HomeMy WebLinkAbout03/30/2021 PACKETBEAUMONT
- T E X A S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS CITY HALL 801 MAIN STREET
TUESDAY, MARCH 30, 2021 1:30 PM
CONSENT AGENDA
Approval of minutes — March 23, 2021
Confirmation of board and commission member appointments
Joey Hilliard would be reappointed to the Board of Adjustment (Zoning). The current term
would expire February 17, 2023. (Mayor Becky Ames)
Tom Rowe would be reappointed to the Board of Adjustment (Zoning). The current term would
expire October 16, 2021. (Mayor Becky Ames)
Sina Nejad-Engineer would be reappointed to the Building Board of Appeals. The current term
would expire January 24, 2023. (Mayor Becky Ames)
Wayne E. Duerler-Fire Representative would be reappointed to the Building Board of Appeals.
The current term would expire February 7, 2023. (Mayor Becky Ames)
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the following reappointments be made:
Reappointment Commission
Joey Hilliard
Tom Rowe
Sina Nejad
Wayne E. Duerler
Board of
Adjustment
Board of
Adjustment
Building Board of
Appeals
Building Board of
Appeals
Beginning of
Term
03/30/2021
03/30/2021
03/30/2021
03/30/2021
Expiration of
Term
02/17/2023
10/16/2021
01 /24/2023
02/07/2023
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of
March, 2021.
- Mayor Becky Ames -
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS CITY HALL 801 MAIN STREET
TUESDAY, MARCH 30, 2021 1:30 PM
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
Presentations and Recognitions
Public Comment: Persons may speak on scheduled agenda items 1-4/Consent
Agenda
Consent Agenda
GENERAL BUSINESS
1. Consider amending Section 2.04.003 of the Code of Ordinances to allow civilian
employees who work 12 hour shifts the ability to earn paid time off leave and
short-term disability if paid for 80 hours each pay period
2. Consider a resolution authorizing the City Manager to execute Change Order
No. 1, accept maintenance, and authorize final payment to Vortex Turnkey
Solutions, LLC
3. Consider a resolution authorizing the City Manager to execute Change Order
No. 1, accept maintenance, and authorize final payment to LD Construction
4. Consider a resolution approving additional funds for the city's new employee
workforce management software system, Kronos Workforce Dimensions, from
Kronos, Inc.
DISCUSSION ITEM
* Review and discuss proposed improvements at the Water Treatment Plant located
on Pine Street
COMMENTS
Public Comment (Persons are limited to 3 minutes)
Councilmembers/City Manager/City Attorney comment on various matters
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Beverly Colomb v. The City of Beaumont; No. B-203,757
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Kaltrina Minick at 880-3777.
iJ
March 30, 2021
Consider amending Section 2.04.003 of the Code of Ordinances to allow civilian employees who
work 12 hour shifts the ability to earn paid time off leave and short-term disability if paid for 80
hours each pay period
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Catalina, Personnel Director
MEETING DATE: March 30, 2021
REQUESTED ACTION: Council consider amending Section 2.04.003 of the Code of
Ordinances to allow civilian employees who work 12 hour shifts the
ability to earn paid time off leave and short-term disability if paid
for 80 hours each pay period.
BACKGROUND
Currently, the Code of Ordinances allows employees to earn paid time off leave and short-term
disability only if paid for 40 hours (average of 56 hours-EMT/Paramedic employees) each week
of the pay period. The Administration plans to start utilizing 12 hour shifts for approximately
nine Plant Operators working at the Water Plant. Employees working the new schedule may
work less than 40 hours one week and more than 40 the next week; however, they will work 80
hours or more in a two -week pay period. The proposed changes to the Code of Ordinances will
allow for paid time off leave and short-term disability if an employee is paid for 80 hours in a
pay period.
The proposed changes to the Code of Ordinances would only be applicable to civilian employees.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the ordinance.
Sec.2.04.003 Leave
(a) Regular full-time civilian employees regularly assigned to work forty (40) hours (average 56 hours -
EMT/paramedic employees) per week shall earn paid time off on a biweekly basis in accordance with the
following schedules:
(1) Paid time off.
Full Years of
Service
Hours Per Pay
Period
Hours Per Year
Weeks Per
Year
0-5
4.62
120
3
5-10
6.16
160
4
10-20
7.69
200
5
20+
9.23
240
6
Each regular full-time civilian employee shall earn paid time off leave only when he/she is paid for
forty (40) hours (average of 56 hours - EMT/paramedic employees) each week of the pay period
except for regular full-time civilian employees working 12 hour shifts who will earn paid time off
leave only when paid for 80 hours each pay period.
