Loading...
HomeMy WebLinkAbout10/19/2021 PACKET BEAUMONT TEXAS MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS CITY HALL 801 MAIN STREET TUESDAY, OCTOBER 19,2021 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Proclamations, Presentations and Recognitions-Receive an update from the Public Health Director related to COVID-19 * Public Comment: Persons may speak on the Consent Agenda and Items 1-4 * Consent Agenda CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) A. Approval of the October 12, 2021 City Council Meeting Minutes B. Confirmation of board and commission member appointments The following citizens would be appointed to the Community Development Advisory Committee. The terms would commence October 19, 2021 and expire September 30, 2023. Citizen Appointed By Rodney Isles Mayor Robin Mouton Frederick Fusilier Mayor Robin Mouton Charles Taylor Mayor Pro Tem Audwin Samuel Cynthia Ligon Mayor Pro Tern Audwin Samuel Alexia Morgan Mayor Pro Tem Audwin Samuel Carlton Sharp Councilmember Albert"A.J." Turner Joseph Roberts Councilmember Albert"A.J."Turner Lashon Proctor Councilmember Albert"A.J."Turner The following citizens would be appointed to the Historic Landmark Commission. The terms would commence October 19, 2021 and expire September 30, 2023. Citizen Appointed By Lynda Kay Makin Mayor Robin Mouton (Planning Comm. Rep.) Marva Provo Mayor Robin Mouton (Attorney) Thomas Sigee Mayor Pro Tern Audwin Samuel Yolanda Nan Avery Councilmember Albert"A.J."Turner The following citizens would be appointed to the Library Commission. The terms would commence October 19, 2021 and expire September 30, 2023. Citizen Appointed By Vanessa Williams Mayor Robin Mouton Belinda Taylor Mayor Pro Tem Audwin Samuel Belinda George Councilmember Albert"A.J." Turner The following citizens would be appointed to the Parks and Recreation Advisory Committee. The terms would commence October 19, 2021 and expire September 30, 2023. Citizen Appointed By Toya Miller Mayor Robin Mouton Tyrone Cormier Councilmember Albert"A.J."Turner Terry Roy Councilmember Albert"A.J."Turner The following citizens would be appointed to the Planning and Zoning Commission. The terms would commence October 19, 2021 and expire September 30, 2023. Citizen Appointed By Lynda Kay Makin Mayor Robin Mouton Sandy Pate Mayor Robin Mouton M.S. Shawn Javed Mayor Robin Mouton Eddie Senigaur(Alternate) Mayor Robin Mouton Erika Harris (Alternate) Mayor Robin Mouton Johnny Beatty Mayor Pro Tem Audwin Samuel Hamza Jabbar Councilmember Albert"A.J." Turner The following citizens would be appointed to the Police Department Community Advisory Committee. The terms would commence October 19, 2021 and expire September 30, 2023. Citizen Appointed By Rev. Dwight Benoit Mayor Robin Mouton John Stafford Mayor Robin Mouton M.S. Shawn Javed Mayor Robin Mouton James Reed Mayor Pro Tern Audwin Samuel Darrell Stephens Mayor Pro Tern Audwin Samuel Geary Senigaur Councilmember Albert"A.J."Turner Jon Reaud Councilmember Albert"A.J." Turner Eddie Senigaur-Contractor would be appointed to the Building Board of Appeals. The term would commence October 19, 2021 and expire October 18, 2023. (Mayor Robin Mouton) C. Authorize a one-year contract with the Art Museum of Southeast Texas D. Authorize a one-year contract with the Texas Energy Museum E. Authorize a one-year contract with BUILD, Inc., Beaumont Main Street F. Approve the purchase of one sewer inspection camera for use in the Sewer Maintenance Division G. Approve the purchase of new gym equipment for use at the Lakeside Center H. Authorize a one-year contract with the Beaumont Heritage Society/John Jay French Museum I. Authorize a one-year contract with the Downtown Beaumont Cultural Arts District J. Authorize a one-year contract with the Southeast Texas Arts Council K. Authorize a one-year contract with the Spindletop Gladys City Boomtown Museum L. Approve a resolution accepting maintenance of the street, sewer, and water improvements in Meadows Subdivision Phase IV West REGULAR AGENDA 1. Consider an ordinance accepting the 2021 Certified Tax Roll (FY 2022) 2. Consider approving the purchase of two new ambulance boxes 3. Consider approving the purchase of three excavators for use in various City Departments 4. Consider approving the purchase of Self Contained Breathing Apparatus for use in the Fire Department COMMENTS * Public Comment(Persons are limited to 3 minutes) * Councilmembers/City Manager/City Attorney comment on various matters EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Tamela Jones Claim of Sylvia Perry Jefferson County, Texas v. City of Beaumont, Texas;No. B-198,481 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. A BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tina Broussard, TRMC, City Clerk MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider approval of the October 12, 2021 City Council Meeting Minutes. BEAUMONT TEXAS MINUTES OF THE CITY OF BEAUMONT COUNCIL MEETING Albert"A.J."Turner Jr.,At-Large ROBIN MOUTON, MAYOR Randy Feldschau,At-Large Taylor Neild, Ward I CITY COUNCIL MEETING Michael Getz,Ward II Audwin Samuel, Mayor Pro Tern OCTOBER 12, 2021 Chris Durio,Ward IV Tyrone Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on October 12, 2021, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call • Proclamations, Presentation and Recognition - Receive an update from the Public Health Director related to COVID-19 * Public Comment: Persons may speak on the Consent Agenda and Agenda items 1-9 Mayor Mouton called the council meeting to order at 1:30 p.m. Pastor David Johnson with Trinity United Methodist Church gave the invocation. Mayor Mouton led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Mouton, Mayor Pro Samuel, Councilmembers Durio, Getz, Turner, Feldschau and Neild. Also, present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Mayor Mouton read the announcement regarding Executive Session being held at the conclusion of Public and Councilmember Comments. Proclamations, Presentation, Recognitions "Ovarian and Breast Cancer Awareness Month"—October 2021 —Proclamation read by Mayor Mouton; accepted by Norma Sampson, Executive Director for Gift of Life and others Public Comment: Persons may speak on the Consent Agenda and Agenda Items 1-9 None CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A consensus of the Council is required to remove any item for discussion and separate action.) Minutes—October 12,2021 A. Approval of the September 28, 2021, City Council Meeting Minutes B. Confirmation of board and commission member appointments - Resolution 21-237 The following citizens would be appointed to the Community Development Advisory Committee. The terms would commence October 12, 2021 and expire September 30, 2023. Citizen Appointed By Robin Troy Councilmember Randy Feldschau Walt Wendler Councilmember Randy Feldschau Dora Nisby Councilmember Randy Feldschau Brian Nepveux Councilmember Mike Getz Biquita Hernandez-Smith Councilmember Mike Getz Connie Berry Councilmember Mike Getz Darius Linton Councilmember Chris Durio James Broussard Councilmember Chris Durio The following citizens would be appointed to the Convention and Tourism Advisory Board. The terms would commence October 12, 2021 and expire September 30, 2023. (This item was removed from the list of appointments) Citizen Appointed By Bobby Beaver Councilmember Randy Feldschau Dayna Simmons Councilmember Randy Feldschau Marc McDonald Councilmember Taylor Neild Roy West Councilmember Taylor Neild Shelly Vitanza Councilmember Mike Getz Stephen "Doc" Watson Councilmember Mike Getz Glenda Segura Councilmember Chris Durio Ladonna Sherwood Councilmember Chris Durio The following citizens would be appointed to the Historic Landmark Commission. The terms would commence October 12, 2021 and expire September 30, 2023. Citizen Appointed By Hester Bell Councilmember Randy Feldschau John Berube Councilmember Taylor Neild Janelle Templeton Councilmember Mike Getz The following citizens would be appointed to the Library Commission. The terms would commence October 12, 2021 and expire September 30, 2023. Citizen Appointed By Kunwoo Choi Councilmember Randy Feldschau Dora Nisby Councilmember Taylor Neild Ben Woodhead Councilmember Mike Getz Yola Barnes Councilmember Chris Durio The following citizens would be appointed to the Parks and Recreation Advisory Committee. The terms would commence October 12, 2021 and expire September 30, 2023. Minutes—October 12,2021 Citizen Appointed By Jason Wade Apodaca Councilmember Randy Feldschau Michael Tarabay Councilmember Randy Feldschau Vivian Todd Councilmember Taylor Neild John Neil Councilmember Taylor Neild Emily Coxe Councilmember Mike Getz Clarke Baker Councilmember Mike Getz David Harper Councilmember Chris Durio Charles Paul Councilmember Chris Durio The following citizens would be appointed to the Planning and Zoning Commission. The terms would commence October 12, 2021 and expire September 30, 2023. Citizen Appointed By Tom Noyola Councilmember Randy Feldschau Taher Quraishi Councilmember Taylor Neild Sina Nejad Councilmember Mike Getz Darius Linton Councilmember Chris Durio The following citizens would be appointed to the Police Department Community Advisory Committee. The terms would commence October 12, 2021 and expire September 30, 2023. Citizen Appointed By William "Bill" Sam Councilmember Randy Feldschau Alma Hodge Councilmember Randy Feldschau Rodney Robichau Councilmember Taylor Neild Glen Johnson Councilmember Taylor Neild Karl Duerr Councilmember Mike Getz Roy McGrath Councilmember Mike Getz Thomas Sigee Councilmember Chris Durio Sohaib Jabbar Councilmember Chris Durio C. Approve a resolution nominating Lauren Mason for the Board of Directors of the Jefferson Central Appraisal District - Resolution 21-238 D. Authorize the conveyance of a Drainage Easement to Jefferson County Drainage District No. 6 - Resolution 21-239 E. Authorize the acceptance of a ten foot wide Exclusive Water Line Easement located at 740 Highway 105 - Resolution 21-240 F. Authorize the City Manager to execute an agreement with Uniti Fiber for the placement of fiber optic cable in public right-of-way - Resolution 21-241 G. Authorize the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 to waive permit fees - Resolution 21-242 H. Authorize the City Manager or his designee to execute all documents necessary, for a Memorandum of Understanding between the Texas Department of Public Safety and the City of Beaumont Police Department regarding federal motor carrier enforcement and inspections - Resolution 21-243 Minutes—October 12,2021 I. Authorize the City Manager or his designee to execute all documents necessary, for a Memorandum of Understanding between the Texas Department of Public Safety and the City of Beaumont Police Department regarding state vehicle weight enforcement inspections - Resolution 21-244 J. Approve the renewal of an annual maintenance agreement with Tyler Technologies of Plano, Texas for software used by Municipal Court - Resolution 21-245 K. Authorize the City Manager to renew a contract with Motorola Solutions Inc. for the South East Texas Regional Radio System - Resolution 21-246 L. Approve a contract for the emergency cleaning of four alum storage tanks located at the Pine Street Water Production Plant - Resolution 21-247 M. Authorize the City Manager to execute Change Order No. 3 to the contract with Solid Bridge Construction, LLC for the Cattail Marsh Wetlands Repair Project- Resolution 21-248 N. Authorize the City Manager to execute Change Order No. 4, accept maintenance, and authorize final payment to Barricades Unlimited for the Citywide Pavement Markings-Phase I Project - Resolution 21-249 O. Authorize the City Manager to sign a Memorandum of Understanding with the Area Agency on Aging related to the 2-1-1 Area Information Center - Resolution 21-250 P. Authorize the City Manager to execute an Agreed Order with the Texas Commission on Environmental Quality for a Compliance Supplemental Environmental Project- Resolution 21-251 Councilmember Neild moved to approve the Consent Agenda excluding the Convention and Tourism Advisory Board appointments. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED REGULAR AGENDA 1. Consider authorizing the purchase of three garbage trucks for use in the Solid Waste Division. Three identical garbage trucks will be purchased from Grande Truck Center, Inc., of San Antonio, in the total amount of$1,032,000.00. The new units will replace models 6168, 6169, and 6170 that have surpassed their useful life expectancy. The trucks are used for the collection of residential trash. The existing units will be disposed of in accordance with the City surplus property policies. Minutes—October 12,2021 Pricing was obtained through the Houston-Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas' procurement statutes. Manufacturer's warranty is twelve (12) months. Quote is attached. Funds will come from the Solid Waste Fund. Approval of the resolution. Mayor Pro Tern Samuel moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF THREE(3)GARBAGE TRUCKS FOR USE BY THE SOLID WASTE DIVISION FROM GRANDE TRUCK CENTER, INC., OF SAN ANTONIO,TEXAS, IN THE AMOUNT OF$1,032,000.00 THROUGH THE HOUSTON-GALVESTON AREA COUNCIL(H-GAC)COOPERATIVE PURCHASING PROGRAM. Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 21-252 2. Consider approving the purchase of two new pothole patch trucks for use in the Public Works Department. One 2023 Freightliner M2106 with a Dry Radial Asphalt Pothole Patcher in the amount of $173,945.90 will replace unit 3349, a 2011 International 7400 with Pro-Patch Pothole patch body, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. A second 2023 Freightliner M2106 with a Dry Radial Asphalt Pothole Patcher in the amount of $173,945.90 will replace unit 3350, a 2011 International 7400 with Pro-Patch Pothole patch body, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy Total pricing, in the amount of$347,891.80 was obtained from Freightliner of Austin, Texas, through The Interlocal Purchasing System (TIPS), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. TIPS complies with State of Texas' procurement statutes. Manufacturer's warranty is twelve (12) months. Funds will come from the Capital Reserve Fund. Approval of the resolution. Minutes—October 12,2021 Councilmember Turner moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF TWO (2) FREIGHTLINER POTHOLE PATCH TRUCKS FOR USE BY THE PUBLIC WORKS DEPARTMENT FROM FREIGHTLINER OF AUSTIN,OF AUSTIN,TEXAS,IN THE AMOUNT OF $348,891.80 THROUGH THE INTERLOCAL PURCHASING SYSTEM(TIPS)COOPERATIVE PURCHASING PROGRAM. Councilmember Durio seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 21-253 3. Consider approving the purchase of three backhoe loaders for use in various City Departments. One Mustang Cat 4164WD Backhoe in the amount of$91,323.00, will be purchased for use in the Parks Division. This will replace unit 4367, a 2004 John Deer 6320 tractor, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. One Mustang Cat 4164WD Backhoe with hammer in the amount of $110,633.00 will be purchased for use in the Streets Division. This will replace unit 5001, a 2008 New Holland B95B backhoe, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. One Mustang Cat 4164WD Backhoe with hammer in the amount of $110,633.00 will be purchased for use in the Streets Division. This will replace unit 5159, a 2007 Case 580 SM2 backhoe, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. Total pricing, in the amount of$312,589.00, was obtained from Mustang Cat, of Beaumont, Texas. Manufacturer's warranty is twelve (12) months. Mustang Cat is a Sole Source provider. Funds will come from the Capital Reserve Fund. Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF THREE (3) BACKHOE LOADERS FOR USE IN VARIOUS CITY DEPARTMENTS FROM MUSTANG CAT, OF BEAUMONT, TEXAS, A SOLE SOURCE VENDOR IN THE AMOUNT OF$315,589.00. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE Minutes—October 12,2021 MOTION PASSED Resolution 21-254 4. Consider approving the purchase of one street sweeper for use in the Streets & Drainage Division. One street sweeper will be purchased from Heil of Houston, Texas, in the amount of $286,777. Unit 4411, a 2016 Freightliner M-2 w/Elgin Sweeper body that has 1,925 hours and 143,146 miles, will be maintained at Fleet as a backup sweeper unit. Pricing was obtained through the Houston-Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas' procurement statutes. Manufacturer's warranty is twelve (12) months. Funds will come from the Capital Reserve Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF ONE(1)STREET SWEEPER FOR USE BY THE STREETS AND DRAINAGE DIVISION FROM HEIL OF TEXAS,OF HOUSTON,TEXAS,IN THE AMOUNT OF$286,777.00 THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM. Councilmember Turner seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 21-255 5. Consider authorizing the City Manager to execute an agreement with CDM Smith, Inc., to continue management of the Municipal Separate Storm Sewer System (MS4) Permit for the City of Beaumont for Fiscal Year 2022. On October 16, 2012, by Resolution No. 12-249, City Council awarded CDM Smith, Inc., of Houston, an agreement for Professional Engineering Services to manage the MS4 Permit. The manager of the permit conducts dry and wet weather screenings of our five (5) major outfalls in the City. Under the permit, the city is required to submit an annual report summarizing activities and results of the screenings and other inspections conducted throughout the year which CDM Smith, Inc., has successfully completed on the City's behalf since 2012. The agreement includes implementation of the stomiwater management plan that details how the city (and DD6) will comply with the MS4 permit. Minutes—October 12,2021 If approved, the total services and expenses shall not exceed $250,000.00 without the City's prior written authorization. Funds will come from the General Fund and Public Works Department. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN ENGINEERING SERVICES AGREEMENT WITH CDM SMITH,INC.,OF HOUSTON,TEXAS,IN AN AMOUNT NOT TO EXCEED$250,000 TO MANAGE THE MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT. Councilmember Feldschau seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 21-256 6. Consider approving the purchase of one Case wheel loader for use in the Solid Waste Division. One Case wheel loader will be purchased from Associated Supply Company of Beaumont, Texas, in the amount of$209,046.90. This will replace Unit 5111, a 1992 John Deere 644E wheel loader, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through Buyboard, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. Buyboard complies with State of Texas' procurement statutes. Manufacturer's warranty is twelve (12) months. Funds will come from the Solid Waste Fund. Approval of the resolution. Mayor Pro Tem Samuel moved to ADOPT A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF ONE(1)CASE WHEEL LOADER FOR USE BY THE SOLID WASTE DIVISION FROM ASSOCIATED SUPPLY COMPANY, OF BEAUMONT, TEXAS, IN THE AMOUNT OF $209,046.90 THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM. Councilmember Durio seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Minutes—October 12,2021 Resolution 21-257 7. Consider approving the purchase of three mowers for use in the Parks Department. One John Deere 6700A PrecisionCut Fairway mower in the amount of$55,367.17 will be purchased for use at the Henry Homberg Golf Course. This will replace unit 4234, a 2012 Jacobsen LF570 Fairway Mower, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. One John Deere 2750 PrecisionCut Triplex mower in the amount of $40,572.84 will be purchased for use at the Henry Homberg Golf Course. This will replace unit 4373, a 2006 Jacobsen Greensking IV Greens mower, which has exceeded the expected service life and will be disposed of in accordance with the City's surplus equipment policy. One John Deere 2550 PrecisionCut Triplex mower in the amount of $36,896.09 will be purchased for use at the Henry Homberg Golf Course. This will replace unit 4398, a 2013 Jacobsen Greensking IV Greens mower, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. Total pricing, in the amount of$132,836.10,was obtained from Brookside Equipment Sales, of Houston, Texas, through the BuyBoard contract. BuyBoard is a cooperative purchasing association that complies with the State of Texas' procurement statutes. Manufacturer's warranty is twelve (12) months. Funds will come from the Capital Reserve Fund. Approval of the resolution. Councilmember Feldschau moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF THREE (3) JOHN DEERE MOWERS FOR USE BY THE PARKS DEPARTMENT FROM BROOKSIDE EQUIPMENT SALES OF HOUSTON, TEXAS, IN THE AMOUNT OF $132,836.10 THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 21-258 8. Consider approving the award of a contract to Lark Group Inc. of Warren, Texas for the asbestos abatement and demolition of the structure located at 2600 Girolamo. The City red tagged the structure located at 2600 Girolamo due to the unsafe condition. The owners have failed to make any repairs and the structure was presented to City Council and a raze order was issued. Minutes—October 12,2021 Bids were requested for the asbestos abatement and demolition of the structure. Six vendors were notified, and four bids were submitted. Lark Group, Inc. of Warren Texas provided the low qualified bid in the total amount of$114,000. Funds will come from the General Fund Approval of the resolution. Councilmember Neild moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO LARK GROUP,INC.,OF WARREN,TEXAS,IN THE AMOUNT OF$114,000.00,FOR THE ASBESTOS ABATEMENT AND DEMOLITION OF THE STRUCTURE LOCATED AT 2600 GIROLAMO STREET; AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH LARK GROUP, INC., OF WARREN, TEXAS. Councilmember Turner seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Resolution 21-259 9. Consider a request to abandon a portion of Cottonwood Street located between Concord Road and St. Helena Street. Don Burrel of Fittz & Shipman, Inc., is requesting the abandonment of Cottonwood Street between Concord Road and St. Helena Street. The Beaumont Independent School District would like to encompass this portion of Cottonwood in their new bus parking facility. The street currently cuts the existing facility in half. Gates would be installed to eliminate public access. Due to the proximity of the new fire station, the Fire Department is requesting that a Knox Gate System be installed for emergency access. At a Joint Public Hearing held on June 21, 2021, the Planning Commission recommended 6:0 to approve the request to abandon a portion of Cottonwood Street with the following conditions: 1. Retain existing utility easement for the water line. 2. Gates will require installation of Knox Gate System. 3. If approved, applicant shall obtain an appraisal and Title Commitment for the property to be abandoned at their expense. Appraisal and Title Commitment must be submitted to the Planning office along with proof that payment has been arraigned prior to the item being placed on City Council's agenda. All of the required items for the third condition have been submitted. Approval of the ordinance with the following conditions: 1. Retain existing utility easement for the water line. 2. Gates will require installation of Knox Gate System. Minutes—October 12,2021 Mayor Pro Tern Samuel moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE VACATING AND ABANDONING A PORTION OF COTTONWOOD STREET LOCATED BETWEEN CONCORD ROAD AND ST. HELENA STREET, WITH THE CONDITIONS, CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Durio seconded the motion. AYES: MAYOR MOUTON,MAYOR PRO TEM SAMUEL,COUNCILMEMBERS DURIO,GETZ, TURNER, FELDSCHAU AND NEILD NAYS: NONE MOTION PASSED Ordinance 21-069 PUBLIC HEARING - Cancelled Receive comments related to the property located at 885 Powell Street 10. Consider an ordinance declaring 885 Powell an Imminent Danger and order its immediate demolition and cleanup. (This Item was cancelled) 885 Powell (garage apartment) was "tagged" as unsafe on September 20, 2021. The new owner was making repairs to the structure and removed two of the load bearing walls. The structure then collapsed, causing a gas leak. Staff has coordinated with CenterPoint to disconnect the leaking gas line. Funds will come from the General Fund. Approval of the ordinance. DISCUSSION ITEM * Review and discuss a proposal to utilize a private ambulance company to help respond to medical calls and be an extension of Beaumont Fire/EMS Earl White, Fire Chief reviewed and discussed a proposal to utilize a private ambulance company to help respond to medical calls and be an extension of Beaumont/Fire EMS. Fire Chief White stated that from July 23, 2020, the State approved an Ambulance Strike Team (AST) consisting of two ambulances, which included AMR on the deployment. It was also stated that calls continue to increase yearly, in FY 2010 there was 16,233 calls; FY 2014 there was 17,754; FY 2020 there was 19,206; and in FY 2021 there was 20,004. There's a shortage of paramedics as well as a decrease in availability of private ambulance services to assist and respond. December 1, 2021, AMR will be applying for a dedicated license for the Beaumont area with the state and a certificate of occupancy for 2050 N. 11th St., that will be applied for as well. Employees will be trained with BEMS and the NETP program. There will be no cost to the city. COMMENTS Public Comments (Persons are limited to three minutes) Minutes—October 12,2021 Richard Lord 6906 Redwood Falls Pasadena TX Stated to Council that he's the current Chairman of the Plumbers Political Action Committee, spoke regarding the egregious reporting that was done by the Examiner, stated that not ever has a Plumbers ACT fund ever violated state law, the PAC would never want to embarrass the Mayor, they are big supporters of hers, the members of Local 68 voted on supporting her, it's not one person, it's not dues money, all of the information reported by the Examiner could have been clarified with a phone call, anyone can google Plummer's Local 68 PAC fund, the Texas Ethics Commission will tell anyone that they are a GPAC, not only do they support the Mayor they have supported other Councilmembers as well, stated that their phones are easily accessed, very disappointed with the article that was written, stated that if they have to contact their attorneys they will do so, apologized to the Mayor and wanted to set the record straight Brian Nepveuax 3415 Laurel St. Beaumont TX Announced the first Annual Trunk or Treat and Movie Night in the park put on by Make Ends Meet nonprofit, the event will be October 31, 2021, at Rogers Park starting at 6:00 p.m.,they will be playing Hotel Transylvania, all citizens are encouraged to attend and bring their little trick or treaters Jude Paredez 10620 Gage Rd. Beaumont TX Congratulated Mayor Mouton on her win as Mayor, commented on an incident that occurred in front of his home, made additional comments regarding the Beaumont Police Department as well as the Police Chief, stated that Beaumont needs a Civilian Review Board so that the Police Chief could have support regarding decisions that he makes, pleaded with Council as he has done in the past to create a Civilian Review Board, stated to Council to pay Jefferson County what is owed James Eller 2332 Evalan Beaumont TX Stated that there was an incident on Facebook with the Ward II Councilmember where there was some unjustly things that were said, contacted the City regarding the property that he thinks the conversation on Facebook was regarding, the property he's referring to has a time frame of completion that is coming up and he's asking his Councilmember of Ward I as well as the At-Large Councilmembers to allow him more time to get the issues taken care with this property, also stated that the city is in violation of its own ordinance regarding their property William McCullough 2385 Broadway Beaumont TX Spoke to Council regarding his water bill that he spoke to Council about on last week, stated that he's still having issues, most of the information regarding a citizens water bill in the ordinance is hidden, stated it should be where citizens can find the information easily, stated that he did his own calculations and found that his water bill should be forty dollars less than what he's being charged, believes he's due a refund, also commented on consumption versus the number of units, asked that Council look at this and do something about it Minutes—October 12,2021 * Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER NEILD - NONE MAYOR PRO TEM SAMUEL- ASKED THAT COUNCIL TAKE INTO CONSIDERATION AN ISSUE ON HELBIG RD., STATED THAT THERE'S NO SIDEWALKS AND VERY POOR LIGHTING, WOULD LIKE THE CITY TO MOVE FORWARD WITH DETERMINING HOW THEY CAN RELIEVE THAT PROBLEM, STATED THAT THERE'S A HOUSING COMPLEX ON MAIDA RD.,AS WELL AS ON THE FIRST PART OF HELBIG RD., OVER THE YEARS THERE HAS BEEN FOUR HIT AND RUNS, THREE SEVERE INJURIES AND FIVE TOTAL PEDESTRIANS HIT OVER A FIVE YEAR SPAN,WOULD LIKE THIS TO BE LOOKED AT COUNCILMEMBER FELDSCHAU - NONE COUNCILMEMBER TURNER- STATED THAT TEXAS TRAVEL AWARDS HAS RECOGNIZED CATTAIL MARSH AS THE NUMBER ONE FREE DESTINATION TRAVEL FACILITY IN TEXAS FOR 2021, THERE ARE GREAT THINGS HAPPENING IN BEAUMONT, THANKED THE CITY MANAGER AND THE CVB STAFF FOR ALL THAT THEY DO COUNCILMEMBER GETZ- ANNOUNCED OKTOBERFEST THIS SATURDAY AT ROGERS PARK STARTING AT 3:00 P.M., UNTIL DUSK, THERE WILL BE GREAT ACTIVITIES, ENCOURAGED