beauntont, TX ACTION: Wastewater System Improvement/Upgrade Plan: Goals, PRIORITY Problem Analysis, Plan Development, Direction and Policy Top Funding Mechanism Key Issues ActivitieslMilesiones Thm • Aging Infrastructure 1. Continue to identify areas Ongoing • Liftstation Rehab needing upgrades through • Investigations into Areas Needing assessment studies and flow upgrades monitoring • Outsource/In-House 2. Design Engineering to review 6/23 • Wastewater Treatment Plant Master data, create scope of work, Platy (On the Horizon) design reaps, and create work • Funding Mechanisnn 3. orders Meet and discuss with Design 6/23 Engineering to determine which projects are outsources and which are in-house 4. Meet and discuss best funding 6/23 source CIP FY24 5. In-house crews to begin 7/23 proj ect 6. Design Engineering secure 9/23 contracts and contractors 7. Contractor to being projects 10/23 8. DECISION: Issue RFP 11 /23 9. DECISION: Award 2/24 Contract Responsibility: Mike Harris, Director of Water and Sewer Operations Copyright © 2023: Lyle Suniek Associates, Inc. Project 230304 50 Action Agenda 2023 —2024/Mayor— City Council & Managenient/Beauniont, TX ACTION: Sewer Lift Stations Projects: Completion, Future Plan PRIORITY and Funding Mechanism Policy Top Key.Issnes Acfivities/Nfileslones Thee • Harriot St. Liftstation Rehab 1. Complete the rehab of 2 Ongoing • Wall and Ave C Liftstation Rehab liftstation and electrical • Piney Point, Mulberry St., Wall St. upgrades of 3 liftstations Liftstation Electrical Upgrades 2. Design Engineering to create 6/23 • Complete Assessnnent of all 77 Lift scope of work and secure Station Identifying Deficiencies contractor/firm to do • Upgrade or Rehab Lift Station as assessments. Deters -tined through Assessment 3. Meet and discuss with Design 7/23 • Funding source Engineering results of assessment. 4. Design projects for liftstation 8/23 upgrades/rehab. 5. Discuss and secuue funding 8/23 source. 6. Secure contractor and begin 11/23 work. 7. DECISION: Award 3/24 Contract Respozlsibility: Mike Harris, Director of Water and Sewer Operations Copyright 0 2023: Lyle Suniek Associates, Inc. Project 230304 51 Action Agenda 2023 — 2024/Mayor — City Council & Managenient/Beauniont, TX ACTION: Sewer Mains Replacement: Report With Options, PRIORITY Direction and Funding Mechanism Policy High Key Issues, Activities/Afileslows Thne • Inflow & Infiltration 1. Investigations through smoke Ongoing • Aging Infrastructure testing, televising and flow • Congested Easements monitoring. • Pipe Bursting/CIPP 2, Design Engineering, through Ongoing • Sewer Evaluation date, determine critical areas • Funding Mechanism and methods of replacement (pipe bursting or CIPP). 3. Design scope of world, maps Ongoing and work orders for In-house crews and secure contractors. 4. Funding source CIP 5/23 5. Meet and discuss with Design 5/23 Engineering the effectiveness of main replacement. 6. DECISION: CIP Funding 9/23 for Sever Maims Replacement 7. DECISION: Award 7/24 Contract for Server Mains Replacement Responsibility: Mike Haffis, Director of Water and Sewer Operations Copyright 0 2023: Lyle Sunk! Associates, Inc. Project 230304 52 Action Agenda 2023 — 2024/Mayon -- City Council & ManagenientlBeaumont, 'rx ACTION: Stormwater and Drainage Master Plan: Problem PRIORITY Analysis, Plan Development, Direction and Funding Policy Mechanism Key Issues Aetivitiesl1filestones Thee • Multiple Repetitive Flood Areas in l . Review previous