(2) Paid time off- EMT/paramedic employ.
Full Years of
Service
Hours Per Pay
Period
Hours Per Year
Weeks Per
Year
0-5
6.47
168
3
5-10
8.61
224
4
10-20
10.77
280
5
20+
12.92
336
6
(b) An employee who is regularly assigned to work more than forty (40) hours per week shall
have paid time off and short-term disability accrual amended to reflect the percentage that their
expanded work schedule exceeds forty (40) hours per week.
(c) An employee may not carry more than twelve hundred and eighty (1,280) hours of paid time
off leave into the next calendar year (1,792) hours - EMT/paramedic employees).
(d) Employees who are separated from employment before completing twelve (12) months of
continuous service shall not be entitled to payment for unused paid time off leave.
(e) An employee who is on leave of absence without pay shall not earn paid time off leave during
that period of time.
(f) Each regular full-time employee shall earn paid time off leave which may be available for use
for any purpose upon employment with the supervisor's approval.
(g) Each regular full-time employee who leaves the city after completing twelve (12) continuous
months of service will be paid for all accumulated paid time off leave; however, if the accumulated
paid time off leave exceeds twelve hundred and eighty (1,280) hours, the employee will not be paid
for any short term disability (sick leave) accumulated prior to October 1, 1991.
(h) Short-term disability. Each regular full-time employee regularly assigned to work forty (40)
hours (average of 56 hours - EMT/paramedic employees) per week shall earn a maximum of
ninety-six (96) hours of short-term disability per year (134.4 hours - EMT/paramedic employees).
Such employee shall earn short-term disability leave only when he/she is paid for forty (40) hours
(average of 56 hours - EMT/paramedic employees) each week of the pay period except for regular
full-time civilian employees working 12 hour shifts who will earn short-term disability only when
paid for 80 hours each pay period.
(i) An employee may use his/her earned paid time off, compensatory time or leave without pay to
satisfy the forty (40) hours (average of 56 hours - EMT/paramedic employees) condition of absence
for the same non -job related illness, injury or disability as a requirement to using short-term
disability.
(j) Each regular full-time employee may accumulate up to seven hundred and twenty (720) hours
of short-term disability leave (1,008 hours - EMT/paramedic employees).
(k) Upon termination, an employee shall not be paid for any short-term disability hours which the
employee has on the date of termination in excess of the number of hours existing as of September
30, 1991.
(1) An employee who leaves the city after completing twelve (12) month of continuous service
and had accumulated short-term disability leave (sick leave) prior to October 1, 1991, shall be paid
upon termination for such leave if such leave in combination with accumulated paid time off does
not exceed a combined total of twelve hundred and eighty (1,280) hours. The pay for such unused
accumulated hours of short-term disability leave (sick leave) shall be at the employee's rate of pay
as of September 30, 1991.
(Ordinance 88-56, sec. 1, adopted 5/24/88; Ordinance 88-71, sec. 1, adopted 8/2/88; Ordinance 91-73, sec. 1,
adopted 9/17/91; Ordinance 96-65, sec. 1, adopted 10/29/96; Ordinance 05-013, sec. 1, adopted 1/31/05;
Ordinance 05-014, sec. 1, adopted 1/31/05; 1978 Code, sec. 21-6; Ordinance 07-053, sec. 3, adopted 5/1/07;
Ordinance 09-071, sec. 1, adopted 12/8/09; Ordinance 14-068, sec. 1, adopted 12/9/14; Ordinance 19-026, secs. 1-
3, adopted 5/21/19)
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 2.04,
SECTIONS 2.04.003(a)(1) AND (h) OF THE CODE OF ORDINANCES
OF BEAUMONT, TEXAS TO MAKE CHANGES RELATING TO
CIVILIAN EMPLOYEES WHO WORK TWELVE (12) HOUR SHIFTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That Chapter 2, Article 2.04, Section 2.04.003(a) (1) of the Code of Ordinances of
the City of Beaumont, be and the same is hereby amended to read as follows:
Sec.2.04.003 Leave
(a) Regular full-time civilian employees regularly assigned to work forty (40) hours
(average 56 hours - EMT/paramedic employees) per week shall earn paid time off on a
biweekly basis in accordance with the following schedules:
(1) Paid time off.
