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HomeMy WebLinkAbout08/01/2023 PACKET REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, AUGUST 01, 2023 1:30 PM AGENDA CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS PRESENTATIONS Presentations – Charter Review Committee Update and Recommendations RECOGNITIONS PUBLIC COMMENT ON AGENDA/CONSENT Public Comment: Persons may speak on the Consent Agenda and the Regular Agenda Items 3-5 (or any other topic) CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approval of the July 25, 2023, City Council Meeting Minutes. B. Council consider a resolution approving an annual contract for the grounds maintenance of City parks and street triangles. C.Council consider a resolution rejecting bid number MF0523-29 for a standby generator for the Parks Operation Center. D. Council consider a resolution approving a contract for the purchase of aluminum sulfate for use in the Water Utilities Department. E.Council consider a resolution approving an annual maintenance agreement from ESO Solutions, Inc. of Dallas, TX for $78,781.99 that is utilized by Fire. F.Council consider a resolution authorizing the City Manager to execute Change Order No. 3, to the contract with Allco, LLC, of Beaumont, for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project. G. Council consider a resolution authorizing the acceptance of a ten foot (10’) wide Exclusive Sanitary Sewer Easement. REGULAR AGENDA 1.Council consider a request for a Specific Use Permit to allow a mother-in-law's apartment in an RS (Residential Single Family Dwelling) District for property located at 4630 Ashdown Street. 2.Council consider a request for abandonment of Doctor's Drive and a portion of 15th Street. 3. Council consider a resolution approving the purchase of one paratransit van for use at the Zip. 4.Council consider a resolution cancelling the purchase of two trucks for Sewer Maintenance. 5. Council consider a resolution approving the purchase of 3 vehicles for use in the Sewer Maintenance Department. 6.Council consider a resolution authorizing the City Manager to enter into an agreement with SWA Group of Houston to perform additional planning and design services related to a Downtown Hotel and the completion of the Downtown Plan, including 3-D renderings of that Plan. PUBLIC COMMENT - MISC COUNCIL COMMENTS ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at (409) 880-3777. A TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Tina Broussard, City Clerk MEETING DATE:August 1, 2023 REQUESTED ACTION:Council to consider approval of the July 25, 2023, City Council Meeting Minutes. BACKGROUND None FUNDING SOURCE None RECOMMENDATION None ATTACHMENTS Minutes July 25, 2023 MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert “A.J.” Turner Jr., At-Large ROY WEST, MAYOR Randy Feldschau, At-Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz, Ward II Audwin Samuel, Ward IIIJULY 25, 2023 Chris Durio, Mayor Pro Tem Tina Broussard, City Clerk Kenneth R. Williams, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on July 25, 2023, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Proclamations, Presentation and Recognition Public Comment: Persons may speak on the Consent Agenda/Regular Agenda items 2-6 Mayor West called the council meeting to order at 1:30 p.m. Father Stephen McCrate with St. Anne’s Catholic Church gave the invocation. Mayor West led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor West, Mayor Pro Tem Durio, Councilmembers Getz, Turner and Samuel. Absent: Councilmembers Feldschau and Neild. Also, present were Kenneth Williams, City Manager; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation and Recognition Proclamation - “Mr. Norris Batiste, Jr.” – Acknowledging Mr. Norris Batiste, Jr., as the first African American to serve as a U.S. Marshall for the Eastern District – Proclamation read by Tina Broussard, City Clerk, accepting Mr. Norris Batiste, Jr., along with family members Proclamation - “Pioneering Women” – Pioneering Women -“In Full Bloom” Luncheon, August 4, 2023 – Proclamation read by Tina Broussard, City Clerk; accepted by Georgine Guillory, Founder of Pioneering Women, Honorees and Members Public Comment: Persons may speak on the Consent Agenda/Regular Agenda Items 2-6 (or any other topic) (Public comments can be heard or seen at the City of Beaumont website at beaumonttexas.gov Loretta Victorian (PC)Ricky Jason (PC) Albert Harrison (PC)Carla Stewart (PC) Treva Johnson (PC)Charlie Crabbe (PC) Minutes – July 25, 2023 CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Council to consider approval of the July 18, 2023, City Council Meeting Minutes. B.Council to consider a resolution authorizing the City Manager to execute Change Order No. 5, to the contract with King Solution Services, Inc., of Houston, TX for the City-Wide Pipe Bursting Contract-Phase I Project – Resolution 23-195 C.Council to consider a resolution approving the exchange of property with Tideland Specialty, LTD – Resolution 23-196 Councilmember Getz moved to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER AND SAMUEL NAYS:NONE MOTION PASSED REGULAR AGENDA 1.Council to consider a request for a Rezoning from RS (Residential Single-Family Dwelling) to RM-H (Residential Multiple Family Dwelling-Highest Density) or a more restrictive district for property located north of 2360 S. Major Drive. Sabole Vishnu Vandana is requesting approval for a Rezoning from RS (Residential Single-Family Dwelling) to RM-H (Residential Multiple Family Dwelling - Highest Density) for the property located just north of 2360 S. Major Drive. The applicant intends to construct an apartment complex containing 150 units. Although the majority of neighboring properties are either vacant or occupied by single-family homes, Major Drive is a major arterial and this area is recognized as a neighborhood growth unit. As such, multi-family zoning would be an acceptable use and transition into residential neighborhoods. At a Joint Public Hearing held on June 26, 2023, the Planning Commission recommended 5:2 to approve the request for a Rezoning from RS (Residential Single-Family Dwelling) to RM-H (Residential Multiple Family Dwelling-Highest Density) or a more restrictive district for property located north of 2360 S. Major Drive. Approval of the Resolution. Councilmember Getz moved to deny an ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE Minutes – July 25, 2023 FAMILY DWELLING) DISTRICT TO RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING HIGHEST- DENSITY) DISTRICT FOR PROPERTY LOCATED AT 2360 S. MAJOR DRIVE, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. With a lack of a second the motion failed. Councilmember Samuel moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF BEAUMONT, TEXAS, AND IN PARTICULAR THE BOUNDARIES OF THE ZONING DISTRICTS, AS INDICATED UPON THE ZONING MAP OF BEAUMONT, TEXAS, BY CHANGING THE ZONING OF PROPERTY PRESENTLY ZONED RS (RESIDENTIAL SINGLE FAMILY DWELLING) DISTRICT TO RM-H (RESIDENTIAL MULTIPLE FAMILY DWELLING HIGHEST- DENSITY) DISTRICT FOR PROPERTY LOCATED AT 2360 S. MAJOR DRIVE, BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Mayor Pro Tem Durio seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM DURIO, COUNCILMEMBERS TURNER AND SAMUEL NAYS:COUNCILMEMBER GETZ MOTION PASSED ORDINANCE 23-056 2.Council or consider a resolution approving the proposal submitted by Preferred Facilities Group - USA to replace the