Stormwater 9/23 City Master Plan • Outdated Drainage Criteria 2. Identify funding 9/23 • Lack of Storm Sewer Inventory 3. RFQ for grant administrator 12/23 • Funding 4. DECISION: Submit for 3/24 • Impact of Future Development Funding • Stort-nwater/Draiaage Master Plan 5, Submit for funding 3/24 6. • Projects Develop drainage design 2/24 Project Priorities criteria manual• Responsibility: Bart Bartkowiak, Director of Public Works Copyright 0 2023: Lyle Sumck Associates, Tic. Project 230304 53 Action Agenda 2023 — 2024/Mayor — City Council & Managenient/Beauniont, TX ACTION: Infiltration and Inflow Study: Completion, Direction and PRIORITY Funding Mechanism Policy Key Issues 4clivitleslkfilestones Time • Aging Infrastructure 1. Continue to identify critical Ongoing • Areas of Surcharging and Overflows infrastructure issues through • Flow Monitoring sewer evaluations (s111ok,e • Investigative Work, testing, televising and flow • Funding Mechanism monitoring), 2. Meet with Design Engineers 6/23 to discuss need for contracted znailiole inspections. 3. Design Engineering to 7/23 prepare work, orders for rnatflrole rehab for in-house clews. 4. Discuss funding 7/23 5. Prepare budget proposal 7/23 6. BUDGET WORKSHOP: 8/23 Budget FY 24 Funding for I and I 7. DECISION: Budget FY 24 9/23 Funding 8. Begin in-house znarthoie 9/23 rehab. 9. Secure contracted manhole 10/23 rehab (if needed). Responsibility: Mile Harris, Director of Water and Sewer Operations Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 54 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaumont, TX ACTION: Lighting Freeway Underpasses: Concept, Best Practices, PRIORITY Report with Options, Direction and City Actions (with Policy TxDOT) Kev Lymes ActiyitiesllWileslones Time • Locations 1. Establish initial pilot 3/23 • Design Options locations • TXDOT Approval 2. Identify vendor(s) capable of 5/23 • Funding Mechanism design and implementation 3. Prepare budget proposal 7/23 4. BUDGET WORKSHOP: 8/23 Budget FY 24 Funding foz- Lighting Freeway Underpasses 5. DECISION: Budget FY 24 9/23 Funding Responsibility: Bart Barticowiak, Director of Public Works Copyright 0 2023; Lyle Sumek Associates, Inc. Project 230304 55 Action Agenda 2023 — 2024/Mayor — City Council & ManagemenYBeauniont, TX ACTION: Capital Improvement Plan (5-Year) and Process: Development, Adoption, Ongoing Process and Funding Mechanism Ke)) Issues Acti0 iesliVileslones • Projects 1. Conduct internal meetings • Project Priority with departments • Funding Level 2. Prepare CIP • Project Timing 3, PUBLIC HEARINGS: CIP 4. DECISION: CIP I+Y 24 Adoption Responsibility: Todd Simoneaux, Chief Financial Officer PRIORITY hfgint Top Time 4/23 5/23 8/23 9/23 Copyright OO 2023: Lyle Sumek Associates, Inc. Project 230304 56 Action Agenda 2023 — 2024/Mayor — City Counclf & ManagementlBeauniont, TX ACTION: Civic Center Upgrade: Direction and Funding Key Issues • Masonry Restoration • Dressing Room Upgrade • Concession Stand • Project Priority • Funding Mechanism ActivitieslIfilestones l . Prepare budget proposal 2. BUDGET WORKSHOP: Budget FY 24 Funding for Civic Center Upgrades 3. DECISION: Budget FY Adoption: Funding for Civic Center Upgrades Responsibility; Kenneth Williams, City Manager PRIORITY Ailgntt Top Tune 6/23 8/23 9/23 Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 57 Action Agenda 2023 2024/Mayor —City Counci 1 & Management/Beaumont, TX ACTION: Sidewalk Master Plan: Funding and Development Key