Full Years of
Service
Hours Per Pay
Period
Hours Per
Year
Weeks Per
Year
0-5
4.62
120
3
5-10
6.16
160
4
10-20
7.69
200
5
20+
9.23
240
6
Each regular full-time civilian employee shall earn paid time off leave only when he/she
is paid for forty (40) hours (average of 56 hours - EMT/paramedic employees) each week
of the pay period except for regular full-time civilian employees working 12 hour shifts
who will earn paid time off leave only when paid for 80 hours each pay period.
Section 2.
That Chapter 2, Article 2.04, Section 2.04.003(h) of the Code of Ordinances of the
City of Beaumont, be and the same is hereby amended to read as follows:
(h) Short-term disability. Each regular full-time employee regularly assigned to work
forty (40) hours (average of 56 hours - EMT/paramedic employees) per week shall earn
a maximum of ninety-six (96) hours of short-term disability per year (134.4 hours -
EMT/paramedic employees). Such employee shall earn short-term disability leave only
when he/she is paid for forty (40) hours (average of 56 hours - EMT/paramedic
employees) each week of the pay period except for regular full-time civilian employees
working 12 hour shifts who will earn short-term disability only when paid for 80 hours each
pay period.
Section 3.
That if any section, subsection, sentence, clause of phrase of this ordinance, or
the application of same to a particular set of persons or circumstances, should for any
reason be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end, the various portions and provisions of this ordinance are
declared to be severable.
. linn d
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of
March, 2021.
- Mayor Becky Ames -
z
March 30, 2021
Consider a resolution authorizing the City Manager to execute Change Order No. 1, accept
maintenance, and authorize final payment to Vortex Turnkey Solutions, LLC
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: March 30, 2021
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 1, accept maintenance, and authorize
final payment to Vortex Turnkey Solutions, LLC.
On December 10, 2019, by Resolution 19-288, City Council awarded a contract to Vortex
Turnkey Solutions, of Houston, for the Old Town Area Pipe Bursting Project in the amount of
$999,962.50.
Proposed Change Order No. 1, in the amount of ($268,431.40), is required to adjust the
estimated quantities in the contract to reflect the actual quantities used in the completion of the
project, and will add 39 calendar days to accommodate for additional work requested by the
City. If approved, the final contract amount will be $731,531.10.
The project has been inspected by Water Utilities and found to be complete in accordance with
the provisions and terms set out in the contract. Acceptance of Change Order No. 1,
maintenance, and final payment in the amount of $36,576.56 is recommended.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
I
RESOLUTION NO. 99-288
WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials,
equipment, and supplies for the Old Town Area Pipe Bursting Project; and,
WHEREAS, Vortex Turnkey Solutions, LLC, of Houston, Texas, submitted a
complete bid meeting specifications In the amount of $999,962.50; and,
WHEREAS, the City Council is of the opinion that the bid submitted' by Vortex
Turnkey Solutions, LLC, of Houston, Texas, is the lowest responsible bidder providing
the best value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to Vortex
Turnkey Solutions, LLC, of Houston, Texas, -in the amount of $999,962.50, for the Old
Town Area Pipe Bursting Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a Contract with Vortex Turnkey Solutions, LLC, of Houston,
Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY. THE CITY COUNCIL of the City of Beaumont this the 10th day of
December, 2019.
(Jga�6r A-
CITY OF BEAUMONT
Date: February 11, 2021
Project: Old Town Area Pipe Bursting
County. Jefferson
District: Beaumont
Contract Number. BID NO. WU1020.02
Owner. City of Beaumont
Contractor. Vortex Turnkey Solutions, LLC
C.O. No- 1 (Final Change Order)
I THE FOLLOWING CHANGES IN THE PLANS ANDIOR SPECIFICATIONS
This change order will adjust the estimated quantities In the contract to reflect the actual quentWas used In the completion of the project. A total of 39 calendar days have been added to
accommodate for the additional wwk reouesled by the Citv.
