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Home My WebLink AboutRES 23-086RESOLUTION NO. 23-086 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Interlocal Agreement with Texas A&M Transportation Institute. The Agreement is substantially in the form attached hereto as Exhibit "A," and made a part hereof for all purposes; and, THAT the City Manager be and he is hereby authorized to submit a grant application, and execute a contract with the Federal Transit Administration to receive funds for the Zip. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of March, 2023. - Mayor Robin Mouton - UocuSip Envololao 10Ot1 i49(S61•C12D2-4 E 3.91377.•17�130Eob0T.AE INTERLOCA.L COOPERATION CONTIUCT THE STATE Ol' TEXAS *": THE COUNTY OF BRAZOS " TI-118 CONTRACT is entered into by and betweela a local govcrn111C11t and the Statc agcttcy as shown below Colltractillg Parties, pursuant to tile, altthority granted and in compliance with tiro provisions of "Tile Interlocal Cooperation Act, TEX. GOVT, CODE ANN," § 791,001, et. Sets. Z. CONTRACTING PARTIES: Performing Party: 1^axas AdcM Tl a is �nl tatioli Institute `fTJ The Texas A�NI U1liversit S stet�x � VID #€ 37277277275000 Receiving Party: City of Beaumont - If, STATEME, NT Or 8RR.VICE8 TO DE PE'Urt0RMI;D: City of Deamnont20231+TA Low. -No Grant Support See Schedule A All electronic information transmitted to or housed by the Performiog Party is the responsibility of (lie Performing Party atld will be protected in accotdatice with "Texas Administrative Code (TAC) 202 as Well as any other applicable suite or federal mandate lnlless additional protection is requested ill writing by the sponsor. 111. BASIS FOR CALCULATING COSTS: Cost Reimbursable See Schedulc B IV. CONTRACT AMOUNT: The total aulomit of this contract shall not oxeeed; $7,500,00 sevclll thousawi five lumdred. The maxitnum amount payable under this contract is colltit►gent upon availability of funds, V, PAYMENT FOR SRR'V1`CL>5: Receiving Patty shall pay for MOWS received from appropriation itoms or accolmts of the Receiving Patty from which like expe3lditures would tlormally be paid, based upon vouchers drawls by tile, Re,ceivh)g Party payable to Perforinhig Party. Payments for services performed shall be billed months Payments received by the Perfornihig Party shall be credited to its ourrcnt appropriation itoms(s) or aocolant(s) from which the, expenditures of that character were originally made. Vt. DISPUTES, The dispute. resolution process provided in Chapter 2260, Texas Government Code, and the related rulm adopted by the Texas Attorney Clencral pursuant to Chapter 2260, shall bo used by tile Performing Party and the Receiving Party to attempt to resolve any claim for breach of contract glade by the Iteeeivitlg Party that cannot be resolved in the ordinary coarse ofbltsitloss. The. Receiving Party shrill submit Pago I of 5 EXHIBIT "A" . Uaouslon Crivolope ID, UflG41(iiil-D2p2-hti> 3 S7t372 44113(s�o502At. written notice of a claim of breach of contract under this Chapter to the Matlager, Risk and Compliance of tile Perforilling Party, who shall examine Receiving Party's Claim and ally counterclaim mid acgotlata with Receiving Party in an effort to resolve the claim. VII. PUBLIC INFORMATION ACT: '1'lle Receiving Party acknowledges that the Performing Party is Obligated to strictly comply with tile, Publie Information Act, Cliapter 552,'I'exas Governlllent Cct(le, in i°espoitcling to any request for public itaformfttion pertaining to this Agreeirtent, as Well as any otller disclosure of information required by applicable Texas law. To request information, please entail b-carranza rr tti.talnu.edu or call 979-317--2730. 