Issues Goals Needs Condition Projects Funding for Construction AdiyitieslIfilestones I . Prepare budget proposal 2, BUDGET WORKSHOP: Budget FY 24 Funding for Sidewalk Master Plan 3. DECISION: Budget FY Adoption: Funding 4, Issue RFP 5, DECISION: Award Contract for Development of Sidewalk Master Plan G. Complete Sidewalk Master Plan Responsibility: Bart Bartkowiak, Director of Public Works PRIORITY Mgml High Time 7/23 8/23 9/23 I 1 /23 1 /24 12/24 Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 58 Action Agenda 2023 -- 20241Mayor — City Council & ManagementlBeaumont, 'rx ACTION: Children Museum Plan/Relocation: Direction and Funding Kev Issum Activilies/l filesiones • Location 1, Prepare Report/Plan with • Plan Options • Funding 2. WORK SESSION: Children Museum Report/Plan Presentation and Direction 3, DECISION: Children Museum and Direction Responsibility: Kenneth Williams, City Manager PRIORITY Mgnit Tithe 10/23 11 /23 12/23 Copyright OO 2023: Lyle Suniek Associates, inc. Project 230304 59 Action Agenda 2023 -- 20241Mayor —City Council & ManagementlBeaumont, TX ACTION: 1-1 0 Construction Project: Monitoring and PRIORITY Communications Mgmt High Key Issues Activities/Milestones Time • Conflicting design decisions 1. Casing protection 7/23 • TXDOT desires to split utilities bid detetnnination on Cardinal from roadway construction on Eastex section section 2. Completion of water and 4/24 • Volkert design team focus on City sewer relocates on Cardinal issues vs TXDOT priorities section • Timelines dependent upon Volkert and 3. Finalize design on Eastex 10/23 TXDOT section • Feeder Roads 4. Procure construction 8/23 managernent firm 5. Completion of water and 3/25 sewer relocates on Eastex section Responsibility: Batt Bartkowiak, Director of Public Works Copyright 0 2023: Lyle Sunick Associates, Inc. Project 230304 60 Action Agenda 2023 -- 20241Mayo• -- City Council & Managenient/Beauniont, TX 5 5 5 5 5 5 E 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 ❑Management in Progress 2023 — 2024 1. Sanitary Sewer Evaluation Program/Report PW TIME Ongoing 2. Sanitary Sewer Model -- Phase 3 PW 9/24 3. Multi -Sector Storm Sewer (MS4) Permit: Annual Report PW Ongoing 4. Design and Construction Standards Update: Adoption PW 12/24 S. Lamar Institute of Technology for Degreed Aviation PW 9/23 Maintenance Program.: Revisit Collaboration 6. Flushing Program WU Ongoing ❑Major Projects 2023 — 2024 1. Main Library Hot and Chill Water Line Fac Main TIME 11 /23 2. Municipal Court Third Floor Phase 2: Police Traffic Unit Fac Main 6/23 Buildout 3. Municipal Court Third Floor Phase 3: Police Training Center Fac Main 12/23 Buildout 4. Jefferson Theatre Front Masonry Restoration and Repairs Fac Main 8/23 5. Jefferson Theatre Robert — Morton Organ Upgrade and Fac Main 6/24 Instruments Additions 6. City Hall Exterior Masonry Restoration and Repairs Fac Main 3/23 T Police Station Perimeter Security Fence and Gates Fac Maim 9/23 8. Tyrrell Park Nature Center Exhibit Installations Fac Main 5/23 9. Julie Rogers Theatre Long Throw Speakers System Fac Main 12/23 10, Jefferson Theatre Generator Replacement Fac Main 7/23 11. Adaptive Traffic Signals: 411 St (Calder to Sarah), Gladys PW 6/23 (Edson to Central) 12. Collier's Ferry Raw Water Pump Station and Raw Water PW 2/25 Pipeline to Pine Water Plant 13. Pine Street Water Plant Chemical Improvement Project PW 9/23 14. Water Mixers on All Water Storage Tanks PW 8/26 15. Chlorine Dioxide for Iron and Manganese Removal at Pine PW 3/25 Water Plant 16. SCADA System for Water Production Upgrade/Replacement PW 9/25 17. Generator at Loeb Groundwater Plant Installation (dependent PW 2/24 upon FEMA approval of fielding) 19. 