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HomeMy WebLinkAbout04/05/2022 PACKET BEAUMONT TEXAS MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY,APRIL 5,2022 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Proclamations, Presentations and Recognitions * Public Comment: Persons may speak on the Consent Agenda and Items 1-4 * Consent Agenda CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the March 29, 2022 City Council Meeting Minutes B. Approve a resolution rejecting all bids received for miscellaneous filters used by Fleet C. Approve a contract to provide preventive maintenance for City vehicles D. Authorize the settlement of the claim of Delisa Robertson REGULAR AGENDA 1. Consider approving a contract with Gulf Coast Electric Company, Inc. to repair twelve light poles at the Athletic Complex located at 950 Langham 2. Consider approving a contract for the third floor renovation of the Municipal Court Building located at 700 Orleans 3. Consider authorizing the rehabilitation of a Belt Filter Press at the Wastewater Treatment Plant 4. Consider approving a contract for the demolition of the two structures located at 555 Main Street DISCUSSION ITEM Review and discuss homeless encampments in the City of Beaumont COMMENTS Public Comment(Persons are limited to 3 minutes) * Councilmembers/City Manager/City Attorney comment on various matters Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. A BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, TRMC, City Clerk MEETING DATE: April 5, 2022 REQUESTED ACTION: Council consider approval of the March 29, 2022 City Council Meeting Minutes. B EAU MO N T TEXAS MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert"A.J."Turner Jr.,At-Large ROBIN MOUTON, MAYOR Randy Feldschau,At-Large Taylor Neild,Ward I CITY COUNCIL MEETING Michael Getz,Ward II Audwin Samuel, Mayor Pro Tem March 29,2022 Chris Durio,Ward IV Tina Broussard, City Clerk Kyle Hayes, City Manager Sharae Reed, City Attorney The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on March 29, 2022, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING • Invocation Pledge of Allegiance Roll Call • Proclamations, Presentation and Recognition * Public Comment: Persons may speak on the Consent Agenda and Agenda items 2 & 3 Mayor Mouton called the council meeting to order at 1:30 p.m. Reverend Amy Walker with Wesley Foundation Campus Ministry at Lamar University gave the invocation. Mayor Mouton led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Mouton, Mayor Pro Tern Samuel, Councilmembers Durio, Getz, Turner, Feldschau (arrived at 1:34 p.m.) and Neild. Absent: Kyle Hayes, City Manager. Also, present were Chris Boone, Planning and Zoning Director; Sharae Reed, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions Presentation — Audit Committee Presentation — Patrick Simmons, CPA a partner with Whitley Penn, CPA., of Houston Texas "Seventy-Fourth Neches River Festival Week"—March 29-April 10,2022—Proclamation read by Mayor Mouton; accepted by Mitch Toups — President LXXIV, Ashley Tortorice Messina, Social Chairman LXXIV and Molly Moore, Executive Director Mayor Mouton read the announcement regarding Executive Session being held at the conclusion of Public and Councilmember Comments. Public Comment: Persons may speak on the Consent Agenda and Agenda Items 2 & 3 None Minutes—March 29,2022 CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the March 22, 2022, City Council Meeting Minutes B. Approve a resolution changing authorized signatories for any institution the City Council has already designated or may designate as a depository for the City of Beaumont for banking and granting authority to initiate and approve electronic funds (wires)orACH transfers of any City funds on deposit at Wells Fargo and Allegiance Bank - Resolution 22-093 C. Approve a resolution requesting a change in investment authority for the City of Beaumont- Resolution 22-094 D. Approve a resolution changing authorized representatives for Texas Range Investment Program - Resolution 22-095 E. Approve a resolution changing authorized representatives for Texas Local Government Investment Pool (TexPool), a public funds investment pool-Resolution 22-096 Councilmember Getz moved to approve the Consent Agenda. Mayor Pro Tem Samuel seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED AGENDA 1. Consider a request for a Specific Use Permit to allow a middle school and high school in the GC-MD (General Commercial — Multiple-Family Dwelling) District located at 6490 Phelan Boulevard. Harmony Public Schools is requesting a Specific Use Permit to allow a middle school and high school at 6490 Phelan Boulevard. Plans are to build a 100,000 square foot building to house a new secondary school with 750 students and 100 staff members. The campus is expected to function