roof membrane at the Beaumont Police Department located at 255 College Street. Pricing was obtained from Preferred Facilities Group - USA utilizing Buy Board Texas Contract # 581-19. The Buy Board Texas Contract provides municipalities with the means to purchase construction services at competitive prices contracted under the procurement statues of the State of Texas. The proposed scope of work shall consist of installing one layer of Dens Deck material and one layer of 80 mil fleece back single-ply Durolast PVC roofing material over the existing built-up roof system. The new roof system will be warranted for a period of 20 years from the date of installation. The cost to install the new roof system will be $388,742.33 plus $9,718.55 for the cost of performance and payment bonds for a total project cost of $398,460.88. A second proposal was obtained from Construction Managers of Southeast Texas, LLC utilizing the TIPS procurement process in the total amount of $402,600.00. Funds are available in the Capital Reserve fund. The need for the replacement of the roof membrane material resulted from severe damage caused by the hailstorm that took place on the night of April 15, 2023. The hail created multiple cuts in the existing single-ply roof membrane therefore allowing water to infiltrate the interior areas of the facility causing interior damage to ceilings in the facility. This project is necessary to protect the integrity of the facility. The existing roof material on the Beaumont Police Department was installed in 2004 therefore the current roof system is 19 years old. Due to the immediate need to replace the roof membrane, staff is recommending approval for the City Manager to enter into an Agreement with Preferred Facilities Group - USA. Funds will come from the Capital Reserve Fund. Minutes – July 25, 2023 Mayor Pro Tem Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO ACCEPT THE PROPOSAL AND EXECUTE A CONTRACT WITH PREFERRED FACILITIES GROUP-US A, OF BEAUMONT, TEXAS IN THE AMOUNT OF $398,460.88 FOR THE REPLACEMENT OF THE ROOF SYSTEM AT THE BEAUMONT POLICE DEPARTMENT. Councilmember Getz seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 23-197 3.Council to consider a resolution to amend the Public Participation Plan for the CDBG/Housing Division. Amendments to our Public Participation Plan are needed to achieve robust engagement with residents regarding Community Development/Housing planning activities. The amendment includes the expansion of comment collection methods, additional locations to review community development plans in person and the utilization of online surveys. The plan also increases efforts to inclusively engage the public in meaningful dialogue about our community development activities. These amendments align with the U.S. Department of Housing and Urban Development regulations. Approval of resolution. Mayor Pro Tem Durio moved to APPROVE A RESOLUTION AMENDING REQUIREMENTS TO THE CITY OF BEAUMONT’S PUBLIC PARTICIPATION PLAN TO ACHIEVE ROBUST ENGAGEMENT WITH RESIDENTS REGARDING COMMUNITY DEVELOPMENT/HOUSING PLANNING ACTIVITIES, THE EXPANSION OF COMMENT COLLECTION METHODS, ADDITIONAL LOCATIONS TO REVIEW COMMUNITY DEVELOPMENT PLANS IN PERSON, AND THE UTILIZATION OF ONLINE SURVEYS. Councilmember Samuel seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 23-198 4.Conduct an election for Mayor Pro Tempore. Councilmember Durio was elected as Mayor Pro Tempore on July 26, 2022. According to the City Charter, "the City Council shall elect one of its members as Mayor Pro Tempore for a one-year term." The Mayor Pro Tempore shall perform the duties of the mayor in the case of the absence or inability of the Mayor to perform the duties of the office, and, if a vacancy occurs, shall become Mayor for the unexpired term. Minutes – July 25, 2023 Conduct an election. Councilmember Getz moved to APPROVE A RESOLUTION THAT COUNCILMEMBER ALBERT “A.J.” TURNER, JR., IS ELECTED MAYOR PRO TEMPORE FOR A ONE (1) YEAR TERM; BEGINNING JULY 27, 2023. Councilmember Samuel seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 23-199 PUBLIC HEARING Council to conduct a public hearing and consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Texas Department of Transportation to receive Operating Assistance funds for the Zip bus system. Public Hearing Open: 2:44 p.m. None Public Hearing Close: 2:45 p.m. PUBLIC HEARING Council to conduct a Public Hearing to consider amending Ordinance Number 03-048 to designate 3180 Park, a structure determined by Council to be unsafe and commercial on June 24, 2003, to now be designated as a residential structure and waive all demolition costs incurred by the City as well as interest charges or fees. Public Hearing Open: 2:46 p.m. Vernon Durden Public Hearing Close: 3:11 p.m. 5.Council to conduct a public hearing and consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Texas Department of Transportation to receive Operating Assistance funds for the Zip. The Zip, formerly known as Beaumont Municipal Transit, has prepared a grant application for FY2024 grant funds from the Texas Department of Transportation (TXDOT). The grant will help fund labor, fringe benefits, parts and supplies, purchased services, utilities, insurance, licenses, and all other miscellaneous expenses needed for the operation and Minutes – July 25, 2023 maintenance of the Zip in FY2024. The grant period runs from September 1, 2023, through August 30, 2024. Funds will come from the Federal Transit Administration. Conduct a public hearing and approval of the resolution. Mayor Pro Tem Durio moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO SUBMIT A GRANT APPLICATION AND EXECUTE A CONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO RECEIVE OPERATING ASSISTANCE FUNDS FOR THE ZIP BUS SYSTEM IN THE AMOUNT OF $496,914.00. Councilmember Samuel seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 23-200 6.Council to conduct a public hearing and consider amending Ordinance Number 03-048 to designate 3180 Park, a structure determined by Council to be unsafe and commercial on June 24, 2003, to now be designated as a residential structure and waive all demolition costs incurred by the City as well as interest charges or fees. On June 24, 2003, the City Council held a public hearing and approved an ordinance determining that the property at 3180 Park was ordered demolished and was a “commercial” structure, thus requiring that a lien be attached to allow the City to recoup the cost of demolition and any accrued interest (see attached). At various times, in the almost two decades since demolition, the owner, Mr. Vernon Durden, has asked that the City waive all charges as the property was not commercial, but residential, as an individual lived at the structure just before the demolition declaration. In 2018, a similar request was made to the Director of Planning and Community Development. Investigation of the 2003 case found the following: A public hearing on the matter was held June 24, 2003, and the minutes reflect that there was no objection to the demolition order or the “Commercial” designation • Ordinance No. 03-048 was approved by the City Council. The structure was demolished, and a lien was attached to the property • The structure was commercial in appearance and acknowledged to be a “plating shop”, a commercial use, and had a history of commercial uses at the location. The property was and is still zoned “Commercial”. During the investigation of the