It.. No. It.. Cade DESCRIPTION Unit original Change InQuantityUnit Price Total
ADD
2
361
Full Depth Rep.Ir of Side Walk 5' -
SY
15
4A2
$ 100.00
S 44200
B
708
Remove and Replace or Install Shallow Manhole, Less than B Depth,
EACH
3
5
$ 3.200.00
$ 16,000.00
With AD Joints and Connections (Fiberglass)
13
2555
Abandon Manhole
EACH
2
4
$ 1.200.00
S 4,800.00
16
2553
Obstruction Removal by Excavation, Ali Sizes and Depths, Per
EACH
5
41
$, . 300.00
S 12,300.00
Engineers Approval
DELETE
3
361
BY
20
(5.37)
$ 100.00
S (537.00)
Full Depth Repair of Driveway M
4
361
SY
235
(235.00)
$ 155.00
S (36,425.00)
Full Depth Repair of Concrete Pavement 10
5
351
Flexible Pavement Stricture Re air 4
SY
770
(29521)
$ 65.00
S (19,188.65)
6
402
Trench Excavation Protection
LF,
900
(900.00)
$ 0.50
$ (450.00)
10
3301
Remove and Replace or Install New Manhole, V to 8' Depth, with All
EACH
40
(29.00)
$ '. 2,850.00
$ (82,650.00)
Joints & Connections Precast Concrete.
11
708
Remove and Replace or Install New Sid. Fiberglass Manhole, V to 8'
EACH
6
(3.00)
$ 4,000.00
S (12,000.00)
Depth, with All Joints & Cormerdions
12
708 & 3301
Extra Depth for New cr Replacement Sid. Manhole, Over a 8 Feet
V.F.
40
(40.00)
$ 350.00
5 (14,000.00)
Depth re- Cast Concrete or Fiberglass)
14
2534
Furnish and Install End of Line Cleanout
EACH
11
(1.00)
$ 1,200.00
S (1,200A0)
15
2534
Reconnect Service Connection by Excavation Including Cleanouls to
EACH
290
(41.00)
$ 300.00
S (12,300.00)
Llror, to Ali Sizes and Depths
17 1
2558
Clean and Televise Sewer Ali Sizes and Depths as Dtracted by Owners
LF.
20DO
(14B3.00)
$ 425
S (6,302.75)
18
2821
Chain Link and Wooden Fences and Gatesper En Ineera Approval
LF.
Sm
($00.00)
$ 16.00
$ (9,000.00)
19
4020
Pipe Bursting 6' Sewer to 8.625' OD All Depths;
LF.
13250
(1440.00)
$ 36.75
$ (52,920.00)
20
402.0
Pipe Bursting 8`sewer to 8.625' OD All Depths
LF.
Boo
(125.00)
$ 40.00
$ (61000.00)
Allowance
-
Unforseen Work as Directed by the Owners
ALLOW
1
(1.00)
$ 50,ODD.00
$ (50.000 R)
TOTAL AMOUNT OF THIS CHANGE ORDER
= (288,431AD)
all WORKINGD Y8 WILL BE ADDED
TOTHIS C OE ORDER
ORIGINAL CONTRACT AMOUNT:
$ 999962.50
NET FROM PREVIOUS CHANGE ORDERS:
$
TOTAL AMOUNT OF THIS CHANGE ORDER:
_ $ (268,431:40)
PERCENT OF THIS CHANGE ORDER:
-26.84%
TOTAL PERCENT CHANGE ORDER TO DATE:
-26.84 %
NEW CONTRACT AMOUNT:
$ 731,531.10
CONTRACT TIME
'ORIGINAL CONTRACT TIME: 180 calendar days
ADDITIONAL TIME UNDER CO NO.1 39 calendar days
REVISED CONTRACT TIME 219 calendar days
'Contractor acknowledges and agrees that the adjustments In contract price and contract time stipulated In this Change Order represents full compensation for all Increases
and decreases in the cost of, and the time required to perform the entire work under the contract arising dtrectly or Indirectly from this Change Order and all previous Change Orders.
Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all Inclusive, mutually agreed upon adfustmorht to the Contract,
and that Contractor will waive all rights to f is a claim on this Charge Order after It Is property executed.'
ACCEPTED BY: PREPA*.'
7
C(%� 02-24-2021
VERT—E—XT-ffR—NR9r DATE JOHN PyPiNs uL En. - DATE
SOLUTIONS, LLC-REP WATE)rl7TILRWA DESIGN MANAGI 7
REVIEWED BY:
REAV
TE
BB B��OA
CITY ENGINEER
DIRECTOR OF PUBLIC WORKS &
TECHNOLOOYSERVICES
APPROVED BY:
ATTESTED BY:
KYLE HAYES DATE TWA BROUSSARD DATE
CITY MANAGER CRY CLERK
PROJECT:
Old Town Area Pipe Bursting Contract Bid No. WU1020-02
AWARDED coNTRAcrAmouNT:
$ 999,962.50
PERCENTOF-nyiE USED:�
im
CONTRACTOR:
Vortex Turnkey Solutions, I.I.C.