similar to a traditional public school in terms of hours of operation. A left turn bay (median cut) will need to be provided by the developer for east bound traffic on Phelan Blvd. to access the main entrance to the school. Drainage calculations and a traffic impact analysis will need to be provided along with the permit application demonstrating that the proposed development will have no negative impacts on the surrounding area. The submitted site plan appears to include drainage detention in Drainage District#6's easement. Detention will not be allowed in the easement. Minutes—March 29,2022 In addition, the proposed school will be adjacent to residentially zoned property to the north, east and west. Although trees are shown along the north and west property lines, they do not meet Ordinance requirements. Per City Ordinance an eight (8) foot tall, wood or masonry privacy fence and a ten (10) foot wide landscaped buffer is required along those property lines. The landscaped buffer shall have one (1) class A or two (2) class B trees every twenty-five (25) linear feet. At a Joint Public Hearing held on March 21, 2022, the Planning Commission recommended 9:0 to approve the request for a Specific Use Permit to allow a middle school and high school in the GC-MD (General Commercial — Multiple-Family Dwelling) District located at 6490 Phelan Boulevard with the following conditions: 1. Provide drainage calculations showing no negative impact. Adequate detention volume must be incorporated which will maintain existing conditions of runoff. The DD#6 easement on the east side of the property may not be used for detention. 2. Provide a left turn bay (median cut) for east bound traffic on Phelan Blvd. 3. Provide a traffic analysis showing no significant negative impact. 4. Provide landscaping to meet City Ordinance requirements. 5. The lighting be designed such to minimize impact on surrounding residential properties. Approval of the ordinance with the following conditions: 1. Provide drainage calculations showing no negative impact. Adequate detention volume must be incorporated which will maintain existing conditions of runoff. The DD#6 easement on the east side of the property may not be used for detention. 2. Provide a left turn bay (median cut) for east bound traffic on Phelan Blvd. 3. Provide a traffic analysis showing no significant negative impact. 4. Provide landscaping to meet City Ordinance requirements. 5. The lighting be designed such to minimize impact on surrounding residential properties. Councilmember Neild moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A MIDDLE SCHOOL AND HIGH SCHOOL IN A GC-MD (GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING) DISTRICT FOR PROPERTY LOCATED AT 6490 PHELAN BOULEVARD, WITH THE CONDITIONS, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Durio seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Ordinance 22-019 2. Consider an ordinance authorizing the suspension of the effective date of CenterPoint Energy's proposed rate increase until June 16, 2022. Minutes—March 29,2022 On March 3, 2022, CenterPoint Energy ("CenterPoint") filed with the City of Beaumont an annual Gas Reliability Infrastructure Program (GRIP) interim rate adjustment notice to increase gas rates in the Beaumont/East Texas Division Service Area. The City of Beaumont maintains exclusive original jurisdiction over the rates, operations and services of CenterPoint as a gas utility operating in the City of Beaumont. The requested increase would ordinarily go into effect sixty (60) days after giving notice of the intent to increase rates on May 2, 2022. This ordinance is a request to suspend the effective date of CenterPoint's proposed rate increase fora period of forty-five (45)days until June 16, 2022, in order to review the company's filings for compliance with the Gas Utility Regulatory Act. The review of the company's GRIP filing is limited to a ministerial review of the filings for compliance with the Act. All reasonable expenses associated with rate cases are reimbursable by the company. Approval of resolution. Mayor Pro Tern Samuel moved to ADOPT AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS SUSPENDING THE RATES PROPOSED BY CENTERPOINT ENERGY RESOURCES CORP., D/B/A CENTERPOINT ENERGY ENTEX AND CENTERPOINT ENERGY TEXAS GAS ("CENTERPOINT" OR "COMPANY')COMPANY'S GAS RELIABILITY INFRASTRUCTURE PROGRAM("GRIP")FILING MADE WITH THE CITY ON MARCH 3,2022; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT,AND DECLARING AN EFFECTIVE DATE. Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Ordinance 22-020 3. Consider an ordinance authorizing the suspension of the effective date of Texas Gas Service's proposed rate increase until May 26, 2022. On February 10, 2022, Texas Gas Service filed with the City of Beaumont an annual Gas Reliability Infrastructure Program (GRIP) interim rate adjustment notice to increase gas rates in the Central-Gulf Service Area of the company. The City of Beaumont maintains exclusive original jurisdiction over the rates, operations and services of Texas Gas Service as a gas utility operating in the City of Beaumont. The requested increase would ordinarily go into effect sixty (60) days after giving notice of the intent to increase rates on April 11, 2022. This ordinance is a request to suspend the effective date of Texas Gas Service's proposed rate increase for a period of forty-five (45) days until May 26, 2022, in order to review the company's filings for compliance with the Gas Utility Regulatory Act. The review of the company's GRIP filing is limited to a ministerial Minutes—March 29,2022 review of the filings for compliance with the Act. All reasonable expenses associated with rate cases are reimbursable by the company. Approval of resolution. Councilmember Neild moved to ADOPT AN ORDINANCE OF THE CITY OF BEAUMONT, TEXAS SUSPENDING THE RATES PROPOSED BY TEXAS GAS SERVICE COMPANY'S ("TGS" OR"COMPANY") GAS RELIABILITY INFRASTRUCTURE PROGRAM ("GRIP") FILING MADE WITH THE CITY ON FEBRUARY 10, 2022; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT AND DECLARING AN EFFECTIVE DATE. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Ordinance 22-021 PUBLIC HEARING * Receive comments to hear applicant requests for funding from the 2022 Community Development Block Grant Program Public Hearing Open: 2:014 p.m. Carl White 4655 Alicia St. Beaumont TX Spoke on behalf of Landmanor Inc. Daniel Jeans 2509 Cable Ave. Beaumont TX Spoke on behalf of The H.O.W. Center Brittani Collins 3800 Park Ln. Port Arthur TX Spoke on behalf of Legacy CDC/Tender Loving Care Kaylee Henry 3380 Fannin Beaumont TX Spoke on behalf of Girl's Haven Mark Smith 9120 Mockingbird Ln. Beaumont TX (No organization on the list) Barbara Newhouse 3845 MLK Parkway Beaumont TX Minutes—March 29,2022 Spoke on behalf of SETX Foodbank Janci Kimball 4590 Concord Rd. Beaumont TX Spoke on behalf of Nutrition and Services for Seniors Norma Sampson 2390 Dowlen Beaumont TX Spoke on behalf of Julie Rogers Gift of Life Imogene Chargois 20 N. 11th St. Beaumont TX Spoke on behalf of I.E.A (Inspire, Encourage and Achieve) Paula O'Neal 590 Center St. Beaumont TX Spoke on behalf of Henry's Place/Some Other Place Robin Pearson 855 S. 8th St. Beaumont TX Spoke on behalf of Shorkey Center Jonathan Williams 4045 Treadway #2405 Beaumont TX Spoke on behalf of the Center for the Performing Arts Shadye Vaughns/Annette Edwards 2449 Calder Ave. Beaumont TX Spoke on behalf of CASA of SETX Christal Maxwell 7941 Katy Freeway#281 Houston TX Spoke on behalf of N'Fungotah Vanessa Williams 680 North St. Beaumont TX Spoke on behalf of I.S.W.N. (International Spiritual Warfare Network) Paula Hall 2060 Irving Beaumont TX Spoke on behalf of SETX Family Resources Center Public Hearing Close: 3:00 p.m. DISCUSSION ITEM * Review and discuss the various Boards, Commissions and Committees specified in the Code of Ordinances Share Reed, City Attorney reviewed and discussed the various Boards, Commissions and Committees specified in the Code of Ordinances. Ms. Reed stated that the city has several Minutes—March 29,2022 different boards. The boards that were discussed are listed below: Civil Service Board 3-member board 2-year term served Board meets as required to hear Police and Fire exam challenges, grievance appeals and fit for duty hearings Board of Adjustment 5-member board 4-alternate board members Board meets every 1st Thursday to hear appeals from applicants requesting a review of a staff decision regarding enforcement, and to hear request for special exceptions, variance, and other modifications/relief from zoning requirements Planning Commission 9-member board 3 alternate board members Members serve 2-year terms that expire on September 30th of odd-numbered years Commission meets the 3rd Monday of each month to help maintain the zoning regulations and comprehensive plan for the city Construction Board of Appeals 7-member board (one architect, one engineer, one member at-large from the building industry and the public, one building contractor, and two members from fire service and fire safety professions Members serve 2-year term Board meets as needed to hear appeals from decisions made by the Building Official or Fire Marshal regarding the interpretation of the Code Historic Landmark Commission 12-member board 1 licensed attorney and architect, 1 member from the City Planning Commission, Beaumont Heritage Society, and Jefferson County Historical Commission, 1 professional historian, and 6 members at-large at with knowledge of architectural, archeological, cultural, social, economic, ethic, and political history of Beaumont Members are