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HomeMy WebLinkAbout08/08/2023 PACKETREGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, AUGUST 08, 2023 3:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Public Comment: Persons may speak on the Consent Agenda and Regular Agenda Items 1-3 (or any other topic) CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approval of the August 8, 2023, City Council Meeting Minutes. B. Council consider a resolution authorizing an increase to the purchase order with RailPros Field Services, Inc., of Irving, Texas for the monitoring and flagging services required by Union Pacific Railroad for the emergency repair of a sewer cavity under the Union Pacific Railroad at West Florida Avenue and Avenue A. C. Consider the appointment of Board of Adjustment members and alternate. (Mayor Roy West) D. Council to consider the appointment of Kate Hambright to the Library Commission. (Councilmember Mike Getz) E. Council consider a resolution approving the replacement of Fire Motorola radios and accessories from Motorola Solutions of Chicago, IL. REGULAR AGENDA 1. Council consider an ordinance for the proposed settlement of Entergy's 2022 Fuel Reconciliation Request. 2. Council consider a resolution authorizing the City Manager to award a contract to Brystar Contracting, Inc., of Beaumont, for the Evalon Street 8’X8’ Box Culvert and Cavity Emergency Repair Project. 3. Council consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with Gulf Coast, a CRH Company, for the 4th Street Roadway Rehabilitation Project. 4. Council consider an Ordinance amending Ordinance No. 23-059, a request for abandonment of Doctor's Drive and a portion of 15th Street with retention of a general utility easement. PUBLIC COMMENT - MISC COUNCIL COMMENTS ADJOURNMENT EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: • The Claim of Catherine Goodman Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at (409) 880-3777. A TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Tina Broussard, City Clerk MEETING DATE: August 8, 2023 REQUESTED ACTION: Council to consider approval of the August 8, 2023, City Council Meeting Minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION None ATTACHMENTS Minutes August 8, 2023 Minutes – August 1, 2023 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner, Mayor Pro Tem ROY WEST, MAYOR Randy Feldschau, At-Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward III AUGUST 1, 2023 Chris Durio, Ward IV Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on August 1, 2023, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING  Invocation Pledge of Allegiance Roll Call  Proclamations, Presentation and Recognition – Presentation - Charter Review Committee Update and Recommendations  Public Comment: Persons may speak on the Consent Agenda and Regular Agenda items 3-6 Mayor West called the council meeting to order at 1:30 p.m. Pastor Phillip Battles with New Faith Holiness Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Turner, Councilmembers Durio, Getz and Feldschau. Absent: Councilmembers Samuel and Neild. Also, present were Kenneth R, Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition None Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 3-6 (or any other topic) (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov Tonene Carrierre Ricky Jason Albert Harrison Charlie Crabbe Charline Sam Mark Williford Jerome Alexander CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove Minutes – August 1, 2023 any item for discussion and separate action.) A. Council to Consider approval of the July 25, 2023, City Council Meeting Minutes. B. Council to consider a resolution approving an annual contract for the ground’s maintenance of City parks and street triangles - Resolution 23-201 C. Council to consider a resolution rejecting bid number MF0523-29 for a standby generator for the Parks Operation Center - Resolution 23-202 D. Council to consider a resolution approving a contract for the purchase of aluminum sulfate for use in the Water Utilities Department – Resolution 23-203 E. Council to consider a resolution approving an annual maintenance agreement from ESO Solutions, Inc. of Dallas, TX for $78,781.99 that is utilized by Fire – Resolution 23-204 F. Council to consider a resolution authorizing the City Manager to execute Change Order No. 3, to the contract with Allco, LLC, of Beaumont, for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project – Resolution 23-205 G. Council to consider a resolution authorizing the acceptance of a ten foot (10’) wide Exclusive Sanitary Sewer Easement – Resolution 23-206 Councilmember Neild moved to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ AND FELDSCHAU NAYS: NONE MOTION PASSED REGULAR AGENDA 1. Council to consider a request for a Specific Use Permit to allow a mother-in-law's apartment in an RS (Residential Single-Family Dwelling) District for property located at 4630 Ashdown Street. Andrew Baumer is requesting a Specific Use Permit to allow a mother-in-law’s apartment at 4630 Ashdown Street. This property is located within the RS (Residential - Single- Family Dwelling) district and as such a two-family dwelling requires a Specific Use Permit. The structure will serve a dual purpose as the pool house for the property. Nicola & Ivan Holtzman, owners of the property, would like to move Nicola’s elderly parents into the apartment. The spare bedroom in the house is upstairs and her mother cannot climb stairs. The pool house will be a one-story structure. At a Joint Public Hearing held on July 17, 2023, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a mother-in-law's apartment in an RS (Residential Single-Family Dwelling) District for property located at 4630 Ashdown Street, with the following conditions: Minutes – August 1, 2023 1. No separate utility meters will be allowed for the apartment. 