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Home My WebLink AboutRES 23-175RESOLUTION NO. 23-175 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to purchase the Zetron Max Fire Station Alerting system by BearCom of Beaumont, Texas in the amount of $697,700.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of June, 2023. 06/8/2023 Updated MAX FSA Proposal District Chief Brian Hebert Fire Communications Subject: 5 position MAX FSA system for Beaumont County, TX supporting 14 Fire Stations. To: District Chief Brian Hebert Thank you in advance for allowing BearCom to submit the following proposal for your consideration. The attached equipment list and installation quotation is for a 5 position MAX FSA system. A brief description of the proposal follows. At the Dispatch Center quote includes: Five FSA positions consisting of (5) Win10 PCs to be provided by the City of Beaumont, equipped with (5) FSA Standard Software, (5) individual call, tone signaling/paging, Aux I/0, multifiinction button kit, and event recall workstation software licenses and workstation hardware for the positions (media docks with power supplies, monitors, desk inics, footswitches, wireless keyboard & mouse, (2) speakers per position -- No Headsets). Backroom components include (5) MAX Centrals (2- for Z-node managers, 1-for CAD API, 1- for Text -to -Speech, 1- for MAX Portal Host), (2) VPN Reach device to connect 14 remote CommandlQs, (1) MSB radio gateway with interface license and cable to support 1 APX6500 radio, a redundant power system and rack mounts. For at the Fire Stations guote includes: (14) LED Display Boards with associated components, (14) Fire Station Audio Gateways with racy mounts and MRG to Tail Cables to connect to station PAs, (14) Larger Acromag units with associated components, (14) CommandIQ workstations equipped with FSA Software and Aux 1/0, tone signaling/paging, event recall, multifiinetion button kit, and individual call workstation licenses, mounting hardware, and (14) VPN reach devices to connect the CommandlQs back to dispatch. Option for network switches at stations not included in total price. Quote also includes remote configuration services, and (4) years of Extended Service PSP for a total of 5 years hardware and software support. Extended Service PSP must be purchased to maintain continuous factory technical support and software upgrades. 1910 W. Cardinal Drive Beaumont, TX 77705 www.BearCom.com Please be advised that BearCom is a certified partner of Zetron and has the technical competency, financial stability, and industry experience that enable us to sleet and exceed your needs. Our engineering, project management, and sales teams have collaborated to provide you with a solution that we think is the best fit for your application. This proposal is Buy Board contract 696-23 discounted. Note that as of 30 rune there will be a Zetron price increase, if purehase order is not received prior to this date this proposal will be invalid. Site walks were completed for the installation locations. Some additional requests for additional hardware and capabilities were discovered during the re -visits. Due to the constraints of the current timeline these can be addressed either at a later date or handled as a change order to the project. The Zetron MAX FSA can control a variety of building services. Included with this project is the opening and closing of bay doors and lights. This will be included in the project, being that capability already exists and can be tied into. Milestone billing will be outlined in a separate agreement. If after reviewing this proposal you should have any questions, please feel free to contact me at the phone number or e-mail address listed below. We welcome the opportunity to serve you. Sincerely, Account Executive BearCom 409.351.1950 Cell 409.842.1776 Office AIVY41 5 ors City of Beaumont Fire/Rescue �DVM9F Zetron MAX FSA Fire Station Alerting Equipment List and Installation a tG Qty Model Number Descriptlon Unit Price Extended Total Fire Statlon Touch Control Console Bundle 14 $ 3,187.80 $ 44,629.20 Includes Hardware: Fire Station Touch Control Console $ PTT handset, speaker, wall mount kit, Licenses $ Sold Separately Requires: 