appointed by the City Council Members serve a 2-year term that expires September 30th of odd-numbered years Board meets 2nd Monday of each month The purpose is to recommend historic-cultural landmark preservation designations and districts and assist with the enforcement of the ordinance in those areas Community Development Advisory Committee 15-member board The mayor shall appoint 3 members Each councilmember shall appoint 2 members Members serve 2-year term that expires on September 30th of odd-numbered years Committee meets 3 times a year City Manager or his designee shall serve as Secretary and be a nonvoting member Minutes—March 29,2022 The purpose is to make recommendations regarding community development, housing assistance plans, and objectives for community development block grant program Convention and Tourism Advisory Board 16-member board The mayor shall appoint 4 members Each councilmember shall appoint 2 members Members must belong to one of the 8 occupational: hotel/motel, restaurant, museum- attraction, travel, advertising, media, Chamber of commerce, and Lamar University Members serve 2-year term that expires on September 30th of odd-numbered years Board meets 3rd Thursday of each month The purpose is to assists in developing convention and tourism goals and objectives, devising marketing strategies in furtherance of those goals and objectives, and participate in the creation of the annual budget for convention and tourism activities Library Commission 9-member board The mayor shall appoint 3 members Each councilmember shall appoint 1 member Members serve 2-year term that expires on September 30 of odd-numbered years Commission meets bi-monthly The purpose is to assist in creating programs for library services and development, make recommendations for improvements based on current trends and changes Animal Care Advisory Committee 7-member board Composed of the City veterinarian, the animal care manager, a representative from the police department, a representative from an animal welfare organization, and 3 residents at large as recommended by the mayor Members serve 2-year term that expires on September 30th of odd-numbered years Committee shall meet at least three times a year* The purpose is to make recommendations regarding the rules and regulations about the operations of the animal care facility and animal control issues within the city Parks and Recreation Advisory Committee 14-member board Mayor and Council each appoint 2 members Council shall name one of the members as Chair Members serve 2-year term that expires on September 30 of odd-numbered years Committee meets quarterly The purpose is to assist in creating programs for parks and recreation services, make recommendations for improvements based on current trends and changes Police Department Community Advisory Committee 15-member board The mayor shall appoint 3 members Each councilmember shall appoint 2 members Members are required to attend the Citizens Police Academy and participate in a ride-along Members serve 2-year term that expires on September 30th of odd-numbered years Committee meets every 3rd Monday of each month Minutes—March 29,2022 The purpose is to enhance citizen understanding, communication, and cooperation between the police department and the community Beaumont Housing Authority Commission 5-member board The mayor appoints all 5 board members 2 of the members shall serve 1-year terms and 3 of the members shall serve 2-year terms; this designation is made at the time of appointment Committee meets on the last Thursday of each month The Purpose is to provide affordable housing opportunities within the city Additional Boards and Commissions The city currently has 8 additional boards, commissions, and committees Beaumont Youth Advisory Council* Community Development Advisory Committee Small Business Revolving Loan Fund Board ** Convention and Tourism Advisory Board Library Commission Animal Care Advisory Committee Parks and Recreation Advisory Committee Police Department Community Advisory Committee The mayor shall appoint the Chair and Vice Chair when the ordinance does not state otherwise COMMENTS Public Comments (Persons are limited to three minutes) Dora Nisby 4520 Corley Beaumont TX Stated that she's the Chairman of the Library Commission and has been for many years,the Library Commission works on behalf of all of the citizens of Beaumont, they meet on a regular basis, works closely with the staff, they work as volunteers wherever and whenever needed, the commission wants a good library system for the entire city, pleased that they have the branches of libraries that's strategically placed in the community so that they can render a variety of services for all of the citizens, the city has an excellent library staff as well as managers, the managers at every library