2. The apartment shall not be used as rental property. 3. No permanent structure or appurtenances shall be placed within the easement property. Approval of the Ordinance, with the following conditions: 1. No separate utility meters will be allowed for the apartment. 2. The apartment shall not be used as rental property. 3. No permanent structure or appurtenances shall be placed within the easement property. Councilmember Getz moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A MOTHER-IN-LAW APARTMENT IN A RS (RESIDENTIAL SINGLE- FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 4630 ASHDOWN STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Feldschau seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ AND FELDSCHAU NAYS: NONE MOTION PASSED ORDINANCE 23-058 2. Council to consider a request for abandonment of Doctor's Drive and a portion of 15th Street. Zach Rowe of Lead Engineering, L.L.C., is requesting to abandon Doctor’s Drive and a portion of 15th Street. The TXDOT (Texas Department of Transportation) expansion of the Interstate 10/Eastex interchange has taken the front portion of the property at 1000 IH-10 N. Due to the expansion, Classic Acura will demolish their existing showroom and reconstruct further back on their property. A portion of Doctor’s Drive was abandoned in the past to accommodate overflow parking for this property. The abandonment of the remaining portion of Doctor’s Drive and the north portion of 15th Street will help accommodate the new building. Centerpoint and Water Utilities have stated they have utilities located in these rights-of-way. At a Joint Public Hearing held on July 17, 2023, the Planning Commission recommended 7:0 to approve the request for abandonment of Doctor's Drive and a portion of 15th Street with retention of a general utility easement. Approval of the ordinance with retention of a general utility easement. Minutes – August 1, 2023 Councilmember Feldschau moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE ABANDONING THE REMAINING PORTION OF DOCTOR’S DRIVE AND A PORTION OF 15TH STREET, CITY OF BEAUMONT JEFFERSON COUNTY, TEXAS. Councilmember Getz seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ AND FELDSCHAU NAYS: NONE MOTION PASSED ORDINANCE 23-059 3. Council to consider a resolution approving the purchase of one paratransit van for use at the Zip. The Zip, formerly known as Beaumont Municipal Transit, requests to purchase one large paratransit van with remaining grant funds awarded in 2020-2021. The van will be 24’ in length and will accommodate larger transport chairs to ensure paratransit services are provided for all patrons utilizing the municipal transit system. FTA identifies these vans as light duty with a life expectancy of seven (7) years. Three (3) quotes were obtained from Creative Bus Sales, through the Texas Comptroller of Public Accounts Contract. The quote with the lowest price and best value was in the amount $169,082. This contract complies with State of Texas’ procurement statutes. Funds will come from the Transit Fund. Approval of the Resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVED THE PURCHASE OF ONE (1) PARATRANSIT VAN FROM GLAVAL BUS OF BEAUMONT, TEXAS THROUGH THE TEXAS COMPTROLLER OF PUBLIC ACCOUNTS FOR USE BY ZIP IN THE AMOUNT OF $169,082.00. Councilmember Durio seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ AND FELDSCHAU NAYS: NONE MOTION PASSED RESOLUTION 23-207 4. Council to consider a resolution cancelling the purchase of two trucks for Sewer Maintenance. On February 14, 2023, Resolution 23-057, Council approved the purchase of two trucks from Rush Truck Center, of Beaumont, for use by Sewer Maintenance. The trucks have not come in, and have been located elsewhere, with a total savings of $32,291.09. Staff has confirmed with the vendor that cancellation of this order will not cause an issue. The Minutes – August 1, 2023 council is requested to cancel this resolution, and the new purchase will be submitted separately. Funds will come from the Water Fund. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL DESIRES TO CANCEL THE PURCHASE OF THE TWO (2) VEHICLES IN THE AMOUNT OF $303,333.00 FROM RUSH TRUCK CENTER OF BEAUMONT, TEXAS, AS THE VENDOR HAS BEEN UNABLE TO PROVIDE THE VEHICLES. Mayor Pro Tem Turner seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ AND FELDSCHAU NAYS: NONE MOTION PASSED RESOLUTION 23-208 5. Council to consider a resolution approving the purchase of 3 vehicles for use in the Sewer Maintenance Department. Replacement vehicles are requested through the City’s budget process. The Fleet Manager reviews the requests and evaluates the vehicles to be replaced. Based on this evaluation a recommendation is made to replace worn and obsolete vehicles that are no longer cost effective to operate. The vehicles to be purchased are replacing models ranging from 2010 to 2013. The vehicles being replaced will be disposed of in accordance with the City’s surplus equipment policy. The vehicles will be purchased from Silsbee Ford, of Silsbee, in the amount of $326,972.26. Pricing was obtained through the Goodbuy purchasing cooperative, which provides cities and political subdivisions with the means to purchase specialized equipment at volume pricing. Goodbuy complies with State of Texas’ procurement statutes. Warranties of 36,000 miles or three years are provided for each new vehicle. Warranty service is provided by local authorized dealerships. Quote is attached. Funding for this purchase is allocated in the FY2023 budget. Funds will come from the Water Fund. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF THREE (3) VEHICLES FOR USE BY THE SEWER MAINTENANCE DEPARTMENT FROM SILSBEE FORD, OF SILSBEE, TEXAS, IN THE AMOUNT OF $326,972.026 THROUGH THE GOODBUY PURCHASING COOPERATIVE. Councilmember Getz seconded the motion. Minutes – August 1, 2023 AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ AND FELDSCHAU NAYS: NONE MOTION PASSED RESOLUTION 23-209 6. Council to consider a resolution authorizing the City Manager to enter into an agreement with SWA Group of Houston to perform additional planning and design services related to a Downtown Hotel and the completion of the Downtown Plan, including 3-D renderings of that Plan. With Garfield Public/Private LLC (GPP) working to complete Phase II of a feasibility analysis of a Downtown Hotel and the Downtown Planning & Development Committee prepared to present the Draft Downtown Plan, SWA Group of Houston is proposing the following work to coordinate this effort. SWA would develop a 3-Dimenisonal model of the proposed Downtown Plan for presentation purposes that would include a "fly-through" rendering for $34,350. The work would also include partnering with a Civil Engineer to develop a high-level cost estimate of plan elements for $9,850. Finally, SWA requests $9.850 in fees, plus miscellaneous fees of $2,350 in order to provide ongoing coordination with GPP during the upcoming meetings and presentations associated with the Hotel project. It is expected that the rendering and estimates would be complete within 30 days and the ongoing coordination would continue over the next 60-90 days in conjunction with GPP's efforts. Funds will come from the General Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ENTER INTO AN AGREEMENT WITH SWA GROUP OF HOUSTON, TEXAS TO PERFORM ADDITIONAL PLANNING AND DESIGN SERVICES RELATED TO A DOWNTOWN HOTEL AND THE COMPLETION OF THE DOWNTOWN PLAN, INCLUDING 3-D RENDERINGS OF THE PLAN. Mayor Pro Tem Turner seconded the motion. AYES: MAYOR WEST, MAYOR PRO TEM TURNER, COUNCILMEMBERS DURIO, GETZ AND FELDSCHAU NAYS: NONE MOTION PASSED RESOLUTION 23-210 COMMENTS  Public Comments (Persons are limited to three minutes) Addie Allen Minutes – August 1, 2023  Councilmembers/City Manager/City Attorney comments on various matters (Comments can be heard or seen on the City of Beaumont website at beaumonttexas.gov) COUNCILMEMBER COMMENTS COUNCILMEMBER TEM DURIO COUNCILMEMBER GETZ MAYOR PRO TEM TURNER COUNCILMEMBER FELDSCHAU COUNCILMEMBER SAMUEL - ABSENT COUNCILMEMBER NEILD - ABSENT CITY ATTORNEY REED CITY MANAGER WILLIAMS MAYOR WEST With there being no Executive Session, Council adjourned at 3:49 p.m. Roy West, Mayor Tina Broussard, City Clerk B TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Mike Harris, Director of Water Utilities MEETING DATE: August 8, 2023 REQUESTED ACTION: Council consider a resolution authorizing an increase to the purchase order with RailPros Field Services, Inc., of Irving, Texas for the monitoring and flagging services required by Union Pacific Railroad for the emergency repair of a sewer cavity under the Union Pacific Railroad at West Florida Avenue and Avenue A. BACKGROUND On January 24, 2023, by Resolution No. 23-033, City Council authorized the City Manager to execute an agreement with RailPros Field Services, Inc., for the monitoring and flagging services required by Union Pacific Railroad for the emergency repair of a sewer cavity under the Union Pacific Railroad at West Florida and Avenue A. The Purchase Order in the amount of $150,000.00 was issued. An increase in the amount of $130,000.00 is needed due to construction obstacles from unforeseen site conditions and weather delays. The original cost of $150,000.00 was estimated from a flagging and observer rate for 45 days. Additional overtime and a total of 78 days is required to finish the project pending a storm sewer agreement with Union Pacific Railroad. If authorized, the new Purchase Order amount will be $280,000.00. FUNDING SOURCE Capital Program - Sewer Main Rehabilitation RECOMMENDATION Approval of the resolution. ATTACHMENTS N/A RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on January 24, 2023, City Council passed Resolution No. 23-033, executing an agreement with RailPros Field Services, Inc., of Irving, Texas in the amount of $150,000.00 for the emergency repair of a sewer cavity under the Union Pacific Railroad at West Florida Avenue and Avenue A; and, WHEREAS, an increase to the purchase order in the amount of $130,000.00 is required due to construction obstacles from unforeseen site conditions, weather delays, and additional overtime and calendar days; and, WHEREAS, if approved the new purchase order amount would be $280,000.00 for the emergency repair of a sewer cavity under the Union Pacific Railroad at West Florida Avenue and Avenue A; NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to approve an increase of $130,000.00 to the purchase order with RailPros Field Services, Inc., of Irving, Texas for the work described above increasing the total amount to $280,000.00 for the emergency repair of a sewer cavity under the Union Pacific Railroad at West Florida Avenue and Avenue A. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of August, 2023. - Mayor Roy West - C TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae Reed, City Attorney MEETING DATE: August 8, 2023 REQUESTED ACTION: Consider the appointment of Board of Adjustment members and alternate. BACKGROUND Section 28.02.005 establishes a Board of Adjustment. Members of the Board are appointed by the Mayor and approved by the City Council. The following are proposed by the Mayor for appointment: Jeff Beaver Member Joey Hillard Member Dana Timaeus Member Steve Lucus Alternate FUNDING SOURCE RECOMMENDATION Approval of the resolution ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following appointments be made: Appointment Committee Jeff Beaver Board of Adjustment Committee Joey Hillard Board of Adjustment Committee Dana Timaeus Board of Adjustment Committee Steve Lucas Board of Adjustment Committee The term for each shall commence on August 8, 2023, and shall expire on August 7, 2025. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of August, 2023. - Mayor Roy West - D TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae Reed, City Attorney MEETING DATE: August 8, 2023 REQUESTED ACTION: Council to consider the appointment of Kate Hambright to the Library Commission. BACKGROUND Ben Woodhead is currently serving on the Library Commission at the appointment of Councilmember Getz, and has expressed a desire to resign. Kate Hambright will fill Ben Woodhead's unexpired term until September 30, 2023. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT Kate Hambright is appointed to the Library Commission Committee by Councilmember Mike Getz, to fill the unexpired term of Ben Woodhead. The term will commence August 8, 2023, and expire September 30, 2023. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of August, 2023. _____________________________ - Mayor Roy West - E TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Angela Wright, Chief Technology Officer MEETING DATE: August 8, 2023 REQUESTED ACTION: Council consider a resolution approving the replacement of Fire Motorola radios and accessories from Motorola Solutions of Chicago, IL. BACKGROUND It is extremely critical to the mission of the Fire Department to have the operational maneuverability of maintaining contact and sharing information with each other, outside agencies and jurisdictions to effectively coordinate and manage daily activities, strategies, and tasks. Radios are paramount to expanding the capability of personnel to communicate and achieve operational success during emergencies and routine assignments. Fire has several Motorola 800 MHz radios that are end of life and need to be replaced. The attached quotes for a total of $177,060.47 include the budgeted purchase of the following replacement equipment: (21) Motorola APX 6000 series radios (21) Single Unit Chargers (21) Audio Remote Speakers (10) Motorola APX 6500 Enhanced Series Radios FUNDING SOURCE Capital Reserve. RECOMMENDATION Approval. ATTACHMENTS QUOTE-2243851-APX6500RM-SH-Order QUOTE-224386-APX6000XE-BFR-Order RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to approve the replacement of Beaumont Fire & Rescue Motorola radios and accessories from Motorola Solutions of Chicago, Illinois in the amount of $177,060.47. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of August, 2023. _____________________________ - Mayor Roy West - Billing Address: BEAUMONT, CITY OF PO BOX 3827 BEAUMONT, TX 77704 US Shipping Address: BEAUMONT, CITY OF 610 MARINA DR BEAUMONT 77703 0007 BEAUMONT, TX 77703 US Quote Date:07/24/2023 Expiration Date:08/01/2023 Quote Created By: Mike Wise mike.wise@bearcom.com 409.842.1776 End Customer: BEAUMONT, CITY OF Kenneth Smith kenneth.smith@beaumonttexas.gov 4098803793 Contract: 17724 - HGAC (TX)-RA05-21 Line # Item Number Description Qty Contract Price Sale Price Ext. Sale Price APX™ 6000 Series APX6000 XE 1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 PORTABLE 21 $5,627.48 $5,627.48 $118,177.08 1a QA01648AA ADD: HW KEY SUPPLEMENTAL DATA 21 1b Q667BB ADD: ADP ONLY (NON-P25 CAP COMPLIANT) (US ONLY) 21 1c Q361AR ADD: P25 9600 BAUD TRUNKING 21 1d QA02006AA ENH: APX6000XE RUGGED RADIO 21 Line # Item Number Description Qty Contract Price Sale Price Ext. Sale Price 2 NNTN8863A CHARGER, SINGLE-UNIT, IMPRES 2, 3A, 100-240VAC, US/NA PLUG 21 $127.17 $127.17 $2,670.57 3 PMMN4099CL AUDIO ACCESSORY- REMOTE SPEAKER MICROPHONE,IP68 REMOTE SPEAKER MICROPHONE,3.5MM,UL 21 $106.92 $106.92 $2,245.32 Grand Total $123,092.97(USD) Notes: ● APX6000XE for BFR Includes High Capacity Battery, SUC & XE RSM ● Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. QUOTE-2243861 APX6000XE-BFR-Order Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 2 Purchase Order Checklist Purchase Order Checklist Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/ Contract Number PO Date Vendor = Motorola Solutions, Inc. Payment (Billing) Terms/ State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone # and EMAIL for customer accounts payable dept Ship To Contact Name & Phone # Tax Exemption Status Signatures (As required) Billing Address: BEAUMONT, CITY OF PO BOX 3827 BEAUMONT, TX 77704 US Shipping Address: BEAUMONT, CITY OF 610 MARINA DR BEAUMONT 77703 0007 BEAUMONT, TX 77703 US Quote Date:07/24/2023 Expiration Date:08/01/2023 Quote Created By: Mike Wise mike.wise@bearcom.com 409.842.1776 End Customer: BEAUMONT, CITY OF Kenneth Smith kenneth.smith@beaumonttexas.gov 4098803793 Contract: 17724 - HGAC (TX)-RA05-21 Line # Item Number Description Qty Contract Price Sale Price Ext. Sale Price APX™ 6500 / Enh Series ENHANCEDAPX6500 1 M25URS9PW1BN APX6500 ENHANCED 7/800 MHZ MOBILE 10 $5,396.75 $5,396.75 $53,967.50 1a QA01648AA ADD: HW KEY SUPPLEMENTAL DATA 10 1b GA00249AE ADD: 3Y ESSENTIAL ACCIDENTAL DAMAGE 10 1c G51AU ENH: SMARTZONE OPERATION APX6500 10 1d G67DT ADD: REMOTE MOUNT E5 APXM 10 Line # Item Number Description Qty Contract Price Sale Price Ext. Sale Price 1j W22BA ADD: STD PALM