HomeMy WebLinkAboutRES 21-322RESOLUTION NO. 21-322
WHEREAS, Requests for Proposals were received for a policy for excess
workers' compensation insurance; and,
WHEREAS, McGriff Insurance Services, Inc., of San Antonio, Texas, on behalf of
Arch Insurance, submitted a response as follows:
$206,709.00 Annual rate based on the 2022 projected payroll of
$102, 584, 900.00
and,
WHEREAS, City Council is of the opinion that the response submitted by McGriff
Insurance Services, Inc., of San Antonio, Texas, on behalf of Arch Insurance, should be
accepted;
NOW, THEREFORE, BE IT RESOLVES BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the response submitted by McGriff Insurance Services, Inc., of San
Antonio, Texas, on behalf of Arch Insurance, for a policy for excess workers'
compensation insurance in the amount of $206,709.00 be accepted by the City of
Beaumont. The policy is effective January 1, 2022 with an option to renew for one (1 )
additional year; and,
BE IT FURTHER F2ESOLA/EC:) THAT the City Manager be and he is hereby
authorized to execute a contract with Arch Insurance, of Jersey City, New Jersey, for
the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
December, 2021.
- Mayor Robin Mouton -
OW ��AU�]p��'11
December 14,2021
ATTN: Johnny Fontenot, Execute Vice -President
McGriff, , Seibels &Williams, Inc.
8200 IH-1 0 West, Suite 215
San Antonio, TX 78230
RE: Workers' Compensation Excess Insurance
RFP No. TF1022-02
Dear Vendor:
Via Fax: 210-694-8583
No. of Pages: 10
Via Email: sgollaCa-,)mcgriff.com
Please be advised that your company has been awarded the above referenced contract for the City of
Beaumont. The provisions of the agreement are stated in RFP No. TF1 022-02. The pricing details of the
contract are shown on the following pages.
CONTRACT BEGINS:
CONTRACT ENDS:
December 7, 2021
January 1, 2022
December 31, 2022
(Resolution No. 21-322)
The initial term of the contract is for one (1) year with an option to renew for one (1) additional one (1)
year term.
All orders shall be accompanied by a Purchase Order number. The Purchase Order number must appear on
all delivery tickets and invoices. Payment by City to Vendor shall be made in accordance with the requirement
of Texas Government Code §2251.021.
Also, additional information is REQUIRED with acceptance of this contract award.
Provided with this letter are two pages with details for compliance with House Bill 1295.
If you need any further information, please contact the Purchasing Division at (409) 880-3720.
Sincerely,
Terry"
Purchasing Manager
TW:bd G:\BIDS - DO NOT MOVE OR DELETE!\Pu21\Pu-F-21\TF1022-02—award—BD.docx
cc: Chris Catalina, Human Resources
Kaltrina Minick, Human Resources
PURCHASING
T 409.880.3720
F 409.880.3747
PO Box 38271 Beaumont, TX 77704
801 Main St. I Suite 315 1 Beaumont, TX 77701
beau m onttexas.gov
McGriff, Seibels & Williams, Inc. Award Letter
Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 2
FOLLOWING ON PAGES 2 -10 ARE:
1) PRICING SHEETS,
2) VENDOR CONTACT INFORMATION,
3) HB1295 COMPLIANCE REQUIREMENTS,
4) RESOLUTION.
McGriff, Seibels & Williams, Inc. Award Letter
Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 3
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Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 4
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McGriff, Seibels & Williams, Inc. Award Letter
Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 5
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McGriff, Seibels & Williams, Inc. Award Letter
Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 6
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McGriff, Seibels & Williams, Inc. Award Letter
Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 7
NOTE:
THE FOLLOWING TWO PAGES PROVIDE DIRECTION ON SUBMITTING THE REQUIRED HB1295 FORM.
THE CITY MUST RECEIVE THIS FORM FOR THIS CONTRACT TO BE CONSIDERED VALID.
-------------------------------------------------------------------------------------------------------------------------------------------------------------
REQUIREMENTS FOR FINAL EXECUTION OF CONTRACT:
Some of the REQUIRED documents for this contract have been submitted, but the following item(s) still
has/have not been received. You may NOT commence work on this contact until these item(s) are received
and acknowledged by the City of Beaumont:
1) Form 1295 (See additional information below.)
House Bill 1295 Compliance
In 2015, the Texas Legislature adopted House Bill 1295, which added Section 2252.908 to the Texas
Government Code. The law states that a government entity may not enter into certain contracts with a vendor
unless the vendor submits a disclosure of interested parties to the government entity. The law applies to
contracts that either (1) require action or vote by the governing body of the entity before the contract may be
executed, or (2) has a value of at least $1 million.