EVERYONE TO COME OUT AND ENJOY, THE SYMPHONY OF SOUTHEAST TEXAS WILL BE PERFORMING COUNCILMEMBER DURIO - INFORMED EVERYONE THAT THE HIGH-WATER RESCUE VEHICLE HAS COME IN AND THE FIRE DEPARTMENT IS CURRENTLY DOING TRAINING ON THE USE OF THE VEHICLE, IF THERE'S EVER A FLOOD AGAIN THE VEHICLE AND THE FIREMEN WILL BE READY CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE MAYOR MOUTON - COMMENTED ON DOGTOBERFEST, CONGRATULATED THE WINNERS AND EVERYONE THAT CAME OUT,THE WEATHER WAS GREAT AND IT WAS A GREAT SUCCESS, STATED THAT THE NAACP HAD THEIR FIRST LAFAYETTE SPIVEY GOLF TOURNAMENT AND IT WAS WELL ATTENDED,COUNCILMEMBER SAMUEL AS WELL AS STATE REPRESENTATIVE JOE DESHOTEL BOTH PLAYED IN THE TOURNAMENT, ALSO COMMENTED ON A LOT OF NEW EQUIPMENT THAT WAS VOTED ON TODAY THAT WILL BE UTILIZED BY STAFF TO IMPROVE THE CITY, ANNOUNCED A CITY COUNCIL WORKSHOP ON TOMORROW, OCTOBER 13, 2021, THE WORKSHOP WILL START AT 9:00 Minutes—October 12,2021 A.M.,ON THE 1ST FLOOR OF THE LAKESIDE CENTER, COUNCIL WILL BE DISCUSSING NEW ITEMS THAT WILL MOVE THE CITY FORWARD,ALSO ANNOUNCED OKTOBERFEST THAT WILL TAKE PLACE ON SATURDAY,OCTOBER 16,2021,AT ROGERS PARK STARTING AT 3:00 P.M.,ENCOURAGED EVERYONE TO ATTEND Open session of meeting recessed at 2:53 p.m. EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Jefferson County, Texas v. City of Beaumont, Texas; No. B-198,481 Robin Mouton, Mayor Tina Broussard, City Clerk Minutes—October 12,2021 B Confirmation of board and commission member appointments RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following appointments be made: Appointment Commission Beginning of Expiration of Term Term Rodney Isles Community 10/19/2021 09/30/2023 Development Advisory Committee Frederick Fusilier Community 10/19/2021 09/30/2023 Development Advisory Committee Charles Taylor Community 10/19/2021 09/30/2023 Development Advisory Committee Cynthia Ligon Community 10/19/2021 09/30/2023 Development Advisory Committee Alexia Morgan Community 10/19/2021 09/30/2023 Development Advisory Committee Carlton Sharp Community 10/19/2021 09/30/2023 Development Advisory Committee Joseph Roberts Community 10/19/2021 09/30/2023 Development Advisory Committee Lashon Proctor Community 10/19/2021 09/30/2023 Development Advisory Committee Lynda Kay Makin Historic Landmark 10/19/2021 09/30/2023 (Planning Comm. Commission Rep.) Mania Provo Historic Landmark 10/19/2021 09/30/2023 (Attorney) Commission Thomas Sigee Historic Landmark 10/19/2021 09/30/2023 Commission Yolanda Nan Avery Historic Landmark 10/19/2021 09/30/2023 Commission Vanessa Williams Library Commission 10/19/2021 09/30/2023 Belinda Taylor Library Commission 10/19/2021 09/30/2023 Belinda George Library Commission 10/19/2021 09/30/2023 Toya Miller Parks and 10/19/2021 09/30/2023 Recreation Advisory Committee Tyrone Cormier Parks and 10/19/2021 09/30/2023 Recreation Advisory Committee Terry Roy Parks and 10/19/2021 09/30/2023 Recreation Advisory Committee Lynda Kay Makin Planning and 10/19/2021 09/30/2023 Zoning Commission Sandy Pate Planning and 10/19/2021 09/30/2023 Zoning Commission M. S. Shawn Javed Planning and 10/19/2021 09/30/2023 Zoning Commission Eddie Senigaur Planning and 10/19/2021 09/30/2023 (Alternate) Zoning Commission Erika Harris Planning and 10/19/2021 09/30/2023 (Alternate) Zoning Commission Johnny Beatty Planning and 10/19/2021 09/30/2023 Zoning Commission Hamza Jabbar Planning and 10/19/2021 09/30/2023 Zoning Commission Rev. Dwight Benoit Police Department 10/19/2021 09/30/2023 Community Advisory Committee John Stafford Police Department 10/19/2021 09/30/2023 Community Advisory Committee M. S. Shawn Javed Police Department 10/19/2021 09/30/2023 Community Advisory Committee James Reed Police Department 10/19/2021 09/30/2023 Community Advisory Committee Darrell Stephens Police Department 10/19/2021 09/30/2023 Community Advisory Committee Geary Senigaur Police Department 10/19/2021 09/30/2023 Community Advisory Committee Jon Reaud Police Department 10/19/2021 09/30/2023 Community Advisory Committee The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - B EAU 0 N T TEXAS TO:. City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution authorizing a one-year contract with the Art Museum of Southeast Texas in the amount of$180,000 for FY 2022. BACKGROUND The City of Beaumont (City) and the Art Museum of Southeast Texas (AMSET) entered into a lease agreement on December 30, 1986, whereby the City and AMSET agreed to a 99-year lease on the land and building to be used as an art museum. The City supports AMSET with annual allocations,major maintenance on the facility in accordance with the lease agreement, and garbage removal. In return, AMSET is open to the general public and strives to provide programs and services to the entire community. FUNDING SOURCE $80,000 from the Hotel Occupancy Tax Fund and$100,000 from the General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a one-year operation agreement, substantially in the form attached hereto as Exhibit "A," between the Art Museum of Southeast Texas (AMSET) and the City of Beaumont in the amount of $180,000.00 for FY 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - AGREEMENT FOR THE OPERATION OF AN ART MUSEUM WHEREAS, the Art Museum of Southeast Texas, a Texas non-profit corporation, hereinafter referred to as "Museum", and the City of Beaumont, a municipal corporation of the State of Texas, hereinafter referred to as "City", agree as follows: 1. City hereby hires and engages Museum to operate an art museum open to the public on the premises leased from the City and described in the lease between the parties dated December 30, 1986 and made a part hereof for all purposes (herein "the premises"). Museum agrees to accept such hiring and hereby agrees to operate such art museum. 2. This agreement shall be for a term of one year commencing October 1, 2021. The City agrees to pay museum the sum of Forty-Five Thousand Dollars ($45,000) per quarter. Of the total annual sum of One-Hundred Eighty Thousand ($180,000) Dollars, Eighty Thousand ($80,000) Dollars will be derived from the Hotel Occupancy Tax authorized by Tax Code Section 351.001 et.seq. which requires that such funds be expended for arts and historical events or projects that directly enhance and promote tourism and the convention and hotel industry. 3. Expenditure of the Eighty Thousand ($80,000) Dollars from Hotel Occupancy Tax (HOT) funds shall be related to the purposes established by Tax Code Section 351.101(a)(4). EXHIBIT "A" 4. Funding under this contract will require that should a seminar be held during the term of this contract designed to assure that expenditures of Hotel Occupancy Tax funds are made in compliance with the Act, a representative of the Museum will attend the seminar. 5. The Museum shall submit quarterly reports in the format provided by the City reflecting the activities of Museum as they relate to the HOT funds authorized in this contract. 6. City or Museum may terminate this Agreement for cause if either party defaults in the performance of any covenant or condition of this Agreement. Prior to such termination, City or Museum must provide the other party with written notice of such default and if the party does not cure the default within fifteen (15) days after the giving of notice the party giving such notice may terminate the Agreement by written notice. 7. City shall allow Museum and its employees, volunteers, patrons and guests to use fifty (50) designated parking spaces in the City owned parking lot lying directly to the east across Main Street from the premises during periods of use of the premises. Otherwise such spaces may be used for City's Civic Center and theater event parking. In addition, the City shall provide free parking for buses transporting school children to the art museum. Said parking places to be as available and as directed by the City's Civic Center director at a site convenient to the Museum. Parking spaces on the premises shall be available for City's use during periods when the premises are not in actual use. 8. The Museum agrees to indemnify, hold harmless and defend, at its own expense, the City of Beaumont and its officers, agents, servants and employees, from and against any and all claims, causes of action and damages of every kind arising out of or in conjunction with the execution, performance attempted performance or non- performance of this contract or from the operations and actions of the Art Museum of Southeast Texas (AMSET), its officers, agents and employees and specifically including herein any and all acts of negligence by the City of Beaumont, its agents, officers or employees carried out under the terms of this agreement. IN WITNESS, WHEREOF City and Museum have executed or caused to be executed by their authorized officers or agents this Agreement on the day of , 2021. CITY OF BEAUMONT ART MUSEUM OF SOUTHEAST TEXAS By: By: Kyle Hayes Name: City Manager Title: ATTEST: ATTEST: By: By: City Clerk Name: Title: - � D BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution authorizing a one-year contract with the Texas Energy Museum in the amount of$95,000 for FY 2022. BACKGROUND The City is entitled to utilize revenues derived from the hotel-motel occupancy tax for historic preservation and the promotion of tourism. The Texas Energy Museum meets the above criteria by highlighting the history, along with current developments, of the oil industry in the Southeast Texas region. FUNDING SOURCE Hotel Occupancy Tax Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a one-year financial assistance agreement, substantially in the form attached hereto as Exhibit "A," between the Texas Energy Museum and the City of Beaumont in the amount of$95,000.00 for FY 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - STATE OF TEXAS § COUNTY OF JEFFERSON § AGREEMENT This agreement between the City of Beaumont, a municipal corporation, herein called "City", and the Texas Energy Museum, herein called "TEM", is as follows: WITNESSETH: WHEREAS V.T.C.A., Tax Code Section 351.001 et.seq., authorizes the City to levy by ordinance, a hotel tax which may not exceed seven percent (7%) of the consideration paid by a hotel occupant; and WHEREAS, V.T.C.A. Tax Code Section 351.101 (a)(5), authorizes the City to use a portion of the revenues derived from its hotel occupancy tax for historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums at or in the immediate vicinity of convention center facilities or located elsewhere in the municipality or its vicinity that would be frequented by tourists; and, for projects that directly enhance and promote tourism and convention activities. WHEREAS, under the authority of V.T.C.A. Tax Code Section 351.101(a)(5), the City desires to provide financial assistance to TEM. NOW, THEREFORE, the City and TEM agree as follows: 1. City agrees to pay to TEM the amount of Ninety-Five Thousand ($95,000) Dollars. The payment provided for herein will be made quarterly in the amount of Twenty-Three Thousand Seven Hundred Fifty ($23,750) Dollars per quarter commencing October 1, 2021 from funds as available and collected from the hotel occupancy tax. '—EXHIBTT—"A" Any funds not expended by TEM will be retained by TEM to be reallocated for similar purposes by approval of City. 2. All expenditure of funds shall be reasonably related to the purposes established by V.T.C.A. Tax Code Section 351.101(a)(5). 3. The TEM is an independent contractor and is not an officer, agent or ,employee of the City. 4. In return for the payments provided for herein, TEM agrees to operate for the ' period October 1, 2021 to September 30, 2022. 5. The TEM shall submit quarterly reports in the format provided by the City reflecting the activities of TEM as they relate to this contract. The TEM shall submit such reports quarterly commencing January 15, 2022. 6. The City Manager of City or his designated representative shall, upon reasonable notice, have the right to inspect all books and records of the TEM. 7. Upon termination of this agreement or any extension thereof, unless it be renewed, the TEM shall deliver to the City all funds paid under this contract that it may have and all removable personal property that may have been purchased with funds derived from said tax. 8. Funding under this contract will require that should a seminar be held during the term of this contract designed to assure that expenditures of Hotel Occupancy Tax funds are made in compliance with the Act, a representative of TEM will attend the seminar. 9. TEM agrees to indemnify, save harmless, and defend the City of Beaumont from any and all claims, causes of action and damages of every kind arising from the operations of TEM, its officers, agents and employees, including the officers, agents, and employees involved in TEM operation and specifically including herein any and all acts of negligence by the City of Beaumont, its agents, officers or employees, carried out under the terms of this agreement. EXECUTED this the day of , 2021. CITY OF BEAUMONT By: Kyle Hayes City Manager ATTEST: By: City Clerk TEXAS ENERGY MUSEUM, INC. By: Name: Title: ATTEST: By: Name: Title: E BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution authorizing a one-year contract with BUILD, Inc., Beaumont Main Street in the amount of$75,000 for FY 2022. BACKGROUND The Beaumont Main Street program has established a partnership between public and private sectors that is dedicated to the revitalization of Beaumont's Historic Central Business District. The annual contribution from the City will be matched with other local funds and used to promote downtown business development and retention. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a one-year financial assistance agreement, substantially in the form attached hereto as Exhibit "A," between BUILD, Inc., Beaumont Main Street and the City of Beaumont in the amount of$75,000.00 for FY 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - STATE OF TEXAS § COUNTY OF JEFFERSON § This agreement is made and entered into by and between the City of Beaumont, Texas, a municipal corporation of the State of Texas, hereinafter called "City", acting herein by and through its duly authorized City Manager, and BUILD, Inc., Beaumont Main Street, a non-profit corporation, hereinafter called "BUILD", acting herein by and through its President. WHEREAS the City believes that economic development and downtown revitalization are crucial to the continued economic success of City and believes that BUILD should be retained to carry out a program of work on behalf of City to accomplish these goals; NOW, THEREFORE, in consideration of the mutual promises made herein, the City and BUILD agree as follows: STATEMENT OF WORK City does hereby enter into a contract with BUILD to provide a comprehensive range of plans and projects in Beaumont directed at economic development and downtown revitalization by: a) promoting the physical and social development, redevelopment, and economic wellbeing of downtown Beaumont. b) creating an environment in the downtown area, which is conducive to residential, commercial, employment, recreational and cultural-artistic revitalization; c) attracting new employers. EXHIBIT "A" d) complying with all provisions of the Contract for Services - Urban Main Street program between BUILD and the Texas Historical Commission. COMPENSATION City hereby agrees to pay to BUILD during the term of this agreement Seventy- five Thousand Dollars ($75,000) from the City's General Fund. BUILD agrees to raise at least Seventy-Five Thousand ($75,000) in additional funding from the private sector to match the City's financial commitment. DISBURSEMENT Payment to BUILD will be made on a reimbursement basis and those payments will be supported by proper verifiable documentation. RECORDS AND REPORTS BUILD shall submit quarterly reports in the format provided by the City reflecting their activity as they relate to this contract. BUILD shall submit such reports quarterly commencing January 15, 2022. SUSPENSION AND TERMINATION The term of this agreement will be October 1, 2021, through September 30, 2022. Suspension and/or termination may occur if BUILD fails to comply with any or all provisions of this agreement or for convenience. INDEPENDENT CONTRACTOR BUILD is an independent contractor and is not an officer, agent, or employee of the CITY. ACCESSIBILITY OF RECORDS The City retains the right to inspect and/or audit the records of BUILD, Inc. as they consider necessary to assure compliance with this agreement. LOSS, DAMAGE, PERSONAL INJURY BUILD agrees to indemnify, hold harmless and defend, at its own expense, the City of Beaumont and its officers, agents, servants and employees, from and against any and all claims, causes of action and damages of every kind arising out of or in conjunction with the execution, performance attempted performance or non- performance of this contract or from the operations and actions of BUILD, Inc., its officers, agents and employees and specifically including herein any and all acts of negligence by the City of Beaumont, its agents, officers or employees carried out under the terms of this agreement. EXECUTED this the day of , 2021. CITY OF BEAUMONT By: Kyle Hayes City Manager ATTEST: By: City Clerk BUILD, INC. BEAUMONT MAIN STREET By: Name: Title: ATTEST: By: Name: Title; ' F SEA UM1.4NT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution approving the purchase of one sewer inspection camera for use in the Sewer Maintenance Division. BACKGROUND One TrakSTAR pipe inspection portable camera will be purchased from Patterson Equipment Company, of The Woodlands, in the amount of$62,679.45. The portable camera will be transported in an enclosed trailer that is towable by many City vehicles. This is a remotely operated camera and allows more accessibility for sewer inspections and detection of problems. This will replace Unit 3347, a 2009 Ford F750 Camera/flush combination truck, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through Buyboard, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. Buyboard complies with State of Texas' procurement statutes. Manufacturer's warranty is twelve (12) months. Quote is attached. FUNDING SOURCE Water Fund. RECOMMENDATION Approval of the resolution. Ti• (Patterson Equipment Ggm�vany City of Beaumont PO BOX 130367,THE WOODLANDS,TX 77393,TEL: (281) 770-6714 1350 Langham Beaumont, TX 77707 www.pattersonequipment.net Attention-Mike Tywater Sales Quotation Date: 10/04/2021 Expiration:12/31/2021 Salesperson: Jeff Patterson Quote Number:CR20410 Line# Part# Description Price Qty Extend Sewer.Inspection,and Cleaning Product# 593-19 Quote Reflects 5%discount given to Buy Board. Purchases Private Eye 1 011-02002-01 Private Eye 2 Portable Mainline System To 1 Include: (1)- 1375 Mini mainline system controller with DVR (1)-Audio recording microphone (1)- Data Display Lite data information system (1) -Frame mounted, compact cable reel (1)-Single conductor, steel armored television cable, 500' (1)-Wheeled frame/cart assembly Additional 500'of Cable for total of 1,000' 2 569-20283 Single Conductor, Steel Armored Cable, Per Foot 500 3 010-01103-02 Auxiliary Desktop Controller, Dual Tone, Zoom, 1 Joystick, Wireless LED Camera with Internal Diagnostic 4 010-01655-202 TrakSTAR Pan &Tilt Zoom Camera with 1 diagnostics, NTSC, Single Conductor (1)-TrakSTAR rotating head zoom camera with diagnostics and LED lighting, 4 pin (1)-Camera case Steerable Tractor with Rear View Camera and Motorized Lift 5 032-02500-034 TranSTAR Steerable,V3, Inspection Transport 1 Vehicle, Single Conductor with Integrated Color Rear View Camera and Motorized Camera Lift (1)-Mainline steerable tractor, 6 pin with Integrated Color Rear View Camera (1)-Camera lift for TrakSTAR camera (1)-Tractor to camera power cable (6)-Standard tires (1)-Tractor extension kit (1)-TranSTAR Insertion/Retrieval Assembly (1)-Tractor storage rack Page 1 of 2 Line# Part# Description Price Qty Extend (1)-Tractor operations manual 6 840-38613 Kit, Spacer, Small Pipe, 1/4 Increment, TranSTAR 1 Wheels 7 867-34822 High Traction Caster Wheel,TranSTAR Tractor 6 8 867-34843 Knobby Balloon Wheel,TranSTAR Tractor 4 9 840-35686 MegaTRAK wheel kit, TranSTAR Tractor 1 Includes: (6)- Hub assemblies (6)-2.70"diameter wheel rings (6)-3.30"diameter wheel rings (4)-4.40"diameter wheel rings (1)-Snap ring pliers 10 860-37376 6"X 2" Pneumatic Wheel Assembly,TranSTAR 4 Tractor Test Cables and Downhole Cable Guide 11 806-31484 Test Cable, Mainline, N Plug X 6 Pin Screw On 1 12 806-39319 Cable, Mainline, 4 Pin Female (Euro)Screw On To 1 6 Pin Male Screw On (Camera Test Cable) 13 867-15975 Lowering Rope With "D" Ring, 28' 1 14 569-18088 Tiger Tail 1 15 805-13737 Top Manhole Roller 1 16 841-40015 Recommended Spare Parts Kit 1 (1)-SINCON cable grip assembly (1) -3 pin to 6 pin pigtail cable (1)-SINCON removable pigtail installation kit (1)-SINCON removable pigtail bullet compression fitting replacement kit (2)-4 pinTranSTAR to TrakSTAR cable 17 634-18421 Kit, Grinder, Hand, Variable Speed, Dremel 1 18 950-18024-3 Training, Inspection Equipment, Personnel, Per 2 Day Less 5%discount ($3,256.55) Shipping 19 701-31433 Shipping Crate, Private Eye 2 1 20 950-18039 Shipping - FOB Petaluma CA or Mt Sterling, KY 1 Contact factory for quotation as needed Sub-Total $62,679.45 Tax Page 2 of 2 Total $62,679.45 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of one (1) TrakSTAR pipe inspection portable camera for use by the Sewer Maintenance Division from Patterson Equipment Company, of The Woodlands, Texas, in the amount of $62,679.45 through the BuyBoard Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - .G. BEA1. U MONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution approving the purchase of new gym equipment for use at the Lakeside Center. BACKGROUND The existing gym equipment in use at the Lakeside Center was originally located at the Best Years Center, and has exceeded its useful service life. New gym equipment will be purchased from Marathon Fitness, of Sugarland, Texas, in the amount of$58,636.20. The existing equipment will be traded in to the vendor for a$1,200 credit,making the total purchase price $57,436.20. Pricing was obtained through the BuyBoard, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. BuyBoard complies with State of Texas' procurement statutes. Manufacturer's warranty is twelve (12)months. Quote is attached. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. r' Sales Proposal ‘1°1( I www.MarathonFitness.com Date Page P.O. Box 17705 Oct 8,2021 Page 1 of 2 Sugar Land, TX 77496 Proposal Number Tel:(800)391-9496 Fax:(888)240-9360 QT0027531 Marathon Fitness Printed On 10/8/2021 Fitl)es:z Ccnl'r SpeCIROsfs At 10:53:26AM Bill To: Ship To: Lakeside Center Best Years(was Best Years Center) LAKESIDE CENTER BEST YEARS CITY OF BEAUMONT 150 MAGNOLIA ST. P.O.BOX 3827 BEAUMONT,TX 77701 BEAUMONT,TX 77704 STACY GONZALES Tel:(409)838-3435 stacy.gonzaies©beaumontlexas.gov Salesperson Proposal Valid Until Terms Chrlsta Davis 11/7/2021 Net 30 • Qty. Item Number Description Unit Retail Sales Price Extended Price NOTE CARDIO&STRENGTH EQUIPMENT 1 COIOES-AO Precor Vitality Leg Press w/Calf Extension(295 lbs with $4,200.00 $3,042.00 $3,042.00 add-on system)(Standard Titanium Frame/Black Upholstery) 1 C002ES-AO Precor Vitality Let Puildown(220 lbs with add-on system) $3,600.00 $2,535.00 $2,535.00 (Standard Titanium Frame/Black Upholstery) 1 C012ES-AO Precor Vitality Shoulder Press(200 lbs with add-on $3,400.00 $2,535.00 $2,535.00 system)(Standard Titanium Frame/Black Upholstery) 1 C001ES-AO Precor Vitality Chest Press(240 lbs with add-on system) $3,600.00 $2,535.00 $2,535.00 (Standard Titanium Frame/Black Upholstery) 1 CO27ES Precor Vitality Leg Extension/Leg Curl(240 lb stack with $3,900.00 $2,808.00 $2,808.00 Sib add-on system)(Standard Titanium Frame/Black Upholstery) 1 CO25ES Precor Vitality Bicep/Tricep(170 lb stack with 5 lb $3,800.00 $2,808.00 $2,808.00 add-onsystem)(Standard Titanium Frame/Black Upholstery) 1 20003 NuStep Upper Body Ergometer(UE8 MAX)with standard $7,245.00 $6,620.50 $6,520.50 (22"seat)with 360°access;accommodates users up to 600 lbs 2 TRM 631-B NP Precor TRM 631 Treadmill-120v-P31 Console(Tungsten $6,295.00 $3,846.60 $7,693.00 Shroud/Black Frame) e vacr,::a> Quotation continued on next page... iilPRE'1IJR -�AtlTNORIZED DEAL:fER :-:-_ ..:-4'-....-—,-.,--V.�... :. ..tea A".) Sales Proposal www.MarathonFitness.com Date Page P.O. Box 17705 Oct 8,2021 Page 2 of 2 TX Sugar Land, 77496 Proposal Number Tel:(800)391-9496 Fax:(888)240-9360 QT0027531 Marathonarmeigr Printed On 10/8/2021 E•il!ic' c Colltir5peeiatlsrs At 10:53:26AM Bill To: Ship To: Lakeside Center Best Years(was Best Years Center) LAKESIDE CENTER BEST YEARS CITY OF BEAUMONT 150 MAGNOLIA ST. P.O.BOX 3827 BEAUMONT,TX 77701 BEAUMONT,TX 77704 STACY GONZALES Tel:(409)838-3435 stacy.gonzales@beaumonttexas.gov Salesperson Proposal Valid Until Terms Christa Davis 11/7/2021 Net 30 Qty. Item Number Description Unit Retail Sales Price Extended Price 3 EFX 635-B NP Precor 635 EFX-Dual action w/Ajustable Crossramp- $6,495.00 $4,196.50 $12,589,50 P31 Console(Tungsten Shroud/Black Frame) 4 RBK 635-B NP Precor 635 RBK Recumbent Bike,P31 Console(Tungsten $3,095.00 $2,026.50 $8,106.00 Shroud/Black Frame) 1 AS-ELITE Assault Fitness Airblke Elite $1,299.00 $1,039.20 $1,039,20 -1 TRADE-EQUIPMENT Trade-In Equipment must be in good working condition $600.00 $600.00 $-600.00 Keiser leg press,lat,military press,chest.Precor bi/tri &leg extension -1 TRADE-EQUIPMENT Trade-In Equipment CARDIO $600.00 $600.00 $-600.00 3x TRM932/3x EFX532/4x RBK/1 Keiser total body 1 FREIGHT Freight $3,475.00 $3,475.00 $3,475.00 1 EQUIP INSTALL Equipment Installation $2,950.00 $2,950.00 $2,950.00 BUY BOARD BUY BOARD INFORMATIONVendor:Team Marathon Fitness,Address:PO Box 17705,Sugar Land,TX 77496Phone:(281)565-2307,Contact:Paul Croegaert, Email:paul@marathonfitness.comFederal ID: 68-05446644,Contract:Athletic,PE&Gym.Supplies H.D. Exercise Eq.& Accessories#583-19,Effective Date: 4/1/2019 Subtotal $57,436.20 Sales Tax 0.00% $0.00 I accept the terms and conditions of this proposal. Prices are valid for 30 days.Equipment remains the property of Marathon Fitness until paid In full. Total $ 57,436.20 Mastercard,American Express,or VISA are accepted and subject to a 3% convenience fee. ff: �;7--'_ _ _ Signature: ill -F h+ Printed Name: DELIVERY INSTRUCTIONS: ZA'UTHORIEDEA'LER Must arrive by —./ ! Loading Dock: Yes No RESOLUTION NO. • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of gym equipment for use at the Lakeside Center from Marathon Fitness,,, of Sugarland, Texas, in the amount of $58,636.20 through the BuyBoard Cooperative Purchasing Program, with a vendor credit in the amount of$1,200.00 making the total purchase price $57,436.20. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - H BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution authorizing a one-year contract with Beaumont Heritage Society/John Jay French Museum in the amount of$47,000 for FY 2022. BACKGROUND The City of Beaumont is entitled to utilize revenues derived from the hotel-motel occupancy tax for historic preservation and the promotion of tourism. John J. French, an early settler in Beaumont, built the Greek Revival home which has been faithfully restored. The home contains furniture and fixtures from the mid 19th century and is a tourist attraction for our city. FUNDING SOURCE Hotel Occupancy Tax Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a one-year financial assistance agreement, substantially in the form attached hereto as Exhibit "A," between the Beaumont Heritage Society/John Jay French Museum and the City of Beaumont in the amount of$47,000.00 for FY 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - STATE OF TEXAS § COUNTY OF JEFFERSON § AGREEMENT This agreement between the City of Beaumont, a municipal corporation, herein called "City", and the Beaumont Heritage Society operating the John J. French Museum, herein called "Museum", is as follows: WITNESSETH: WHEREAS V.T.C.A., Tax Code Section 351.001 et.seq., authorizes the City to levy by ordinance, a hotel tax which may not exceed seven percent (7%) of the consideration paid by a hotel occupant; and WHEREAS, V.T.C.A. Tax Code Section 351.101 (a)(5), authorizes the City to use a portion of the revenues derived from its hotel occupancy tax "for historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums at or in the immediate vicinity of convention center facilities or located elsewhere in the municipality or its vicinity that would be frequented by tourists; and, for projects that directly enhance and promote tourism and convention activities. WHEREAS, under the authority of V.T.C.A. Tax Code Section 351.101(a)(5), the City desires to provide financial assistance to Museum for historical restoration, preservation, and tourism in Beaumont: EXHIBIT "A" NOW, THEREFORE, the City and Museum agree as follows: 1. City agrees to pay to Museum the amount of Forty-Seven Thousand ($47,000) Dollars. The payment provided for herein will be made quarterly in the amount of Eleven Thousand Seven Hundred and Fifty Dollars ($11,750) per quarter commencing October 1, 2021, from funds as available and collected from the hotel occupancy tax. Any funds not expended by Museum will be retained by Museum to be reallocated for similar purposes by approval of City. 2. All expenditure of funds shall be reasonably related to the purposes established by V.T.C.A. Tax Code Section 351.101(a)(5). 