'V ll. TERM OF CONTRACT' Payllleilt undol: this contract beyond tile, cild of the current fiscal bicimittm is subject to availability of appropriated funds. If funds are itot appropriated, this contract sliall be terminated immediately with na liability to Receiving Party. This contract begins wheat fully executed by both patties attd tumivate's oil 8131l2423. IX. ADMINISTRATIVE CONTACTS: For Perfolirting Party;. I'1•1cing Proposal or Pro -award: Timothy Hein Research Services Administrator Texas A&M Transportatlon Institute 3135 TAMU College Station, Texas 7784:3-3135 Tel. 979-317-2046 Entail: Nvoin (ttl.tatmi-c itl For Receiving Party; Administrative Contact! Claudia San Miguel Geiteral Manager Transit Management of I3eauniont 550 Milani Street Beaumont, Texas 77701 Tel, 409-835-7895 Email: Clalulia.sanllliguel r�i�eautttonttrattsit.e0it1 X. TEi cHNICAL CONTACTS: Tot• Performilig Party., John Overman Research Scientist Texas A&11 Tranvorlation Znstitnte 701 N, Post Oak Road, Suite 430 Houston, Texas 77024.3827 Tel. 817-462-0516 Email: j-avernlall tti.tanlu.edu Administrative Contact after Execution: Steplieil Storey Project Administrator 11 Texas A&M Ullivorshy Spollsored Researall Services 400 Plavvey Mitchell Parkway S. Suite, 300 College Station, Texas 77845 Tel. 979-845-9852 Email: sml-storcy cr tatnu.edkl Mvozce Submission Contact: Willa White Finance & 1JR Director Transit Management of Beall nont 501 Milani Street Beaumont, Texas 77701 Tcl• 409-835-7895 Email: Wi1la.�VlliteaEeaurllollttrnusit.aoiti For Receiving Party: Claudia Sall Miguel Gclterat Manager Transit Management oflieauntont 550 Milani Street Beaumont, Texas 77701 Tol, 409-835•.7895 Eitlail: Claudia.sattrlliguel a bertulnoltttransit.colll Page 2 of 5 DOG01311 Envolope la: Qfl id�ti51 p21�2•gUL3•�Jt3'1?.-O�J 43a�U5o211t XI, EQUAL EMPLOYMENT OPPORTUNITY,, The Texas A&M University Syste'll serves all persons regardless of mace, color, sex, religion, national origin, age, disability, genetic information or veteran status. 'file Performing Party agrees to comply with Executive O1'det' 11246, entitled "Equal Employment Opportunity," {EEO) as amended by Executive Order 11375 and as supplemented by Departtllent of Labor regulations (41 CFRPart Go),' XIL THE A.GIRE, DING PARTIES certify that: 1, `file services specified above are necessary and essential for activities that are properly with!Ii file statutory functions and progratns of the affected agealcics of State (iovernment, 2. The proposed arrangelllents serve the interest of efficient and ecorlonliaai admillistration of the State Governincllt 3. The services or resources agreed lij)cm are not required by Article X'VS, Section 21 of file Constitution of Texas to be supplied un(ler contract given to tile. lowest responsible bidder. RECEIVING PAI;VrY further certifies that it jigs the authority to request for the, above, services by authority granted it) TEX. GOVT, CODE AR V—§19l . PERFORMING PARTY further certifies that it has the authority to perforill the services agreed upon above by authority granted in Chapter 85, Texas Education Code, Tile undersigned parties hind the►llselves to tine faithful perforixxanee of this contract. PE, IW1 0RMING PARTY Texas A&M Ti'ailstlortat on Iustitu Iloouslp ad by; Jot das948uASA�n..-. Authorized Sigliature Gregory D. Willfreo M,enoy Director Title 3/14/2,023 Data IZE,CEIVING PARTY Authorized Signature Title, Date Page 3 of 5 ! I , 6oau5ign Envelope ID: 0964iii6i-D2D?,48F3-41172-001301~0602Ar-- SCOPE OF SER'VI;CES X. SCflt1E ,SCHEDCILE A. The City of Bcauniotit seeks to seoure the scrvices of the Texas A&M Transportation lnstit(lto (171) to conduct rescarch and provide leclmical assistance to sl,131)oyt grallt application submission, Xl, SLiRyICFPxIno Colllract will be for six. (6) months from date of awar(L m. Sco)? i3 nr su viecs l t1sTFn/CONSUI;fA 1 S RL;8l ONSIBILTfIt:s Tho following aro typical scl•vices Alldfor items that successful Consultant awarded the P.O, will be re(ltlired to provide to City of Beaumont. A. gmi Pi'oIaasal Develoi3113�— Provide 9e11eyal grRI3t l3t'ol30sal WP!tit)g se'"10es associated with tho completion of grant applications on the bellalfoftile City of Beaumont, Including, the preparation of funding abstl'acts, alld support ill the l3raductioll and sublllittAi of aI)PROHtion(s) to funding sources. B. Pro are 1pplicatlatls with assistance ftoarl>rrrlment staff itlolticlhl ,Assist with the demlopment of crld At tilrlclilles for grant al3plicaU011. Write Welililcal aspects orpert.illolit programlgraltt Assist with program budget developnlellt Coorditrate input from stakeholders Meet critical application deadlines / Work within tight deadlines o Conduct Applicable rescatch, technical support and provide recommendations to Ci€y of Beaumont, 0 Provide periodic updates anti status for on -going grant assistance. C, Ott -call Grant Researoll ^ hi addition to the areas dohlled above, other areas may also be identified throughout tho daratiatl of the contract. Tho scope of work may also iticludo researching other grant opportunities identified by tllc City of Beaumont, Page 4 of 5 6ocuSign 1 nvalope Ill: 0flG490t11-tazU?.