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HomeMy WebLinkAboutRES 23-100RESOLUTION NO, 23-100 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a contract with Capital Edge of Washington, D.C., in the amount of $68,400.00 for twelve (12) months, along with an amount for expenses not to exceed $4,000.00, to provide Federal Advocacy and advising consulting services. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL. of the City of Beaumont this the 18th day of April, 2023. Mayor Robin Mou on T January 24, 2023 Mr. Kenneth R. Williams City Manager P.O. Box 3827 Beaumont, TX 77704 Dear• Mr. Williams: Please consider this a formal request for a twelve-month renewal of our contract with the City for federal lobbying and Information services. Our current agreement expired on December 31, 2022, and we do not seek any changes, By way of background, our- firm has been providing federal advocacy services to the City of Beaumont since 1981. At the direction of the City Manager, some of the duties in which we are Involved include: • Acting as a liaison to the City's congressional delegation, • Alerting the city to opportunities and help secure federal funding for local projects, • Advocating for or against federal legislation that would have an impact on the City, • Seeking relief from federal regulations that may impact the City, and • Working with national local government organizations such as the National league of Cities and U.S. Conference of Mayors to ensure that Beaumont priorities are heard when they craft policies, As you know, the last two years have resulted in significant amounts of federal spending In areas such as pandemic relief, infrastructure, and tax policies related to energy production, to name a few. For local governments such as Beaumont, the great majority of these opportunities are through competitive grants, and we would like to continue working with the City to Identify the prospects that can make the best use of city staff time and leverage local efforts and resources. Specifically, we know that revitalization of downtown Beaumont is a priority for you and the Mayor and City Council, and we continue to seek funding and other resources to assist in that effort. While not directly a City project, we also know that the economic Impact of the deepening of the Sabine -Neches ship channel can be significant in Beaumont, and as one of the larger federal efforts in the region, we stand ready to assist with prioritizing that project with Army Corps of Engineers, EXHIBIT "A" It has always been a pleasure to serve the City of Beaumont in Washington, and I am grateful for the guidance of City staff and the Mayor and City Council that guides our work. I look forward to discussing your vision for the City's relationship with the federal government and meeting you in person soon. Please feel flee to contact me at your convenience at (202) 841-0287 or glglio@capitaledge.com with any questions you may have about our services. Sincerely, A��o Christopher F, Giglio President AGREEMENT BETWEEN THE CITY OF BEAUMONT,TEXAS AND CAPITAL EDGE ADVOCACY, INC. 1212 NEW YORK AVENUE, NW - SUITE 250 WASHINGTON, D,C. 20005-3953 Pursuant to this agmemernt, the City of Beaumont, Texas (hereinafter somethnes referred to as the "City") and. Capital Edge .Advocacy, Inc. (hereinafter sometimes tefetted to as "Consultant") agree to assurne the following obligations. I. oh gadoAs of Consultant A, Consultant will organize and operate a 'unit to act as a Washington office for the City and will be tine assigned member of its staff. Consultant will be responsible for obtaining and furniding requisite staff, office space, utilities, furnishings, and equipinent, common --use office supplies and services, and general adnuinisteative support according to the level of service specified in. Patagrapli ITT; B. Consultant will. conifer -with the City Manager: and such other City personnel as the City Manager nnay designate at the tit es and places mutually agreed to by tine City Manager on all organizational planning and piogiftm activities which have a beating on tine ability of the City to make the best use of federal aid ptogf axus; and will act as Washington Assistant to the City of Beaunnont, `I"exas; C. As Wasliington Assistant the Consultant -will. review federal executive proposals, legislation under consideration, proposed and adopted administrative rules and regulations and other Washington developments for the purpose of advising the City of those iterns wlicla may ha -re a bearing on City policy or programs; D. More specifically, as Washington Assistant the Consultant will advise and consult on bebalf of the City with the White House and any other Federal agencies, departments and commissions as nnay be necessary to the perfoi:matnce off ill Washington smvice to the City Manager and the City. Additionally, the Consultant -will act as liaison with the U.S. Conference of Mayors and rite National League of Cities, and will furnish legislative and adnunnisttaave analyses ofissues as requested; i R. As Washington Assistant die Consultant wall secure and faviish such detailed hiformation as may be available on federal programs in which the City indicates an interest; F. As Wasliiagton Assistant the ConsLAtant will review and comment on ptoposals of the City which are being prepared fox subtxnission to federal agencies when requested to do so by the City Manager ox his designees; G. As Washington Assistant the Consultant will tnaintain liaison Nvith the City's Congressional delegation and will assist die delegation in an), matter wl- cli the City detennities to be in :its best interest in the same manner as any other member of die City's administrative staff night render assistance; H. As Washington Assistant the Consultant will counsel wide the City ,tegacdiog appearances by City personnel before Congressional cot uiiittees and adtniiiistrative agencies and will attange fot appointments and accommodation for City