matter in 2018, the owner was asked if he could produce any records (rent receipts, leases, etc.) to demonstrate that the property was used residentially at the time and If evidence could be found, it might be Minutes – July 25, 2023 possible to ask the Council to reconsider Ordinance No. 03-048 and possibly remove the charges; however, the owner was unable to locate any records. As of July 14, 2023, the amount owed is $9,029.00 for the cost of demolition and interest in the amount of $14,060.50 for a total amount owed of $23,089.50. Funds - General Fund. Councilmember Samuel moved to AMEND ORDINANCE NO. 03-048 PERTAINING TO 3180 PARK STREET AND DESIGNATING THE PROPERTY ZONED COMMERCIAL TO BE REZONED RESIDENTIAL AND WAIVING THE COST OF DEMOLITION IN THE AMOUNT OF $9,029.00, AND THE INTEREST INCURRED IN THE AMOUNT OF $14,060.50 FOR A TOTAL AMOUNT TO BE WAIVED OF $23,089.50. Councilmember Turner seconded the motion. AYES:MAYOR WEST, MAYOR PRO TEM DURIO, COUNCILMEMBERS GETZ, TURNER, AND SAMUEL NAYS:NONE MOTION PASSED RESOLUTION 23-057 WORK SESSION (PRESENTATION CAN SEEN ON THE CITY OF BEAUMONT’S WEBSITE AT BEAUMONTTEXAS.GOV) Presentation presented by Bart Bartkowiak, Public Works Director Title Work Session to review and discuss the Proposed Street Rehabilitation Citywide– Phase V project. COMMENTS Public Comments (Persons are limited to three minutes) (Public Comments can be heard or seen on the City of Beaumont website at beaumonttexas.gov) Heleniah Adams4610 Galveston Str.Beaumont TX Councilmembers/City Manager/City Attorney comments on various matters (Comments can be heard or seen on the City of Beaumont website at beaumonttexas.gov) COUNCILMEMBER COMMENTS M AYOR P RO T EM D URIO - C OUNCILMEMBER G ETZ - C OUNCILMEMBER T URNER - C OUNCILMEMBER F ELDSCHAU - C OUNCILMEMBER S AMUEL - Minutes – July 25, 2023 C OUNCILMEMBER N EILD - C ITY A TTORNEY R EED - C ITY M ANAGER W ILLIAMS - C ITY C LERK B ROUSSARD - M AYOR W EST - With there being no Executive Session, Council adjourned at 4:14 p.m. Roy West, Mayor Tina Broussard, City Clerk Minutes – July 25, 2023 B TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Todd Simoneaux, Chief Financial Officer MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution approving an annual contract for the grounds maintenance of City parks and street triangles. BACKGROUND The City solicited bids for an annual grounds maintenance contract for City parks and street triangles. The contract is for one year with possible two, one year extensions at the price bid. Thirty-Four (34) invitations to bid were sent out and three vendors submitted bids. The contract is divided into four sections. Garden of Gethsemane Nursery and Landscaping, LLC of Beaumont who currently holds the contract for three sections, is the lowest qualified bidder for sections 1, 3 and 4, with a total bid of $378,768. BST Solutions, LLC of Port Arthur was the low bidder for Section 2 with a bid amount of $52,045.68 but has declined the award as they do not have the equipment or personnel to complete the work. Staff recommends the awarding of Section 2 to the next lowest qualified bidder, Garden of Gethsemane Nursery and Landscaping in the amount of $58,482. Including Sections, 1, 3 and 4, this would make the total amount awarded to Gard of Gethsemane Landscaping and Nursery, LLC $437,250 which is a 2.5% decrease in cost from the current contract. FUNDING SOURCE General fund RECOMMENDATION Approval of the resolution. ATTACHMENTS 08-01-23 Agenda Item - Parks Grounds Maintenance RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, bids were solicited for a one (1) year contract, with a possible extension of two (2) additional one (1) year terms, for the grounds maintenance of City parks and street triangles; and, WHEREAS, Garden of Gethsemane Nursery and Landscaping, LLC of Beaumont, Texas, submitted a bid for an estimated amount of $378,768.00 for Sections 1, 3, and 4, , WHEREAS, BST Solutions, LLC, of Port Arthur, Texas, submitted a bid for an estimated amount of $52,045.68 A,, but declined the award as they do not have the equipment or personnel to complete the work; and, WHEREAS, staff recommends awarding Section 2 to the next lowest qualified bidder, Garden of Gethsemane Nursery and Landscaping, LLC, of Beaumont, Texas in the amount of $58,482.00; and, WHEREAS, City Council is of the opinion that the bid submitted by Garden of Gethsemane Nursery and Landscaping, LLC, of Beaumont, Texas is the lowest bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Garden of Gethsemane Nursery and Landscaping, LLC, of Beaumont, Texas, for an estimated amount of $437,250.00 for Sections 1, 2, 3, and 4; for a one (1) year contract, with a possible extension of two (2) additional one (1) year terms for the grounds maintenance of City parks and street triangles as shown in BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with Garden of Gethsemane Nursery and Landscaping, LLC, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of August, 2023. - Mayor Roy West - C TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Todd Simoneaux, Chief Financial Officer MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution rejecting bid number MF0523-29 for a standby generator for the Parks Operation Center. BACKGROUND On Thursday, June 20, 2023, staff opened the sealed proposals for Bid No. MF0523-29, a Standby Generator at the Parks Operations Center located at 1370 Langham Road. Notifications of the bid opportunity were sent to thirty-nine vendors, with one response. The one submission we received was $60,350 over the budgeted estimate. Council is requested to reject this bid; staff will be re-bidding this purchase as soon as possible. FUNDING SOURCE N/A RECOMMENDATION Approval of the resolution. ATTACHMENTS Click or tap here to enter text. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, the City requested sealed proposals for a standby generator for the Parks Operation Center; and, WHEREAS, due to budgetary constraints, staff is recommending the rejection of all bids; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to reject all bids submitted for a standby generator for the Parks Operation Center. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of -Mayor Roy West - D TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Todd Simoneaux, Chief Financial Officer MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution approving a contract for the purchase of aluminum sulfate for use in the Water Utilities Department. BACKGROUND Aluminum Sulfate is used to clarify and purify the City’s water supply. The Water Utilities Department expects to purchase approximately two thousand (2000) dry tons of this material during the term of this contract. Bids were requested from seventy (70) vendors and six responses were received. Brenntag Southwest, Inc., of Lancaster, Texas, responded with the low qualified bid of $282.42 per dry ton for a total estimated six month usage amount of $564,840. This represents 14.93 % decrease in the price of this material from the current contract that is $332 per dry ton and is held by G20 Technologies LLC, of Little Rock, Arkansas. This was bid as a six month contract, with the option of one six month renewal at the same terms and pricing. Staff recommends award of the contract. There are no local vendors of this commodity. Bid tabulation is attached. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Bid Tab RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an annual contract, substantially in the form attached hereto as Exhibit A, for the Water Utilities Department for the purchase of aluminum sulfate from G20 Technologies LLC, of Little Rock, Arkansas in the amount of $564,840.00 for six (6) months. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of -Mayor Roy West - MF0623-36 - Page 1 $564,840.00$614,000.00$643,680.00$992,000.00 $1,042,000.00$1,224,740.00 wĻƭƦƚƓƭĻ ƚƷğƌ 112211 \[źƓĻƭ wĻƭƦƚƓķĻķ City of Beaumont, Texas eBidsPurchasingChristy Williamschristy.williams@beaumonttexas.gov(409) 880-3758(409) 880-3747 xCwilliams wĻƭƦƚƓƭĻ {ǒĬƒźƷƷĻķ 7/7/2023 08:16:26 AM (CT) 7/20/2023 12:52:53 PM (CT)7/19/2023 02:19:00 PM (CT)7/18/2023 01:54:52 PM (CT) 7/19/2023 10:28:41 AM (CT)7/20/2023 10:15:24 AM (CT) hƩŭğƓźǩğƷźƚƓ‘ƚƩƉŭƩƚǒƦ9ǝĻƓƷ hǞƓĻƩ9ƒğźƌtŷƚƓĻCğǣ {ƷğƷĻ TXMDTXWANJTX MF0623-36Six (6) Month Contract for Water Treatment Chemicals - Aluminum SulfateThe City of Beaumont is requesting sealed bids for an SIX (6) MONTH contract to provide Aluminum Sulfate for use by the City Water Department.Bid6/29/2023 03:31:10 PM (CT)7/20/2023 02:00:00 PM (CT)/źƷǤ LancasterBaltimoreHoustonKentParsippanySan Felipe 9ǝĻƓƷ bǒƒĬĻƩ9ǝĻƓƷ źƷƌĻ9ǝĻƓƷ 5ĻƭĭƩźƦƷźƚƓ9ǝĻƓƷ ǤƦĻLƭƭǒĻ 5ğƷĻ/ƌƚƭĻ 5ğƷĻwĻƭƦƚƓķźƓŭ {ǒƦƦƌźĻƩ Brenntag Southwest, Inc.USALCO, LLCGasochem International LLCUnivar Solutions USA Inc.Chemtrade Chemicals LLC US (Chemtrade Chemicals Corporation)Pencco, Inc.tƌĻğƭĻ ƓƚƷĻʹ \[źƓĻƭ wĻƭƦƚƓķĻķ ğƓķ wĻƭƦƚƓƭĻ ƚƷğƌ ƚƓƌǤ źƓĭƌǒķĻƭ ƩĻƭƦƚƓƭĻƭ Ʒƚ ƭƦĻĭźŅźĭğƷźƚƓ͵ bƚ ğƌƷĻƩƓğƷĻ ƩĻƭƦƚƓƭĻ ķğƷğ źƭ źƓĭƌǒķĻķ͵ E TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Angela Wright, Chief Technology Officer MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution approving an annual maintenance agreement from ESO Solutions, Inc. of Dallas, TX for $78,781.99 that is utilized by Fire. BACKGROUND The ESO Fire Suite is used by Fire to provide incident tracking, dispatch system integration, state and federal data reporting, quality management, reporting, analytics, properties and inspections, hydrants, personnel management, asset management, and employee scheduling. This purchase is exempt from competitive bidding since it is available from only one source having exclusive rights to modify and maintain the software. This agreement is an annually renewed contract with the current renewal beginning July 23, 2023. FUNDING SOURCE General Fund RECOMMENDATION Approval of resolution ATTACHMENTS Invoice ESO-113691 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he ishereby authorized to execute an annual Maintenance Agreement with ESO Solutions, Inc., of Dallas, Texas; the sole source provider having exclusive rights to modify and maintain the software, in the amount of $78,781.99, for ESOFire Suitefor use byBeaumontFire&Rescue. The software will allow forincident tracking, dispatch system integration,state andfederal data reporting, quality management, reporting, analytics, properties and inspections, hydrants, personnel management, asset management, and employee scheduling. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITYCOUNCIL of the City of Beaumont this the1stday of August, 2023. -Mayor Roy West- F TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to execute Change Order No. 3, to the contract with Allco, LLC, of Beaumont, for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project. BACKGROUND On June 14, 2022, by Resolution No. 22-152, City Council awarded a contract to Allco, LLC, of Beaumont, in the amount of $1,664,700.00, for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project. Previous Change Order Nos. 1-2 in the amount of $13,862.00 are attached for your review. Proposed Change Order No. 3, in the amount of $10,217.00 is requested due to changes to the polymer system that have been made during construction. A new weight scale will be added to the project to replace the existing one that will be salvaged. The new scale will be used to measure the polymer dosage in replacement of the flowmeter. A new tank mixer will be added to the project, as the existing tank mixer is undersized for the new tank. The flowmeter and its installation will be removed from the project, as there is no flowmeter that meets the required standards and project criteria. A total of 30 calendar days are requested for the completion of the additional work. If approved, the new contract amount would be $1,688,779.00. FUNDING SOURCE American Rescue Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Proposed Change Order No. 3 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on June 14, 2022, the City Council of the City of Beaumont, Texas passed Resolution No. 22-152 awarding a contract in the amount of $1,664,700.00 to Allco, LLC, of Beaumont, Texas, for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project; and, WHEREAS, Change Order Nos. 1-2 in the amount of $13,862.00 increased the contract price to $1,678,562.00; and, WHEREAS, Change Order No. 3, in the amount of $10,217.00, is requested due to changes to the polymer system that have been made during construction, a new weight scale to replace the existing one that will be salvaged, and a new tank mixer. The new scale will be used to measure the polymer dosage in replacement of the flowmeter, and a new tank mixer is required as the existing tank mixer is undersized for the new tank. The flowmeter and its installation will be removed from the project, as there is no flowmeter that meets the required standards and project criteria. WHEREAS, if approved Change Order No. 3 will increase the total contract amount to $1,688,779.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 3, in the amount of $10,217.00 for additional work described above, thereby increasing the total contract amount to $1,688,779.00 for the Pine Street SWTP Polymer System and Chemical Storage Tank Improvements (REBID) Project; and, The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of August, 2023. - Mayor Roy West - G TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution authorizing the acceptance of a ten foot (10’) wide Exclusive Sanitary Sewer Easement. BACKGROUND Maria Mercado has agreed to convey a ten foot (10’) wide exclusive Sanitary Sewer Easement to the City of Beaumont. The easement is described as being a 499.96 square feet being out of and part of Lot 116, Block 10 of the B.D. Crary Addition, situated in the D. Brown Survey, Abstract No. 5. The easement is required to allow the homes on Avenue A in Block 10 access to City sanitary sewer main. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. ATTACHMENTS EXHIBIT- 1025 AVE A RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, Maria Mercado has agreed to convey a ten foot (10') wide Exclusive Sanitary Sewer Easement, said easement being 499.96 square feet, being out of and part of Lot 116, Block 10 of the B.D. Crary Addition, situated in the D. Brown Survey, Abstract No. 5; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and THAT the easement conveyed Maria Mercado, as described in Exhibit , and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of August, 2023. - Mayor Roy West - 1 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Chris Boone, Assistant City Manager, Community Services MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a request for a Specific Use Permit to allow a mother-in-law's apartment in an RS (Residential Single Family Dwelling) District for property located at 4630 Ashdown Street. BACKGROUND Andrew Baumer is requesting a Specific Use Permit to allow a mother-in-law’s apartment at 4630 Ashdown Street. This property is located within the RS (Residential - Single-Family Dwelling) district and as such a two-family dwelling requires a Specific Use Permit. The structure will serve a dual purpose as the pool house for the property. Nicola & Ivan Holtzman, owners of the property, would like to move Nicola’s elderly parents into the apartment. The spare bedroom in the house is upstairs and her mother cannot climb stairs. The pool house will be a one-story structure. At a Joint Public Hearing held on July 17, 2023, the Planning Commission recommended 7:0 to approve the request for a Specific Use Permit to allow a mother-in-law's apartment in an RS (Residential Single Family Dwelling) District for property located at 4630 Ashdown Street, with the following conditions: 1. No separate utility meters will be allowed for the apartment. 