-A8I33 flb7?. 0913fsE0G02AC SCHEDULE B BUD Cry" ][}hTAJL OR PA.itSV1(ENT SCHEDULE City of Beaumont 2023 FTA Low -No Grant Support SRS No.- 2308926 City of Itnattnlalit Indirect Ilate: 5.115% Poriad of Perfarinance: 3/1/2028 to 0/31/2023 F'stimzted ItennIzation Total EStufgat Costs DI UCT COSTS salaries unri Wages (by Category) r Professlonal (Combhtaall Professionals) $ 3,467 Clerical (non -routine, project speclflc)2 $ 371 Total Salaries and Wages $ 3,638 Fringe tlanafilsa 1a,9%ofSalaries end Waf;es (Non -Students) $ 725 Health insurance @ $963/nionfil $ 932 excludes students Total Fringa Baliefits $ 1,057 Expendable Goods & Supplies Total Exftenditlfle [goods &Su ti tNes Ciparnting & Other Upenses Included In Mildified Total Direct Costs EXCIti ud frorij MOdifled'r0t1 OlrectCosts Computer Operollons 5 $ 84 computer use and network support Total O turating &Other Ulsunses I$ f34 subwntratts (list each subcauiractorseparale[y,witttabrief description oftile wark) $ Total St llonotracts 1 [TOTAL, DIRECT COSTS 1 4,979 INDIRECT COSTS 51.5% of Mudifled Total Direct Costs 9 MTDC * $4,895 $ 2,521 TOTAL IN DIRECT COSTS CHARGED TO PROJECT $ 21521 TOTAI,11ItOJECTCOST _ —1 $ 7,500 salaries arc esilmatod to include any expected pay Increases during the contract Period, Exceptfor she Program Manager anti .t 01herUpefts,salmyraws are esth-naledba so don a pool of a vall able personnel. Rol IImbasedonactualcostsper employee In accordancowlth lira Per (annfnaAgency's irayroll poilcyandsolaryrato, 2 CiericalStaffaredlrectlycharsedosthosupportregohedisslgnliicantlynreatMtltantheroutine Iavelofserv€cesprovide dby acadondc departments, 3 rrinnebanef3tratesireestimatesonly.€ielmbursementtvillbebasedoilactualcostperempioyee. 4 Up. Per fai nil ngftencirshall bill the RecelvtogAgoncy fort favat expons: us not to exceed tile I] miks rehnbufs able understate [D%v. Travel MWEIS calculated at75%Uri the Orstund lastdays of lravai.TAps shown are estimates only. 5 Includes computar equlpmentusagerea andnetvrwksupportservices, P n r OMD Uniform Guidance 2 CFA200alid tile federalnegoiluted WAgreontent,capltal equlpmempurOmsas,rental cotis, 6 computer operations, technicolsupport services, v€deooporations,part€onofsubcontracts>$25,000,and participant support .costs are excluded front Modif€edTotal Wrack Costs. page 5 of 5 Docu Sign Envelope ID: 09541651-D D2-48E-98T2-09108E0 02AE INTERLoCAL COOPERATION CONTRACT THE STATE of TEXAS THE COUNTY of BRAZOS ` THIS CONTRACT is entered into by and between a local government and the State agency as shown below Contracting Parties, pursuant to the authority granted and in compliance with the provisions of "The Interlocal Cooperation Act, TBX. GOVT. CODE ANN." § 7 9 1.0 0 1, et. Seq. x. CONTRACTING PARTIES Performing Party: Texas A&M Transportation Institute I I The Texas A&M Universxt stem -.VI-.VID # 37277277275000 Receiving Patty: City of Beaumont x II. STATEMENT OF SERVICES TO BE PERFORMED: City of Beaumont 2023 FTA Low -No Grant Support See Schedule All elco onic information transmitted to or housed by the Performing Party is the responsibility of the Performing Party and will be protected in accordance with Texas Administrative Code T C 202 a well as any other applicable state or federal mandate unless additional protection is requested in writing by the sponsor. 111, BASIS FOR CALCULATING COSTS: Cost Reimbursable See Schedule B IV, CONTRACT AMOUNT: The total amount of this contract shall not exceed: ,500.00 seven thousand five hundred. The maximum amount payable under this contract is contingent upon availability of funds, V. PAYMIENT FOR SERVICES: Receiving Party shall pay for services received from appropriation sterns or accounts of the Receiving Party from which life expenditures would normally be paid, based upon vouchers drawn by the Receiving Party payable to Perforating Party. Payments for services performed shall be billed monthly. Payments received by the Performing Party shall be credited to its