3. The Museum is an independent contractor and is not an officer, agent or employee of the City. 4. In return for the payments provided for herein, Museum agrees to operate for the period October 1, 2021 to September 30, 2022. 5. The Museum shall submit quarterly reports in the format provided by the City reflecting the activities of the Museum as they relate to this contract. The Museum shall submit such reports quarterly commencing January 15, 2022. 6. The City Manager of City or his designated representative shall, upon reasonable notice, have the right to inspect all books and records of the Museum. 7. Upon termination of this agreement or any extension thereof, unless it be renewed, the Museum shall deliver to the City all funds paid under this contract that it may have and all removable personal property that may have been purchased with funds derived from said tax. 8. Funding under this contract will require that should a seminar be held during the term of this contract designed to assure that expenditures of Hotel Occupancy Tax funds are made in compliance with the Act, a representative of the Museum will attend the seminar. 9. The Beaumont Heritage Society agrees to indemnify, hold harmless and defend, at its own expense, the City of Beaumont and its officers, agents, servants and employees, from and against any and all claims, causes of action and damages of every kind arising out of or in conjunction with the execution, performance, attempted performance or nonperformance of this contract or from the operations and actions of the Beaumont Heritage Society/John Jay French Museum, its officers, agents and employees and specifically including herein any and all acts of negligence by the City of Beaumont, its agents, officers or employees, carried out under the terms of this agreement. EXECUTED this the day of , 2021. CITY OF BEAUMONT By: Kyle Hayes City Manager ATTEST: By: City Clerk BEAUMONT HERITAGE SOCIETY By: Name: Title: ATTEST: By: Name: Title: BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution authorizing a one-year contract with the Downtown Beaumont Cultural Arts District(DBCAD)in the amount of$30,000 for FY 2022. BACKGROUND The City is entitled to utilize revenues derived from the hotel-motel occupancy tax to promote the arts. The City will provide funding to DBCAD to enhance tourism and the hotel industry by planning and presenting special events and activities. Funds are to be provided to DBCAD as a flow-through to other programs and exhibitions that bring artists to the area and promote further development into downtown. DBCAD will ensure Hotel Occupancy Tax funds are used appropriately by the receiver programs and exhibitions. Remaining funds are used for operating expenses. FUNDING SOURCE Hotel Occupancy Tax Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a one-year financial assistance agreement, substantially in the form attached hereto as Exhibit "A," between the Downtown Beaumont Cultural Arts District (DBCAD) and the City of Beaumont in the amount of$30,000.00 for FY 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - STATE OF TEXAS § COUNTY OF JEFFERSON § AGREEMENT This agreement between the City of Beaumont, a municipal corporation, herein called "City", and the Downtown Beaumont Cultural Arts District, herein called "DBCAD", is as follows: WITNESSETH: WHEREAS V.T.C.A., Tax Code Section 351.001 et.seq., authorizes the City to levy by ordinance, a hotel tax which may not exceed seven percent (7%) of the consideration paid by a hotel occupant; and WHEREAS, V.T.C.A. Tax Code Section 351.101 (a)(4), authorizes the City to use a portion of the revenues derived from its hotel occupancy tax for the encouragement, promotion, improvement and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture, photography, graphic and craft arts, motion pictures, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution and exhibition of these major art forms; and, for projects that directly enhance and promote tourism and promote convention activities. WHEREAS, under the authority of V.T.C.A. Tax Code Section 351.101(a)(4), the City desires to provide financial assistance to DBCAD. NOW, THEREFORE, the City and DBCAD agree as follows: 1. City agrees to pay to DBCAD the amount of Thirty Thousand ($30,000) Dollars. The payment provided for herein will be made quarterly in the amount of Seventy-Five Hundred ($7,500) Dollars per quarter commencing October 1, 2021, from funds as available and collected from the hotel occupancy tax. ' EXHIBIT "A" Any funds not expended by DBCAD will be retained by DBCAD to be reallocated for similar purposes by approval of City. 2. All expenditure of funds shall be reasonably related to the purposes established by V.T.C.A. Tax Code Section 351.101(a)(4). 3. The DBCAD is an independent contractor and is not an officer, agent or employee of the City. 4. In return for the payments provided for herein, DBCAD agrees to operate for the period October 1, 2021 to September 30, 2022. 5. The DBCAD shall submit quarterly reports in the format provided by the City reflecting the activities of DBCAD as they relate to this contract. The DBCAD shall submit such reports quarterly commencing January 15, 2022. 6. The City Manager of City or his designated representative shall, upon reasonable notice, have the right to inspect all books and records of the DBCAD. 7. Upon termination of this agreement or any extension thereof, unless it be renewed, the DBCAD shall deliver to the City all funds paid under this contract that it may have and all removable personal property that may have been purchased with funds derived from said tax. 8. Funding under this contract will require that should a seminar be held during the term of this contract designed to assure that expenditures of Hotel Occupancy Tax funds are made in compliance with the Act, a representative of DBCAD will attend the seminar. 9. DBCAD agrees to indemnify, save harmless, and defend the City of Beaumont from any and all claims, causes of action and damages of every kind arising from the operations of DBCAD, its officers, agents and employees, including the officers, agents, and employees involved in DBCAD operation and specifically including herein any and all acts of negligence by the City of Beaumont, its agents, officers or employees, carried out under the terms of this agreement. EXECUTED this the day of , 2021. CITY OF BEAUMONT By: Kyle Hayes City Manager ATTEST: By: City Clerk Downtown Beaumont Cultural Arts District By: Name: Title: ATTEST: By: Name: Title: BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution authorizing a one-year contract with the Southeast Texas Arts Council (SETAC) in the amount of $30,000 for FY 2022. BACKGROUND The City is entitled to utilize revenues derived from the hotel-motel occupancy tax to promote the arts. The city provides funding to SETAC to offset a portion of the production of the magazine "Off Ramp"highlighting local events and"Tear Off'Attraction Maps for distribution to hotels. Funds are also provided to SETAC as a flow-through to other programs and exhibitions that bring artists to the area and promote the rich musical heritage of the area. SETAC ensures Hotel Occupancy Tax funds are used appropriately by the receiver programs and exhibitions. Remaining funds are used for operating expenses. FUNDING SOURCE Hotel Occupancy Tax Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a one-year financial assistance agreement, substantially in the form attached hereto as Exhibit "A," between the Southeast Texas Arts Council (SETAC) and the City of Beaumont in the amount of $30,000.00 for FY 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - THE STATE OF TEXAS § COUNTY OF JEFFERSON § AGREEMENT This agreement between the City of Beaumont, a municipal corporation, herein called "City", and the Southeast Texas Arts Council, a Texas non-profit corporation, herein called "Council", is as follows: WITNESSETH WHEREAS V.T.C.A. Tax Code Section 351.001 et.seq., authorizes the City to use revenue derived from its hotel occupancy tax "for general promotional and tourist advertising of the city and its vicinity and conducting a solicitation and operating program to attract conventions and visitors, either by the City or through contracts with persons or organizations selected by the City; and, WHEREAS, V.T.C.A. Tax Code Section 351.101(a)(4), authorizes the City to use a limited portion of the revenue derived from its hotel occupancy tax for the encouragement, promotion, improvement and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture, photography, graphic and craft arts, motion, pictures, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution and exhibition of these major art forms; and, for projects that directly enhance and promote tourism and the convention industry. WHEREAS the Southeast Texas Arts Council is the proper organization to provide assistance in the responsible distribution of public funds for support of the arts in Beaumont. EXHIBIT "A" Now, Therefore, the City and the Council agree as follows: 1. The payment of the total amount of Thirty Thousand ($30,000) Dollars by City to Council will be made from funds as available and as collected from the Hotel Occupancy Tax. Payments of Two Thousand Five-Hundred Dollars ($2,500) will be made monthly for twelve (12) months commencing October 1, 2021. Any funds not expended for the projects and purposes approved will be retained by the Council to be reallocated for similar arts purposes by approval of the City. 2. All expenditure of funds from the Hotel Occupancy Tax shall be reasonably related to the purposes established by V.T.C.A. Tax Code 351.101(a)(4). 3. The Council is an independent contractor and is not an officer, agent or employee of the City. 4. The Council shall submit quarterly reports in the format provided by the City reflecting the activities of the Council as they relate to this contract. The Council shall submit such reports quarterly commencing January 15, 2022. 5. The City Manager or his designated representative shall, upon reasonable notice, have the right to inspect all books and records of the Council. 6. It is understood and agreed that either party may terminate this contract by giving to the other party notice in writing of said termination thirty (30) days in advance. 7. Upon termination of this agreement, unless it be renewed, the Council shall deliver to the City all funds paid under this contract that it may have and all removable personable property that may have been purchased with funds derived from said tax. 8. Funding under this contract will require that should a seminar be held during the term of this contract designed to assure that expenditures of Hotel Occupancy Tax funds are made in compliance with the Act, a representative of the Council will attend the seminar. 9. Council agrees to indemnify, save harmless, and defend the City of Beaumont from any and all claims, causes of action and damages of every kind arising from the operations of Council, its officers, agents and employees, including the officers, agents, and employees involved in museum operation and specifically including herein any and all acts of negligence by the City of Beaumont, its agents, officers or employees, carried out under the terms of this agreement. EXECUTED this the day of , 2021. CITY OF BEAUMONT By: Kyle Hayes ATTEST: City Manager By: City Clerk SOUTHEAST TEXAS ARTS COUNCIL By: Name: ATTEST: Title: By: Name: Title: K BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution authorizing a one-year contract with the Spindletop Gladys City Boomtown Museum in the amount of $10,000 for FY 2022. BACKGROUND The City is entitled to utilize revenues derived from the hotel-motel occupancy tax for the promotion of tourism, convention and hotel activity. The City will provide funding to Spindletop Gladys City Boomtown Museum to enhance tourism and the hotel industry by presenting "Christmas in Boomtown: City in Lights", a Holiday light festival utilizing the grounds of the museum. Funds are to be used on the project to bring visitors to the area to see the lights at night;thus, stimulating tourism and hotel activity. The Museum will ensure the Hotel Occupancy Tax funds are used appropriately. Remaining funds are to be used for operating expenses. FUNDING SOURCE Hotel Occupancy Tax Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a one-year financial assistance agreement, substantially in the form attached hereto as Exhibit "A," between the Spindletop Gladys City Boomtown Museum and the City of Beaumont in the amount of$10,000.00 for FY 2022. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - STATE OF TEXAS § COUNTY OF JEFFERSON § AGREEMENT This agreement between the City of Beaumont, a municipal corporation, herein called "City", and the Spindletop Gladys City Boomtown Museum, herein called "Museum", is as follows: WITNESSETH: WHEREAS V.T.C.A., Tax Code Section 351.001 et.seq., authorizes the City to levy by ordinance, a hotel tax which may not exceed seven percent (7%) of the consideration paid by a hotel occupant; and WHEREAS, V.T.C.A. Tax Code Section 351.101 (a)(5), authorizes the City to use a portion of the revenues derived from its hotel occupancy tax "for historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums at or in the immediate vicinity of convention center facilities or located elsewhere in the municipality or its vicinity that would be frequented by tourists; and for projects that directly enhance and promote tourism and convention activities. WHEREAS, under the authority of V.T.C.A. Tax Code Section 351.101(a)(5), the City desires to provide financial assistance to the Museum to stimulate tourism, convention and hotel activity with the Christmas in Boomtown: City of Lights project. EXHIBIT-HA' NOW, THEREFORE, the City and Museum agree as follows: 1. City agrees to pay to Museum the amount of Ten Thousand ($10,000) Dollars. The payment provided for herein will be made quarterly in the amount of Two Thousand Five Hundred Dollars ($2,500) per quarter commencing October 1, 2021, from funds as available and collected from the hotel occupancy tax. Any funds not expended by Museum will be retained by Museum to be reallocated for similar purposes by approval of City. 2. All expenditure of funds shall be reasonably related to the purposes established by V.T.C.A. Tax Code Section 351.101(a)(5). 3. The Museum is an independent contractor and is not an officer, agent or employee of the City. 4. In return for the payments provided for herein, Museum agrees to operate for the period October 1, 2021 to September 30, 2022. 5. The Museum shall submit quarterly reports in the format provided by the City reflecting the activities of the Museum as they relate to this contract. The Museum shall submit such reports quarterly commencing January 15, 2022. 