hold a MLS degree which is rare, not many cities can say they have MLS degreed library managers Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER NEILD - NONE MAYOR PRO TEM SAMUEL- NONE COUNCILMEMBER FELDSCHAU - NONE COUNCILMEMBER TURNER- NONE Minutes—March 29,2022 COUNCILMEMBER GETZ- NONE COUNCILMEMBER DURIO- COMMENTED ON HIS ATTENDANCE OF THE 100 BLACK WOMEN'S ANNUAL BANQUET OVER THE WEEKEND, SARAH STREET WELLNESS CENTER PUT ON AN EVENT FOR THE BEAUMONT UNITED BASKETBALL TEAM, IT WAS GREAT AND WELL ATTENDED, ENCOURAGED EVERYONE TO VISIT THE SOUTH TEXAS STATE FAIR CITY ATTORNEY REED- NONE CITY MANAGER HAYES - ABSENT INTERIM CITY MANAGER BOONE NONE MAYOR MOUTON - COMMENTED ON HER ATTENDANCE OF THE 100 BLACK WOMEN'S ANNUAL BANQUET OVER THE WEEKEND, STATED THAT THE SARAH STREET WELLNESS CENTER PUT ON A COMMUNITY EVENT FOR BEAUMONT UNITED BASKETBALL TEAM,IT WAS WELL ATTENDED,MR.TROY MARSAW HAS KEPT HIS COMMITMENT TO UTILIZING THE FACILITY NOT ONLY FOR A MEDICAL FACILITY FOR THE COMMUNITY BUT TO GIVE BACK TO THE COMMUNITY, ENCOURAGED EVERYONE TO ATTEND THE SOUTH TEXAS STATE FAIR, THE LAST DAY WILL BE SUNDAY APRIL 3, 2022,ASKED THAT EVERYONE GO OUT AND SPREAD THE LOVE Open session of meeting recessed at 3:43 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Gajanan Hotel Group d/b/a Fairfield Inn DAV RAJ Brothers d/b/a Courtyard by Marriott Claim of Delisa Robertson * To discuss and/or deliberate economic development negotiations in accordance with Section 551.087 of the Government Code to wit; specifically: Project Deep Blue Project Mercury Robin Mouton, Mayor Minutes—March 29,2022 Tina Broussard, City Clerk Minutes—March 29,2022 B BEAUOrT TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 5, 2022 REQUESTED ACTION: Council consider a resolution rejecting all bids received for miscellaneous filters used by Fleet. BACKGROUND Bids were solicited for the annual contract for air, oil, and fuel filters. Bids were requested from five (5) vendors and one response was received. Pricing received was rejected due to bid being incomplete. This will be re-bid,upon approval by Council. Until a bid is awarded, the bid tab is not made public in order to preclude an unfair competitive advantage in future bids. FUNDING SOURCE Not Applicable. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, on March 24, 2022, one (1) bid was received for an annual contract for the purchase of air, oil, and fuel filters for use by the Fleet Division; and, WHEREAS, the Finance Department evaluated the one (1) bid submitted and found that the bid was incomplete; and, WHEREAS, it is the recommendation of City of Beaumont Finance Department Administration to reject the submitted bid and rebid the contract at a later date; and, WHEREAS, the City Council finds it is not in the best interest of the citizens of Beaumont to accept the submitted bid for an annual contract for the purchase of air, oil, and fuel filters for use by the Fleet Division and that said bid should be rejected; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council does hereby reject the bid received for an annual contract for the purchase of air, oil, and fuel filters for use by the Fleet Division. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of April, 2022. - Mayor Robin Mouton - BAJè4Ø N I , TEXAS : TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 5, 2022 REQUESTED ACTION: Council consider a resolution approving a contract to provide preventive maintenance for City vehicles. BACKGROUND Bids were requested for an annual contract to provide preventive maintenance services such as oil changes,tire checks, fluid checks and grease checks. Specifications allow for a one-year contract with the option of two renewals of a one-year term at the same pricing as the awarded contract. Preventative maintenance services provided in this contract will cover approximately five hundred twenty (520) City vehicles. Bids were requested from seven vendors with one response. The Lube Shop, of Beaumont, submitted the lowest qualified bid with an estimated annual cost of$127,850.50. This pricing reflects an increase of approximately 7%. Bid tab is attached. FUNDING SOURCE Fleet Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were received for an annual contract, with the option of two (2) renewals of a one (1) year term at the same pricing as the awarded contract, for automotive preventive maintenance for City-owned vehicles; and, WHEREAS, JMPKL, Inc., dba The Lube Shop, of Beaumont,:Texas, submitted a bid for an estimated total annual expenditure of$127,850.50 in the unit amounts shown in Exhibit "A," attached hereto; and, WHEREAS, the City Council is of the opinion that the bid submitted by JMPKL, Inc., d/b/a The Lube Shop, of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by JMPKL, Inc., d/b/a The Lube Shop; of