To obtain the form, go to the Ethics Committee website, www.ethics.state.tx.us. From the menu on the left
side of the website home page, choose "File Reports Electronically". From the resulting menu, choose "Form
1295 Certificate of Interested Parties Filing". Follow instructions to log in and create the certificate. As
instructed, print the resulting certificate, have it notarized, and submit to the City.
Certificate must be mailed to:
Purchasing Division
City of Beaumont
P.O. Box 3827
Beaumont, TX 77804-3827
Certificate may also be delivered in person to:
Purchasing Division/City Hall
City of Beaumont
801 Main Street, Suite 315
Beaumont, TX 77701
McGriff, Seibels & Williams, Inc. Award Letter
Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 8
NOTE:
THE IMAGE OF THE PAGE BELOW IS WHAT YOU SUBMITTED WITH YOUR BID PROPOSAL.
FOLLOW THE INSTRUCTIONS IN PARAGRAPH 2 AND 3 TO COMPLETE THE AWARD PROCESS.
THE CITY MUST RECEIVE THIS FORM FOR THIS CONTRACT TO BE CONSIDERED VALID.
— -- - - ----------
R,FP "for
W&jrk&r,s,1 ompansiatf'bn 8`xc*gs 1'rigsuvallo'o,
RFP No, TF10,22-0,21"
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Texass Etrhic,,s Gomimi`ssilon Certificate Number
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McGriff, Seibels & Williams, Inc. Award Letter
Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 9
IIIIIIIIY FSOLUTION N110 21 -�3,22�
M— ER FAS. for P ropasals were received flor a pol 111c,y f,,"Or, excess
woi,i1k,,r1s-V IVI IIIIII n smfilllonn i rigitim, rii, ® a nd,
WMAE.fl, EAS P McG riff I ns ura,n,w S1Q rVice!�, Inic.., of San-,Anit�on 111o., Te�,,;,"IX-a 111's , on Wiallif of
A ti [i I ;-,ts u i,a nce , s to bi i tt eid a, rie p (,M1 )n 5111 ',e WIII SM ''(01 10M,
$206,7 0,1(9"00Anrtual rate based o�ni'tbe 2,G,22 pr1lojectied payrolloof
$102 158419,,00.00
WKEREAS11,, Gily Csi:)ii,,4nd1 iss.oAR
, t, t�he; response subm"i-fted by M coGII, fIII
a C (,-.O�e P te d
11 io, 111rfxas,,, on be��half of'' Archi I nsu r�, rice , stiouldId 1,I)e
inciii. ,,lot San
III
NO)"Wil THE REF ORE,,', BE IT R EGOLVED t"13Y 11111"Iff"1111111111111E
II 111� 1111 ),N11111111111111111JI:
C ITY C(,,) UN (1'JN 1 0 111r ii,111111111�E c r''I'llry �01F B EAUM
(IIII all thini�,, Leiiidopted� ar,,i,
,gsII p' 1'N I II ^ �M III rIIIII
["HAT the i)espcinse siubrAlted, by McGriff llnst,,i�lra,nce Sia"rvice5,,,, 1�nrco,,, ('11M)f
III III II wm wu
Antor,i,iio, Texas, on beli�aif 1of Are lh Insurzincielk for ;a P611c"),v, ��for
i�`n tlha amoun�t fof $21,06 111111709,00 bia acoeptf,.1;d by ift CA1911111y, (,),,if
Ba;aw�i "T lije, pol$ y 'I-,g effbctl've� Ja,,nuary 1, 2022 with an opt iioin I reiivw Ic r one ('11)
a, dd itimi,a I ye,ar; ar'lid,
B E I T F U 11,111,11111 E R R E S (11111111111) L V` FMI111111111111111 D 1111111111111111111 H A111111111'r lJhe I. I ty Ma n aq, e 6r be a nd h e i s �h e re b y
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aufliorized, to exom.jte a contir,accli wilithi Ari::,fl 1n�1s,i,,jtr;RnCP. (,,)f Jersey New Jors,,ey, r
thi IN pi, u YI vsme, si 41,111will e s c r ®III'.b e d 1111,io r4Iin,
McGriff, Seibels & Williams, Inc. Award Letter
Workers' Compensation Excess Insurance
RFP No. TF1022-02
December 14, 2021
Page 10
I e meetin at ,9 wihich Ohis resollution wa�sll appi weld was in all thir,ii c,,oridL..jc;te,,d [,11) 1,
strict co iiiii pill a, n cl,el, withi the'Texas Open Meet ings AG't, Texas Govke,r�nmenIII t Code, C,1,111iaIIpler
P ASS E D BY T1 1E CITY . .... COU NCI L IIthel Gity cyf BP:;mi,,sn,,iont this the 7 th, day, '
December,, 2021,' 1
IdN
Mayoor Robili'n'Mlbuton� -