6. The City Manager of City or his designated representative shall, upon reasonable notice, have the right to inspect all books and records of the Museum. 7. Upon termination of this agreement or any extension thereof, unless it be renewed, the Museum shall deliver to the City all funds paid under this contract that it may have and all removable personal property that may have been purchased with funds derived from said tax. 8. Funding under this contract will require that should a seminar be held during the term of this contract designed to assure that expenditures of Hotel Occupancy Tax funds are made in compliance with the Act, a representative of the Museum will attend the seminar. 9. The Museum agrees to indemnify, hold harmless and defend, at' its own expense, the City and its officers, agents, servants and employees, from and against any and all claims, causes of action and damages of every kind arising out of or in conjunction with the execution, performance, attempted performance or nonperformance of this contract or from the operations and actions of the Museum, its officers, agents and employees and specifically including herein any and all acts of negligence by the City, its agents, officers or employees, carried out under the terms of this agreement. EXECUTED this the day of , 2021. CITY OF BEAUMONT By: Kyle Hayes City Manager ATTEST: By: City Clerk SPINDLETOP GLADYS CITY BOOMTOWN MUSEUM By: Name: Title: ATTEST: By: Name: Title: L BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, sewer, and water improvements in Meadows Subdivision Phase IV West. BACKGROUND On October 7, 2021, a final inspection from all entities was completed for the following: • W Sage approximately 245 feet extension south of existing W Sage to Cul-de-sac at Bellflower Street. • Meadow Run Drive approximately 395 feet extension south of existing Meadow Run Drive to 3-OM 4P markers end of pavement. • Bellflower Street approximately 1105 feet heading east from W Sage to include a Cul-de-sac. Recommended for approval are the street, sewer, and water improvements for Meadows Subdivision Phase IV West right-of-way only. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. A DISHMAN ROAD O 2 X "THE MEADOWS" g SUBDIVISION PHASE FOUR-WEST CALDER LOCATION PLAN NTS RESOLUTION NO. WHEREAS, construction of the street, sewer, and water improvements constructed in Meadows Subdivision, Phase IV West have been completed as follows: Streets • W. Sage approximately 245 feet extension south of existing W. Sage to cul- de-sac at Bellflower Street. • Meadow Run Drive approximately 395 feet extension south of existing Meadow Rum Drive to 3-OM 4P markers end of pavement. • Bellflower Street approximately 1,105 feet heading east from W. Sage to include a cul-de-sac. Street Maintenance, Sewer, and Water Improvements • Meadows Subdivision, Phase IV West right-of-way only ; and, WHEREAS, the developers of said improvements desire to have these improvements accepted and maintained by the City; and, WHEREAS, the director of the Public Works has determined that said improvements meet City standards and qualify for acceptance for permanent maintenance, and the City Council is of the opinion that said improvements should be accepted and maintained by the City of Beaumont; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the above-referenced street, water and sanitary sewer improvements in Meadows Subdivision, Phase IV West rights-of-way, with the exception of streetlights, are hereby accepted by the City of Beaumont and shall be continuously maintained by the City contingent upon filing of the final plat, complete with filings of dedication of all rights-of-way and easements required on the preliminary and final plats and installation of the streetlights. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - 1 October 19,2021 Consider an ordinance accepting the 2021 Certified Tax Roll (FY 2022) BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider an ordinance accepting the 2021 Certified Tax Roll (FY 2022). BACKGROUND The Jefferson Central Appraisal District submitted the Certified Appraisal Roll on July 26, 2021, in the amount of$8,820,063,981. On September 22, 2021, the Council approved an ordinance to accept the appraised roll and established the property tax rate for the tax year 2021 (FY 2022). As required by Section 26.09 of the Tax Code: The tax assessor for a taxing unit shall calculate the tax imposed on each property included on the appraisal roll for the unit and send a Certified Tax Roll to the unit to be approved by Council. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the ordinance. ;SON CO \ /Lk, Jam' ,a ALLISON NATHAN GETZ 'jl`-1,. �-4' TERRY WUENSCHEL TAX ASSESSOR COLLECTOR � ,�,` /\ I CHIEF DEPUTY TEXAS% October 7, 2021 Todd Simoneaux City of Beaumont P O Box 3827 Beaumont, TX 77704 Dear Mr. Simoneaux: Attached is the 2021 Certified Tax Roll Summary. Pursuant to the Texas Property Tax Code, Section 26.09, this certified tax roll summary should be approved by your Council at your next City Council Meeting. After the approval, please return your resolution for retention in the Tax Office. If you should have any questions or require further information, please feel free to call. Sincerely, 10114,4-Y " 4 ALLISON NATHAN GETZ, PCC Assessor-Collector of Taxes Jefferson County, Texas ANG:ce Attachment cc: Kyle Hayes grandrep.Itr JEFFERSON COUNTY COURTHOUSE•P.O.BOX 2112 •BEAUMONT, TEXAS 77704-2112 PHONE: (409)835-8516 • FAX: (409)835-8589 10/05/202I 05:01 pm Tax Collection System-JEFFERSON COUNTY tc502_juris_summary.rep v1.14 Certified Roll Jurisdiction Summary Page 13 of 39 Request Seq.:3849700 Processing For Tax Year:2021 County Code: ALL Tax Unit:ALL Jurisdiction: 2l CITY OF'BEAUMONT Total Parcels: 64,817 'fax Rate: 0.7050000 Market Value: 10,847,207,443 State Hom: 0 Opt Hom: 0.0000000 State 065: 0 Opt 065: 17,500 Disabled: 17,500 Opt Disabled: 0 AG Exclusion Count: 114 AG Exclusion Amt: 38,987,583 Timber Exclusion Count: 53 Timber Exclusion Amt: 4,602,041 HS Capped Count: 14,964 HS Capped Amt: 212 207,534 Assessed Value: 10,591,410,285 Prorated-Exxv Count/Amt: 3,334 1,350,054,037 Pollution Control Count/Amt: 4 949,155 (00%Exempt Vet Count/Amt: 363 56,005,302 Disaster Count/Amt: 4 85,983 Pro Youth Associations Count/Amt: 17 7,612,240 Pro Charitable Functions Count/Amt: 6 1,320,847 Prorated-Exxl Count/Amt: 3 2,224,397 Surviving Spouse First Responder Count/Amt: I 138,293 Abatement Count/Amt: 3 138,902,162 Low Income Housing Count/Amt: 2 3,952,907 Chdo Count/Amt: 20 1,356,910 Goods In Transit Count/Amt: I 9,484,253 Pro Misc Exempts Count/Amt: 99 3,2.69,370 Hb366 Count/Amt: 58 15,548 Pro Schools Count/Amt: 45 19,923,085 State Homestead Count: 21,272 State Homestead Amt: 0 Local Homestead Count: 0 Local Homestead Amt: 0 State Over 65 Count: 0 State Over 65 Amt: 0 Local Over 65 Count: 9,018 Local Over 65 Amt: 153,445,917 Surviving Spouse Count: 55 Surviving Spouse Amt: 892,500 State Disabled Count: 0 State Disabled Amt: 0 Local Disabled Count: 880 Local Disabled Amt: 15,086,731 'l'otal VET Count: 651 Total VET Amt: 6,626,662 *VET Surviving Spouse Count: 13 *VET Surviving Spouse Amt: 119,000 *included in the Total VET Count/Amt Partial Exempt Values: 176,051,810 Taxable Value: 8,820,063,981 Total Levy Amt: 62,238,937.02 2525D Count: I 2525D Amt: 98.01 Late AG Penalty Count: I Late AG Penalty Amt: 1,019.93 Late Rendition Penalty Count: 2,093 Late Rendition Penalty Amt: 56,361.33 Frozen Account Count: 0 Frozen HomesIte Value: 0 Frozen Taxable Value: 0 Unfrozen Levy Amt: 0.00 Frozen Levy Amt: 0.00 Frozen Levy Loss Amt: 0.00 Total Non-Exempt Parcel Count: 64,817 ORDINANCE NO. ENTITLED AN ORDINANCE ACCEPTING THE CERTIFIED TAX ROLL SUMMARY FOR THE TAX YEAR 2021 (FISCAL YEAR 2022); PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL WHEREAS,the Jefferson County Tax Assessor-Collector has furnished to the City of Beaumont the certified tax roll summary for the City of Beaumont to be $8,820,063,981.00; and, WHEREAS, the City Council finds that the tax roll summary submitted by the Jefferson County Tax Assessor-Collector should be accepted for the tax year 2021 (FY 2022); NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted. Section 2. That the tax roll summary submitted to the City Council by the Jefferson County Tax Assessor-Collector, attached as Exhibit "A," and showing the total net taxable assessed value of all property within the City to be$8,820,063,981.00 is hereby approved and accepted by the City of Beaumont. Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - 10/05/202 f'05:01 p.m Tax Collebtipti.$9,stettu--ipTERSON COUNTY - — . • . . ., .. . . „. , tp.5 92;4.1ris:somInPrY•reP V.I..14 (ertifiedRoll Jurisdiction Summary' Page l3.6f.,39" Teette8tg;(1,!,.384.2.79,0 PicieOging'tig;tak,.'Y.eat:421 CclutiVrcie:ALI, 7:4)c.Unit,ALL Itirit'ditiOn:- 21 CITY'01F,OgAVIVIONT TOMI pareep:. :64 817 Tax Rate 00000 Market Valite: 10;847.207,43 Statel-toni: 0 Opt lintit: 0.0000000 State:065; .0 Opt065: 1 7,5,13,0. Disabled: 11500 Opt.Disibledi' '0 AG•EiClu'sfOit caul& 114 AG ExClutlan.Arat:. :300.583 , Titriber'Exclufion't7ount; 53 TImberExcliWon Amt: 4,602,041 HS.Capped COurit: 14,964 HS'Caed.Atiiti, 721'2,207,534 Assessed Value: 10591,41024,5 Petirated,Ek:Arttitillt/Ariit:. 3,334 1,35.0054,037 pnflittiOn..GOntritt:COutit/Atni:, 4 049:/53, 10.0,4i,EiethOt'VeettintiliAMt: 363 5600;302 DlOster c..mmtiAmt: 4, ',85,988 Pro Youth Associations Count/Amt: '17 7,612,240 Pro Charitable Funetiotii Count/Amt: 6 1,3z0,847 ... 1. • • Piorilted=Esil ClitintiAint: 3 2 224. ,397 .SprylvingSPFmae PAW f.1, pot,tler'tottnt/Amt; .1 1.3k293 .. Abatement ConntfAtoti 3 138,902,162 ,Low income Housing totint/Anit: 2 3,952,907 Chdo aountikmt: 20 1,3569:1.0. ,Goodstn.Transit:COOM/Amt: 1 9484,253. , Pro'Mk Eteniiits COMit/Anit:, 99 3,269,370 fi 066 cannt/Amt;: ,58, 15,i4.a rio_s000is.to fly:40; 45 1.9,923,085 State HamesteatLCOnnt; 2.1,772 Sta teyionteateati Amt: .0 ' Local Homestead Count: .-6 Locall'.Hotriestead Amt.: 0 State Over 65 Count: 0 State Oyer 65 AIM: 0 V. . Local OVer 65 Count:. 9:9,1 1-1341:Over 05 An:M. 153M5.917 -- -... ... - . ..., r SP IrVi OP g Spouse Count:' 55 ,.SurviVingSjitteAnit: 892;500 'State Disabled Count: 0 ,,State Di*OiletAtritt 0 M Local.t*apled Count: 880 Local DisabletiAmt:. 13;086;73 1- TONI VET Count: 651 Total VET Anit: 6626,662 ,. , WETSitriivilig Spouse Count: 13 *VET Surviving Spow.Atnt: 119,000 *included'itt the-Total VET Count/Amt Partial 4einittNalnei: 176,051;8 lb I'axable'V'alue: 020,063,98f Total Levy Aria: 62;23037.,02 2525Ctcomtt; I 2525D Amt: '98.01 Late AdPenalty 6Utit: 1. LateAG PerialtyAmt:' .1,01.9.93 .,, ..., Late Rendition Penalty Count i 7093 :Late Renditiont Penalty Amt: :56 36133 Frozen Account:entoti :0 fro-ien1-11innesiteVaitte: '0 proieit Taxable Valtlei, :0 , Unfrozen Levy Amt: 0.00. Frozen Levy Amt: '0.00 Frozen.Le4.L6*Atfif: Q40, Total;Non-Exempt parcel„Gneint:. .601,7 • 2 October 19,2021 Consider approving the purchase of two new ambulance boxes B , , TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution approving the purchase of two new ambulance boxes. BACKGROUND The ambulance boxes will be purchased from Frazer, Ltd., of Houston, in the amount of $389,248.00. The new boxes will be mounted on new chassis',replacing unit 7154 and 7164, which have exceeded the expected service life. Both units will be disposed of in accordance with the City's surplus equipment policy. Pricing was obtained through the Houston-Galveston Area Council (HGAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas procurement statutes. Manufacturer's warranty is twelve (12) months. Quote is attached. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. Customer Quote jFrazer' 10/5/2021 6:31:40 PM Estimate No: Q2473-0001 Quote Date: 10/4/2021 Expiration Date: 12/30/2021 Invoice To: 10084 Deliver To: Salesperson: PB City Of Beaumont EMS City Of Beaumont EMS PO Box 3827 PO Box 3827 Beaumont TX 77704 Beaumont TX 77704 US US Order Instructions: Limited Edition discount applied. If any change to spec a reevaluation of the spec will be required to make sure discount is still applicable. No. Item Description Quantity U/M Unit Price Net Amount 1 2.00000000 EA 205,114.00000 410,228.00 USD MODULE Type 114'Module 2 2.00000000 EA 0.00000 0.00 USD CHASSIS 2022 Ford F-450 Gas CP 3 0.00000000 M 2.75000 0.00 USD DELIVERY Customer Pick Up-FOB Houston 4 1.00000000 EA 1,000.00000 1,000.00 USD HGAC-NEW HGAC Contract#AM 10-20 5 1.00000000 EA 0.00000 0.00 USD SpecDoc Configurable item to create the SpecDoc Sale Amount: 411,228.00 Order Disc(5.3450%): -21,980.00 Surcharge: N/A Sales Tax: 0.00 Misc Charges: 0.00 Total Amount: 389,248.00 Net 30 Prod Frazer,Ltd. Page 1 of 2 pbrown Customer Quote ; Frazer" 10/5/2021 6:31:40 PM Estimate No: Q2473-0001 Quote Date: 10/4/2021 Expiration Date: 12/30/2021 Order Instructions: No. Item Description Quantity U/M Unit Price Net Amount Prod Frazer, Ltd. Page 2 of 2 pbrown nuurx Frazer Defining the future of Mobile Healthcare:" For your convenience, all pricing has been itemized below per quote Q2473-0001 for City Of Beaumont EMS Base Module $ 119,264.00 Chassis Exterior $ 14,975.00 Module Exterior $ 32,125.00 Chassis Interior $ 3,025.00 Module Interior $ 35,725.00 Total$ 205,114.00 Items included in above totals: 1. Type I 14'Module - Side Entry Door Forward of Front I/O Configuration $ 4,850.00 2. This is a CAAS Unit $ incl Chassis Exterior: 3. Customer Provided Chassis processing fee $ 500.00 4. Chassis : 2022 Ford F-450, Gas, 4x2,Regular Cab, 108" Cab to Axle, Ford Race Red $ incl (PQ) 5. Suspension: LiquidSpring $ 11,550.00 6.Wheel type: Stainless steel covers $ incl 7. Road Force Elite tire and wheel balancing $ incl 8. Chassis Steps: ArcRite with Sure Grip $ 1,050.00 9. Grille Guard: Grille Guard with Wraparounds $ incl 10. Siren Amplifier: Howler $ 1,325.00 11. Passenger's side Grille Light: Whelen M4 Red Light $ incl 12. Driver's side Grille Light: Whelen M4 Red Light $ incl 13. Passenger's side Intersect Light: Whelen M4 Red Light $ incl 14. Driver's side Intersect Light: Whelen M4 Red Light $ incl 15.Driver Fender Light: Whelen M4 Red Light $ 275.00 16. Passenger Fender Light: Whelen M4 Red Light $ 275.00 Chassis Exterior Subtotal $ 14,975.00 Module Exterior: 17. Power Source: MEPS $ 15,000.00 18.Module Paint Layout: Non-White One Tone-Ford Race Red(PQ) $ 2,625.00 19.Rear Wall 3M Conspicuity Layout -Chevron : Red Base Color and Black- $ 1,575.00 Reflective Overlay 20. Conspicuity Squares on Entry Doors Matching the Rear Wall $ 475.00 21. Frazer Provided Graphics $ 3,500.00 Page 1 of 11 rm RP2EA Frazer fRA!