2. The apartment shall not be used as rental property. 3. No permanent structure or appurtenances shall be placed within the easement property. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the Ordinance, with the following conditions: 1. No separate utility meters will be allowed for the apartment. 2. The apartment shall not be used as rental property. 3. No permanent structure or appurtenances shall be placed within the easement property. ATTACHMENTS Legal Description and Staff Report. ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A MOTHER -IN-LAW APARTMENT IN A RS (RESIDENTIAL SINGLE-FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 4630 ASHDOWN STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Andrew Baumer has applied for a specific use permit to allow a mother-in-law apartment in a RS (Residential Single-Family Dwelling) District for property located at 4630 Ashdown Street, being Lot 3, Block 9, Delaware Place, Section III, Beaumont, Jefferson County, Texas, containing 0.23 acres, more or less, as shown on WHEREAS, the Planning and Zoning Commission of the City of Beaumont considered the request and is recommending approval of a specific use permit to a mother-in-law apartment in a RS (Residential Single-Family Dwelling) District for property located at 4630 Ashdown Street, subject to the following conditions: 1. No separate utility meters will be allowed for the apartment; and, 2. The apartment shall not be used as a rental property; and, 3. No permanent structure or appurtenances shall be placed within the easement property; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit to allow a mother-in-law apartment is in the best interest of the City of Beaumont and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, Section 1. That a specific use permit to allow a mother-in-law apartment in a RS (Residential Single-Family Dwelling) District for property located at 4630 Ashdown Street, being Lot 3, Block 9, Delaware Place, Section III, Beaumont, Jefferson County, Texas, containing is hereby granted to Andrew Baumer, their hereto and made a part hereof for all purposes, subject to the following conditions: 1. No separate utility meters will be allowed for the apartment. 2. The apartment shall not be used as a rental property. 3. No permanent structure or appurtenances shall be placed within the easement property. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B," and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended, as well as comply with any and all federal, state and local statutes, regulations or ordinances which may apply. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of August, 2023. __________________________ - Mayor Roy West - 2 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Chris Boone, Assistant City Manager, Community Services MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a request for abandonment of Doctor's Drive and a portion of 15th Street. BACKGROUND Zach Rowe of Lead Engineering, L.L.C., is requesting to abandon Doctor’s Drive and a portion of 15th Street. The TXDOT (Texas Department of Transportation) expansion of the Interstate 10/Eastex interchange has taken the front portion of the property at 1000 IH-10 N. Due to the expansion, Classic Acura will demolish their existing showroom and reconstruct further back on their property. A portion of Doctor’s Drive was abandoned in the past to accommodate overflow parking for this property. The abandonment of the remaining portion of Doctor’s Drive and the north portion of 15th Street will help accommodate the new building. Centerpoint and Water Utilities have stated they have utilities located in these rights-of-way. At a Joint Public Hearing held on July 17, 2023, the Planning Commission recommended 7:0 to approve the request for abandonment of Doctor's Drive and a portion of 15th Street with retention of a general utility easement. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance with retention of a general utility easement. ATTACHMENTS Legal Description and Staff Report. ORDINANCE NO. ENTITLED AN ORDINANCE ABANDONING TH DRIVE AND A PORTION OF 15 STREET, CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, Zach Rowe of Lead Engineering, L.L.C., has applied for an abandonment of the remaining portion of adjacent to Lots 10 & 11 of the Physicians Place Addition, City of Beaumont, Jefferson County, Texas, containing 0.07 , hereto; and, WHEREAS, the City Council has considered the purpose of said abandonment and is of the opinion that the general utility easement is no longer necessary for utility purposes and the abandonment of said general utility easement is in the best interest of the City and should be granted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, THAT of the Physicians Place Addition, City of Beaumont, Jefferson County, Texas, containing 0.07 , hereto, be and the same is hereby vacated and abandoned and that title to such property shall revert to and become the property of the persons entitled thereto by law. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of August, 2023. - Mayor Roy West - LEGAL DESCRIPTION OF THE RIGHT-OF-WAY FOR ORDINANCE PURPOSES th BEING the remaining portion of Doctor’s drive and 15 Street adjacent to lots 10 & 11 of the Physicians Place Addition, Beaumont, Jefferson County, Texas, containing 0.7 acres, more or less. 3 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Chris Boone, Assistant City Manager, Community Services MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution approving the purchase of one paratransit van for use at the Zip. BACKGROUND The Zip, formerly known as Beaumont Municipal Transit, requests to purchase one large paratransit van with remaining grant funds awarded in 2020-2021. The van will be 24’ in length and will accommodate larger transport chairs to ensure paratransit services are provided for all patrons utilizing the municipal transit system. FTA identifies these vans as light duty with a life expectancy of seven (7) years. Three (3) quotes were obtained from Creative Bus Sales, through the Texas Comptroller of Public Accounts Contract. The quote with the lowest price and best value was in the amount $169,082. This contract complies with State of Texas’ procurement statutes. Quotes and Independent Cost Estimate (ICE) are attached. FUNDING SOURCE Transit Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of one (1) paratransit van from Glaval Bus of Beaumont, Texas through the Texas Comptroller of Public Accounts for use by Zip in the amount of $169,082.