CURRENT coNTRAcrAmouNT-
$ 999,962.50
PERCENT OF WORK COMPLETE:
73%
ESTIMATE*
FINAL-Retainage
CONTRACT DATE (NTP):
24-Feb-20
PERIOD:
Retainage
CONTRACT CALENDAR DAYS:
219
C'ANGErORDERS:
CALENDAR DAYS USED:
219
...............
................
... UNIT.
* ......
......
................
1
-
Mobilization Not to exceed 3% ofTotal Base Unit Prices)
I
LS
1.00
1.00
$ 26,000.00
$ 26,000.00
2
361
Full Depth Repairof Walk (5")
is
SY
19.42
19.42
$ 100.00
$ 1,942.00
3
361
Full Depth Repair of Driveway (6")
20
SY
14.63
14.63
$ 100.00
$ 1,463.00
4
361
Full Depth Re air of Concrete Pavement (10")
235
SY
0.00
0.00
$ IS5.00
$ -
5
351
Flexible Pavement Structure Repair (4�')
770
SY
474.79
474.79
$ 65.00
$ 30,861.35
6
402
Trench Excavation Protection
900
L.F.
0.00
0.00
$ 0.50-
$ -
7
502
Barricades, Signs and Traffic Handling
1
LS
1.00
LOCI
$ 9,006.00
$ 9,000.00
8
708
Remove and Replace or Install Shallow Manhole, Less than S' Depth, With All
Joints and Connections (Fiberglass)
3
EACH
8.00
8.00
$ 3,200.00
$ 25,600.00
9
3301
Remove and Replace or Install Shallow Manhole, Less than S' Depth, With All
Joints and Connections (Pre -Cast Concrete)
8
EACH
8.00
8.00
$ 2,800.00
$ 22,400.00
10
3301
Remove and Replace or Install New Manhole, S' to 8' Depth, with All Joints &
Connections (Pre -cast Concrete)
40
EACH
L1.00
1L00
$ 2,850.00
$ 31,350.00
11
708
Remove and Replace or Install New Std. Fiberglass'Manhole, Vto 8' Depth, with
All Joints & Connections
6
EACH
3.00
3.00
$ 4o000.00
$ 12,000.00
12
708 & 3301
Extra Depth for New or Replacement Std. Manhole, Over a 8 Feet Depth (Pre -
Cast Concrete or Fiberglass)
40
V.F.
0.00
0.00
$ 350.00
13
2555
Abandon Manhole
2
EACH
6.00
6.00
$ 1,200.00
$ 7,200.00
14
2534
Furnish and Install End of Line Cleanout
11
EACH
10.00
10.D0
$ 1,200.00
$ 12,000.00
15
2534
Reconnect Service Connection by Excavation Including Cleanouts to Uner,
Complete, All Sizes and Depths
290
EACH
249.00
249.00
$ 300.00
$ 74,700.00
16
2553
Obstruction Removal by Excavation, All Sizes and Depths, Per Engineers Approval
5
EACH
46.00
46.00
$ 300.00
$ 13,800.00
17
2558
Clean and Televise Sewer All Sizes and Depths as Directed by Owners
2000
L.F.
517.00
517.00
$ 4.25
$ 2,197.25
18
2821
Chain Unk and Wooden Fences, and Gates, Per Engineers Approval
Soo
LF.
0.00
0.00
$ 18.00
$ -
19
4020
Pipe Bursting 6" Sewer to 8.625" OD, All Depths
13250
LF.
11810.00
11810.00
$ 36.75.
$ 434,017.50
20
4020
Pipe Bursting 8" Sewer to 8.625" OD, All Depths
800
1
LF.
675.00
675.00
$ 40.00
$ 27,000.00
ALLOW
I -
1
ALLOW
1 0.00
0.00
$ 50,000.00
$
PREPARED BY: --.C- 2-11c) /Zoy
GRAND TOTAL AMOUNT OF WORK DONE:
$
731,53LI0
FRE IEU, WATER UTILITIES DESIGNER- 11 if DATE
1 0
2 1-'e.