current appropriation items s or account(s) from which the expenditures of that character were originally made. VI, DISPUTES: The dispute resolution process provided in Chapter 2260, Texas Government Code, and the related ruffles adopted by the Texas Attorney General pursuant to Chapter 2260, shall be used by the Performing Party and the Receiving Party to attempt to resolve any claim for breach of contract made by the Receiving Party that cannot be resolved in the ordinary course of business. The Receiving Party shall submit Page 1 of Docu i n Envelope 10: 0954165i-D2D2-48E3-9872-019138EO502AE written notice of a claim of breach of contract under this Chapter to the Manager, Risk 1 nd Compliance of the Performing Party, who shall examine Deceiving Part 's claim and any counterclaim and negotiate with Deceiving Party in an effort to resolve the claim. v11. PUBLIC INFORMATION ACT: The Deceiving Party acknowledges vledges that the Performing Party is obligated to strictly comply with the Public Information Act, Chapter 552, Texas Government Code, in responding to any request for public information pertaining to this Agreement, as well as any other disclosure of information required by applicable Texas law. To request information, please email b-carranza@tti.tamu.edu or call 979-31 --2 3 . V111, TERM OF CONTRACT. Payment under this contract beyond the end of the current fiscal l biennium nniu is subject to availability of appropriated funds. If funds are not appropriated, this contract shall be terminated immediately with no liability to Deceiving Party. This contract begins when fully executed by bath patties and terminates on 31223. Ix. AD INISTI ATI� CONTACTS: For Perf rmi Party: Pricing Proposal or Pre -award: Timothy Hein Research Services Administrator Texas A &M Transportation Institute 3135 TACT College Station, Texas 7743 -313 5 Tel. 979-317-246 Email: t-hein@tti.tamu.edu For Receiving Party: Administrative Contact: Claudia San Miguel General Manager Transit Management ent of Beaumont 550 Milan Street Beaumont, Texas 77701 Tel. 4 9- 35-7 Email; Claudia.saruniguel@beaumonttransit.com X TECHNICAL CONTACTS: r`or Performing Party: John Overman Research Scientist Texas .A.&M Transportation Institute 701 N. Post Oak Road, Suite 430 Houston, Texas 77024-327 Tel. 17-42-516 Email: j -overman@tti.t .u.edu Administrative Contact afterExecution: Stephen Storey Project Administrator II Texas A IM University Sponsored Research Services 40Harvey Mitchell Parkway S. Suite 300 College Station, Texas 7745 Tel. 979-45-952 Email; sm-storey@tamu.edu Invoice Submission Contact; Willa White Finance & HR Director Transit Management of Beaumont 01 Milarn Street Beaumont, Texas 77701 Tel. 40-35-795 Email; Willa.White@Beaumontcransit.com S For Deceiving Party: Claudia Sari Miguel General Manager Transit Management of Beaumont 550 Milam Street Beaumont, Texas 77701 Tel. 409--3-795 Email: Claudia.sanrniguel@heauonttransit.corn Page 2 of Docu Ign Envelope ID: 09541651-D2D2-48E3-9872-09138EO502AE Xi. EQUAL E PL YMENT OPPORTUNITY: The Texas A&M University System serves all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information or veteran status. The Performing party agrees to comply with Executive Order 11246, entitled "Equal EmploymentOpportunity," (EEO) as amended by Executive Order 113 7 5 and as supplemented by Department of Labor regulations 41 CFR part 6 0). XIL THE AGREEING PARTIES certify that: 1. The services specified above are necessary and essential for activities that are properly within the statutory functions and rograa the affected agencies of State Government. 2. The proposed arrangements serve the interest ofefficient and economical ministration ofthe State Government. 3. The services or resources agreed upon are not required by Article XV1, Section 21 of the Constitution of Texas to be supplied under contract given to the lowest responsible bidder. R , C IVING PARTY further certifies that it has the authority to request for the above services by authority granted in TEX. GOUT. CODE ANN." § 791. PERFORMING G PARTY further certifies that it has the authority to perform the services agreed upon above by authority granted in Chapter 85, Texas Education Code. The undersigned parties bind themselves to the faithful performance of this contract. PERT RMIl G PARTY Texas &� I_Trans it tion Institute Docuftned by: Jot 2aunt" Authorized Signature Gregory D. Winfree Agency Director _ - Title /14/03 Date REC IVING PARTY I -r� W5-W epma I i I Authorized Signature Tide 3��7,2-23 Date Wage 3 of DuouIgn Envelope ID: 09411-D2D2-48E-9872-0918E002AE SCOPE OF SERVICES I. SP SCHEDULE The City of Beaumont seeks to secure the services of the Texas A&M Transportation Institute TTI to conduct research and provide technical assistance to support grant application submission. 