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of Aug -Mayor Roy West - Glaval BusType 3 Transit Vehicle - Glaval Universal Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 FY 2022 Preparer:Jason Roy Base Model Price:$150,647.00 Base Model Glaval Universal 7.3L V8 Gas 176" WB 14,500 GVWR Options:$29,412.00 Other Available Options:$- Unpublished Options:$27,302.00 Total #CDL Vehicle LengthLift PositionWC PositionsPassengersRequired Yes 26Rear216 QTY Vehices:5 Total Contract Price: $1,036,805.00 Per Vehicle Price:$207,361.00 Customer Info Customer:El Paso County Transit Address:800 East Overland El Paso, TX Contact:Sal Alonzo Office Phone:915-546-2015 Mobile Phone: E-Mail:salonzo@epcounty.com Floorplan 3/2/2023 Base Model FeaturesType 3 Transit Vehicle - Glaval Universal Chassis Ford E-450 chassis - 14,500 GVWR 7.3L V8 gasoline engine 6-Speed TorqShift Automatic Transmission Twin I-Beam IFS front axle - 5,000 lbs. Full-floating, Dana 10.75" HD rear axle - 9,600 lbs. Power-assisted hydraulic front & rear disc brakes 4-wheel anti-lock brake system 240 Amp Alternator Dual, maintenance-free batteries 55 Gallon Fuel Tank Power steering with tilt wheel Front coil springs Rear multi-leaf, 2-stage rear springs HD gas shock absorbers Front & rear stabilizer bars LT225/75Rx16E All Season Tires Dual rear wheels Cruise control Driver sun visor OEM chassis dash heater, A/C, and defroster Chrome front bumper Body Glaval Universal 25' body Pre-painted white galvanized steel sidewalls and skirts Fiberglass front and rear caps One-piece seamless FRP roof 70K BTU rear A/C system FRP interior walls & ceiling Coved flooring on sidewall to seat track Gerflor Sirius Graphite flooring Yellow step nosing 3/4" marine grade plywood floor Tectyl 121-B undercoating Fuel tank access plate in floor Driver running board Rear tow hooks Heated/Remote-controlled side mirrors with integrated turn signals Rear mud flaps 65K BTU rear heater Defroster fan Window ajar alarms for egress windows Stainless steel battery box & tray Voltmeter Rotary disconnect switch Hourmeter LED interior and exterior lights 7" amber LED flashers in rear cap (work with brake lights) Center mount brakelight Midship turn/marker lights Independent red brake & amber turn signal lights AM/FM/CD/Blue Tooth radio with four (4) speakers 3/2/2023 Base Model FeaturesType 3 Transit Vehicle - Glaval Universal Electrically actuated passenger entry door with full length glass Rear emergency door with window Twin windows on either side of rear door Stainless steel entry step assembly - includes sides and header Roof hatch - Transpec 1070 series Driver coat hook Overhead storage above driver/windshield Ceiling grab rails (both sides of aisle) Right hand and left hand vertical entry grab rails Stanchion and modesty panel aft of entry door Driver stanchion and modesty panel with upper plexiglas barrier Freedman Shield FC recliner driver seat Level 3 seat covers for driver Mid High rigid passenger seats Level 3 seat covers for passenger seats ABS seat backs Anti-vandal grab handles on aisle seats Retractable passenger seat belts Two (2) 12" seat belt extensions ADA Double wheelchair doors with spring tensioner door stays Rear wheelchair lift (aft of rear axle) Braun NCL1000 3451HB-2 wheelchair lift (1,000# capacity) Intermotive Gateway interlock/fast idle Two (2) Q'Straint Deluxe restractable securement kits with combo lap/shoulder belt Two (2) Q'Straint storage pouches Q'Straint belt cutter Safety 10 lb. fire extinguisher 16-unit first aid kit Body fluid kit Emergency triangle kit Backup alarm Interior mirror - 6"x16" flat Wide angle fresnel lens Window ajar alarm buzzer on egress windows - indicator light in driver area Door activated interior lights 3/2/2023 OPTIONSType 3 Transit Vehicle - Glaval Universal QtyDescriptionFY 2022 List PriceQTY Total 1OPT 03 - CNG (Compressed Natural Gas) conversion$26,688.00$26,688.00 1OPT 18 - Stop request system$902.00$902.00 1OPT 32 - Public Information System$251.00$251.00 1OPT 48 - Mor/Ryde suspension system$1,571.00 $1,571.00 -Subtotal Manufacturer Options:$29,412.00 Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 CBS UNPUBLISHED OPTIONSType 3 Transit Vehicle - Glaval Universal QtyDescriptionFY 2022 List PriceQTY Total 1Upgrade to 49 GGE CNG System per EP County Spec$3,450.00$3,450.00 1Hanover LED Front & Side Destination Signs Per EP County Spec$6,460.00$6,460.00 1Gloss Blackout Window Paint$650.00$650.00 1ACC 90K BTU AC w/ rooftop condensor ILO of base 70K BTU$1,865.00$1,865.00 1Romeo Rim Help Bumper w/ proximity Sensors$1,762.00$1,762.00 1CWI 4 Camera System w/backup camera in DVR System$4,500.00$4,500.00 1Freight to EP County 660 miles @ $2.20 per mile$1,452.00$1,452.00 4CRS Hooks Installed on first 2 rows (Total of 8- 4 Doubles)$90.00$360.00 6Freedman Sneeze Guard- Double Seat$188.10$1,128.60 2Freedman Sneeze Guard-Single Seat$188.10$376.20 1Grab Rail Upgrade - Antimicrobial$180.50$180.50 1Social Distance Triangle- Pack of 12$661.20$661.20 1Sportworks Bike Rack- 2 position black$3,020.00$3,020.00 1CWI-CradlePoint Router & Installation$1,436.95$1,436.95 1Price Adjustment$(0.45)$(0.45) -Subtotal CBS Unpublished Options:$27,302.00 Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 Glaval BusType 3 Transit Vehicle - Glaval Universal Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 FY 2022 Preparer:Jason Roy Base Model Price:$150,647.00 Base Model Glaval Universal 7.3L V8 Gas 176" WB 14,500 GVWR Options:$5,050.00 Other Available Options:$- Unpublished Options:$13,385.00 Total #CDL Vehicle LengthLift PositionWC PositionsPassengersRequired No 24Front28 QTY Vehices:1 Total Contract Price: $169,082.00 Per Vehicle Price:$169,082.00 Customer Info Customer:Beaumont Transit 550 Milam Street Beaumont, TX 77701 Address: Contact:Claudia San Miguel Office Phone:409-835-7895 Mobile Phone: E-Mail:Claudia.sanmiguel@beaumonttransit.com Floorplan 4/18/2023 Base Model FeaturesType 3 Transit Vehicle - Glaval Universal Chassis Ford E-450 chassis - 14,500 GVWR 7.3L V8 gasoline engine 6-Speed TorqShift Automatic Transmission Twin I-Beam IFS front axle - 5,000 lbs. Full-floating, Dana 10.75" HD rear axle - 9,600 lbs. Power-assisted hydraulic front & rear disc brakes 4-wheel anti-lock brake system 240 Amp Alternator Dual, maintenance-free batteries 55 Gallon Fuel Tank Power steering with tilt wheel Front coil springs Rear multi-leaf, 2-stage rear springs HD gas shock absorbers Front & rear stabilizer bars LT225/75Rx16E All Season Tires Dual rear wheels Cruise control Driver sun visor OEM chassis dash heater, A/C, and defroster Chrome front bumper Body Glaval Universal 25' body Pre-painted white galvanized steel sidewalls and skirts Fiberglass front and rear caps One-piece seamless FRP roof 70K BTU rear A/C system FRP interior walls & ceiling Coved flooring on sidewall to seat track Gerflor Sirius Graphite flooring Yellow step nosing 3/4" marine grade plywood floor Tectyl 121-B undercoating Fuel tank access plate in floor Driver running board Rear tow hooks Heated/Remote-controlled side mirrors with integrated turn signals Rear mud flaps 65K BTU rear heater Defroster fan Window ajar alarms for egress windows Stainless steel battery box & tray Voltmeter Rotary disconnect switch Hourmeter LED interior and exterior lights 7" amber LED flashers in rear cap (work with brake lights) Center mount brakelight Midship turn/marker lights Independent red brake & amber turn signal lights