LESS 5% RETAINAGE:
$
-
REVIEWED BY: 19 , [0 I
JOHN PIPPIA 111, WATER UTILITIES DESIGN MANAGER DATE
SUBTOTAL
$
691,954.54
APPROVED BY: Ur.J I
CDATE
LESS PREVIOUS PAY ESTIMATES:
$
694,954.54
AMAUIA 'MOLLY' VILLARREAL, P.E., CITY ENGINEER
AMOUNT DUE THIS PERIOD (Retainage):
1 certify that all work, inclyoW rpdre 1;;?s, covered by this Invoice have been
completed or deliv d e with the Contract Documents.
1119/2021
VORTrRNKEY SOLUTIONS, Lic., CONTRACTOR DATE
RESOLUTION NO.
WHEREAS, on December 10, 2019, the City Council of the City of Beaumont,
Texas passed Resolution No. 19-288 awarding a contract in the amount of $999,962.50
to Vortex Turnkey Solutions, LLC, of Houston, Texas, for the Old Town Area Pipe Bursting
Project; and,
WHEREAS, Change Order No. 1, in the amount of ($268,431.40), is required to
adjust the estimated quantities in the contract to reflect the actual quantities used in the
completion of the project, thereby decreasing the total contract amount to $731,531.10;
and,
WHEREAS, the project has been inspected by the Water Utilities Division and
found to be complete in accordance with the provisions and terms set forth in the contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 1, in the amount of ($268,431.40), is necessary to adjust the estimated quantities in
the contract to reflect the actual quantities used in the completion of the project, thereby
decreasing the total contract amount to $731,531.10 for the Old Town Area Pipe Bursting
Project; and,
BE IT FURTHER RESOLVED THAT the Old Town Area Pipe Bursting Project be
and the same is hereby accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make
final payment in the amount of $36,576.56 to Vortex Turnkey Solutions, LLC, of Houston,
Texas.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of
March, 2021.
- Mayor Becky Ames -
3
March 30, 2021
Consider a resolution authorizing the City Manager to execute Change Order No. 1, accept
maintenance, and authorize final payment to LD Construction
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: March 30, 2021
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 1, accept maintenance, and authorize
final payment to LD Construction.
On March 17, 2020, by Resolution No. 20-061, City Council awarded a contract to LD
Construction of Beaumont, in the amount of $603,206.20, for the Tram Road Asphalt
Resurfacing (Major Drive to US 69 Frontage Road) Project.
Proposed Change Order No. 1, in the amount of ($10,185.82), is required to adjust the estimated
quantities in the contract to reflect the actual quantities used in the completion of the project. If
approved, the adjustment in quantities would result in a final contract amount of $593,020.38.
The project has been inspected by the Engineering Division and found to be complete in
accordance with the provisions and terms set forth in the contract. Acceptance of Change Order
No. 1, maintenance, and final payment in the amount of $29,651.02 is recommended.
FUNDING SOURCE
Department of Transportation Federal Highway Administration in the amount of $474,416.30 and
the remaining $118,604.08 from the Capital Program.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO. 20-061
WHEREAS, the City of Beaumont solicited bids for furnishing all labor, materials,
and equipment for the Tram Road Asphalt Resurfacing — Major Drive to US 69 Frontage
Road Project; and,
WHEREAS, LD Construction, of Beaumont, Texas, submitted a complete bid
meeting specifications in the amount of $603,206.20; and,
WHEREAS, the City Council is of the opinion that the bid submitted by LD
Construction, of Beaumont, Texas, is the lowest responsible bidder providing the best
value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to LD
Construction, of Beaumont, Texas, in the amount of $603,206.20, for the Tram Road
Asphalt Resurfacing — Major Drive to US 69 Frontage Road Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with LD Construction, of Beaumont, Texas, for the
purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
March, 2020.
Mayor Becky Ames -
CITY OF BEAUMONT
DAM MutL12,2021
PROJECT: TRAmROADASPHALTRESURFACINGPROJECT
OWI4ER: CTTYOFBEAUMONT
CONTRACTOR: LD CONSlRDCTTON_
CHANGE ORDER NO.1 FINAL
All pmddes edjatited to reflect Bog 8eld metamemmts.
Item No.