MICROPHONE APX 10 1k G193AK ADD: ADP ONLY (NON-P25 CAP COMPLIANT) (US ONLY) 10 1l G174AD ADD: ANT 3DB LOW-PROFILE 762-870 10 1m G361AH ENH: P25 TRUNKING SOFTWARE APX 10 Grand Total $53,967.50(USD) Notes: ● APX6500 Remote Mount - Single Head ● Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. QUOTE-2243851 APX6500RM/SH-Order Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 2 Purchase Order Checklist Purchase Order Checklist Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/ Contract Number PO Date Vendor = Motorola Solutions, Inc. Payment (Billing) Terms/ State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone # and EMAIL for customer accounts payable dept Ship To Contact Name & Phone # Tax Exemption Status Signatures (As required) 1 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Sharae Reed, City Attorney MEETING DATE: August 8, 2023 REQUESTED ACTION: Council consider an ordinance for the proposed settlement of Entergy's 2022 Fuel Reconciliation Request. BACKGROUND Entergy Texas, Inc.'s (ETI) submitted an application to the Public Utility Commission (Commission) requesting to reconcile approximately $1.67 billion in fuel and purchased power expenses incurred between April 1, 2019 and March 31, 2022 . After accounting for ETI's fuel factor revenues from the same period, ETI calculated it had under-recovered its fuel and purchased power expensed during reconciliation period by $90.3 million. ETI also requested to add $12.8 million to the under-recovery pursuant to a Commission rule that allows utilities to retain 10% of the margins earned on their off-system sales. Instead of requesting a surcharge to collect the under-recovery balance and retained off-systems sales margins, ETI requested that the total $103.1 million be carried forward as the beginning balance for the subsequent reconciliation period beginning April 1, 2022. ETI, the Commission staff, and other intervening parties have reached a final agreement regarding ETI's fuel reconciliation application. ETI agreed to reduce its requested retained off-system sales margins from $12.8 million to $9.25 million. As a result, the under-recovery balance to be carried over into the next fuel reconciliation period will be approximately $99.6 million instead of $103.1 million. There will be no rate impact on customers at this time. Given the cost of litigation and litigation risk, the proposed settlement is reasonable and in the best interest of the City. FUNDING SOURCE The reasonable expenses associated with rate cases are reimbursable by the company. RECOMMENDATION Adoption of the ordinance. ATTACHMENTS ORDINANCE NO. AN ORDINANCE BY THE CITY OF BEAUMONT TEXAS (“CITY”) AUTHORIZING THE SETTLEMENT OF THE PROPOSED FUEL RECONCILIATION OF ENTERGY TEXAS, INC.; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, on or about September 28, 2022, Entergy Texas, Inc. (“ETI” or the “Company”) filed an Application for Authority to Reconcile Fuel and Purchased Power Costs with the Public Utility Commission of Texas (Commission”) to reconcile approximately $1.67 billion in fuel and purchased power expenses incurred between April 1, 2019 and March 31, 2022; and WHEREAS, the Company requested that an under-recovery balance of approximately $103.1 million be carried forward as the beginning balance for the subsequent reconciliation period; and WHEREAS, ETI, Commission Staff, and other intervening parties including the Steering Committee of Cities participated in settlement discussions to resolve issues raised regarding the fuel reconciliation application without litigation; and WHEREAS, pursuant to the parties’ settlement agreement, ETI agreed that the beginning balance for the subsequent reconciliation period will be approximately $99.6 million instead of the requested $103.1 million; and WHEREAS, the Lawton Law Firm and Commission Staff have recommended approval of the Settlement terms as a reasonable alternative to resolve the fuel reconciliation issues without litigation; and WHEREAS, there will be no immediate rate impact on customers as ETI did not request to implement a surcharge to collect the under-recovery balance at this time. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT TEXAS, THAT: Section 1. That the statement and findings set out in the preamble to this Ordinance are hereby in all things approved and adopted. Section 2. The City of Beaumont hereby authorizes the settlement of the ETI fuel reconciliation proceedings such that the beginning balance of the subsequent reconciliation period will be approximately $99.6 million. Section 3. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 4. This ordinance shall become effective from and after its passage. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of August, 2023. - Mayor Roy West - ATTEST: _______________________________ 2 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: August 8, 2023 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to award a contract to Brystar Contracting, Inc., of Beaumont, for the Evalon Street 8’X8’ Box Culvert and Cavity Emergency Repair Project. BACKGROUND The City of Beaumont Engineering Department was notified by the Streets and Drainage department about a cavity and failure to an 8’X8’ concrete box culvert located at 3750 Evalon Street. The location of the failure is partially in the roadway and partially into the yard of the residence at 3750 Evalon Street. Due to the proximity to several residences and the threat of the cavity expanding in size and potentially extending onto private property, Public Works/Engineering has determined that the repair of this cavity, concrete box culvert, and storm sewer line must be performed on an emergency basis. On July 21, 2023, the City obtained a time and materials proposal not to exceed the amount of $189,645.00 from Brystar Contracting, Inc., to make the repairs to the box culvert and to backfill and stabilize the area. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. ATTACHMENTS Evalon Street Emergency Repair 1e GA01606AA ADD: NO GPS/WI-FI ANTENNA NEEDED 10 1f B18CR ADD: AUXILIARY SPKR 7.5 WATT APX 10 1g G444AH ADD: APX CONTROL HEAD SOFTWARE 10 1h G806BL ENH: ASTRO DIGITAL CAI OP APX 10 1i GA01670AA ADD: APX E5 CONTROL HEAD 10 QUOTE-2243851 APX6500RM/SH-Order Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 1 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to award a contract to Brystar Contracting, Inc., of Beaumont, Texas in an amount not to exceed $189,645.00, for the Evalon Street 8’x8’ Box Culvert and Cavity Emergency Repair Project. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of August, 2023. - Mayor Roy West - 1e QA07576AB ALT: TIA4950 BATT IMPRES 2 LIION 4600MAH (PMNN4573A) 21 1f H38BT ADD: SMARTZONE OPERATION 21 1g QA01427AB ALT: IMPACT GREEN HOUSING 21 1h HA00025AH ADD: 5Y ESSENTIAL ACCIDENTAL DAMAGE 21 1i Q806BM ADD: ASTRO DIGITAL CAI OPERATION 21 QUOTE-2243861 APX6000XE-BFR-Order Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 1 July 21, 2023 Molly Villarreal, P.E. City Engineer City Hall, 801 Main Street Beaumont, Texas 77701 Via email: molly.villarreal@beaumonttexas.gov Cc: David.Tingle@beaumonttexas.gov Re: Evalon Street 8’ x 8’ Box Culvert Repair (Stamped & Dated 06/22/2023) Ms. Villarreal, Based on our review of the plans and job site, Brystar is pleased to offer this budget estimate based on our time and materials rates for an emergency repair. Brystar shall provide all necessary supervision, labor, equipment, materials, and insurance to complete the work as proposed. Budget Estimate: $189,645.00 Exclusions: - Bonds / Permits / Fees - SWPPP Should you have any questions or concerns please do not hesitate to call. Sincerely, Bryan Phelps, President Brystar Contracting Inc Billable Labor Rates Hourly Hourly Reg Rate OT Rate Technical Advisor $150.00 N/A Project Manager $90.00 $135.00 Construction Superintendent $75.00 $112.50 Foreman $58.00 $87.00 Equipment Operator $53.00 $79.50 Lead Laborer $38.00 $57.00 Laborer $35.00 $52.50 Certified Rigger (Level I) $58.00 $87.00 Certified Hole Watch $37.00 $55.50 Certified Fire Watch $37.00 $55.50 Certified Bottle Watch $37.00 $55.50 Concrete Form Setter $47.00 $70.50 Concrete Finisher $47.00 $70.50 Rebar Installer $45.00 $67.50 Pipe Fitter $52.00 $78.00 Safety Supervisor $58.00 $87.00 Truck Driver - Water Truck $45.00 $67.50 Welders $70.00 $105.00 Carperter $54.00 $81.00 Brystar Contracting Inc Equipment - Hourly or Daily rate per 8 hour day Hourly Dailly Tool Trailer $30.00 $240.00 Supervisor Truck w/ Tools $30.00 $240.00 Crew Truck w/ Tools $30.00 $240.00 Operated Trucks Hourly Daily Haul Truck w/ Driver (4hr Min) $165.00 $1,320.00 Tandem Dump Truck w/ Driver (4hr Min) $85.00 $680.00 Tandem Truck & Trailer Dump w/ Driver (4hr Min) $135.00 $1,080.00 Brystar Contracting, Inc. Equipment Rental Rates Equipment rates include all fuel, oil and maintenance - 3rd party equipment NOT included Daily Rate Track Skid Steers 60 - 70 HP $ 435.00 70 - 80 HP $ 503.00 80 - 90 HP $ 595.00 90 - 100 HP $ 664.00 Excavators w/ Bucket Mini: Weight 4,000 - 13,000 lbs $ 556.00 Midi: Weight 13,000 - 18,000 lbs $ 824.00 Weight 18,000 - 24,000 lbs $ 961.00 Standard: Weight 24,000 - 34,000 lbs $ 1,053.00 Weight 34,000 - 44,000 lbs $ 1,233.00 Weight 44,000 - 60,000 lbs $ 1,747.00 Weight 60,000 - 80,000 lbs $ 2,226.00 Weight 80,000 - 95,000 lbs $ 2,430.00 Weight 95,000 - 113,000 lbs $ 3,252.00 Longstick 60' Reach w/ Bucket $ 2,287.00 Mower for Longstick $ 248.00 Demolition Hammer $ 450.00 Loader / Boxblade Weight 7,000 - 10,599 Bucket 1 - 1.25 cu. Yd $ 482.00 Loader / Backhoes 4WD Loader / Backhoe $ 584.00 Backhoe / Hammer W/ Breaker $ 1,190.00 Standard Track Dozer Weight up to 17,000 $ 767.00 Weight 17,001 - 20,000 $ 944.00 Weight 20,001 - 30,499 $ 1,307.00 Weight 30,500 - 35,000 $ 1,692.00 Weight 35,001 - 45,000 $ 2,220.00 Wide Track Dozers Weight up to 19,999 $ 778.00 Weight 20,000 - 29,999 $ 1,007.00 Weight 30,000 - 33,999 $ 1,485.00 Weight 30,000 - 33,999 w/ Smartgrade $ 2,506.00 Weight 34,000 - 39,999 $ 1,809.00 Weight 34,000 - 39,999 w/ Smartgrade $ 2,898.00 Weight 40,000 - 47,999 $ 2,287.00 Wheel Loaders 2.0 CU. YD. $ 824.00 2.5 CU. YD. $ 938.00 2.75 CU. YD. $ 1,007.00 3.0 CU. YD. $ 1,236.00 3.5 CU. YD. $ 1,373.00 Brystar Contracting, Inc. Equipment Rental Rates Equipment rates include all fuel, oil and maintenance - 3rd party equipment NOT included Daily Rate Articulated Dump Trucks 30 Ton 22.9 CU YD Heaped $ 2,631.00 Motorgraders 120HP 12' blade $ 981.00 220HP Tandem Drive $ 1,762.00 Asphalt Rollers 48" Double Drum Smooth $ 412.00 Smooth Drum Rollers 66" Smooth Drum $ 732.00 84" Smooth Drum $ 915.00 Pad Drum Rollers 54" Pad Drum $ 618.00 66" Pad Drum $ 801.00 84" Pad Drum $ 1,007.00 84" Pad Drum $ 1,047.00 Sweepers Broce 8' Broom $ 463.00 Water Truck 2000 gallon $ 584.00 Tractor & Implements 500 HP $ 3,050.00 1812 Pan $ 981.00 Ktec Pan $ 1,310.00 90 HP Tractor $ 470.00 15' Batwing Mower $ 322.00 Rone 12' Disc $ 412.00 Mixer Raygo Soil Stabilizer $ 1,977.00 CAT RM 300 $ 2,472.00 Walk Behind Concrete Saw 20 - 49 HP $ 371.00 50 - 75 HP $ 478.00 Pumps 2" Gas Centrifical w/ Suction & Discharge $ 132.00 6" Gas Centrifical w/ Suction & Discharge $ 602.00 12" Low Lift w/ Power Pack (Pump Only) $ 824.00 Brystar Contracting, Inc. Equipment Rental Rates Equipment rates include all fuel, oil and