0' Street Rehabilitation Project PW 3/24 Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 61 Action Agenda 2023 — 2024/Mayor -- City Council & Managenient/Beaumont, TX 5 5 5 5 5 5 5 5 5 5 5 S 5 5 5 5 5 5 5 ❑Major Projects 2023 --2024 19. Street Rehabilitation Phase IV PW TIME 6/23 20. Street Pavement Preservation Phase I PW 6/23 21. Concrete Pavement Repair Phase III PW 12/24 22, Citywide Roadside Ditching Program Phase 1B PW 12/23 23. Stornx Sewer Inspection and Point Repair Program PW Ongoing 24, Sanitary Sewer Pipe Bursting Program WU Ongoing 25. 42-Inch Pine Street Treated Water Resiliency Line: WU 10/25 Construction 26. Generator at Pine Street Surface Water Treatment Plant WU 4/26 Replacement 27. Highland Avenue Rehabilitation PW 6/26 28. Wall and Avenue C Lift Station Rehabilitation WU 11/24 29. Harriot Street Lift Station; Construction WU 8/24 30. Prison Ground Storage Tank Rehabilitation WU 6/24 31. Bunt -is Canal Rehabilitation (dependent upon permit WU 3/26 approvals) 32, Municipal Airport "T" Hangar PW 12/25 33, 27" Sewer Main Replacement under Railroad Tracks at West WU 5/23 Florida Avenue 34. Basin 38 Pipe Bursting Project WU 6/23 35. Citywide Pipe Bursting Project WU 12/23 36. Pickle Ball Courts: Construction Parks 9/23 37. Equestrian Paris Trails: Construction Parks 7/24 Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 62 Action Agenda 2023 -- 2024/Mayor -- City Council & Management/Beaumont, TX Policy Calendar 2023 -- 2024 Copyright 0 2023: Lyle Sunick Associates, Inc. Project 230304 63 Action Agenda 2023 —2024/Mayor-- City Council & ManagenientJBeaatmont, TX MONTH July 2023 1. DECISION: Award Contract for Dog Park Construction 2. BUDGET WORKSHOP: Financial Politics and Fund Balance Policies Review and Direction 3, DECISION: Award Contract for AT &T Building Demolition and Site Work 4. PUBLIC HEARING: HOME Application 5. DECISION: Strategic Plan 2023-2028-2038 Adoption 6. WORK SESSION: Compensation Study Presentation and Direction Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 64 Action Ageiida 2023 -- 2024/Mayor — City Council & Managenient/Beaumont, TX MONTH August 2023 1, DECISION: Tree Ordinance 2, PUBLIC HEARINGS: CIP 3. REPORT: City Logo and Branding Guidelines 4. BUDGET WORKSHOP: Budget FY 24 a. Water Park Feasibility Study b. Real Time Crime Center Additional Funding c. Community Events and Festivals d. Pickle Ball Courts c. Additional Pavilion at Rogers Park f. Litter/Cleanup Staffing; Street Sweeper and Compact Gas -Powered Litter Vacuum g. Community Beautification Program h. City Marketing i. Communications Enhancements and A/V Solutions with IT j. Positions and Compensation k. Safety Staffing and Programs 1. Digital Signatures in. Food Truck Park and Beer Garden n. Homeless Strategy o. Code Enforcement Staffing p. Automatic Onboarding of Security Forms q. Civic Center Upgrades r. Infiltration and Inflow s. Lighting Freeway Underpasses Copyright © 2023: Lyle Sumek Associates, Inc. Project 230304 65 Action Agenda 2023 — 2024/Mayor -- City Council & Management/Beauniont, 'T"X MONTH September 2023 I. DECISION: Budget FY 24 Adoption 2. DECISION: Award Contract for Crime Center Project Construction 3. DECISION: Water Fund Policy 4. WORK SESSION: Lake District to River