Item
Code
Descdydon
II t
Otiguel
Qooatlty
I'—
Qtntatity
Dolt
ee
Tow
275
5000
CEA¢' a TREAT 1NATL 10 6% — SLURR
SY
17,767
1 696A0
S
10.00
S 10,710,00
340
6175
D.GRHMA TY-F PG76-22 1
TON
1178
1033.66
S I
30.00
S I
344
6135
SUPERPAVF Kx URES SP-D SAC-APG76-22
SY
17131
17.46933
S
11.00
S 3.721.63
-354
9999
PLANE ACP •TO (SM MEER MOUNTED U1P
SY
1;
2j56.64
S
10.00
S 6.176.40
502
6W1
BARRICADES SIGN.%&TRAFRCHANDLWG
MO
4
3.50
$ 1
00.00
S (500.00
-530
6011
INLERSECTIONS.DRIVEWAYS Am TURNOUTS CTY-D
SY
lfi13
1.874.75
S
.00
S 6.549.75
W
6042
JEM PAVNRKTYI (12-)(STD) (100MIL)
LF
27
54.W
S
11.00
S 297.W
666
6120
PAVMRKTYI (4 (BRIQ(IWMU.)
LF
160
1.420.00
S
220
S 132W
666
6126
RFFLPAVMRKTVI 4(SLD 100MIL
]'F
596
610.00
S
220
S 30.80
ORIGINAL CONTRACT AMOUNT:
S 603,2D62D
NET FROM PREVIOUS CHANGE ORDERS:
S
TOTAL AMODNT OF THIS CHANGE ORDER:
S (10,185.82)
PERCENT OFTHM CHANGE ORDER:
-1-69%
TOTAL PERCENT CHANCE ORDERTO DATE
4.69%
NEWCONTRACTAMODNTe
S 593,02038
B_Y: PREPARED 10Y:
31'��ZI
TROY CONS1 ucnoN DATE MW RAMMOI
REVIEWEDBYt
�L�� A2jv
MOLLY VIId.ARREAL, P.E, C1TY ENGINEER DA
APPROVED BY: ATTESTED BY:
'KYLE HAYE%CITYMANAGER DATE
S (10.1&SR2)
ROADWAYDESIGPERH D
K, DIRECTOR OF I URLIC DAM
LOGY SERVICES
CTTYCLILRK DATE
ESTIMATE
PROJECT;
ITRAM ROAD ASPHALT RESURFACING PROJECT'
AWARDED CONTRACT AMOUNT:
$603,206.20
PERCENT OF TIME USED:
7g,ggg6
CONTRACTOR:
LID CONSTRUCTION
CONTRACT DATE •
October 19 202
FTFn,
MONTHLY ESTIMATES: 05FINAL
CURRENT CONTRACT AMOUNT:
$593,pi
020.38
PERIOD ENDING I
CONTRACT WORKING DAYS :
90
CHANGE ORDERS
M FINAL
WORKING DAYS
USED 1
71
REM;
DESC
:, DESCRIPTIONi e ]
2UNIT
P. EST ,
"BREVIOUSJ
xT0'D DATE,,
TOTAL E9 TE
UNIT
TOTAL ' l
CODE
V; ESTIMATEi
',ESTIMATE
J'urTODATE
PRICE
sw.r,lUNOUNT3
100•
6D01
PREPARING ROW
STA'
64.00
64.00
' 0.00
84.00
.::_t
300.00
$ 19 2D000
251
6001
SPREAD MATERIAL AND REWORK BASE COURSE
SY,
0.00
CIAO
0.00..
0.00
4 5;00
276
6006
CEMENT TREAT EXIST MATL 10 6% CEM-LIME SLURRY)
SY
16,696.00
16896.00
0.00
16,698.00
$ 10.00
166;980.0D•
340
8175
D GR HMA SQ TY-F PG78 22 125-) (LEVEL-UP)TON
11033.66
1033.66
0.00
.
1,033.66
'$ 110.00
113 702.60
344.
6135
SUPERPAVE MIXTURES SP-D SAC -A PG76-22.(2)
SY
17.469.33
16469.33
1,000,00
17,469,33
$ 11.00
$ 192162.63
354
'500
9999
PLANE ACP 3- TO 4 SKID STEER MOUNTED EQUIPME
BY.
2,656.64
2660.64
0.00.