930-0439 MAX FSA Base Software $ License 930-0453 FSA Fire Station Apparatus and Status $ Aterting Feature Lic 930-0457 MAX FSA AUX 110 Gateway $ and Console Feature Set 14 LEA Firehouse Display - Color RGB 22" x4" $ 2,430.00 $ 34,020,00 141 MAX FSA LED 9rehouse Display Power Supply $ 45.00 $ 630.00 $ - 141 FSA Reader Board Serial Cable CAT5 to R3485 20 FT $ 45.00 $ 630.00 28 FSA Reader Board Rear -mount Metal Brackets $ 67.50 $ 1,890.00 14 MAX Fire S€anon Gateway $ 2,790.00 $ 39,060.00 14 MAX Radlo Gateway to Tall Cable 20€t $ 90.00 $ 1,260.00 $ 14 Acromag Ethernet Il0 Unit $ 2,182.50 $ 30,555.00 14 8 Port PoE Managed Switch $ 311.40 $ 4,359.60 14 Network Isolation Switch $ 225.00 $ 3,150.00 14 Power Supply for 802-2117 Acroma Ethernet Unit $ 45.00 $ 630.00 Media Dock XS $ 5 $ 3,577.50 $ 17,887.50 5 AC Power Cord North America $ 22.50 $ 112.50 51 Power Supply, Deskio 60W $ 67.50 $ 337.50 5 MAX Central $ 4,140.00 $ 20,700.00 5 MAX Central Portal Host $ 3,532.50 $ 17,662.50 2 1000BASE-T SFP Module $ 877.50 $ 1,755.00 $ 2 MAX Dis 24-Part Non- POE Managed Gigabit Switch $ 1,975.50 $ 3,951,00 10 Am plifled 5W Speaker V2 Assembly $ 697.50 $ 6,975.00 10 10 ft Shielded Cat5e Cable for Speakers $ 22.50 $ 225.00 1 Redundant 12VDC Power System - Up to 20 Devices $ 2,812.50 $ 2,812.50 1 Isolated 12VDC Power.Supply System non -redundant $ 1,462,50 $ 1,462.50 14 Fuse, 3 Am $ 22.50 $ 315.00 5 PC's with Touch Screen Monitors and wireless or wired $ keyboards and mice REQUIRED for dispatch positions $ - PC' s and relater hardware are NOT Inc€uded In this proposai $ at the re est of city of Beaumont IT $ $ - 14 FSA Flre Station Apparatus and Status Alerting Feature $ 1,687.50 $ 23,625.00 License $ 14 MAX FSA AUX 110 Gateway and Console Feature Set $ 1.687,50 $ 23,625.00 14 MAX FSA Base Software License $ 1,687.50 $ 23,625.00 MAX ❑Is atch MAX FSA Stacked Actions Feature License 5 $ 1,597,50 $ 7,987.50 1 MAX FSA CAD API with Premium Text Gateway Bundle $ 11,970.00 $ 11,970.00 5 MAX FSA Standard Software $ 4,747.50 $ 23,737.50 1 Z-Node Manager $ 3,487.50 $ 3,487.50 i MAX Portal Remote Radlo or Console License $ 225.00 $ 225.00 $ 5 Individual Call Software Feature Set $ 1,125,00 $ 5,625,00 5 Tone Signaling/Paging Feature Set $ 1,687.50 $ 8,437.50 $ - 5 Evant Re la $ 1,912.50 $ 9,562,50 5 MAX Dispatch Aux 110 Console Feature Set $ 1,687.50 $ 8,437.50 14 Aux 110 Port License - 48 Ports $ 990.00 $ 13,860.00 14 MAX FSA Connection License per Fire Station $ 90.00 $ 1,260.00 $ $ 16 REACH Remote VPN Connectivity $ 1,147.50 $ 18,360.00 5 Touchscreen Monitors for Dls atch $ $ $ $ PAYMENT AGREEMENT (LARGE PROJECTS) BearCom agrees to order the Product noted below in reliance on these terms. Customer Name: City of Beaumont BearCom Quote Number: 477162 Project Name: BFR Zetron MAX FSA BearCom Contact: Mike Wise Project Location: Beaumont, TX BearCom Branch: Beaumont 20136 PROJECT PRODUCTS AND SERVICES: Installation of Zetron MAX FSA ESTIMATED PRICE OF PRODUCT: $697,696.16 PAYMENT OPTIONS FOR PRODUCT: ❑ Prepaid in full x Milestone billing: 1. $527,696.16, representing the price of the equipment and shipping, due at the time the equipment is received by Customer; 2. For each of the 15 installation sites, $10,000 after each installation completion; 3. After the final installation and system acceptance, the remainder of the contract value, including any charges for change orders. The following terms are added: BearCom acknowledges Customer is a government entity subject to the Public Information Act, and as such, is required by law to comply with the all reasonable request for information. In the event that a request is made for information pertaining to BearCom within the Customer's possession, Customer will notify BearCom in writing. Pursuant to the Public Information Act, BearCom will bear the responsibility seeking to have the information withheld. This Payment Agreement is incorporated by reference into BearCom's standard terms and conditions s://bearco .co /tern o sale, and is the integrated agreement between the parties with respect to this Project. Agreed by Customer: L000LiM Will IIlarm; ( Will 1n 2092 1 LL) 77 Name: Title: Date: Kenneth Williams Signature: Email: terry.lafleur@beaumonttexas.gov