Connection Guidance 5. DECISION: CIP Funding for Sewer Mains Replacement 6. DECISION: CIP FY 24 Adoption 7. WORK SESSION: Bond Rating Improvement Report and Action Plait Presentation and Direction 8. EXECUTIVE SESSION: Downtown Hotel and Downtown/Riverfront Master Plan 9, DECISION: HOME Award Funds Copyright 0 2023: Lyle Sunick Associates, Inc. Project 230304 66 Aetioti Agenda 2023 -- 2024/Mayor — City Council & Managetnent/Beauniont, TX MONTH October 2023 DECISION: Issue RFP for Water Park Feasibility Study Copyright © 2023; Lyle Sunick Associates, Inc. Project 230304 67 Action Agenda 2023 — 2024/Mayor — City Council & Management/Beaun1031t, 'rX MONTH November 2023 1. REPORT: Management/Employee Succession Report Presentation 2. WORK SESSION: Homeless Strategy Presentation and Direction 3, DECISION: Issue RFP for Wastewater System Improventent/Upgrade Plan 4, WORK SESSION: Children Museum Report/Plan Presentation and Direction Copyright 0 2023: Lyle Sumek Associates, Inc. project 230304 68 Action Agenda 2023 -- 20241Mayor — City Council & Mauagementlt3eauniont, TX MONTH December 2023 1. DECISION: Award Contract for Water Park Feasibility Study 2. DECISION: Homeless Strategy Policy I+ranxework 3. DECISION: Award Contract for Light Freeway Underpasses 4. DECISION: Children Museum and Direction 5. DECISION: Award Contract for City Marketing and Brand/Logo Development 6. DECISION: Downtown Hotel Amended Agreement Copyright 0 2023: Lyle Sumck Associates, hic. Project 230304 69 Action Agenda 2023 -- 2024/Mayor -- City Council & Management/13eatMIG11t, TX MONTH January 2024 1. WORKSHOP: Economic Development Report/Plan Review and Direction 2. DECISION: Issue RFP for Indoor Sport Space 3. WORKSHOP: Community Mental Health Report Presentation and Direction 4. DECISION: Award Contract for Development of Sidewalk Master Plan Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 70 Action Agenda 2023 — 20241Mayor-- City Council & Mauagement/Beaumont,'CX MONTH February 2024 1. WORK SESSION: Report on Community Events and Festivals 2. DECISION: Award Contract Wastewater System Iniprovenient/Upgrade Plan Copyright 0 2023: Lyle Sumek Associates, Inc. Project 230304 71 Actim) Agenda 2023 — 2024/Mayor — City Council & Management/Beauniont, TX MONTH March 2025 1. DECISION: Award Contract for Sewer Lift Stations Projects 2. DECISION: Submit for Funding for Stormwater and Drainage Master Plan Copyright CO 2023: Lyle Sumek Associates, Ine. Project 230304 72 Action Agenda 2023 — 2024/Mayor -- City Council & Management/Beaumont, TX MONTH April 2024 l . DECISION: Economic Development Plan Endorsement 2. DECISION: Award Contract for Indoor Sport Space Feasibility Study 3. WORD SESSION: Report on Food Truck Park and Beer Garden Concept Review and Direction 4, DECISION: 911/CAD Software and Equipment Direction and Funding S. REPORT: Current City Logo and Branding Guidelines Copyright 0 2023: Lyle Sunick Associates, Ina Project 230304 73 Action Agenda 2023 --- 2024/Mayor -- City Council & Management/Beaumont, TX MONTH May 2024 1, WORKSHOP: Vacant Lots Policy/Action Plan Presentation, Discussion and Direction Copyright 0 2023: Lyle Suurck Associates, Me. Project 230304 74 Action Agenda 2023 — 2024/Mayor — City Council & Managenient/Seaumout, TX MONTH June 2024 1, WORKSHOP: Report on Marketing Platt, Brand and Logo Discussion and Direction 2, DECISION: Downtown/Riverfront Master Plan Approval Copyright 0 2023: Lyle Sumck Associates, Iuc. Project 230304 75