2,666.64
$ 10.00
$ 25,666A0
6001
MOBILIZATION,
LS
1.00
0,90
0.10
1.00
$ 20,000.00
$ 20,000.00
502
6001
BARRICADES, SIGNS, & TRAFFIC HANDLING
MO
3.60
2.60
1.00
3;60
$ 11000.00
-$ 3,60040'
530
6011
INTERSECTIONS, DRIVEWAYS, AND.TURNOUTS MAC TY-D
SY
1,874.75
0.00
1;874.75
1,874.75
$ 25.00
46.888.75
666
6042
REFL PAV MRK TY I ) (12 SLD 100 MIL
LF
64.00
0.00
64.00
.64.00
$ 11.00
,$
$ 694.00
666
6120
REFL PAV MRK TYJ 4-) (B 100 MIL
LF
1,420.00
0.00
1,420.00
1,420.00
$ 220
$ 3.124.00
666
6126
REFL PAV MRK TY I 4-) (SLD) 100 MIL)
LF
610.00
0.00
610.00
610.00
$ Z20
$ 1.342.00
999
1001
HAUL TRUCK (LEVEL LOAD)
,. _ A
EA
0.00
0.00
0.00
0.00'
$ 160:00
$ -
PREPARED BY: --) 2Z ?Q Z 1
JULIE HAMMOND, PROJECT MANAGER r� DATE
APPROVED BY: �� t� J 1
AMA RR E., ENGINEER [ DATE
APPROVED BY:
)ARItTBARTKOMAK, IRECTOR OF PUBLIC WORKS &TECHNOLOGY SERVICES .DATE
3 Z z. Zu Z (,
Lb coKuRticrioN,REPRESENTATNE DATE
I mW that all workthda ft motrriob emredfy thtc hmtco hm
6cmcvwlctrrdordeWmdfn=ordamawRhC7ontmddomm ntr.
GRAND TOTAL AMOUNT OF WORK DONE:
LESS 5%RETAINAGE:
SUB TOTAL I
LESS PREVIOUS PAY ESTIMATE:
AMOUNT DUE THIS ESTIMATE:
$ 593,02038
$ 593,020.18
$ 563,36936
$ 29,653A2
1pf1
RESOLUTION NO.
WHEREAS, on March 17, 2020, the City Council of the City of Beaumont, Texas
passed Resolution No. 20-061 awarding a contract in the amount of $603,206.20 to LD
Construction, of Beaumont, Texas, for the Tram Road Asphalt Resurfacing -Major Drive
to US 69 Frontage Road Project; and,
WHEREAS, Change Order No. 1, in the amount of ($10,185.82), is required to
adjust the estimated quantities in the contract to reflect the actual quantities used in the
completion of the project, thereby decreasing the total contract amount to $593,020.38;
and,
WHEREAS, the project has been inspected by the Engineering Division and found
to be complete in accordance with the provisions and terms set forth in the contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 1, in the amount of ($10,185.82), is necessary to adjust the estimated quantities in
the contract to reflect the actual quantities used in the completion of the project, thereby
decreasing the total contract amount to $593,020.38 for the Tram Road Asphalt
Resurfacing -Major Drive to US 69 Frontage Road Project; and,
BE IT FURTHER RESOLVED THAT the Tram Road Asphalt Resurfacing -Major
Drive to US 69 Frontage Road Project be and the same is hereby accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make
final payment in the amount of $29,651.02 to LD Construction, of Beaumont, Texas.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of
March, 2021.
- Mayor Becky Ames -
C!
March 30, 2021
Consider a resolution approving additional funds for the city's new employee workforce
management software system, Kronos Workforce Dimensions, from Kronos, Inc.
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Director of Public Works & Technology Services
MEETING DATE: March 30, 2021
REQUESTED ACTION: Council consider a resolution approving additional funds for the
city's new employee workforce management software system,
Kronos Workforce Dimensions, from Kronos, Inc.
BACKGROUND
On September 22, 2020, City Council approved the initial purchase of Kronos' Workforce
Dimensions at the cost of $210,332.25. The software, which will be used by all of the city's
departments to manage payroll, timekeeping, and additional Human Resource functions, has
been undergoing configuration and development by Information Technology's Project
Management staff.
Originally the assumption was that the new software would go live in August 2021. Finance
and Personnel requested that the go live be delayed to October 1, 2021 so that there is a clean
break between fiscal years and the software. Because of this, an additional $31,254.17 is required
to extend the current software's maintenance contract until the new go live date.
FUNDING SOURCE
General Fund, Municipal Court Technology Fund, and Water Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to approve an expenditure in the
amount of $31,254.17 to extend the Kronos Workforce Dimensions employee workforce
management software system maintenance contract to October 2021.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of
March, 2021.
- Mayor Becky Ames -
DISCUSSION ITEM
Review and discuss proposed improvements at the
Water Treatment Plant located on Pine Street