maintenance - 3rd party equipment NOT included Daily Rate Generator 2000 - 4000 Watt $ 83.00 Air Comressor 185 CFM Compressor $ 305.00 Fusion Friatech Fusion with Generator $ 285.00 Mats & Skids Truck Mat $ 20.00 Skids $ 1.00 Dragline Mats $ 22.00 Slings / Cable Spreaders $ 25.00 Torque Wrenches 1/2" Drive $ 45.00 3/4" Drive $ 95.00 1" Drive $ 150.00 Sockets (Each per Day) $ 5.00 Trailers Lowboy Trailer $ 40.00 Power Tools Drill $ 20.00 Skill Saw $ 20.00 Side Grinder / Porta Band Saw $ 25.00 Weedwater $ 65.00 Chainsaw $ 90.00 Tripod $ 54.00 Rotary Hammer $ 40.00 Misc Small Tools Extension Ladder $ 20.00 Concrete Mixer $ 100.00 3" Air Hoses $ 35.00 3/4" Air Hose $ 15.00 H2S Monitors $ 10.00 Safety Harness $ 20.00 Tyvek Suit $ 10.00 Brystar Contracting, Inc. Equipment Rental Rates Equipment rates include all fuel, oil and maintenance - 3rd party equipment NOT included Daily Rate 3rd Party Purchases / Subcontractors 1) All material and consubable 3rd party purchase will be billed at cost plus 15% 2) All 3rd party equipment will be billed at cost plus 15% 3) All fuel usage in 3rd party equipment will be billed at cost plus 15% 4) All repairs to 3rd party equipment will be billed at cost plus 15% 3 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works MEETING DATE: August 8, 2023 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 1 to the contract with Gulf Coast, a CRH Company, for the 4th Street Roadway Rehabilitation Project. BACKGROUND On January 24 2023, by Resolution No. 23-031, City Council awarded a contract to Gulf Coast, a CRH Company, of Beaumont, in the amount of $6,079,536.28, for the 4th Street Roadway Rehabilitation Project. Proposed Change Order No. 1, in the amount of $441,552.00, is being requested by the City as a result of a detailed storm sewer investigation performed as part of the design of the 4th Street improvement project. This change order is needed to address areas where other utilities conflict with the storm sewer system, or to repair defects in the storm sewer system. These conflicts can possibly impede drainage and the defects can potentially undermine the roadbed. Making these repairs prior to the placement of the pavement will maximize the anticipated service life of the road. Thirty-Five (35) additional days will be added to the contract for the additional work. If approved, Change Order No. 1 will result in a new contract amount of $6,521,088.28. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. ATTACHMENTS 4th Street Roadway Rehabilitation CO1 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on January 24, 2023, the City Council of the City of Beaumont, Texas passed Resolution No. 23-031, awarding a contract in the amount of $6,079,536.28 to Gulf Coast, a CRH Company of Beaumont, Texas, for the 4 th Street Roadway Rehabilitation Project; and, WHEREAS, proposed Change Order No. 1, in the amount of $441,552.00, is required to address areas where other utilities conflict with the storm sewer system, or to repair defects in the storm sewer system; thereby adding an additional thirty-five (35) additional days, and increasing the total contract amount to $6,521,088.28; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1, in the amount of $441,552.00 for additional work described above, thereby increasing the total contract amount to $6,521,088.28 for the 4 th Street Roadway Rehabilitation Project; and, The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of August, 2023. - Mayor Roy West - RESOLUTION NO. 23- 031 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the City of Beaumont solicited bids for the 4th Street Roadway Rehabilitation Project; and, WHEREAS, Gulf Coast, a CRH Company, of Beaumont, Texas, submitted a bid meeting specification in the amount of$ 6, 079, 536. 28; and, WHEREAS, the Public Works Engineering staff is of the opinion that Gulf Coast, a CRH Company, of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Gulf Coast, a CRH Company, of Beaumont, Texas, in the amount of $6, 079, 536. 28, for the 4th Street Roadway Rehabilitation Project; and, BE IT FURTHER. RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Gulf Coast, a CRH Company, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. 1 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of January, 2023. tOL)M° Itir 114 aVA-14:t-J 47-1-6-At 1( 41-9)4) . Mayor Robin Mouton - 1 Contract # 003.001 31-Jul-2023 08:34 AM CST 4th Street Roadway Rehabilitation 4th Street Beaumont, Texas 77705 Project Number: PW1222-05 003.001: CO#003.001: Change Order 1 Grand Total: $441,552.00 For 003 4th Street Roadway Rehab Construction Division 01 Line Item Type Unit price Group 3.0 Construction Scope of Work This Owner requested change order is necessary to address areas where other utilities conflict with the storm sewer system, or to repair defects in the storm sewer system. These conflicts can possibly impede drainage and the defects can potentially undermine the roadbed. Making these repairs prior to the placement of the pavement will maximize the anticipated service life of the road. Notes Awarded To Reason Code Owner Requested Days Changed 35 Attachments Drainage Change order 1 City of Beaumont 4th street.pdf PW1023-03 CO1(1).pdf Change order _1.pdf Change Order Summary Original Contract Sum 6,079,536.28 Substantial Completion Date Net Cost by Previous Approved COs 0.00 Net Time Change By Previous COs 0 days Contract Sum Before This CO 6,079,536.28 Substantial Completion before This CO Contract Sum Changed By This CO 441,552.00 Time Changed By This CO 35 days New Contract Sum 6,521,088.28 New Substantial Completion Date All Change Orders make up 7.26% of the Original