AM/FM/CD/Blue Tooth radio with four (4) speakers 4/18/2023 Base Model FeaturesType 3 Transit Vehicle - Glaval Universal Electrically actuated passenger entry door with full length glass Rear emergency door with window Twin windows on either side of rear door Stainless steel entry step assembly - includes sides and header Roof hatch - Transpec 1070 series Driver coat hook Overhead storage above driver/windshield Ceiling grab rails (both sides of aisle) Right hand and left hand vertical entry grab rails Stanchion and modesty panel aft of entry door Driver stanchion and modesty panel with upper plexiglas barrier Freedman Shield FC recliner driver seat Level 3 seat covers for driver Mid High rigid passenger seats Level 3 seat covers for passenger seats ABS seat backs Anti-vandal grab handles on aisle seats Retractable passenger seat belts Two (2) 12" seat belt extensions ADA Double wheelchair doors with spring tensioner door stays Rear wheelchair lift (aft of rear axle) Braun NCL1000 3451HB-2 wheelchair lift (1,000# capacity) Intermotive Gateway interlock/fast idle Two (2) Q'Straint Deluxe restractable securement kits with combo lap/shoulder belt Two (2) Q'Straint storage pouches Q'Straint belt cutter Safety 10 lb. fire extinguisher 16-unit first aid kit Body fluid kit Emergency triangle kit Backup alarm Interior mirror - 6"x16" flat Wide angle fresnel lens Window ajar alarm buzzer on egress windows - indicator light in driver area Door activated interior lights 4/18/2023 OPTIONSType 3 Transit Vehicle - Glaval Universal QtyDescriptionFY 2022 List PriceQTY Total 1OPT 10 - Manual farebox (Diamond SV w/ 2 Fareboxes)$3,269.00$3,269.00 1OPT 26 - Floor plan with wheelchair lift located at front of vehicle, Type 3$-$- 1OPT 28 - Four way flashers when passenger door or lift is open$96.00$96.00 1OPT 29 - Street side exhaust$-$- 1OPT 35 - Outside passenger door switch$114.00$114.00 1OPT 48 - Mor/Ryde suspension system$1,571.00$1,571.00 -Subtotal Manufacturer Options:$5,050.00 Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 CBS UNPUBLISHED OPTIONSType 3 Transit Vehicle - Glaval Universal QtyDescriptionFY 2022 List PriceQTY Total 1Upgrade AC to 90K BTU (ACC Brand)$850.00$850.00 1USSC G2E Driver Seat$2,196.00$2,196.00 1HINT Tablet Mount$344.00$344.00 1Upgrade all stanchions to yellow powdercoat$695.00$695.00 1Two Way Radio Pre-Wire$735.00$735.00 4Delete Double Freedman seats from base vehicle$(425.00)$(1,700.00) 1Altro Flooring ILO Gerflor$- 1Full Body Paint- Beaumont Green$6,700.00$6,700.00 1Raised Floor- No inner wheel wells$805.00$805.00 1Walker Rack Storage area$300.00$300.00 1Additional L-Track - Railroad Style$325.00$325.00 1Freight to Beaumont, TX$750.00$750.00 1Rear Help Bumper$1,110.00$1,110.00 1Add Strobe brake lights to rear of bus$275.00$275.00 $- $- $- $- $- $- $- $- $- $- $- $- -Subtotal CBS Unpublished Options:$13,385.00 Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 Glaval BusType 3 Transit Vehicle - Glaval Universal Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 FY 2022 Preparer:Jason Roy Base Model Price:$150,647.00 Base Model Glaval Universal 7.3L V8 Gas 176" WB 14,500 GVWR Options:$11,494.00 Other Available Options:$- Unpublished Options:$24,086.00 Total #CDL Vehicle LengthLift PositionWC PositionsPassengersRequired Yes 25Rear216 QTY Vehices:1 Total Contract Price: $186,227.00 Per Vehicle Price:$186,227.00 Customer Info Customer:City of San Marcos Address:401 East Hopkins San Marcos, TX 78666 Contact:Pete Binion Office Phone:512-393-8451 Mobile Phone: E-Mail:pbinion@sanmarcostx.gov Floorplan 5/19/2023 Base Model FeaturesType 3 Transit Vehicle - Glaval Universal Chassis Ford E-450 chassis - 14,500 GVWR 7.3L V8 gasoline engine 6-Speed TorqShift Automatic Transmission Twin I-Beam IFS front axle - 5,000 lbs. Full-floating, Dana 10.75" HD rear axle - 9,600 lbs. Power-assisted hydraulic front & rear disc brakes 4-wheel anti-lock brake system 240 Amp Alternator Dual, maintenance-free batteries 55 Gallon Fuel Tank Power steering with tilt wheel Front coil springs Rear multi-leaf, 2-stage rear springs HD gas shock absorbers Front & rear stabilizer bars LT225/75Rx16E All Season Tires Dual rear wheels Cruise control Driver sun visor OEM chassis dash heater, A/C, and defroster Chrome front bumper Body Glaval Universal 25' body Pre-painted white galvanized steel sidewalls and skirts Fiberglass front and rear caps One-piece seamless FRP roof 70K BTU rear A/C system FRP interior walls & ceiling Coved flooring on sidewall to seat track Gerflor Sirius Graphite flooring Yellow step nosing 3/4" marine grade plywood floor Tectyl 121-B undercoating Fuel tank access plate in floor Driver running board Rear tow hooks Heated/Remote-controlled side mirrors with integrated turn signals Rear mud flaps 65K BTU rear heater Defroster fan Window ajar alarms for egress windows Stainless steel battery box & tray Voltmeter Rotary disconnect switch Hourmeter LED interior and exterior lights 7" amber LED flashers in rear cap (work with brake lights) Center mount brakelight Midship turn/marker lights Independent red brake & amber turn signal lights AM/FM/CD/Blue Tooth radio with four (4) speakers 5/19/2023 Base Model FeaturesType 3 Transit Vehicle - Glaval Universal Electrically actuated passenger entry door with full length glass Rear emergency door with window Twin windows on either side of rear door Stainless steel entry step assembly - includes sides and header Roof hatch - Transpec 1070 series Driver coat hook Overhead storage above driver/windshield Ceiling grab rails (both sides of aisle) Right hand and left hand vertical entry grab rails Stanchion and modesty panel aft of entry door Driver stanchion and modesty panel with upper plexiglas barrier Freedman Shield FC recliner driver seat Level 3 seat covers for driver Mid High rigid passenger seats Level 3 seat covers for passenger seats ABS seat backs Anti-vandal grab handles on aisle seats Retractable passenger seat belts Two (2) 12" seat belt extensions ADA Double wheelchair doors with spring tensioner door stays Rear wheelchair lift (aft of rear axle) Braun NCL1000 3451HB-2 wheelchair lift (1,000# capacity) Intermotive Gateway interlock/fast idle Two (2) Q'Straint Deluxe restractable securement kits with combo lap/shoulder belt Two (2) Q'Straint storage pouches Q'Straint belt cutter Safety 10 lb. fire extinguisher 16-unit first aid kit Body fluid kit Emergency triangle kit Backup alarm Interior mirror - 6"x16" flat Wide angle fresnel lens Window ajar alarm buzzer on egress windows - indicator light in driver area Door activated interior lights 5/19/2023 OPTIONSType 3 Transit Vehicle - Glaval Universal QtyDescriptionFY 2022 List PriceQTY Total 1OPT 16 - Bike rack- Red (Byk-Rak)$4,472.00$4,472.00 1OPT 18 - Stop request system$902.00$902.00 8OPT 38 - Three-point seat belts$765.00$6,120.00 -Subtotal Manufacturer Options:$11,494.00 Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 CBS UNPUBLISHED OPTIONSType 3 Transit Vehicle - Glaval Universal QtyDescriptionFY 2022 List PriceQTY Total 1Raised Floor- Rear WC$662.00$662.00 1Solid Windows- Incl$440.00$440.00 1Transign Front and Side Destination Signs- White LED$5,575.00$5,575.00 1Full Body Custom Paint- CARTS 22ft Bus- Oceanside Blue$8,000.00$8,000.00 7Paint- Wheels Silver- PPG 2059$90.00$630.00 1048-009-PA 500$247.00$247.00 2Group 31 Battery in Box - (2)$834.00$1,668.00 1Silicone Heater Hoses$293.00$293.00 1Valeo TC80 Rooftop 90K BTU AC- TM 21 Comp w/ oil seperator, sight glass, Aeroquip