Beaumont, Texas, for an annual contract, with the option of two (2) renewals of a one (1) year term at the same pricing as the awarded contract, for automotive preventive maintenance for City-owned vehicles for an estimated total annual expenditure of $127,850.50 in the unit amounts shown in Exhibit "A" be accepted by the City of Beaumont,and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with JMPKL, Inc., d/b/a The Lube Shop,. of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of April, 2022. - Mayor. Robin Mouton- BEAUMONT CITY OF BEA PURCHASINGUDIOV S ON BID TABULAT ON TEXAS ANNUAL CONTRACT FOR AUTOMOTIVE PREVENTIVE Bid Name: MAINTENANCE Bid Number: MF0322-35 Bid Opening: Thursday, March 24, 2022 @ 2:00 PM Contact Person: Christy Williams christy.williams(c�beaumonttexas.aov Phone: 409-880-3758 Vendor JMPKL, INC., DBA The Lube Shop City/State Beaumont Phone.No. 409-842-9585 Section Totals Section I S81,347.50 Section II S45,935.00 Section III $568.00 T-h ..Y".5 Total of all Sections $127,850.50 Bid notification sent to: P & M, Kinsels, Lube Shop, Baker, Valvoline Express,Johnsons, Beaumont Frame & Front end, and Roberts Havoline with 1 response, EXHIBIT "A" D- BEAUMONT TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Sharae N. Reed, City Attorney MEETING DATE: April 5, 2022 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Delisa Robertson. BACKGROUND The claim of Delisa Robertson was presented and discussed in Executive Session held on March 29, 2022. The City Attorney is requesting authority to settle this suit in the amount of $11,808.83. FUNDING SOURCE General Liability Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. WHEREAS, the claim of Delisa Robertson was discussed in Executive Session properly called and held on Tuesday, March 29, 2022; and, WHEREAS, the City Attorney is requesting authority to settle this claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Attorney be, and is hereby, authorized to settle the claim of Delisa Robertson for the sum of Eleven Thousand Eight Hundred Eight and 83/100 Dollars ($11,808.83); and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute all documents related to settlement of the claim. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of April, 2022. - Mayor Robin Mouton - 1 April 5, 2022 Consider approving a contract with Gulf Coast Electric Company, Inc. to repair twelve light poles at the Athletic Complex located at 950 Langham BEAUMONT TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Keith Folsom, Facilities Maintenance Director MEETING DATE: April 5, 2022 REQUESTED ACTION: Council consider a resolution approving a contract with Gulf Coast Electric Company, Inc. to repair twelve light poles at the Athletic Complex located at 950 Langham, Beaumont, Texas BACKGROUND Pricing was obtained from Gulf Coast Electric Company, Inc. to repair twelve light poles and install twelve concrete foundations for Complex#4 located at 950 Langham Road. As part of the formal bid process,the City Purchasing Department solicited bids from electrical contractors and general contractors as well as posting it on the City Bid Opportunities website and in the local newspaper. Gulf Coast Electric Company,Inc.was the sole and qualified bidder in the amount of $425,000.00. This project resulted from the failure of one metal pole and the deterioration of the remaining eleven light poles located on the site. This project was brought before City Council on March 16, 2021,to seek approval to remove and dispose of the twelve light poles and fixtures and consider the installation of new light poles, LED fixtures, and concrete foundations. At the March 16th meeting, City Council directed the City Manager to take down the existing light poles and seek the services of an engineering firm to design new base plates and foundations for the existing poles. City Staff contracted with Sigma Engineers to design the project. This project is necessary to ensure that the playing fields remain safe and operable for nighttime events. Once the project is awarded, it is expected to take 180 calendars to complete. FUNDING SOURCE Capital Reserve. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, one (1) bid was received for a contract to repair twelve (12) light poles and install twelve (12) concrete foundations at.Beaumont Athletic Complex field #4 located at 950 Langham Road; and, WHEREAS, Gulf Coast Electric Company, Inc., of Beaumont, Texas, submitted a bid in the amount of$425,000.00 as shown in Exhibit "A," attached hereto; and, _WHEREAS, City Council is of the opinion that the bid submitted by Gulf Coast Electric Company, Inc., of Beaumont, Texas, is the responsible bidder providing services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Gulf Coast Electric Company, Inc., of Beaumont, Texas, to repair twelve (12) light poles and install twelve (12) concrete foundations at Beaumont Athletic Complex field #4 located at 950 Langham Road in the amount of $425,000.00 as shown in Exhibit "A," attached hereto, be accepted I by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby. authorized to execute a contract with Gulf Coast Electric Company, Inc., of Beaumont, Texas for the purposes described herein. • The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of April, 2022. - Mayor Robin Mouton - f BEAUMONT CITY OF BEAUMONT—PURCHASING DIVISION TEXAS BID TABULATION: Contract for the Athletic Complex 84 Softball Field Light Pole Repair Project Located at 950 Langham,Beaumont,TX BID NO. TF0122-12 BID OPENING DATE: Thursday,March 0,2022 CONTACT PERSON: Terry Welch-Purchasing Manager )em.wel chlrDbeaumontrmae.nw Phone:409-8803107 Vendor Gulf Coast Electric Co.Inc. City/State Beaumont,Texas Description Total Bid Price Base Bid for Scope as Specified $426,000.00 (Per Drawings&Specifications) Completion time for Base Bid: 180 Calendar Days NOTE: The sole and qualified bidder as HI lighted is Gulf Coast Electric Co.Inc of Beaumont. F- CO X W 2 April 5, 2022 Consider approving a contract for the third floor renovation of the Municipal Court Building located at 700 Orleans BEAUMONT TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 5, 2022 REQUESTED ACTION: Council consider a resolution approving a contract for the third floor renovation of the Municipal Court Building located at 700 Orleans. BACKGROUND The City solicited bids for the renovation of the third floor for the Municipal Court building. The renovation will add additional walls to create shelter for City employees during a disaster, create meeting spaces for training by the Police Department and Emergency Management, add drop ceilings to reduce the current noise level due to the HVAC systems, as well as upgrade lighting, current sprinkler systems, and the existing elevator. Fourteen(14)vendors were notified as well as advertising on the City web page and newspaper adds. Five bids were submitted. Delk Construction Inc. of Port Arthur responded with the low qualified bid of$376,500 to complete the project. Bid tabulation is attached. FUNDING SOURCE Port Security Grant. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, the City of Beaumont solicited bids for the third floor renovation of the Municipal Court building located at 700 Orleans Street; and, WHEREAS, Delk Construction, Inc., of Port Arthur, Texas, submitted a bid in the amount of$376,500.00 as shown in Exhibit "A," attached hereto; and, WHEREAS, the City Council is of the opinion that the bid submitted by Delk Construction, Inc., of Port Arthur, Texas, is the lowest responsible bidder providing , services at the best value to the City and should be accepted; NOW, THEREFORE, BE IT.RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Delk. Construction, Inc., of Port Arthur, Texas, in the amount of$376,500.00 as shown in Exhibit "A," attached hereto, for the third floor renovation of the Municipal Court building located at 700 Orleans Street; and, BE IT FURTHER RESOLVED THAT the City Manager be and,he is hereby authorized to execute a contract with Delk Construction, Inc., of Port Arthur, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of April, 2022. - Mayor Robin Mouton - B EAU M O N 1 CITY OF BEAUMONT—PURCHASING DIVISION TEXAS BID TABULATION: Contract for the 3rd floor Renovation of the Municipal Court Building Located at 700 Orleans,Beaumont,TX BID NO. TF0122-11 BID OPENING DATE: Thursday,March 3,2022 CONTACT PERSON: Terry Welch-Purchasing Manager tenv.wekhrbeaumonttexa s.00v Phone: 409-880-107 Vendor Delk Construction,Inc. N&T Construction Co.Inc. SETEX Construction Corp Mike Barnett Construction City/State Port Arthur,Texas Beaumont,Texas Beaumont,Texas Port Neches,Texas Description Total Bid Price Total Bid Price Total Bid Price Total Bid Price Base Bid for Scope as Specified • $376,500.00 $456,500.00 $512,000.00 $559,350.00 (Per Drawings&Specifications) Completion time for Base Bid: 70 Calendar Days 120 Calendar Days 120 Calendar Days 70 Calendar Days I- CO 2 Vendor Mcinnis Construction Inc. w City/State Silsbee,Texas Description Total Bid Price Base Bid for Scope as Specified (Per Drawings&Specifications) $595,000.00 Completion time for Base Bid: 120 Calendar Days 3 April 5,2022 Consider authorizing the rehabilitation of a Belt Filter Press at the Wastewater Treatment Plant BEAUMONT TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 5, 2022 REQUESTED ACTION: Council consider a resolution authorizing the rehabilitation of a Belt Filter Press at the Wastewater Treatment Plant. BACKGROUND The City owns and maintains several belt filter presses at the Wastewater Treatment Plant. The belt filter presses are critical in processing the sludge to bring