Contract Accounting and Status Gulf Coast a CRH Company Erik Rodriguez 27695 Accounting Status Item Id 432 PO Number 433541 FEMA Number Accounting Project Code STASHL Custom Accounting Field 04 Custom Accounting Field 05 Custom Accounting Field 06 Custom Accounting Field 07 Custom Accounting Field 08 Line Items Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount Contract Items 104- 6021 001 REMOVING CONCRETE (CURB) 168.00 LF 6.50 1,092.00 104- 6022 001 REMOVING CONCRETE (CURB AND GUTTER) 20.00 LF 6.00 120.00 247- 6001 001 FLEX BASE (CMP IN PLACE) (TY A GR 2) (8") 932.00 SY 87.00 81,084.00 361- 6001 001 REPAIR CONCRETE PAVEMENT (8") 932.00 SY 184.00 171,488.00 400- 6005 001 CEMENT STABIL BKFL (2.0 SK/CYSAND) 46.00 CY 106.00 4,876.00 464- 6002 001 RC PIPE (CL III) (15 IN) 88.00 LF 260.00 22,880.00 464- 6003 001 RC PIPE (CL III) (18 IN) 16.00 LF 325.00 5,200.00 465- 6001 001 INLET (COMPL) (INCLUDING BACKFILL) 3.00 EA 9,500.00 28,500.00 465- 6002 001 MANHOLE (COMPL) (SPECIAL) (INCLUDING BACKFILL) 2.00 EA 12,240.00 24,480.00 465- 6003 001 JUNCTION BOX (8'X8'X5' CONFLICT BOX) (MANHOLE ACCESS) (INCLUDING BACKFILL) 1.00 EA 22,200.00 22,200.00 465- 6004 001 JUNCTION BOX (10'X8'X5' CONFLICT BOX) (MANHOLE ACCESS) (INCLUDING BACKFILL) 1.00 EA 25,830.00 25,830.00 496- 6001 001 REMOVE STR (PIPE) (ALL SIZES) (ALL MATERIAL) 104.00 LF 15.00 1,560.00 496- 6002 001 REMOVE STR (INLET) 3.00 EA 2,000.00 6,000.00 Grand Total: 441,552.00 Item # Account Code WBS/ Section Description Quantity UoM Unit Price Total Amount 529- 6001 001 CONC CURB (TY I) 168.00 LF 36.50 6,132.00 529- 6007 001 CONC CURB & GUTTER (TY I) 20.00 LF 32.00 640.00 999- 6002 001 FURNISH AND INSTALL ALL PARTS AND MATERIAL TO LOWER 8" WATERLINE, COMPLETE IN PLACE, INCLUDING ALL 1.00 LS 18,750.00 18,750.00 999- 6003 001 FURNISH AND INSTALL ALL PARTS AND MATERIAL TO LOWER 6" WATERLINE, COMPLETE IN PLACE, INCLUDING ALL 1.00 LS 16,000.00 16,000.00 Total 441,552.00 Name or Role Status Actions 1 External-GC Approved Erik Rodriguez 26-Jul-2023 11:01 AM CST 2 Project Manager Approved David Tingle 26-Jul-2023 11:04 AM CST 3 City Engineer Approved Amalia "Molly" Villarreal 26-Jul-2023 11:05 AM CST 4 Director Approved Bart Bartkowiak 26-Jul-2023 01:17 PM CST 5 Admin Pending 6 Assistant City Manager Waiting for previous approvals. 7 City Clerk Waiting for previous approvals. Created by: David Tingle on 25-Jul-2023 Last Modified by: Bart Bartkowiak on 26-Jul-2023 Approval Pending Due: 2-Aug-2023 4 TO: City Council FROM: Kenneth R. Williams, City Manager PREPARED BY: Chris Boone, Assistant City Manager, Community Services MEETING DATE: August 8, 2023 REQUESTED ACTION: Council consider an Ordinance amending Ordinance No. 23-059, a request for abandonment of Doctor's Drive and a portion of 15th Street with retention of a general utility easement. BACKGROUND On August 1, 2023, the City Council of the City of Beaumont, Texas approved Ordinance No. 23-059, a request for abandonment of Doctor's Drive and a portion of 15th Street. The approved Ordinance approved the abandonment but did not include a reference to retaining a general utility easement. Amendment of Ordinance No. 23-059 is necessary to reflect the correct language relating to retention of the general utility easement. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of an Ordinance amending Ordinance No. 23-059, a request for abandonment of Doctor's Drive and a portion of 15th Street with retention of a general utility easement. ATTACHMENTS Ordinance No. 23-059. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING AN ORDINANCE ABANDONING THE REMAINING PORTION OF DOCTOR’S DRIVE AND A PORTION OF 15 TH STREET, CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, on August 1, 2023, City Council passed Ordinance 23-059, abandoning the remaining portion of Doctor’s Drive, a portion of 15 th street, and the general utility easement; and, WHEREAS, upon further review the general utility easement needs to be retained rather than abandoned; and, WHEREAS, Zach Rowe of Lead Engineering, L.L.C., has applied for an abandonment of the remaining portion of Doctor’s Drive and 15 th Street adjacent to Lots 10 & 11 of the Physicians Place Addition, City of Beaumont, Jefferson County, Texas, containing 0.07 acres, more or less, as described in Exhibit “A,” and shown on Exhibit “B,” attached hereto; and, WHEREAS, the City Council has considered the purpose of said abandonment and retention and is of the opinion that the retention of said general utility easement is necessary for utility purposes and the abandonment of said portions of Doctor’s Drive and 15 th Street are in the best interest of the City and should be granted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, THAT the general utility easement is retained for utility purposes; and, THAT the remaining portion of Doctor’s Drive and 15 th Street adjacent to Lots 10 & 11 of the Physicians Place Addition, City of Beaumont, Jefferson County, Texas, containing 0.07 acres, more or less, as described in Exhibit “A,” and shown on Exhibit “B,” attached hereto, be and the same is hereby vacated and abandoned and that title to such property shall revert to and become the property of the persons entitled thereto by law. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of August, 2023. _______________________________ - Mayor Roy West - 496- 6003 001 REMOVE STR (MANHOLE) 2.00 EA 2,360.00 4,720.00 LEGAL DESCRIPTION OF THE RIGHT-OF-WAY FOR ORDINANCE PURPOSES BEING the remaining portion of Doctor’s drive and 15th Street adjacent to lots 10 & 11 of the Physicians Place Addition, Beaumont, Jefferson County, Texas, containing 0.7 acres, more or less.