}R Defining the future of Mobile Healthcare 22. Body Drop on the Passenger's Side Forward of Rear Wheels $ incl 23. GTT Opticom(Infrared) $ 1,950.00 24. Opticom Switching: On with Primary and Cut-off with park $ incl 25. Shore Power: Single 30 Amp on Front Wall $ incl 26. Pigtail/Plug Option: Pigtail $ incl 27. Install Ignition Kill Switch $ 275.00 28. Coax 1: Run coax from location 1 to Chassis $ incl 29. Coax 2: Run coax from location 2 to Chassis $ incl 30. Coax 3: Run coax from location 3 to Electrical Compartment $ incl 31. Coax 4: Run coax from location 4 to Electrical Compai tiiient $ incl 32. Front Scene: Whelen Pioneer Plus Dual Panel LED (Recessed) $ 2,000.00 33. Front Wall Light Layout: Lower 5 Lights $ incl 34. Front Wall Light#1: Whelen M6 Blue Light $ incl 35. Front Wall Light#2: Whelen M6 Red Light $ incl 36.Front Wall Light#3: Whelen M6 Clear Light $ incl 37. Front Wall Light#4: Whelen M6 Blue Light $ incl 38. Front Wall Light#5: Whelen M6 Red Light $ incl 39. Front Wall Driver Side Box Light: Whelen M9 Red Light $ 125.00 40. Front Wall Passenger Box Light: Whelen M9 Red Light $ 125.00 41. Driver Wall Front Box Light: Whelen M9 Red Light $ 125.00 42. Driver Wall Rear Box Light: Whelen M9 Red Light $ 125.00 43. Driver Wheel Well Light: Whelen M6 Red Light $ incl 44. Scene Light Option: Whelen Pioneer Plus Dual Panel LED (Recessed) $ 2,950.00 45. 02 Compartment Style: 76" 02 Standup with Divider $ incl 46. 02 Cylinder Bracket Type: Ratchet Straps for H Cylinder $ incl 47. Intermediate Compartment Style: Left T-Split $ 225.00 48. Electrical Compartment Style: Taller Electrical Compartment $ incl 49. Dometic Self-Contained A/C with Exhaust Fan $ incl 50.Rear Storage Compartment Style: Rear Storage with Adjustable Shelf with I/O $ 275.00 Access 51. Rear Storage I/O Opening Size: 15" Height Opening $ incl 52. Module Window Option: Sliding Window $ incl 53. Window Tint(5%VLT) on Entry Doors $ 275.00 Page 2 of 11 AP FAAQ. Frazer Defining the future of Mobile Healthcare"' 54. Upper Rear Wall Light Layout: 3 Across $ incl 55. Upper Light#1: Whelen M6 Load Light $ incl 56.Upper Light#2: Whelen M6 Blue Light $ incl 57.Upper Light#3: Whelen M6 Load Light $ incl 58. Lower Light#1: Whelen M6 Brake/Tail/Turn Red Light $ incl 59. Lower Light#2: Whelen M6 Brake/Tail/Turn Red Light $ incl 60. Lower Light#3: Whelen M6 Red Light $ incl 61. Lower Light#4: Whelen M6 Amber Light $ incl 62. Rear Wall Driver Box Light: Whelen M9 Red Light $ 125.00 63. Rear Wall Passenger Box Light: Whelen M9 Red Light $ 125.00 64. Lower BTTs: 2 Grote Lights on each side $ incl 65. Rear Bumper $ incl 66. Door Grabbers $ incl 67. License Plate Light $ incl 68. Passenger Wall Front Box Light: Whelen M9 Red Light $ 125.00 69. Passenger Wall Rear Box Light: Whelen M9 Red Light $ 125.00 70. Passenger Wheel Well Light: Whelen M6 Red Light $ incl 71. Interior Step Option: Double Step Well $ incl 72. Passenger Rear Compai tnuent Style:Passenger Side Storage Compartment $ incl Module Exterior Subtotal $ 32,125.00 Chassis Interior: 73. Siren Speakers: Whelen SA 315 Speakers $ incl 74. Tap-2 on Primary Siren $ incl 75. Siren Option: Whelen C9 Siren in Console $ incl 76.Mic 1 shipped loose $ incl 77.HAAS Alert System: HAAS Alert Responder to Vehicle-3 Year Sub $ incl 78. Slot 1: Extended MDT plate-no swivel,no fuel gauge $ 75.00 79. Slot 2: Single Slot Switch Panel $ incl 80. Slot 3: Siren 1 $ incl 81. Slot 4: Radio Plate: 7.06 L X 2 W opening dims $ incl 82. Slot 5: Radio Plate: 7.06 L X 2 W opening dims $ incl 83. Slot 6: Radio Plate: 7.06 L X 2 W opening dims $ incl 84. Console Switch Layout : Primary- Secondary- Front Scene- Howler- Side Scene $ incl Page 3 of 11 �p2EA rater FAAlI] Defining the future of Mobile Healthcare': (Driver's Side) - Side Scene (Passenger's Side) - Rear Load- Interior Lights - Blank 85.New Armrest $ 225.00 86. Console Layout: 6-Slot Console $ incl 87. Floor in Front of Console: Gamber Johnson Heavy Dual Cup Holder $ 175.00 88. Camera System: Voyager 7" Monitor with Back-Up Camera $ 1,700.00 89. White Back-up Camera $ incl 90.Aftermarket Vinyl Seats $ 850.00 Chassis Interior Subtotal $ 3,025.00 Module Interior: 91. Protek Cushions $ incl 92. Blue Interior $ incl 93. Stainless Steel Countertops $ incl 94. Safety Yellow Powdercoated Grab Rails $ 175.00 95. Stacked Cabinet with Medvault Opening $ 1,275.00 96. (2) Glove Box Holders on the Front Wall $ 325.00 97. 15 Qt. Engel Fridge $ 1,250.00 98. Duplex Outlet on the Front Wall $ incl 99. Location 1: 4 Switch w/Thermostat $ incl 100. Location 2: Double 02 Outlet $ incl 101. Location 3: Blank $ incl 102. Location 4: Blank $ incl 103. Location 6: Blank $ incl 104. Location 7: Blank $ incl 105. Location 8: Quad 120 VAC $ incl 106. Location 9: Suction $ incl 107. Action Wall Switch Layout : Interior Lights;Dimmer; Ventilation Fan; Blank; $ incl 108. Technimount LP-15 Monitor Mount(Heavy Duty) on the Action Wall Countertop $ 1,525.00 109. Sharps Container at Action Wall $ incl 110.Acrylic Holder at the Action Wall Cabinet $ incl 111.New 6pt Harness at the CPR Seat $ 525.00 112. Acrylic Holder Aft CPR Seat $ incl 113. Rear Door Switch Layout : Blank; Blank; Dump/Bypass (Suspension); Rear Load; $ incl Page 4 of 11 foopcs6i0 Frazer Defining the future of Mobile Healthcare:" 114. Shorter Squad Bench with Interior Storage and 4pt. Captain's Chair Forward of Squad $ incl Bench 115. Harness Type for Seat Position 3: No Harness $ incl 116. Large Acrylic Holder $ 350.00 117. Trashcan With Lid at the Rear of the Squad Bench $ incl 118. 02 Outlet Above the Front I/O $ incl 119. Door Forward Front I/O with Hospital Grade Power Strip with Lexan Doors $ incl 120. 2 High Jumbo "D" Cylinder Holder in the Front I/O $ 225.00 121. Duplex Outlet Above the Front I/O $ incl 122. Large Black Trashcan at the Side Entry Door $ 175.00 123. 02 Outlet in Ceiling Raceway $ 325.00 124. IV Hanger on Ceiling Raceway $ incl 125. Overhead Grabrails on Both Sides $ 225.00 126. IV Hanger on Squad Bench Ceiling $ incl 127. In-Module Camera at the Rear Position $ 600.00 128. Stryker cot tower only(no antler and bar) $ incl 129. Floor Options: New Stryker Power-LOAD System $ 28,000.00 130. Loncoin II Onyx Floor $ incl 131. Captain's Chair Type: Captain's Chair with Child Safety Seat and 4pt. Harness $ 750.00 Module Interior Subtotal $ 35,725.00 132. Temporary Supply Chain Surcharge $ 4,514.00 All new Frazer EMS Vehicles come standard with the following features: 120V generator-powered electrical system independent of the chassis electrical 120V self-contained module heater&proprietary best-in-class air conditioner Easily accessible electrical compartment located on exterior of vehicle All aluminum module construction-No wood products! Shear-plate method of attachment securing the module to the chassis All aluminum powder-coated 12" deep interior cabinetry Seamless cushions All LED emergency warning and scene lighting All LED interior ceiling lights 120VAC outlets conveniently located throughout unit Page 5 of 11 Tm A E6 Frazer Defining the future of Mobile Healthcare"' Three oxygen outlets Action area with hinged service access panel to back of oxygen outlets and switches Page 6 of 11 s0 Frazer M a-i` Defining the future of Mobile Healthcare:" Email this quote along with your PO to Paul Brown at pbrown@frazerbilt.com Remit To: Frazer,LTD 7219 Rampart St. Houston, Texas 77081 USA Standard Terms and Conditions INVOICING AND PAYMENT TERMS: Vendor shall submit one (1) original invoice per payment due. The invoice(s) shall include the items listed in accordance with the quote mentioned in the Sale Agreement with reference to the Customer's Purchase Order Number. If the Sale Agreement provides for any progress (or advance)payments based on specific milestones or activities,Vendor's invoice shall certify to the accomplishment or performance by Vendor of said milestone or activity, and that Customer has obtained a security interest in such Products to the extent of such payment. Payment shall be due upon receipt of the invoice and delivery of the unit to the Customer unless previously negotiated. CANCELLATION POLICY: Cancellation of orders must be received 120 days prior to the agreed upon delivery date. If the order is cancelled within the 120 day window, a fee of 25% of the total purchase order price will apply. DELIVERY TERMS: The products listed in the estimate are to be delivered Free On Board(FOB) Destination to Houston,TX. Customer representative(s)will pick up the unit at upfitter location, 7219 Rampart St.,Houston, TX 77081 and transport it to their final destination at customer expense unless otherwise specified in the Vendor quote. TERMINATION FOR CAUSE: Customer may terminate this Sale Agreement and any corresponding Purchase Order, or any part thereof, for cause including,but not limited to the following Vendor actions: (1) Page 7 of 11 ,. 4Frazer Defining the future of Mobile Healthcare" any default or breach of any of the terms and conditions of the Sale Agreement, (2) failure to provide Customer, upon request, a reasonable assurance of future performance, or(3) bankruptcy, dissolution, or suspension of payments by judicial decree. If Vendor does not cure such failure within a period of five (5) days or such a longer period as Customer may authorize in writing after the date such notice is sent to Vendor,then termination may proceed. Vendor may also terminate this Sale Agreement and any corresponding Purchase Order for cause, and Vendor will not be in breach of same, in the event any supplier to Vendor fails to deliver Products and/or component parts in a timely fashion and Vendor cannot make alternate accommodations in order to comply with the Parties' agreed upon completion and delivery dates. CHANGE ORDERS: Vendor has the right to modify the Purchase Order requirements and conditions as needed and will advise Customer in writing of such requested changes. Vendor shall not proceed with any changes without Customer's written authorization. Any request by Customer to change the terms or conditions of the Purchase Order, including product specifications, options, and price, must be made in advance of the production job order release. Any changes made after the release of the production job order will incur a$350 fee per change order made in a 24 hour period and will be included on a secondary invoice.Vendor reserves the right to refuse changes requested by the Customer. PROPRIETARY INFORMATION, CONFIDENTIALITY AND ADVERTISING: All commercial, financial or technical information in any form that Vendor provides to Customer shall be deemed proprietary and confidential and Customer shall not disclose such information to third parties without Vendor's written consent. Termination of the Sale Agreement shall not relieve Customer of this confidentiality obligation. Upon Vendor's request, Customer shall return all confidential information to Vendor along with any reproductions, in whole or in part. The confidentiality obligation does not apply to information that is in the public domain through no fault of Customer or to information lawfully within Customer's possession prior to the date of the Purchase Order, as evidenced by Customer's written records. INDEMNIFICATION: Customer shall fully release, indemnify, defend and hold harmless Vendor, its co- venturers,its contractors, and their respective affiliates, and Vendor's and their respective directors, officers and employees (including agency personnel) ("Vendor Group") from and against any and all claims arising out of the Customer's purchase,use, sale or incorporation of any Products purchased from Vendor into Customer's products or equipment wherein it is claimed or alleged that Vendor's Products are defective or violate any warranty, standard of care, industry standard or governmental regulation or term or condition of any Purchase Order without regard to any allegation of negligence on the part of the Vendor Group as it pertains to Vendor's Products. Page 8 of 11 TM 11111°1:LIR Frazer Defining the future of Mobile Healthcare' Vendor shall fully release, indemnify, defend and hold harmless Customer, its co-venturers, its contractors, and their respective affiliates, and the Customer's and their respective directors, officers and employees (including agency personnel) ("Customer Group") from and against any and all claims arising out of the Customer's purchase, use, sale or incorporation of any Products purchased from Vendor into Customer's products or equipment wherein it is claimed or alleged that Vendor's Products are defective or violate any warranty, standard of care, industry standard or governmental regulation or term or condition of any Purchase Order without regard to any allegation of negligence on the part of the Customer Group as it pertains to Vendor's Products. Customer Initials: LIMITATIONS ON DAMAGES: In the event of any dispute, disagreement or breach alleged by Customer on the part of Vendor, Customer's exclusive and sole remedy shall be repair or replacement, if practical, of the module, or component part, by Vendor. If Vendor is not able to effectuate a repair,replacement, or cure that brings the module, or component part, into compliance with the Parties' agreement, then Vendor shall refund the sale price to Customer. In no event shall Vendor be liable to Customer, or to any third-party acting through Customer, for any additional, consequential or punitive damages, or damages for lost sales, revenue or profits claimed by Customer or any third-party acting through Customer. FORCE MAJEURE: A force majeure delay shall mean any delay or other unforeseeable causes beyond the reasonable control of the party affected,provided that any such delay is not caused, in whole or in part,by the acts or omissions of the party so delayed and further provided that such party is unable to make up for such delay with reasonable diligence and speed. If any such cause delays Vendor's performance, the delivery date or time for completion may be extended by a period of time reasonably necessary to overcome the effect of such delay;however,Vendor shall take all reasonable measures to mitigate the effects of the force majeure event and to minimize such delay. A party affected by a force majeure event shall notify the other party of such force majeure event within forty-eight(48) hours of its knowledge of such event for the event to be considered a bona fide force majeure event. TITLE AND RISK OF LOSS: Title to the Products shall transfer to Customer upon receipt of Products by Customer or its agent unless otherwise stated in the Sale Agreement.Notwithstanding the above, risk of loss of the Products shall remain with Vendor until delivered to Customer. WAIVER: Vendor's failure to exercise or enforce any right in the Purchase Order, or any other right or privilege under law, or Vendor's waiver of any breach by Customer shall not constitute a waiver or Page 9 of 11 T. ozgri Frazer Defining the future of Mobile Healthcare: modification of any terms, conditions,privileges or rights whether of the same or similar type,unless Vendor gives such waiver in writing. LIENS: Vendor