petsonn.el as necessary; Z, As Washington Assistant the Consultant will contact federal agencies on the City's behalf when City applications are under consideration by such. agencies and counsel the City to tape whatever steps appear to be required to obtain the most favorable consideration of such applications; �. .As Washington Assistant the Consultant will advise and consult with ot: otlimvise make assistance available to such reptesezitatives of the private sector who are engaged in econon is development activities as determined by die City Manager to be in the best interests of the City, K. £ti fulfilling her responsibilities under this Agreement, the Washington Assistant will act in the name of the City of Beaumont, Texas under die supervision of the City Manager. Any change in die person of the Washington Assistant from the person teptesenting the City as of the effective date of dus ageement: must be approved by the City Manager, 11 ObYgado-as of the City of.Beaimiont, Texas A. To advise the Consultant of the name or names of persons other than the City Manager authorized to request service and ffie person or persons to be kept. advised by the Was1iington Assistant; 2 B, To supply the Consultant with a suns€nary of all federal programs in 'which the City is pat icipatitig and advise the Consultant of any new applications filed, together with. pettinent details as to the substance of such applications; C. To supply die Consultant with copies of budgets, planning documents, and regular reports of the City Manager and departments, Council agenda and proceedings, newspapets and othet matctials -which will assist the Consultant in beeping cuttent on City policies and progta€ns; D. To teimburse the Consultant for expenses incurred on behalf of the City putsuant to the duties of Paragraph Z as appi:oved by the City Manager subject. to the provisions of Paragraph N; III: :[he City, of Beaumont, Texas and the Consultant concur- that the foRowing• exclusions sh.-W apply to this Ag ecxxxex�t: A. The Gottsttltrast: 1. Will not tepiesent coni€nercial or industeial establishments of the City in pursuit of federal business except in accordance with the provisions of Paragraph 1, Subparagraph J, above; 2. Will not, by virtue of this Agreement, teptesent other local govermnent agencies in Beautnont, 'Texas except those which are i istrumentalidcs or agencies of the City of Bea'Lanont, Texas; Will not petfottai any legal, engineering, accounting or other sil-,Aar professional sefivice; 4. Will not directly or indirectly participate in of intervene m any political campaign on behalf of or in opposition to any candidate far public office in or teptesenting the City. IV, Compensatiotl The cost of service will be $68,400,00 for twelve months, payable in advance, in equal monthly installments of $5,700,00 corwiiencuig on the fast day of januaty 2023. In addition, a € iaximum of $4,000,00 for reimbursable expenses inctirted pursuant to Paragraph fl, Subpatagtaph D. 3 V. Tetx. in'Idan Either party may terminate this Agreement at any time by giviung the other at least sixty (60) days' notice in writiAig of such. tern-imation. IN WITNESS WHEREOF; ATTEST DATE Clidstopher F. Giglio, Capital Edge: Advocacy, Inc, Kennedi R. Williaz-.ls, City 1\Janager 4 AGREEMENT BETWEEN THE CITY OF BEAUMONT, TEXAS AND CAPITAL EDGE ADVOCACY, INC. 1212 NEW YORK AVENUE, NW - SUITE 250 WASHINGTON, D.C. 20005-3953 Pursuant to this agreement, the City of Beaumont, Texas (hereinafter sometimes referred to as the "City") and Capital Edge Advocacy, Inc. (hereinafter sometimes referred to as "Consultant") agree to assume the following obligations. L Obligations of Consultant A. Consultant will organize and operate a unit to act as a Washington office for the City and will be the assigned member of its staff. Consultant will be responsible for obtaining and furnishing requisite staff, office space, utilities, furnishings, and equipment, common -use office supplies and services, and general administrative support according to the level of service specified in Paragraph IV; B. Consultant will confer with the City Manager and such other City personnel as the City Manager may designate at the times and places mutually agreed to by the City Manager on all organizational planning and program activities which have a bearing on the ability of the City to make the best use of federal aid programs; and will act as Washington Assistant to the City of Beaumont, Texas; C. As Washington Assistant the Consultant will review federal executive proposals, legislation under consideration, proposed and adopted administrative rules and regulations and other Washington developments for the purpose of advising the City of those items which may have a bearing on City policy or programs; D. More specifically, as Washington Assistant the Consultant will advise and consult on behalf of the City with the White House and any other Federal agencies, departments and commissions as may be necessary to the performance of full Washington service to the City Manager and the City. Additionally, the Consultant will act as liaison with the U.S. Conference of Mayors and the National League of Cities, and will furnish legislative and administrative analyses of issues as requested; 1 E. As Washington Assistant the Consultant will secure and furnish such detailed information as may be available on federal programs in which the City indicates an interest; F. As Washington Assistant the Consultant will review and comment on proposals of the City which are being prepared for submission to federal agencies when requested to do so by the City Manager or his designees; G. As Washington Assistant the Consultant will maintain liaison with the City's Congressional delegation and will assist the delegation in any matter which the City determines to be in its best interest in the same manner as any other member of the City's administrative staff might render assistance; H. As Washington Assistant the