hoses$13,785.00$13,785.00 1Kinnedyne STOP LED Sign on back of bus$750.00$750.00 1Adnik Power Seat Base w/ skirt cover$731.00$731.00 1Delete Stainless Steel Stepwell$(1,400.00)$(1,400.00) 1Delete Base AC System$(8,135.00)$(8,135.00) 1Delete Rear Door$(910.00)$(910.00) 1Delete Twin Windows beside rear door$(150.00)$(150.00) 1Delete Stainless Steel WC Door Frame$(685.00)$(685.00) 1Cradle Point WIFI Router Installed- Parts Only$1,685.00$1,685.00 1San Marcos- Graphics$825.00$825.00 1Kidde 366242 Fire Extinguisher bracket$75.00$75.00 -Subtotal CBS Unpublished Options:$24,086.00 Texas Comptroller of Public Accounts Contract ID No. 556A1-2718 / IFB No. 304T-20-556A1 4 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution cancelling the purchase of two trucks for Sewer Maintenance. BACKGROUND On February 14, 2023, Resolution 23-057, Council approved the purchase of two trucks from Rush Truck Center, of Beaumont, for use by Sewer Maintenance. The trucks have not come in, and have been located elsewhere, at a total savings of $32,291.09. Staff has confirmed with vendor that cancellation of this order will not cause an issue. Council is requested to cancel this resolution, and the new purchase will be submitted separately. FUNDING SOURCE Water Fund. RECOMMENDATION Approval of the resolution. ATTACHMENTS Original Resolution 23-057 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS, on February 14, 2023, by Resolution No. 23-057, Council approved the purchase of two (2) trucks for use by Sewer Maintenance; and, WHEREAS, Rush Truck Center, of Beaumont, Texas, has been unable to provide the vehicles; and, WHEREAS, it is in the best interest of the City to cancel the order with Rush Truck Center, of Beaumont, Texas, and purchase the vehicles from another vendor; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT Council desires to cancel the purchase of the two (2) vehicles in the amount of $303,333.00 from Rush Truck Center, of Beaumont Texas. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of -Mayor Roy West - 5 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Bart Bartkowiak, Director of Public Works MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution approving the purchase of 3 vehicles for use in the Sewer Maintenance Department. BACKGROUND Replacement vehicles are requested through the City’s budget process. The Fleet Manager reviews the requests and evaluates the vehicles to be replaced. Based on this evaluation a recommendation is made to replace worn and obsolete vehicles that are no longer cost effective to operate. The vehicles to be purchased are replacing models ranging from 2010 to 2013. The vehicles being replaced will be disposed of in accordance with the City’s surplus equipment policy. The vehicles will be purchased from Silsbee Ford, of Silsbee, in the amount of $326,972.26. Pricing was obtained through the Goodbuy purchasing cooperative, which provides cities and political subdivisions the means to purchase specialized equipment at volume pricing. Goodbuy complies with State of Texas’ procurement statutes. Warranties of 36,000 miles or three years are provided for each new vehicle. Warranty service is provided by local authorized dealerships. Quote is attached. Funding for this purchase is allocated in the FY23 budget. FUNDING SOURCE Water Fund RECOMMENDATION Approval of the resolution. ATTACHMENTS Vehicle Spread Sheet, and itemized quotes. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT City Council hereby approves the purchase of three (3) vehicles for use by the Sewer Maintenance Department from Silsbee Ford, of Silsbee, Texas, in the amount of $326,972.26 through the GoodBuy Purchasing Cooperative. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1st day of -Mayor Roy West - PRODUCT PRICING SUMMARY GOODBUY 17-17 8F000 VEHICLES VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 End User:CITY OF BEAUMONT Prepared by:KEN DURBIN Contact:JEFF HARVILLE MO # 679-1214 Phone:MO # 409-284-1009 Email:JEFF.HARVILLE@BEAUMONTTEXAS.GOV Email:KDURBIN.COWBOYFLEET@GMAIL.COM Product Description 2024 FORD F-SERIES Date:July 20, 2023 A.Bid Item:5A. Base Price:$ 21,962.00 B.Factory Options CodeOptionsBid PriceCodeOptionsBid Price W3AF-350 CREW CAB W-DRW$ 8,845.00 WHITE EXT / GRAY INT 99N7.3L GAS ENGINE$ 2,045.00 52BTRAILER BRAKE CONTROLLER$ 270.00 UNIT # SF-11 WATER DIST X3ELIMITED SLIP AXLE$ 399.00 DRWDUAL REAR WHEELS$ 1,445.00 84"CA 112FT FLAT BED W-BULK HEAD &$ 6,985.00 H.D REAR BUMPER CLASS # 5 HITCH 1X-TRA KEY$ 125.00 18SFACTORY RUNNINHG BOARDS$ 399.00 88SUPFITTER SWITCHES$ 125.00 1BACK UP ALARM$ 125.00 1DC/AC INVERTER$ 399.00 Total of B. Published Options:$ 21,162.00 Published Option Discount (5%)$ (615.85) C.Additional Options \[not to exceed 25%\]$=29.8% OptionsBid PriceOptionsBid Price RADIO SUPPRESSION PKG.$ 125.00 $ - TUINT WINDOWS ONYX$ 225.00 LEFT SPOTLIGHT LED$ 365.00 2023 MODEL & GPC CHANGE$ 12,150.00 Total of C. Unpublished Options:$ 12,865.00 D.Floor Plan Interest (for in-stock and/or equipped vehicles):$ 445.75 E.Lot Insurance (for in-stock and/or equipped vehicles):$ 111.45 F.Contract Price Adjustment:$ - G.Additional Delivery Charge:0miles$ - H.Subtotal:$ 55,930.35 I.Quantity Ordered 1x K =$ 55,930.35 J.Trade in:$ - K.GOODBUY Administrative Fee ($300 per purchase order)$ - L.TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE$ 55,930.35 Account # 510-8060-801-6215510-8060-801-6215 $326,972.26 $55,930.35 $271,041.91 TOTAL PRICE 21 3 QTY. Purchase of Fleet Vehicles MF0823-44 DESCRIPTIONFord F550 trucks for PipehuntersFord F350 Crew Cab truck DEPT. OR DIVISIONSewer MaintenanceSewer Maintenance 12 TOTAL 1-Aug-23Page 1 ITEM 6 TO:City Council FROM:Kenneth R. Williams, City Manager PREPARED BY:Chris Boone, Assistant City Manager, Community Services MEETING DATE:August 1, 2023 REQUESTED ACTION:Council consider a resolution authorizing the City Manager to enter into an agreement with SWA Group of Houston to perform additional planning and design services related to a Downtown Hotel and the completion of the Downtown Plan, including 3-D renderings of that Plan. BACKGROUND With Garfield Public/Private LLC (GPP) working to complete Phase II of a feasibility analysis of a Downtown Hotel and the Downtown Planning & Development Committee prepared to present the Draft Downtown Plan, SWA Group of Houston is proposing the following work to coordinate this effort. SWA would develop a 3-Dimenisonal model of the proposed Downtown Plan for presentation purposes that would include a "fly-through" rendering for $34,350. The work would also include partnering with a Civil Engineer to develop a high-level cost estimate of plan elements for $9,850. Finally, SWA requests $9.850 in fees, plus miscellaneous fees of $2,350 in order to provide ongoing coordination with GPP during the upcoming meetings and presentations associated with the Hotel project. It is expected that the rendering and estimates would be complete within 30 days and the ongoing coordination would continue over the next 60-90 days in conjunction with GPP's efforts. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the Resolution. ATTACHMENTS Proposal. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to enter into an agreement with SWA Group of Houston, Texas to perform additional planning and design services related to a Downtown Hotel and the completion of the Downtown Plan, including 3-D renderings of that plan. 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