waives and relinquishes all existing and future liens and claims (statutory or otherwise) for the Products specified in the Purchase Order, and warrants that the Products will be free and clear of all liens, claims or encumbrances of any kind. INSPECTION,REVIEW AND WITNESSING: Customer and/or the ultimate owner of the Products have the right to inspect and attend testing of the Products at Vendor's premises (or its supplier's or subcontractor's premises)with reasonable advance notice. If any inspection is made on the premises of Vendor or its supplier, Vendor,without additional charge, shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties. APPLICABLE LAW AND VENUE: The Sale Agreement shall be governed and interpreted in accordance with the laws of the State of Texas, without reference to any principle of conflict of laws. Customer and Vendor expressly exclude the application of the Convention on International Sale of Goods to the Sale Agreement. Venue for all judicial, administrative, or regulatory proceedings shall be Houston,Harris County, Texas. OWNERSHIP OF DOCUMENTS: Title to all drawings, specifications, calculations, technical data and other documents that Customer submits in accordance with the Purchase Order shall vest with Vendor. Vendor shall have the right to use such documents for any purpose pertaining to the manufacture, assembly, and delivery of the Products. Title to all drawings, specifications, calculations,technical data, and other documents that Vendor submits to the Customer shall vest with the Customer. Customer shall have the right to use such documents for any purpose pertaining to the installation, operation, and maintenance of the Products. INSURANCE: Vendor shall comply with the project insurance requirements for which the Products are being provided. Customer shall provide specific reasonable levels required as soon as such levels are available, which shall not exceed$1,000,000 for any non-statutory category other than excess liability umbrella,which shall not exceed$4,000,000. When requested by Customer,Vendor shall provide certificates of insurance as proof of same. Page 10 of 11 TM 111°1:W1311.: Frazer Defining the future of Mobile Healthcare:" SURVIVAL: The provisions of the following Paragraphs of these Terms and Conditions shall survive any cancellation or termination of the Purchase Order: (Proprietary Information, Confidentiality and Advertising), (Indemnification), (Liens), and(Applicable Law and Venue). Page 11 of 11 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of a two (2) ambulance boxes to be mounted to new chassis for use by the Emergency Medical Services (EMS) Division from Frazer, Ltd., of Houston, Texas, in the amount of$389,248.00 through the Houston- Galveston Area Council (H-GAC) Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - 3 October 19,2021 Consider approving the purchase of three excavators for use in various City Departments BEA . UM4NT. TEXAS , TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution approving the purchase of three excavators for use in various City Departments. BACKGROUND One Takeuchi 1B260CR Excavator in the amount of$66,062.76, will be purchased for use in the Streets and Drainage Division. This will replace unit 5151, a 2004 Takeuchi Excavator,which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. One Takeuchi TB216R Excavator in the amount of$27,705.04,will be purchased as an addition to the existing fleet of equipment, and one Takeuchi TB21 OR Excavator in the amount of $21,293.18,will be purchased to replace unit 5165, a 2008 Takeuchi Excavator, which has exceeded the expected service life, and will be disposed of in accordance with the City's surplus equipment policy. Both of the new units will be used in the Sewer Maintenance Division. Total pricing, in the amount of$115,060.98, was obtained from Waukesha-Pearce Industries, of Dallas, Texas,through the Houston-Galveston Area Council (HGAC), a cooperative purchasing ` association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. HGAC complies with State of Texas procurement statutes. Manufacturer's warranty is twelve (12)months. Quote is attached. FUNDING SOURCE Capital Reserve Fund($66,062.76). Water Fund($48,998.22). RECOMMENDATION Approval of the resolution. ft -Buy CONTRACT PRICING WORKSHEET Contract Date For Catalog&Price Sheet Type Purchases No.: EM06-19 Prepared: 10/12/2021 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to II-GAC @ 713-993-4548. Therefore please type or print legibly. Buying City of Beaumont Contractor: Waukesha-Pearce Industries,LLC Agency: Contact Jeff Harville Prepared Ryan Pyburn Person: By: Phone: 409-842-5885 Phone: 409-658-6764 Fax: 409-842-0851 Fax: 409-721-6192 Email: jeff.harville@beaumonttexas.gov Email: ryan.pyburn@wpi.xom Catalog/Price Sheet Earth Moving&Construction Equipment Contract No:EM06-19 Name: General Description EM19A190-Takeuchi Excavator Pricing Catalog Effective 1/1/2019 of Product: A Cafalog/Price Sheet Ifems tieing purchaaetl Itemize Below Attach Additional Sheet If Necessary Quan Description \Unit Pr Total 1 TB260CR Excavator 82451 82451 Cab Unit 0 TOPS/ROPS/OPG enclosed cab with air conditioner/heater/defrost 0 slide back window with rein ovabte loweicsection,winds11*d wiper and` , 0 washer,skylight with sunslia2le Alvf/FM/Mp3 radio ` i R om, I 0 12v power outlet qC j ,z "�-' 1 a �k> � " `` 0 Awi ' �„t: �, , p.K+t :.+•R rf dw e� s a=9;a.p ,d avSr. O ..,L.. +-.,-Q �.h ,,y ,,a fe w.,w ri,re u •e,max w- ve 7r�',-• p . .a w K Nia 1 Discount Percentage 24.00% -19788.24 -19788.24 0 0 0 Total From Other Sheets,If Any: Subtotal A: 62662.76 B Unpublished OptiOns,`Accessory or Service items I enuzeJ3elow Attach Additional Sheet If Necessary, 3 (Note Uppublis1 Jed Items°ark any whic1i Wt1ra not submitted a idpriced in contractor's bid) -y ,, 1 r Quan Description Unit Pr Total 1 Bucket 1600 1600 0 0 0 Total From Other Sheets,If Any: • Subtotal B: 1600 Check:Total cost of Unpublished Options(B)cannot exceed 25%of the total of For this transaction the percentage is: 3% the Base Unit Price plus Published Options(A+B). C Txade-Ins/Special Discounts/Other Allowances/?height-/Installation%Miscellaneous Charges Freight 1000 Make Ready 800 Subtotal C: 1800 1)cl><ve bate, TBD al urcllase price` 4B�C 66062.76 ft- GACBuji CONTRACT PRICING WORKSHEET Contract EM06-19 Date 10/12/2021 For Catalog&Price Sheet Type Purchases No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying City of Beaumont Contractor: Waukesha-Pearce Industries,LLC Agency: Contact Jeff Harville Prepared Ryan Pyburn Person: By: Phone: 409-842-5885 Phone: 409-658-6764 Fax: 409-842-0851 Fax: 409-721-6192 Email: jeff.harville@beaumonttexas.gov Email: ryan.pyburn@wpi.xom Catalog/Price Sheet Name: Earth Moving&Construction Equipment Contract No:EM06-19 General Description EM19A190-Takeuchi Excavator Pricing Catalog Effective 1/1/2019 of Product: A Catalog[Price Sheet L iim$being purchased Itemize Below At_tach Additional Sheet 1f Necessary Quan Description Unit Pr Total 1 'iB216R Excavator 32526 32526 Canopy Unit 0 0 7F ,a " ., r— 0 z • fyr. t+,. p.fraf S�.1t:c,.f...-♦i'A 9 `li'9'.�f, 'dA' Ry w qa `S:i.mTt.#�.r 1,H �kL++Qd^e Y` . r 0 R�11,f IR" e/i�Ar - a #' V1�i P Pam. R° 14 IN1 IFY-1-�' r+w"F p�R� Ih fi rfq..P4.P O 0 1 Discount Percentage 24.00% -7962.24 -7962.24 0 0 0 Total From Other Sheets,If Any: Subtotal A: 24563.76 B Unpublished Options,Accessory or Sece items Itenuze Below 2Attach Additional SheeilfNecessary (Note Unpubhshed Items arc any which wer&not submitted and priced.m contractor's bid)' Quan Description Unit Pr Total 1 Bucket 650 650 1 2%Steel Surcharge 491.28 491.28 0 0 Total From Other Sheets,If Any: Subtotal B: 1141.28 Check:Total cost of Unpublished Options(B)cannot exceed 25%of the total of For this transaction the percentage is: 5% the Base Unit Price plus Published Options(A+B). C Trade Ills/SpeclaIDiscbunts/Other Allowances I Freight 1 Installation/Miscellaneous Charges? f t Freight 1300 Make Ready 700 Subtotal C:1 2000 ye1><veryrD�tte, TBD 27705.04 IGACBuy CONTRACT PRICING WORKSHEET Contract Date For Catalog&Price Sheet Type Purchases No.: EM06-19 Prepared: 10/12/2021 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying City of Beaumont Contractor: Waukesha-Pearce Industries,LLC Agency: Contact Jeff Harville Prepared Ryan Pyburn Person: By: Phone: 409-842-5885 Phone: 409-658-6764 Fax: 409-842-0851 Fax: 409-721-6192 Email: jeff.harville@beaumonttexas.gov Email: ryan.pybum@wpi.xom Catalog/Price Sheet Earth Moving&Construction Equipment Contract No:EM06-19 Name: General Description EM19A190-Takeuchi Excavator Pricing Catalog Effective 1/1/2019 of Product: A Catalog/Price Sheet:Items being purchased-Itemize Below Attach Additional Sheet If:NecessarY Quan Description Unit Pr Total 1 TB210R Excavator 24750 24750 Canopy Unit 0 0 it r I'. 0 0 1 Discount Percentage 24.00% -6031.2 -6031.2 0 0 0 Total From Other Sheets,If Any: Subtotal A: 18718.8 B Unpublished•Options,Accessory or-Service items Itemize Below-Attach'Additional Sheet If Necessary;': - (Note Unpublished Itemsare any which were not submitted and priced_in contractor's bid.): Quan Description Unit Pr Total 1 Bucket 500 500 1 2%Steel Surcharge 374.38 374.38 0 0 Total From Other Sheets,If Any: Subtotal B: 874.38 Check:Total cost of Unpublished Options(B)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A+B). For this transaction the percentage is: 5% C.Trade Ins/-Special Discounts:/Other Allowances/Freight/Installation%Miscellaneous Charg-es Freight 1000 Make Ready 700 Subtotal C:( 1700 ._Delivery Date TBD D',Total Purchase Price(A+$+C):.- 21293.18 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of three (3) excavators for use in various City departments from Waukesha-Pearce Industries, of Dallas, Texas, in the amount of $115,060.98 through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton - 4 October 19,2021 Consider approving the purchase of Self Contained Breathing Apparatus for use in the Fire Department • BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: October 19, 2021 REQUESTED ACTION: Council consider a resolution approving the purchase of Self Contained Breathing Apparatus (SCBA) for use in the Fire Department. BACKGROUND The Fire Department must periodically replace old and/or defective SCBA units and related material. The SCBA units provide breathing air to firefighters while engaged in firefighting activities. This purchase will replace 10 complete SCBA units, 10 SCBA flow test and the following parts for other SCBA units within the department: 18 air gas cylinders, 18 sleeve kits, four cylinder valves, five small harness, five large harness,four air packs,four male check valves, four female check valves, eight airline adapters. The above equipment will be purchased from Municipal Emergency Services, Inc., of Houston, in the total amount of$115,820.18. Pricing for the equipment was obtained through the Houston-Galveston Area Council (H-GAC) purchasing cooperative, which provides cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with State of Texas procurement statues. Quote is attached. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. HGACBYy CONTRACT PRICING WORKSHEET Contract Date 77 For Catalog&Price Sheet Type Purchases No.: EE08-19 Prepared: 10/12/2021 This Worksheet is prepared by Contractor and given to End User. If a PO is issued,both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying :BEAUMONT FIRE DEPARTMENT contractor: Municipal Emergency Services Agenc • y Contact lChief John Bourgeois Prepared Janet Cardenas Person: g By: Phone: 1(409) 880-3929 Phone: 11-800-784-0404 Fax: Fax: 281-442-9199 Email ijohn.bourgeois a(�beaumonttexas.00v Email: ficardenas(a�mesfire.com Catalog/Price Sheet Name: Scott General Description of Product/Product Code EE19�D 1 EEI9HCD A.Catalog/Price Sheet Items being purchased-Itemize Below-Attach Additional Sheet If Necessary Quan Description Unit Pr Total X8814025005A04 Scott X3 Air-Pak X3 Pro SCBA(2018 Edition)with CGA Cylinder Connection,4.5, Standard Harness with Parachute Buckles,Standard Belt with No Accessory Pouch,E-Z Flo+Regulator with 10 Quick Disconnect Hose(Rectus-type fittings),No EBSS Accessory Hose,No Airline Connection,No Spare $7,935.97 S79,359.70 Harness Kit,SEMS II Pro,No Case,Packaged 2 SCBA Per Box HGAC Pricing 15%Off List Price of t S9,336.44 18 1804722-01 CYL&VLV ASSY,CARB,45MIN,4500 HGAC Pricing 15%Off List Price of$1,773.98 S1,507.88 S27,141.84 18 200952-03 Cylinder Sleeve Kit,45 minute.4500 PSI HGAC Pricing 15%Off List Price of S146.08 '$24.17 S435.06 4 1804723-01 ILM)CYL&VLV CARBON 60 HGAC Pricing 15%Off List Price of S1,975.79 $1,679.42 i S6,717.68 201215-21 AV3000 HT with Kevlar lining and 4-strap harness-Red,Small HGAC Pricing 15%Off List Price 5 of S442.68 S376.28 S1,881.40 201215-23 AV3000 HT with Kevlar lining and 4-strap harness-Red,L HGAC Pricing 15%Off List Price of 5 1S442.68 1 S376.28 S1,881.40 4 1200954-12 RIT-PAK III,4.5.LG AV RECTUS HGAC Pricing 15%Off List Price of$4,246.69 s $3,609.69 S14,438.76 4 110012128 Q D,MALE,CHECKED*KB*HGAC Pricing 0%Off List Price of S286.64 's S286.64 S 1,146.56 4 ;10012129 Q D,FEMALE,CHECK*KB*HGAC Pricing 0%Off List Price of$244.58 S244.58 ; S978.32 8 131004311 ADAPTER,AIRLINE UEBSS HGAC Pricing 0%Off List Price of S13.28 13.28 S106.24 Total From Other Sheets,If Any:I Subtotal A: $134,086.96 B.Unpublished Options,Accessory or Service items-Itemize Below-Attach Additional Sheet If Necessary (Note:Unpublished Items are any which were not submitted and priced in contractor's bid.) Quan Description ; Unit Pr • Total 10 ;SCBA Flow Test $20.00i S200.00 2 .Labor for RIT Connections Hansen(4)RITPAKS III.5 BR per RITPAKIII S80.00i S160.00 Total From Other Sheets,If Any: Subtotal B: S360.00 Check:Total cost of Unpublished Options(B)cannot exceed 25%of the total of For this transaction the percentage is: 0% the Base Unit Price plus Published Options. C.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges SPECIAL DISCOUNT -S18,626.78 Subtotal C: -S18,626.78 Delivery Date: 90-120 DAYS D.Total Purchase Price(A+B+C): S115,820.18 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of ten (10)complete Self-Contained Breathing Apparatus (SCBA) units, ten (10) Self-Contained Breathing Apparatus (SCBA) Flow Test units, and parts for eighteen (18) Air Gas Cylinders, eighteen (18) Sleeve Kits, four(4) Cylinder Valves, five (5) small Harness, five (5) large Harness, four(4) Air Packs, four(4) Male Check Valves, four(4) Female Check Valves, and eight (8) Airline Adapters for use by the Fire Department from Municipal Emergency Services, Inc., of Houston, Texas, in the amount of $115,820.18 through the Houston-Galveston Area Council (H- GAC) Cooperative Purchasing Program. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of October, 2021. - Mayor Robin Mouton -