to the landfill. This work is to rehabilitate one of the larger belt filter presses to extend its useful life. Pricing for the replacement parts and rehabilitation services was obtained from Alfa Laval Inc., of Houston. Alfa Laval Inc., is the sole source provider of the belt filter press parts and service. The total cost is $178,013.00. FUNDING SOURCE Water Utilities Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL - OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of replacement parts and rehabilitation services of a belt filter press for use by the Water Utilities Department for the Wastewater Treatment Plant from Alfa Laval, Inc., of Houston, Texas, a sole source provider of the belt filter press parts and service, in the amount of$178,013.00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of April, 2022. - Mayor Robin Mouton - 4 April 5,2022 Consider approving a contract for the demolition of the two structures located at 555 Main Street BEAUMONT TEXAS TO: City Council FROM: Chris Boone, Interim City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 5, 2022 REQUESTED ACTION: Council consider a resolution approving a contract for the demolition of the two structures located at 555 Main Street. BACKGROUND The City solicited bids for the demolition and removal of the two structures located at 555 Main Street which included the removal of all debris, asphalt paving, concrete sidewalks and curbs, concrete paving sections, and the in-ground generator fuel tank. Twenty-three (23) vendors were notified as well as advertising on the City web page and newspaper adds. Two bids were submitted. Prism Response,LLC dba Alloy Group of Houston responded with a proposal of$739,925 to complete the project. They also submitted a proposal of $17,725 for the requested alternate bid for the removal and disposal of asphalt base material and concrete on Cypress Street. Bid tabulation is attached. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were solicited for the demolition and removal of two structures located at 555 Main Street including the removal of all debris, asphalt paving, concrete sidewalks and curbs, concrete paving sections, and the in-ground generator fuel tank; and, an alternate bid was solicited for the removal and disposal of asphalt base material and concrete on Cypress Street; and, WHEREAS, Prism Response, LLC dba Alloy Group, of Houston, Texas, submitted a bid in the amount of $739,925.00 for the demolition and removal of two structures located at 555 Main Street and an alternate bid of$17,725.00 for the removal and disposal of asphalt base material and concrete on Cypress Street as shown in Exhibit"A," attached hereto; and, WHEREAS, the City Council is of the opinion that the bids submitted by Prism Response, LLC dba Alloy Group, of Houston, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by Prism Response, LLC dba Alloy Group, of Houston, Texas in the amount of $739,925.00 as shown in Exhibit "A," attached hereto, for the demolition and removal of two structures located at 555 Main Street including the removal of all debris, asphalt paving, concrete sidewalks and curbs, concrete paving sections, and the in-ground generator fuel tank; and, the alternate bid in the amount of $17,725.00 as shown in Exhibit "A," attached hereto, for the removal and disposal of asphalt base material and concrete on Cypress Street be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager is authorized to execute a contract with Prism Response, LLC dba Alloy Group, of Houston, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of,Beaumont this the 5th day of April, 2022. - Mayor Robin.Mouton, B EAU M O N T CITY OF BEAUMONT-PURCHASING DMSION TEXAS BID TABULATION: Commercial Demolition and Debris Removal of the Two Structures,Asphalt Paving,Concrete Sidewalks& Curbs,Concrete Paving Sections,and Fuel Tank Removal Located at 555 Main Street,Beaumont,TX BID NO. TF0222-18 BID OPENING DATE: Thursday,March 24,2022 CONTACT PERSON: Terry Welch-Purchasing Manager tenv.welch(Gbeaumonitexas.aov Phone: 409-880-3107 • • Vendor Prism Response,LLC dba Alloy Group DSW Homes,LLC City/State - Houston,Texas Friendswood,Texas Description Total Bld Price Total Bid Price Base Bid for cost for Demolition and Removal of all Structures and Debris,Removal of all Concrete,Asphalt, $739,925.00 $9,100,000.00 Subbase Materials,and Underground Fuel Tank (AS PER SPECIFICATIONS AND DRAWINGS) • Q ALTERNATE NO.1-Removal and Disposal of Asphalt,base Material,and Concrete on Cypress Street (AS $17,725.00 $100,000.00 PER SPECIFICATIONS AND DRAWINGS) Total Number of Working Days to Complete Base Bid• 105 Working Days 240 Working Days w Total Number of Days to Complete Alternate No.1 4 Working Days 30 Working Days DISCUSSION ITEM * Review and discuss homeless encampments in the City of Beaumont