11. Srmvicul PERIOD Contract will be for six 6 months from date of award. 111, SCOPE OF SERVjCFs REOUESTED/CONSULTANTs R P NSIBILYTIE The following are typical services and/or items that successful Consultant awarded the P.O. will be required to provide to City of Beaumont. A. Grant Proposal Development — Provide general grant proposal writing services associated with the completion of grant applications on the behalf ofthe City of Beaumont, including the preparation of funding abstracts, and support in the production and submittal of application(s) to funding sources. B. Prcp re utant applications with assistance from Department staff incl.u� rng� • Assist with the development of critical timelines for grant application • Write technical aspects of pertinent program grant • Assist with program budget development • Coordinate input from stakeholders • fleet critical application deadlines Work within tight deadlines Conduct applicable research, technical support and provide recommendations to City of Beaumont. • Provide periodic updates and status for on -going grant assistance. C.On-call Grant research — In addition to the areas defined above, other areas may also be identified throughout the duration of the contract. The scope of work may also include researching other grant opportunities identified b ► the City of Beaumont. Page 4 of Do u ign Envelope ID: 09541651-D2D2-48E3-9872-09138EO502AE SCHEDULE BUDGE` DETAIL OR PAYMENT SC DULE City of Beaumont 2023 FTA Low -No Grant Support SRS No.: 2308326 City of Beaumont Indirect Rate: 51.5 Period of Performance: 3 1 2023 to B 1 2023 Estimated Itemization Total Bud et Costs DIRECT COSTS Salaries and Wages (bar category) Professional (Combine all Professlonals) $ 3,467 Clerical (non -routine, projectspecific) 2 $ 371 Total Salaries and Wages 3 Fringe Benefits 3 1 .9%ofSaIaries aand Wages (flan -Students) 725 Health Insurance @ $9 3 month $ 332 excludes students Total Fringe Benefits $ 10057 Expendable Goods & Supplies Total Expendable Goods & Supplies $ - Operating & Other Expenses • Included in Modified Total Direct Costs Excluded from Modified Total Direct Costs Computer operations 5 $ 84 computer use and network support Total Operating & Other Expenses $ 84 Subcontracts (list each subcontractor separately, w!th a brief des cription of the work) Total Subcontracts $ TOTAL. DIRECT COSTS 4,979 INDIRECT COSTS 51.5 of Modl fled Tota I Direct Casts 6 IVITDC * = $4,895 ,5 1 TOTAL INDIRECT COSTS CHARGED TO PROJECT $ 2,5 1 TOTAL. PROJECT COST 1 $ 7,500 �5alarles are estimated to include any expected pay Increases duringthe contract period. Except for the Program Manager and 1 Other Experts, salary rates are estimated based on a pool of available personnel, Reimbursement will be based on actual costs per a employee In accordance Frith the Performing Agency's payroll policy and sa la ryrate. lerlcaI 5taffare directly charged as the support required Is significantly gre ater than the +rout]ne level ofservices provided by F academic departments. i 3 ; Fringe benefit rates are estimates only. Reimbursement wilI be based on actual cast per ernployee. +The PerformingAgencyshalI bill the Rece iving Age ncy for trave I expenses not to exceed the limits reimbursable under state Iaur. Travel M&IFIs calculated at 75% on the firstand lastdays of travel, Trips shown are estimates only. 5 Includes computer equipment usage fee and network supportservices. Per OMB Unl form Guidance 2 0FR 200 a nd the federal negotiated Fgreement, capital equipment purchases, rental costs, 6 computer operations, technica I support services, video operations, portion of subcontracts 5,000, and participant support costs are excluded from Modifiied Total 01rect Costs. Page 5 of