Consultant will counsel with the City regarding appearances by City personnel before Congressional committees and administrative agencies and will arrange for appointments and accommodations for City personnel as necessary; I. As Washington Assistant the Consultant will contact federal agencies on the City's behalf when City applications are under consideration by such agencies and counsel the City to take whatever steps appear to be required to obtain the most favorable consideration of such applications; J. As Washington Assistant the Consultant will advise and consult with or otherwise make assistance available to such representatives of the private sector who are engaged in economic development activities as determined by the City Manager to be in the best interests of the City; K. In fulfilling her responsibilities under this Agreement, the Washington Assistant will act in the name of the City of Beaumont, Texas under the supervision of the City Manager. Any change in the person of the Washington Assistant from the person representing the City as of the effective date of this agreement must be approved by the City Manager. H Obligations of the City ofBeautnont, Texas A. To advise the Consultant of the name or names of persons other than the City Manager authorized to request service and the person or persons to be kept advised by the Washington Assistant; 2 B. To supply the Consultant with a summary of all federal programs in which the City is participating and advise the Consultant of any new applications filed, together with pertinent details as to the substance of such applications; C. To supply the Consultant with copies of budgets, planning documents, and regular reports of the City Manager and departments, Council agenda and proceedings, newspapers and other materials which will assist the Consultant in keeping current on City policies and programs; D. To reimburse the Consultant for expenses incurred on behalf of the City pursuant to the duties of Paragraph I as approved by the City Manager subject to the provisions of Paragraph IV; III. The City ofBeaumont, Texas and the Consultant concur that the following exclusions shall apply to this Agreement: A. The Consultant.• 1. Will not represent commercial or industrial establishments of the City in pursuit of federal business except in accordance with the provisions of Paragraph I, Subparagraph J, above; 2. Will not, by virtue of this Agreement, represent other local government agencies in Beaumont, Texas except those which are instrumentalities or agencies of the City of Beaumont, Texas; 3. Will not perform any legal, engineering, accounting or other similar professional service; 4. Will not directly or indirectly participate in or intervene in any political campaign on behalf of or in opposition to any candidate for public office in or representing the City. IV: Compensation The cost of service will be $68,400.00 for twelve months, payable in advance, in equal monthly installments of $5,700.00 commencing on the first day of January 2023. In addition, a maximum of $4,000.00 for reimbursable expenses incurred pursuant to Paragraph II, Subparagraph D. 3 V. Termination Either party may terminate this Agreement at any time by giving the other at least sixty (60) days' notice in writing of such termination. IN WITNESS WHEREOF: ATTEST of k wt I - I az-1 Christopher . Giglio, Capital Edge Advocacy, Inc. Kenneth R. Williams, City Manager DATE 11 Z-�6 ( Z,6 Z�� 4- Iq, ;�� 4 Capita I Edge January 24, 2023 Mr. Kenneth R. Williams City Manager P.O. Box 3827 Beaumont, TX 77704 Dear Mr. Williams: Please consider this a formal request for a twelve-month renewal of our contract with the City for federal lobbying and information services. Our current agreement expired on December 31, 2022, and we do not seek any changes. By way of background, our firm has been providing federal advocacy services to the City of Beaumont since 1981. At the direction of the City Manager, some of the duties in which we are involved include: • Acting as a liaison to the City's congressional delegation, • Alerting the city to opportunities and help secure federal funding for local projects, • Advocating for or against federal legislation that would have an impact on the City, • Seeking relief from federal regulations that may impact the City, and • Working with national local government organizations such as the National League of Cities and U.S. Conference of Mayors to ensure that Beaumont priorities are heard when they craft policies. As you know, the last two years have resulted in significant amounts of federal spending in areas such as pandemic relief, infrastructure, and tax policies related to energy production, to name a few. For local governments such as Beaumont, the great majority of these opportunities are through competitive grants, and we would like to continue working with the City to identify the prospects that can make the best use of city staff time and leverage local efforts and resources. Specifically, we know that revitalization of downtown Beaumont is a priority for you and the Mayor and City Council, and we continue to seek funding and other resources to assist in that effort. While not directly a City project, we also know that the economic impact of the deepening of the Sabine -Neches ship channel can be significant in Beaumont, and as one of the larger federal efforts in the region, we stand ready to assist with prioritizing that project with Army Corps of Engineers. It has always been a pleasure to serve the City of Beaumont in Washington, and I am grateful for the guidance of City staff and the Mayor and City Council that guides our work. I look forward to discussing your vision for the City's relationship with the federal government and meeting you in person soon. Please feel free to contact me at your convenience at (202) 841-0287 or giglio@capitaledge.com with any questions you may have about our services. Sincerely, Christopher F. Giglio President